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07 110202_FLOOD-WISE Progress report 2 - P7 - Saxony

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07 110202_FLOOD-WISE Progress report 2 - P7 - Saxony Powered By Docstoc
					FIRST PROGRESS REPORT




                                         SECOND PROGRESS REPORT


                                PR 2     01 / 07 /    2010    - 31 / 12 /         2010




           Index:           0684R2

           Project
                            Landesamt für Umwelt, Landwirtschaft und Geologie (partner 7)
           Partner:
                      Sustainable flood management strategies for cross border river
           Project title:
                      basins
           Priority:  2: Environment and risk prevention
           Sub-theme: Natural and technological risks (including climate change)

           This part of the report provides a synthetic overview of the progress report. Information is inserted
           automatically, either by transferring data from other parts of the report or through automatic

           Colour Code Fields to be filled by PP         Fields automatically filled



                      Please return the completed form by 25th of February by post and e-mail to:

                            Euregio Maas-Rijn
                            FLOOD-WISE (room W0.88)
                            Liesbeth Panis
                            Po Box 5700
                            NL - 6202 MA Maastricht
                            Tel +31 43 389 8834
                            Fax +31 43 389 8099
                            E-mail Floodwise@prvlimburg.nl




                                                              -1-
3. Project Partner control confirmation
Based on our examination, we confirm the following:

1. For this report the total paid and confirmed expenditure amounts to                        € 36,146.14
2. The rules listed in the subsidy contract have been observed, including, but not limited to rules
   eligibility of expenditure (Article 56 of Regulation (EC) No 1083/2006, Article 7 of Regulation (EC)
   No 1080/2006, Article 48 to 53 of Regulation (EC) No 1828/2006, relevant national and internal
   the partners and rules laid down in the latest version of the INTERREG IVC programme manual).
3. The costs reported in this report refer to activities paid from the date of approval by the Monitoring
   Committee to the end of the reporting period. Costs reported under the component „preparation
   were incurred between 1 January 2007 and the date on which the first version of the application form
   approved by the Monitoring Committee has been submitted. They were paid out by the end date of
   reporting period.
4. Receipts and payments are accurately recorded in the project‟s accounting system, expenditure in
   currency other than the Euro was correctly converted, assets are properly recorded and amounts are
   correctly reflected in demands for payment. Any revenues generated were deducted from the eligible
   expenditure. The necessary audit trail exists for all activities, providing evidence in the form of
   invoices and payment records. In case of staff costs, administration costs, the necessary evidence
   the form of timesheets, listings of costs or formula descriptions and cost calculations.
5. Services, supplies and works have been procured on the basis of proper call for tenders in
   European, national, internal or other relevant rules, sound controls have been exerted over the
   tenders and all tenders have been fully evaluated before the final decision has been made on the
   provider, supplier or works contractor.
6. Progress made has been fully and fairly reflected in the report. There is evidence that the reported
   have taken place, delivery of services and goods, and works are in progress or have been
   expenditure exclusively refers to activities listed in the latest approved version of the application form
   completed at the latest by the end of the approved finalisation month.
7. The partners have complied with Community rules and policies including publicity, information, equal
   opportunities, protection of environment, state aid, competition and public procurement.
8. The control work has been documented in a control report (incl. a control checklist), which is based
   serving as minimum requirements.

I hereby confirm that I / the company is independent from the project‟s activities and financial
management and authorized to carry out the control in respect of control requirements valid in the EU-
Member State/Norway on whose territory the Project Partner is located.


                           Place, Dresden

                            Date,

  Name and title of the controller, Frank Hofmann Certified Public Accountant

    Signature of the controller,



                  Official stamp




                                                      -2-
4. Project Partner's signature
By signing the printable summary of the progress report, the Project Partner officially validates
the entire document, i.e. also the parts which are submitted only electronically to the SSC and
confirms that the information and documentation included and annexes give a correct
description of the implementation of the project. The Project Partner also confirms that the
activity and financial information included in the progress report exclusively relate to the
implementation of the project as agreed between the all partners and the Shared Service Center
and described in the application form.



                                   Place, Dresden

                                    Date,

  Name and title of the Signatory, Dr. Uwe Müller, Director-General

   Signature of the Lead Partner,




                                           1
                       Official stamp
   1
       If according to internal procedures, a stamp is not used, please state it.


5. List of annexes
Annex 1: Partner control confirmation of all reported expenditures in this progress report
Annex 2: INTERREG IVC Control report by independent auditor
Annex 3 (if applicable): 3 copies of main publicity material (e.g. project brochure/good practice guide/final
publication)




                                                                     -3-
                                       Table of content
General instructions on filling in the progress report




                                                                          FLOOD-WISE PROGRESS REPORT 2
Checklist for submission
Summary
     Project Partner control confirmation
     Project partner's signature
     List of annexes
I. General information on project's implementation
     I.1 Update of contact details
     I.2 Summary of partner's achievements so far
     I.3 Total eligible expenditure by budget line
     I.3 involvement of partners not financed by Interreg IVC
     I.4 Problems encountered and solutions fount / proposed
     I.5 Further information (if applicable)
II. Detailed reporting per component
     II.1 Component 1
         Report on finances
               Specifications of budget line "no. 4 External Expertise"
               Specifications of budget line "no. 5 Equipment"
     II.2 Component 2
        Indicators
        Report on activities and outputs
                Report on finances
               Specifications of budget line "no. 4 External Expertise"
     II.3 Component 3
        Indicators
        Report on activities and outputs
                Report on finances
               Specifications of budget line "no. 4 External Expertise"
     II.4 Component 4
        Indicators
        Report on activities and outputs
                Report on finances
               Specifications of budget line "no. 4 External Expertise"
     II.5 Collective costs
                Report on finances
Contact Details




                                                -1-
                  General instructions for filling in the progress report




                                                                                                         FLOOD-WISE PROGRESS REPORT 2
When to submit the report to the Lead partner?

This form shall be used by the project partner to provide content-related and financial information on
the progress of the project's implementation. The reporting periods are January - June and July -
December of each calendar year. The report must be submitted within 1,5 months after the last day of
the reporting period. For the reporting period of January - June, the report must be submitted by 25
August of the same year. For the reporting period July - December, the report must be submitted by
25 February of the following year.

What to submit to the Lead Partner?

The electronic and paper version of the entire progress report must be submitted to the FLOOD-
WISE Shared Service Center by the above-mentioned deadlines.
This “Printable Summary” of the report shall bear the signatures of the authorised official of the
project partner institution and the independent first level controller selected by the project partner
institution. It must be accompanied by the partner control confirmation and the control report.
In addition, partners from countries where the first level control is decentralised, and in case
of the first reporting only or in case of change, must also provide the approbation certificate.
Three copies of the main publicity materials and digital scan version (e.g. newsletter in which the
project is mentionned, press articles related to conferences, etc) issued during the reporting period
have also to be submitted to the Lead Partner.


How to fill in the report?

Only the white fields of the report have to be filled in. Grey fields are pre-filled and can include
information from the original application form, from the previous progress report, or from the current
report itself (through automatic links and calculations).


Please ensure to use Microsoft Excel under Windows with Macros enabled; using other
systems/programmes might damage this template.

For any further information on the progress report and monitoring procedures, please consult the
INTERREG IVC programme manual and the FLOOD-WISE project handbook. Project partners
should not hesitate to contact the Lead Partner if questions arise.




                 The Excel protection of the form must not be removed.




                                                   -2-
                                    Checklist for submission
Please make sure that you have fulfilled all the requirements listed below before submitting the




                                                                                                         FLOOD-WISE PROGRESS REPORT 2
documents.

  Yes1. The report is protected and the protection has not been removed during the form's
        completion.

  Yes2. The paper version of the progress report is complete. All the relevant worksheets are filled
        in and provided.

  Yes3. The paper version is signed, stamped and dated by a duly authorised representative of the
        project partner institution.

  Yes4. The “project partner control confirmation” is signed, stamped and dated by an independent
        controller.

  Yes5. The text of the “project partner control confirmation” has not been amended.


  Yes6. The electronic and paper version of the report are identical.


  Yes7. Activities and outputs are clearly reported against the original work plan (component
        description for the respective reporting period) in the contracted version of the application
        form.
  Yes8. All deviations from the originally planned activities and outputs are explained and justified.


  Yes9. No error messages in the progress report indicating budget injuries (in total, in components,
        in budget lines) appear in the progress report.

  Yes10. Any over- or underspending compared with the payment forecast and to the original budget
         by budget line, component and partner is explained and justified.

  Yes11. The budget lines “external expertise and services” and "equipment" are specified.
         Deviations from the original specifications are explained and justified.

  Yes12. Country specific first level control requirements are respected for all partners (cf.
         www.interreg4c.eu).

  Yes13. Partner control checklist by your independent auditor is provided as an annex to the
         progress report.

  Yes14. The project partner's bank details, project coordinator, financial contact, communication
         contact person, First Level Controllers details are completed in the contact details.




                                                   -3-
I. General information on the project's implementation
This part of the report should provide an overview of the project's implementation, i.e. the project's




                                                                                                                                 FLOOD-WISE PROGRESS REPORT 2
achievements so far, the involvement of partners, the use of different funding sources as well as the
problems encountered.

I.1 Update of contact details
Did the contact details of the project partner bank
details/project coordinator/financial contact/communication
contact person/first level controller change?                                     Yes



If yes, then please go to the worksheet "ContactDetails" of the progress report and update the contact
details. For progress report 1 it is necessary to provide the Lead Partner's bank details, the project
coordinator, financial contact and communication

I.2 Summary of the partner's achievements so far
Please provide a brief overall summary of the partner's achievements from the start of the project
until now. Information shall be provided on the main activities as well as the achieved results and
produced outputs. It is advised that this field is filled in after the rest of the progress report has been
completed. Please note that this summary information will be published on the extranet. Thus
it should be easy readable, self-explanatory and without references to other parts of the
reporting form or other documents.

After the launch conference in Brussels the Saxon State Agency for Environment, Agriculture and Geology (PP7) started up
the FLOOD-WISE project by establishing, scheduling and coordinating river basin team Elbe and its tasks and objectives. As
pilot area the region of Mühlberg at the Elbe River was determined. The State Reservoir Administration of Saxony as the most
important stakeholder from the pilot region in Saxony has been invited to participate in the pilot project. Other stakeholders
were invited.
Several regional river basin meetings with project partner 8 (Brandenburg State Office for Einvironment) and the State
Reservoir Administration of Saxony were held. Database has been checked, prepared a common inventory and comparison
of the implementation of the Flood Directive in both states.



The project partner 7 and 8 established a common tender for the implementation of the Floods Directive in the pilot area.
Presentations, the inventory report of phase 1 and a draft of a common approach of the prelimanary flood risk assessment
were being prepared.

The organisation and preparation of the 2nd partner meeting has started.




                                                             -4-
I.3 Total eligible expenditure by budget line




                                                                                                            FLOOD-WISE PROGRESS REPORT 2
All costs in Euro
Budget line                                   Previous      Current
No.         Specification      Total budget    reports       report      Accumulated   %       Remaining
      Staff
  1                             134,025.24      2,097.06     30,183.64     32,280.70   24.09   101,744.54
      Administration
  2                                    0.00         0.00          0.00          0.00    0.00         0.00
      Travel and
  3                               13,438.12       604.37       709.76       1,314.13    9.78    12,123.99
      accommodation
      External expertise and
  4                               92,536.65     7,020.04      5,252.74     12,272.78   13.26    80,263.87
      services
      Equipment
  5                                    0.00         0.00          0.00          0.00    0.00         0.00
      Preparation costs
  6                                    0.00         0.00          0.00          0.00    0.00         0.00
                Total             240,000.01        9,721.47   36,146.14   45,867.61   47.13   194,132.40
                Original budget in the application:           240,000.00 240,000.00
                    Over- or underspending:                  -203,853.86 -194,132.39
                  Over- or underspending in %:                    -84.94      -80.89




                                                    -5-
I.3 Involvement of partners not financed by INTERREG IVC




                                                                                                                                    FLOOD-WISE PROGRESS REPORT 2
Please describe any developments with regard to the partners or parts of the project not co-financed
by the INTERREG IVC programme.




I.4 Problems encountered and solutions found / proposed

1.4.a Concerning activities or partnership, please state any problems encountered during the current
reporting period, the impact of these problems and the solutions proposed.
Due to the delayed start of the project (see Progress Report 1) the activities in the reporting period were still delayed if
compared to the schedule.
This caused a focussing on data-related activities such as the collection and preparation of the data necessary for the PFRA
whereas activities such as transfer activities, the involvement of the interested parties or the information of the public had to
stand back.
Transfer activities where restricted to e-mail-exchange and the PPM 1 while the involvement of the interested parties and the
information of the public were intensified in preparation in the following reporting period.




1.4.b Concerning finances, please state any problems encountered during the current reporting
period, explain the reasons and propose solutions, in particular concerning:
• general under/overspending,
• expenditure that has been paid out during this period but exceptionally could not be reported
(amounts per partner to be indicated)
• and problems with first level control.




                                                               -6-
                                                                                                          FLOOD-WISE PROGRESS REPORT 2
Have any corrections of already reported expenditure
                                                                     No
been undertaken in this report?

If yes, please download a financial correction sheet from the INTERREG IVC website and
submit it as an annex to this progress report.


I.5 Further information (if applicable)
If you wish to report on any other issues not covered yet in the other parts of this report, please use
the following section.




                                                   -7-
II. Detailed reporting per component
This part of the report is dedicated to the detailed reporting per component. Apart from Component 1,




                                                                                                                               FLOOD-WISE PROGRESS REPORT 2
the reporting per component consists of three main sections. The first section is dedicated to the
reporting of output and result indicators. These indicators are taken from the approved application
form; they can be either pre-defined at programme level or self-defined by the project. The completion
of this section is particularly important since it directly contributes to the monitoring of the
programme's implementation and success. The second section is dedicated to the detailed
description of the activities and outputs of the reporting period. The third and last section focuses on
the financial reporting of the component.

II.1 Component 1

Title:               Management and coordination
Total eligible                          878.86
Planned results:     A well managed project reaching its objectives, without serious conflict between the partners, without
                     irregularities and with smooth reporting to the programme




II.1.1 Report on finances
II.1.1 A) Component's expenditure by budget line
All costs in Euro
                                     Total         Previous         Current       Accumulate
Budget line                         budget          reports          report           d               %       Remaining
     Staff related to
  1                                   6,240.00             0.00         600.00           600.00        9.62        5,640.00

      Reporting activities by
                                      3,360.00             0.00         600.00           600.00       17.86        2,760.00
      partner
      Audit activities by
      internal FLC                    2,880.00             0.00            0.00            0.00        0.00        2,880.00

      Administration
  2                                        0.00            0.00            0.00            0.00        0.00             0.00

      Travel and
  3                                   1,043.76             0.00         278.86           278.86       26.72          764.90
      accommodation
      Traveling to Steering
      Committee meetings              1,043.76             0.00         278.86           278.86       26.72          764.90
      during PPM (6)

      External expertise
  4   and services *                       0.00            0.00            0.00            0.00        0.00             0.00

      Audit activities by
      external FLC                         0.00            0.00            0.00            0.00        0.00             0.00

      Equipment **
  5                                        0.00            0.00            0.00            0.00        0.00             0.00

      Laptops, computers,
      skype work station,                  0.00            0.00            0.00            0.00        0.00             0.00
      video projector etc.

                                      7,283.76             0.00         878.86           878.86       12.07        6,404.90
                Total
* Please go to B) Specification of budget line No 4 „External expertise and services'
** Please go to C) Specification of budget line No 5 „Equipment'
                                                           -8-
Deviations from the original plans
Please explain and justify any financial deviations that occurred in this reporting period, e.g. if you




                                                                                                                                 FLOOD-WISE PROGRESS REPORT 2
exceeded the total budget by budget line or component, if there are discrepancies between the
activities described and finances reported.
Audit activities by internal FLC: At the time when the application of the Project there was an internal FLC at the Saxon State
Office. Meanwhile there is a decentralized scheme of controlling by external FLC in Saxony. Accordingly there are no costs
which can be applied to the budget line which called "Audit activities by internal FLC". Because of Saxon procurement rules
the costs of the external FLC are to be applied to another state budget which means that these costs can also not be applied
in budget line “Audit activities by external FLC”.
We ask for shifting this amount "Audit activities by internal FLC" to the staff budget line “Reporting activities by partner”.




II.1.1 B) Specification of budget line No 4 ‘External expertise and services'
Below you find the information on "External expertise" how it is agreed and appoved in the application
form with the INTERREG IVC programme. This means that only costs related to this description will
be accepted by the Lead Partner and by the Programme. In case you want to report expenditures
different than described below, please justify it and use "Justification of deviations for items listed
above although not foreseen in the application form" below. Please note that deviations have to
remain exceptional and can only be approved in well justified cases. Please provide information on
"External expertise" costs paid and certified. For each cost item provide clear specification of the sub-
contracted expertise including information on the partner responsible for sub-contracting, the sub-
contracted body and the corresponding amount. Note that the description and the amount should
correspond to the description stated in the approved application. If necessary two lines can be used
for the description of the same cost.



                                            Description
Item    (please refer to the specification of expertise foreseen in the application form,                          Amount
 no. section 4.3, otherwise also provide specifications below and justify in the next table)                        (EUR)
     Audit cost per partner (P.6,9,14,15 EUR 4.800 and P.12 EUR 2.000)
  1                                                                                                                       0.00

  2                                                                                                                       0.00

  3                                                                                                                       0.00

  4                                                                                                                       0.00

  5                                                                                                                       0.00

  6                                                                                                                       0.00

                                                                                                   Sub-total:             0.00




                                                              -9-
Item     Justification of deviations for items listed above although not foreseen in the application form




                                                                                                                   FLOOD-WISE PROGRESS REPORT 2
 no.   (please note that deviations have to remain exceptional and can only be approved in well justified cases)




II.1.1 C) Specification of budget line No 5 ‘Equipment'
Please provide information on "Equipment" costs paid and certified. For each cost item provide clear
specification of the purchased equipment including information on the actual costs. Note that the
information and expenditure should correspond to the description stated below.




                                             Description
Item     (please refer to the specification of expertise foreseen in the application form,            Amount
 no. section 4.3, otherwise also provide specifications below and justify in the next table)           (EUR)
     1 laptop, 1 printer, 1 flash USB and 1 mobile phone (P15)
  1                                                                                                         0.00

  2                                                                                                         0.00

  3                                                                                                         0.00

  4                                                                                                         0.00

  5                                                                                                         0.00

  6                                                                                                         0.00

                                                                                        Sub-total:          0.00




                                                     -10-
Item Justification of deviations for items listed above although not foreseen in the application form




                                                                                                                 FLOOD-WISE PROGRESS REPORT 2
 no. (please note that deviations have to remain exceptional and can only be approved in well justified cases)




                                                     -11-
II.2 Component 2

Title:                Communication and dissemination




                                                                                                                                FLOOD-WISE PROGRESS REPORT 2
Total eligible                         1,200.00
Planned results:      Strengthened comm. between partners in border areas; ext. (reg., nat. and internat.) stakeholders
                      informed about project activities and results. Comm. freely available FRM practices via project
                      website, linked to WISE-RTD portal.



II.2.1 Indicators
Please report on the following output and result indicators by inserting the respective figures of the
current period in the white column. The numbers should ONLY refer to outputs and results produced
by your own organisation. These indicators should also be reflected and justified in the description of
the activities and outputs of the component (section II.2.2).
                                                           Previous                        Updated
                                                                            Current
Output indicators                                         cumulative                      cumulative      Project target
                                                                            period
                                                             total                          total
N° of press releases about FLOOD-WISE
                                                                       0              0               0                   15
disseminated by your organisation
N° of copies of FLOOD-WISE brochures
                                                                       0              5               5               2000
disseminated by your organisation
N° of copies of FLOOD-WISE newsletters
                                                                       0              5               5               5000
disseminated by your organisation
N° of dissemination events organised by your                           0              0               0                   12
organisation
N° of other events participated in which Flood-wise
                                                                       0              2               2                    9
is presented by your organisation




                                                           Previous                        Updated
                                                                            Current
Result indicators                                         cumulative                      cumulative      Project target
                                                                            period
                                                             total                          total
N° of articles/appearances in press and media in
                                                                       0              1               1                    8
your region or country
N° of participants in events organised by the project
                                                                       0              3               3                   390
for your organisation
No. of flood man. practices of your river basin /
                                                                       0              0               0                   18
region published in WISE-RTD
No. of staff of your organisation with increased cross-
                                                                       0              5               5                   40
cultural skills
                                                                                                      0
                                                                                                      0




                                                          -12-
II.2.2 Report on activities and outputs
Please describe in the section below the activities which have taken place in your river basin and the
main outputs produced by your organisation during the reporting period for component 2.




                                                                                                                                  FLOOD-WISE PROGRESS REPORT 2
Activities of the current reporting period as originally planned according to the application
form by SSC and project partners
SC with support of SSC:
- Organize political expert forum 1 during partner meeting 1 – Oct. 2011 - for dissemination project set up and inventory phase
1 "flood risk assessment"

SSC:
- produce digital newsletters about partner meeting 1 and transfer-activities between RB's
- prepare press releases about partner meeting 1, pilot projects and transfer activities
- Prepare database structure in WISE-RTD




Activities which have taken place in your river basin or region during the reporting period
- participation PPM1, steering committee and workshops in Wlodawa (PL)
- German translation of FLOOD-WISE update October 2010 and fact sheet FLOOD-WISE
- contact to further possible stakeholders to accompany the Pilot Project "Mühlberg"
- short introduction of FLOOD-WISE on a LABEL Meeting (10.09.)
- presentation of FLOOD-WISE on a meeting with Czech Republic within LABEL (05.10.)
- introduction of FLOOD-WISE on the own website
- German translation of the fact sheet FLOOD-WISE
- wrote a short report about the flood 2010 August 2010 flood in the Lusatian Neisse catchment of Saxony
- preparation of stakeholder meeting 2 (scheduled for 12.12.2010, postponed to 13.1.2011)
- contact to stakeholders


- regularly consulting by phone and e-mail with PP 8
- monthly inhouse meetings
- regularly visits on project's website and updating of information given there




Outputs of the current reporting period as originally planned according to the application form
by SSC and project partners
 1 political expert forum during partner meeting 1
- 1 training session WISE-RTD
- first version database structure in WISE-RTD
- 2 digital newsletters
- 3 press releases



Outputs produced by your organisation during the reporting period
- Progress Report 1
- evaluation paper of PPM1
- presentation (ppt) of FLOOD-WISE
- German FLOOD-WISE update and German fact sheet FLOOD-WISE
- Work Plan River Elbe
- minutes of RBM
- FLOOD-WISE on the own website (http://www.umwelt.sachsen.de/umwelt/wasser/en/7843.htm)
- preparation of invitation and draft programme for PPM2 (Dresden), list of invitees for PEF1 (Mühlberg 6.4.2011)
- blog "August 2010 flood in the Lusatian Neisse catchment of Saxony"
- blog "Joint Polish-German-Czech Report of the Flood from 07 to 10 August 2010 at the Lusatian Neisse..."


                                                              -13-
                                                                                                         FLOOD-WISE PROGRESS REPORT 2
Deviations from the original plans
If applicable, please describe possible deviations from the initially planned activities that may have
occured in this reporting period. The reason for the deviation should be provided as well as its
possible consequence on the project's implementation and the solution proposed to sort out this
deviation.




                                                  -14-
II.2.3 Report on finances
II.2.3 A) Component's expenditure by budget line
All costs in Euro




                                                                                                            FLOOD-WISE PROGRESS REPORT 2
                                 Total      Previous      Current      Accumulate
Budget line                     budget       reports       report          d            %      Remaining
     Staff
  1                             17,520.00          0.00     1,200.00      1,200.00      0.00    16,320.00

      Increase media and
      non-media awareness
      of the project in each     7,000.00          0.00       700.00       700.00       0.00     6,300.00
      partner region

      Establish links with
      other authorities and
      stakeholder groups in      5,400.00          0.00       500.00       500.00       0.00     4,900.00
      each region

      Dissemination of the
      project results in each    5,120.00          0.00         0.00         0.00       0.00     5,120.00
      region
      Developing WISE-RTD
      database structure to
      collect good practices
      on flood risk                  0.00          0.00         0.00         0.00       0.00         0.00
      management
      strategies/tools


      Travel and
  3                              3,131.25          0.00         0.00         0.00       0.00     3,131.25
      accommodation
      Political Expert Forum     3,131.25          0.00         0.00         0.00       0.00     3,131.25
      during PPM (6)
      External expertise
  4                                  0.00          0.00         0.00         0.00       0.00         0.00
      and services *
      Increase media and
      non-media awareness
                                     0.00          0.00         0.00         0.00       0.00         0.00
      of the project in each
      partner region
      Establish links with
      other authorities and
      stakeholder groups in          0.00          0.00         0.00         0.00       0.00         0.00
      each region
      Dissemination of the
      project results in each        0.00          0.00         0.00         0.00       0.00         0.00
      region
      Developing WISE-RTD
      database structure to
      collect good practices
      on flood risk                  0.00          0.00         0.00         0.00       0.00         0.00
      management
      strategies/tools




                                20,651.25          0.00     1,200.00      1,200.00      0.00    19,451.25
               Total


* Please go to B) Specification of budget line No 4 „External expertise and services'


                                                  -15-
Deviations from the original plans
Please explain and justify any financial deviations that occurred in this reporting period, e.g. if you




                                                                                                                 FLOOD-WISE PROGRESS REPORT 2
exceeded the total budget by budget line or component, if there are discrepancies between the
activities described and finances reported.




II.2.3 B) Specification of budget line No 4 ‘External expertise and services'
Below you find the information on "External expertise" how it is agreed and appoved in the application
form with the INTERREG IVC programme. This means that only costs related to this description will




                                                                                                                 FLOOD-WISE PROGRESS REPORT 2
be accepted by the Lead Partner and by the Programme. In case you want to report expenditures
different than described below, please justify it and use "Justification of deviations for items listed
above although not foreseen in the application form" below. Please note that deviations have to
remain exceptional and can only be approved in well justified cases. Please provide information on
"External expertise" costs paid and certified. For each cost item provide clear specification of the sub-
contracted expertise including information on the partner responsible for sub-contracting, the sub-
contracted body and the corresponding amount. Note that the description and the amount should
correspond to the description stated in the approved application. If necessary two lines can be used
for the description of the same cost.



                                           Description
Item    (please refer to the specification of expertise foreseen in the application form,        Amount
 no. section 4.3, otherwise also provide specifications below and justify in the next table)      (EUR)
     Developing WISE-RTD database structure for flood risk management strategies/tools P3
  1                                                                                                       0.00

      Increase media and non-media awareness and links with stakeholders in partner region P6
  2                                                                                                       0.00

      Dissemination of the project results in each region (P4 5.120; P6 3.584)
  3                                                                                                       0.00

      Logistics final event P2
  4                                                                                                       0.00

      Logistics other interregional partner meetings (P 5,7,9,11)
  5                                                                                                       0.00

  6                                                                                                       0.00

  7                                                                                                       0.00

                                                                                    Sub-total:            0.00

                                                      -16-
Item     Justification of deviations for items listed above although not foreseen in the application form




                                                                                                                   FLOOD-WISE PROGRESS REPORT 2
 no.   (please note that deviations have to remain exceptional and can only be approved in well justified cases)




                                                     -17-
II.3 Component 3

                         Exchange of experiences dedicated to the identification and analysis of good




                                                                                                                                           FLOOD-WISE PROGRESS REPORT 2
Title:                   practices
Total eligible                            20,129.05
Planned results:         Partners exchanged good practices of cross-border cooperation between river basins. Lessons learnt
                         through interregional transfer are published in reports, available for EU Commission, Member States
                         and water managers in Eur.




II.3.1 Indicators
Please report on the following output and result indicators by inserting the respective figures of the
current period in the white column. The numbers should ONLY refer to outputs and results produced
by your own organisation. As indicated below, good practices need to be further justified directly in
this section (II.3.1.). The other indicators, they should be reflected and justified in the description of
the activities and outputs of the component (section II.3.2).
                                                            Previous                               Updated
                                                                                Current
Output indicators                                          cumulative                             cumulative         Project target
                                                                                period
                                                              total                                 total
N° of interregional events organised by your
                                                                           1                0                    1                     6
organisation to exchange experience
N° of participants in these interregional
                                                                         10                 0                   10                  240
events by your organisation
No. of regional / local policies and
instruments addressed concerning your                                      0                0                    0                   12
organisation, river basin, region or country


No. of good practices of your organisation,
                                                                           0                4                    4                   18
river basin, region or country identified


Please describe briefly the good practices identified by your organisation during this reporting period.
At least, a short explanation on and the location of each practice have to be provided.
A common catalogue of possible measures for flood risk management should be established across borders. In this case a
draft has been produced that covers the fields of flood risk management and possible measures to reduce the risks. This draft
currently gets tested and shall be distributed.

For hydrological/hydraulical modeling a common hydrologic basis should be established. In the case of the Middle Elbe the
maximum level reached during the flood of 2002 plus a addition has been chosen, that means the hydrological basis is a flood
of 10 m heigth at the central gauge in Dresden (near the Augusts bridge).



According to the FRMD a standardised procedure should be established in every part of a river basin that is to be covered by
a partly FRMP. This applies equally to modeling, mapping, planning and the strategic environmental assessment (SEA).
During this project a progress towards standardisation in the Elbe basin will be made, but whether it will be achieved is
questionable.

Usage of German ATKIS-data for PFRA: The FD demands the usage of information about various spatial patterns like
inhabitants, potential economical risks or distribution of potentially affected infrastructure within the area potentially at risk. This
can be accomplished by using map information prepared by the german geodata services ("ATKIS").


For the area in Saxony and Brandenburg the ATKIS-data were analysed which datasets or sub-sets could be used and how.
Several data were directly or after a transformation used to prepare a draft map of the PFRA and the method was fixed as
chart.
                                                                 -18-
Please describe one (or several) good practice(s) of your organisation, river basin or region which
you consider of particular interest in more detail in the field below. The information provided in this
section will contribute to the qualitative evaluation of the programme's achievements and may be
published.




                                                                                                               FLOOD-WISE PROGRESS REPORT 2
                                                    Previous                     Updated
                                                                  Current
Result indicators                                  cumulative                   cumulative   Project target
                                                                  period
                                                      total                       total
No. of staff members of your organisation with
increased capacity (awareness/knowledge/skills)               5             0            5                45
resulting from the exchange of experience at
interregional events

Please justify the figure reported for the above indicator.The numbers should ONLY refer to outputs
and results produced by your own organisation.




                                                   -19-
                                                   Previous                       Updated
                                                                   Current
Result indicators                                 cumulative                     cumulative       Project target




                                                                                                                   FLOOD-WISE PROGRESS REPORT 2
                                                                   period
                                                     total                         total

N° of good practices successfully transferred
                                                               0             0                0                6
to or from your river basin, region or country.

If applicable, please describe in detail the transfer of practices to or from your river basin, region or
country that took place during this reporting period. Information on the 'donor' and 'benefiting' regions
is required as well as the way this practice was concretely transfered into the (these) 'benefiting'
region(s). The information provided in this section will contribute to the qualitative evaluation of the
programme‟s achievements and may be published.




                                                      -20-
                                                  Previous                         Updated
                                                                    Current
Result indicators                                cumulative                       cumulative       Project target
                                                                    period
                                                    total                           total




                                                                                                                    FLOOD-WISE PROGRESS REPORT 2
N° of regional/local policies and instruments
                                                              0               0                0                6
improved by your organisation

If applicable, please describe in detail the specific policies / instruments that were improved by your
organisation during this reporting period andhow they were improved. The way interregional
cooperation has contributed to this improvement has also to be made clear. The information provided
in this section will contribute to the qualitative evaluation of the programme's achievements and may
be published.




                                                        Previous                       Updated
                                                                       Current
Result indicators                                      cumulative                     cumulative   Project target
                                                                       period
                                                          total                         total
N° of cross border contacts to harmonize policies in
                                                                  0               4            4               10
your border area
                                                                                               0
                                                                                               0
                                                                                               0
                                                                                               0




                                                       -21-
II.3.2 Report on activities and outputs
Please describe in the section below the activities which have taken place in your river basin / region
and the main outputs produced by your organisation during the reporting period for component 3.




                                                                                                                        FLOOD-WISE PROGRESS REPORT 2
Activities of the current reporting period as originally planned according to the application
form
Partner Meeting 1 (Oct. 2010, Location: Western Bug river basin):
- Plenary partner Meeting 1 (Oct. 2010, Location: Western Bug river basin)
- Thematic workshops (3): transfer of (at least) 3 good practices on flood risk assessment
- Plenary partner meeting: conclusions of transfer workshops and follow-up
- Study visit W. Bug river (problems, practices, management issues)
- Regional meetings in each river basin (participants: partners and third parties involved in river basin concerned):
 a) preparation of conclusions flood risk assessment.
 b) start inventory of problems and good practices on flood risk mapping.
- 6 staff exchanges for interregional transfer activities of good practices




Activities in which your organisation was involved during the reporting period
- Coordination of the pilot team Elbe
- 2nd regional river basin meeting in September (Cottbus 16.09.2010)
- preparation sub report phase 1
- Participation at the 1st plenary partner meeting in Wlodawa and the thematic workshops to tranfer good practice
- Study Visit Western Bug River Basin
- Development of work plan Elbe
- Preparations, tendering procedure pilot Elbe
- meeting with Czech Republic (Dresden 05.10.2010)
- Preparation of conclusion and a common method of the PFRA
- 3rd regional river basin meeting in November (Dresden 23.11.2010)


- E-Mail transfer about risk mapping to PP 14/15
- organsiation 2nd PPM in Dresden
- organisation study visit and PEF in Mühlberg
- development and harmonization of a list of invitees for the PEF in Mühlberg, 6th April 2011
- organisation of the 2nd Stakeholdermeeting in Mühlberg
- start inventory of flood risk mapping in the Elbe River Basin
- regularly consulting by phone and e-mail with PP 8
- monthly inhouse meetings




Outputs of the current reporting period as originally planned according to the application
form
 1 Partner meeting in W. Bug river basin (25 participants of project partners)
- 3 thematic workshops
- 2 reg. RB meetings
- 1 study visit in Western Bug river basin
- 6 partner staff members exchanged with other partners
- 6 inventory reports on problems and good practices on flood risk assessment




Outputs which your organisation helped to produce during the reporting period
- presentation of an example of flood risk mapping during the 1st PPM
- presentation of two example of cross border mapping during the 1st PPM
- sub-report on pilot-area "Elbe near Mühlberg"
- work plan Elbe Phase 2
- eaxmple of cross border PFRA on the extranet
- overview of the implementation of the flood directive in EU member states (study project)
- comparison of existing data and usable data formats for PFRA in Brandenburg and Saxony
- draft of a common method of the PFRA



                                                              -22-
Deviations from the original plans
If applicable, please describe possible deviations from the initially planned activities that may have
occured in this reporting period. The reason for the deviation should be provided as well as its




                                                                                                                                     FLOOD-WISE PROGRESS REPORT 2
possible consequence on the project's implementation and the solution proposed to sort out this
deviation.
Due to the delay of the projectstart, the draft-problem inventory "flood risk mapping" for river basin Elbe is planned in the next
reporting period.




                                                               -23-
II.3.3 Report on finances
II.3.3 A) Component's expenditure by budget line
All costs in Euro




                                                                                                             FLOOD-WISE PROGRESS REPORT 2
                                      Total      Previous    Current     Accumulate
Budget line                          budget       reports     report         d          %       Remaining
     Staff
  1                                  65,369.35        0.00   20,124.05     20,124.05    30.79    45,245.30

      Coordinating partners          31,569.35        0.00   13,624.05     13,624.05             17,945.30
      in each river basin
      Preparation of sub-
      reports                         3,840.00        0.00    1,000.00      1,000.00              2,840.00

      Preparation of final
      report                          2,560.00        0.00        0.00          0.00              2,560.00

      Organisation of launch
      event + study visit P1              0.00        0.00        0.00          0.00                  0.00

      Organisation of final
      event + political forum             0.00        0.00        0.00          0.00                  0.00
      P16

      Organisation of
      interregional partner
      meetings: start and
      closure of each project         2,560.00        0.00    1,200.00      1,200.00              1,360.00
      phase + study visits P
      5,7,9,11
      Organisation of
      individual river basin          3,840.00        0.00    1,300.00      1,300.00              2,540.00
      meetings
      Carry out interregional
      exchange and transfer
      activities (inventories, bi-
      lateral intervisions,          21,000.00        0.00    3,000.00      3,000.00     0.00    18,000.00
      transfer activities etc.)


      Travel and
      accommodation

  3                                   8,075.00      604.37        0.00       604.37      7.48     7,470.63



      Plenary Partner                 4,175.00      604.37        0.00       604.37      0.00     3,570.63
      Meetings visitsstudy
      Bi-lateral incl. between
      partners                        3,900.00        0.00        0.00          0.00     0.00     3,900.00

      Individual river basin
      meetings (project                   0.00        0.00        0.00          0.00     0.00         0.00
      manager to each RB)
      External expertise
  4   and services *                  6,600.00        0.00        5.00          5.00              6,595.00

      Translation services to          600.00         0.00        0.00          0.00                600.00
      Logistics and transfer
      exchangeindividual river
                                      6,000.00        0.00        5.00          5.00              5,995.00
      basin meetings

                                     80,044.35      604.37   20,129.05     20,733.42     0.00    59,310.93
                Total
* Please go to B) Specification of budget line No 4 „External expertise and services'
                                                     -24-
Deviations from the original plans
Please explain and justify any financial deviations that occurred in this reporting period, e.g. if you




                                                                                                                                   FLOOD-WISE PROGRESS REPORT 2
exceeded the total budget by budget line or component, if there are discrepancies between the
activities described and finances reported.
Due to the delayed start of the project (see Progress Report 1) the activities in the reporting period were still delayed if
compared to the schedule.
We've prepared a concerted specification of tender for the pilot area, but there were no contracting and no costs for external
expertises in the reporting period 2. Therfore we ask for shifting the budget of external expertises in Component 3 completly in
the following reporting periods.

The costs of 5 € which reported here in budget line "Logistics individual river basin meetings" have to be reported in
Component 2 in the budget line "Logistics other interregional partner meetings" because these costs resulted in the
preparation of the next partner meeting in April 2011 (organisation venue and accomodation). But in this reporting period costs
for "Logistics other interregional partner meetings" of PP7 are not foreseen.


Costs of travel to the PPM are contained in the costs of travel to the Steering Committee (II.1.1): No separate travel costs are
reported for attending to the PPM in Wlodawa.




II.3.3 B) Specification of budget line No 4 ‘External expertise and services'
Below you find the information on "External expertise" how it is agreed and appoved in the application
form with the INTERREG IVC programme. This means that only costs related to this description will




                                                                                                                                   FLOOD-WISE PROGRESS REPORT 2
be accepted by the Lead Partner and by the Programme. In case you want to report expenditures
different than described below, please justify it and use "Justification of deviations for items listed
above although not foreseen in the application form" below. Please note that deviations have to
remain exceptional and can only be approved in well justified cases. Please provide information on
"External expertise" costs paid and certified. For each cost item provide clear specification of the sub-
contracted expertise including information on the partner responsible for sub-contracting, the sub-
contracted body and the corresponding amount. Note that the description and the amount should
correspond to the description stated in the approved application. If necessary two lines can be used
for the description of the same cost.




                                            Description
Item    (please refer to the specification of expertise foreseen in the application form,                            Amount
 no. section 4.3, otherwise also provide specifications below and justify in the next table)                          (EUR)
     Translation services to exchange and transfer good practices P4,7,8,15
  1                                                                                                                         0.00

        Logistics individual river basin meetings RBC
   2                                                                                                                        5.00

   3                                                                                                                        0.00

   4                                                                                                                        0.00

   5                                                                                                                        0.00

   6                                                                                                                        0.00

   7                                                                                                                        0.00

                                                                                                     Sub-total:             5.00
                                                              -25-
Item Justification of deviations for items listed above although not foreseen in the application form




                                                                                                                 FLOOD-WISE PROGRESS REPORT 1
 no. (please note that deviations have to remain exceptional and can only be approved in well justified cases)




                                                     -26-
II.4 Component 4

Title:               Implementation of pilot actions to ensure interregional transfer of good practices of




                                                                                                                              FLOOD-WISE PROGRESS REPORT 2
Total eligible                       10,000.00
costs:
Planned results:     Innovative examples of joint flood risk assessments, joint flood risk maps and joint flood risk
                     management plans in border areas of four international river basins.




II.4.1 Indicators

Please report on the following output and result indicators by inserting the respective figures of the
current period in the white column. The numbers should ONLY refer to outputs and results produced
by your own organisation. These indicators should also be reflected and justified in the description of
the activities and outputs of the component (section II.4.2).
                                                            Previous                         Updated
                                                                             Current
Output indicators                                          cumulative                       cumulative       Project target
                                                                             period
                                                              total                           total
No. of FLOOD-WISE partners involved in cross
                                                                        2               0                2                9
border pilot projects in your river basin
No. of external parties involved in cross border
                                                                        1               1                2                4
projects in your border area
No. of reports by your river basin on cross border
implementation of flood risk management                                 0               0                0                4
instruments
No. of presentations of experiences in your border
area with cross border implementation of flood risk                     0               0                0               12
management instruments

                                                                                                         0

                                                                                                         0

                                                            Previous                         Updated
                                                                             Current
Result indicators                                          cumulative                       cumulative       Project target
                                                                             period
                                                              total                           total
No. of cross border flood risk assessments realised
                                                                        0               1                1                4
in your river basin
No. of cross border flood risk maps realised in your
                                                                        0               0                0                4
river basin
No. of cross border flood risk management plans
                                                                        0               0                0                4
realised in your river basin

                                                                                                         0

                                                                                                         0

                                                                                                         0




                                                          -27-
II.4.2 Report on activities and outputs
Please describe in the section below the activities which have taken place and main outputs
produced during the reporting period for component 4.
Activities of the current reporting period as originally planned according to the application




                                                                                                                                 FLOOD-WISE PROGRESS REPORT 2
form
Each of the pilot team meetings aiming at the development of a joint approach for flood risk assessment in the 4 river basins,
addressing ecological, economic and spatial requirements as well; presentation of and discussion about approach with
responsible organisations;




Activities which have taken place in your river basin during the reporting period
- regular, almost daily, contact between the members of the pilot team via mail and telephone
- comparison of existing data and usable data formats for PFRA in Brandenburg and Saxony
- development of criteria and indicators for significance
- drafting of a common method of the PFRA
- coordinated development of a shared specification for tenders for FHM / FRM / FRMP and the coordinative task of
developing common maps / plan
- procurement procedure for the development of FHM / FRM / FRMP
- development of tender-specifications for coordinative work
- distributed and coordinated work on a shared list of possible flood risk management measures

- concerted preparation of sub-report on pilot-area "Elbe near Mühlberg"
- start inventory of flood risk mapping in the Elbe River Basin
- organisation study visit and PEF in Mühlberg
- organisation of the 2nd Stakeholdermeeting in Mühlberg
- preparation of presentations for the stakeholder-meeting 2




Outputs of the current reporting period as originally planned according to the application form
4x3 pilot team meetings; W. Bug: 3 presentations and discussion sessions (in Ukrain, Poland and Belarus); Roer: 2
presentations and discussion sessions (NL, Germany); Elbe: 2 presentations and discussion sessions (Germany, Czech
Rep.); Sava: 2 presentations and discussion sessions formal (Croatia, Slov.);




Outputs produced by your organisation during the reporting period
- 2 RBM with presentations and discussion sessions
- 1 meeting with Czech Rep.
- coordinated compilation of data usable for assessment of flood risks
- concerted specification of tenders for HFM / HRM / HRMP and coordinative work
- specification of tenders for coordinative work
- draft of a common method of the PFRA
- draft of a common list of flood management measures
- programme, list of stakeholder adresses, invitation and presentations for stakeholder-meeting (12.12.10/13.1.11)
- draft of programme for PPM 2 in Dresden, study visit and the PEF in Mühlberg in April 2011


                                                             -28-
Deviations from the original plans
If applicable, please describe possible deviations from the initially planned activities that may have
occured in this reporting period. The reason for the deviation should be provided as well as its




                                                                                                                                   FLOOD-WISE PROGRESS REPORT 2
possible consequence on the project's implementation and the solution proposed to sort out this
deviation.
Due to the delayed start of the project (see Progress Report 1) the activities in the reporting period were still delayed if
compared to the schedule.

We've prepared a concerted specification of tender for the pilot area, but there were no contracting and no costs for external
expertises in the reporting period 2. Therfore we ask for shifting the budget of external expertises in Component 4 completly in
the following reporting periods.




                                                               -29-
II.4.3 Report on finances
II.4.3 A) Component's expenditure by budget line
All costs in Euro




                                                                                                       FLOOD-WISE PROGRESS REPORT 2
                                 Total      Previous    Current     Accumulate
Budget line                     budget       reports     report         d         %       Remaining
     Staff
  1                             21,840.00        0.00    5,000.00      5,000.00   22.89    16,840.00

      Bug Pilot cross border
      flood risk assessment          0.00        0.00        0.00         0.00     0.00         0.00
      P12,11
      Elbe Pilot cross border
      flood risk assessment     10,240.00        0.00    5,000.00         0.00     0.00    10,240.00
      P7,8
      Roer Pilot cross border
      flood risk assessment          0.00        0.00        0.00         0.00     0.00         0.00
      P5,6
      Sava Pilot cross border
      flood risk assessment          0.00        0.00        0.00         0.00     0.00         0.00
      P9,10
      Bug Pilot cross border
      flood risk map P11,12          0.00        0.00        0.00         0.00     0.00         0.00

      Elbe Pilot cross border
      flood risk map P7,8        5,800.00        0.00        0.00         0.00     0.00     5,800.00

      Roer Pilot cross border
      flood risk map P5,6            0.00        0.00        0.00         0.00     0.00         0.00

      Sava Pilot cross border
      flood risk map P9              0.00        0.00        0.00         0.00     0.00         0.00

      Bug Pilot cross border
      flood risk management
                                     0.00        0.00        0.00         0.00     0.00         0.00
      plan P11,12

      Elbe Pilot cross border
      flood risk management
                                 5,800.00        0.00        0.00         0.00     0.00     5,800.00
      plan P7,8

      Roer Pilot cross border
      flood risk management
      plan P5,6                      0.00        0.00        0.00         0.00     0.00         0.00


      Sava Pilot cross border
      flood risk management          0.00        0.00        0.00         0.00     0.00         0.00
      plan P9
      External expertise
  2                             30,000.00          0.00         0.00         0.00       0.00   30,000.00
      and services *
      Roer Pilot cross border




                                                                                                           FLOOD-WISE PROGRESS REPORT 2
      flood risk assessment          0.00          0.00         0.00         0.00       0.00        0.00
      P5,6
      Sava Pilot cross border
      flood risk assessment          0.00          0.00         0.00         0.00       0.00        0.00
      P9
      Bug Pilot cross border
      flood risk map P12             0.00          0.00         0.00         0.00       0.00        0.00

      Elbe Pilot cross border
      flood risk map P7,8       10,000.00          0.00         0.00         0.00       0.00   10,000.00

      Roer Pilot cross border
      flood risk map P5,6            0.00          0.00         0.00         0.00       0.00        0.00

      Sava Pilot cross border
      flood risk map P9              0.00          0.00         0.00         0.00       0.00        0.00

      Elbe Pilot cross border
      flood risk management
      plan P7,8                 20,000.00          0.00         0.00         0.00       0.00   20,000.00


      Roer Pilot cross border
      flood risk management
                                     0.00          0.00         0.00         0.00       0.00        0.00
      plan P5,6

      Sava Pilot cross border
      flood risk management          0.00          0.00         0.00         0.00       0.00        0.00
      plan P9

               Total            51,840.00          0.00    10,000.00     5,000.00       9.65   98,680.00
* Please go to B) Specification of budget line No 4 „External expertise and services'




                                                  -31-
II.4.3 B) Specification of budget line No 4 ‘External expertise and services'
Below you find the information on "External expertise" how it is agreed and appoved in the application
form with the INTERREG IVC programme. This means that only costs related to this description will




                                                                                                                   FLOOD-WISE PROGRESS REPORT 2
be accepted by the Lead Partner and by the Programme. In case you want to report expenditures
different than described below, please justify it and use "Justification of deviations for items listed
above although not foreseen in the application form" below. Please note that deviations have to
remain exceptional and can only be approved in well justified cases. Please provide information on
"External expertise" costs paid and certified. For each cost item provide clear specification of the sub-
contracted expertise including information on the partner responsible for sub-contracting, the sub-
contracted body and the corresponding amount. Note that the description and the amount should
correspond to the description stated in the approved application. If necessary two lines can be used
for the description of the same cost.




                                              Description
Item    (please refer to the specification of expertise foreseen in the application form,             Amount
 no. section 4.3, otherwise also provide specifications below and justify in the next table)           (EUR)
     Roer Pilot: cross border flood risk assessment, map and plan (P5 18.432; P6 21.504)
  1                                                                                                         0.00

       Sava Pilot: cross border flood risk assessment, map and plan
  2                                                                                                         0.00

       Bug Pilot: cross border flood risk assessment, map and plan
  3                                                                                                         0.00

       Elbe Pilot: cross border flood risk assessment, map and plan (P7 30.000; P8 25.000)
  4                                                                                                         0.00

       External expertise for interregional evaluation of pilot-experiments
  5                                                                                                         0.00

  6                                                                                                         0.00

  7                                                                                                         0.00

                                                                                        Sub-total:          0.00




Item     Justification of deviations for items listed above although not foreseen in the application form
 no.   (please note that deviations have to remain exceptional and can only be approved in well justified cases)




                                                       -32-
II.5 Collective costs

Title:               Collective Costs




                                                                                                         FLOOD-WISE PROGRESS REPORT 2
Total eligible                    8,938.23


II.5.1 Report on finances
II.5.1 A) Expenditure by budget line and Component
All costs in Euro
                                  Total      Previous     Current     Accumulate
Budget line                      budget       reports      report         d         %       Remaining
     Staff
  1                              23,055.89     2,097.06    3,259.59      5,356.65   23.23    17,699.24

       Component 1               15,596.20     2,097.06    2,340.65      4,437.71   28.45    11,158.49
       Component 2                7,459.69         0.00      918.94        918.94   12.32     6,540.75
       Travel
  2                               1,188.11         0.00      430.90       430.90    36.27       757.21

       Component 1                1,188.11         0.00      430.90       430.90    36.27       757.21
       External expertise
  4                              55,936.65     7,020.04    5,247.74     12,267.78    9.38    43,668.87
       and services *
       Component 1               16,296.31     1,567.51    3,252.27      4,819.78   29.58    11,476.53
       Component 2               23,909.48     3,589.28    1,249.61      4,838.89   20.24    19,070.59
       Component 3               14,749.97     1,863.25      745.86      2,609.11   17.69    12,140.86
       Component 4                  980.89         0.00        0.00          0.00    0.00       980.89
                 Total           80,180.65     9,117.10    8,938.23     18,055.33            62,125.32




                                                 -33-
                                                                                                                                                  P7 - Saxon State Agency for Environment, Agriculture and Geology
                                                                                                                                                                   INDIVIDUAL PARTNER BUDGET
                                                                                                                                                                          REMAINING                                       NEW                             REMAINING                                       NEW                            REMAINING
                                                                                                                                          SPENDING        REPORTED        SPENDING        AVAILABLE       SPENDING        SPENDING         REPORTED       SPENDING        AVAILABLE       SPENDING        SPENDING        REPORTED       SPENDING        AVAILABLE
BUDGETLINE                  ACTIVITIES / TASKS                                           TOTAL                  TOTAL REPORTED            TARGET PR1      PR1             TARGET          BUDGET          TARGET PR2      TARGET PR2       PR2            TARGET          BUDGET          TARGET PR3      TARGET PR3      PR3            TARGET          BUDGET
01 staff                    Half-yearly reporting per partner                                        3,360.00                        0                                                        3,360.00                                 0                                      3,360.00                                                                       3,360.00
01 staff                    Audit cost per partner                                                   2,880.00                        0                                                        2,880.00                                 0                                      2,880.00                                                                       2,880.00
                            Increase media and non-media awareness of the
01 staff                    project in each partner region                                           7,000.00                        0                                                        7,000.00                                 0                                      7,000.00                                                                       7,000.00
                            Establish links with other authorities and
01 staff                    stakeholder groups in each region                                        5,400.00                        0                                                        5,400.00                                 0                                      5,400.00                                                                       5,400.00
01 staff                    Dissemination of the project results in each region                      5,120.00                        0                                                        5,120.00                                 0                                      5,120.00                                                                       5,120.00
01 staff                    Coordinating partners in each river basin                               31,569.35                        0                                                       31,569.35                                 0                                     31,569.35                                                                      31,569.35
01 staff                    Preparation of sub-reports                                               3,840.00                        0                                                        3,840.00                                 0                                      3,840.00                                                                       3,840.00
01 staff                    Preparation of final report                                              2,560.00                        0                                                        2,560.00                                 0                                      2,560.00                                                                       2,560.00
                            Organisation of interregional partner meetings: start
01 staff                    and closure of each project phase + study visits                         2,560.00                        0                                                        2,560.00                                 0                                      2,560.00                                                                       2,560.00
01 staff                    Organisation of individual river basin meetings                          3,840.00                        0                                                        3,840.00                                 0                                      3,840.00                                                                       3,840.00
                            Carry out interregional exchange and transfer
                            activities (inventories, bi-lateral intervisions, transfer
01 staff                    activities etc.)                                                        21,000.00                        0                                                       21,000.00                                 0                                     21,000.00                                                                      21,000.00
01 staff                    Elbe Pilot cross border flood risk assessment                           10,240.00                        0                                                       10,240.00                                 0                                     10,240.00                                                                      10,240.00
01 staff                    Elbe Pilot cross border flood risk map                                   5,800.00                        0                                                        5,800.00                                 0                                      5,800.00                                                                       5,800.00
01 staff                    Elbe Pilot cross border flood risk management plan                       5,800.00                        0                                                        5,800.00                                 0                                      5,800.00                                                                       5,800.00
Total staff                                                                                        110,969.35                      0.00       11,096.94           0.00        11,096.94     110,969.35        16,645.40       27,742.34           0.00        27,742.34     110,969.35        16,645.40       44,387.74          0.00        44,387.74     110,969.35
                            Translation services to exchange and transfer good
02 ext. expertise
                            practices                                                                  600.00                        0                                                          600.00                                 0                                        600.00                                                                         600.00
02 ext. expertise           Logistics individual river basin meetings                                6,000.00                        0                                                        6,000.00                                 0                                      6,000.00                                                                       6,000.00
02 ext. expertise           Elbe Pilot cross border flood risk map                                  10,000.00                        0                                                       10,000.00                                 0                                     10,000.00                                                                      10,000.00
02 ext. expertise           Elbe Pilot cross border flood risk management plan                      20,000.00                        0                                                       20,000.00                                 0                                     20,000.00                                                                      20,000.00
Total ext. Expertise                                                                                36,600.00                      0.00        3,660.00           0.00         3,660.00      36,600.00         5,490.00        9,150.00           0.00         9,150.00      36,600.00         5,490.00       14,640.00          0.00        14,640.00      36,600.00
05 travel                   Steering Committee meetings during PPM (6)                               1,043.75                     0                                                           1,043.75                                 0                                      1,043.75                                                                       1,043.75
05 travel                   Political Expert Forum during PPM (6)                                    3,131.25                     0                                                           3,131.25                                 0                                      3,131.25                                                                       3,131.25
05 travel                   Plenary Partner Meetings incl. study visits (6)                          4,175.00                604.37                             604.37                        3,570.63                                 0                                      3,570.63                                                                       3,570.63
05 travel                   Bi-lateral visits between partners                                       3,900.00                     0                                                           3,900.00                                 0                                      3,900.00                                                                       3,900.00
Total travel                                                                                        12,250.00                    604.37        1,225.00         604.37          620.63       11,645.63         1,837.50        2,458.13           0.00         2,458.13      11,645.63         1,837.50        4,295.63          0.00         4,295.63      11,645.63
Subtotal                                                                                           159,819.35                    604.37       15,981.94         604.37        15,377.57      159,214.98       23,972.90       39,350.47            0.00       39,350.47      159,214.98       23,972.90       63,323.37           0.00       63,323.37      159,214.98

                                  COLLECTIVE PARTNER BUDGET
                                                                                                                                                                          REMAINING                                       NEW                             REMAINING                                       NEW                            REMAINING
                                                                                                                                          SPENDING        REPORTED        SPENDING        AVAILABLE       SPENDING        SPENDING         REPORTED       SPENDING        AVAILABLE       SPENDING        SPENDING        REPORTED       SPENDING        AVAILABLE
Shared (collective) costs                                                                TOTAL                                            TARGET PR1      PR1             TARGET          BUDGET          TARGET PR2      TARGET PR2       PR2            TARGET          BUDGET          TARGET PR3      TARGET PR3      PR3            TARGET          BUDGET
Total staff                                                                                         23,055.89               2,097.06           2,305.59        2,097.06       208.529        20,958.83       3458.3835       3666.9125                        3,666.91       20,958.83       3458.3835        7,125.30                       7,125.30       20,958.83
Total travel                                                                                         1,188.11                                                                                                 178.2165                                                                        178.2165
Total ext. Expertise                                                                                55,936.65               7,020.04           5,593.67        7,020.04      -1426.375       48,916.61       8390.4975       6964.1225                        6,964.12       48,916.61       8390.4975       15,354.62                      15,354.62       48,916.61
Subtotal                                                                                            80,180.65                9,117.10         8,018.07         9,117.10       -1,217.85       69,875.44       12,027.10       10,631.04            0.00       10,631.04       69,875.44       12,027.10       22,479.92           0.00       22,479.92       69,875.44
Total costs                                                                                      240,000.00                9,721.47         24,000.00        9,721.47       14,159.72 229,090.42            36,000.00       49,981.50             0.00      49,981.50 229,090.42            36,000.00       85,803.29            0.00      85,803.29 229,090.42
                                                                                        PAYMENT CLAIM
                                                                     INTERREG VIC ´FLOOD-WISE´

                                      I. GENERAL DATA PARTNER INSTITUTION

Partner number                                                                                                           7
Partner name                                                   Saxon State Agency for Environment, Agriculture and Geology
ERDF %                                                                                                                75%

                                                II. REPORTING PERIOD

Progress Report                            1
Reporting period                           1 January 2010 - 30 June 2010

                                             III. SUMMARY PAYMENT CLAIM
INDIVIDUAL COSTS
Budget Line                      Total certified eligible Expenditures       Total ERDF applied for
Staff costs                                                     € 26,924.05                      € 20,193.04
Administration costs                                                  € 0.00                          € 0.00
Travel costs                                                        € 278.86                        € 209.15
External expertise                                                    € 5.00                          € 3.75
Equipment                                                             € 0.00                          € 0.00
Preparation costs                                                     € 0.00                          € 0.00
Subtotal                                                         € 27,207.91                     € 20,405.93


COLLECTIVE COSTS
Budget Line                      Total certified eligible Expenditures               Total ERDF part retained by LP
Staff costs                                                             € 3,259.59                         € 2,444.69
Travel costs                                                              € 430.90                           € 323.18
External expertise                                                      € 5,247.74                         € 3,935.81
TOTAL                                                                   € 8,507.33                         € 6,703.67

TOTAL REPORTED                                                                                   € 35,715.24

MONEY TO BE TRANSFERRED                                                                          € 20,405.93

                                             IV. GENERAL INFORMATION
IV.1 Bank information
Name of the bank                 Ostsächsische Sparkasse Dresden
Address                          Güntzplatz 5
Postal code                      1305
Town                             Dresden
Country                          DE
Account no / IBAN                DE09 8505 0300 3155 8250 05
SWIFT code                       OSDD DE 81
National bank code
Internal reference (if needed)
Holder of the account            Sächsisches Landesamt für Finanzen, Hauptkasse des Freistaates Sachsen

Date of payment
Subject
Payment Officer
                                                                                                                          FLOOD-WISE PROGRESS REPORT II
Contact Details

Project Partner institution
Please provide details in white fields if there have been changes. For progress report 1 it is necessary to provide the
Project Partner's bank details, the project coordinator's and financial manager's contact details and the first level
controllers' contact details for all partners.
Project Partner contact
Title of the institution in original language
                           Sächsisches Landesamt für Umwelt, Landwirtschaft und Geologie

Title of the institution in official English translation
                           Saxon State Office For Environment, Agriculture And Geology


             Address Pillnitzer Platz 3


         Postal code 01326                                            Town      Dresden


             Country DE


       Phone (office) +49 351 89 28 4000                             (mobile)


                  Fax +49 351 89 28 4099


                        Dr. Uwe Müller                                          Uwe.Mueller@smul.sachsen.de
      Contact person                                                 E-mail


             Website http://www.umwelt.sachsen.de/lfulg



Bank information
Please provide details in white fields if there have been changes.
   Name of the bank Ostsächsische Sparkasse Dresden


             Address Güntzplatz 5


         Postal code 01305                                            Town      Dresden


             Country DE


                IBAN DE09 8505 0300 3155 8250 05


    BIC/SWIFT code OSDD DE 81


   Internal reference
          (if needed) 091201048801 LfULG FLOOD-WISE PR 2

                        Sächsisches Landesamt für Finanzen, Hauptkasse des Freistaates Sachsen
Holder of the account


                                                           -1-
                                                                                                                 FLOOD-WISE PROGRESS REPORT II
River Basin Coordinator / Flood-Wise coordinator within partner organisation
Please provide details in white fields if there have been changes.
               Name Kristina Rieth


            Institution Saxon State Office For Environment, Agriculture And Geology


             Address Zur Wetterwarte 11


         Postal code 01109                                            Town      Dresden


             Country DE


       Phone (office) +49 351 89 28 4505                             (mobile)


                  Fax +49 351 89 28 4099


               E-mail Kristina.Rieth@smul.sachsen.de



If a new coordinator has been appointed during the current reporting period, please state the reason.




Contact person Finances
Please provide details in white fields if there have been changes.
               Name Kristina Rieth


            Institution
                          Saxon State Office For Environment, Agriculture And Geology

             Address
                          Zur Wetterwarte 11

         Postal code                                                  Town
                          01109                                                 Dresden

             Country
                          DE

       Phone (office)                                                (mobile)
                          +49 351 89 28 4505

                  Fax
                          +49 351 89 28 4099

               E-mail
                          Kristina.Rieth@smul.sachsen.de

If a new contact for finances has been appointed during the current reporting period, please state the reason.



                                                           -2-
                                                                                                                        FLOOD-WISE PROGRESS REPORT II
Contact person Communication / PR
Please provide details in white fields if there have been changes.
               Name Kristina Rieth


 Position/Department Department 4 - Water, Recyclabes


            Institution Saxon State Office For Environment, Agriculture And Geology


             Address Zur Wetterwarte 11


          Postal code 01109                                           Town       Dresden


              Country DE


       Phone (office) +49 351 89 28 4505                             (mobile)


                  Fax +49 351 89 28 4099


               E-mail Kristina.Rieth@smul.sachsen.de



If a new person for communication/PR has been appointed during the current reporting period, please state the reason.




First level controller of the project partner
Please provide details in white fields if there have been changes.
                Name Frank Hofmann


 Position/Department


            Institution Rödl & Partner GmbH Wirtschaftsprüfungsgesellschaft Steuerberatungsgesellschaft


             Address Freiberger Str. 37


          Postal code 01067                                           Town       Dresden


              Country DE


       Phone (office) +49 351 831 720                                (mobile)


                  Fax +49 351 831 7232


               E-mail Frank.Hofmann@roedl.com



If a new first level controller has been appointed during the current reporting period, please state the reason.



                                                            -3-

				
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