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A4 SIZE COLOR LASER PRINTER _ A3 SIZE COLOR MULTIFUNCTIONAL PRINTER

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A4 SIZE COLOR LASER PRINTER _ A3 SIZE COLOR MULTIFUNCTIONAL PRINTER Powered By Docstoc
					 CLOSING DATE & TIME       :   25.08.2006 AT 14 00 Hrs.

 OPENING DATE & TIME       :   25.08.2006 AT 15 00 Hrs.




               TENDER DOCUMENT
                      for
     A4 SIZE COLOR LASER PRINTER &
A3 SIZE COLOR MULTIFUNCTIONAL PRINTER

            (UNDER TWO BID SYSTEM)

            TENDER NO: B24DL06012




 OIL & NATURAL GAS CORPORATION LIMITED
             WESTERN ONSHORE BASIN,
                REGIONAL STORES
               MAKARPURA ROAD,

               BARODA – 390 009.




                       1
                    OIL & NATURAL GAS CORPORATION LIMITED
                     WESTERN ONSHORE BASIN,OFFICE OF THE INCHARGE MM
                                 REGIONAL STORES, BARODA- 390 009
                     TELE : 0265 2641767/2603273 FAX NO : 0265 2638855/2641731


                                 TENDER NO: B24DL06012

To
                             ,

                             ,

                             ,


                   INVITATION TO BID IN TWO BID SYSTEM.
       .
Dear Sir,

       Sealed Tenders in Duplicate are invited for the following tender in the prescribed
       bid form. The details of the tender are given below:

       1.     Tender No.                   : B24DL06012

       2.     Tendering System             : Limited Tender under Two Bid System.

       3.     Description of Contract      : (a) Color Laser Printer– 1 No.
                                             (b) Color Multifunctional Printer - 1 No.
                                                  (As per tender specifications)

       4.     Last date of receipt of      : 08.08.2006
              queries for Pre-bid Conference


       5      Date of Pre Bid conference   :   11.08.2006 at 11.00 Hrs.

       4.     Closing time and date for    :   25.08.2006 at 1400 Hrs.
              receipt of tender

       5.     Opening date and time        :   25.08.2006 at 1500 Hrs.
              for opening of tender.

       6.     EMD /Bid Security            :   Rs. 28,900.00

       7.     Bid validity                 : 90 days from the date of opening of bid

                                           2
  8.    Bid Bond validity             : 30 days beyond bid validity.

  9.    Security Deposit /            : 7.5% of the contract value
        Performance Guarantee

10.     Correspondence                : Incharge MM Western Onshore
        Address                         Basin, Regional Stores,
                                        Oil and Natural Gas Corpn. Ltd.
                                        Makarpura Road,
                                        BARODA-390 009

                                          Fax No. : 0265-2638855/2641731


  11.   The tender will be governed with the following:

        i)     Instructions to Bidders (Annexure – I) and General Terms and
               Conditions of Contract (Annexure – II) are given in Booklet no.
               ONGC/MM/02 enclosed herewith.

        ii)    The following Annexure / Appendix enclosed herewith. These will
               also form part of the tender / contract. No Exception / Deviation to
               any of the clauses is allowed.

               Annexure - A -     Scope of Work & Technical Specifications.

               Annexure –III –     Bid Evaluation Criteria

               Annexure –IV –      Technical & commercial Matrices

               Annexure –V –       Integrity Pact

               Appendix -9A -       Price Bid Proforma {this will replace
                                    Appendix-       9   of Booklet    No.
                                    ONGC/MM/02(i.e. Proforma of Price Bid/
                                    Schedule of rates)}


  12.   Two bid system shall be followed for this Tender. Bidders should take due
        care to submit tender in accordance with requirements in separate sealed
        covers. The prices are to be offered strictly as per price format in Appendix
        – 9A. Offers send without evaluation matrix duly filled and signed and
        also without complying with the terms and conditions of the tender will
        be rejected.

  15.   The bidders who have purchased the tender document may attend the pre-
        bid conference on 11.08.2006 at 11.00 hrs in the office of I/C MM Western
        Onshore Basin, ONGC, Baroda. The bidders may seek clarifications on any
                                      3
      aspects of tender irrespective of technical or commercial. Bidders must
      submit these clarifications (if any) in writing to Incharge MM, Western
      Onshore Basin, Baroda latest by 08.08.2006 which will be discussed in the
      pre-bid conference. No clarifications will be sought by ONGC after the
      tender is opened and bidders are advised to utilize the opportunity of pre-bid
      conference to clear all doubts about the tender.

13.   Offer submitted without INTEGRITY PACT (Annexure – V) will be
      rejected straightaway.

14.   Bid should be very clear and without any ambiguity as ONGC will not seek
      any clarifications after the Bid Opening. The offer will be accepted /
      rejected on the basis of documents / information given in the bid.

      Kindly acknowledge the receipt of this tender document.




                                                           Sincerely Yours,




                     for OIL AND NATURAL GAS CORPORATION LTD.




                                    4
                                                                          ANNEXURE – A

TECHNICAL SPECIFICATIONS FOR A4 SIZE COLOUR LASER
PRINTER AND A3 SIZE MULTIFUNCTIONAL COLOUR LASER
PRINTER:-: IIWS CENTER

A.     SCOPE OF THE WORK

IIWS CENTER, Database Group, 6th Floor, Gavesana Build, ONGC, Vadodara has SUN
Fire E6900 server and cluster of SUN Blade workstations, Linux workstations, SUN Ultra
workstations and window based PCs connected on a LAN. These work stations are used
for geo technical applications, visualization, simulation, multiprocessing of seismic data
and have capacity to display large data sets at high resolution. This center has suite of
interpretation software of Landmark, GeoQuest, Hampson Russell, Jason Work Bench, etc.

       The peripherals should fully integrate with the existing Hardware systems at IIWS
       and the successful bidder/vendor should supply, install and configure them with
       existing systems at his own cost.
       Bidder should supply all necessary power cables, network cables, connectors,
       terminators etc. required for installation and configuration as part of the system.
       Bidder should provide all required starting kits such as toner cartridges, cleaning
       cartridges, media; paper rolls etc for testing purpose at no additional cost to ONGC.
       Bidder should use ENGLISH for communication
       Bidder should pack all consignment/ship in sea/air/road worthy packing confirming
       to international standards and ensure the safety of cargo en-route to the ultimate
       destination at no extra cost to ONGC.
       Bidder should confirm that the devices supplied can run simultaneously from all
       nodes/systems.
       Bidder should bear all freight charges from his work site/office to IIWS, 6th Floor,
       Gaveshena Building, ONGC, Baroda. Bidder should bear the risk of loss or damage
       or shortage to the items during the shipment/transportation.
       Bidder should bear all taxes such as custom duty, sales tax, excise duty, service tax,
       turnover tax, Octroi etc. Bidder should be responsible for custom clearances (if
       applicable) and all expenses till the consignment is delivered at ultimate
       destination/site.
       Before dispatch, the complete system along with consumables will be inspected by
       representatives of ONGC or third party recognized by ONGC at his premises.
       However the final inspection will be carried out by ONGC after successful
       installation and commissioning at IIWS, 6th Floor, Gaveshena Building, ONGC,
       Baroda.
       The offered devices must function in normal air conditioned office environment
       (Bidder should specify heat load under fully equipped condition)
       Bidder should give an undertaking ensuring the supply of spares, toner cartridges
       and consumables spares of the plotter for five years after the expiry of warranty of
       warranty period

                                             5
       Bidder should quote firm and inclusive of all taxes, commissions, insurance, freight
       charges etc as per price schedule.
       The bidder should enclose the detailed list of spares and consumables (Price
       Catalogue) required for day to day work.
       The bidder should quote for comprehensive Annual Maintenance Contract charges
       after completion of warranty for a period of 3 years. In addition, per call charges for
       call based maintenance should also be provided. However, these charges will not be
       considered for evaluation of bids

This center requires the following high performance, hard duty colour laser printing
systems.

The technical specifications are as under:

B.     A4 Colour LASER PRINTER

Quantity required: ONE

Technical specifications for A4 Colour LASER PRINTER

        S.No.      System Feature/Parameter                                            Specifications
          1      Technology                   Laser Color
          2      Ink                          Min four colours like BCMY with closed toner system
          3      Resolution                   600X600 DPI color or higher
          4      PPM                          15 for color and 25 for Mono or higher
          5      Memory                       256 MB minimum or higher
          6      Internal Disk                20 GB or higher
                                              Shall support and supply the drivers for Windows XP, Win NT, Unix, Sun Solaris ,Linux IRIX
          7      Operating System Support
                                              etc.
                                              Should support popular file format printing for Windows 98/2000, XP, NT, Adobe,
          8      Drivers & Language support   PostScript, tiff, jpeg, images, PCL 5, Print manager / Document submission tools for Sun
                                              Solaris, [Print drivers & installation software on CD]
          9      Network Interface            Parallel & USB, Print Server support for TCP/IP Parallel & USB, 10/100 Base-TX Ethernet
         10      Media Trays                  Min Two (Universal Paper Tray, manual feed tray / bypass tray).
         11      Media Type                   Plain paper, Glossy paper, Transparency etc.
         12      Media Size                   A4 , letter, legal, executive etc
                                              All Accessories required including cables and connectors for installing and integrating
         13      Accessories
                                              printers.
         14      Power                        210-240 V/50 Hz (as per Indian standards) & Energy Star® compliant.
         15      Warranty                     Minimum 1 year or higher
         16      Documentation                Operation & User manuals
         17      Preferred Make               HP, Xerox, or equivalent
                                              Duplex printing, Out put tray as Multifunction finisher/Stacker/Stapler, print drivers to
         18      Optional Features
                                              handle CGM files with or without Zeh.,), Network port with 1000 base.




                                                       6
C.   A3 Colour LASER MULITFUNCTIONAL PRINTER

Quantity required: ONE

Technical specifications for A3 Colour LASER MULTIFUNCTIONAL PRINTER
                         System Feature/
      S.No.                                                                           Specifications
                           Parameter
                                           Print selection, paper selection (A3/A4/letter etc.), fit to scale/paper, out put tray selection,
              Printing features
                                           image quality printing, reduction/enlargement and mirror image
       1      Technology                   Multifunctional, Laser Color
       2      Toner cartridges             Min four colors [like BCMY] with closed toner system
       3      Resolution                   Min 600X600 DPI or higher

                                           Print/Copy : Minimum Color pages: 35 ppm
       4      Speed                                     Minimum Black & White pages: 45 ppm
                                                    First copy out in Max 10 sec


                                           Colour scanning, Digital image quality, Auto contrast, change size, scan once, process once
              Scanning features
                                           & print many, Image mirroring, change size.

       5      Scan Resolution              600 X 600 DPI or higher
       6      Scale to                     Min 25 % to 400 %, in 1 % increment
                                           Concurrent copying & printing, Digital image quality, Auto contrast, change size, change
              Copying features
                                           orientation, crop, move, process once & print many
       7      Resolution                    600 X 600 DPI or higher

       8      Scale to                     Min 25 % to 400 %, in 1 % increment

              General features
       9      Memory                       Min 516 MB or higher
       10     Internal Disk                Min 40 GB or higher
       11     Operating System Support     Shall support and supply the drivers for Windows XP, Win NT, Unix (Solaris), Linux, IRIX etc.
                                           Should support popular file format printing for Windows 98/2000, XP, NT, Adobe and
       12     Drivers & Language support   PostScript; tiff, jpeg, images, PCL 5, Print manager / Document submission tool for Sun
                                           Solaris/LINUX, Print drivers. [Print drivers & installation software on CD]
       13     Port Interface               Parallel & USB, , Print Server support for TCP/IP, 10/100 Base-TX, Ethernet,
       14     Media Trays                  Minimum 4 trays
       15     Media Handling               Front loading, Universal Paper Tray, manual feed tray / bypass tray/ output tray selection.
       16     Media Type                   Plain paper, bond paper, Heavy weight paper Glossy paper, Transparency etc.
       17     Media Size                   A3, A4 , letter, legal, executive, etc
                                           All Accessories required including cables and connectors for installing and integrating
       18     Accessories
                                           printers.
       19     Power                        210-240 V/50 Hz (as per Indian standards) & Energy Star® compliant
       20     Warranty                     Minimum 1 year or higher
       21     Documentation                Operation &User manuals
       22     Preferred Make               Xerox or equivalent
                                           Additional multi functions like internet scanning, fax, email , accounting etc.
                                           Print driver to support CGM files with or without Zeh.
       23     Optional Features
                                           Out put tray as booklet tray with saddle stitch, hole punch, stapling (Multifunction
                                           finisher/Stacker/Stapler), Network port with 1000 base




                                                    7
                                                                      ANNEXURE – III

                            BID EVALUATION CRITERIA

      SALIENT FEATURES:

1.    Tender No                    :   B24DL06012

2.    File reference No.           : BDA/MM BASIN/IND/EB/CAP/01/2006-07

3.    Description of Item          :      (a) Laser Printer - 1 No.
                                          (b) Laser Multifunctional Printer - 1 No.
                                              (As per tender specifications)

4.    Tendering system and         :      Two Bid System (Limited Indigenous).
      Type of tender

5.    Last date of receipt of      :      08.08..2006
      queries for Pre-bid Conference

6.    Date and time of             :      1100 Hrs. (IST) on 11.08.2006
      Pre-bid Conference

7.    Due date                     :      Closing date for receipt of bid:

                                          1400 Hrs. (IST) on            25.08.2006

                                          Opening: 1500 Hrs. (IST) on 25.08. 2006

8.    Delivery Period              :      Delivery on FOR Destination basis within 6
                                          weeks from the date of Fax Order/LOI. Date
                                          of despatch will be considered as the date of
                                          delivery.

9.    Bid validity                 :      90 days from the date of opening of
                                          techno- commercial unpriced bid.

10.   EMD / Bid Bond Amount        :      Rs. 28,900.00

11.   Performance Bond/            :      To be submitted on placement of
      Performance Security                order @ 7.5% of order value.




                                          8
A.        VITAL CRITERIA FOR ACCEPTANCE OF BIDS:

           Bidders are advised not to take any exception/deviations to the bid document.
           Still, if exceptions /deviations are maintained in the bid, such conditional/ non-
           conforming bids shall not be considered and may be rejected outright.

B.        REJECTION CRITERIA :

B.1       TECHNICAL REJECTION CRITERIA:

          The following vital technical conditions should be strictly complied with failing
          which the bid will be rejected:

1.        Bid should be complete in all aspects covering entire scope of supply and should
          conform to the technical specifications indicated in the bid document, duly
          supported with technical catalogues / literatures, wherever applicable. Incomplete
          and non-conforming bids will be rejected outright.

2.        MANUFACTURER’S EXPERIENCE:

2.1       In case the bidder is a manufacturer of the offered equipment / item, he should
          satisfy the following along with documentary evidence which should be enclosed
          along with the techno-commercial bid:

              a) Minimum 5 years of experience of manufacturing similar equipment.
                 For this purpose the period reckoned shall be the period prior of the
                 date of opening of the techno-commercial bid.
              b) Should have manufactured and supplied 5 numbers of similar
                 equipment / items to various companies or 3 numbers of similar
                 equipment / items to Oil and Gas specific companies during the last 5
                 years.

2.2       In case the bidder is not manufacturer, then the bidder is required to obtain
          documentary evidence in respect of the above 2 .1a) and 2.1 b) from the concerned
          manufacturer and submit the same along with the techno-commercial bid.

      3   The bidder should either be the OEM or authorized dealer or sole distributor or
          agent of the OEM. If the bidder is an authorized dealer, agent or distributor, then
          he should submit a letter of authorization from the OEM, failing which the bid is
          liable to be rejected.


4.        Bidder must furnish the following undertakings from the Original Equipment
          Manufacturer(s), along with his bid:
(i)       The OEM shall provide the maintenance / service / calibration facilities in India,
          for all the equipments to be supplied under the contract, if awarded to him by
          ONGC.
                                                 9
(ii)    The bidder shall indicate the source of their bought out items and also the names
        of the original equipment/materials manufacturer for the major components. The
        OEM shall guarantee the lifetime supply of spares for all the equipments to be
        supplied under the contract, if awarded to him by ONGC.
(iii)   The OEM undertakes to enter into Annual Maintenance Contract for lifetime for
        all the equipments to be supplied under the contract, if awarded to him by ONGC.

5.      Bidders should have the required facilities for testing the quoted material as per
        International standards at their premises and also agree to inspection by ONGC or
        any other agency nominated by ONGC. In case the bidder is not the manufacturer, a
        certificate from the manufacturer to the effect that the manufacturer possesses the
        required facilities for testing of the material, should be enclosed along with the
        techno-commercial bid.

6.      Inspection: Inspection of the material will be carried out at firm’s premises by
        QAD, ONGC or their authorized representative.

        Final Installation and completion certificate will be issued by indentor or his
        authorized representative after successful completion of entire work.

7.      Delivery, Installation / Commission and Work Completion: The bidder shall
        configure the equipments with the existing Sun Servers & workstations, Linux
        workstations and PCs. All necessary power cables, network cables, connectors,
        terminators etc. required for installation and configuration of the equipments are to
        be provided by the bidder as part of the package.

8.      The bidder should quote the AMC charges (Including spares) for post warranty
        period as per Price Format. In addition, per call charges for call based maintenance
        should be provided. However, these charges (AMC/spares/per call charges) will not
        be considered for evaluation of bids

9.      Offer of the bidder whose past performance with ONGC was poor shall not be
        considered. Past performance on similar contracts, if placed, for the last two years
        will be judged on the basis of their record w.r.t. execution of the past orders within
        the stipulated contractual delivery schedule and also if the material supplied has met
        the technical parameters specified in the order


B.2     COMMERCIAL REJECTION CRITERIA:

        The following vital commercial conditions should be strictly complied with failing
        which the bid will be rejected.

1.      ELIGIBILITY OF BIDDERS:

        Bidder should preferably be a Manufacturer. In case the bidder is not a
        manufacturer, its bid can also be considered provided such bid is accompanied with
        back-up authority letter from the concerned manufacturer, who authorizes them to
                                             10
     market their product provided further, such an authority letter is valid at the time of
     bidding and should remain valid during the entire execution period of the order.
     Required warranty cover of the manufacturer (as per the warranty clause. of the bid
     document) for the product will be provided by such a bidder and an undertaking to
     this effect shall be provided by the bidder in the techno-commercial bid. Offers
     without back-up authority letter from manufacturers will not be considered.

2.   PROOF OF THE SALE / ISSUE OF BID DOCUMENT:
     The forwarding letter, in original, for the issue of the Bid document, duly signed by
     tender issuing officer, will be sent by the bidder along with the bid.

3.   ACCEPTANCE OF TERMS AND CONDITIONS:
     The bidder must submit an undertaking along with their techno-commercial bid that
     all conditions at Annexure-II contained in the attached booklet No ONGC/MM/02
     including the instructions to bidders at Annexure-I, a amended by the subsequent
     amendments as brought out in the special conditions of the bid document are
     acceptable to them unconditionally.

4.   Bid should be submitted in TwoBid system.

5.   Offers of following kinds will be rejected:

     a) Offers made without Bid Bond /Bank Guarantee/Earnest money of Rs.
        28,900.00 along with the offer (Refer clause 23 of Instructions to Bidders
        {Annexure-I of booklet}).

     b) Telex/ Telegraphic /Fax/ E. Mail/ Xerox/ Photo copy offers.

     c) Offers which do not confirm unconditional validity of the bid for 90 days from
        the date of opening of technical bid.

     d) Offers where prices are not firm and /or with any qualifications.

     e) Offers which do not conform to ONGC’s price bid format at Appendix 9A of
        tender document

     f) Offers which do not conform to the delivery / completion period indicated in the
        bid document.

C    PRICE EVALUATION CRITERIA:

     Evaluation will be done on F.O. R. Destination basis on item basis for the full scope
     of supply of tender as indicated in technical specifications and in price-bid format.
     Bidder must quote strictly as per price format attached at appendix -9A.




                                           11
D.   Payment Terms:
     80% payment within 15 days after receipt of material at ONGC, Baroda and
     satisfactory inspection.
     Balance 20 % payment after satisfactory installation and commissioning of
     equipments to the satisfaction of ONGC.

E.   GENERAL:

1.   Discount: Bidders are advised not to indicate any separate discount. Discount, if
     any should be merged with the quoted prices. Discount of any type indicated
     separately will not be taken into account for evaluation purpose. However in the
     event such offer without considering discount is found to be lowest, Corporation
     shall avail of such discount at the time of award of contract.

2.   Integrity Pact
     The Integrity Pact signed by authorized officer of ONGC, Vadodara is
     incorporated in the tender document at Annexure-VII .The same shall have to be
     returned by the bidder (along with unpriced bid), duly signed by the same signatory
     who signs the bid, i.e. who is duly authorized to sign the bid as per the
     Instructions to Bidders stipulated in the tender documents. All the pages of the
     Integrity Pact shall be duly signed by the ONGC’s and Bidder’s signatories.
     Bidder’s failure to return the Integrity Pact along with the bid, duly signed, shall
     lead to outright rejection of such bid.

3.   The bidder / contractor is prohibited from offering any service / benefit of any
     manner to any employee of ONGC and that the contractor may suffer summary
     termination of contract / disqualification in case of violation.

4.   The BEC over-rides all other similar clauses operating anywhere in the Bid
     Documents.

5.   Bidder must furnish the Evaluation Matrix duly filled up in all respect without
     leaving any ambiguity / blank and signed along with bid failing which the offer
     will not be considered.

                                      == XX ==




                                          12
13
                                                                              ANNEXURE - IV


                                     EVALUATION MATRIX

BEC                            TECHNICAL                               Compliance to be     Reference Page
Clause                                                                 ensured and filled   No. of bid must
Ref.                                                                   by the bidder by     be    indicated
                                                                       writing Complied/    wherever
                                                                       Not Complied         applicable
B.1.1     Bid should be complete in all aspects covering entire
          scope of supply and should conform to the technical
          specifications indicated in the bid document, duly
          supported with technical catalogues / literatures,
          wherever applicable. Incomplete and non-conforming
          bids will be rejected outright.
B.1.2     Manufacturer’s experience:-
B.1.2.1   In case the bidder is a manufacturer of the offered
          items, he should satisfy the following along with
          documentary evidence which should be enclosed along
          with the bid:
          (a) Minimum 5 years of experience of manufacturing
          similar equipment. For this purpose the period reckoned
          shall be the period prior to the date of opening of the
          techno-commercial bid.
          (b) Should have manufactured and supplied 5 numbers
          of similar equipment / items to various companies or 3
          numbers of similar equipment / items to Oil and Gas
          specific companies during the last 5 years.
B.1.2.2   In case the bidder is not a manufacturer, then the bidder
          is required to obtain documentary evidence in respect of
          the above 2(a) and 2(b) from the concerned
          manufacturer and submit the same along with the
          techno-commercial bid.
B.1.3     The bidder should either be the OEM or authorized
          dealer or sole distributor or agent of the OEM. If the
          bidder is an authorized dealer, agent or distributor, then
          he should submit a letter of authorization from the
          OEM, failing which the bid is liable to be rejected.
B.1.4     Bidder must furnish the following undertakings from
          the Original Equipment Manufacturer(s), along with his
          bid:
          (iv) The OEM shall provide the maintenance / service
                 / calibration facilities in India, for all the
                 equipments to be supplied under the contract, if
                 awarded to him by ONGC.
          (v)    The bidder shall indicate the source of their
                 bought out items and also the names        of the
                 original equipment/materials manufacturer for
                 the major components. The OEM shall guarantee
                 the lifetime supply of spares for all the

                                                14
                equipments to be supplied under the contract, if
                awarded to him by ONGC.
        (iii) The OEM undertakes to enter into Annual
        Maintenance Contract for lifetime for all             the
        equipments to be supplied under the contract, if
        awarded to him by ONGC.
B.1.5   Bidders should have the required facilities for testing
        the quoted material as per International standards at
        their premises and also agree to inspection by ONGC or
        any other agency nominated by ONGC. In case the
        bidder is not the manufacturer, a certificate from the
        manufacturer to the effect that the manufacturer
        possesses the required facilities for testing of the
        material, should be enclosed along with the techno-
        commercial bid.
B.1.6   Inspection: Inspection of the material will be carried
        out at firm’s premises by QAD, ONGC or their
        authorized representative.
B.1.7   The bidder shall configure the equipments with the
        existing Sun Servers & workstations, Linux
        workstations and PCs. All necessary power cables,
        network cables, connectors, terminators etc. required for
        installation and configuration of the equipments are to
        be provided by the bidder as part of the package.
B.1.8   The bidder should quote the AMC charges (Including
        spares) for post warranty period as per Price Format. In
        addition, per call charges for call based maintenance
        should be provided. However, these charges
        (AMC/spares/per call charges) will not be considered
        for evaluation of bids.
B.1.9   Offer of the bidder whose past performance with
        ONGC was poor shall not be considered. Past
        performance on similar contracts, if placed, for the last
        two years will be judged on the basis of their record
        w.r.t. execution of the past orders within the stipulated
        contractual delivery schedule and also if the material
        supplied has met the technical parameters specified in
        the order.
        COMMERCIAL
B.2.1    Bidder should preferably be a Manufacturer. In case
         the bidder is not a manufacturer, its bid can also be
         considered provided such bid is accompanied with
         back-up authority letter from the concerned
         manufacturer, who authorizes them to market their
         product provided further, such an authority letter is
         valid at the time of bidding and should remain valid
         during the entire execution period of the order.
         Required warranty cover of the manufacturer (as per
         the warranty clause of the bid document) for the
         product will be provided by such a bidder and an
         undertaking to this effect shall be provided by the
         bidder in the bid. Offers without back-up authority

                                             15
             letter from manufacturers will not be considered.

B.2.2        Whether forwarding letter in original for issue of
             tender document is sent with the offer.
B.2.3        The bidder must submit an undertaking along with
             their techno-commercial bid that all conditions at
             Annexure-II contained in the attached booklet No
             ONGC/MM/02 including the instructions to bidders at
             Annexure-I, a amended by the subsequent amendments
             as brought out in the special conditions of the bid
             document are acceptable to them unconditionally.
B.2.4        Whether bid is submitted under two bid system?
B.2.5       a) Whether the required EMD/Bid Bond is submitted
            along with the bid as per clause No.23 of Annexure-I of
            Booklet.
            b) Whether the offer is original and not the
            Telegraphic/Telefax/Telex/Zerox/Photocopy/E-Mail.
            c) Whether the validity of offer is 90 days from the date
            of opening.
            d) Whether the offered price is firm and /or without any
            qualification.
            e) Whether price has been filled as per price bid format.
            f) Acceptance to Delivery period.

C           PRICE EVALUATION CRITERIA :
            Whether evaluation criteria of the tender is noted and
            accepted ?
D           Acceptance to Payment Terms.
            GENERAL:
E-1.        Please ensure that no discount has been indicated
            separately. Discount, if any has been merged in the
            quoted prices.
E-2.        Submission of Integrity Pact duly signed as per tender
            requirement.

        Note : This Evaluation Matrix is to be filled up by the bidder and attached with techno-
        commercial bid, failing which the bid will be rejected. The bidder may also not that their
        offer should be without any ambiguity/exception/deviation as ONGC will not seek any
        clarification after the tender opening.

                              Undertaking / Certificate to be given by bidder

        All the terms and conditions of tender document are accepted without any condition and
        exception / deviation.
         It is also certified that the offer is signed by the authorised signatory of the bidder and all the
        terms and conditions mentioned in the offer are acceptable.
                                                                             Bidder’s Signature :
                                                                             Date :
                                                                             Office Seal :
                                                    16
                                                                 ANNEXURE-V


                                   INTEGRITY PACT


                                          between


Oil and Natural Gas Corporation Ltd (ONGC) hereinafter referred to as
“The Principal”,
                                            and


…………………………………………… hereinafter referred to as “The Bidder/ Contractor”



                                           17
                                          Preamble
The Principal intends to award, under laid down organizational procedures, contract/s for ------
------------------------. The Principal values full compliance with all relevant laws and
regulations, and the principles of economic use of resources, and of fairness and transparency
in its relations with its Bidder/s and Contractor/s.


In order to achieve these goals, the Principal cooperates with the renowned international Non-
Governmenal Organisation “Transparency International” (TI). Following TI’s national and
international experience, the Principal will appoint an external independent Monitor who will
monitor the tender process and the execution of the contract for compliance with the principles
mentioned above.
                         Section 1 – Commitments of the Principal
   (1) The Principal commits itself to take all measures necessary to prevent corruption and
   to observe the following principles:-
           1.No employee of the Principal, personally or through family members, will in
           connection with the tender for , or the execution of a contract, demand, take a
           promise for or accept, for him/herself or third person, any material or immaterial
           benefit which he/she is not legally entitled to.
           2.The Principal will, during the tender process treat all Bidders with equity and
           reason. The Principal will in particular, before and during the tender process,
           provide to all Bidders the same information and will not provide to any Bidder
           confidential / additional information through which the Bidder could obtain an
           advantage in relation to the tender process or the contract execution.
           3.The Principal will exclude from the process all known prejudiced persons.
   (2) If the Principal obtains information on the conduct of any of its employees which is a
   criminal offence under the relevant Anti-Corruption Laws of India, or if there be a
   substantive suspicion in this regard, the Principal will inform its Vigilance Office and in
   addition can initiate disciplinary actions.
                      Section 2 – Commitments of the Bidder/ contractor
   (1)             The Bidder / Contractor commits itself to take all measures necessary to
   prevent corruption. He commits himself to observe the following principles during his
   participation in the tender process and during the contract execution.
         1. The Bidder / Contractor will not , directly or through any other person or firm ,
         offer, promise or give to any of the Principal’s employees involved in the tender
         process or the execution of the contract or to any third person any material or
         immaterial benefit which he/she is not legally entitled to, in order to obtain in
         exchange any advantage of any kind whatsoever during the tender process or during
         the execution of the contract.
         2. The Bidder / Contractor will not enter with other Bidders into any undisclosed
         agreement or understanding , whether formal or informal. This applies in particular to
         prices, specifications, certifications, subsidiary contracts , submission or non-
                                            18
           submission of bids or any other actions to restrict competitiveness or to introduce
           cartelisation in the bidding process.
           3. The Bidder / Contractor will not commit any offence under the relevant Anti-
           corruption Laws of India; further the Bidder / Contractor will not use improperly, for
           purposes of competition or personal gain, or pass on to others, any information or
           document provided by the Principal as part of the business relationship, regarding
           plans, technical proposals and business details, including information contained or
           transmitted electronically.
           4. The Bidder / Contractor will, when presenting his bid, disclose any and all
           payments he has made, is committed to or intends to make to agents, brokers or any
           other intermediaries in connection with the award of the contract.
(2)        The Bidder / Contractor will not instigate third persons to commit offences outlined
           above or be an accessory to such offences.


      Section 3- Disqualification from tender process and exclusion from future contracts
If the Bidder, before contract award has committed a transgression through a violation of
Section 2 or in any other form such as to put his reliability or credibility as Bidder into
question, the Principal is entitled to disqualify the Bidder from the tender process or to
terminate the contract, if already signed, for such reason.
(1)           If the Bidder / Contractor has committed a transgression through a violation of
Section 2 such as to put his reliability or credibility into question, the Principal is entitled also
to exclude the Bidder / Contractor from future contract award processes. The imposition and
duration of the exclusion will be determined by the severity of the transgression. The severity
will be determined by the circumstances of the case, in particular the number of transgressions,
the position of the transgressors within the company hierarchy of the Bidder and the amount of
the damage. The exclusion will be imposed for a minimum of 6 months and maximum of 3
years.
(2)     The Bidder accepts and undertakes to respect and uphold the Principal’s absolute right
to resort to and impose such exclusion and further accepts and undertakes not to challenge or
question such exclusion on any ground, including the lack of any hearing before the decision to
resort to such exclusion is taken. This undertaking is given freely and after obtaining
independent legal advice.
(3)    If the Bidder / Contractor can prove that he has restored / recouped the damage caused
by him and has installed a suitable corruption prevention system, the Principal may revoke the
exclusion prematurely.
(4)    A transgression is considered to have occurred if in light of available evidence no
reasonable doubt is possible.


                            Section 4 – Compensation for Damages


(1)    If the Principal has disqualified the Bidder from the tender process prior to the award
according to Section 3, the Principal is entitled to demand and recover from the Bidder
                                               19
liquidated damages equivalent to 3 % of the value of the offer or the amount equivalent to
Earnest Money Deposit / Bid Security , whichever is higher.
(2)     If the Principal has terminated the contract according to Section 3, or if the Principal is
entitled to terminate the contract according to Section 3, the Principal shall be entitled to
demand and recover from the Contractor liquidated damages equivalent to 5 % of the contract
value or the amount equivalent to Security Deposit / Performance Bank Guarantee, whichever
is higher.
(3)    The bidder agrees and undertakes to pay the said amounts without protest or demur
subject only to condition that if the Bidder / Contractor can prove and establish that the
exclusion of the Bidder from the tender process or the termination of the contract after the
contract award has caused no damage or less damage than the amount of the liquidated
damages, the Bidder / Contractor shall compensate the Principal only to the extent of the
damage in the amount proved.




                              Section 5 – Previous transgression
(1)    The Bidder declares that no previous transgressions occurred in the last 3 years with
any other Company in any country conforming to the TI approach or with any other Public
Sector Enterprise in India that could justify his exclusion from the tender process.
(2)    If the Bidder makes incorrect statement on this subject, he can be disqualified from the
tender process or the contract, if already awarded, can be terminated for such reason.


         Section 6 – Equal treatment of all Bidders / Contractors / Subcontractors
(1)         The Bidder / Contractor undertakes to demand from all subcontractors a
commitment in conformity with this Integrity Pact, and to submit it to the Principal before
contract signing.
(2)         The Principal will enter into agreements with identical conditions as this one with
all Bidders, Contractors and Subcontractors.
(3)         The Principal will disqualify from the tender process all bidders who do not sign
this Pact or violate its provisions.


  Section 7 – Criminal charges against violating Bidders / Contractors / Subcontractors
If the Principal obtains knowledge of conduct of a Bidder, Contractor or Subcontractor, or of
an employee or a representative or an associate of a Bidder, Contractor or Subcontractor which
constitutes corruption, or if the Principal has substantive suspicion in this regard, the Principal
will inform the Vigilance Office.




                                              20
Section 8 – External Independent Monitor / Monitors (three in number depending on the
                                 size of the contract)
                  (to be decided by the Chairperson of the Principal)


  (1)    The Principal appoints competent and credible external independent Monitor for
         this Pact. The task of the Monitor is to review independently and objectively,
         whether and to what extent the parties comply with the obligations under this
         agreement.
  (2)    The Monitor is not subject to instructions by the representatives of the parties and
         performs his functions neutrally and independently. He reports to the Chairperson
         of the Board of the Principal.
  (3)    The Contractor accepts that the Monitor has the right to access without restriction to
         all Project documentation of the Principal including that provided by the
         Contractor. The Contractor will also grant the Monitor, upon his request and
         demonstration of a valid interest, unrestricted and unconditional access to his
         project documentation. The same is applicable to Subcontractors. The Monitor is
         under contractual obligation to treat the information and documents of the Bidder /
         Contractor / Subcontractor with confidentiality.
  (4)    The Principal will provide to the Monitor sufficient information about all meetings
         among the parties related to the Project provided such meetings could have an
         impact on the contractual relations between the Principal and the Contractor. The
         parties offer to the Monitor the option to participate in such meetings.
  (5)    As soon as the Monitor notices, or believes to notice, a violation of this agreement,
         he will so inform the Management of the Principal and request the Management to
         discontinue or heal the violation, or to take other relevant action. The monitor can
         in this regard submit non-binding recommendations. Beyond this, the Monitor has
         no right to demand from the parties that they act in a specific manner, refrain from
         action or tolerate action.
  (6)    The Monitor will submit a written report to the Chairperson of the Board of the
         Principal within 8 to 10 weeks from the date of reference or intimation to him by
         the ‘Principal’ and, should the occasion arise, submit proposals for correcting
         problematic situations.
  (7)    Monitor shall be entitled to compensation on the same terms as being extended to /
         provided to Outside Expert Committee members / Chairman as prevailing with
         Principal.
  (8)    If the Monitor has reported to the Chairperson of the Board a substantiated
         suspicion of an offence under relevant Anti-Corruption Laws of India, and the
         Chairperson has not, within reasonable time, taken visible action to proceed against
         such offence or reported it to the Vigilance Office, the Monitor may also transmit
         this information directly to the Central Vigilance Commissioner, Government of
         India.
  (9)    The word ‘Monitor’ would include both singular and plural.


                                           21
                                      Section 9 – Pact Duration
This Pact begins when both parties have legally signed it. It expires for the Contractor 12
months after the last payment under the respective contract, and for all other Bidders 6 months
after the contract has been awarded.


If any claim is made / lodged during this time, the same shall be binding and continue
  to be valid despite the lapse of this pact as specified above, unless it is discharged /
                      determined by Chairperson of the Principal.



                                    Section 10 – Other provisions
(1) This agreement is subject to Indian Law. Place of performance and jurisdiction is the
Registered Office of the Principal, i.e. New Delhi.
(2) Changes and supplements as well as termination notices need to be made in writing. Side
agreements have not been made.
(3) If the Contractor is a partnership or a consortium, this agreement must be signed by all
partners or consortium members.
(4) Should one or several provisions of this agreement turn out to be invalid, the remainder of
this agreement remains valid. In this case, the parties will strive to come to an agreement to
their original intentions.



---------------------------------                          --------------------------------


For the Principal                                         For the Bidder / Contractor
Place --------------
Date --------------


Witness 1 : ---------------------------.
Witness 2 : ---------------------------




                                               22
                                                                                                                        APPENDIX – 9 (A)
                                                                     PRICE FORMAT
           TENDER NUMBER                   : B24DL06012                                                        DUE ON :
           BIDDER’S NAME                   : _ _________________________________                              VALIDITY OF OFFER :
           QUOTATION NO                    : ___________________________________

Item: (A) LASER PRINTER AS PER TENDER SPECIFICATION – 1 NO.
      SL.                                                                                                           (Rs.)
      NO                       Price Elements (Rs.)
     A1     Basic Price
     A2     Excise Duty including Education Cess (__% )
     A3     VAT/ CST (__% )
            Whether C –Form required (Yes/No)
     A4     Total Ex-works price inclusive of ED & Sales Tax =A1+A2+A3
     A5     Transit Insurance (__% )
     A6     Freight by road by reputed road transport (__% )
     A7     Octroi (--- %)
     A8     Any other levies / charges (to be specified by bidder)
     A9     Total FOR destination price .(A4+A5+A6+A7+A8)
    Note: The equipments must be installed and commissioned by the supplier at RCC, ONGC, Baroda at no additional cost.

    Optional Charges to be quoted(Not to be taken for price evaluation):
    1.
                                        Sl No.    Charges to be Quoted                                                        (Rs.)
                                        1         AMC charges (Including spares) for 1st Year of post warranty period
                                        2         AMC charges (Including spares) for 2st Year of post warranty period
                                        3         AMC charges (Including spares) for 3rd Year of post warranty period
                                        4         Per call Charges for call based maintenance

    2. Bidder must provide list of spares with part no. required for two years after warranty period as separate annexure.

                                                                                                            (SIGNATURE OF AUTHORISED SIGNATORY
                                                                                                                   AND SEAL OF THE COMPANY)




                                                                                                                                           CONTD.
                                                                            23
Item: (B) LASER MULTIFUNCTIONAL PRINTER AS PER TENDER SPECIFICATION- 1 NO.
      SL.                                                                                                           (Rs.)
      NO                      Price Elements (Rs.)
     B1     Basic Price
     B2     Excise Duty including Education Cess (__% )
     B3     VAT/ CST (__% )
            Whether C –Form required (Yes/No)
     B4     Total Ex-works price inclusive of ED & Sales Tax =B1+B2+B3
     B5     Transit Insurance (__% )
     B6     Freight by road by reputed road transport (__% )
     B7     Octroi (--- %)
     B8     Any other levies / charges (to be specified by bidder)
     B9     Total FOR destination price .(B4+B5+B6+B7+B8)

    Note: The equipments must be installed and commissioned by the supplier at RCC, ONGC, Baroda at no additional cost.

    Optional Charges to be quoted (Not to be taken for price evaluation):
    1.
                                        Sl No.    Charges to be Quoted                                                       (Rs.)
                                        1         AMC charges (Including spares) for 1st Year of post warranty period
                                        2         AMC charges (Including spares) for 2st Year of post warranty period
                                        3         AMC charges (Including spares) for 3rd Year of post warranty period
                                        4         Per call Charges for call based maintenance

    2. Bidder must provide list of spares with part no. required for two years after warranty period as separate annexure.

                                                                                                            (SIGNATURE OF AUTHORISED SIGNATORY
                                                                                                                   AND SEAL OF THE COMPANY)




                                                                                                                                          CONTD.



                                                                            24
Note:
1.    The price format must be signed by the authorized signatory of the bidder.
2.    The price / amount col. of the price format must be kept blank in the techno- commercial (unpriced) bid. However, the information
      required covered under additional points may be furnished with the techno-commercial bid. If the information required in the price
      format are not given or not filled up in the manner as stated above, such bids may not be considered
3.    The prices must be written in indelible ink. The prices written by pencil are not acceptable and such offer will be
      rejected. Overwriting if any must be duly authenticated.
4.    In case of discrepancy between rates quoted in figure and words, the rates mentioned in words shall be treated as final.




                                                                                                   (SIGNATURE OF AUTHORISED SIGNATORY
                                                                                                        AND SEAL OF THE COMPANY)




                                                                  25

				
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