The meeting was held in the first floor conference room

Document Sample
The meeting was held in the first floor conference room Powered By Docstoc
					Finance Committee Meeting Minutes                                  April 20, 2006


The meeting was held in the first floor conference room.

Present: Randy Tatur, Eldon Skogen, Dave Solsrud, Jim Platteter, and Cliff
Taylor. Also present: Denise Nelson and Rosemary Schmit.

Chair Tatur called the meeting to order at 8:30 a.m.

Tatur asked for nominations for Chair. Skogen nominated Tatur. Tatur called for
other nominations three times. Solsrud/Skogen made a motion to close
nominations and cast a unanimous ballot for Tatur. Motion carried.

Tatur asked for nominations for Vice-Chair. Platteter nominated Skogen. Tatur
asked for other nominations three times. Solsrud/Platteter made a motion to
close nominations and cast a unanimous ballot for Skogen. Motion
carried.

Platteter/Solsrud made a motion to approve the March 16, 2006, minutes.
Motion carried.

Gary Hahn, Joel Dutenhoefer, and Cassandra Mc Kittrick were present to
discuss changes the City of Ladysmith made to its health insurance plan.

Mc Kittrick distributed a handout showing the number of bank accounts. Mc
Kittrick explained the purposes of each of these accounts. This item will be
placed on next month’s Finance agenda for discussion.

Vouchers paid April 1, 2006, to April 18, 2006, were reviewed, discussed, and
signed. Vouchers to be paid following the meeting were reviewed, discussed,
and signed. Platteter/Solsrud made a motion to approve paying the bills.
Motion carried.

Dave Kaiser did some research on the new tax deed lands. Nelson explained
the results of this research. It was the consensus of the Committee to have
Kaiser review the 44.4 acre parcel and discuss these tax deed properties at the
next month’s Finance meeting.

Gary Rivers and Janice Zimmer were present to request Child Support Service of
Process Checks be added to the pre-approved voucher list. Skogen/Taylor
made a motion to add Child Support Service of Process Checks to the pre-
approved list. Motion carried.

Nelson updated the Committee on the Weld, Riley, Prenn, and Ricci bill for the
recall election. The file was closed by the insurance company in March, 2006,
showing no costs have been charged to Rusk County. Nelson asked the
Committee if they wanted to charge Beth Bettenhausen for the costs incurred by




                                        1
Finance Committee Meeting Minutes                                  April 20, 2006


the Clerk’s office. It was the consensus of the Committee that they were not
interested in billing Bettenhausen for these costs.

Schmit submitted two out of county travel requests. Mc Kittrick will be attending
the training in Wisconsin Dells since Schmit will be on vacation during that time.
Skogen/Platteter made a motion to approve Schmit attending the May 19,
2006, Wisconsin County Finance Officers meeting in Stevens Point. Motion
carried. Platteter/Solsrud made a motion to approve Cassandra Mc Kittrick
attending the Wisconsin Government Financial Officers Debt Management
Conference on June 8 and 9, 2006, in Wisconsin Dells. Motion carried.

Linda Effertz submitted a request to attend the WACO Summer Conference.
Schmit noted that Joanne Phetteplace would also like to attend this conference
but hasn’t received information from her association. Taylor/Skogen made a
motion to approve Effertz and Phetteplace attending the WACO Summer
Conference in Wausau on June 14 to 16, 2006. Motion carried.

Platteter/Taylor made a motion to approve Nelson attending the Labor and
Employment Law Seminar for Municipal Officials on May 5 in Eau Claire.
Motion carried.

Contingency fund requests for 2005 were reviewed as follows: GAL, $69.00;
Crime Victim Witness Coordinator, $57.00; and Homeland Security Grant,
$145.52. Skogen/Platteter made a motion to approve the 2005 contingency
fund requests as presented. Motion carried.

Contingency fund requests for 2006 were reviewed as follows: Trail’s End
unemployment, $3,800.00. Aliesha Crowe was present to answer questions
regarding the unemployment calculation. Skogen/Taylor made a motion to
approve the 2006 contingency fund request as presented. Motion carried.

Resolutions to amend the 2006 budget were reviewed. Platteter/Solsrud made
a motion to approve sending the resolution to amend the 2006 TED grant
budget to the County Board. Motion carried. Solsrud/Skogen made a
motion to approve sending the resolution to amend the 2006 Public Access
Budget to the County Board. Motion carried. Platteter/Solsrud made a
motion to send the resolution to amend the 2006 CDBG Home budget to the
County Board. Motion carried.

Line item transfers for 2006 were reviewed as follows: County Board, Tax Deed,
UW-Extension, Tourism, HHS W2, HHS CIP II, HHS Maternal and Child Health,
and HHS Prenatal Care. Solsrud/Platteter made a motion to approve the
2006 line item transfers. Motion carried.

Line item transfers for 2005 were reviewed as follows: Judge, Coroner, District
Attorney, Corporation Counsel, Land Information, Ambulance, LEPC, Hazmat,



                                        2
Finance Committee Meeting Minutes                                   April 20, 2006


Emergency Government, Airport, Jail Maintenance, Veterans Commission, UW-
Extension, WLWCA, Zoning Meter Fund, Tourism, State Aid Forestry,
Snowmobile Trails, Mining-Airport, Family Counseling, Wildlife Damage, Victim
Service Specialist, Recycling, WIC, Veterans Service, HHS W2, HHS MA, and
Debt Service. Platteter/Skogen made a motion to approve the 2005 line item
transfers as presented. Motion carried.

Tatur suggested that we start looking at the 2007 budget and discussing what
cuts to make. It was suggested to have a joint meeting with Personnel in the
early part of May.

Schmit distributed the Treasurer’s report. The interest rate for the Wells Fargo
Savings account is 4.69 percent. Interest at the State Pool is 4.50 percent.
Phetteplace has been reviewing all the open accounts under the County’s tax
identification number to see if we can reduce the number of accounts.
Phetteplace transferred the USDA account to State Pool #5, closed the TED
planning account, and transferred one animal shelter certificate of deposit and
savings account into the State Pool. Phetteplace talked to Mike Lensmire from
the County’s external auditing firm Clifton Gunderson regarding the sweep
account. Lensmire recommended getting a copy of the prospectus to see where
the money would be held. Lensmire offered to assist in deciphering the
prospectus. If the funds would be held in money market funds, it would be
against the State Statutes; but if they are held in U.S. Treasuries, that would be
allowable. Phetteplace will report next month.

Nelson presented the Clerk’s report. Ambulance collected $31,970.91 last
month. Total chargeable runs were 184 with $47,642.00 total billed. Nelson
distributed a letter from EMS Medical Billing Associates regarding outsourcing
ambulance billing. The Clerk’s office is continuing to put in voter registrations
from the April election. Twenty-four municipalities have turned in the
intergovernmental cooperative agreements relating to the voting machines.
Starting in September, polling places need to be open at 7:00 a.m. instead of
9:00 a.m. according to the State. Nelson updated the Committee on the new
telephone system. She is still working on the billing system. The City of
Ladysmith proposed a special assessment of $376.20 for replacing the sidewalks
by the former A&W lot. There will be a public hearing at the City Council
chambers on May 3 at 5:30 p.m. regarding curb and gutter and sidewalk
replacement.

Andy Albarado presented the Economic Development report. 5R is fully
operational at the Gates Avenue building. Revolving loan fund payments are
being made to Spooner effective April 1. The loan manual needs to be finalized
with the Department of Commerce approval before more approvals can be
granted for local decision making and administration. The 2007 Visitor Guide
production has begun. Options to reroute County Trunk Highway M are still
being explored. There needs to be a traffic count before a decision can be



                                        3
Finance Committee Meeting Minutes                                     April 20, 2006


made. Rusk County does not have traffic counters, but we could contract with
Chippewa County or contract with an engineering firm to do the study at a cost of
approximately $3,500.00. Another option would be to purchase our own
counters. It would cost approximately $1,100.00 to purchase our own counters.
Skogen/Taylor made a motion to approve the purchase of three counters.
Motion carried. The counters would be housed at the Highway Department.

Solsrud left the meeting at 1:45 p.m.

Albarado reviewed the proposed draft of the site plan for Wal-Mart.

Skogen left the meeting at 1:50 p.m.

Chair Tatur announced a closed session for negotiating sale of county owned
property, industrial space, deliberating or negotiating the purchasing of public
properties, the investing of public funds, or conducting other specified public
business, whenever competitive or bargaining reasons require a closed session,
WI Stats 19.85(1)(e). Platteter/Taylor made a motion to go into closed
session. Roll call: Tatur, yes; Platteter, yes; and Taylor, yes. Motion
carried. The Committee went into closed session at 1:55 p.m.

The Committee returned to open session at 2:05 p.m.

Schmit presented the auditor’s report which included the sales tax report,
payment of back taxes, and the insurance report. On April 12, Schmit met with
and reported to the Fair Commission about the audit of its books for 2005.
Schmit is working on the 2005 Annual Financial Report which is due to the State
on May 15.

The next meeting is Wednesday, May 17, 2006, at 8:30 a.m.

Taylor/Platteter made a motion to adjourn. Motion carried. The meeting was
adjourned at 2:30 p.m.

Rosemary Schmit, Recording Secretary




                                        4

				
DOCUMENT INFO