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					S O M E RV I L L E C O L L E G E , O X F O R D


              Junior Common Room

CONSTITUTION
ARTICLE A:    General                               2

ARTICLE B:    JCR Meeting                           4

ARTICLE C:    Standing orders for Meetings          5

ARTICLE D:    President, Executive and Committee   13

ARTICLE E:    Duties of Officers                   15

ARTICLE F:    Elections                            25

ARTICLE G:    Regulations for Elections            27

ARTICLE H:    Miscellaneous Procedures             36

APPENDIX 1:   Interpretations                      41




                                   June 25, 2011




                                                   1
ARTICLE A: General

CL. 1 Membership
All undergraduate Student Members of the College shall be full members of the JCR, as shall
all other persons whose subscriptions are accepted by the JCR.

CL. 2 General aim
The JCR shall exist to promote the interests of its members and of the student community of
the College collectively.

CL. 3 Specific objects
The specific objects of the JCR shall include:
i. The Representation of the Student Community to College Officers and within the
     Government of the College generally;
ii. The Representation of the JCR Membership in the affairs of the University and in other
     affairs of universal concern to students;
iii. The general promotion of the academic, social, and financial welfare of the JCR
     Membership and of the Student Community collectively.

CL. 4 Equality
The JCR shall not tolerate discrimination against its members on the grounds of their race,
gender, religion, nationality, colour, sexual orientation, disability, HIV status, or political
beliefs. Nothing in this Clause shall prejudice any other provision of this Constitution.

CL. 5 Affiliation
In furtherance of its representative aims, the JCR shall be affiliated to the Oxford University
Student Union (OUSU) and to the National Union of Students (NUS), and also to such other
bodies as may be determined from time to time in accordance with this Constitution.

CL. 6 Rights of membership; MCR members
The full rights of membership of the JCR shall, except as provided herein, extend to all
Student Members of the College except that:
i. No person being a member of the MCR shall be eligible to vote in JCR Elections, nor to
    vote in JCR Meetings on propositions concerning matters of finance or the mandating of
    officers of the JCR;
ii. Any person may opt out of membership of the JCR in accordance with Clause 8 below.

CL. 7 Specific rights
All JCR Members shall specifically be eligible, except as provided herein, to attend, speak,
and vote at all JCR Meetings, to propose Motions at the same, and to stand for all Offices of
the JCR.




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CL. 8 Opting Out
(a) Any person eligible for membership of the JCR under Clause 1 above may opt out of that
    membership by sending to the President a letter to that effect, to arrive not later than
    Friday of 1st Week of Michaelmas Term, and shall, upon the receipt by the President of
    the said letter, cease to be a member of the JCR.
(b) Having thus ceased to be a member, that person shall have no right to participate in any
    Meeting, stand for or hold any Office, or exercise any vote within the JCR, nor to exercise
    any right granted herein solely to members. Any person, having thus opted out, shall not
    be eligible to return to membership of the JCR within one academic year of having opted
    out, being eligible to return thereafter by, and upon, sending a letter to that effect to the
    President.
(c) Any person eligible for membership of the MCR having opted out of that membership
    shall be deemed to have waived the rights otherwise accorded them as if under (a) above.

CL. 9 Collective responsibility
It is a function and a duty of all Officers of the JCR, always to act in accordance with this
Constitution, and in a manner most consistent with the objects and democratic principles of
the JCR as laid down in this Constitution and in JCR Policy.




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ARTICLE B: JCR Meeting

CL. 1 Sovereign body; functions
The JCR Meeting shall be the sovereign body of the JCR and shall bear responsibility for
determining the policy of the JCR and for ensuring the accountability of Officers of the JCR
to the JCR Membership.

CL. 2 Exclusive powers
Except as provided herein, the JCR Meeting shall have the sole power to:
i. Determine JCR Policy;
ii. Amend this Constitution;
iii. Affiliate the JCR to, or disaffiliate the JCR from any external organisation;
iv. Remove from Office any Officer of the JCR.

CL. 3 Frequency
Four Ordinary JCR Meetings shall be convened in each academic term.

CL. 4 Emergency JCR Meetings
An Emergency JCR Meeting shall be convened within seven days of:
 i. Resolution of the Executive or of the Sub-committee/Committee, to that effect;
ii. A request signed by at least 30 members, to that effect; specifying in either case the
    specific motion or motions which shall be the sole item(s) of business at the said
    Emergency JCR Meeting.

CL. 5 Chair, Procedure
All JCR Meetings shall be chaired by the JCR Chair, and shall, subject to the Standing Orders
laid down in this Constitution, determine their own procedure.

CL. 6 Reports
Officers of the JCR shall report to each Ordinary JCR Meeting on the execution of their
functions and on other matters relevant to their post.

CL. 7 Motions
Any JCR Member may propose or second any Motion for consideration at an Ordinary JCR
Meeting, and, subject to the provisions of the Standing Orders laid down herein, any Motion
thus proposed and seconded shall be included on the Agenda for that Meeting.

CL. 8 Quorum
The Quorum for each JCR Meeting, Ordinary or Emergency, shall be 30 members.

CL. 9 Interim Power
In the event that an Ordinary JCR Meeting is inquorate, the Executive shall have interim
power to run the necessary affairs of the JCR during the period between that meeting and the
next scheduled Ordinary JCR Meeting, subject to the restrictions laid down herein.




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ARTICLE C: Standing orders for Meetings

CL. 1 Timing
 No more than fourteen days shall elapse between one Ordinary JCR Meeting and the next,
in any one term, and meetings shall take place on Wednesday evenings.

CL. 2 Notice (Ordinary)
The JCR Chair shall give notice of each Ordinary JCR Meeting by posting in Front Hall and
via email, a notice specifying the time and venue of the Meeting by the Saturday before the
Meeting. Such notices shall specify the deadlines for the submission of Motions to that
Meeting and the manner in which such Motions may be validly submitted.

CL. 3 Notice (Emergency)
The JCR Chair shall give notice of each Emergency JCR Meeting by emailing and by posting
in Front Hall, and in at least three other public areas of College, a notice specifying the time
and venue of the Meeting and the item(s) of business for that Meeting at least 48 hours prior
to the scheduled start of that Meeting. Notwithstanding the requirements of B4 above, an
Emergency JCR Meeting may be convened within less than seven days of the fulfilment of
the other requirements of that clause, provided that 48 hours notice under this clause can be,
and is, thus given

CL. 4 Motions Deadline
In order to be deemed to have been validly submitted to any Ordinary JCR Meeting, a
Motion must, except as provided herein, be proposed by one full member of the JCR and
seconded by another full member of the JCR, the full text of the Motion being submitted to
the Secretary by midnight on the Sunday prior to the Meeting.

CL. 5 Absence of Proposer
In the absence of the Proposer or Seconder of a Motion from the Meeting to which it has
been submitted, Ordinary or Emergency, that Motion shall be deemed to have fallen without
consideration unless a Proposer and Seconder can be found from among those members
present, in which case it shall be considered regardless of the absence of the original Proposer
or Seconder. If at any point a proposer/seconder wishes to withdraw his/her support for said
motion, any other member may take on the relevant role.

CL. 6 Emergency Motions
 No Motion shall be accepted for discussion if submitted otherwise, except that the Chair may
accept for discussion any Emergency Motion, proposed by one full member of the JCR and
seconded by another full member of the JCR, relating to any matter which in her/his ruling
has substantially arisen after the passing of the deadline otherwise relevant. No Motion under
this Clause may propose to amend this Constitution, nor propose to Censure or have No
Confidence in any person holding office under the JCR, nor propose any expenditure.

CL. 7 Agenda
The Secretary shall prepare an Agenda containing reports from JCR officers (which must be
emailed to the Secretary by the motions deadline) the full text of all Motions and a
link/reference to where members can obtain OUSU agendas.. The said Agenda shall be
posted in Front Hall and emailed to the JCR by noon on the Monday before the Meeting is to
take place and copies shall be circulated by the Secretary at the opening of the Meeting. The


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Publicity Officers shall post, in at least three public areas of the College, posters referring to
the major items on the Agenda, by noon on the day before that on which the Meeting is to
take place. The Chair shall read the full text of each Motion immediately prior to its
consideration.

CL. 8 Amendments
During the consideration of any Motion at an Ordinary JCR Meeting any member may
propose any Amendment to that Motion, provided that in the ruling of the Chair the
Amendment proposed remains within the broad spirit of the Motion originally proposed,
relates to the same substantial subject matter as the Motion originally proposed, and is not of
such importance as to require submission as a separate Motion with due Notice.

CL. 9 Prohibited Amendments
No such Amendment may propose to amend this Constitution in a manner substantially
different from any such proposition contained in the original Motion. No such Amendment
may propose to Censure or have No Confidence in any person holding office under the JCR,
except that such Amendments may propose to substitute Censure provisions for No
Confidence provisions.
No such Amendment may propose expenditure in any amount which could require the
submission of the Motion to a Referendum under this Article, unless the original Motion did
likewise.

CL. 10 Order of Business
The Order of Business at each Ordinary JCR Meeting shall be:
    i. An explanation from the chair of the order of the Meeting.
   ii. Minutes of the previous quorate Ordinary JCR Meeting, and progress on motions passed
       in the last Ordinary JCR meeting from the relevant Officer/s or Members.
 iii. Minutes of any intervening quorate Emergency JCR Meeting(s).
  iv. Matters arising under the above not covered elsewhere on the Agenda.
   v. Reports of the President and Executive.
  vi. Reports of other office-holders wishing to make such Reports.
 vii. Elections.
viii. Motions of Censure or No Confidence in persons holding JCR office.
  ix. Motions to amend this Constitution.
   x. Motions to authorise JCR Expenditure.
  xi. Motions passed nem con.
 xii. Other Motions, with Emergency Motions taken last.
xiii. OUSU Business and election of 3rd vote at Council.
xiv. Any Other Business.

No policy shall be made, nor expenditure authorised, nor motions considered, nor mandate
imposed, under Any Other Business.

CL. 11 Order of Discussion
The Order of Discussion on each Motion, except as provided herein, shall be:
  i. Speech by the Proposer.
 ii. Relevant Short Factual Questions to the Proposer or to the Chair.
iii. Speech in Direct Opposition by a volunteering member chosen by the Chair.
iv. General Discussion including consideration of any Amendment(s) validly proposed.


                                                                                                 6
 v. Summation Speeches and Voting.

CL. 12 Mandates of Motions
By the time a motion reaches a vote, an Officer/Member should be mandated to carry out the
resolutions, with a deadline for these actions to be taken.

CL. 13 Discussion of Amendments
Discussion of each Amendment under 11(iv) above shall take the same format as for the
discussion of a Motion, except that it shall be deemed to be passed unless there is any
opposition.


 CL. 14 Conclusion of Discussion
 Discussion under 11(iv) above shall continue until either:
  i. No member wishes to speak; or
 ii. No member who has not already spoken wishes to speak, and the Chair rules that
     discussion will end;
iii. A Move to a Vote is passed as laid down herein.

CL. 15 Permitted and Prohibited Remarks
All remarks made shall be addressed through the Chair. The Chair shall permit no remark that
is not relevant to the specific substantive Motion, substantive Amendment, or procedural
Motion under discussion. During Debate, the right of all members to express their opinions
shall be respected, and the Chair shall tolerate no personal attacks or defamatory remarks.
The Chair shall determine the order of speakers at her/his discretion, giving due weight to the
order in which members indicate their desire to speak, giving precedence where not
unreasonable to those members who have not already spoken on the matter under
consideration, and attempting where reasonably possible to maintain a broad balance between
those in favour of the proposition under consideration and those opposed. The Chair shall not
participate in debate, but shall have the right to address the Meeting on any matter of
procedure, and all other persons present shall cease speaking while the Chair addresses the
Meeting.

CL. 16 Guest Speakers
Guest Speakers may participate in Discussion only where:
   (a) The Proposer of the Motion in question has indicated, in submitting the Motion to the
       Secretary, his/her intention to bring a Guest Speaker, specifying where possible, the
       name and position of the Speaker in question, which information the Secretary shall
       print in the Agenda;
   (b) A Procedural Motion to grant Speaking Rights to that person is carried as laid down
       herein.
   (c) Guest Speakers shall be excluded from the Meeting throughout all Votes during the
       course of the consideration of the Motion in question.

CL. 17 Summation Speeches
The Proposer of the Motion shall have the right to a Summation Speech in favour of the
Motion under 11(v) above. One member having spoken in Direct Opposition to the Motion
during Discussion, chosen by the Chair, shall have the right to a Summation Speech in Direct



                                                                                              7
Opposition to the Motion. No new information or argument may be introduced in a
Summation Speech.

CL. 18 Time Limits
Summation Speeches shall not exceed 3 minutes. The Chair may at her/his discretion impose
time limits of any length on any other speeches,. Such limits shall be extended if the Meeting
on a show of hands accepts by a simple majority a request to that effect from a speaker. No
Speech under 11(i) or 11(iii) above shall be limited to less than 5 minutes.

CL. 19 Voting
All voting shall be by show of hands except as provided for in 32.
Votes shall be supervised by the Chair and counted by the Returning Officer or such other
person as may be nominated by the Chair.

CL. 20 Conduct of Voting
No person shall be entitled to vote by proxy; nor shall any person not present in the Meeting
at the initiation of a Vote be entitled to participate in that Vote. No member shall speak
during the conduct of a Vote, nor shall the conduct of any Vote be interrupted by any
Quorum Count or other Procedural Motion. In the event that a Vote is tied equally between
those in favour and those opposed, the Chair shall have a casting vote.

CL. 21 Required majorities
All matters put to a vote shall be deemed carried or rejected by simple majority except that
the following Motions shall require a two-thirds vote in favour to take effect:
i. Amendments to the Constitution.
ii. Motions of No Confidence.
iii. Emergency Motions.
iv. Motions to overturn a Ruling of the Election Tribunal.

CL. 22 Required Unanimity or Referendum on Large Expenditure
Notwithstanding 20 above, any Motion to expend in excess of £1,000 shall, once passed, be
subject to confirmation in a Referendum, unless passed unanimously with no vote either in
opposition or in abstention at the JCR Meeting in question.
Any Motion to grant any group or individual such an amount that he/she/it would have
received in excess of £1,000 from the JCR within he past year, or to grant any amount to a
group or individual which, in the course of the preceding financial year, received more than
£1,000, shall be deemed to a Motion to spend in excess of £1,000 as above and shall hence be
submitted to a Referendum unless passed unanimously as above.

CL. 23 Designation of Sovereign Authority to Referendum
The JCR may, by simple majority, vote in favour of a Procedural Motion to that effect and
refer any substantive Motion to a Referendum. Any matter referred to a Referendum shall be
resolved in that Referendum by simple majority of those voting, provided that, on any
proposition which would require a two-thirds vote at a JCR Meeting at least 100 members
cast valid votes in favour of that proposition in the Referendum in question. The outcome of
any Referendum shall have the same binding authority as a Resolution of the JCR Meeting.




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CL. 24 Petition to Invoke Clause 22
In the event that, within 48 hours of the close of a JCR Meeting, a petition is submitted to the
President signed by 30 members requesting a Referendum on a specified substantive Motion,
as passed or defeated, at that Meeting, a, Procedural Motion under 22 above shall be deemed
to have been passed in regard to that Motion in whatever form it was finally passed or
defeated, as the case may be; or, if so specified in the said petition, on that Motion in the form
in which it was originally submitted.

CL. 25 Franchise in Referendum
In any vote, and in any Referendum under 21 or 22 above, any and all members shall be
entitled to vote, except that only female members may vote on a Referendum proposition to
have No Confidence in the Women's Officer, whether in a JCR Meeting or a Referendum. In
such a Referendum, „50‟ shall be read for '100' in 22 above.

CL. 26 Submission to Indicative Poll for Consultation
The JCR may by simple majority vote in favour of a Procedural Motion to that effect and
refer any substantive Motion or Amendment, except where the same concerns Censure, No
Confidence, or Financial provisions, to an Indicative Poll, which shall be conducted in the
same manner as a Referendum but which shall be of a consultative nature, the outcome
thereof not in itself forming JCR Policy or being binding upon the JCR.

CL. 27 Executive Motions
The Executive shall have the right to propose Motions to any JCR Meeting at its own
discretion, which shall, for the purposes of the preceding provisions, be deemed to have been
duly proposed and seconded by JCR members. Such Motions shall be termed Executive
Motions and shall, except as provided herein, be considered before any other Motions under
10(x) above. The Executive shall similarly have the right to propose, subject to the foregoing
restrictions on content, Amendments to any Motion, which shall be considered before any
other Amendments proposed to the same Motion. No such Motion or Amendment shall be
thus submitted without the unanimous consent of an Executive Meeting.

CL. 28 Attendance; Apologies
No member of the Committee shall fail to attend any required meeting, unless, being unable
to attend, s/he submits their apologies, specifying their reasons for non-attendance, to the
President or to the Secretary, who shall communicate those apologies to the required meeting
in question.

CL. 29 Failure to Attend
a) In the event that a Committee Member fails to attend or send apologies for 3 meetings in a
term (JCR, Committee or Exec), an Executive Motion of Censure shall be submitted to the
next JCR Meeting. In addition if any member of the Committee fails consistently to attend
any required meetings, or otherwise appears to be neglecting to fulfil their duties, then the
Executive may, by majority decision, call that Committee member to explain themselves
before the Executive. After such a meeting, the Executive may at its discretion, submit a
Motion of No Confidence to the next JCR Meeting, in accordance with Clause 27 (above).

In the event that two Motions of Censure are passed against any person holding office under
the JCR, the Executive shall be required to submit to the next Ordinary JCR Meeting a
Motion under 26 above to have No Confidence in that person.


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CL. 30 Authority of Chair: Points of Order
The Chair shall be responsible for the direction of the procedure of all JCR Meetings, subject
to the provisions of this Constitution. Any member present may raise a question as to the
proper conduct of a Meeting, or challenge the Chair's direction of the Meeting, on a Point of
Order, which shall take precedence over all other matters, except that no Point of Order shall
be raised during a Speech unless it relates to the conduct of that Speech, or during a Vote
unless it relates to the conduct of that Vote.

CL. 31 Procedural Motions
The conduct of Meetings shall be subject to Procedural Motions, which any member present
may propose on a Point of Order at any tune other than during a Speech or a Vote. Discussion
of all Procedural Motions shall be limited to a Speech by the Proposer in favour of their
Motion and one speech in Direct Opposition to be given by a volunteering member selected
at the discretion of the Chair.

CL. 32 Procedures (Category 1)
There shall be the following Procedural Motions (Category l):
i. That the Meeting have No Confidence in the Chair;
ii. That a specified Ruling of the Chair be Overturned;
iii. That the Meeting be closed;
iv. That the Meeting be adjourned for a specified time and/or to a specified place.

CL. 33 Procedures (Category 2)
There shall be the following Procedural Motions (Category 2):
i. That the Meeting Move to End Debate on (and Vote on) the Motion or Amendment under
     consideration;
ii. That the Meeting not consider further a specified Motion or Amendment;
iii. That Voting on the Motion or Amendment under consideration be by Secret Ballot;
iv. That Voting on the Motion or Amendment under consideration be by Division;
v. That the Votes of the Executive on the Motion or Amendment under consideration be
     recorded in the Minutes;
vi. That a Vote be re-counted.

No Procedural Motion under v may be proposed once a Procedural Motion under iii has been
passed in relation to the same Vote. No Procedural Motion under vi may be proposed except
immediately after the announcement of the result of the Vote in question. Where a Vote is
recounted, only those present at the Meeting may participate.

CL. 34 Procedures (Category 3)
There shall be the following Procedural Motions (Category 3):
i. That the Motion or Amendment be considered and voted upon in specified parts;
ii. That the Order of Business be different from that specified herein and/or in the Agenda;
iii. That, during a specified part of the Meeting or otherwise for the duration thereof, no
     member be entitled to speak more than once on any Item of Business, excluding
     Summation Speeches and counting each Amendment as a separate Item of Business;
iv. That further consideration of the Motion or Amendment under consideration be deferred
     until the next Ordinary JCR Meeting.



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CL. 35 Procedures (Category 4)
There shall be the following Procedural Motions (Category 4):
i. That the Motion or Amendment under consideration be submitted to a Referendum or to
     an Indicative Poll, as specified, subject to the provisions laid down herein;
ii. That the Apologies of a Member of the Committee be rejected;
iii. That the Executive be mandated to submit a Motion of No Confidence on a specified
     Officer as a consequence of their failure to fulfil a Constitutional requirement, a mandate
     of a JCR Meeting, or an assurance given to a JCR Meeting.

CL. 36 Restrictions of Procedural Motions
No Procedural Motion may be proposed during consideration of a Procedural Motion listed in
a higher category above. At any time, other than during a Speech, or a Vote, any Member
may, or may on Point of Order require the Chair, to conduct a Quorum Count or issue an
interpretation of a specified part or aspect of this Constitution.

CL. 37 Restrictions on Points of Order
No Point of Order of any sort shall be raised which is not of relevance to the matter under
discussion at the time, nor shall any Member in raising a Point of Order make any argument
either on the matter under consideration or on their particular Point of Order. A Point of
Order shall rather be phrased simply as a question to the Chair or as proposition of a specified
Procedural Motion.

CL. 38 Removal of a Chair
Motions of No Confidence in the Chair may be proposed as Procedural Motions and shall not
be subject to the normal deadline for the submission of Motions of No Confidence; but such a
Motion, if proposed as a Procedural Motion, shall take effect only until the end of the
Meeting in which it was passed unless such a Motion is passed again against the same person
at a subsequent meeting.

CL. 39 Required Transfer of Chair
During consideration of Motions of No Confidence in the Chair, and of Motions to Overturn
a Ruling of the Chair, the Chair shall pass from the JCR Chair to the President or, if s/he is
the proposer of the Motion in question, to the Vice-President; except that the JCR Chair shall
not be obliged to pass the Chair in the case of a Motion to Overturn a Ruling of a previous
JCR Chair.

CL. 40 Voluntary Transfer
In the event that the JCR Chair wishes to participate in the debate of any Motion other than a
Procedural Motion, s/he shall pass the Chair to a member of her/his choosing. The preceding
two Clauses shall take precedence over this Clause.

CL. 41 Minutes
Comprehensive Minutes of each JCR Meeting, Ordinary or Emergency, shall be prepared by
the Secretary, and posted in Front Hall and on the website no later than the posting of the
Agenda for the subsequent Ordinary JCR Meeting.




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CL. 42 Motions passed „nem con‟
Any motion that does not have a required majority under 21 above may be passed nem con.
If, after the chair has read the title of a motion and no member signals his/her objection, it
shall be deemed to have passed.

CL. 43 OUSU Business
i. Under 10.xvi, the NUS/OUSU Officer shall indicate how the JCR's representatives will
     vote on each item on the agenda of the next meeting of Student Council, pointing out any
     relevant JCR policy.
ii. If JCR policy on any item is not clear, the item shall at the request of any JCR Member be
     debated and voted upon as if it were an ordinary JCR motion. The outcome of the vote
     shall not form JCR policy, but shall bind the JCR's representatives for the purposes of the
     next Student Council.
iii. JCR policy shall be deemed clear or not at the discretion of the Chair.
iv. The JCR shall also elect the third vote for OUSU Council, who should vote in line with
     JCR Policy like any other JCR Representative.

CL. 44 Motions of Censure or No Confidence against Officers elected under a conscience
         clause
Any Member may bring a Motion of Censure or No Confidence against the Women‟s
Officer, LGB Officer, Ethnic Minorities Officer, Disabilities Officer or International Students
Officer, but only Members that self-define as members of the appropriate group may vote.
Voting in such cases shall be by secret ballot.




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ARTICLE D: President, Executive and Committee

CL. 1 President
The President shall be the Principal Officer of the JCR and its sole major Officer in the
meaning of the Education Act 1994.

 CL. 2 Vice-President and Executive Officers
 There shall be eight Executive Officers, specifically:
    i. Treasurer
   ii. Secretary
 iii. NUS & OUSU Officer
  iv. Female Welfare Officer
   v. Male Welfare Officer
  vi. Women's Officer
 vii. Equal Opportunities & Admissions Officer
viii. Academic Affairs Officer

The Executive Officers be of equal status except that the Treasurer shall be the Vice-
President of the JCR.

CL. 3 Executive functions
The President and Executive Officers shall together constitute the Executive of the JCR,
which shall collectively be responsible for the administration of the JCR in accordance with
this Constitution and for the implementation of JCR Policy.

CL. 4 Executive meetings
The Executive shall meet at least weekly during term and shall be chaired by the President or,
in her/his absence, by the Vice-President. The Quorum for any Executive Meeting shall be 5,
one of whom being the President or Vice-President. Minutes of all Executive Meetings shall
be taken and distributed by the Secretary or, in his/her absence, by the NUS & OUSU
Officer.

CL. 5 Committee: Composition & functions
There shall be a JCR Committee consisting of: the Executive and of the Academic Affairs
Officer, Domestic Officer, JCR Chair, two Publicity Officers, two First Year Officers, LGB
Officer, four Entertainments (Entz) Officers, Charities‟ Officer, Sports Officer, Arts Officer,
Environment and Ethics Officer, International Students' Officer, , , IT Officer, Disabilities
Officer, Ethnic Minorities Officer and Plant Representative. The Committee shall be
responsible for ensuring that the Executive fulfils its functions as laid down above and for
advising the Executive, individually and collectively, on the administration of the JCR.

CL. 6 Committee meetings
(a) The Committee shall meet at least once per fortnight in term time. The same
arrangements laid down under Clause 4 above for Chairing and Minuting of Executive
Meetings shall apply. The Quorum of the Committee shall be 15, one of whom being the
President or Vice-President.



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CL. 7 Non-committee positions
The Siren Editors and Bogsheet Editor shall not be members of committee, but shall be JCR
Officers and thus be held accountable by the JCR Meeting.

CL. 8 Attendance
(a) The President and all Executive Officers shall be required to attend all Executive
    Meetings, Sub-committee Meetings, General Committee Meetings, and JCR Meetings.
(b) All Members of the Committee who are designated Members of the Sub-committee, shall
    be required to attend all Sub-committee meetings, all General committee Meetings, and
    all JCR Meetings.
(c) All Members of the General Committee only shall be required to attend all General
    Committee Meetings and JCR Meetings. Any member of the General Committee may
    attend Sub-committee meetings if s/he so wishes.
(d) Any Officer of the JCR failing to fulfil the requirements of this Clause shall face removal
    from Office as laid down in Article F below.




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ARTICLE E: Duties of Officers

 CL. 1 President
 The President shall have overall executive responsibility for the general direction of the JCR,
 and in particular shall:
   i. Have particular responsibility for liaison with the Principal, Bursar, Dean, Treasurer,
      Secretary, Governing Body, SCR and MCR Members on everyday College issues, in
      consultation with relevant JCR Officers.
  ii. Be responsible for co-ordinating JCR campaigns concerning the internal affairs of the
      College.
iii. Attend the Governing Body, Finance Committee, House Sub-Committee, House, Welfare
      and MCR Committee, College Battels Negotiations and Travel Grants Committee.
 iv. Attend Council and Presidents' Committee.
  v. Co-ordinate Freshers' Week and assist during interviews.
 vi. Either live in College, in the room allocated by the Bursary for that purpose; or, if s/he
      wishes to live out, shall be entitled to the payment by the JCR both for the rental of a
      Mobile Phone and for all JCR-related calls made with that phone, the aforementioned
      room becoming a JCR Office for the use of the Executive collectively.
vii. Email the JCR regular notices.

CL. 2 Vice-President/Treasurer: Duties as Treasurer
The Vice-President/Treasurer shall have ultimate responsibility for the financial affairs of the
JCR and in particular shall:
    i. Keep complete and accurate Accounts of all receipts and payments on the JCR Savings
       Account and JCR CES Account, available for inspection by any Member at 48 hours'
       written notice. The Treasurer will act in an auditing capacity over clubs and sports
       accounts, ensuring prompt payment.
   ii. Submit the Budget and Amended Budget during Michaelmas and Hilary Terms
       respectively to the JCR and then to the Senior Treasurer.
 iii. Supervise all Officers of the JCR in making expenditure, ensuring their broad
       compliance with the most recent budget.
  iv. Present Annual Accounts to the Senior Treasurer for audit in Michaelmas Term and then
       to the JCR for Ratification to the first Ordinary JCR Meeting for which they are
       available.
   v. Post in Front Hall and on the JCR website during the First Week of Michaelmas Term
       and present to the First Ordinary JCR Meeting of that Term a Notice of Affiliation under
       Article H below, amending that Notice in similar manner as may be necessary
       throughout the year.
  vi. Ensure that no Budget or Amended Budget contains provision for a deficit after taking
       into account such transfers as may be proposed from the Savings Account, and that no
       illegal expenditure is authorised or made, having the right to rule any proposed
       expenditure unconstitutional under this Clause.
 vii. Present to Finance Committee the Budget and the Amended Budget and the Annual
       Accounts
viii. Present to the Governing Body the Notice of Affiliation.
  ix. Be responsible for the administration of the College Equalisation Scheme (CES),
       circulating details of that scheme to all First Years in the second half of Michaelmas
       Term.


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   x. Liase with the College Treasurer, together with the President, on matters relating to the
      finances of the JCR, the finances of the College, and other matters relevant to her/his
      duties.
  xi. Attend Finance Committee, Bar Committee, Sports and Amalgamated Clubs Committee,
      Travel Grants Committee, Ball Committee, and College Battels Negotiations.
 xii. Attend JCR Treasurers' Committee.
xiii. Be responsible for the provision of newspapers for the JCR.
xiv. Liase with the Senior Treasurer over all items of expenditure as described in Article E,
      clause 33.

CL. 3 Vice- Presidential Duties and Functions
The Vice-President Treasurer shall further assume the responsibilities of the President as may
become necessary by reason of the President's resignation, temporary incapacity as
determined by the President her/himself, or removal from office; and in such circumstances
shall have the right to delegate the normal duties of the Treasurer under the preceding Clause
at her/his discretion to the Secretary and/or any other Officer of her/his choosing, and the
right to redistribute the duties of the President among various Officers of the JCR at her/his
discretion. If in an emergency situation the President is absolutely unavailable and
Presidential action is unavoidably necessitated by the circumstances, the Vice-President shall
have the right, wherever reasonably possible in consultation with the executive, to act for, and
with the full authority of the President. In the event of a Presidential absence of more than 10
days, or in an emergency situation, the Vice-President shall have the right to, and at the
instruction of the Executive shall, move into the President's room.

 CL. 4 Secretary
 The Secretary shall:.
    i. Prepare Agendas for JCR Meetings, posting these in Front Hall, on the website and via
       email.
   ii. Take minutes of all JCR Meetings, Committee Meetings and Exec Meetings, ensuring
       these are posted on the website within a week, and posting Minutes of JCR Meetings in
       Front Hall
 iii. Be responsible for notifying Officers of such JCR Meetings, Executive Meetings, and
       Committee Meetings which they are required by this constitution to attend.
  iv. Collate, produce, and circulate a JCR Termcard at the start of each term
   v. Maintain and update the JCR Policy Book, including an online version.
  vi. Maintain copies of this Constitution for distribution to members upon request (both paper
       copies in JCRs and an online version).
 vii. Produce a freshers‟ guide to the JCR at the beginning of Michaelmas Term.
viii. Place a copy of any motions authorising JCR expenditure, which have been passed in a
       JCR Meeting, in the Senior Treasurer‟s pigeonhole.


CL. 5 NUS & OUSU Officer
The NUS & OUSU Officer shall represent the JCR to OUSU and the NUS, and inform the
JCR of developments within the above, and in particular shall:
  i. Be responsible for publicising NUS services and events.
 ii. Initiating and co-ordinating, in consultation with the Executive and subject to JCR policy,
     College participation in intercollegiate and national campaigns.


                                                                                              16
 iii. Issue NUS cards to members on request, circulating application forms for the same to
      Freshers before or upon their arrival in College.
 iv. Attend OUSU Reps Committee
  v. Ensure that each Ordinary JCR Meeting is informed of major issues to be considered at
      the next Meeting of Council and of other major OUSU business.

  vi. Attend Council and vote on behalf of the JCR.
 vii. Post copies of the Agenda and Minutes of each Meeting of Council in Front Hall.
viii. Serve, subject to Article G below, as Returning Officer in all JCR Elections and
      Referendums and as College Returning Officer in all OUSU Elections and Referendums.
  ix. Attend NUS Conference, voting in accordance with JCR policy.

 CL. 6 Welfare Officers
 The Welfare Officers shall:
    i. Attend OUSU Health and Welfare Committee.
   ii. Attend the College House, Welfare and MCR Committee.
 iii. Convene and chair the „SomeJCRWelfare Committee‟ once a term.
  iv. Have joint responsibility for the fair and democratic administration of the Room Ballot
       liasing frequently with the Bursary.
   v. (a) Convene Housing Meetings for the benefit of those students planning to live out
       during the next academic year, one at the end of Michaelmas Term and one at the
       beginning of Hilary.
       (b) Circulate information about the Room Ballot with the Treasury‟s information on
       C.E.S. at the first of those meetings.
  vi. Provide information for those students living out during the following academic year in
       the form of a living out booklet and other fact sheets.
 vii. Have joint responsibility for promoting Housing and Welfare campaigns.
viii. Provide welfare services to JCR members including provision of condoms, personal
       attack alarms and pregnancy tests, and be available for general welfare enquiries during a
       Welfare Drop-In Hour once a week.
  ix. Have joint responsibility for organising welfare campaigns, e.g. commemorating World
       Aids Day.
   x. Make information on the JCR, its welfare services, and College life available to freshers
       and produce party bags at the start of Michaelmas Term.
  xi. Provide information on revision and exam stress to public exam takers, and produce party
       bags for those students.
 xii. Smile affably at regular to frequent intervals.

CL. 7 Women‟s Officer
The Women's Officer shall represent female JCR members collectively and advance the
specific interests of women in College, so as to ensure that they may participate as fully as
they wish in the life of the JCR, the College, and the University, without fear of offence,
intimidation or discrimination on the basis of their gender. The Women's Officer shall in
particular:
   i. Organise at least two Women‟s events per term.
  ii. Publicise College and University Women‟s events and the general role of the Women‟s
      Officer on the Women‟s email list.


                                                                                               17
 iii. Attend OUSU Women's Campaign, OUSU Promoting-Choice Committee and NUS
      Women's Conference.
  iv. Maintain the Women's Room and the Women's Noticeboard.
   v. Provide information, on the Women‟s email list and on the Noticeboard, and by any
      other appropriate means, of relevant services available to women.
  vi. Ensure the provision of confidential welfare services to female members, including
      condoms and pregnancy tests.
 vii. Implement subject to JCR Policy, OUSU and NUS women's campaigns.
viii. Serve as a member of the college equal opportunities network, attend meetings of the
      network if and when they are convened, and liaise with the Equal Opportunities Fellow
      on all matters affecting equal opportunities properly addressed through college action or
      policy.


 CL. 8 Equal Opportunities & Admissions Officer
 The Equal Opportunities & Admissions Officer shall promote fair access to, and equal
 opportunities within, both the College and the University, and in particular shall:
    i. Be responsible for school visits and open days in conjunction with the College Secretary
       and Tutor for Admissions, and where possible be available to individual applicants and
       potential applicants.
   ii. Represent the JCR at events organised by College to encourage school teachers to
       promote applications to the College.
 iii. Compile the Alternative Prospectus, and ensure the publication of an online version in
       conjunction with the IT Officer.
  iv. Organise the student support system during interviews.
   v. Organise the College parent scheme for freshers.
  vi. Assist the President in the co-ordination of Freshers' Week.
 vii. Be the College contact for all university wide admissions and equal opportunities
       schemes.
viii. Liase with the Welfare Officers, Women's Officer, Ethnic Minorities Officer, Disabilities
       Officer and LGB and International Students Reps. They shall represent these officers‟
       views to Exec, and work with them to campaign for Equal Opportunities issues.
  ix. Work in conjunction with OUSU Committees to raise awareness of Equal Opportunities
       issues and campaigns within the University.
   x. Attend Target Schools Committee.
  xi. Serve as a member of the college equal opportunities network, attend meetings of the
       network if and when they are convened, and liaise with the Equal Opportunities Fellow
       on all matters affecting equal opportunities properly addressed through college action or
       policy.


 CL. 9 JCR Chair
 The JCR Chair shall:
  i. Chair all JCR Meetings subject to this Constitution.
 ii. Issue Rulings of Interpretation subject to this Constitution.
iii. Be responsible for ensuring adequate publicity for all JCR Meetings.
iv. Provide food and drink at JCR Meetings.


                                                                                              18
 CL. 10 Academic Affairs Officer
 The Academic Affairs Officer shall:
    i. Facilitate, by means including Tutorial Feedback Surveys, identification of the academic
       concerns of the undergraduate community.
   ii. Communicate those concerns to College, in consultation with the President by means
       including the presentation of reports to Education Committee.
 iii. Provide advice to individual members on their particular academic concerns.
  iv. Advise JCR Meetings and the Committee on areas of particular concern within the field
       of Academic Affairs, and on appropriate responses to those concerns.
   v. Attend OUSU Academic Affairs Committee
  vi. Attend Library Committee and be generally responsible for liaison with the Librarians.
 vii. Publicise the services offered by the Academic Affairs Officer using methods including
       but not limited to posters and email.
viii. Produce an up-to-date poster or leaflet at the end of his/her term of office explaining
       where students can find support for academic problems, and briefly explaining the
       procedures for changing tutors, appealing against disciplinary action, requesting a change
       of course, making special provision for exams, and any other matters that the Academic
       Affairs Officer may feel are relevant and useful.
  ix. Hold publicised drop-in hours at least twice each term.

 CL. 11 Domestic Officer
 The Domestic Officer shall:
  i. Be responsible for matters relating to College accommodation, the bar, the gym, health
     and safety, College food, the JCR photocopier and televisions
 ii. Attend House, Welfare and MCR Committee, Bar Committee and Health & Safety
     Committee.
iii. Liase with the Bursary over College facilities.
iv. Be responsible for liaison with the Bursary and with the Chef and Catering Manager on
     matters concerning College food and its quality or lack thereof.
 v. Report to JCR Meetings on developments affecting the Bar.
vi. Liase with the Bar Manager on the management of the Bar and on other matters relevant
     to his/her duties.

CL. 12 Publicity Officers
The Publicity Officers shall be responsible for general JCR publicity and in particular shall
prepare and/or distribute, as requested by relevant Committee members, around College
posters for:
   i. JCR Meetings
  ii. Hustings
iii. Elections
 iv. Entz and Social Events
  v. Any other JCR-organised events
 vi. And shall further be responsible for the maintenance of JCR Noticeboards in Front Hall,
      posting notices on them as requested by other Officers and removing any outdated
      notices.
vii. The Publicity Officers shall share responsibility for the production and distribution of the
      Somerville Circle and the distribution of relevant JCR material.




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CL. 13 First year Officers (1 male, 1 female)
The First Year Officers shall together:
  i. Represent the general views and concerns of the First Year to the Committee and in JCR
     Meetings.
 ii. Organise the taking and distribution of the Freshers' Photograph.
iii. Meet regularly with the Welfare Officers in Michaelmas Term to discuss fresher Housing
     issues and to aid them in their Housing tasks.
iv. Aid the Charities‟ Officer with the organisation of Charities‟ Week in Hilary Term and
     help with the organisation of Arts Week.
 v. Aid other officers where necessary.
vi. Report to first years on JCR matters.

 CL. 14 LGB Officer/s
 The Lesbian, Bisexual and Gay (LGB) Officer shall represent the general views and concerns
 of lesbian, bisexual, and gay members to the Committee and in JCR Meetings, and in
 particular shall:
  i. Co-ordinate, in consultation with the Executive and subject to JCR Policy, LGB-related
     campaigns, and JCR involvement in such university campaigns organised by OUSU
     and/or other relevant bodies.
 ii. Give advice and support on sexuality-related matters to lesbian, bisexual, and gay
     members and to members who may be confused as to their sexuality.
iii. Organise a termly event and provide support during Freshers‟ Week.
iv. Serve as a member of the college equal opportunities network, attend meetings of the
     network if and when they are convened, and liaise with the Equal Opportunities Fellow on
     all matters affecting equal opportunities properly addressed through college action or
     policy.


CL. 15 Entertainments Officers
The Entertainments (Entz) Officers shall be responsible for organising regular social events
within College for all members and in particular shall:
   i. Organise Bops: Three in Michaelmas Term, two in Hilary term, and one in Trinity term.
  ii. Organise Sunday Socials every second Sunday during Term.
iii. In consultation with the Dean and committee, organise a Garden Party in Trinity Term, a
      Finalists‟ Party at the end of the year and Entz in Freshers‟ Week.
 iv.
  v. Liase, in consultation with the President, with the Dean on matters relating to their duties.
 vi. Give the secretary and publicity officers a list of events by the end of 0th Week.
vii. Ensure adequate publicity for Entz is provided.

CL. 16 Charities‟ Officer
The Charities‟ Officer shall:
   i. Administer payments from the Vera Brittan Fund in accordance with Article H below.
  ii. Provide information to members on the charities thus chosen and on other schemes
      which receive money via battels levies.
iii. Deal with requests for support from charities and external organisations received by the
      JCR.
 iv. Maintain the Charities‟ Noticeboard.




                                                                                                20
   v. Co-ordinate Charities‟ Week in Hilary Term, to include organising the selection of a
      charity to be supported and heading the events committee.
  vi. As the committee member responsible for RAG the Charities Officer shall also:
 vii. Organise RAG events within College.
viii. Promote University-wide RAG events in College.
  ix. Liase with other officers in encouraging participation in RAG and other charitable
      activities.

CL. 17 Sports Officer
The Sports Officer shall:
  i. Represent College sports clubs, other than the Boat Club, within the JCR.
 ii. Distribute money received from he JCR for allocation amongst the said clubs, excluding
     the Boat Club.
iii. Distribute sports awards in consultation with the JCR Treasurer.
iv. Liase with the Treasurer and the College Treasurer regarding the JCR's financial interest
     in the gym.
 v. Report to the Executive and Committee on matters relating to the Gym.


CL. 18 Arts Officer
The Arts Officer shall:
  i. Allocate JCR funds for Drama Cuppers and Somervillian-related artistic ventures.
 ii. Advise members on such opportunities in the University.
iii. Advertise such opportunities on Noticeboards in Front Hall and elsewhere in College.
iv. Organise an Arts Week in Hilary Term.
 v. Organise an arts-orientated event at least once per term.

CL. 19 Environment and Ethics Officer
The Environment and Ethics Officer shall:
  i. Co-ordinate a coherent strategy for recycling within College.
 ii. Liase with the Bursary on the adoption of environmentally-friendly practices by the
     College and deal with the College‟s ethical concerns.
iii. Provide information to members on environmental events and developments in Oxford.
     iv. Attend OUSU Environment Committee and Ethics Committee.
iv. Chair a College Environment and Ethics Committee.

 CL. 20 International Students‟ Officer
 The International Students' Officer shall:
  i. Represent the general concerns of international members at JCR Meetings and to the
     Committee.
 ii. Liase with the Welfare Officers in advancing the welfare interests of international students
     and the integration of international students in the life of the JCR and of the College as a
     whole.
iii. Attend OUSU International Students' Committee.

CL. 21 IT Officer
The IT Officer shall:
 i. i. Maintain and update the JCR website.



                                                                                               21
  ii. Liase with the College IT Systems Manager on all matters concerning the provision and
      use of computers and computing accessories to JCR members.
 iii. Be available to members to answer general computing queries.
 iv. Assist the Equal Opportunities & Admissions Officer in the preparation of the online
      edition of the Alternative Prospectus.
  v. Maintain a JCR Committee email list.

CL. 22 Simon McDougall Plant Representative
There shall be a Simon McDougall Plant Representative who shall be responsible for the care
of the Plant. S/he shall be a wise and knowledgeable member of the JCR, and shall advise the
committee and JCR as a whole.

 CL. 23 Ethnic Minorities Officer
 The Ethnic Minorities Officer shall:
    i. Represent the general views and concerns of ethnic minority students to the Committee
       and in JCR meetings.
   ii. Participate in the work of the Oxford Access Scheme.
 iii. Where possible, attend Somerville Open Days and be present during the interview period.
  iv. Organise an event during Freshers‟ Week and at least one other cultural event during the
       year.
   v. Convene meetings of Somerville Ethnic Minorities Union when needed, and at least once
       immediately prior to NUS Black Conference.
  vi. Regularly liase with the Equal Opportunities and Admissions Officer and the
       International Students‟ Officer on matters pertaining to ethnic minority students.
 vii. Attend OUSU Anti-Racism Committee.
viii. Serve as a member of the college equal opportunities network, attend meetings of the
       network if and when they are convened, and liaise with the Equal Opportunities Fellow
       on all matters affecting equal opportunities properly addressed through college action or
       policy.


 CL. 24 Disabilities Officer
 The Disabilities Officer shall:
    i. Represent the general views and concerns of students with disabilities to the Committee
       and in JCR Meetings.
   ii. Where possible, attend Somerville Open Days and be present during the interview period.
 iii. Organise or co-ordinate at least one substantial campaign around disabilities during the
       year.
  iv. Convene meetings of students when needed, and at least once immediately prior to NUS
       SWD Conference.
   v. Represent Somerville (if permitted) at NUS SWD conference.
  vi. Regularly liase with the Equal Opportunities and Admissions Officer, the NUS Officer
       and the OUSU Welfare Officer.
 vii. Attend OUSU Disability Action committee.
viii. Collate and provide information and resources for members with disabilities.
  ix. Serve as a member of the college equal opportunities network, attend meetings of the
       network if and when they are convened, and liaise with the Equal Opportunities Fellow
       on all matters affecting equal opportunities properly addressed through college action or
       policy.



                                                                                              22
CL. 25 Siren Editors (non-committee)
The Siren Editors shall:
 i. Produce one edition of The Siren each term, with the consent of the Treasurer.
ii. Produce the Freshers' Siren, which shall be sent to all Freshers during the Summer
    Vacation prior to their arrival.

CL. 26 Bogsheet Editor (non-committee)
The Bogsheet Editor shall:
  i. Compile The Bogsheet at least once a fortnight during termtime, which shall be a mix of
     news, JCR business and light-hearted banter.
 ii. Encourage people to contribute to The Bogsheet.
iii. S/he may assemble a small team but will be held accountable to the JCR.

CL. 27 Implementation and Oversight
It shall be the duty of the President on a day-to-day basis to ensure the fulfilment by each
Executive Officer and Committee Member his/her mandate as laid down above, except that
the JCR Chair shall be accountable only to JCR Meetings. The Executive collectively shall
have the right to clarify the duties laid down above by prescribing, additional duties,
including requirements to attend relevant OUSU Committees, which are broadly consistent
with the general spirit of the mandate of the Officer in question.

CL. 28 JCR Policy
JCR Officers must act in line with JCR Policy when in their official capacity.

CL. 29 Reporting Duties
(a) It shall be the duty of each Executive Officer to report to each Ordinary JCR Meeting on
    his/her activities.
(b) It shall be the duty of each Committee Member to report to each Committee Meeting on
    his/her activities, and to do likewise upon request to Executive Meetings and JCR
    Meetings.
(c) All Members shall have the right to ask any Officer questions relating to his/her duties at
    any JCR Meeting and/or Committee Meeting.
(d) Prior to the last Ordinary JCR Meeting of each term, the minutes of the General
    Committee meeting must be placed in Front Hall and circulated at the said JCR meeting.

CL. 30 Maintenance of Files
Each Executive Officer and each Committee Member shall be responsible for the
maintenance of all files relevant to the Office s/he holds and for ensuring the hand-over of
those files to her/his successor.

CL. 31 Meetings
No member may be excluded from any Meeting of the Committee.

CL. 32 Resignation
Any Committee Member may resign by notifying the Executive of that intention. If that
person holds an Office chosen by Direct Election, the RO shall give Notice of a By-Election
as soon as is possible in accordance with the Regulations laid down herein; otherwise, a


                                                                                             23
Notice shall be posted in Front Hall that an Election to that post will be held at the next
Ordinary JCR Meeting. In no circumstances shall the resigning member leave office until a
successor has been thus elected, unless s/he can find a temporary replacement, who shall be
ineligible to stand in the said Election.

CL. 33 Senior Treasurer
There shall be a Senior Treasurer appointed by the Governing Body who shall ex officio be an
Officer, but not a member, and who shall oversee the Treasurer‟s conduct of the financial
affairs of the JCR. The Senior Treasurer shall act as a signatory on the JCR Current Account
and JCR CES Account, to ensure the legality of all transactions conducted by the JCR
Treasurer, and shall have the power to veto JCR expenditure wherein it may be interpreted to
contravene UK or European law. The Senior Treasurer will provide advice to the JCR
Treasurer and report to Governing Body on request.




                                                                                          24
ARTICLE F:         Elections

CL. 1 Statutory Elections (Timing)
(a) Statutory Elections for the members of the Executive shall be held in each term as
    follows:
    MT: Thursday 6th Week- Treasurer, Women's Officer, Academic Affairs Officer;
    HT: Thursday 6th Week- Secretary, NUS & OUSU Officer;
    TT: Thursday 5th Week- President, Female Welfare Officer, Male Welfare officer, Equal
          Opportunities & Admissions Officer.
(b) Statutory elections for certain members of the Committee shall be held concurrently in
    each term as follows:
    MT: Ethnic Minorities Officer;
    HT: Domestic Officer, 2 Siren editors; Environment and Ethics Officer; Disabilities
          Officer;
    TT: LGB Officer, Entz Team, International Students‟ Officer,.

See also Appendix 2

CL. 2 Secret Ballot, Alternative Vote.
(a) Each Statutory Election, and by-election for the same Offices, shall be conducted by a
    single separate secret ballot under the Alternative Vote (AV), including Elections of more
    than one person to the same post in which individuals shall stand in groups.
(b) i. In the event of a draw, the winner shall be s/he who obtained the most votes in the
    previous round.
    ii. If the above clause still yields a draw, then a coin shall be tossed, by the R.O. in the
    presence of the President and all tied candidates.

CL. 3 JCR Chair and remaining elections
(a) Elections to other Offices of the JCR, excluding that of the JCR Chair shall be held in
    Ordinary JCR Meetings as follows:
    MT (Second ordinary Meeting): Male 1st Year Officer, Female 1st Year Officer, Plant
          Representative, both Publicity Officers;
    HT (Second ordinary Meeting): IT Officer;
    TT (First Ordinary Meeting) Bogsheet Editor
    TT (Last ordinary Meeting): Charities‟ Officer, Arts Officer, , , Sports Officer;
(b) The JCR Chair shall be elected by the last Ordinary JCR Meeting of each second term.

CL. 4 Elections in Meetings
Each Election in a JCR Meeting shall take place by the First-Past-the-Post system, except that
in the event that no candidate receives an outright majority of the votes cast; the candidate
with the fewest votes shall be excluded and a repoll taken, the process being repeated until
one candidate is elected by an outright majority.

CL. 5 Franchise
(a) In each election all members shall be entitled to vote, subject the regulations laid down
     herein, except in elections for the following positions:
  i. Women‟s Officer
 ii. LGB Officer.


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iii. Ethnic Minorities Officer
iv. Disabilities Officer
 v. International Students‟ Officer

In the above cases, Women‟s Officer shall only be voted for by Women. For the LGB
Officer., Ethnic Minorities Officer, Disabilities Officer and International Students‟ Officer a
“conscience clause” shall be included on the ballot paper, whereby those sections of the ballot
paper shall be sectioned off, and the following text shall be included:

“Only vote for these positions if you self-define as a member of one of the following groups:”

The scrutineers at the ballot box should moreover explain this to all voters.

(b) In each Election, all members shall be entitled, subject to the regulations laid down
    herein, to stand for election, except that only male members shall be entitled to stand for
    any Office the title of which includes the word “Male”, and only female members shall be
    entitled to stand for Women‟s Officer or for any Office the title of which includes the
    word “Female”. For the positions of LGB Officer, Ethnic Minorities Officer, Disabilities
    Officer and International Students Officer, only people who self-define as a member such
    groups shall be eligible to stand.

CL. 6 Terms of Office
Officers elected in Statutory Elections shall take office at the end of the term of their election
and shall serve for one academic year with the exception of the officer for Equal
Opportunities and Admissions, who shall take office in the first week of the Michaelmas
Term following their election and serve for one academic year.
Officers elected in JCR meetings shall take office immediately and shall serve for one
academic year, except that the JCR Chair shall take office at the end of the term of her/his
election and shall serve for two academic terms.

CL. 7 RON Option
In all Elections there shall be an option to Re-Open Nominations (RON).




                                                                                                 26
ARTICLE G: Regulations for Elec tions

CL. 1 Returning Officer, Implementation & Oversight
(a) Except as provided herein, the NUS & OUSU Officer shall serve as Returning Officer in
    all Elections, and similarly as College Returning Officer in all OUSU Direct Elections,
    Referendums, and Indicative Polls in which the JCR has a ballot box.
(b) It shall be the responsibility of the NUS & OUSU Officer as Returning Officer (RO) to
    oversee the arrangements for all Elections and to implement the provisions of these
    Regulations.
(c) There shall be an Election Tribunal as laid down herein to ensure that the provisions of
    these Regulations and of Article D above are properly implemented in College.
(d) In the event that JCR and OUSU Elections coincide, the Returning Officer should appoint
    a Deputy Returning Officer, under the same criteria as that set out under 17 for scrutineers
    and 30 for that of suitability of RO. S/he shall be responsible for the scrutineering of the
    JCR Elections on the day.
(e) Ultimate responsibility for the JCR elections shall still remain with the RO.

CL. 2 Definitions: Categories of Elections
Within these Regulations:
(a) The term Election shall be construed as extending to all manner of Elections taking place
    under this Constitution;
(b) The term Direct Election as extending to all Elections by Secret Ballot excluding such
    Elections as are specified to take place in JCR Meetings:
(c) The term Statutory Elections referring to those Direct Elections required by D1 above.

CL. 3 Notice
(a) The RO shall give Notice of each Direct Election by emailing a notice specifying the
    offices to be elected to and a summary of the duties of those offices, as well as publicising
    the election using posters around College.
(b) The summary shall be based on the duties laid down in this constitution.
(c) This must be done by Sunday of 5th Week in the case of Statutory Elections, or Sunday
    of 4th Week in Trinity.

CL. 4 Nomination Period
(a) Nominations shall open on Sunday of 5th Week in the case of Statutory Elections or
    Sunday of 4th Week in the case of Statutory Elections in Trinity.
(b) They shall close on Sunday of 6th Week in the case of Statutory Elections or Sunday of
    5th Week in the case of Statutory Elections in Trinity.

CL. 5 Nominations
(a) Any JCR member may nominate themselves as a candidate in any Election, subject to
    D1(d) and E above
(b) To nominate himself or herself, the candidate must place a signed statement in the RO‟s
    pigeonhole or send an email from a university account, between the Opening and the
    Closing of Nominations. This should be the name of the member and the post for which
    they wish to stand and indicating their agreement for records to be kept on them in
    compliance with the Data Protection Act.




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CL. 6 Slates and Joint Nominations
(a) No joint nomination may be submitted for any one post.
(b) No member may stand concurrently for more than one post
(c) Members may not stand together for separate posts; except that:
    i. in the case of the Election of more than one person to the same office (e.g. Entz)
         members may nominate together as a slate.
    ii. It must be the same number as the number of persons to be elected to that post.
    iii. the members in question must openly state their joint candidacy.
    iv. For the purposes of these Regulations, that joint candidacy shall be deemed a single
         candidate, and the candidates shall be deemed responsible collectively as a slate.

CL. 7 Close of Nominations: List of candidates
(a) At the Close of Nominations, the RO shall compile a list of candidates showing, for each
    office, the candidates in alphabetic order of surname.
(b) Before noon on the day following the Close of Nominations, the list shall be emailed to
    the JCR and the College Secretary and copied for distribution at hustings and at any JCR
    meeting taking place before the Opening of Polls.
(c) Candidates shall appear on the ballot paper in the reverse of that order.

CL. 8 Manifestos and Posters
(a) By the Close of Nominations, each candidate shall be required to submit to the RO copies
    of a Manifesto, which shall include:
        i. A photograph of the candidate
        ii. No reference to any other candidate, except in the case of joint candidacies.
        iii. No Manifesto for the Office of President shall exceed two sides of A4 or one side
             of A3.
        iv. No other Manifesto shall exceed one side of A4.
(b) The RO, having checked each Manifesto to ensure its compliance with these Regulations,
    and having taken measures as laid down herein regarding non-compliance, shall make at
    least one copy of each Manifesto which s/he shall then retain for safekeeping, and post
    each Manifesto in Front Hall, West and Vaughan JCRs by noon on the 3rd day before
    polling, being the Monday of 6th Week in the case of Statutory Elections.
(c) The RO shall use the copies taken to replace any Manifesto which may be damaged,
    defaced, or removed contrary to these Regulations at any time before the Close of Poll.
(d) The RO shall check that Manifestos are correctly posted at the Opening of Poll; it shall be
    the responsibility of Scrutineers to ensure that no Manifesto in Front Hall is damaged,
    defaced, or removed.
(e) (e) Each candidate for an Executive post may produce one poster of size A4 This poster
    must be submitted to the RO before the Close of Nominations.
(f) The RO has the discretion to reject any poster s/he deems to be in breach of the Electoral
    Regulations.
(g) Once Nominations have closed, the RO shall make copies of all posters received and
    display them in College Front Hall, Vaughan and West JCR.
(h) Posters of candidates for the same position shall be displayed together.

CL. 9 Notice of Hustings
(a) (a)The RO shall ensure the posting of notices advertising Hustings via email, in Front
    Hall and in at least 3 other public areas of College




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(b) Hustings shall take place at a JCR Meeting on the Monday before that on which the
    Election is to take place

CL.10 Chair of Hustings
The RO or her/his nominee shall chair Hustings; in the absence of such a person, the
President shall take the Chair.


CL. 10 Attendance at Hustings
(a) All candidates shall be required, except where they have satisfied the RO, the President or
    either Welfare Officer of their inability to fulfil the requirements of this Clause, to attend
    those Hustings.
(b) Offices shall be husted for in ascending order of seniority. The order of Hustings for posts
    of equal seniority will be determined by the RO.
(c) In the Hustings for the position of Women‟s Officer, at the request of any member, all
    men may be excluded from the room for the duration of the Hustings for that position.

CL. 11 Order of Hustings
(a) Candidates shall hust in the reverse of the order on which they have been drawn to appear
    on the Ballot Paper.
(b) In selecting the order in which candidates shall answer the questions put to them, the
    Chair shall rotate through the same order, on each question starting with the candidate
    listed after the candidate who was the first to answer the previous question..
(c) No Voting shall take place at Hustings.

CL. 12 Hustings Speeches
(a) In each Husting, candidates shall speak for no more than 3 minutes, except that
    candidates for the post of President shall speak for not more than 5 minutes.
(b) The Chair shall signal to each candidate when s/he is running out of time.

CL. 13 Questioning
(a) After candidates for an office have husted, members present shall be entitled to ask
    questions of the candidates.
(b) Candidates may not ask questions of other candidates for the same post.
(c) All questions must be directed at all the candidates for that post and must be phrased to be
    equally answerable by all candidates.
(d) The Chair shall disallow any question which s/he considers to be unfairly directed at a
    specific candidate or specific candidates.
(e) Candidate‟s answers to questions must not exceed two minutes.
(f) Anonymous questions may be asked, if placed in the RO‟s pigeonhole 24 hours before
    Hustings.




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CL. 14 Minutes of Hustings
(a) The Secretary shall take full minutes of Hustings, including all speeches, questions, and
    answers, excluding such questions as may be disallowed by the Chair and any remarks
    contrary to any Electoral Offence listed under Clause 22 below.
(b) The Chair, Secretary, and all Candidates shall then sign the Minutes.
(c) A copy of the Minutes shall be made available by the Ballot Box between the Opening of
    Poll and the Close of Poll.
(d) If the Secretary cannot take and/or publish minutes, responsibility shall fall to the Vice-
    President, unless they are a candidate, in which case discretion shall fall to the RO.

CL. 15 Polling, Scrutineering
(a) All voting must be in person.
(b) Polling shall take place between 8.30am and 8.30pm in Front Hall.
(c) It shall be supervised by Scrutineers appointed by the RO.
(d) JCR Officers shall be required to be Scrutineers.
(e) Ordinarily no other person shall serve as a Scrutineer.
(f) In exceptional circumstances the RO may appoint former JCR Officers to scrutineer.
(g) In no case shall any person who is not a member serve as a Scrutineer.
(h) The Scrutineer shall ensure that each member wishing to vote:
    i. Signs the Voters‟ List before being issued a ballot paper
    ii. Displays officially recognised photographic identification before they are so issued
         with a ballot paper.
    iii. Each member of the Committee shall without exception be expected to serve as a
         Scrutineer for one hour each term if requested to do so by the RO.

CL. 16 Counting
(a) Counting shall commence as soon as reasonably possible after the close of poll under the
    supervision of the RO in West JCR.
(b) The RO shall appoint Counters at her/his discretion.
(c) The President shall be entitled to attend and to serve as a Counter, except where s/he is a
    candidate.
(d) JCR Officers, excluding any such persons who are candidates, shall be required, if
    appointed by the RO, to serve as Counters.
(e) The number of validly cast ballot papers shall be compared against the number of
    signatures on the voters list; and the RO shall declare the box invalid where the number of
    ballot papers exceeds the number of signatures by 4 or by 7%, whichever is the larger.


CL. 17 Admission to Count
(a) (a) Only the Counters and the candidates may be admitted to the count.
(b) For each candidate not present, one representative of that candidate's written nomination
    may attend.
(c) No candidate or representative may count, nor may they touch any ballot paper.
(d) The RO may, with the consent of the Executive, exclude candidates and representatives.
(e) S/he shall do so only if s/he is able to ensure that, for the duration of that exclusion, a
    Fellow of the College approved by the Executive is present.




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CL. 18 Declaration of Result
(a) Following the conclusion of all concurrent Counts, the RO shall post in Front Hall a
    Declaration of the Result of each Election specifying the number of Votes for each
    candidate at each stage of the Count and the name of the candidate elected.
(b) The Declaration shall be signed by the RO and at least one other counter/officer.

CL. 19 Absence of Nominations
(a) If at the Close of Nominations no candidate is nominated in a Statutory Election or by-
    election, the RO shall re-open Nominations in that Election the following day.
    Nominations will remain open until midnight on the 6th day following (Sunday 7th Week
    in the case of Statutory Elections or Sunday of 6th Week in the case of Statutory Elections
    in Trinity).
(b) If a candidate is, or candidates are, thus nominated, the Electoral Process shall then
    continue as prescribed above.
(c) If no candidate is thus nominated, the Executive shall co-opt, subject to Ratification in the
    next Ordinary JCR Meeting, a member of its choosing to be deemed elected to serve in
    that Office.

CL. 20 Election of RON
(a) For the purposes of Counting, the option to Re-Open Nominations shall be treated as a
    candidate. In the event that RON is thus elected, the Returning Officer shall, Re-Open
    Nominations on the Sunday following the initial election, the said Nominations remaining
    open until the 7th day following (Sunday 8th Week in the case of Statutory Elections or
    Sunday of 7th Week in the case of Statutory Elections in Trinity).
(b) If a candidate is, or candidates are, thus nominated, the Electoral Process shall then
    continue as prescribed above.
(c) If no candidate is thus nominated, the Executive shall co-opt, subject to Ratification in the
    next Ordinary JCR Meeting, a member of its choosing to be deemed elected to serve in
    that Office.
(d) Notwithstanding the above, the RO may at his/her discretion rule, that if no one who was
    not a candidate in the first election stands in the second election Hustings shall be
    dispensed with.
(e) Any such decision shall be posted with the List of Candidates in Front Hall.
(f) If a petition to the contrary signed by 20 members is by midnight the same day placed in
    the RO's lodge pigeonhole and posted in Front Hall it shall be overturned.

CL. 21 Electoral Offences
It shall be an Electoral Offence to:
i. Bribe, threaten, intimidate, or harass the RO, Scrutineer(s), any member of the Tribunal,
      any person holding Office under the JCR, any voter, or any other person in connection
      with any Election;
ii. Tamper with any Ballot Box, disrupt Polling, interfere with the proper conduct of
      Hustings, disturb the proper conduct of any Count or otherwise obstruct the proper
      procedural conduct of any Electoral Process;
iii. Issue any printed or written canvassing other than specified in 8 above, or otherwise
      attempt to influence the outcome of any Election by means of printed, written, broadcast,
      or electronically disseminated material;
iv. Misuse any position held under the JCR, under OUSU, under any other JCR/SU or under
      any other body in order to inhibit free and fair campaigning;


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v.    Remove, deface, or obscure any Notice issued under these Regulations or any Manifesto
      displayed in accordance with these Regulations;
vi. Disseminate in any form (including but not restricted to printed, written, oral, or
      electronic form) any false, deliberately misleading, defamatory, malicious, slanderous,
      or illegal statements and/or material in relation to any Electoral Process or any candidate
      in any Election;
vii. Claim the support or endorsement for any candidate of the JCR or any body within the
      JCR;
viii. Lie or mislead in Hustings.
ix. Run any form of slate, overt or covert, except as provided herein regarding joint
      candidacies in plural elections;
x. Attempt, being an Officer of the JCR, to influence any Election;
xi. Attempt, being the RO, the President, a member of a Tribunal, or on duty as a
      Scrutineer, to influence the outcome of any Election;
xii. Lie to, or submit false information to, the RO or Tribunal;
xiii. Deliberately or knowingly mislead or misdirect the RO or Tribunal by either action or
      omission;
xiv. Obstruct the RO, any Scrutineer, or member of Tribunal from going about their duties;
xv. Falsely and with the intention to deceive, purport to campaign on behalf of a candidate
      in such a manner as in fact to weaken the electoral prospects of that candidate;
xvi. Impersonate the RO, a Scrutineer, any Officer of the JCR, or member of Tribunal;
xvii. Impersonate any other person for the purposes of voting;
xviii. Vote more than once in any Election;
xix. Impede any person from voting freely and secretly;
xx. Induce or incite any person to the commission of any of the foregoing Electoral
      Offences;
xxi. Attempt the commission of any of the foregoing Electoral Offences.

CL. 22 Composition of Tribunal
(a) There shall be an Election Tribunal which shall be convened and chaired by the JCR
    Chair and which shall have as its members the JCR Chair and six current or former
    officers of the JCR or MCR to be chosen by the Executive.
(b) The JCR Chair shall attend all Meetings of the Executive at which members are chosen
    and may deem any person ineligible to serve on Tribunal by reason of his/her having a
    vested interest in the matter.
(c) The Executive may deem the JCR Chair to be in a similar position, in which case it shall
    select an alternative person to convene and chair the Tribunal.
(d) Any person implicated, or suggested to be implicated, by reason of being mentioned in a
    complaint under these Regulations or otherwise at the determination of the JCR Chair or
    the Executive in any alleged malpractice or maladministration shall automatically be
    ineligible to serve on Tribunal.
(e) The JCR Chair shall notify the Principal about the Tribunal and ask if s/he wishes to send
    a nominee to be present.

CL. 23 Meetings of Tribunal
(a) Tribunal shall meet always in closed session and no other person shall be admitted except
    for the RO, the OUSU RO, a nominee of the Principal if any, and such persons as may be
    called by the Tribunal to give evidence.
(b) Any person against whom an allegation has been made shall be notified immediately and
    shall be entitled to send a representative, who may attend whilst evidence against the said


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    person is given, but the person in question shall not be entitled to nominate themselves as
    their own representative.
(c) The representative shall have no voting rights nor shall s/he have speaking rights other
    than at the Tribunal‟s discretion.

CL. 24 Powers of Tribunal
The Tribunal shall have the right to:
i. Summon any JCR Member to give evidence;
ii. Deem any Officer of the JCR failing when able to comply with i above to have resigned;
iii. Disqualify any person found to have committed an Electoral Offence from the Election
     in question;
iv. Disqualify any person found to have committed an Electoral Offence from standing in
     any future elections;
v. Disqualify any person found responsible for maladministration from serving as RO or as
     a member of Tribunal at any time in the future, and to appoint a new RO if the
     incumbent is thus disqualified;
vi. Order any specified part or parts of the Electoral Process to be re-conducted, in the case
     of a re-poll being entitled to restrict the re-poll to certain of the original candidates, and
     being equally entitled to re-initiate the entire Electoral Process including the
     Nominations process, but not being entitled to remove the option to Re-Open
     Nominations in any re-poll;
vii. Propose Motions of Censure and/or of No Confidence against any Officer(s) of the JCR
     found responsible for, or party to, by action or omission, any malpractice or
     maladministration.

CL. 25 Binding Authority of Tribunal
The Tribunal‟s exercise of any of its powers shall be binding. Tribunal shall determine the
date of any re-poll but shall give at least 7 days notice. In the event that Tribunal re-opens
Nominations, the Electoral Process shall follow the same timetable as laid down in 21 above
for the election of RON.

CL. 26 Initiation of Tribunal
Any candidate shall have the right to initiate the Tribunal process described above by
submitting to the RO within 48 hours of the Close of Poll a complaint specifying the
malpractice or maladministration which they believe to have taken place and which they
believe to have affected the outcome of the Election in which s/he was a candidate. The RO,
the President, the Executive collectively, and any 10 members, shall have the same right
subject to the same conditions.

CL. 27 Cause of Tribunal Process
Once the Tribunal process is thus initiated, the RO shall immediately inform the JCR Chair
(or such person as the Executive may appoint in his/her place to convene and chair Tribunal),
who shall within 48 hours of initiation convene Tribunal. Tribunal shall rule unanimously
within 24 hours of its first Meeting, or, if it is unable to do so, by majority within the
subsequent 24 hours. In either case it shall inform the President of its Ruling and the
President shall then post that Ruling in Front Hall and circulate copies to the RO, all
candidates, and all persons named in the original allegation, including its signatories.




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CL. 28 Alternative Returning Officer
(a) If the NUS & OUSU Officer is unable properly to serve as RO by reason of :
    i. i. His/her being, or his/her intention to be, a candidate for election;
    ii. The Election in question, or one of the elections in question is a by-election caused by
         his/her resignation;
    iii. If s/he has been found by a Tribunal to have been guilty of malpractice, or serious
    iv. maladministration in the course of an Electoral Process;
    v. A vote at a JCR Meeting that s/he should not serve as RO;
    vi. A request by him/her, accepted by the Executive, not to serve as RO due to pressing
         commitments such as University Examinations;
    vii. The Executive shall nominate a member, normally of their own number or a member
         of the Committee, to serve as RO.
(b) If a member other than a member of the Executive or of the Committee is thus nominated,
    his/her nomination shall require ratification in a JCR Meeting. Any such person shall ex
    officio be deemed an Executive Officer for the duration of the Electoral Process for which
    s/he is nominated to serve as RO.

CL. 29 Alternative Officers
In the event that a duty ascribed in these Regulations to a specified Officer of the JCR other
than the RO cannot properly be performed by that Officer by reason of their being a candidate
for election, including but not restricted to the Chairing or Minuting of Hustings, a substitute,
who shall ordinarily but need not necessarily be an Officer of the JCR, shall be elected by a
Meeting of the Executive from which all candidates shall be excluded.

CL. 30 Executive Arbitration of Hustings‟ Minutes
In the event that any candidate refuses to sign the Minutes of Hustings by reason of her/his
contention that those Minutes are inaccurate, and the Secretary refuses to amend the said
Minutes accordingly, or another candidate refuses to sign the Minutes for the same reason if
the Secretary does thus amend the Minutes, the candidate initially refusing to sign shall
specify the particular alleged inaccuracy to the RO, who shall then convene a Meeting of the
Executive which shall arbitrate the matter. Thereafter the candidate shall either sign the
Minutes, withdraw her/his candidacy, or call for Election Tribunal as laid down herein.

CL. 31 Executive Candidates
Where the Executive is required to meet and act under any of the three preceding Clauses,
that Meeting shall exclude all candidates, and all persons intending to stand as candidates, the
Quorum requirement being reduced by one for every member of the Executive unable to
participate by reason of their exclusion under this Clause.

CL. 32 Referendums and Indicative Polls: Notice
In the event that a Referendum or Indicative Poll is required under Article E above, the
Returning Officer shall by midnight the following day post a Notice in Front Hall specifying
the matter to be voted upon, and the day on which voting shall take place, to be the day one
week after the JCR Meeting at which the matter was considered, and to be set by the
Returning Officer in consultation with the President and, where reasonably possible, the
Executive.




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CL. 33 Referendums and Indicative Polls: Manifestos and Hustings
The Returning Officer shall, in consultation with the President, the proposers of the original
Motion, and the proposers of the Procedural Motion or submitters of the Petition to require a
Referendum or Indicative Poll, as the case may be, designate one person to produce a
Manifesto in favour of the matter and one person to produce a Manifesto in opposition. The
Manifestos shall be submitted to the Returning Officer not later than midnight on the day two
days before the Referendum or Indicative Poll, as the case may be, and displayed by the
Returning Officer in Front Hall by noon the following day, and continuously by the Ballot
Box during polling. The same two persons shall be required to attend and speak at Hustings
to be organised in the afternoon or evening of the day preceding the day of the Referendum or
Indicative Poll, as the case may be.

CL. 34 Questions: Miscellaneous Procedures
The questions in each Referendum and in each Indicative Poll shall be of a concise and
impartial nature and shall be laid down by the Returning Officer in consultation with the
President and, where possible, the Executive, and published in the Returning Officer‟s Notice
under 33 above. The Options on each Ballot Paper shall be “Yes” and “No” agreeing and
disagreeing respectively with the proposition under consideration, and shall be listed in that
order on each Ballot Paper. The full text of the Motion or Amendment under consideration
shall be displayed in the Returning Officer‟s Notice under 33 above and by the Manifestos.
Copies of the same shall be available from the Scrutineer upon request throughout polling.
The full Minutes of the discussion of the matter at the JCR Meeting shall be similarly
displayed and made available.

CL. 35 Further procedures
In all matters not specified in the preceding two Clauses, the procedure to be followed in all
Referendums and Indicative Polls shall be that for Direct Elections. Specifically, the
definitions of Electoral Offences and the procedures of the Tribunal Process shall apply to all
Referendums and Indicative Polls.

CL. 36 Election of the JCR Chair
The Election of the JCR Chair shall be conducted in all respects as for any other Election to
take place in a JCR Meeting, except that the provisions for the giving of Notice by the
Returning Officer shall be conducted as for Direct Elections.




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ARTICLE H: Miscellaneous Procedures

CL. 1 Interim Power: Restrictions
The Interim Power of the Executive under Article B above shall be restricted as follows:
i. No new Policy shall be initiated nor any expenditure made which is not necessitated by
     previous resolutions of the JCR nor in line with the normal routine operation of the JCR,
     except where imperative to ensure the compliance of the JCR with legal requirements
     and/or the avoidance of legal action against the JCR;
ii. The Interim Power may be exercised only by two-thirds vote of the Executive, any such
     decision being immediately posted by the Secretary in Front Hall. Except where
     unanimously considered a matter of' urgency, action shall not be taken until 72 hours
     have elapsed from the said posting;
iii. No decision shall be implemented in the event that a petition of 20 members against the
     said decision is received by the President, in which case an Emergency JCR Meeting
     shall be convened in the normal manner to resolve the issue, the objection lapsing if the
     said Meeting is inquorate;
iv. The Interim Power shall not be exercised for more than four weeks in succession, unless
     by unanimous resolution of the Executive a Referendum is held, in which Referendum a
     two-thirds vote in favour of the continued exercise of the Interim Power is received.

CL. 2 Budgetary Arrangements
(a) The financial year of the JCR shall be the Calendar Year.
(b) The Treasurer shall prepare a Budget of all ordinary income and expenditure for the
    forthcoming Financial Year which s/he shall submit for approval to the Executive, and
    thereafter to the last JCR Meeting of Michaelmas Term.
(c) The Treasurer shall prepare an amended Budget of all ordinary income and expenditure
    for the ongoing Financial Year which s/he shall submit for approval to the Executive, and
    thereafter to the last JCR Meeting of Trinity Term.
(d) In the event that the Treasurer and Executive cannot reach agreement under either of the
    two preceding Clauses, the Treasurer's draft of the Budget shall be proposed to the said
    JCR Meeting, and with it an Amendment to that Motion to alter that Budget in the manner
    desired by the majority of the Executive.


CL. 3 Notices of Affiliation
The Treasurer shall present Notices of Affiliation in accordance with her/his mandate under
Article E above, giving details of all organisations to which the JCR is affiliated at the time in
question and of all payments made to such organisations in the course of the preceding twelve
months, specifying in the case of each payment whether it was a subscription payment
necessary for affiliation or a voluntary contribution.

CL. 4 Right of Complaint
Any member feeling dissatisfied in his/her dealings with the JCR, or any student member of
the College having opted out and feeling themselves to have been unfairly disadvantaged by
the JCR as a result thereof, shall have the right to initiate a Complaints Process by submitting
to the President a letter of complaint detailing their specific grievance(s) and requesting the
initiations of the Complaints Process.




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CL. 5 Complaints Committee: Conventions
Upon the receipt of such a complaint the JCR Chair shall convene a Complaints Committee,
which shall be composed in the same manner as laid down herein for the composition of an
Election Tribunal, except that no member of the Executive may be a member of the
Complaints Committee. The Complaints Committee shall meet within 48 hours of the Chair's
being informed of the complaint.

CL. 6 Complaints Committee: Functioning and Powers
The Complaints Committee shall function in the same manner as laid down herein regarding
the functioning of the Election Tribunal, and shall issue its Ruling accordingly, but its powers
shall be restricted to the proposing of such measures as it may deem necessary to secure
effective redress, in the event that it accepts the Complaint in question.

CL. 7 Right of Appeal; Appeals Committee
The said measures, if any, shall be implemented unless, within 72 hours of the issuing of the
ruling of the Complaints Committee, either the original complainant or the Executive by
majority resolution indicate in writing to the President their refusal to accept the measures
proposed, in which case the President shall notify the Principal and the Dean, who shall then
initiate the process laid down for appeals against College disciplinary action, convening an
Appeals Committee, constituted in the same way as the college's Disciplinary Committee,
except that the Principal should not chair it, with the proviso that the Appeals Committee thus
convened shall include undergraduates, the complainant and all persons holding office under
the JCR being ineligible to serve on the said Complaints Committee.

CL. 8 Further Appeal; Independent Adjudication
The same right of appeal shall exist against the measures proposed by the Appeals
Committee; and, in the event that the said right is invoked either by the complainant or by the
Executive, the President shall notify the Principal, who shall inform the Governing Body. The
Governing Body shall then, in consultation with the President, appoint an independent person
of its own choosing, except that for that item of business, those Fellows who had sat on the
Appeals Committee would withdraw while GB appoints the independent adjudicator, who
shall issue a Ruling as soon as s/he considers reasonably possible proposing measures where
and as s/he deems appropriate to secure effective redress, against which measures there shall
be no right of appeal other than in a Court of Law.

CL. 9 Collective Complaints
Where a complaint is submitted by more than one person, “complainant" shall be taken as
meaning those persons collectively, and the complainant's right of appeal may be exercised
only by majority vote of those persons. All Rulings under the above Clauses shall be made in
public and posted in Front Hall by the President.

CL. 10 Anonymity
No complaint may be submitted anonymously or confidentially. The right to give evidence in
confidence at any stage shall be granted or withheld at the discretion of the body or person to
which or to whom that evidence is to be given.




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CL. 11 Oversight
The President, Principal, and Dean shall have the right to attend all Meetings under the above
Clauses of the Complaints Committee and of the Appeals Committee, except where expressly
excluded by the body in question.

CL. 12 Ratification of Constitutional Amendments
The President shall present each Amendment to this Constitution to the next Meeting of the
Governing Body for Ratification, and each such Amendment shall take effect immediately
upon the receipt of such Ratification. Once such Ratification is obtained, the President shall
post a Notice to that effect in Front Hall and inform the JCR Chair and Secretary in writing.
The Treasurer shall post a similar Notice in Front Hall once such Ratification is obtained for
each Budget and Amended Budget.

CL. 13 Quinquennial review
In Hilary Term 2008 a Constitutional Review Committee shall be convene which shall
consist of the President as Chair, up to five persons nominated by the Governing Body, and
up to five persons nominated by the Executive. The Committee shall review the text of the
Constitution and the Constitutional arrangements of the JCR in general, and shall present its
Report to the Governing Body, which shall then make to the JCR such recommendations as it
may see fit. The Executive shall then propose to a JCR Meeting within the same and/or the
subsequent academic Term measures to be taken to implement the said recommendations.

CL. 14 Electoral Review
Where the Governing Body is concerned that the Electoral Procedures of the JCR may be
being improperly conducted, an Electoral Review Committee, composed in the same manner
as the Constitutional Review Committee, shall be convened. The Committee shall review the
Electoral arrangements of the JCR in general, and such elections as it may see fit, and shall
present its Report to the Governing Body. Thereafter the same procedures as laid down above
for the Report of the Constitutional Review Committee shall apply.

CL. 15 Affiliation Ballots
The JCR will hold an affiliation ballot for all the external organisations to which it is
affiliated once a year in the Trinity Statutory Elections. Notice of the affiliation ballot shall be
given in the previous JCR Meeting (Wednesday 5th week). On the ballot paper, under the
heading „Continue Affiliation?‟, there shall be the name of each organisation, followed by a
choice of „Yes‟ or „No‟. A simple majority in either case is required. In the event that such a
Ballot requires the disaffiliation of the JCR from a body to which its affiliation is required by
a provision of this Constitution, that provision shall be suspended for the duration of the said
period, coming into effect at the end of the same, where these organisations shall be
automatically re-entered into the following year‟s ballot.

CL. 16 OUSU Ballot Boxes
The JCR shall request a Ballot Box in the OUSU Statutory Annual Elections and, except at
the discretion of the Executive subject to Ratification in a JCR Meeting, in all other OUSU
Direct Elections, Referenda, and Indicative Polls in which JCR members are eligible to vote
and in which the JCR is entitled on request to a Ballot Box.




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CL. 17 Entitlement to vacation residence
The President, Treasurer, and Secretary shall each be entitled to one week per term full-board
Vacation Residence to carry out their duties at the expense of the JCR.

CL. 18 Temporary Bodies
The JCR Meeting may create temporary Committees, and the Executive temporary Working
Parties, which in either case shall have a specified function and shall report within no more
than one year to the Executive and a JCR Meeting on their work, and which shall cease to
exist no more than one academic year after their creation unless either extended for a further
year by a JCR Meeting or given permanent existence by virtue of incorporation within this
Constitution.

CL. 19 Petty Cash
The Treasurer shall obtain the approval of the Executive for any Petty Cash arrangements.

CL. 20 Honorary Membership
The JCR Meeting may by simple majority elect any person to Honorary Membership of the
JCR. No such person shall, by reason of such membership, be construed as being within the
meaning of the term “member” or “membership” within this Constitution except where
expressly stated to the contrary. Honorary Members shall have the same Speaking Rights as
full members at all JCR Meetings. Any Honorary Member may resign from that membership
by sending to the President a letter to that effect.

CL. 21 Terms of Office: NUS & OUSU
The contrary provision of Article D above notwithstanding, any person elected to serve as
NUS & OUSU Officer in the Statutory Elections to that Office shall assume that Office on
the day following the last day of NUS Annual Conference.

CL. 22 Requests for Funding
Requests for funding, other than that incurred by the JCR in the normal course of its
operation and/or that incurred by Officers in the normal course of their duties, shall require
approval from a JCR Meeting, except that requests for funding for travel shall ordinarily be
submitted to the Travel Grants Committee, and requests for funding for clubs, societies, and
similar organisations shall ordinarily be submitted instead to the Sports Amalgamated Clubs
Committee via the Sports Officer. Extraordinary requests for either of the above may be made
directly to a JCR Meeting only where a Motion to that effect is submitted with the signatures
of 10 members, or where the relevant Committee has already refused the same request.

CL. 23 Clubs & Sports Committee
There shall be a Clubs & Sports Committee consisting of the President, Treasurer, Senior
Treasurer, Secretary, and Sports‟ Officer, which shall meet before the Sports Amalgamated
Clubs Committee to give consideration to such requests and make recommendations to the
Sports Amalgamated Clubs Committee.

CL. 24 Review and veto
All allocations of JCR monies made under the previous Clauses shall be reported to, and
subject to review and veto by, the subsequent Ordinary JCR Meeting.




                                                                                            39
CL. 25 Master Copy
The Secretary shall maintain a Master Copy of this Constitution, copies of which shall be
posted in Front Hall and given to any member within 24 hours of the receipt by the Secretary
of a request to that effect. The Secretary is responsible for ensuring that there is an up-to-date
copy of the constitution on the website.

CL. 26 Policy Lapse
All Policy passed in JCR Meetings, and that is recorded in the Policy Book, will last for three
years. After the three-year period, it will lapse and thus cease to be JCR Policy. The Secretary
shall submit an executive motion to renew policy to the Meeting at which it lapses.

CL. 27 Religious Celebrations
No celebrations of a religious nature shall take place under the auspices, or with the financial
support of the JCR.




                                                                                                40
APPENDIX 1: Interpretations

CL. 1 Interpretative Power
The JCR Chair, being elected, by the JCR Meeting as the Sovereign Body of the JCR and
being independent of the Executive, shall be the sole interpreter of the Constitution.

CL. 2 Binding authority of the JCR Chair
The interpretations of the JCR Chair issued by his/her Ruling shall be binding and permanent,
subject to the right of the JCR Meeting by two-thirds vote as laid down herein to overturn any
such Ruling or to pass an Amendment to the Constitution contradictory to any such Ruling.
Any Ruling which interprets specific provision of the Constitution shall be void in the event
that that provision or any part thereof is amended in accordance with this Constitution.

CL. 3 Existence of anomalies
The JCR Chair shall issue a Ruling in interpretation of any anomaly in the Constitution where
it has been established that such an anomaly exists and requires interpretation. The said
criteria shall be deemed to have been fulfilled when so specified by:
i. The JCR Chair
ii. The President
iii. The Executive
iv. The Sub-committee/Committee
v. Any member on a Point of Order during a JCR Meeting
vi. Any 10 members on written petition to the JCR Chair specifying in whichever case the
      particular anomaly that is believed to exist.

CL. 4 Issue of Rulings, Objections
When the criteria are thus fulfilled during the course of a JCR Meeting the JCR Chair shall
issue his/her Ruling immediately. Otherwise, s/he shall ordinarily not do so until the start of
the next Ordinary JCR Meeting, except where s/he, or the Executive by two-thirds vote,
consider the matter of such urgency as to require the immediate issuing of a Ruling. In any
case the full text of the Ruling shad be read at the next Ordinary JCR Meeting and posted as
soon as reasonably possible in Front Hall. In the event that the JCR Chair has ruled outside a
JCR Meeting, the provisions of Article H above for objections to the exercise of the Interim
Power by the Executive shall apply.

CL. 5 Hypotheses
Nothing in the preceding Clauses shall require the JCR Chair to rule on a hypothesis,
however precise or imprecise.

CL. 6 Transfer of interpretative power
Where a Ruling is requested as to the extent of the powers of the JCR Chair, all references
above to the JCR Chair, except in Clause 3(i), shall be deemed to be the President.




                                                                                             41
ARTICLE A:               General                                                                                                                                                   2
 CL. 1    Membership .......................................................................................................................................................... 2
 CL. 2    General aim .......................................................................................................................................................... 2
 CL. 3    Specific objects ..................................................................................................................................................... 2
 CL. 4    Equality ................................................................................................................................................................ 2
 CL. 5    Affiliation ............................................................................................................................................................. 2
 CL. 6    Rights of membership; MCR members ................................................................................................................ 2
 CL. 7    Specific rights ....................................................................................................................................................... 2
 CL. 8    Opting Out ............................................................................................................................................................ 3
 CL. 9    Collective responsibility ....................................................................................................................................... 3
ARTICLE B:               JCR Meeting                                                                                                                                               4
 CL. 1    Sovereign body; functions .................................................................................................................................... 4
 CL. 2    Exclusive powers .................................................................................................................................................. 4
 CL. 3    Frequency ............................................................................................................................................................. 4
 CL. 4    Emergency JCR Meetings .................................................................................................................................... 4
 CL. 5    Chair, Procedure ................................................................................................................................................... 4
 CL. 6    Reports.................................................................................................................................................................. 4
 CL. 7    Motions................................................................................................................................................................. 4
 CL. 8    Quorum................................................................................................................................................................. 4
 CL. 9    Interim Power ....................................................................................................................................................... 4
ARTICLE C:               Standing orders for Meetings                                                                                                                              5
 CL. 1    Timing .................................................................................................................................................................. 5
 CL. 2    Notice (Ordinary) ................................................................................................................................................. 5
 CL. 3    Notice (Emergency) .............................................................................................................................................. 5
 CL. 4    Motions Deadline ................................................................................................................................................. 5
 CL. 5    Absence of Proposer ............................................................................................................................................. 5
 CL. 6    Emergency Motions .............................................................................................................................................. 5
 CL. 7    Agenda.................................................................................................................................................................. 5
 CL. 8    Amendments ......................................................................................................................................................... 6
 CL. 9    Prohibited Amendments ....................................................................................................................................... 6
 CL. 10      Order of Business ............................................................................................................................................ 6
 CL. 11      Order of Discussion ......................................................................................................................................... 6
 CL. 12      Mandates of Motions ....................................................................................................................................... 7
 CL. 13      Discussion of Amendments ............................................................................................................................. 7
 CL. 14      Conclusion of Discussion ................................................................................................................................ 7
 CL. 15      Permitted and Prohibited Remarks .................................................................................................................. 7
 CL. 16      Guest Speakers ................................................................................................................................................ 7
 CL. 17      Summation Speeches ....................................................................................................................................... 7
 CL. 18      Time Limits ..................................................................................................................................................... 8
 CL. 19      Voting.............................................................................................................................................................. 8
 CL. 20      Conduct of Voting ........................................................................................................................................... 8
 CL. 21      Required majorities ......................................................................................................................................... 8
 CL. 22      Required Unanimity or Referendum on Large Expenditure ............................................................................ 8
 CL. 23      Designation of Sovereign Authority to Referendum ....................................................................................... 8
 CL. 24      Petition to Invoke Clause 22............................................................................................................................ 9
 CL. 25      Franchise in Referendum ................................................................................................................................. 9
 CL. 26      Submission to Indicative Poll for Consultation ............................................................................................... 9
 CL. 27      Executive Motions........................................................................................................................................... 9
 CL. 28      Attendance; Apologies .................................................................................................................................... 9
 CL. 29      Failure to Attend.............................................................................................................................................. 9
 CL. 30      Authority of Chair: Points of Order ............................................................................................................... 10
 CL. 31      Procedural Motions ....................................................................................................................................... 10
 CL. 32      Procedures (Category 1) ................................................................................................................................ 10
 CL. 33      Procedures (Category 2) ................................................................................................................................ 10
 CL. 34      Procedures (Category 3) ................................................................................................................................ 10
 CL. 35      Procedures (Category 4) ................................................................................................................................ 11
 CL. 36      Restrictions of Procedural Motions ............................................................................................................... 11
 CL. 37      Restrictions on Points of Order ..................................................................................................................... 11
 CL. 38      Removal of a Chair........................................................................................................................................ 11
 CL. 39      Required Transfer of Chair ............................................................................................................................ 11
 CL. 40      Voluntary Transfer ........................................................................................................................................ 11
 CL. 41      Minutes.......................................................................................................................................................... 11
 CL. 42      Motions passed „nem con‟ ............................................................................................................................. 12
 CL. 43      OUSU Business ............................................................................................................................................. 12
 CL. 44      Motions of Censure or No Confidence against Officers elected under a conscience clause .......................... 12



                                                                                                                                                                                 42
ARTICLE D:                     President, Executive and Committee                                                                                                                     13
 CL. 1          President ............................................................................................................................................................. 13
 CL. 2          Vice-President and Executive Officers ............................................................................................................... 13
 CL. 3          Executive functions ............................................................................................................................................ 13
 CL. 4          Executive meetings ............................................................................................................................................. 13
 CL. 5          Committee: Composition & functions ................................................................................................................ 13
 CL. 6          Committee meetings ........................................................................................................................................... 13
 CL. 7          Non-committee positions .................................................................................................................................... 14
 CL. 8          Attendance .......................................................................................................................................................... 14
ARTICLE E:                     Duties of Officers                                                                                                                                     15
 CL. 1          President ............................................................................................................................................................. 15
 CL. 2          Vice-President/Treasurer: Duties as Treasurer ................................................................................................... 15
 CL. 3          Vice- Presidential Duties and Functions ............................................................................................................. 16
 CL. 4          Secretary ............................................................................................................................................................. 16
 CL. 5          NUS & OUSU Officer ........................................................................................................................................ 16
 CL. 6          Welfare Officers ................................................................................................................................................. 17
 CL. 7          Women‟s Officer ................................................................................................................................................ 17
 CL. 8          Equal Opportunities & Admissions Officer ........................................................................................................ 18
 CL. 9          JCR Chair ........................................................................................................................................................... 18
 CL. 10            Academic Affairs Officer .............................................................................................................................. 19
 CL. 11            Domestic Officer ........................................................................................................................................... 19
 CL. 12            Publicity Officers .......................................................................................................................................... 19
 CL. 13            First year Officers (1 male, 1 female) ............................................................................................................ 20
 CL. 14            LGB Officer/s ................................................................................................................................................ 20
 CL. 15            Entertainments Officers ................................................................................................................................. 20
 CL. 16            Charities‟ Officer ........................................................................................................................................... 20
 CL. 17            Sports Officer ................................................................................................................................................ 21
 CL. 18            Arts Officer ................................................................................................................................................... 21
 CL. 19            Environment and Ethics Officer .................................................................................................................... 21
 CL. 20            International Students‟ Officer ...................................................................................................................... 21
 CL. 21            IT Officer ...................................................................................................................................................... 21
 CL. 22            Simon McDougall Plant Representative ........................................................................................................ 22
 CL. 23            Ethnic Minorities Officer .............................................................................................................................. 22
 CL. 24            Disabilities Officer ........................................................................................................................................ 22
 CL. 25            Siren Editors(non-committee) ....................................................................................................................... 23
 CL. 26            Bogsheet Editor (non-committee) ................................................................................................................. 23
 CL. 27            Implementation and Oversight ...................................................................................................................... 23
 CL. 28            JCR Policy..................................................................................................................................................... 23
 CL. 29            Reporting Duties ........................................................................................................................................... 23
 CL. 30            Maintenance of Files ..................................................................................................................................... 23
 CL. 31            Meetings ........................................................................................................................................................ 23
 CL. 32            Resignation .................................................................................................................................................... 23
 CL. 33            Senior Treasurer ............................................................................................................................................ 24
ARTICLE F:                     Elections                                                                                                                                              25
 CL. 1          Statutory Elections (Timing) .............................................................................................................................. 25
 CL. 2          Secret Ballot, Alternative Vote. .......................................................................................................................... 25
 CL. 3          JCR Chair and remaining elections..................................................................................................................... 25
 CL. 4          Elections in Meetings ......................................................................................................................................... 25
 CL. 5          Franchise ............................................................................................................................................................ 25
 CL. 6          Terms of Office .................................................................................................................................................. 26
 CL. 7          RON Option........................................................................................................................................................ 26
ARTICLE G:                     Regulations for Elections                                                                                                                              27
 CL. 1      Returning Officer, Implementation & Oversight ................................................................................................ 27
 CL. 2      Definitions: Categories of Elections ................................................................................................................... 27
 CL. 3      Notice ................................................................................................................................................................. 27
 CL. 4      Nomination Period.............................................................................................................................................. 27
 CL. 5      Nominations ....................................................................................................................................................... 27
 CL. 6      Slates and Joint Nominations.............................................................................................................................. 28
 CL. 7      Close of Nominations: List of candidates ........................................................................................................... 28
 CL. 8      Manifestos and Posters ....................................................................................................................................... 28
 CL. 9      Notice of Hustings .............................................................................................................................................. 28
 CL. 10          Attendance at Hustings .................................................................................................................................. 29
 CL. 11          Order of Hustings .......................................................................................................................................... 29
 CL. 12          Hustings Speeches ......................................................................................................................................... 29
 CL. 13          Questioning ................................................................................................................................................... 29
 CL. 14 ................................................................................................................................................................................ 29



                                                                                                                                                                                       43
 CL. 15       Minutes of Hustings ...................................................................................................................................... 30
 CL. 16       Polling, Scrutineering .................................................................................................................................... 30
 CL. 17       Counting ........................................................................................................................................................ 30
 CL. 18       Admission to Count ....................................................................................................................................... 30
 CL. 19       Declaration of Result ..................................................................................................................................... 31
 CL. 20       Absence of Nominations ............................................................................................................................... 31
 CL. 21       Election of RON ............................................................................................................................................ 31
 CL. 22       Electoral Offences ......................................................................................................................................... 31
 CL. 23       Composition of Tribunal ............................................................................................................................... 32
 CL. 24       Meetings of Tribunal ..................................................................................................................................... 32
 CL. 25       Powers of Tribunal ........................................................................................................................................ 33
 CL. 26       Binding Authority of Tribunal ....................................................................................................................... 33
 CL. 27       Initiation of Tribunal ..................................................................................................................................... 33
 CL. 28       Cause of Tribunal Process ............................................................................................................................. 33
 CL. 29       Alternative Returning Officer ........................................................................................................................ 34
 CL. 30       Alternative Officers ....................................................................................................................................... 34
 CL. 31       Executive Arbitration of Hustings‟ Minutes .................................................................................................. 34
 CL. 32       Executive Candidates .................................................................................................................................... 34
 CL. 33       Referendums and Indicative Polls: Notice..................................................................................................... 34
 CL. 34       Referendums and Indicative Polls: Manifestos and Hustings ........................................................................ 35
 CL. 35       Questions: Miscellaneous Procedures ........................................................................................................... 35
 CL. 36       Further procedures......................................................................................................................................... 35
 CL. 37       Election of the JCR Chair .............................................................................................................................. 35
ARTICLE H:              Miscellaneous Procedures                                                                                                                             36
 CL. 1    Interim Power: Restrictions ................................................................................................................................ 36
 CL. 2    Budgetary Arrangements .................................................................................................................................... 36
 CL. 3    Notices of Affiliation .......................................................................................................................................... 36
 CL. 4    Right of Complaint ............................................................................................................................................. 36
 CL. 5    Complaints Committee: Conventions ................................................................................................................. 37
 CL. 6    Complaints Committee: Functioning and Powers ............................................................................................... 37
 CL. 7    Right of Appeal; Appeals Committee ................................................................................................................. 37
 CL. 8    Further Appeal; Independent Adjudication......................................................................................................... 37
 CL. 9    Collective Complaints ........................................................................................................................................ 37
 CL. 10      Anonymity..................................................................................................................................................... 37
 CL. 11      Oversight ....................................................................................................................................................... 38
 CL. 12      Ratification of Constitutional Amendments .................................................................................................. 38
 CL. 13      Quinquennial review ..................................................................................................................................... 38
 CL. 14      Electoral Review ........................................................................................................................................... 38
 CL. 15      Affiliation Ballots .......................................................................................................................................... 38
 CL. 16      OUSU Ballot Boxes ...................................................................................................................................... 38
 CL. 17      Entitlement to vacation residence .................................................................................................................. 39
 CL. 18      Temporary Bodies ......................................................................................................................................... 39
 CL. 19      Petty Cash...................................................................................................................................................... 39
 CL. 20      Honorary Membership .................................................................................................................................. 39
 CL. 21      Terms of Office: NUS & OUSU ................................................................................................................... 39
 CL. 22      Requests for Funding..................................................................................................................................... 39
 CL. 23      Clubs & Sports Committee ............................................................................................................................ 39
 CL. 24      Review and veto ............................................................................................................................................ 39
 CL. 25      Master Copy .................................................................................................................................................. 40
 CL. 26      Policy Lapse .................................................................................................................................................. 40
 CL. 27      Religious Celebrations .................................................................................................................................. 40
APPENDIX 1:             Interpretations                                                                                                                                      41
 CL. 1    Interpretative Power ........................................................................................................................................... 41
 CL. 2    Binding authority of the JCR Chair .................................................................................................................... 41
 CL. 3    Existence of anomalies ....................................................................................................................................... 41
 CL. 4    Issue of Rulings, Objections ............................................................................................................................... 41
 CL. 5    Hypotheses ......................................................................................................................................................... 41
 CL. 6    Transfer of interpretative power ......................................................................................................................... 41




                                                                                                                                                                              44
ms within them) may be varied only with
       the authorisation of the President for amounts up to £10,000 and the Executive
       Committee for all amounts in excess of this. The President may delegate
       authority to vire to appropriate Officers or Committees, save that no Officer may
       exercise such authority in excess of the limits of authority defined in parts 14-21
       of this regulation.
 5.    The Executive Committee shall monitor the performance of the Union against
       budget during the financial year and may review the budgets in line with
       forecasts.




                                     Page 40
                      Imperial College Union Constitution



      Budget Holders’ Responsibility
6.    It is the responsibility of every budget holder to ensure that expenditure
      committed from his/her budget complies with the Union financial procedures.
      Budget Holders must also ensure that the handling of income complies with the
      Union financial procedures.

      Bank Accounts and investments
7.    Neither the Union nor any constituent part of the Union nor any individual acting
      on behalf of such a part may operate a separate bank account other than that
      authorized in advance by the Executive Committee, in accordance with
      operational policy.
8.    The Executive Committee shall be authorized to invest any surplus funds or
      reserves after taking reasonable professional advice.

      Payment Authority
9.    All payments (cheques and other paper/electronic financial instruments) must be
      signed or otherwise authorized by the relevant Honorary Senior Treasurer.
10.   All payments for amounts in excess of £1,000 shall be counter-signed by the
      President.
11.   In the absence of the relevant Honorary Senior Treasurer, one of three nominees
      from the other Honorary Senior Treasurers may sign on his/her behalf.
12.   In the absence of the President, one of three other nominees may sign on his/her
      behalf.
13.   The Executive Committee shall approve the nominee signatories on the
      recommendation of the Honorary Senior Treasurer and President respectively.

      Limits of Authority
14.   No unauthorized member or employee may sign a contract or otherwise commit
      expenditure on behalf of the Union or any part thereof.
15.   No authorized member or employee may sign a contract (or otherwise legally
      binding agreement) without having first consulted the Union General Manager
      and having gained their consent as to the terms of the contract or agreement.
16.   Expenditure up to £200 may be authorized by a Club or Society Chair from their
      budget. In the absence of the Chair, the Treasurer of the Club or Society may
      authorize expenditure on his/her behalf.
17.   A Faculty Union President, the Chair of a CSC or the Chair of a President‟s
      Committee may authorize expenditure up to £1,000 from their budget. In the
      absence of the Chair/President, the relevant Honorary Junior Treasurer may
      authorize expenditure on his/her behalf.
18.   Operational managers may authorize expenditure consistent with their budgets,
      subject to approval by the Union General Manager for orders or contracts in
      excess of £10,000.
19.   The Deputy President (Finance and Services), or in his/her absence one of the
      other Deputy Presidents, shall authorize all other expenditure up to £100,000.
20.   The Executive Committee shall authorize all expenditure over £100,000 up to
      £1,000,000.
21.   The Council, on the recommendation of the Executive, shall authorize all other
      expenditure.

      Orders
22.   Orders of goods or services shall only be placed using an Imperial College Union
      order form or in accordance with a duly authorized contract.

      Loans to Staff
23.   Loans to staff must not be made without the written permission of the Union
      General Manager. Arrangements for repayment of such loans must be put in
      place before the funds are advanced.




                                   Page 41
                       Imperial College Union Constitution



      Long-term Commitments
24.   Only the President jointly with the Union General Manager shall sign a contract
      which commits the Union to any obligation that extends beyond the current
      financial year. Such contracts shall only be signed with the prior written
      authorisation of the relevant budget holder. Such authorisations shall be made
      within the limits set out in parts 14-21 of this regulation.
25.   Appointment of staff (except those employed on a „casual‟ or „zero-hours‟
      contract basis) and any variance to their contracts shall be authorized by the
      Honorary Senior Treasurer.

      Events
26.   The limits of authority as defined in parts 14-21 of this regulation shall be applied
      to the total of all expenditures relating to events organized on behalf of the
      Union.
27.   Prior authorization shall be given in writing as set out in operational policy.
28.   The prior written approval of the Union General Manager shall be sought for
      events where the total of all expenditure exceeds £2,000.

      Cash holding
29.   Other than trading outlets for legitimate operational purposes (as determined by
      the Executive Committee), no constituent part of the Union may hold cash
      without the prior written authorization of the Deputy President (Finance and
      Services).
30.   Cash takings shall be deposited with the Union‟s bankers within three working
      days of receipt and no expenditure may be incurred from cash receipts.
31.   Members and employees may carry or hold cash or other valuables with due
      regard to the limits set from time to time by the Union‟s insurers.

      Borrowing
32.   The Union shall not borrow any external funds without the prior written
      authorisation of the Union Honorary Senior Treasurer.

      Guarantees and indemnities
33.   The Union shall not give any guarantees or indemnities without the prior written
      authorisation of the Union Honorary Senior Treasurer.

      Supplies on credit
34.   Goods and services may be issued on credit in accordance with approval
      procedures and credit limits set by operational policy.

      Inventories and Asset Management
35.   The Union shall maintain a full inventory of all its assets valued (individually or in
      aggregate) in excess of £200.
36.   It is the responsibility of all Union Officers, Club or Society Chairs and Managers
      to ensure that they maintain a register of such items and inform the Union
      General Manager when such items are purchased or disposed of.
37.   Equipment valued in excess of £200 belonging to the Union or any constituent
      part thereof, shall not be sold, re-allocated or otherwise disposed of without the
      prior written authorisation of the relevant budget holder and the President.
      Authorisation shall only be granted after consultation with the Union General
      Manager by the President.

      Union Honorary Senior Treasurer
38.   The appointment of the Union Honorary Senior Treasurer shall be determined by
      Council on the advice of the Executive Committee and approved by the Rector or
      his/her nominee and s/he shall:
          1. Approve and monitor the expenditure of the Union budget on behalf of
               the College Council,
          2. Act as payment authority for the main Union bank accounts and be
               empowered to act on behalf of the other Honorary Senior Treasurers in
               their absence,

                                     Page 42
                      Imperial College Union Constitution

         3.   Ensure, on behalf of the College, that the Union Financial regulations are
              observed,
         4.   Be a Permanent Observer of the Council and Executive Committee,
         5.   Ensure that all books and financial records pertaining to the Union are
              submitted to the Clerk to the College Council within 45 days of the end of
              the financial year,
         6.   Be responsible for ensuring that any anomaly or discrepancy in the
              financial management of the Union is reported to the Deputy President
              (Finance and Services). If no satisfactory outcome results, the matter
              shall be reported to the President and, if appropriate, to the College
              Internal Audit section and the Rector.

      Committee and Faculty Union Honorary Senior Treasurers
39.   The appointment of an Honorary Senior Treasurer shall be determined by the
      Council on the advice of the relevant Faculty Union /Committee President/Chair
      and s/he shall:
         1. Act as payment authority to the relevant bank account,
         2. Oversee all expenditure and bring any possible anomalies or
              discrepancies in the financial management of that Faculty Union/
              Committee to the attention of the relevant President/Chair and the Union
              Honorary Senior Treasurer, and
         3. Ensure that all books and financial records pertaining to the relevant
              account are submitted to the Union General Manager within 15 days of
              the end of the financial year.




                                    Page 43
                       Imperial College Union Constitution



Regulation Seven - Union Court


 A. Jurisdiction
 1.   The Court has jurisdiction over and in the following areas within the Union:
          1. Interpretations,
          2. Disputes in individual elections or referenda,
          3. Union publications, in a role equivalent to that of the Press Complaints
               Commission,
          4. Inquiries, and
          5. Other such judicial, investigative or disciplinary functions as may be
               allocated by any policy or rule.
 2.   The Court shall not manage or exercise policy-making powers over any other
      part of the Union. The Court shall direct its own procedure, subject only to the
      Constitution and Regulations.
 3.   The Executive Committee has jurisdiction to act in a role equivalent to that of the
      Press Complaints Commission in response to any complaint made by the Court
      or any member of it in a personal capacity. When doing so it may, in addition to
      its normal jurisdiction, make an order under paragraphs 50.10 and 50.11 and
      57.4.

 B. Membership

 4.   The Court shall consist of members appointed in the following manner:
          1. One member of each Faculty Union elected by the Council, each person
               being a Full Member of the Union,
          2. Three Full Members of the Union nominated by the Executive Committee
               and approved by the Council,
          3. Three Life Members of the Union nominated by the Executive Committee
               and approved by the Council,
          4. One member of the academic, academic-related or senior administrative
               staff of Imperial College, of a rank equivalent to that of Senior Lecturer or
               above, nominated by the Council and approved by the Rector.
 5.   Those who are not members of any Faculty Union will be treated for the
      purposes of this election as members of the Faculty Union which otherwise has
      the smallest number of Full Members.
 6.   The term of office for the Full Members of the Union runs for one year from the
      1st August following election. The term of office for Life Members runs for three
      years from the 1st August following election, each such member appointed in
      consecutive years. A term of office may be renewed.
 7.   Renewal of terms for those originally nominated by the Executive Committee
      shall be subject to the approval of the Council, but not the re-nomination of the
      Executive Committee. A Full Member whose status as a registered student
      ceases must be nominated and approved as one of the Life Members to
      continue membership of the Court.
 8.   Life Members, or those Full Members who may be appointed as Life Members
      upon expiry of their student registration at the College, may not attend the
      Council during the discussion or vote upon approval of their nomination or
      renewal of membership, but may submit written comments to the Council. The
      Council may suspend this rule.
 9.   Upon the first approval of nominations of Life Members, they shall be divided by
      lot at the Council, one serving a one year term, the second a two year term and
      the third a three year term. If fewer than three are initially appointed then the first
      appointed shall serve three years, the second two years and the third one year. If
      two are appointed at the same meeting their terms will be determined by lot.


                                      Page 44
                       Imperial College Union Constitution

10.   Life Members appointed to the Court upon its inauguration shall serve for the
      remainder of the academic year in addition to their term.
11.   Any vacancy is filled by the same process as the annual nominations and
      elections. If the vacancy arises by the time of or after the Council meets to elect
      or approve nominations for the next year, the Council may choose to extend the
      term of service of a newly elected or approved member, so that he or she starts
      immediately. If several people within one category are newly approved by the
      Council for currently vacant posts, the Council may choose to decide by lot from
      those who wish to do so and are not ineligible by virtue of currently holding
      another disqualifying post, whose term of service will start immediately.
12.   If a Life Member position falls vacant during the three year term, the replacement
      member‟s term shall expire at the same time as the original member‟s.
13.   If the Council has not elected or approved three or more members of the Court
      (except the staff member of Imperial College) by the 1st November in an
      academic year then the remaining members of the Court may, in committee,
      appoint further members from within the eligible candidates for each vacant post.
      Standing orders may provide for restrictions in the functions of temporary
      members. The election or approval of new members by the Council rescinds a
      temporary appointment by the Court.
14.   Each member is of equal status to every other member. No member is the
      representative of any group within the Union or the College.

C. Administration
15.   The Court shall appoint a Chair and Deputy Chair from amongst its members. If
      the Chair is a Life Member of the Union, the Deputy Chair must be a Full
      Member of the Union, and vice-versa. No staff member of the College may
      become Chair or Deputy Chair.
16.   The Court shall adopt, with the approval of the Council, a code of conduct which
      its members shall adhere to. The code of conduct shall set out the ethical
      principles and rules upon and within which its members must operate. The code
      shall include the circumstances in which members are disqualified from hearing
      a case. The code may impose restrictions on the rights of members of the Court
      within the rest of the Union.
17.   The Court may adopt standing orders within which it shall operate.
18.   Standing orders governing the following matters also require the approval of the
      Council:
          1. Appeals within the Court or to the College,
          2. Delegating the Court‟s authority (which must in any event be to a body
               under its supervision), except to the Mediation Board,
          3. Regulating the directions for searches, the compulsion of evidence and
               production of documents or items,
          4. Imposing any time limit upon applications or appeals, except a time
               guillotine within a hearing,
          5. Imposing further restrictions upon when cases may be requested,
          6. Prescribing when members of the Court may request a hearing in a case
               in a personal capacity.
19.   The Court may meet „in committee‟ to deal with its own administrative business,
      and must meet as such if appointing its Chair and Deputy Chair, adopting or
      amending the code of conduct or standing orders. An amendment to the code of
      conduct or standing orders requires the approval of a two-thirds majority of those
      present and voting. If conducting a hearing it shall meet „in session‟.
20.   Regulations 2, 4 and 5 shall apply to the Court in respect of its internal procedure
      with such modifications as may be made in its standing orders. No such
      standing order shall alter the Council‟s jurisdiction in Part B of this Regulation or
      the jurisdiction of the Council, Council Chair or Court Chair under Regulation 5.
      An internal motion by the Court to censure or dismiss a person from membership
      of it (but not the Chair, Deputy Chair or internal official merely from post) must
      nevertheless comply with Regulations 4 and 5, be held in committee, and be
      chaired by the Council Chair or a nominee who is not a member of the Court.
21.   No person may proxy a vote under any circumstances within the Court when in
      committee or in session.

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D. Commencement of a case

22.   The authority of the Court under regulation 7.1 may only be exercised when in
      session.
23.   A hearing in a case may be requested by the following people or bodies in the
      following circumstances, though standing orders may impose restrictions:
          1. An interpretation, review or declaration may be requested by any
              member of the Union or constituent part of the Union,
          2. A request for an adjudication in a role equivalent to that of the Press
              Complaints Commission may be made by any person or organisation
              mentioned or referred to in a Union publication, or by the Mediation
              Board,
          3. An appeal in an election or referendum dispute may be made by any
              candidate or elector in it,
          4. An inquiry may be requested by the Council, Executive Committee, 50
              Full Members of the Union or any constituent part of the Union,
          5. A review of any proposed constitutional amendment, regulation, policy or
              act may be requested by any member of the Union or constituent part of
              the Union,
          6. A case in another jurisdiction created by any policy or rule shall be
              summoned in whatever way that policy or rule determines, or by
              standing orders.
24.   An interpretation, review or declaration may also be made by the Court if acting
      in another of its jurisdictions. If the Court determines that another jurisdiction
      (except inquiries) is appropriate it may exercise it instead of or in addition to the
      one for which it was summoned.
25.   No member of the Court may participate in a request for any kind of case, except
      under specific circumstances set out in standing orders.
26.   The Court shall make any decision relating to the commencement of a case in
      committee, unless standing orders determine otherwise.

E. Appointment of panels

27.   When the Court is in session, it shall be composed of a panel drawn from the
      membership of the Court, appointed according to standing orders.
28.   A panel, unless it is one person sitting alone, must contain at least one Full
      Member of the Union.
29.   The appointment of a panel, once made, cannot be rescinded by any person or
      body outside the panel.
30.   Multiple applications to the court to hear a matter may be consolidated into one
      case. The Court may direct in a case that an issue should be severed and dealt
      with in a separate hearing or case.

F. Directions

31.   The Court, in session, composed of the appointed panel, may make directions
      for the management of a case, subject to the standing orders.
32.   Directions may be made administratively by the Court, but may be reviewed in
      the hearing itself.
33.   Such directions may govern the agenda, time limits, advance notice,
      adjournments of or bringing forward hearings, submissions or evidence received,
      agreement of facts, narrowing any contested issue, excluding irrelevant issues,
      consolidation or severance of cases, or any other matter. A direction may specify
      the consequences of a breach.
34.   The Court may make specified compulsory directions:
          1. Any person holding an elected or appointed post in the Union including
               staff may be required by direction to attend a Court hearing and answer
               questions. No person shall be required to incriminate himself or herself.
          2. The Court may require by direction the production of any document or
               item, or copies thereof, created or held by the Union or any person



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                holding elected or appointed office including staff within it in their
                capacity as such.
          3. The Court may make a direction for the searching of any premises
                administered by the Union under the Memorandum of Understanding.
                Such a direction may only apply to the offices of permanent staff with the
                consent of the President or Union General Manager. A search direction
                may be made without notice to the person or constituent part of the
                Union to which it applies.
35.   The Court may only make one of the specified compulsory directions if there is
      no other way in which the information can be obtained, and their contents are
      likely to affect a final or interim determination.
36.   The specified compulsory directions shall be made subject to such rules and
      guidance as set out in standing orders, and may only be made after such
      standing orders are established.
37.   A person subject to a specified compulsory direction may request a hearing and
      make comments or submissions about whether the direction should remain or be
      amended. The President may attend any such hearing involving staff.
38.   The fact that material is confidential or sensitive does not exclude it from the
      Court‟s jurisdiction, unless it is wholly a staff matter as defined in Part K.
39.   A breach of a specified compulsory direction may result in the Court, after a
      hearing, making orders under Part J. A breach of any type of direction may result
      in issues or evidence being excluded, further directions made, or a hearing being
      discontinued.
40.   The Court may direct that a hearing or part of a hearing is in closed session only
      if:
          1. Staff matters are being discussed,
          2. A member of the Union staff is giving evidence in his capacity as a
                member of staff, unless he or she consents to being heard in public,
          3. A decision or act under the Disciplinary Policy is being reviewed, and a
                defendant student or body does not wish it to be in public,
          4. The Court is of the view that the quality of a person‟s evidence would be
                improved by it being given in private, due to its sensitivity or their
                vulnerability,
          5. It relates to a without notice application for a direction to search premises
                or other purpose, or
          6. In cases of grave disorder.

G. Hearings
41.   The Court, in session, shall run one or more hearings in a case and come to a
      determination. The Court may dispense with a hearing only if dealing with a
      proposed constitutional amendment, regulation, policy or act, or under other
      circumstances set out in standing orders.
42.   A hearing must be in public unless the Court directs it or part of it to be held in
      closed session. Reasonable steps must be taken to inform any person or body
      who may be directly affected by any potential order of the hearing and its
      purpose.
43.   If an issue before the Court becomes the subject of legal action, referral to the
      Imperial College Council, Visitor, Office of the Independent Adjudicator for
      Higher Education, or another relevant external authority, the Court may adjourn
      the hearing until after its resolution or discontinue the hearing. Legal action may
      be treated as commencing upon a criminal charge or summons, or civil claim
      form being issued.
44.   The Court may choose to discontinue a case without coming to a determination if
      an issue becomes pointless or academic. The Council may require an inquiry to
      be discontinued.

H. Determinations and reports

45.   A determination shall be made at the end of the case, unless it was discontinued.
46.   The deliberations of the panel in coming to a determination shall be in closed
      session and remain permanently confidential. No person may seek to influence

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                      Imperial College Union Constitution

      any member of a panel with respect to a determination after the deliberations
      begin.
47.   No person or body may instruct any member of a panel how to rule on a
      determination.
48.   The determination shall be public and available to any Full Member of the Union,
      and any other person whom it affects. In sensitive cases, the names of
      individuals or bodies may be replaced with a pseudonym and irrelevant details
      omitted. In a case where a person or constituent part of the Union is subject to
      any form of penalty, they may demand that their name is shown, unless in doing
      so the privacy or rights of another would be unduly affected.
49.   An interim determination may be made by the Court in any matter if it is in the
      interests of justice to do so. An interim determination, which may include interim
      orders, may be made during a case before it is concluded (though it may have
      the effect of concluding it). A case which continues afterwards shall, upon
      conclusion, have another final determination.
50.   A declaration becomes a binding precedent upon the Court, from which it can
      only depart in the interests of justice. The opinions of those in the majority, and
      the circumstances in which orders were made, becomes a persuasive precedent
      which may form a basis for future determinations.

I. Orders

51.   In a determination, the Court may make no order, or make one or more of the
      following orders:
          1. A declaration of what the Constitution, its Regulations and any policy or
               rule means, and its consequences,
          2. Quash a policy, rule, decision, act or omission, or any part thereof, found
               to be unconstitutional or unlawful,
          3. Suspend a policy, rule, decision, act or omission, or any part thereof,
               found to be unconstitutional or unlawful, until the next meeting of the
               committee that approved it,
          4. Remit a decision back to a person or part of the Union with its opinion or
               ruling,
          5. Require a committee which improperly avoided or dismissed a motion to
               reconsider it, and may set aside any time limit if fair to do so,
          6. Summon an emergency meeting of any committee except the Council,
          7. Mandate an officer, post-holder or committee to act in accordance with
               the Constitution, its Regulations and any policy or rule, or prohibit them
               from breaching it,
          8. Replace the decision of a returning officer, elections or referendum
               committee with any other that they would have been authorised to make,
               or to dismiss an appeal,
          9. Authorise a more senior budget holder to spend out of a subsidiary
               budget,
          10. A declaration that a publication complaint was upheld, dismissed or that
               sufficient remedial action was offered,
          11. That a publication against which a complaint is upheld must print or
               publish the result and reasoning behind it with due prominence,
          12. Any order which the Press Complaints Commission is entitled to make in
               respect of a member publication, except for awards of money,
          13. Any other order which a Regulation, policy or rule permits, or
          14. Any order which is necessary or expedient to give effect to another order
               which the Court is entitled to make.
52.   Any order is discretionary. The fact that a breach of a rule has been found does
      not require the court to make further orders. In addition to or instead of any
      order, the Court may make recommendations to any person or body.
53.   The Court may apply a time limit to any order, or make it subject to conditions.
54.   The Court may not make any order:
          1. Relating to any matter outside the jurisdiction of the Union under the
               Constitution and Memorandum of Understanding,
          2. Requiring, in the opinion of the Court, the Union or any person to act
               unlawfully, including any contractual breach or tort,

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                      Imperial College Union Constitution

         3.   Directly requiring any person to authorise or not authorise anything
              under the Finance Regulations,
          4. Amending a decision of a returning officer, elections or referendum
              committee which occurred before the start of that academic year, or
          5. In respect of any matter for which a time limit has expired under the
              Regulations or standing orders.
55.   The Court may not make any mandatory or prohibiting order:
          1. in respect of the Council,
          2. in respect of a person‟s choice of vote,
          3. upon a member of the Union staff; any such order being made upon the
              President instead, or
          4. in respect of an act which a person with responsibility for Health & Safety
              in the Union reasonably declares would impose legal liability on them or
              the Union, and whose declaration is not countermanded by a more
              senior authority.
56.   The Council, or a policy-making body within its jurisdiction, may by policy
      authorise the Court to make an emergency order or direction in specified
      circumstances, and to the extent that the policy prescribes.

J. Compliance

57.   Any person may request that the Court reconvenes to examine whether a
      determination or direction was or is being complied with. The Court may also do
      so of its own motion.
58.   The Court may make a further determination, which may include no order, or in
      any case where it decides that an previous order was not complied with, the
      following:
          1. Amend or rescind any current order,
          2. Impose any new order,
          3. Impose a mandatory or prohibiting order upon a more senior person or
                body in the Union,
          4. Propose a motion of censure or no confidence to the Council or any
                other committee entitled to pass it, or
          5. Make a penal order.
59.   Any order made under the above sub-paragraphs 58.1-58.3 must have been one
      which the Court would have originally had the jurisdiction to impose, unless
      made under a policy or rule which provides for further types of orders upon a
      breach.
60.   If a proposal for a censure or no confidence is made, it shall be treated for all
      purposes as having been validly proposed to any committee entitled to hear it. A
      proposer may or may not be appointed. Any rules of the committee to whom it is
      proposed regarding advance notice of such motions must be complied with. The
      Court may then make further orders requiring the appropriate committee to hear
      it at the next available meeting. No emergency meeting to hear such a motion
      may be called after the end of the Summer Term.
61.   A penal order may be imposed upon any constituent part of the Union apart from
      the Council, Executive Committee, commercial services or individual members or
      staff. It may include suspension, freezing of budget (subject to the President or
      Deputy President (Finance & Services) authorising expenditure for the
      performance of a legal obligation) and a prohibition on use of room bookings or
      other Union facilities.
62.   A penal order made in relation to a breach of a specified compulsory direction
      may apply to any constituent part of the Union allowable above, for which an
      individual breaching a direction is the chair, treasurer, secretary or other senior
      post-holder if the breach is relevant to that constituent part of the Union.
63.   A penal order may be reduced or rescinded by the Council.




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K. Staff matters

64.   The Court‟s jurisdiction shall not extend to matters which are wholly staff matters
      as defined by the Staff Student Protocol.
65.   The Court may hear evidence and require evidence, documentation and items
      from members of staff in closed session which may involve staff matters, but only
      to the extent that it assists in determining any disputed fact or rule which is not a
      staff matter.
66.   The Court shall interpret the meaning of the Protocol. Any such declaration shall
      only be made after the President or Union General Manager has had the
      opportunity to make submissions or comments. The Court Chair or panel chair
      shall be responsible for clarifying and enforcing this protocol when the Court is
      sitting or in administrative matters relating to the Court.
67.   Any staff matters remain confidential, and any later determination shall omit or
      anonymize any such reference.

L. Appeals

68.   The Court may, with the approval of the Council, establish within it a panel of
      appellate members of proven and substantial ability and integrity to be entitled to
      sit on an internal appeal as chair and the majority. Standing orders shall govern
      the ambit and procedure for an appeal. No internal appeal shall be heard until a
      panel and appellate standing orders are established.
69.   An appeal may be made within two weeks of the conclusion of any internal
      appeal process by and with the consent of the Union President to the Rector of
      Imperial College if, and only if, the Court:
          1. Makes a final or interim order formally quashing or suspending for
              unconstitutionality any decision of the Council, or the Executive
              Committee when acting on the Council‟s behalf under section 10.7 of the
              constitution, or
          2. Grants leave to do so.
70.   The Rector‟s appellate jurisdiction shall be subject to the following rules:
          1. No appeal shall lie against a decision by the Court not to make a
              relevant order as set out in 69.1, and
          2. A decision having the effect of changing the determination must be
              reasoned.

M. Mediation Board

71.   The Mediation Board shall operate under the supervision of the Court, and may
      mediate in a complaint about Felix or any other Union publication or media
      outlet.
72.   The Mediation Board shall consist of the Media Group Chair, the editors or
      managers of each publication governed by the Media Group, and such other
      publications or media organisations within the Union or other members of the
      Media Group nominated by the Court. It shall be chaired by a member of the
      Court, nominated by the Court. It may co-opt other members.
73.   The Mediation Board shall conduct its business according to the Court standing
      orders.




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