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					Request For Proposal # 710-20080528




                                                                REQUEST FOR PROPOSAL #71020080528
                                                                           When corresponding, refer to this complete file number.



Issue Date: June 5, 2008


Submit Proposal To:
University of Minnesota                                            DUE DATE: July 10, 2008 3 PM local time
Purchasing Services                                                Proposal responses must be clocked in
Suite 560, 1300 S 2nd Street                                       this office no later. Late proposals will not be
Mpls, MN 55454-1082                                                considered.

If necessary to confirm receipt of submitted response, contact Files Department 612-624-2319.



 Buyer Name #: Cathy Naborowski                                                                                           CW

 Buyer’s E-mail: nabor002@umn.edu

                                              Request f o r Pro po sa l (RFP) Info rma tio n

Your response may be rejected if the specifications, or terms and conditions are altered without clearly identifying the alteration or
modification in your response. For any questions, please contact BIS Help at bishelp@tc.umn.edu


 Request for Proposal for Student Loan Billing Services:

 See attached for specifications.

 QUOTE     □ FOB U of M; freight included in price of item                                           QUOTE PAYMENT TERMS:
           □ Other: ______________________________                                                    □ Net 30 days □ Other ______________
VENDOR: Complete vendor name, address and signature before submitting response.
   Vendor Name:                                                                                 Authorized
                                                                                                 Signature:
           Address:                                                                            Print Name:
                City:                                                                     Phone # / Fax #:
      State: Zip:                                                              E-Mail Address:
 Federal Tax ID # : ___ - ___________                         Minnesota State Tax ID (if available): _________________

Notes to Vendors:


Proposal Submission: Submission of this proposal is your certification that your firm is not currently debarred or suspended from
doing business with the Federal government or any of its agencies. Vendor may submit sealed proposal by writing the proposal # and
due date in lower left corner of envelope. Vendors may waive their right to submit a sealed proposal by not noting the proposal number
and due date on the outside of the envelope. *Fax responses are not acceptable, unless specifically stated in the RFP. University is not
responsible for successful receipt or confidentiality of response if faxed.
Instructions to Requisitioning Department and Bidders: The bid/proposal process is highly controlled. To protect the integrity of the process, any questions or
clarifications regarding this Request for Bid / Proposal must be handled through the Purchasing Services Buyer named above.




                                                                                   1
Request For Proposal # 710-20080528


                         BOARD OF REGENTS OF THE UNIVERSITY OF MINNESOTA
                                                   And
   STATE OF MINNESOTA, ACTING THROUGH ITS BOARD OF TRUSTEES OF THE MINNESOTA STATE COLLEGES AND
                       UNIVERSITIES, ON BEHALF OF THE OFFICE OF THE CHANCELLOR
                                        (“University and MNSCU”)

            Office of Student Finance (University of Minnesota) and Student Loan Service Center (MNSCU)

                                 REQUEST FOR PROPOSAL ("RFP") # 710-20080528
                                                     FOR
                                          Student Loan Billing Services

RFP PROCESS

      Read Attachment Q of this document for details of the RFP process and general instructions.
      Throughout this RFP, the company responding to this RFP will be referred to as “Respondent” or “you.”
      Submit Proposals in a sealed envelope or package with the Respondent's name and address, RFP number and
       RFP title clearly marked on the outside of each sealed envelope or package.

SUBMITTAL DATE AND TIME

       THE UNIVERSITY MUST RECEIVE PROPOSALS NO LATER THAN:

       July 10, 2008           3:00 P.M., Per the time clock in Purchasing Services (Central Time Zone)

       Late Proposals will not be accepted. Fax proposals will not be accepted.

MAIL OR DELIVER

       ONE signed ORIGINAL, six (6) paper copies and one (1) on CD of your Proposal to:

       Purchasing Services
       University of Minnesota
       Suite 560, West Bank Office Building
       1300 South Second Street
       Minneapolis, MN 55454-1082

       Do not submit copies to any other person or location. The copy on CD must be complete.

CONTACT FOR RFP INQUIRIES

       Purchasing Buyer: Cathy Naborowski & Carol Wefel (Purchasing Assistant)
       Purchasing Services
       University of Minnesota
       Suite 560, West Bank Office Building
       1300 South Second Street
       Minneapolis, MN 55454-1082
       E-Mail: nabor002@umn.edu and wefel001@umn.edu
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Request For Proposal # 710-20080528

       The persons designated above are the only contacts for all inquiries regarding any aspect of this RFP and its
       requirements. DO NOT CONTACT ANY OTHER UNIVERSITY OR MnSCU EMPLOYEE, REPRESENTATIVE, OR
       STUDENT REGARDING THIS RFP UNLESS SPECIFICALLY INDICATED OTHERWISE IN THIS RFP OR INSTRUCTED TO
       DO SO IN WRITING BY THE PERSONS DESIGNATED ABOVE.




                            TENTATIVE SCHEDULE OF EVENTS                               DATE
               RFP Issued                                                    June 5, 2008

               Questions Emailed/Faxed to Purchasing Services                June 12, 2008

               Proposals Due (by 3:00 P.M.)                                  July 10, 2008

               Regents Approval                                              September 11, 2008

               Date of Award                                                 September 15, 2008




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Request For Proposal # 710-20080528

TABLE OF CONTENTS

1.0    Background/Scope of Work-Project Summary/Evaluation Criteria/Time Period of Contract/Pre-Proposal
       Meeting and /or Site Visit ..................................................................................................... 5
       1.1       Background .............................................................................................................. 6
       1.2       Scope of Work – Project Summary .......................................................................... 6
       1.3       Evaluation Criteria ................................................................................................... 7
       1.4       Time Period of Contract........................................................................................... 7
       1.5       Pre-Proposal Meeting and /or Site Visit ................................................................. 7
2.0    Structure and Content of Respondent Proposal .................................................................. 7

ATTACHMENTS

       Respondent's Proposal must consist of completion or acknowledgment of the following checked
       Attachments. NOTE: SOME ATTACHMENTS APPLY TO MnSCU SCHOOLS ONLY.

       Attachments              Description                                                                                                     Required for
                                                                                                                                                  this RFP?
       Attachment A             Respondent’s Proposal – Signature and Certification Form                                                       YES
       Attachment B             Respondent’s Profile and Executive Summary                                                                     YES
       Attachment C             Specifications
       Attachment D             Description of Services                                                                                        YES
       Attachment E                                                                                                                            NO
       Attachment F             Pricing                                                                                                        YES
       Attachment G             Award Terms & Conditions                                                                                       YES
       Attachment H                                                                                                                            NO
       Attachment I                                                                                                                            NO
       Attachment J             Respondent’s Community Economic Development Plan (over $500,000)                                               YES
       Attachment K             References                                                                                                     YES
       Attachment L                                                                                                                            NO
       Attachment M             Certificate of Insurance                                                                                       YES
       Attachment N             Information Accessibility Requirements                                                                         YES
                                    - Web Accessibility Requirements
       Attachment O             Gramm-Leach Bliley Act                                                                                         YES
       Attachment P             Travel Reimbursement Policy                                                                                    YES
       Attachment Q             RFP Process and General Instructions to Respondent                                                             YES
       Attachment S                                                                                                                            NO
       Attachment T                                                                                                                            NO
       Attachment X             Compliance with Payment Card Industry Data Security Standard &                                                 YES
                                Cardholders Information Security Program
       Attachment Z                                                                                                                            NO
       Exhibit A                MnSCU State of Minnesota Affidavit of Non-Collusion                                                            YES
       Exhibit B                MnSCU Human Rights Certification Information & Affirmation Action                                              YES




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Request For Proposal # 710-20080528



1.0    BACKGROUND/SCOPE OF WORK-PROJECT SUMMARY/EVALUATION CRITERIA/TIME PERIOD OF
       CONTRACT/PRE-PROPOSAL MEETING


       1.1 BACKGROUND

       UNIVERSITY OF MINNESOTA (U OF M)
       The University of Minnesota is a public university that was founded in 1851. The University has 5 campuses –
       Twin Cities, Duluth, Morris, Crookston and Rochester – as well as extension offices and research and outreach
       centers throughout the state.

       The University of Minnesota Student Financial Collections handles the billing and collection of all campus based
       student loans given out on the Twin Cities, Crookston and Morris campuses, as well as the collection of student
       accounts receivables. From February 1996 until October 2003, the University used the Loan Management
       System (LMS) purchased from SCT, Inc. Since October 2003, they have been with ECSI on a modified service
       plan.

       Student Financial Collections currently runs with a staff of four (4) collection representatives who handle all
       campus based loans through ECSI from the exit interview until the loans are paid in full, including all deferment
       processing, collection work, lawsuits, bankruptcies, cancellations and placement with external collectors. The
       office also has 43 support staff who process payments received in the office, handle service cancellations,
       returned checks, refunds, consolidations, reconciliations and more.

       The University handles all moneys through a lockbox service. The University of Minnesota currently has five (5)
       different loan fund categories for the Twin Cities Campus: Health Professional loans (4 programs), Nursing loans
       (2 levels), Loans for Disadvantaged Students (LDS), Institutional funds (hundreds of these) and Perkins student
       loans. The U of M Student Financial Collections also handles Perkins loans for the Morris and Crookston
       campuses.

       U of M Number of Outstanding Loans with balances as of RFP issue date – regardless of current status
       (enrolled, grace and repayment.)
       Health Professional       1,240
       Institutional             6,409
       LDS                       10
       Nursing                   257
       Perkins                   10,079

       U of M Outstanding Principal dollars as of RFP issue date
       Perkins                   $28,760,000.00
       Institutional             $13,060,000.00
       HPSL                      $16,484,000.00
       Nursing                   $ 784,000.00
       LDS                       $    16,000.00




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Request For Proposal # 710-20080528
       MINNESOTA STATE COLLECTS AND UNIVERSITIES (MNSCU)
       The Minnesota State Colleges and Universities system (MnSCU) comprises 32 colleges and universities, including
       25 two-year colleges and seven state universities. The system is separate from the University of Minnesota. The
       law creating the MnSCU system was passed by the Minnesota Legislature in 1991 and went into effect July 1,
       1995.

       The MnSCU Student Loan Service Center is a centralized collection unit for schools that participate in the
       Federal Perkins Student Loan Program and Nursing Student Loan Program. Each individual campus is
       independent in the awarding of the loan. Once the loan is accepted, a disbursement in the MnSCU Accounting
       System takes place. A weekly process pulls these disbursements in a file that is sent to the servicer. The servicer
       selected will send out federally mandated disclosure notifications. The servicer will be responsible for billing and
       payment processing. Exits are currently done by both the centralized collection unit and the servicer. Mass
       exits, such as spring graduation, are done electronically and the servicer sends the student an email to complete
       the exit process. All collections, processing of deferments and cancellations will be managed by the centralized
       collection unit.

       The Student Loan Service Center currently has six (6) staff members that handle all aspects of the loans from
       exit interview until the loan is paid in full, including collections, processing deferments, cancellations,
       bankruptcies, legal authorizations, consolidations, refunds and fund balancing. Currently all payments are sent
       to ECSI and this will be a requirement of the new contract.

       The MnSCU Student Loan Service Center centralized collection unit is responsible for the collection of Federal
       Perkins and Nursing Student Loans for twenty colleges in the system. Prior to October 2006, they also used the
       LMS system. MnSCU was presented with the opportunity to “piggyback” on the contract the University of
       Minnesota had with ECSI. AS of October 1, 2006, all MnSCU loans were converted into the ECSI SalNet system.

       MnSCU outstanding Loans with balances as of RFP issue date – regardless of current status
       (enrolled, grace and repayment.)
        Perkins            14,135   $36,966,661
       Nursing             24       $    29,954



       1.2 SCOPE OF WORK – PROJECT SUMMARY

       This project will require the conversion of all loan data from the current servicer’s system into the respondent’s
       database and/or server, as well as the re-creation of all required and existing interfaces and processes needed
       to carry out the work of both University and MnSCU. Respondent will be required to provide training of all staff
       of the University, MNSCU and other departments as needed for support. Testing and acceptance of conversion
       will be completed prior to implementation.

       The project end result must accomplish the billing and servicing of federal, state and university loans, as well as
       being in compliance with all federal and state laws and regulations governing these various loan programs, in
       the manner required by the University and MnSCU respectively. It is important that all loans be separated in the
       system by campus.

       The University and MnSCU are issuing this RFP jointly but each may have different final requirements and will
       each negotiate their own final Terms and Conditions, final scope of work and project implementation schedule.



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Request For Proposal # 710-20080528

       1.3 EVALUATION CRITERIA

       The selected Respondent will be the Respondent whose Proposal is the most advantageous to the University
       and MnSCU. The University and MnSCU is not bound to accept the lowest priced Proposal if that Proposal is not
       in the best interests of the University and MnSCU as determined by the University and MnSCU in its sole
       discretion.

       Proposals will be evaluated on the following criteria:


                    45%                Degree to which vendor’s proposal fulfills:
                                            Scope of work
                                            Specifications
                                            University and MnSCU’s terms and conditions
                    15%                Total Cost
                    20%                Respondent’s documented, relevant qualifications,
                                       experience & references
                    10%                Respondent’s financial stability & capacity to perform
                    10%                Responses Attachment J and Exhibit B. (University and
                                       MnSCU will score these separately.)


       1.4 TIME PERIOD OF CONTRACT

               It is the University’s and MnSCU’s intent to award a contract for a period of five (5) years. The
               University and MnSCU shall have the option to renew the contract for three (3) additional one-year
               terms with the same requirements, specifications, terms and conditions. Separate contracts will be
               issued for the University and for MnSCU.


       1.5 PRE-PROPOSAL MEETING AND/OR SITE VISIT

               There will be no mandatory pre-proposal meeting however selected finalists may be invited to make a
               presentation to the University and MnSCU RFP team after RFP’s have been submitted.


2.0    STRUCTURE AND CONTENT OF RESPONDENT’S PROPOSAL

       To facilitate the evaluation of proposals, respondents should prepare their responses to this RFP in the format
       and sequence specified, including all of the relevant Attachments (see table of contents for list of Attachments).
       Respond specifically to each question posed. Do not simply make a general reference to an attachment or
       brochure. Failure to comply with these stipulations could result in the Proposal being rejected by the University
       and MnSCU in its sole discretion. Catalogs or brochures about the Respondent’s products or services may be
       included as an addendum to the Proposal, but not in place of specific responses to an item on the Attachments.

       The Office of Business and Community Economic Development (“BCED”) is available to assist Small Businesses
       as part of the University and MnSCU’s goal of fostering economic growth in urban communities. The BCED’s
       services are available to businesses that meet the Small Business Administration’s definition of small business

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Request For Proposal # 710-20080528
       which vary by industry and can be found at
       http://www.sba.gov/services/contractingopportunities/sizestandardstopic/summarywhatis/index.html.
       Businesses owned by women, people of color, people with disabilities, and other historically and currently
       underrepresented groups are especially encouraged to take advantage of the BCED’s services. For inquiries
       regarding these services contact BCED at 612-625-8460.




                                                         8
Request For Proposal # 710-20080528

                                                                                                             ATTACHMENT A

                                                RESPONDENT PROPOSAL
                                          SIGNATURE AND CERTIFICATION FORM


The undersigned has carefully examined all instructions, requirements, specifications, terms and conditions of this RFP;
understands all instructions, requirements, specifications, terms and conditions of this RFP; and hereby offers to furnish
the Work and/or Goods, as applicable, at the prices quoted in Respondent's Proposal, and in accordance with the
requirements, specifications, terms and conditions of this RFP.

The Respondent also certifies:

    1. Its Proposal is a valid, firm, and irrevocable offer which the University and MnSCU may accept within a
       minimum of 120 days from the Submittal Date and Time shown on the Title Page of this, and that its Proposal, if
       accepted, shall remain valid for the life of the contract.

    2. It is a reputable company regularly engaged in providing Goods and/or Work necessary to meet requirements,
       specifications, terms and conditions of the RFP.

    3. It has the necessary experience, knowledge, abilities, skills, capacity and resources to satisfactorily perform the
       requirements, specifications, terms and conditions of the RFP.

    4. It is aware of, is fully informed about, and is in full compliance with all applicable federal, state and local laws,
       rules, regulations and ordinances.

    5. All statements, information and representations prepared and submitted in response to this RFP are current,
       complete, true and accurate. The Respondent acknowledges that the University and MnSCU will rely on such
       statements, information and representations in selecting the successful Proposal.

    6. It is not currently debarred or suspended from doing business with the Federal government, the state of
       Minnesota, any other state in the United States, or any of their respective agencies.

    7. It shall be bound by all statements, representations, warranties, and guarantees made in its Proposal, including
       but not limited to, representations as to price, performance, and financial terms.

    8. It acknowledges that submission of a Proposal indicates the Respondent's acceptance of the evaluation process
       described in the RFP and the Respondent's recognition that some subjective judgments may be made by the
       University and MnSCU as part of the evaluation in its sole discretion.

    9. It understands and agrees that the University and MnSCU will not treat any information, document, or materials
       submitted by Respondent as confidential unless the Respondent strictly adheres to the procedures set forth in
       Number 12 of Attachment Q and that such information, documents, or materials not conforming to Number 12
       of Attachment Q will be made available for immediate public inspection and copying upon completion of the
       RFP process. Respondent further agrees that the University and MnSCU may disregard confidentiality notices
       on fax coversheets and email headers/footers as well as copyright designations that accompany or are
       contained on material or documents submitted as part of Respondent’s Proposal, it being understood and
       agreed that all material and documents not conforming to the procedures set forth in Number 12 of

                                                              9
Request For Proposal # 710-20080528
         Attachment Q will be made available for immediate public inspection and copying upon completion of the RFP
         process.

Respondent Name:
Street Address:
City:
State:                                 Zip Code:
Phone:                                              Fax:
Email:

I certify that I am a duly authorized representative of the Respondent listed above. The University and MnSCU is hereby
authorized to request from any individual or company any information it deems necessary to verify any information
provided by Respondent in its Proposal and to determine the capacity and responsibility of Respondent as a prospective
contractor with the University and MnSCU.


Signature:
                (Must be signed in full in ink by an officer of your company) (See Attachment G)

Name:                                                                           (please type or print)

Title:                                                                          (please type or print)

                                                        Date:



Person to Contact During the RFP Process:
Phone:                                                                   Fax:
Email:




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Request For Proposal # 710-20080528

                                                                                                         ATTACHMENT B

                                   RESPONDENT PROFILE AND EXECUTIVE SUMMARY

Company Profile – Attach additional pages if necessary.

   1. Legal name of the Respondent:

   2. Address of office which will fulfill this contract:

   3. Federal ID number:

   4. Number of years in business related to RFP:

   5. Type of Operation: Individual: ____ Partnership: ____ Corporation: ____ Government: ____ Other: _____

   6. Total number of employees: _________ Number of employees to be dedicated to fulfillment of this contract:
      __________

   7. Company-wide Annual Sales Volume: __________

Financial Stability & Capacity to Perform

   8. Respondent will provide a copy of its financial statements for the past THREE (3) years.
         a. What is your fiscal year? ______________________________________________
         b. If you have a D & B or other rating, please list it here. _______________________

   9. Is Respondent currently for sale or involved in any transaction to expand or to become acquired by another
      business entity?
      If yes, please describe thoroughly, including, but not limited to,            Yes      No
      parties, expansion or acquisition plans and timing.



   10. Provide any details of all past or pending litigation or government agency action filed or claims against
       Respondent that could affect Respondent's performance under a contract with the University and MnSCU.



   11. Is Respondent currently in default, or do you foresee going into default, beyond applicable cure periods on any
       loan agreement or financing agreement with any bank, financial institute, or other entity?
       If yes, specify date(s), details, circumstances, and prospects for              Yes         No
       resolution.



   12. Does any current relationship whether a relative, business associate, capital funding agreement or any
       other such kinship, exist between Respondent             Yes         No     If yes, please explain relationship.
       and any University and MnSCU employee?
                                                            11
Request For Proposal # 710-20080528




   13. Are there any circumstances impacting Respondent that could affect Respondent's ability to perform
       under any award made through RFP process?              Yes        No



Service and Support

   14. Describe your company's service/support philosophy, how it is carried out, and how success is measured.



   15. Describe your company's quality assurance program, its requirements and how they are measured.




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Request For Proposal # 710-20080528

                                                                                                                                      ATTACHMENT D

                                                                  DESCRIPTION OF SERVICES

Services and Features
The items below are services and features that are required by the University of Minnesota and MNSCU. If the UofM or MNSCU column contains an X it means
it applies to that school. In most cases, the requirements apply to both schools.

Respondent must note comply/not comply after each item.

If you respond NOT COMPLY, please provide detail on why you cannot comply and whether you have a work around or different process that might work for
the University and/or MNSCU.

  #                           Description of service or feature                         UofM/     Comply/ Not                   Comments
                                                                                        MnSCU/      Comply
                                                                                         Both
FEDERAL REPORTING: The Loan Servicer must:
  1   Transmit properly formatted Perkins data file, as specified and required by the
      US Department of Education to NSLDS each month, per government’s schedule          Both
      for each school.
  2   Automatically update status changes in monthly transmission to National
                                                                                         Both
      Student Loan Data System “NSLDS” for each school.
  3   Provide the ability to have changes made to NSLDS for correction of errors
                                                                                         Both
      identified by the schools.
  4   Have the ability to correct duplicate records on individual accounts on NSLDS.     Both
  5   Have the ability to report interest information to the IRS in the prescribed       Both
      formats required by the IRS for the University and MNSCU as determined by
      their Tax Identification Numbers.
  6   Provide a detailed or exact copy of the IRS report sent to the University and      Both
      MNSCU.
  7   Print out federal reports by campus including:                                     Both
           Fiscal Operations Report
           Application to Participate for Perkins Loans
           Annual Operating Reports f each Nursing & Health Profession loan
               program individually.
                                                                            13
Request For Proposal # 710-20080528
CREDIT BUREAU REPORTING: The Loan Servicer must:
  8    Report all loans monthly to all major national credit bureaus, using the Metro 2     Both
       format.
  9    Have the ability for the schools to adjust previously reported credit histories.     Both
 10    Provide corrected credit histories after deferments, rehabilitations and             Both
       cancellations are processed to all national credit bureaus.
BILLING AND OTHER STATEMENTS: The Loan Servicer must:
                                                    th
 11    Send Monthly Billing Statements on the 7 of the month or first business day
       after via U.S. Mail with the University of Minnesota or MNSCU return address         Both
       to borrowers.
 12    Provide billing Statements that give detailed information on individual loans
                                                                                            UofM
       outstanding as well as total amount due for all loans for the borrower.
 13    Upon borrower request/approval, be able to provide Billing statement
       information electronically through a process that has been pre-approved by the       Both
       University and MNSCU.
 14    Send semi-annual statements via US Mail to borrowers who are signed up for
                                                                                            Both
       Automated Clearing House “ACH”.
 15    Send 1098E’s via US Mail to all borrowers who have paid interest the previous
       year (with option for the University and/or MNSCU to decide if all or over $600      Both
       only.)
 16    Produce billing statements that consolidate onto a single statement, all the
                                                                                            Both
       loans (regardless of type) and debts that the borrower has.
 17    Have the ability to calculate interest accrual daily or monthly by fund.             UofM
CHANGES AND ADJUSTMENTS: The Loan servicer must:
 18    Have the ability to manually adjust on-line, each receivable item as needed
       (e.g. past principal, past interest, current interest, late fees, court costs, NSF   Both
       Charges, collection costs, etc.)
 19    Have the ability to handle variable interest rates on loans,
            Allow online changes of rate and                                               Both
            Online recalculation of payment schedules.
 20    Be able to recalculate defaulted Primary Care Loans from the original
       disbursement to date, on demand.                                                     UofM
            Must include all back interest calculations
 21    Have the ability to reverse any transaction and have the loans returned to the
       same dues, dates and statuses from prior to the original transaction, tracking       Both
       the changes in the historical transaction record.
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Request For Proposal # 710-20080528
DEFERMENTS AND CANCELLATIONS: The loan servicer must:
 21    Upload entire borrower’s database monthly to National Student Clearinghouse.        Both
 22    Receive enrollment data on borrowers weekly from the National Student               Both
       Clearinghouse.
 23    Automatically apply student deferments to borrower’s loans as needed, per           Both
       information obtained from the National Student Clearinghouse.
 24    Automatically produce letters to borrowers who received Clearinghouse               Both
       deferments.
 25    List on-line the entitlements (deferments, cancellations, etc.) allowed per         Both
       federal regulation, University and MNSCU policy – by loan fund including
       maximum amount of time allowed.
 26    Automatic processing of deferments/cancellations on line by school, adjusting       Both
       receivables, due date, grace periods, months delinquent, etc.
 27    Provide easy on-line access to the University and MnSCU and the borrower to         Both
       see what entitlements
       have been used by fund for each borrower, including how much time has been
       given so far.
 28    Have a system that automatically stops the processing of an entitlement for         Both
       which the borrower has already received the maximum amount of time
       allowed.
ONLINE ACCESS: The Loan Servicer must:
 29    Provide on-line access via the web, to all borrower records and internal system     Both
       information for school staff.
 30    Should be able to grant security access for this on-line access per individual as   Both
       designated by the University and MnSCU.
 31    Provide area in system that stores email addresses, current and historical, that    Both
       can be used for automatic electronic notices.
 32    Provide the capability for staff to assign and view multiple special codes on the   Both
       main screen. An example of this would be the case of a borrower where there
       is a judgment and placed the account for tax offset.
 33    Have the ability to leave tickler message for yourself or for another user (not     Both
       just collectors) that will appear automatically on the chosen date or at the next
       time after that chosen date that you sign in.
DELINQUENCIES AND DUE DILIGENCE: The loan servicer must:
 34    Be able to have automatic placement of delinquent accounts with Internal            Both
       Collectors, at length of delinquency prescribed by the University and/or
                                                                               15
Request For Proposal # 710-20080528
      MNSCU.
 35   Automatically produce all due diligence letters and notices as required per         Both
      federal regulation (for Federal Perkins and Health Profession loan programs),
      recording them individually in borrower’s records.
 36   Produce due diligence notices and letters for institutional loan funds and debts,   Both
      as prescribed by the policy of the University and/or MNSCU.
 37   Handle and apply rehabilitation to Perkins and institutional loans, as directed     Both
      by the University and/or MNSCU including:
           billing the arranged amount during the 12 month schedule
           clearing past credit history and
           resuming payment agreement upon completion of 12 months.
 38   Have provide online inventory of all accounts placed with any collector             Both
      (internal and external)
 39   Provide online notification to the assigned collector if an account is in the       Both
      current year’s COHORT population by specific schools or campus.
 40   Have the ability for the University and MNSCU to automatically print out all        Both
      needed information for manual collection agency placement of specified
      accounts.
 41   Have the ability for the University and MNSCO to choose collection agency           Both
      placement by electronic means through the servicing system.
 42   Calculate external collection fees automatically using the fee on fee method.       Both
           Display that estimated amount on-line.
           Calculate and pay from payments as they are applied to the system,
                whether by school, agency or respondent.
 43   Have the ability to leave tickler message for any collector that will appear on
                                                                                          Both
      their list as of the date chosen.
CORRESPONDENCE/LETTERS/ON-LINE REQUESTS: The Loan Servicer must:
 44   Have the ability to create and maintain form letters in Word format that print      Both
      automatically per system parameters and University or MNSCU requirements.
           Have the ability for school staff to print form letters (Word format) on
                demand locally which contain text created by the schools and data
                elements from the respondent’s system.
 45   Forecast future payoff estimates on demand and online, based on a date              Both
      chosen by University and/or MNSCU.
 46   Track “other costs” individually, such as legal fees, returned check charges and    Both
      internal collection costs.
                                                                              16
Request For Proposal # 710-20080528
 47   Have the ability to search the database using any part of a last name, SSN, SID,    Both
      telephone number or email address.
  48  Have the ability to view the most recent billing statement sent out.                Both
  49  Have the ability to produce duplicate billing statement on demand.                  Both
  50  Have the ability to view or print historical credit reporting.
            E.G. Need to be able to prove to US Department of Health and Human
                                                                                          UofM
               Services that we reported at 120 days past due, as long as 9 years after
               the fact.
  51  Be able to interface with ImageNow Version 6.10.                                    UofM
  52  Be able to interface with Microsoft Word to allow for mail merge of
                                                                                          Both
      demographics and data into staff-created notices.
  53  Have the ability for borrowers to provide permission electronically for the         Both
      University/MNSCU staff to discuss private information with a third party and to
      display this information in the collection system.
  54  Provide Auto completion and printing of Loan Verification Certificates (LVC) on     Both
      demand.
  55  Provide Auto completion and printing of Perkins 553 forms for assignments.          Both
  56  Have the ability to add non-loan debt types to system therefore allowing the        Both
      billing and handling of those debts as prescribed.
  57  Provide a revised repayment schedule based on current amount due after any          Both
      type of deferment or forbearance has been applied to any or all loans for the
      borrower.
  58  Provide staff with ability to provide 1098E duplicates directly from the            Both
      collection system without requiring access to the respondent’s website.
INTERNAL COLLECTION MODULE: The Loan Servicer must:
  59  Provide collection screens providing all information needed for collection work.    Both
  60  Have auto-placement of delinquent accounts to an internal collector.                Both
  61  Provide for automatic production of collection letters.                             Both
  62  Provide for automatic renegotiation of delinquent accounts generating &             Both
      printing new repayment agreements.
  63  Have the ability on collection screens, to Identify all accounts that are in the    Both
      cohort population.
  64  Track accounts with collectors and notify when action needed at pre-                Both
      determined intervals (e.g. given to another collector.)
  65  Provide ability to view all accounts online, that are with a select internal or     Both
      external collector.
                                                                              17
Request For Proposal # 710-20080528
 66     Record all collection calls/letters sent by date, time and operator.             Both
 67     Track payment arrangements and automatically identify failures to keep,          Both
        returning automatically to original schedule.
 68     Automatically track all collection letters sent via the system, as well as all   Both
        comments and actions taken by collection staff, including date, time, what was
        done/sent by whom.
 69     Have the ability to request mass production of letters in-house, based on our    Both
        requirements. For example, 90 day past due letters.
 70  Provide for automatic removal of Internal Collector if brought current or paid in   Both
     full, with notice of status change reported to staff.
 71  Keep accounts in accelerated status if account is at an external collection         Both
     agency, regardless of payments received.
 72  Have the ability to have the automatic removal of Internal Collector stopped if     Both
     brought current, in designated situations such as when there is a Judgment on
     the account.
AUTOMATIC ACCOUNTING FEED: The Loan Servicer must:
 73  Provide ability to interface with University’s PeopleSoft accounting system
     general ledger creating credits and debits automatically with appropriate           UofM
     account strings.
 74  Have the ability to interface with MNSCU’s ISRS Accounting system general
                                                                                         MnSCU
     ledger creating credits and debits automatically.
 75  Daily interface with either system.                                                 Both
PAYMENTS: The Loan Servicer must:
 76  Provide ability to direct payments to the loan or loans we want, overriding any
                                                                                         UofM
     system hierarchy.
 77  Be able to do Automatic payment processing and prorating of payments among
     all borrower’s loans, including applying any credit on one loan to the next one     Both
     in the hierarchy, regardless of current status.
 78  Should allow for all payments to be processed by the University through its
     bank and not through respondent’s bank, on a daily basis. (Excluding credit card    UofM
     payments.)
 79  Have the ability for respondent to process payments for MNSCU.                      MnSCU
 80  Have the ability to remit payments to MNSCU on a daily basis if requested.          MnSCU
 81  Agree that any costs the respondent wishes to collect from a borrower, that is
     based on or is from any new process created by the respondent, must be first        Both
     approved in writing by the University/MNSCU.
                                                                              18
Request For Proposal # 710-20080528
 82     Automatically assess bounced check fees upon entering of transaction.
                                                                                            UofM
              Adjust aging, etc. to prior to the payment that bounced.
INTERFACE/FEEDS: The Loan Servicer must:
  83    Provide ability to interface daily with PeopleSoft to transfer all loan advances
                                                                                            UofM
        and adjustments to advances to the student loan record.
  84    Be able to provide MNSCU a disbursement feed for all loan advances and
                                                                                            MnSCU
        adjustments at least daily.
  85    Be able to provide file of accounts at pre-determined age that requires hold to
        be placed in University or MNSCU’s record system and ability to remove these        Both
        holds when the account is current.
  86    Interface with PeopleSoft to download reference information (if collected in
        PeopleSoft) to the respondent’s system with every disbursement to any loan          UofM
        fund.
  87    Interface with University’s lockbox provider on a daily basis                       UofM
  88    Interface with PeopleSoft to apply and remove Holds (Negative Service               UofM
        Indicators) at an age specified by the school.
  89    Interface with PeopleSoft to apply and remove Holds (Negative Service               UofM
        Indicators) at a time when exit interviews have not been done, as specified by
        each school.
  90    Interface with PeopleSoft Version #8.0.9 to notify us when borrowers leave          UofM
        student status.
  91    Provide capability, upon receipt of file of students graduating, to return a data   Both
        file containing all the data that would normally be printed on a repayment
        schedule for use in an exit interview. This would be provided separately for
        each loan type the borrower has in the system. To include:
              Demographic information
              Dates and amounts of disbursements
              Outstanding balance
              Dates of separation
              Grace period ending
              Interest accrues date
              First billing and due dates
              Installment amount
              Amortization schedule
EXITS: The Loan Servicer must:
  92    Have the ability to compare loan files to the University’s student system           UofM
                                                                                19
Request For Proposal # 710-20080528
      registration and graduation lists to identify exits as needed.
  93  Produce exit documents.                                                          Both
  94  Automatically provide convert status from enrolled to grace.                     Both
  95  Provide the ability for University and MnSCU and MNSCU to offer electronic
                                                                                       Both
      exit interviews at their request.
REPORTS: The Loan Servicer must:
  96  Have the ability to get reports on paper, CD-Rom or online.                      Both
  97  Provide reports in .cvs or .xls format.                                          Both
  98  Have the ability to provide interface to the University data warehouse for all
      the data in the system.
                                                                                       UofM
            All information should be loaded to the University’s data warehouse on
               a daily basis.
  99  Provide a complete data file that can be used with Microsoft Access for
                                                                                       Both
      creating and viewing ad hoc reports.
 100 Have the ability to produce a report of all payments for a loan (or a borrower)
                                                                                       Both
      as well as a list of disbursements.
 101 Provide monthly Excel report of borrowers who are paid in full on all of their
      loans. Must include:
            Basic demographic information
            All loan funds regardless of when paid in full                            Both
            Paid in full date
            All codes or descriptions of special status (e.g. judgments)
            Campus
 102 Provide weekly Excel Report of credit balances. Must include:
            Basic demographic information
                                                                                       Both
            Basic loan information
            Report must also be available ON DEMAND
 103 Provide Excel report, on demand, that shows all accounts with any special         Both
      status such consolidation, tax offset, judgment or others. Must include:
            Borrower’s identity.
            Loan funds
            Loan balances
            Status codes/Descriptions
            Collector Codes
            Last Payment dates
 104 Provide a Bad Address report, on demand, that include the following:              Both
                                                                           20
Request For Proposal # 710-20080528
              Bad addresses
              Borrower’s identity
              Phone number
              Reason address is bad
              Collector it is assigned to
105     Provide report of all accounts assigned to an external collector that have been    Both
        paid in full (all loans) in the past month.
106     Provide daily, on demand, and monthly Excel reports that give all transactions     Both
        for the specified period including the following information:
              Borrower
              Loan
              Transaction type
              All individual amounts involved.
107     Provide monthly trial balance reports.                                             MnSCU
108     Provide a daily collection work list, available online, to collection staff when
                                                                                           MnSCU
        they sign into the system or whenever they need to pull it up.
109     Provide on demand work list of all Cohort accounts, with basic demographic
                                                                                           MnSCU
        and loan information.
110     Provide report of all accounts sent through ACH process, after each ACH file is
        sent for processing.
111     Provide daily Excel report of all advances (disbursements) applied including the
        following information:
              Campus                                                                      Both
              Fund amounts
              Borrowers
112     Provide daily report of all lockbox payments applied.                              UofM
114     Provide bad email report that gives a list of all accounts without an email
        address or where an email bounced back from an address in the past month
        including the following information:
                                                                                           Both
              Borrowers
              Loan information
              Loan status
115     Provide separate reports for each campus.                                          Both
116     Provide a combined report for all campuses.                                        Both
117     Provide report to identify accounts that have been paid in full and that have      Both
        some designation such as having a Judgment or a revenue recapture placement
                                                                               21
Request For Proposal # 710-20080528
       with the State of Minnesota
 118 Provide monthly report of credit balances outstanding, including all loan              Both
       information for each borrower, and including any loans with a zero or debit
       balance outstanding.
BORROWER ACCESS/SECURITY: The Loan Servicer must:
 119 Provide borrowers with online access to account information including but not          Both
       limited to the following:
            Billing history
            Payment history
            1098-E history
            Current status
            All amounts outstanding
 120 Provide ability for borrowers with options other than using their SSN for access       Both
       to online records.
 121 Provide borrowers with ability to update address information including phone           Both
       number and email.
 122 Provide borrowers with ability to make online payments via their bank                  Both
       accounts with no cost to the University or MNSCU.
 123 Provide borrowers with ability to make online payments via their credit cards,         Both
       with no cost to the University of MNSCU.
 124 Provide borrowers with the ability to sign up for recurring ACH deductions from        Both
       their checking or savings account (i.e. e-checks), online or directly with the
       university or MnSCU , on multiple dates from which they can choose.
 125 Provide borrowers with the ability to sign up on the web for ACH through their         Both
       checking or savings accounts for an immediate one-time withdrawal.
 126 Provide ability to allow borrowers to create a separate sign on for a third party      Both
       (such as their parents) which allows that third party direct access via the web to
       the borrower’s account information.
SECURITY: The Loan Servicer must:
 127 Provide access to loan fund records, with ability to change dates of funds and
                                                                                            Both
       to manually advance loan funds as needed.
 128 Provide the level and type of security and controls necessary to protect the
                                                                                            Both
       University’s and MNSCU’s loan records from unauthorized online access.
 129 Provide for the use of a confidential password that the user must enter in order       Both
       to gain access into the system.
 130 Complete requests from authorized University and MnSCU personnel for the               Both
                                                                                22
Request For Proposal # 710-20080528
       establishment or changes to level of access, within two (2) business days from
       the date the request is received.
 131 Complete requests from authorized University and MnSCU personnel to delete         Both
       or disable access either on the same day as the request is received or by the
       end of the next business day.
 132 Notify the University and MnSCU whenever a security breach has been                Both
       detected and should take the necessary action to address the situation.
 133 Provide the University and MnSCU with information regarding the extent of the      Both
       security breach, particularly if the breach involved computerized, unencrypted
       data, including the person’s first name (or initial) and last name plus one or
       more of the following: Social Security Number, Driver’s License Number, and/or
       account number in combination with a security code, access code or password
       that would permit access to an individual’s financial account.
 134 Treat such incidences with the utmost importance and priority, and dedicate        Both
       the resources necessary to identify the individuals whose personal and
       confidential information may have been acquired by an unauthorized person.
 135 Ensure that preventative measures taken to safeguard against another security      Both
       breach should be sufficient to satisfy the University and MnSCU’s concern.
 136 Provide an online security system that supports multiple levels of access and      Both
       security to meet the needs of the University and MnSCU.
 137 Provide an audit trail for all online transactions such that each transaction      Both
       entered can be traced back to the source.
 138 Provide an online, interactive transaction editing process that is sufficient to   Both
       protect the integrity of all the data in the loan file.
 138 Provide a secure Web environment to protect the privacy and integrity of the       Both
       data for those individuals for whom the loan servicer maintains the
       information. Such measures should include data encryption and network
       firewalls.
 140 Provide, with regard to data encryption, current industry standards to ensure      Both
       easy and ready access to the Web site by borrowers and by the University and
       MnSCU. Any encryption software necessary to provide a high level of security
       of the University and MnSCU’s data should be included in the prices that are
       quoted. Licenses fees or any other fees should be borne by the loan servicer.
INVOICING: The Loan Servicer must:
 141 Provide a monthly invoice to the University and MnSCU that includes details of
                                                                                        Both
       all charges.

                                                                            23
Request For Proposal # 710-20080528
142    Provide consolidated monthly invoice to the University that includes all loan
                                                                                            UofM
       types regardless of campus
TECHNICAL SUPPORT HELP DESK: The loan servicer must:
 143 Provide a toll-free Technical Support Help Desk for the University and MnSCU’s
       staff, who are access the loan servicer’s system. The Help Desk should be open,
                                                                                            Both
       at a minimum, during the University and MnSCU’s hours of service, 7:00 a.m. –
       6:00 P.m. Central Standard Time, Monday through Friday.
 144 Provide a toll-free Technical Support Help Desk for borrowers, who are
       accessing their information via the loan servicer’s secure web connection. The
       Help Desk should be open, at a minimum, during the University and MnSCU’s            Both
       hours of service, 7:00 a.m. – 6:00 p.m., Central Standard Time, Monday
       through Friday.
DISASTER RECOVERY: The loan servicer must:
 145 Have an adequate disaster recovery plan that is tested annually and provides,          Both
       at a minimum, the back-up arrangements that would be implemented and the
       resources that would be used to provide uninterrupted servicing in the event
       key processing centers, including, but not limited to, archived data, the facilities
       for remittance processing, forms and borrower correspondence processing,
       and systems processing, become inoperable or the file currently in use is
       destroyed or cannot be read. Service should be restored within a forty-eight
       (48) hour time frame.
 146 Be able to recover or reconstruct any and all lost data, including but not limited     Both
       to online and batch transactions and source documents, such as checks,
       borrower correspondence, and processed deferment and cancellation forms,
       within a twenty-four (24) hour time frame.
 147 At a minimum, maintain a copy of the most recent daily master file at a site           Both
       apart from the main storage area so that the master file can be accessed at the
       alternative site in the event the master file at the primary site becomes
       unstable.
COMMUNICATIONS, NOTIFICATIONS OF CHANGES, DELAYS, PROBLEMS AND DOWNTIME: The Loan Servicer must:
 148 Contact the University and MnSCU whenever changes are being contemplated               Both
       that may affect the services provided under this Agreement. Such changes
       should be subject to University and MnSCU approval; the University and
       MnSCU will not unreasonably withhold approval.
 149 Provide written notification to the University and MnSCU of the specific details       Both
       of any change and the anticipated date on which the change will become

                                                                 24
Request For Proposal # 710-20080528
      effective.
 150 Send out notification as soon as possible, but no less than ten (10) business       Both
      days prior to the effective date of the change.
 151 Confirm with the University and MnSCU when the change has been fully                Both
      implemented.
 152 Initiate communication with the University and MnSCU regarding any actual or        Both
      potential problems, delays, or service delivery issues that have or could impact
      the quality, quantity or scheduled delivery of services provided under this
      Agreement or could affect the University and MnSCU’s staff or borrowers.
 153 Give notification as soon as the problem or delay is known.                         Both
 154 Share plan of action that has been developed for addressing the situation as        Both
      soon as it is available.
 155 Apprise University and MnSCU of status of the situation until the situation has     Both
      been resolved satisfactorily. The University and MnSCU will determine the
      frequency of which the loan servicer is to provide such status updates.
 156 Immediately notify the University and MnSCU of any scheduled “downtime”             Both
      that negatively impacts access to the loan servicer’s online service or other
      Web sites used by either the University and MnSCU’s staff or borrowers.
 157 Inform the University and MnSCU of the reason and the estimated duration of         Both
      the outage or online access problem.
 158 Keep the University and MnSCU apprised of the progress to restore service by        Both
      provide periodic updates, if actual duration of downtime exceeds the estimate.
 159 Notify the University and MnSCU when access to the online system and/or             Both
      Web site(s) has been restored.
 160 Initiate communication with the University and MnSCU as to issues, problems,        Both
      and questions that are being raised by those who have contacted the loan
      servicer and for which the loan servicer does not have an adequate response or
      direction from the University and MnSCU as to how to handle the issue
      properly.
HISTORY RECORD: The loan servicer must:
 161 Maintain online transaction history by borrower and by loan, which cannot be        Both
      changed by users.
 162 Maintain log of all system generated and manually requested letters sent out,       Both
      including time, date, operator and letter sent.
 163 Maintain history of all address changes including date done, by whom and            Both
      previous address information.

                                                                             25
Request For Proposal # 710-20080528
164    Maintain Anecdotal Comment record, allowing staff to enter notes that cannot         Both
       be deleted.
            Record to be maintained in newest date first order.
            Record in include system generated anecdotal records of transactions
                performed by system, respondent and University/MNSCU staff.
 165 Maintain a monthly billing history from inception on, including historical data        Both
       from conversion.
ELECTRONIC PROM NOTES: The Loan servicer must:
 167 Have a system that provides e-prom note process for MNSCU schools as
                                                                                           MnSCU
       requested.
MISCELLANEOUS: The Loan servicer must:
  168 Be able, when transactions are reversed, to automatically add in any additional
       dues that would have accrued had the loan not been in whatever status was            Both
       set by the original transaction.
  169 Have an online display of payoff balance by individual loan and TOTAL by              Both
       borrower, including external collection costs
  170 Have electronic placement of accounts with outside collection agencies,               Both
       providing all information required by the agencies.
  171 Have the ability to divide these placements between multiple collection               Both
       agencies based on criteria the University/MNSCU chooses.

Services and Feature Detail

   1. Compliance: If there are items above that you can comply to but feel you need to provide additional information or explanation include that here. Be
      sure to refer to the particular item number listed above. This information may include details on how you feel your service is different than others; it
      may include limitations to your compliance or just elaboration on how you will comply.

   2. Non-Compliance: If there are items above that you have indicated you cannot comply with, provide additional information or detail as to why you
      cannot comply. You may include suggestions for other ways of providing the services, an explanation as to why you cannot comply or detail about
      future plans for compliance. Be sure to refer to the particular item number listed above.

Reports

   1. Provide samples of reports asked for above.

   2. Provide samples of the most commonly asked for reports.

                                                                              26
Request For Proposal # 710-20080528

   3. Provide a list of all the canned reports that are currently available.

   4. Describe the process for requesting reports that are not currently available.

   5. What format are these reports available in?
        a. Mail – hard copy
        b. Email
        c. Excel
        d. PDF
        e. On CD

   6. Are there any costs associated with requesting reports? If yes, detail on Pricing Attachment F.

Training
    1. Detail the training you will provide to the University/MNSCU during the implementation process.

   2. Will this training be provided on site?

   3. Is this training available online?

   4. Detail your process for providing ongoing training for new staff or refresher training as needed by staff.

   5. If there are additional costs for initial and/or on-going training, provide this detail in Pricing Attachment F.


General Project Information for Services

   1. Provide a statement of your project approach, any unique benefits and other considerations.

   2. Provide an estimate of the earliest start date following execution of a contract.

   3. Submit a proposed work plan with key dates and milestones. This should include:

           a. Identification of tasks to be performed and/or equipment to be provided by the Respondent.

           b. Identification of tasks to be performed and/or equipment to be provided by the University/MnSCU.
                                                                                 27
Request For Proposal # 710-20080528

           c. Timeframes to complete performance of the identified tasks or expected timeframe in which the project would be completed.

           d. Implementation strategy including transition plan if necessary.

           e. Any other considerations that are deemed necessary to ensure a smooth, accurate and timely implementation.

   4. Provide summary resumes for proposed implementation project team members including their experience with similar projects, qualifications, special
      expertise and number of years with your company and in the industry.

   5. Provide summary resumes for proposed post-implementation, customer service team members including their experience with similar sized clients,
      qualifications, special expertise and number of years with your company and in the industry.

   6. What difficulties or challenges do you anticipate in providing services to the University and MnSCU?

           a. How do you plan to manage these?

           b. What assistance will you require from the University and MnSCU?

           c. What problems have you encountered in similar implementations and how were they handled?

   7. Provide details regarding any special services or product characteristics, or other benefits or advantages to the University and MnSCU in selecting your
      company’s product or service.




                                                                                28
Request For Proposal # 710-20080528

                                                                                                                                      ATTACHMENT F

PRICING
Quote on one or more of the Pricing Options below:

Option 1      Flat fee per borrower                                        ________/cents per borrower
Option 2      Flat fee based on a volume of borrowers                      _______/ cents for less than ___________ borrowers
                                                                           _______/ cents for ___________ to ____________ borrowers
                                                                           _______/ cents for _________ and over borrowers
Option 3      Flat fee ____/cents plus cost of postage per borrower for billing statement. Describe other costs:
                    $ _______/year for Reporting
                    $_______/year for ________
                    $_______/year for________
                    $_______/year for_________

Option 4      Quote any combination of the above or other pricing methods. (Please explain.)
OTHER         Identify any other costs to the University and MnSCU




                                                                            29
Request For Proposal # 710-20080528

                                                                                                      ATTACHMENT G

AWARD TERMS AND CONDITIONS

ANY AWARD MADE AS A RESULT OF THIS RFP PROCESS WILL BE GOVERNED BY THE TERMS AND CONDITIONS
CONTAINED IN THIS DOCUMENT.

If you take exception or wish to propose an addition or deviation to any term or condition in this document, do so
clearly and conspicuously in your Proposal by referencing the specific section number of the term or condition and by
describing the exception, addition, or deviation and proposing alternative language. To facilitate your response, you
may also use the “Track Changes” feature of MS Word to submit a redlined version indicating proposed changes to
the University of Minnesota terms and conditions included in this Attachment G. If you submit your own terms and
conditions as a substitute, you will receive 0 points. However if you choose to submit your own, they must be
submitted as a Word document.

If you do not clearly and conspicuously take an exception or propose an additions or deviations to a specific term or
condition, you will be bound by the University and MnSCU’s terms and conditions attached in this Attachment G in
the event an award is made to you.

The University and MnSCU reserves the right in each instance to (1) accept any Proposal with deviations, additions, or
exceptions; (2) negotiate deviations, additions, or exceptions; or (3) reject a proposal with deviations, additions, or
exceptions the University and MnSCU deems unacceptable at its option and in its sole discretion.

Note: In the University and MnSCU’s terms and conditions attached in this Attachment G, the Phrase "Purchase
Order" shall refer to the award made pursuant to this RFP process, including the specifications and requirements of
the RFP and the representations of Respondent (including but not limited to, representations as to price,
specifications, performance, and financial terms). The term "Seller" shall refer to the Respondent receiving an award
under this RFP Process.

       Indicate by initialing

                                      No exceptions or deviations to the Award Terms & Conditions have been
                                      made.

       OR

                                      An Exception or Proposed deviation to the Award Terms & Conditions
                                      has been
                                      made per the instructions above.




                                                          30
Request For Proposal # 710-20080528

                                            Regents of the University of Minnesota (University)
                                            General Terms and Conditions for Large Purchases

1. Seller’s Acceptance of Terms, Choice of Law, Forum Selection and Amendment. The following terms and conditions, together with
such terms and conditions as may be set forth on the face of this Purchase Order and together with such plans, specifications or other
documents as are attached or incorporated by reference on the face of this Purchase Order constitute the offer of University to Seller and
shall, when accepted, constitute the entire agreement between University and Seller. University hereby gives notice of its objection to any
different or additional terms (including any general terms which Seller may have included in any documents attached to or incorporated on
the face of this Purchase Order). If this Purchase Order has been issued by University in response to an offer by Seller, and if any of the terms
herein are additional to or different from any terms of such offer, then the issuance of this Purchase Order by University shall constitute an
acceptance of such offer, subject to the express condition that the Seller accept such additional and different terms herein and acknowledge
that this Purchase Order constitutes the entire agreement between University and Seller with respect to the subject matter of such offer. Seller
shall be deemed to have accepted the terms and conditions of this Purchase Order, unless, prior to commencement of the services or delivery
of the goods, Seller notifies University to the contrary in writing in a separate document delivered to Purchasing Services, 1300 South
Second Street, Suite 560, Minneapolis, MN 55454-1082. Such notification shall state the specific provisions of this Purchase Order to which
Seller objects. Any handwritten changes on the face of this document shall be ignored and have no legal effect unless initialed by both
parties. This Purchase Order shall be construed under Minnesota law (without regard for choice of law considerations) and the policies and
procedures of the University, as amended from time to time. Any action arising out of this Purchase Order shall be heard by a state court in
Minnesota. For this purpose, Seller specifically consents to jurisdiction in Minnesota. No amendments to this Purchase Order shall be
effective unless in writing and signed by both parties. If this Purchase Order was made pursuant to a Request for Proposal (“RFP”) or
Request for Bid (“RFB”), the following order of precedence shall apply: (1) this Purchase Order and its Exhibits, (2) University’s RFP or
RFB, and (3) Seller’s Response to University’s RFP or RFB.
2. Warranty. Seller represents that all goods and services provided under this Purchase Order (i) are new and unused (unless otherwise
specified or agreed to in writing by University) and free from defects in material and workmanship; (ii) are of the quality, size and
dimensions ordered; (iii) are fit for the particular needs and purposes of University as may be communicated to Seller; (iv) comply with the
highest warranties and representations expressed by Seller orally or in any written advertisement, correspondence, response to University
RFP or RFB, or other document provided to or in the possession of University; (v) comply with all applicable laws, codes and regulations
(including any published by any national or statewide association or groups), (vi) are not restricted in any way by patents, copyrights, trade
secrets, or any other rights of third parties, and (vii) are Y2K compliant. If any of the foregoing warranties is breached, Seller agrees to
correct all defects and nonconformities at Seller’s sole expense, to be liable for all direct damages suffered by University and any other
persons, and to defend and indemnify University, its regents, faculty members, students, employees, and agents from any claim asserted by
any person resulting in whole or in part from such breach. The foregoing warranties shall not be waived by reason of the acceptance of the
goods or services or payment.
3. Hazardous Substance and Environmental Law. “Hazardous Substance” means any pollutant, contaminant, hazardous or toxic
substance or waste, solid waste, petroleum or any byproduct thereof, or any other chemical, substance or material listed or identified in or
regulated by any Environmental Law, and (ii) “Environmental Law” means any federal, state, local or other governmental statute, regulation,
law or ordinance dealing with the protection of human health, natural resources and/or the environment now or hereafter in effect including
without limitation, any and all claims or causes of action based upon the Comprehensive Environmental Response, Compensation, and
Liability Act of 1980 (“CERCLA”), the Superfund Amendments and Reauthorization Act of 1986 (“SARA”), the Resource Conservation and
Recovery Act (“RCRA”), the Toxic Substances Control Act (the “TSCA”), the Minnesota Environmental Response and Liability Act
(“MERLA”), and Minn. Statute, Section 116.70-.74 regarding chlorofluorocarbon, as such acts may be amended from time to time, or any
other federal, state, local or other governmental statute, regulation, law or ordinance dealing with the protection of human health, natural
resources or the environment. Seller shall comply with all Environmental Laws. Seller shall notify University in writing at the “Ship To”
address on the face of this Purchase Order of every article ordered or supplied under this Purchase Order or stored or used by Seller on
University property that contains Hazardous Substances or substances for which the law requires a Material Safety Data Sheet. Such
notification shall be given prior to the shipment or introduction of such substances onto University Property and shall include, at a minimum,
information regarding the substance including but not limited to, Material Safety Data Sheets. University shall at all times have the right to
inspect any Hazardous Substances introduced onto or intended to be introduced onto University property by Seller.
4. Inspections and Improper Delivery. The University shall have a reasonable time (but not less than thirty [30] days) after receipt to
inspect and test any goods or services provided under this Purchase Order and reject any or all items that are, in the University’s sole
judgment, nonconforming or defective. Goods or services rejected or supplies in excess of quantities ordered may be returned to Seller at
Seller’s expense. The University also reserves the right to refuse any goods or services and to cancel all or any part of this Purchase Order if
Seller fails to deliver all or any part of the goods or services in accordance with the terms and conditions of this Purchase Order. Failure by
the University to inspect and test the goods or services shall not relieve Seller of such responsibility. Any acceptance by University shall not
be deemed a waiver or settlement of any defect or nonconformity in such goods or services. If University elects to accept nonconforming or
defective goods or services, University, in addition to its other remedies, shall be entitled to deduct a reasonable amount from the price
thereof to compensate University for the nonconformity or defect.
5. Assignment. The Seller may not assign any rights or obligations of this Purchase Order without the prior written consent of the
University. In the event of any assignment, Seller shall remain responsible for its performance and that of any assignee under this Purchase
Order. This Purchase Order shall be binding upon Seller, and its successors and assigns, if any. Any assignment attempted to be made in
violation of this Purchase Order shall be void. Notwithstanding any notice of assignment, University’s tender of payment to the Seller named

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herein, or to any person reasonably believed by University to be entitled to payment, shall satisfy University’s obligation to pay, and in no
event shall University be obligated to pay twice or be liable for any damages due to failure to pay the correct party.
6. Taxes. Pursuant to Minnesota Statute, Section 297A.70, Subdivision 2, University is exempt from paying Minnesota sales and use taxes
on most purchases. Seller shall not charge University for such taxes. This paragraph does not apply to prepared food, candy, soft drinks,
lodging, motor vehicle purchases or leases, or solid waste disposal services.
7. Risk of Loss. With respect to any goods provided under this Purchase Order, risk of loss shall not pass to University until such goods
have been actually received and accepted by University, pursuant to Section 4 (“Inspections and Improper Delivery”), at the destination
specified by the University. Seller assumes full responsibility for packing, crating, marking, transporting and liability for loss or damage in
transit, notwithstanding any agreement in this Purchase Order by University to pay freight, express, or other transportation charges.
8. Use of University Name or Logo. Seller agrees not to use the name, logo, or any other marks (including, but not limited to, colors and
music) owned by or associated with the University or the name of any representative of the University in any sales promotion work or
advertising, or any form of publicity, without the written permission of the University’s Office of General Counsel and Office of Institutional
Relations in each instance.
9. Terms of Payment. Payment shall be made by the University within thirty (30) days upon Seller’s presentation of an invoice for goods
delivered or services rendered pursuant to this Purchase Order. In the case of goods, payment shall not be due prior to thirty (30) days from
the date the invoice is received by the University at the address indicated in the “Bill To” field on the face of the Purchase Order or from the
date the goods are delivered to the destination specified in the “Ship To” field on the face of the Purchase Order, whichever is later.
University may withhold payment in whole or in part for goods or services found by the University to be defective, untimely, unsatisfactory,
or otherwise not conforming to this Purchase Order, or not in accordance with all applicable federal, state, and local laws, ordinances, rules
and regulations.
10. Termination. University may terminate this Purchase Order in whole or in part for its sole Convenience. Upon notice of such
termination, Seller shall immediately stop all work including shipment of goods under this Purchase Order and cause its suppliers and/or
subcontractors to cease their work for this Purchase Order. Sellers shall be paid a reasonable termination charge calculated on a pro rata or
other equitable basis, determined by the University in its sole discretion for services or goods satisfactorily performed or provided. In no
event shall Seller be paid for work performed or costs incurred after receipt of notice of termination, or for costs incurred by suppliers or
subcontractors which reasonably could have been avoided. University may terminate this Purchase Order in whole or in part for Cause upon
seven (7) days written notice if Seller fails to comply with any material term or condition of this Purchase Order or fails to comply in a
material way with the requirements of this Purchase Order. Late delivery of goods or services or delivery of goods or services that are
defective or do not conform to this Purchase Order shall, without limitation, be causes allowing the University to terminate for cause. In this
event, the University will not be liable for any amounts; but Seller shall be liable to the University for all losses, damages, and expenses,
including, without limitation, the excess cost of reprocuring similar goods or services; shipping charges for any items University may at its
option return to Seller, including items already delivered, but for which University no longer has any use because of Seller’s default; and
amounts paid by University for any items University has received but returns to Seller. If a determination is made that the University
improperly terminated this Purchase Order for Cause, then such termination shall be deemed to have been for the University’s Convenience.
11. Independent Contractor. SELLER SHALL PERFORM ITS DUTIES HEREUNDER AS AN INDEPENDENT CONTRACTOR AND NOT
AS AN EMPLOYEE. NEITHER SELLER NOR ANY AGENT OR EMPLOYEE OF SELLER SHALL BE OR SHALL BE DEEMED TO BE AN
AGENT OR EMPLOYEE OF THE UNIVERSITY. SELLER SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND
INCOME TAX WITHHOLDING, INCLUDING ALL FEDERAL AND STATE INCOME TAX ON ANY MONIES PAID PURSUANT TO THIS
PURCHASE ORDER. SELLER ACKNOWLEDGES THAT SELLER AND ITS EMPLOYEES ARE NOT ENTITLED TO TAX WITHHOLDING,
WORKER’S COMPENSATION, UNEMPLOYMENT COMPENSATION, OR ANY EMPLOYEE BENEFITS, STATUTORY OR OTHERWISE.
SELLER SHALL HAVE NO AUTHORIZATION, EXPRESS OR IMPLIED, TO BIND THE UNIVERSITY TO ANY AGREEMENTS,
LIABILITY, OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. SELLER SHALL BE SOLELY RESPONSIBLE FOR
THE ACTS OF SELLER, ITS EMPLOYEES, AND AGENTS.
12. Non-Waiver. No waiver by any party of any default or nonperformance shall be deemed a waiver of any subsequent default or
nonperformance.
13. Audit and Retention of Books and Records. The University shall have the right to inspect and copy such books, records, and
documents (in whatever medium they exist) as well as all accounting procedures and practices of Seller, its agents, and subcontractors to
verify Seller’s performance and all expenses submitted pursuant to the terms of this Purchase Order. Seller shall make such items available
for inspection during normal business hours at Seller’s place of business. All such items shall be retained by Seller during the term of this
Purchase Order and for a period of three (3) years after the delivery of the goods and/or services. Any items relating to a claim arising out of
the performance of this Purchase Order shall be retained by Seller, its agents and subcontractors, if any, until the claim has been resolved.
14. Limitation on University Liability. IN NO EVENT SHALL THE UNIVERSITY BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL,
INCIDENTAL, LOST PROFITS OR LIKE EXPECTANCY DAMAGES ARISING OUT OF THIS PURCHASE ORDER. The University’s total
obligation under this Purchase Order is set forth in the “total amount” field on the face of this Purchase Order.
15. Changes. University may at any time by a written notice change the drawings, designs, specifications, materials, packaging, and the time
and place of delivery and/or completion of the goods and services to be provided under this Purchase Order. Promptly upon receipt of the
details of any such change, Seller shall either advise that the change will not affect its costs, or furnish: (i) a breakdown of estimated cost and
changes in the compensation attributable thereto, and (ii) a statement of any necessary changes in the time of completion. Seller’s failure to
advise the University in writing within ten (10) days of the effect of any change shall constitute Seller’s consent to conform to the change
without increase in the amount to be paid by University or the time of completion.
16. University Information. Seller agrees that any information it receives during the course of its performance, which concerns the
personal, financial, or other affairs of the University, its regents, officers, employees or students shall be kept confidential and in


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Request For Proposal # 710-20080528
conformance with all state and federal laws relating to data privacy, including, without limitation, the Minnesota Government Data Practices
Act, Minnesota Statute, Chapter 13.
17. Insurance. Unless more specific insurance provisions are attached, the following shall apply. At all times during its performance under
this Purchase Order, Seller shall obtain and keep in force comprehensive general and professional liability and general liability insurance,
including coverage for death, bodily or personal injury, property damage, including products liability, pollution liability (if requested by the
University), and automobile coverages, with limits of not less than $1,000,000 each claim and $1,000,000 each occurrence, with the
exception of $1,000,000 each occurrence for automobile coverage. All certificates evidencing such insurance, shall be provided to the
University upon request, shall name the Regents of the University of Minnesota as an additional insured, and shall provide for notification to
University within at least thirty (30) days prior to expiration or cancellation of such insurance. Seller represents that it has worker’s
compensation insurance to the extent required by law and agrees to furnish proof of such insurance to the University upon request.
18. Indemnification. Seller agrees to release, defend, indemnify and hold harmless the University, its regents, faculty members, students,
employees, and agents from all liability, injuries, claims, damages (including claims of bodily injury, property damage, or negligence), or
loss, including costs, expenses and attorneys’ fees, which arise in connection with, in relation to, or as a result of (i) the negligent acts and
omissions of Seller, (ii) the breach by Seller of any of its obligations under this Purchase Order, and (iii) the presence of any Hazardous
Substance (as defined in Section 3) supplied by or introduced onto University property by Seller, knowingly or unknowingly. For purposes of
this Section, Seller shall include the Seller, its employees, officers and agents, and sub-contractors. The foregoing shall not apply to the
extent such liability, injuries, claims, damages, or loss was caused by the intentional, willful, or wanton acts of the University.
19. Copeland “Anti-Kickback” Act. This Purchase Order is subject to, and Seller agrees to comply with, the provisions of the Copeland
“Anti-Kickback” Act (18 U.S.C. 874 and 40 U.S.C. 276(c)) as supplemented by Department of Labor regulations (29 CFR part 3,
“Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the Un ited
States”), which provides in part that contractors or subrecipients are prohibited from inducing, by any means, any person employed in the
construction, completion, or repair of public work, to give up any part of the compensation to which such person is otherwise entitled. The
Anti-Kickback Act imposes criminal penalties on any person who knowingly and willfully engages in the prohibited conduct addressed in the
Act, and provides for civil penalties of twice the amount of the kickback for each violation and up to $10,000 for each occurrence. By
accepting this Purchase Order, Seller (i) certifies that it has not paid kickbacks directly or indirectly to any University employee for the
purpose of obtaining this or any other University Purchase Order, and (ii) agrees to cooperate fully with any investigation involving a
possible violation of the Act; and (iii) agrees to report any suspected violations of the Act to the University’s Director of Audits at (612) 625-
1368. Seller also certifies that it has provided no fees, gifts, gratuities, compensation, or anything of value in violation of Minnesota Statute,
Section 15.43.
20. Davis-Bacon Act. This Purchase Order is subject to the Davis-Bacon Act (40 U.S.C. 276a to a-7) and as supplemented by Department
of Labor regulations (29 CFR part 5, “Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted
Construction”), which requires in part that contractors pay wages to laborers and mechanics at a rate not less than the minimum wages
specified in wage determinations made by the Secretary of Labor and that such wages be paid not less than once a week.
21. Contract Work Hours and Safety Standards Act. This Purchase Order is subject to, and Seller agrees to comply with, Sections 102
and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333), as supplemented by Department of Labor regulations
(29 CFR part 5), which provides in part that contractors are required to compute the wages of every mechanic and laborer on the basis of a
standard work week of forty (40) hours; that work in excess of the standard work week is permissible provided that the worker is
compensated at a rate of not less than one-and-one-half (1-1/2) times the basic rate of pay for all hours worked in excess of forty (40) hours
in the work week; and that no laborer or mechanic shall be required to work in surroundings or under working conditions which are
unsanitary, hazardous, or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available
on the open market, or contracts for transportation or transmission of intelligence.
22.        Prevailing Wage Rates on Project Work Site. In accordance with Regents policy, Contractor, Subcontractors at all tiers, agents,
and other persons doing or contracting to do all or a part of the Work (hereinafter “Firms”) shall pay laborers, workers and mechanics
performing work directly on a Project work site at least the Prevailing Wage Rate applicable to their respective class of labor in the county in
which the Project is located. “Project”, for purposes of this provision, means erection, construction, remodeling, alteration, or repairing of a
building or other facility pursuant to a contract with the University including but not limited to, contracts financed in whole or part by the
State of Minnesota and provided the contract sum is at least two thousand five hundred dollars ($2,500) if only one trade or occupation is
required to complete the Work, or the contract sum is at least twenty-five thousand dollars ($25,000) if more than one trade or occupation is
required to complete the Work. Contractor and Firms shall pay laborers, workers and mechanics performing work directly on a Project work
site at least one and one-half (1 ½) times the hourly basic rate of pay for all hours worked in excess of the Prevailing Hours of Labor
applicable to their respective class of labor in the county in which the Project is located. Contractor is responsible for compliance by all Firms
“Prevailing Wage Rate” means the hourly basic rate of pay determined by the Minnesota Department of Labor and Industry (Department)
published annually as the Department’s Wage Rate Determination Schedules plus contributions for health and welfare benefits, vacation
benefits, pension benefits, and any other economic benefits paid to the largest number of workers engaged in the same class of labor in the
county in which the Project is located. “Prevailing Hours of Labor” refers to the number of hours of labor per day and per week determined
to be prevailing for a class of labor by the Department for the county where the Project is located. Holiday hours, vacation time, and sick
leave are not counted in figuring overtime hours. Contractor shall post and maintain a copy of the current Prevailing Wage Rate Schedules
and Prevailing Hours of Labor for all classes of labor at the Project site in a conspicuous place accessible to all employees. Contractor and
the Firms shall regularly furnish to the University copies of all certified payroll records of laborers, workers and mechanics directly
performing the Work at the Project site. The University will retain copies of the certified payroll records and make them available to the
Department and Industry at its request. If the University becomes aware that Contractor or Firms are not paying Prevailing Wage Rates or
paying time and one-half rates for hours exceeding Prevailing Hours of Labor, it will consider such non-compliance a material breach of
contract. Contractor may cure the breach by immediately commencing payment or causing immediate commencement of payment at
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Request For Proposal # 710-20080528
Prevailing Wage Rates and/or commencing payment or causing commencement of payment for hours worked in excess of Prevailing Hours
of Work at one and one-half (1 ½) the basic rate, and promptly making restitution to laborers, workers, and mechanics who have been
underpaid. In addition to other damages to which University may be entitled to on account of breach of contract, Contractor shall
immediately pay University the total amount of the underpayment of wages plus five percent (5%). The parties agree that these damages are
not a penalty but are specified so the University may reimburse the underpaid employees in connection with taking over and completing the
Project. Contractor shall hold the University harmless and indemnify the University from all loss, cost or expense arising out of Contractor’s
or Firms’ failure to pay Prevailing Wage Rates or to pay one and one-half (1 ½) times the basic rate for hours worked in excess of Prevailing
Hours of Labor.
23. Rights of the Federal Government to Inventions Made Under a Contract or Agreement. To the extent this Purchase Order involves
the performance of experimental, developmental, or research work, the rights of the Federal Government and the University to any resulting
inventions shall be determined in accordance with 37 CFR part 401, “Rights to Inventions made by Nonprofit Organizations and Small
Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the
awarding agency.
24. Clean Air Act. In addition to the requirements in Section 3, to the extent this Purchase Order is in excess of $100,000, Seller shall
comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal
Water Pollution Control Act as amended (33 U.S.C. 1251 et seq.). Violations shall be reported to the Federal awarding agency and the
Regional Office of the Environmental Protection Agency (EPA).
25. Byrd Anti-Lobbying Amendment. To the extent this Purchase Order is in excess of $100,000, Seller certifies that it will not and has
not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining
any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Seller shall also disclose any lobbying with non-Federal funds that
takes place in connection with obtaining any Federal award. Seller shall insure compliance with 31 U.S.C. 1352 by all subcontractors utilized
by Seller.
26. Affirmative Action, Equal Employment Opportunity, and Targeted Group Business. The University of Minnesota is committed to
the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, color, creed, religion,
sex, age, marital status, disability, public assistance status, veteran status, or sexual orientation and is committed to transacting business only
with firms who follow these practices. Seller must apply every good faith effort to ensure implementation of this policy in their practices of
employment, upgrade, demotion or transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship. Seller will maintain non-segregated facilities for their employees and not
allow its employees to perform services at any segregated facilities under its control. Seller shall also develop and have on file for each of its
establishments, written Affirmative Action Plans, as may be required by the rules and regulations of the Secretary of Labor. Additionally, this
Purchase Order is subject to, and Seller agrees to comply with, the requirements of and Seller agrees to comply with (i) Executive Order
11246, “Equal Employment Opportunity,” as amended by Executive Order 11375, “Amending Executive Order 11246 Relation to Equal
Employment Opportunity” and as supplemented by regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor”; (ii) Public Laws 92-540 and 93-508, Executive Order 11701, and the regulations of the
Secretary of Labor (41 CFR Part 60-250) in promoting employment opportunities for disabled and Vietnam veterans; (iii) Section 503 of the
Rehabilitation Act of 1973, Public Laws 93-112 and 93-516, Executive Order 11758 and the regulations of the Secretary of Labor (41 CFR
Part 60-471) in promoting affirmative action in Employment of the Handicapped; (iv) Public Law 95-507 in promoting the policy that small
business concerns owned and controlled by socially and economically disadvantaged shall have maximum practicable opportunity to
participate in the University’s bidding process; and (v) Minnesota Statutes, Chapter 363 in promoting the equal rights and non-discrimination
of persons based on race, color, creed, religion, sex, age, marital status, disability, public assistance status, veteran status or sexual
orientation. The University’s Targeted Group Business Policy and Affirmative Action Policy are incorporated into this Purchase Order by
reference and Seller agrees to comply with such policies. If applicable, Seller certifies that it has received a certificate of compliance from the
Minnesota Commissioner of Human Rights for its affirmative action plan. By accepting this Purchase Order, Seller certifies that it complies
with all applicable federal and state laws as well as University policies related to non-discrimination, equal employment opportunity, and
affirmative action.
27. Debarment and Suspension. Seller represents that it is not currently debarred or suspended or listed on the General Services
Administration’s List of Parties Excluded from Federal Procurement or Nonprocurement Programs in accordance with Executive Orders
12549 and 12689, “Department and Suspension.” Seller shall notify University if it becomes debarred or suspended during the term of this
Purchase Order. The University may immediately terminate this Purchase Order in the event of such termination or suspension and Seller
shall be responsible for any costs incurred by the University in connection therewith.
28. Compliance with Laws. Seller certifies that all goods or services furnished under this Purchase Order shall comply with all applicable
federal, state, and local laws and regulations, regardless of whether such laws and regulations are specifically set forth in this Purchase Order.
If Seller has been notified by University that the goods or services provided are being procured with federal funds, the federal requirements
set forth in Exhibit A shall be incorporated into this Purchase Order and Seller shall adhere to such additional requirements. If federal funds
are not being used, Seller will not receive Exhibit A.
29. Anti-Trust Violations. Seller recognizes that in actual economic practice, overcharges resulting from antitrust violations are in fact
usually borne by the buyer. Therefore, Seller hereby assigns to the University, as the buyer of goods and services under this Purchase Order,
any and all claims for such overcharges as to goods and services purchased in connection with this Purchase Order.
30. Notices/Administration. Except as otherwise provided in this Purchase Order, all notices, requests and other communications that a
party is required or elects to deliver shall be in writing and shall be delivered personally, or by facsimile or electronic mail (provided such
delivery is confirmed), or by a recognized overnight courier service or by United States mail, first-class, certified or registered, postage
prepaid, return receipt requested, to the other party at its address set forth on the face of this Purchase Order.
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Request For Proposal # 710-20080528
31. Acknowledgement. In accepting this Purchase Order, the Seller certifies (1) that the taxpayer I.D. number provided to the University is
correct and (2) that it is not subject to backup withholding because (a) it is exempt from such withholding, (b) it has not been notified by the
IRS that it is subject to backup withholding as a failure to report all interest or dividends, or (c) the IRS has notified it that it is no longer
subject to backup withholding. Seller must cross out and initial item (2) and notify the University in writing at Purchasing Services, 1300
South Second Street, Suite 560, Minneapolis, MN 55454-1082, if Seller has been notified by the IRS that it is currently subject to backup
withholding because of under-reporting interest or dividends on its tax return.
32. University Order Number. Seller agrees to place University Order Number shown in the “Order Nbr.” field on the face of this
Purchase Order on all packages, invoices, packing slips, notices, and correspondence related to this Purchase Order.
33. FOB Terms. Except as otherwise indicated on the face of this Purchase Order, FOB Terms shall be FOB Destination/Seller to Pay
Shipping and Freight. If the face of this Purchase Order indicates that FOB is Origin, Seller will insure shipment for its full value, prepay
freight and add to invoice.
34. “Most Favored Customer” Provision. If Seller has negotiated terms or conditions for the sale of goods or services to another customer
of Seller which the University deems more favorable than those contained herein, the University may request and shall be afforded the
opportunity to purchase those goods or services on the same terms and conditions as Seller has negotiated to provide a third party under
reasonably similar circumstances.
35. Cash Discount Period. The cash discount or other similar prompt payment discount period available to University by Seller shall
commence on the later of (i) University’s receipt of all goods and services under this Purchase Order or (2) University’s receipt of Seller’s
invoice.
36. Fund Availability; Federal Funds Contingency. Financial obligations of the University, which are payable after the current fiscal year,
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Purchase Order is funded in
whole or in part with federal funds, the University’s payment obligations are subject to and contingent upon the continuing availability of
federal funds for the purposes of this Purchase Order.
37. Severability. If any provision of this Purchase Order shall be invalid or unenforceable with respect to any party, the remainder of the
provisions, or the application of such provision to persons other than those as to which it is held invalid or unenforceable, shall not be
affected and each provision of the remainder of the provisions shall be valid and be enforceable to the fullest extent permitted by law.
38. Assurance. If at any time University in good faith determines that it is insecure with respect to Seller’s ability or intent to fully perform,
then Seller agrees to provide Buyer with written assurance fully satisfactory to University, in University’s sole discretion, of Seller’s ability
and intent to fully perform. Such assurance shall be provided within the time and in the manner specified by University. Seller immediately
shall notify University of any circumstance that may cause Seller to fail to fully perform. Upon University’s good faith determination that
Seller cannot or will not perform, then University may deem this contract to be breached by Seller and may reprocure from other sources.
39. Bankruptcy. If Seller institutes or has instituted against it a case under the United States Bankruptcy Code, within fourteen (14) days of
receipt of a written request, Seller, its trustee or other successor, shall furnish the University adequate assurance of its ability to perform all
material obligations of the Purchase Order. Within sixty (60) days of the institution of the bankruptcy filing, Seller shall petition to assume or
reject this Purchase Order. Seller shall diligently prosecute said petition. If Seller fails to do so, the University shall be entitled to petition the
court to reject this Purchase Order and shall be entitled to all remedies for breach including damages, right to cure and right to cover.
40. Survivability. All of the terms and conditions of this Purchase Order shall survive the delivery of goods, the provision of services, and
the expiration or termination of this Purchase Order.
41. Gramm-Leach-Bliley Security Compliance. This Purchase Order is subject to, and Seller agrees to comply with, the provisions of the
Gramm-Leach-Bliley Act. Throughout the term of this Purchase Order, Seller shall implement and maintain “appropriate safeguards”, as that
term is used in § 314.4(d) of the FTC Safeguard Rule, 16 C.F.R. § 314 (the “FTC Rule”), for all “customer information”, as that term is
defined in §314.2(b) of the FTC Rule, owned by the University and delivered to Seller pursuant to this Purchase Order. Seller shall assist and
cooperate in the University’s efforts to ensure and confirm Seller’s compliance with the terms of this section, including, without limitation,
(i) permitting employees or representatives of the University to inspect on Seller’s premises Seller’s business records, procedures, rules and
practices pertinent to the aforementioned “safeguards”; and (ii) making available to such employees or representatives of the University
employees or representatives of Seller who have authority to maintain or are knowledgeable of such “safeguard”. Seller shall promptly notify
the University, in writing, of each instance of (i) unauthorized access to or use of that customer information that could result in substantial
harm or inconvenience to a customer of the University or (ii) unauthorized disclosure, misuse, alteration, destruction or other compromise of
that customer information. Within thirty (30) days of the termination or expiration of this Purchase Order, Seller shall destroy and shall cause
each of its agents to destroy all records, electronic or otherwise, in its or its agent’s possession that contain such customer information and
shall deliver to the University a written certification of the destruction. Seller shall indemnify and defend and hold the University and its
regents, employees, agents and contractors harmless from any and all claims, demands, suits, actions, liabilities and expenses (including
reasonable attorneys’ and investigative fees) arising out of an act or omission by Seller or its agents and contractors that results in (i) a person
having access to or use of customer information in violation of law or this Purchase Order; or (ii) the misuse, alteration, destruction or
material alteration of customer information in violation of law or this Purchase Order. Seller shall reimburse the University for its direct
damages (e.g., costs to reconstruct lost or altered information) arising out of an act or omission by Seller or its agents and contractors that
results in (i) a person having access to or use of customer information in violation of law or this Purchase Order; or (ii) the misuse, alteration,
destruction or material alteration of customer information in violation of law or this Purchase Order.




                                                                          35
Request For Proposal # 710-20080528
                                                                                                                  ATTACHMENT J

                                          ATTACHMENT J (10% Weight)
The University of Minnesota, through its Office for Business & Community Economic Development (OBCED), supports the
development of small, diverse businesses through varying programs. This support includes enlisting participation from large
vendors. This initiative focuses on businesses certifiably owned and operated by women, minorities, and persons with disabilities
(WMDBEs). Your plan for participation is a criterion in the evaluation of this proposal. This plan should not involve any additional
costs for the University.

Please choose from 1 or more of the following options. A non-response or incomplete response will be scored the same as Option E.


You Must Select An Option to Indicate A Community Economic Development Plan.

     A During the performance of this contract the respondent will SUBCONTRACT a portion of the contract to a certified
          WMDBE. The value of the subcontract will equal $__________ or ___ % of the total value of this contract.

              I choose this option


     B During the performance of this contract the respondent will PURCHASE GOODS AND/OR SERVICES from a WMDBE
          for the purpose of fulfilling the requirements of this contract. The value of these purchases will equal $__________
          or ____% of the total value of this contract.

              I choose this option


     C    During the performance of this contract the respondent will not subcontract a WMBDE but will instead subcontract
          with a WMDBE on a different contract using an existing CORPORATE SUPPLIER DIVERSITY PROGRAM. This purchase
          of goods and/or services from a certified WMDBE will constitute an incremental increase to the vendor’s existing
          program equal to _______% of the total value of the University contract.

               I choose this option.


     D Respondent is a certified WMDBE and will perform $________ or ____% of the contract. If you will subcontract or
          purchase from other WMDBEs directly connected to the performance of this contract, please complete A or B also.
          Dollars or percentage represented above must reflect business performed by a WMDBE.

              I choose this option


     E    Respondent WILL NOT INCORPORATE A WMDBE in its efforts to fulfill the requirements of this contract. A non-
          response to A, B, C or D will be construed as E. By selecting “E” the respondent will be awarded zero (0) points for
          the “Participation in and support of Business & Community Economic Development” evaluation criterion. (See
          Section 1.3 of this Request for Proposal.)

              I choose this option (zero points possible)




                                                                36
Request For Proposal # 710-20080528
                                                                                                     ATTACHMENT J


               Scoring Criteria for Options A, B, C, D and E

Outlined below are the criteria that will be used to evaluate each response to Attachment J and the allocation of
potential points under Options A, B, C, D and E. The Attachment J scoring criteria evaluates two categories to
determine final score: Type of Participation and Level of Participation. Each category is comprised of 50 pts total.

The respondent’s reply to Attachment J will constitute 10% of the respondent’s total RFP score.

   I. Type of Participation (5% of total RFP score) –50 points maximum

   Preferred Participation –Options A, B or D = 50 pts

   Non-Preferred Participation –Option C = 25 pts

   No Participation –Option E = 0 pts.

   II. Level of Participation (5% of total RFP score ) –50 points maximum
   Points are based on the percentage of the overall contract value that the vendor is proposing to assign the WMDBE
   as outlined in Option A, B, C or D..


               •       10% and greater= 50 pts.

               •       9% participation = 45 pts

               •       8% participation = 40 pts

               •       7% participation = 35 pts.

               •       6% participation = 30 pts

               •       5% participation = 25 pts

               •       4% participation = 20 pts

               •       3% participation = 15 pts

               •       2% participation = 10 pts

               •       1% participation = 5 pts


Certified WMDBEs can be found at:
http://www.mmd.admin.state.mn.us/process/search/ (state certified WMDBE vendors)
                                                         or
http://usmallbiz.umn.edu/index.html (Federal, state and other certified WMDBE vendors)

                                                           37
Request For Proposal # 710-20080528



                                                                                                          ATTACHMENT K

REFERENCES


Provide a customer reference list of at least three (3) organizations with which Respondent currently has contracts
and/or has previously provided a similar quantity of goods and/or a similar scope of services within the past five (5)
years. The reference list is to include:

Company name _____________________
Contact person______________________
Telephone number___________________
E-mail address______________________
Project description___________________
Length of business relationship ______________________
Other relevant information__________________________

Company name _____________________
Contact person______________________
Telephone number___________________
E-mail address______________________
Project description___________________
Length of business relationship ______________________
Other relevant information__________________________

Company name _____________________
Contact person______________________
Telephone number___________________
E-mail address______________________
Project description___________________
Length of business relationship ______________________
Other relevant information__________________________

Company name _____________________
Contact person______________________
Telephone number___________________
E-mail address______________________
Project description___________________
Length of business relationship ______________________
Other relevant information__________________________



The University reserves the right to consider other references or Respondent’s documented past performance at the
University.




                                                            38
Request For Proposal # 710-20080528

                                                                                                      ATTACHMENT M

CERTIFICATE OF INSURANCE


       The successful Respondent must provide, before award of the contract, a Certificate of Insurance evidencing
       coverage indicated in the Award Terms & Conditions (Attachment G), naming the "Regents of the University of
       Minnesota" and the “Board of Trustees of Minnesota State Colleges and Universities” as additional insureds,
       and agreeing to give the University and MnSCU not less than 30 days notice of any cancellation, expiration, or
       material change.

       The successful Respondent further agrees to provide to Purchasing Services prior to policy expiration a revised
       insurance certificate as evidence of renewals of coverage.




                                                          39
Request For Proposal # 710-20080528
                                                                                                        ATTACHMENT N

INFORMATION ACCESSIBILITY REQUIREMENTS

In order to provide web access to a broad base of employees, the University and MnSCU is interested in the designs,
features and accessories that will allow your product to accommodate individuals with a wide range of disabilities.

Please review our web site that addresses accessibility requirements at
                                       http://cap.umn.edu/ait/Web/index.html

       1.      Describe any features and accessories that enhance your product’s accessibility.

       2.      List any features or accessories that are already included in the pricing on Attachment F.

       3.      Provide descriptions of any accessibility features or accessories and how they might be used to support
               an employee or student with a disability.




                                                          40
Request For Proposal # 710-20080528
                                                                                                     ATTACHMENT O

GRAMM-LEACH-BLILEY ACT (GLBA)

Company Name: _________________________________________________________
Company Federal ID#:____________________________________________________
Completed by (name, title): ________________________________________________

    1. Describe your organization’s administrative, technical, and physical safeguards over non-public financial
       information to which you may have access if you are selected as the University and MnSCU’s vendor. Note that
       these safeguards must be appropriate to the size and complexity of your firm, the nature and scope of your
       activities, and the sensitivity of customer information at issue. Use as many pages as necessary to respond.

    2. Describe your current or planned procedures for detecting and responding to breaches of security re: access to
       such non-public financial information. Use as many pages as necessary to respond.

    3. Has your organization designated an employee or employees to coordinate the information security program?
       YES_____NO_____
           a. If No, please explain.

    4. Has your organization undergone an assessment to identify reasonable, foreseeable internal and external risks
       to the security, confidentiality, and integrity of customer information that could result in the unauthorized
       disclosure, misuse, alteration, destruction, or other compromise of such information? YES_____NO_____
           a. If no, please explain.

    5. At a minimum, did the risk assessment include consideration of risks in the following areas:
            a. Employee training & management
            b. Information systems including network and software design, as well as information processing, storage,
                transmission and disposal
            c. Detecting, preventing and responding to attacks, intrusions or other systems failure?
            d. YES_____NO_____

    6. Has your organization taken steps to select and retain service providers that are capable of maintaining
       appropriate safeguards for customer information? YES_____NO______
           a. If no, please explain.

    7. Has your organization included appropriate language in service providers’ contracts requiring them to
       implement and maintain appropriate safeguards? YES_____NO_____
           a. If No, please explain.


I certify that the information provided above is true and correct to the best of my knowledge.


Signature                                                                               Date




                                                           41
Request For Proposal # 710-20080528

                                                                                                            ATTACHMENT P

REQUIREMENTS FOR TRAVEL REIMBURSEMENT


This attachment is intended to ensure that successful Respondents (“Contractors”) who will be reimbursed travel
expenses work within the sense/scope of the University’s Travel Policy.

While under contract with the University, Contractors shall be subject to the following travel reimbursement terms &
conditions and limits.

All travel paid or reimbursed to Contractors from University-administered funds must be done in accordance with
University policies, regardless of the funding source.

Contractors are expected to exercise good judgment when incurring travel costs. Contractors will only be reimbursed
for reasonable and necessary travel expenses actually incurred in the performance of official duties in accordance with
the provisions in the contract.

Contractors shall not seek reimbursement for expenses not incurred; expenses provided free of charge; or expenses
which will be paid or reimbursed from another source.

The University has U-Wide contracts with travel vendors (e.g. hotels, car rental) which Contractors may use. (Web Link:
http://uwidecontracts.umn.edu)

Receipts
Original itemized receipts are required for reimbursement of travel expenses (e.g. airfare, hotel, car rental, meals, etc.).
Original itemized receipts are actual vendor receipts not credit card charge slips or statements.

Airfare
Unless the award document or Contract for Professional Services (CPS) specifies otherwise, Contractors shall incur air
travel expenses consistent with University Travel Policy. (Web Link: http://travel.umn.edu, click on Policies &
Procedures)
Under policy, first class travel will not be reimbursed; business class travel is reimbursable on flights of 8 hours or
longer. The University does not reimburse air travel obtained using personal frequent flyer miles.

Frequent Flyer Miles
University employees are not allowed to accrue frequent flyer miles for personal use when the airline travel is paid for
with public funds.

Minnesota Statutes, Section 15.435, section (a) stipulates in part:
“Whenever public funds are used to pay for airline travel by an elected official or public employee, any credits or other
benefits issued by an airline must accrue to the benefit of the public body providing the funding.”

At its sole discretion, the University may require the same for Contractors if there is a possibility that the business
relationship will last long enough for the Contractor to accrue enough miles to earn a free airline ticket(s). In this case
the Contractor would be required to use a free ticket(s) for University business.




                                                             42
Request For Proposal # 710-20080528
Lodging
Contractors are encouraged to use the U-Wide Local Hotel contract properties, which are located in areas surrounding
the Twin Cities Campuses.

To ensure U-Wide pricing, contact properties directly at numbers listed on U-Wide Contract Web site
(http://uwidecontracts.umn.edu) under lodging in the Travel Category.

Contractors are expected to obtain hotel facilities with room rates that are reasonable for their destination using U-
Wide Local Hotel Contract rates as guidelines, unless otherwise specified in their contract with the University.

Mileage Use of Personal Vehicles
Contractor’s use of personal vehicle(s) for University business must be pre-approved by the University Contract
Administrator.

The University will not reimburse mileage to exceed the current IRS maximum allowed rate. Mileage rate includes gas,
vehicle maintenance and other vehicle related costs for which University will not pay separately.

Mileage reimbursement for use of personal vehicles shall not exceed the lowest cost (advanced booking, Saturday stay
over, etc.) of comparable coach airfare. Contractors will not be reimbursed for any extra lodging or meal expenses
incurred as a result of using a personal vehicle rather than flying.

Car Rental
If necessary to rent a vehicle, pre-approval is required by the University Contract Administrator.

Contractors are encouraged to rent from the University’s U-Wide Contract car rental supplier. Rental must be at
midsize rate or less, unless specified otherwise in the Contractor’s contract with the University.

The University will reimburse gas charges for University business only, not personal use of a rental vehicle.

Meals
Contractors are encouraged to use the U.S. State Department Meal Per Diem daily amounts, unless otherwise specified
in their contract with the University. The maximum meal rates include tax and tip.

Meals included in the cost of airfares, lodging, or as part of an event are not reimbursable.

Tipping
Reimbursement for tipping will be limited to what is considered industry standard. This includes tipping for meals,
baggage handling, shuttle services, housekeeping services, etc.

Meals 15% - 20% (pre-tax)

Baggage Handling $1.00 - $2.00 per bag

Shuttle Services $1.00 - $2.00 per ride or per bag

Housekeeping Services $1.00 - $2.00 per day for maid service or $1.00 - $2.00 per occurrence for special services

Miscellaneous Expenses
The following are NOT reimbursable expenses to hired consultants or contractors:
     Lost or stolen cash or personal property
                                                            43
Request For Proposal # 710-20080528
      Personal items and services
      Laundry, dry cleaning, pressing costs for trips of three days or less
      Traffic citations, parking tickets, and other fines
      Excess cost of circuitous or side trips for personal reasons
      Repairs, towing, etc. for personal vehicles
      Personal entertainment or sightseeing
      Excess baggage charges for personal items
      Airline, car, hotel, club memberships
      Childcare costs
      Kennel fees
   •   Late payment penalties and interest on credit cards




                                                            44
Request For Proposal # 710-20080528
                                                                                                           ATTACHMENT Q

RFP PROCESS AND GENERAL INSTRUCTIONS

       Carefully read the information contained in this RFP and submit a complete response to all requirements,
       specifications, and questions as directed.

       1.      QUESTIONS AND INQUIRIES

               Questions regarding the RFP must be entered into the Questions Table below (copy and paste into a
               separate Word or Excel document) and emailed to the Contact for RFP Inquiries by 3:00 PM on the date
               noted in the Tentative Schedule of Events.

               Responses to questions which involve an interpretation or change to this RFP will be issued in writing by
               University Purchasing Services by addenda and mailed to all parties the University has recorded as
               having received a copy of the RFP. All such addenda issued prior to the Submittal Date and Time shall be
               considered part of the RFP.

               Companies receiving this RFP other than directly from Purchasing Services must notify the Contact for
               RFP inquiries and provide a name, street address and email address in order to receive any addendum.

               Only additional information provided by formal written addenda shall be binding. Oral and other
               interpretations or clarifications, including those occurring at pre-Proposal meetings, site visits, tours,
               etc. are not binding.
                                                  RFP #710-20080528
                                                   Questions Table
                                                    Vendor name
     Page #     Attachment            Section       Question




                                                            45
Request For Proposal # 710-20080528



       2.      ISSUANCE OF RFP AND AWARD PROCESS

               After the public opening, an award may be made on the basis of the Proposals submitted, without
               discussion, clarification or modification, or on the basis of negotiation with any or all of the
               Respondents. Therefore, make sure your Proposal contains your best offer.

               Issuance of this RFP does not require the University or MnSCU to award or contract. The University and
               MnSCU reserve the right to reject any or all Proposals, wholly or in part; to waive any technicalities,
               informalities, or irregularities in any Proposal at its sole option and discretion. The University and
               MnSCU reserve the right to request clarification or additional information. The University and MnSCU
               reserves the right to award a contract in whole or in part, to award multiple contracts to multiple
               Respondents, to re-solicit for Proposals or to temporarily or permanently abandon the procurement. If
               the University or MnSCU awards a contract, it will award the contract to the Respondent or
               Respondents whose Proposal(s) is (are) the most advantageous to the University and MnSCU as
               determined by the University and MnSCU in the exercise of its sole discretion.

               After a notification of award has been sent to the selected Respondent(s), letters will be sent to all
               other Respondents notifying them of the outcome of the RFP process and that the Proposal file is public
               and available for review in Purchasing Services, subject to the University’s Records and Information
               Management policies and procedures.

       3.      PROPOSAL SUBMISSION

               3.1     NUMBER AND DESCRIPTION OF ORIGINAL AND COPIES
                       Mail or deliver the number of Proposal sets specified on the Title Page to Purchasing Services.
                       All documents should be 8 1/2" x 11". Bind copies in a manner that facilitates easy handling and
                       reading by the Evaluation Committee. The original and the copies must read exactly the same.

                       Include with the Proposal a table of contents that includes page number references. The table
                       of contents should be in sufficient detail to facilitate easy reference to the sections of the
                       Proposal as well as separate supplemental information.

               3.2     LATE SUBMISSION
                       The University and MnSCU will not consider Proposals received by the University after the
                       Submittal Date and Time indicated on the Title Page WILL NOT be considered. The Respondent
                       assumes the risk of delivery. Postmarking by the Submittal Date and Time shall not substitute
                       for actual receipt of the Proposal by the University.

               3.3     RESPONDENT'S PROPOSAL - SIGNATURE AND CERTIFICATION FORM
                       Have the Respondent's Proposal - Signature and Certification Form (Attachment A) signed by an
                       authorized representative of your company. Include this signed document with the original
                       Proposal and a copy of it with each copy of the Proposal.

       4.      OWNERSHIP OF PROPOSAL
               All materials submitted in response to this request become the property of the University and may
               become a part of any resulting contract. Award or rejection of a Proposal does not affect this right.

       5.      RELEASE OF CLAIMS, LIABILITY AND PREPARATION EXPENSES
                                                          46
Request For Proposal # 710-20080528
               Under no circumstances shall the University and MnSCU be responsible for any Proposal preparation
               expenses, submission costs, or any other expenses, costs or damages, of whatever nature incurred as a
               result of Respondent's participation in this RFP process. Respondent understands and agrees that it
               submits its Proposal at its own risk and expense and releases the University and MnSCU from any claim
               for damages or other liability arising out of the RFP and award process.

       6.      PUBLIC PROPOSAL OPENING AND VIEWING
               The University will open the responses at the Submittal Date and Time. Respondents may attend the
               Proposal opening. Only the names of the Respondents shall be made public at the opening. After the
               award has been, notification of the outcome of the RFP process will be sent to all Respondents, and
               Proposals may be viewed publicly in Purchasing Services subject to the University's Records &
               Information Management policies and procedures.

       7.      DURATION OF RESPONDENT'S PROPOSAL
               The Proposal constitutes a firm offer by the Respondent that shall remain open and irrevocable for the
               period specified on the Respondent's Proposal - Signature and Certification Form (Attachment A).

       8.      ERRORS IN PROPOSALS
               The University and MnSCU shall not be liable for any errors in Respondent's Proposal. Except during
               negotiations initiated by the University and MnSCU, no modifications to a Proposal shall be accepted
               after the Submittal Date and Time. You must ensure that all information, including pricing, is correct
               and complete.

               You are responsible for all errors and omissions contained in your proposal; so the University and
               MnSCU may reject a proposal based on its erroneous or omitted information, even if the correct or
               complete information was available to the University and MnSCU elsewhere. Similarly, the University
               and MnSCU may accept your Proposal based on the erroneous or omitted information, and you will be
               bound by the information as it appears in the Proposal, even if the correct or complete information was
               available to the University and MnSCU elsewhere.

       9.      WITHDRAWING PROPOSALS
               You may withdraw your Proposal at any time prior to the Submittal Date and Time by submitting a
               written request to the Contact for RFP Inquiries. The written request must be signed by an authorized
               representative of the Respondent. The Respondent may submit another Proposal at any time prior to
               the Submittal Date and Time. No Proposal may be withdrawn after the Submittal Date and Time
               without approval by the University and MnSCU. Such approval shall be based on Respondent's
               submittal, in writing, of a reason acceptable to the University and MnSCU in its sole discretion.

       10.     ADDENDUM
               The University and MnSCU reserves the right to issue one or more addenda to the RFP at any time for
               any reason.

       11.     ORAL PRESENTATIONS/SITE VISITS
               One or more Respondents may be required to do an oral presentation and/or allow the University and
               MnSCU to visit the Respondent's site. Each Respondent should be prepared to discuss and substantiate
               any area of its Proposal, its own qualifications for the Goods and/or Work, and any other area of
               interest relative to its Proposal.

       12.     RESPONSES SUBJECT TO PUBLIC DISCLOSURE


                                                          47
Request For Proposal # 710-20080528
               University and MnSCU considers all information, documentation and other materials (collectively,
               "Materials" or "Items") submitted in response to this RFP to be non-confidential and/or non-
               proprietary, and subject to public disclosure and copying after a contract is awarded. By submitting a
               Proposal, Respondent agrees to release the University and MnSCU from any liability resulting from
               University and MnSCU's disclosure of such information.

               If submitting information in response to this RFP that you believe to be trade secret materials, as
               defined by the Minnesota Government Data Practices Act, Minnesota-Statute Section 13.37 (MGDPA),
               you must follow these instructions.

                   (1)   Clearly and conspicuously mark any Materials you believe to contain trade secret information;

                   (2)   Enclose such Materials in a separate envelope, which, itself, is clearly and conspicuously
                         marked "Confidential"; and

                   (3)   Include in the envelope an opinion for each document indicating the legal basis for regarding
                         it as trade secret under the MGDPA.

               Respondent also agrees to defend any action seeking release of the Materials believed to be trade
               secret, and indemnify and hold harmless the University, its regents, MnSCU, its board of trustees, their
               agents and employees (“Releasees”), from any judgments or damages awarded against the Releasees in
               favor of the party requesting the Materials and any and all costs connected with that defense.
               Additionally, Respondent understands and agrees that in the event a request is made under the
               MGDPA, the University and MnSCU will notify Respondent of such request but under no circumstances
               shall the University and MnSCU be required to commence or defend any action to prevent the
               disclosure or copying of any Materials, including Materials which the Respondent believes to be trade
               secret or confidential.

       13.     RESPONSIBLE RESPONDENTS
               The University and MnSCU reserves the right to award contracts only to responsible Respondents,
               defined as companies that demonstrate the financial ability, resources, skills, capability, willingness, and
               business integrity necessary to perform under the contract. The University and MnSCU's determination
               of whether a Respondent is a responsible Respondent is at the University and MnSCU's sole discretion.

       14.     NOTIFICATION OF AWARD
               If the University and MnSCU awards a contract as a result of this RFP process, the University and MnSCU
               will deliver to the selected Respondent a notice of award.

               The resulting contract shall consist of:

                   (1) the terms, conditions, specifications and requirements of this RFP and its attachments,

                   (2) any addenda issued by the University and MnSCU pursuant to this RFP,

                   (3) all representations (including but not limited to, representations as to price, specifications,
                       performance, and financial terms) made by the Respondent in its Proposal and during any
                       videotaped presentations or demonstrations for the benefit of the University and MnSCU,

                   (4) any mutually agreed upon written modifications to the terms, conditions, specifications, and
                       requirements to this RFP or to the Proposal.
                                                           48
Request For Proposal # 710-20080528

       15.     TESTING AND SAMPLES
               The University and MnSCU reserves the right to request a demonstration of, or to test, any or all Goods
               and/or Work proposed in response to this RFP. If Respondent fails to provide such demonstration or
               fails to provide such Goods and/or Work for testing, the Respondent’s Proposal may be rejected by the
               University and MnSCU in its sole discretion. The Respondent warrants that if awarded a contract the
               Goods and/or Work delivered under such contract shall meet or exceed the quality of the Goods and/or
               Work demonstrated or tested. Samples of the quoted products, when requested, must be furnished
               free of charge and in a timely manner. If not destroyed by testing and if practical, samples may be
               returned at the Respondent’s request and expense following contract award. Respondent should not
               submit unsolicited samples.

       16.     SUBCONTRACTING

               Unless otherwise agreed to in writing by the University and MnSCU, the selected Respondent is
               responsible for performance of any subcontractors.

               Use of subcontractors in the performance of the contract is subject to University and MnSCU consent.

               The selected Respondent must ensure that any subcontractors abide by all terms and conditions of the
               contract.




                                                         49
Request For Proposal # 710-20080528

                                                                                                          ATTACHMENT X

COMPLIANCE WITH PAYMENT CARD INDUSTRY DATA SECURITY STANDARD AND CARDHOLDER INFORMATION
SECURITY PROGRAM

Respondent represents and warrants that all of its Network Components, Applications, Servers, and Subcontractors (if
any) comply with the Payment Card Industry Data Security Standard (“PCIDSS”) and with Visa’s Cardholder Information
Security Program (“CISP”). For purposes of this Attachment X, “Network Components” shall include, but are not limited
to, Respondent’s firewalls, switches, routers, wireless access points, network appliances, and other security appliances;
“Applications” shall include, but are not limited to, all purchased and custom external (web) applications. “Servers”
shall include, but are not limited to, all of Respondent’s web, database, authentication, DNS, mail, proxy, and NTP
servers. “Subcontractors” means all parties with which Respondent contracts, directly or indirectly, in order to perform
its obligations under the contract awarded pursuant to this RFP.

Respondent further represents and warrants on behalf of itself and each of its Subcontractors (if any) that (i) it shall be
responsible for the security of all Cardholder Data in its possession; (ii) it shall use Cardholder Data only for assisting
cardholders in completing a transaction, supporting a loyalty card program, providing fraud control services, or for
other uses specifically required by law; (iii) it has a business continuity program which conforms to PCIDSS to protect
Cardholder Data in the event of a major disruption in its operations or in the event of any other disaster or system
failure which may occur to Respondent’s operations; (iv) it shall continue to safeguard Cardholder Data in the event this
Agreement terminates or expires; and (v) it shall ensure that a representative or agent of the payment card industry
and a representative or agent of the University and MnSCU shall be provided with full cooperation and access to
conduct a thorough security review of Respondent’s operations, systems, records, procedures, rules, and practices in
the event of a security intrusion in order to validate Respondent’s compliance with PCIDSS.

For purposes of this Attachment X, “Cardholder Data” shall mean any personally identifiable data associated with a
cardholder, including, by way of example and without limitation, a cardholder’s account number, expiration date, name,
address, social security number, or telephone number. Respondent shall indemnify, defend and hold the University and
its regents, MnSCU and its board of trustees, faculty members, students, employees, agents and contractors harmless
from actions, suits, claims, negligent losses, costs, judgments, fines, penalties (including any fines or penalties imposed
on the University and MnSCU by Visa, MasterCard, or their member banks), and expenses (including reasonable
attorneys’ and investigative fees), arising out of Respondent’s failure to comply with the representations and warranties
in this Attachment X.




                                                            50
Request For Proposal # 710-20080528
                                                                                                    Exhibit A (MnSCU ONLY)


                                        STATE OF MINNESOTA
                                    AFFIDAVIT OF NON-COLLUSION

I swear (or affirm) under the penalty of perjury:

1.      That I am the Responder (if the Responder is an individual), a partner in the company (if the Responder is a
partnership), or an officer or employee of the responding corporation having authority to sign on its behalf (if the
Responder is a corporation);

2.     That the attached proposal submitted in response to the ________________________ Request for Proposal has
been arrived at by the Responder independently and has been submitted without collusion with and without any
agreement, understanding or planned common course of action with, any other Responder of materials, supplies,
equipment or services described in the Request for Proposal, designed to limit fair and open competition;

3.       That the contents of the proposal have not been communicated by the Responder or its employees or agents to
any person not an employee or agent of the Responder and will not be communicated to any such persons prior to the
official opening of the proposals; and

4.      That I am fully informed regarding the accuracy of the statements made in this affidavit.



Responder’s Firm Name: __________________________________________

Authorized Signature: _____________________________________________


Date: __________________




Subscribed and sworn to me this ________ day of ___________



Notary Public: _________________________________________


My commission expires: ______ ________




                                                            51
Request For Proposal # 710-20080528
                                                                                                            Exhibit B (MnSCU Only)

                 HUMAN RIGHTS CERTIFICATION INFORMATION AND AFFIRMATIVE ACTION DATA PAGE
                                       NOTICE TO CONTRACTORS
                                          AFFIRMATIVE ACTION
                                    CERTIFICATION OF COMPLIANCE

It is hereby agreed between the parties that MnSCU will require that affirmative action requirements be met by contractors in relation
to Minnesota Statutes §363A.36 and Minnesota Rules, 5000.3400 to 5000.3600. Failure by a contractor to implement an affirmative
action plan or make a good faith effort shall result in revocation of its certificate or revocation of the contract (Minnesota
Statutes §363A.36, subdivisions 3 and 4).

Under the Minnesota Human Rights Act, §363A.36, businesses or firms entering into a contract over $100,000 which have more than
forty (40) full-time employees within the state of Minnesota on a single working day during the previous twelve (12) months, or
businesses or firms employing more than forty (40) full-time employees on a single working day during the previous twelve (12)
months in a state in which its primary place of business is domiciled and that primary place of business is outside of the State of
Minnesota but within the United States, must have submitted an affirmative action plan that was received by the Commissioner of
Human Rights for approval prior to the date and time the responses are due. A contract over $100,000 will not be executed unless the
firm or business having more than forty (40) full-time employees, either within or outside the State of Minnesota, has received a
certificate of compliance signifying it has an affirmative action plan approved by the Commissioner of Human Rights. The Certificate
is valid for two (2) years. For additional information, contact the Department of Human Rights, Compliance Services Unit, 190 East
5th Street, Suite 700, St. Paul, Minnesota 55101.



          AFFIRMATIVE ACTION DATA PAGE – FOR RESPONSES IN EXCESS OF $100,000 ONLY

If a response to this solicitation is in excess of $100,000, complete the information below to determine whether the
business or firm is subject to the Minnesota Human Rights Act (Minnesota Statutes §363A.36) certification requirement
and to provide documentation of compliance if necessary. It is the sole responsibility of the business or firm to provide
this information and, if required, to apply for Human Rights certification prior to the due date and time of the response
and to obtain Human Rights certification prior to the execution of the contract.

Effective July 1, 2003. The Minnesota Department of Human Rights is authorized to charge a $75.00 fee for each
Certificate of Compliance issued. A business or firm must submit its affirmative action plan along with a cashier's
check or money order in the amount of $75.00 to the Minnesota Department of Human Rights or you may contact
the Department for additional information at the Compliance Services Unit, 190 East 5th Street, Suite 700, St.
Paul, MN 55101.

How to determine which boxes to complete on this form:

On any single working day within the previous 12 months, the company…..
                                            Then you must complete these boxes…. Box A                     Box B Box C        Box D
employed more than 40 full-time employees in Minnesota                             X                                            X
did not employ more than 40 full-time employees in Minnesota but did employ                                   x                 x
more than 40 full-time employees in the state where the company is domiciled.
did not employ more than 40 full-time employees in Minnesota or the state where                                        x         x
the company is domiciled.




                                                                 52
Request For Proposal # 710-20080528
       BOX A – For a company which has employed more than 40 full-time employees within Minnesota
       on any single working day during the previous 12 months,

       Its response will be rejected unless the company:
            has a current Certificate of Compliance issued by the Minnesota Department of Human
            Rights (MDHR)
            -or-
            has submitted an affirmative action plan to the MDHR, which the Department received prior
            to the date and time the responses are due.

       Check one of the following statements if the company has employed more than 40 full-time employees in
       Minnesota on any single working day during the previous 12 months:

       □ We have a current Certificate of Compliance issued by the MDHR. Include a copy of your certificate with
             your response. Proceed to BOX D.
       □ We do not have a current Certificate of Compliance but we have submitted an affirmative action plan to the
             MDHR for approval which the Department received on __________________(date) at
             __________(time). [If you do not know when the Department received your plan, contact the
             Department.] We acknowledge that the plan must be approved by the MDHR before any contract can be
             executed. Proceed to BOX D.
       □ We do not have a Certificate of Compliance and have not submitted an affirmative action plan to the MDHR.
             We acknowledge our response will be rejected. Proceed to BOX D.

       Note: A Certificate of Compliance must be issued by the Minnesota Department of Human Rights.
       Affirmative action plans approved by the federal government, a county or a municipality must still be reviewed
              and approved by the Minnesota Department of Human Rights before a certificate can be issued.

       BOX B - For a company which has not had more than 40 full-time employees in Minnesota but
       has employed more than 40 full-time employees on any single working day during the previous 12
       months in the state where its primary place of business is domiciled,

       the company may achieve compliance with the Minnesota Human Rights Act by certifying it is in compliance
       with applicable federal affirmative action requirements.

       Check one of the following statements if the company has not employed more than 40 full-time employees in
       Minnesota but has employed more than 40 full-time employees on any single working day during the previous 12
       months in the state where its primary place of business is located:

       □ We are not subject to federal affirmative acton requirements. Proceed to BOX D.
       □ We are subject to federal affirmative action requirements and are in compliance with those requirements.
          Proceed to BOX D.

BOX C – For a company not described in BOX A or BOX B,

The company is not subject to the Minnesota Human Rights Act certification requirement.

□ We have not employed more than 40 full-time employees on a single working day in Minnesota or in the state of our
primary place of business within the previous 12 months. Proceed to BOX D.




                                                          53
Request For Proposal # 710-20080528

        BOX D – For all companies

        By signing this statement, you certify the information provided is accurate and that you are authorized to sign on
                behalf of the responder.

        Name of Company:________________________________________________________________
        Authorized Signature:______________________________________________________________
        Printed Name:____________________________________________________________________
        Title:___________________________________________________________________________
        Date: _________________ Telephone number:__________________________________________


For further information regarding Minnesota Human Rights Act requirements, contact:
Minnesota Department of Human Rights, Compliance Services Unit
Mail: 190 East 5th Street, Suite 700               Metro: 651.296.5663
       St. Paul, MN 55101                                  Toll Free: 800.657.3704
Website: www.humanrights.state.mn.us                       Fax: 651.296.9042
Email: employerinfo@therightsplace.net                     TTY: 651.296.1283




                                                              54
Request For Proposal # 710-20080528

                                 MINNESOTA STATE COLLEGES AND UNIVERSITIES
                                            NOTICE TO VENDORS

                            AFFIRMATIVE ACTION CERTIFICATION OF COMPLIANCE


The amended Minnesota Human Rights Act (Minnesota Statutes §363A.36) divides the contract compliance program into two
categories. Both categories apply to any contracts for goods or services in excess of $100,000.

The first category applies to businesses that have had more than 40 full-time employees within Minnesota on a single working day
during the previous 12 months. The businesses in this category must have submitted an affirmative action plan to the Commissioner of
the Department of Human Rights prior to the due date and time of the response and must have received a Certificate of Compliance
prior to execution of the contract or agreement.

The secondary category applies to businesses that have had more than 40 full-time employees on a single working day in the previous
12 months in the state in which its primary place of business is domiciled. The businesses in this category must certify to MnSCU that
it is in compliance with federal affirmative action requirements before execution of the contract. For further information, contact the
Department of Human Rights, Compliance Services Unit, 190 East 5 th Street, Suite 700, St. Paul, MN 55101; Voice: 651.296.5663;
Toll Free: 800.657.3704; TTY: 651.296.1283.

MnSCU is under no obligation to delay the award or the execution of a contract until a vendor has completed the Human
Rights certification process. It is the sole responsibility of the vendor to apply for and obtain a Human Rights certificate prior
to contract execution.

It is hereby agreed between the parties that MnSCU will require affirmative action requirements be met by vendors in relation to
Minnesota Statutes §363A.36 and Minnesota Rules, 5000.3400 to 5000.3600.

Under the Minnesota Human Rights Act, §363A.36, subdivision 1, no department or agency of the state shall execute an order in
excess of $100,000 with any business within the State of Minnesota having more than 40 full-time employees in a single working day
during the previous 12 months unless the firm or business has an affirmative action plan for the employment of minority persons,
women, and the disabled that has been approved the Commissioner of Human Rights. Receipt of a Certificate of Compliance issued
by the Commissioner shall signify that a firm or business has an affirmative action plan approved by the Commissioner.

Failure by the vendor to implement an affirmative action plan or make a good faith effort shall result in revocation of its certificate or
revocation of the order (Minnesota Statutes §363A.36, subdivisions 3 and 4). A certificate is valid for a period of two (2) years.




                                                                   55
Request For Proposal # 710-20080528
                                               DISABLED INDIVIDUAL CLAUSE

A.        A vendor shall not discriminate against any employee or applicant for employment because of physical or mental disability in
regard to any position for which the employee or applicant for employment is qualified. The vendor agrees to take disabled individuals
without discrimination based on their physical or mental disability in all employment practices such as the following: employment,
upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and
selection of training, including apprenticeship.

 B.      The vendor agrees to comply with the rules and relevant order of the Minnesota Department of Human Rights issued pursuant
to the Minnesota Human Rights Act.

 C.     In the event of a vendor’s noncompliance with the requirements of this clause, actions for noncompliance may be taken by
the Minnesota Department of Human Rights pursuant to the Minnesota Human Rights Act.

D.       The vendor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to
be prescribed by the Commissioner of the Minnesota Department of Human Rights. Such notices shall state the vendor obligation
under the law to take affirmative action to employ and advance in employment qualified disabled employees and applicants for
employment and the rights of applicants and employees.

E.       The vendor shall notify each labor union or representative of workers with which it has a collective bargaining agreement or
other order understanding, that the vendor is bound by the terms of Minnesota Statutes §363A.36 of the Minnesota Human Rights Act
and is committed to take affirmative action to employ and advance in employment physically and mentally disabled individuals.

It is hereby agreed between the parties that Minnesota Statutes §363A.36 and Minnesota Rules 5000.3400 to 5000.3600 are
incorporated into any order of Minnesota Statutes §363A.36 and Minnesota Rules, 5000.3400 to 5000.3600 are available from
Minnesota Bookstore, 660 Olive Street, St. Paul, Minnesota 55155.


By signing this statement the vendor certifies that the information provided is accurate.


NAME OF COMPANY: ____________________________________________________________________

AUTHORIZED SIGNATURE: _______________________________________________________________

TITLE: _____________________________________________________________

DATE: _____________________________________________________________




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