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					         Pajaro Valley Unified School District

                 REQUEST FOR PROPOSAL

                       No. JL102810-001

                Copier Equipment and Service
                                               Page Number

NOTICE TO BIDDERS                                    2
INSTRUCTIONS TO BIDDER                               3
   I. OVERVIEW                                       3
   II. INTRODUCTION                                  3
   III. SUBMISSION REQUIREMENTS                      4
   IV. CONTRACTING REQUIREMENTS                      9
RESPONSE FORMS                                      13
   Supplier Identification Sheet                    14
   Documents                                        15
   Piggy Back Clause                                16
   Non-Collusion Affidavit                          17
   References                                       18
   Supplier Questioner                              19
   Response to Pricing                              21
   OEM Specification Sheets                         26
EXHIBIT A: List of Locations                        27
EXHIBIT B: Inventory List                           28
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

NOTICE TO BIDDERS INVITING REQUESTS FOR PROPOSAL
NOTICE IS HEREBY GIVEN THAT the Pajaro Valley Unified School District (hereinafter
referred to as “District”) invites qualified suppliers to submit sealed Request for Proposals for:

Pajaro Valley Unified School District
Copier Equipment and Service
RFP Number: JL102810-001

Proposals shall be sealed and clearly marked with the PVUSD Proposal Name and Number and
received up to, but no later than 2:00 PM, Thursday, October 28, 2010.

Proposals shall be received at:
Pajaro Valley Unified School District
Purchasing Department 4th Floor
294 Green Valley Road
Watsonville, CA 95076

Proposals will be opened at the above stated time and place, however, no commitment will be
made at that time until all proposals are evaluated for pricing, specifications and other pertinent
information. Any nonconforming or incomplete proposals may be rejected. Bidders must comply
with the instructions contained in the proposal package. It shall be the full responsibility of all
bidders to insure that proposals are delivered to the above office by the time and date stated.
Facsimile (fax) or email copies of the proposal will not be accepted. The District will not be
responsible for late deliveries by U.S. mail or any other means.

Copies of the RFP may be obtained from Pajaro Valley Unified School District Purchasing
Department located at the address above or by calling (831)786-2195 or email
richard_buse@pvusd.net. Copies are also available on the Pajaro Valley Unified School District
website at www.PVUSD.net.

All questions regarding proposal, the terms and conditions shall be submitted in writing no later
than October 24, 2010 to the Purchasing Agent at the address noted above.

The District reserves the right to accept or reject any and all proposals and to waive any
irregularities or informalities in any bid or in the proposal process. No bid, or any portion thereof,
may be withdrawn for a period of ninety (90) days after bid opening.

Publication Dates: October 5, 2010 & October 12, 2010



BY ORDER OF THE BOARD OF TRUSTEES
PAJARO VALLEY UNIFIED SCHOOL DISTRICT




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195      Page 2
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

INSTRUCTIONS TO BIDDER

I. OVERVIEW
The Pajaro Valley Unified School District (herein after referred to as “District”) is seeking a
Request for Proposal ("RFP") from experienced vendors to provide new multifunction digital
copiers and related maintenance support services for these new copiers. Services shall include
placement, relocation as necessary, training and full service maintenance. Copiers may be
leased based on purchase price. Leases will be 60 month (five year) at a Fair Market Value
(FMV) rate.
See Exhibit A for list of locations
See Exhibit B for current inventory list


Please submit one (1) original signed copy plus a CD/DVD of your Proposal in a sealed
envelope to the contact person shown below no later than 2:00 p.m. on October 28, 2010.
Proposals shall be sealed and clearly marked with “Copier Equipment and Service RFP
Number: JL102810-001”. No oral or electronically transmitted proposals will be accepted.

Proposals not received by the specified time noted will be rejected.

Proposals must be received at:
Pajaro Valley Unified School District
Purchasing Department 4th Floor
294 Green Valley Road
Watsonville, CA 95076
Attn: Rich Buse

All questions regarding proposal, the terms and conditions shall be submitted via email to
richard_buse@pvusd.net no later than October 22, 2010.

II. INTRODUCTION
The District is seeking Proposals from experienced Vendors who sell, lease, maintain and
support new multifunction digital copiers and related maintenance support services to replace
current copiers as leases expire and as owned copiers become obsolete. All digital copiers shall
be newly manufactured with no used or refurbished parts.

    A. Locations: The K-12 public education Pajaro Valley Unified School District consists of
       thirty-nine (39) locations serving 19,000 students.

    B. Quantities: The total number of copiers currently operating in the District is 120, with
       approximately 24 to be replaced each year. It is understood that the District guarantees
       no minimum amount. The District reserves the right to increase or decrease anticipated
       quantities.

    C. Vendor Recommendations: One to one copier replacement is not guaranteed. The
       purpose of this document is to provide information to submit a proposal. It is not the
       intent to limit the Vendor to a specific copier solution. The District would consider
       recommendations by the vendor to consolidate copiers or to the replace a copier with a
       more cost effective alternative.



Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195      Page 3
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

III. SUBMISSION REQUIREMENTS
The submission requirements for the RFP are detailed below. Review this RFP carefully before
responding to ensure that you understand fully all procedural and contractual requirements. The
District will provide vendors with an electronic version in Microsoft Office of all of the required
forms that are included in this RFP. Contact richard_buse@pvusd.net to have the electronic
documents emailed to you. All vendors must submit their proposals using these forms.

Bid Responses shall include one (1) original copy plus a CD/DVD that includes:

           Supplier Identification Sheet
           Documents
           Piggy Back Clause
           Non-Collusion Affidavit
           References
           Supplier Questioner
           Response to Pricing
           OEM Specification Sheets

Any submission shall constitute an irrevocable offer for ninety (90) calendar days following the
deadline of its submission.

    A. General and Technical Requirements for Digital Copiers

        All digital copiers shall be newly manufactured with no used or refurbished parts. All
        copiers shall include options for printing, scanning and faxing. Each Site/Department’s
        copier needs will determine the final equipment configuration of each unit. The OEM
        shall provide specification sheets listing all accessories, features, functions and technical
        requirements of each model copier. Unless otherwise specified all digital copiers shall
        meet the following requirements:

        1. Duplexing: All digital copiers shall be capable of producing double-sided
           copies/prints.

        2. Paper: All copiers rated at a speed of 50 prints per minute (ppm) or faster are
           required to have the capability of printing on stock ranging from 20 lb. bond to 110 lb.
           index, on sizes letter (8 ½ x 11), legal (8 ½ x 14) and ledger (11 x 17).

        3. Finishing: All digital copiers shall have full offset stacking and finishing (50 sheet
           stapling) capabilities and three (3) hole punch where available.

        4. Document Feeder: All digital copiers shall possess an automated document feeder,
           with a minimum capacity of 50 sheets of 20 lb. bond paper.

        5. Bypass Tray: All digital copiers shall have a bypass tray for the purpose of printing
           on specialized stock.

        6. Enlarging: All digital copiers shall be capable of enlarging documents in preset
           increments to a maximum of 200%.

        7. Reducing: All digital copiers shall be capable of reducing documents in preset
           increments to a minimum of 64%.


Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195      Page 4
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

        8. Paper Capacity: All digital copiers shall have the following paper capacity, using
           standard 20 lb. copy paper:
                  8 ½ x 11 paper supply - minimum of 1000 sheets
                  8 ½ x 14 paper supply - minimum of 500 sheets
                  11 x 17 paper supply - minimum of 250 sheets (may be an adjustable tray)

        9. PIN Codes: All digital copiers shall have PIN code and/or mailbox secured access
           for users.

        10. Cost/Accounting Meter: All digital copiers shall have programmable cost
            center/accounting meters, with a minimum of 50 separate cost centers/meters;
            vendor to specify the number of digits accommodated per accounting code.

        11. Network Printing (if required): Digital copiers shall be capable of printing from any
            desktop PC within the District’s network using an Ethernet TCP/IP protocol network
            connection. Identify whether or not printing is an optional feature and delineate all
            functions of this feature. If optional, identify all costs (i.e. equipment, software, etc.)
            and technical requirements necessary to the operation of this feature.

        12. Network Scanning (if required): Digital copiers shall be capable of color scanning
            to email/file. Identify whether or not scanning is an optional feature and delineate all
            functions of this feature. If optional, identify all costs (i.e. equipment, software, etc.)
            and technical requirements necessary to the operation of this feature.

        13. Faxing (if required): Digital copiers shall be capable of faxing. Identify whether or
            not faxing is an optional feature and delineate all functions of this feature, including a
            description of its operation (i.e. fax board, fax driver, etc.). If optional, identify all
            costs (i.e. equipment, software, installation, etc.) and technical requirements
            necessary to the operation of this feature.

    B. OEM Service Entity (Authorized Dealers)

        If the OEM will not be the direct servicing entity, the OEM must provide a statement of
        support to commit all necessary products, services and resources to the designated
        authorized dealer(s) in order to fulfill the terms and conditions of the contract.

    C. Requirements for Maintenance Support

        1. Warranty Term: Vendor shall provide a parts and labor warranty for a minimum of
           90 days. Vendor shall identify their warranty period.

        2. Repairs under Warranty: The vendor shall bear all material and labor costs for
           repair of equipment and defects and failure accruing within the warranty period.

        3. Replacement under Warranty: If a copier does not perform to manufacturer’s
           specifications during the warranty period, the OEM shall replace the unit(s) with a
           new copier of the same model.

        4. Maintenance Agreement Term: The maintenance/service agreement shall
           commence upon expiration of the warranty period and extend through the end of the
           fiscal year (June 30). The Agreement will be renewed annually July 1 – June 30. The
           District reserves the right to discontinue the Agreement at any time by giving 30 days
           written notice.

Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195      Page 5
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

        5. Repairs: On-call remedial maintenance shall be performed on an “as need” basis as
           determined by the District. An adequate inventory of spare parts must be kept on
           hand by the Supplier, to be available for repairs necessary to keep all
           copiers/duplicators running.

        6. Service Call Charges: Copies metered during service calls by Supplier shall not be
           charged to the District, nor will the Supplier use the District’s paper.

        7. Response Time: Defined as the time interval between the problem call by the
           District and the on-site arrival of a qualified maintenance service technician, the
           response time shall not exceed an average of four (4) normal working hours. Normal
           working hours are defined as 8:00 a.m. to 4:30 p.m., Monday through Friday except
           holidays:

        8. Loaner: If during a service call, it is determined that a copier/duplicator cannot be
           repaired in-place within forty eight (48) hours from the time the service call is placed,
           another copier of like size and features is to be supplied at no cost to the District,
           other than the per-copy-charge.

        9. Poor Performance: Poor performing and/or problematic copier units will be replaced
           with new similar equipment repaired to manufacturer’s specifications and/or repaired
           to the PVUSD’s satisfaction.

        10. Training: Initial training of PVUSD personnel and set up of shall be conducted upon
            equipment installation and at no cost to the District. Any additional training shall be
            offered at no cost to the District.

        11. Technical Functions: Initial set up of PIN codes, scanning, printing and all other
            technical functions will be conducted upon equipment installation at no cost to the
            District. These functions will be reviewed annually and updated as needed at no
            charge to the District.

        12. Performance and Meter Report: A semi-annual Performance and Meter Report
            shall be provided by Supplier on a proactive basis. The formatting of the
            Performance and Meter Report will be accomplished according to the needs of the
            District, however the Performance and Meter Report shall indicate at minimum the
            following information during the period for each unit in the fleet: unit identification
            number, building address, floor/room number, site name, address, number of copies,
            number of prints, number of service calls, number of preventive maintenance calls
            performed.

        13. Contract Renewal Letter: An annual Contract Renewal letter shall be provided by
            Supplier for each copier. The formatting of the Contract Renewal letter will be
            accomplished according to the needs of the District, however the letter shall indicate
            at minimum the following information: unit identification number, site name, address,
            current purchase order number, cost per copy for the upcoming fiscal year, actual
            number of copies/prints for previous 12 month period and the total maintenance
            estimate for the upcoming fiscal year, and the lease payment amount.




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195      Page 6
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

    D. Network Technical Requirements

        1. Protocol: Networked digital copiers must be capable of connecting to the District’s
           network using the TCP/IP protocol. Bandwidth speeds are capable to 100 Mbps.

        2. Network Printing: Each networked digital copier shall allow printing from any
           desktop PC within the District’s network.

        3. Queue Management: For networked digital copiers with 60 PPM and above
           capabilities, queue management software is required. Please document additional
           cost, if any, associated with this software.

        4. Electrical Requirements: The vendor shall specify all electrical requirements,
           including the necessity for special electrical receptacles, dedicated lines, etc. Each
           device shall meet the OEM’s recommendations for electrical surge protection.

    E. Pricing Requirements

        1. Purchase Orders: The District will issue Purchase Orders for all leases, purchases
           and maintenance agreements.

        2. Leases Billed Annually in Advance: Vendors shall provide the purchase price on
           which the equipment lease is based. The equipment lease pricing shall be based on
           a 60-month (5-year) term Fair Market Value (FMV) billed annually in advance. A
           master equipment lease agreement may be developed at contract execution. All
           invoices must reference a Purchase Order number.

        3. Maintenance Agreement Pricing: Maintenance agreement pricing shall include all
           maintenance, repairs, parts and consumable supplies, including toner, masters,
           developer and staples (except paper). Increases in maintenance agreement pricing,
           if any, may not exceed 2% annually.

        4. Maintenance Agreement Billing: Maintenance agreements will be billed quarterly
           in arrears based on actual copies made. A master maintenance agreement may be
           developed at contract execution. All invoices must reference a Purchase Order
           number.

        5. Meter Readings: Obtaining meter readings is the responsibility of the vendor. The
           vendor may call, email or fax the sites to obtain these readings on a quarterly basis.

        6. Copy Volume: It is understood and agreed that the District guarantees no minimum
           amount. The District reserves the right to increase or decrease anticipated quantities.
           Annual volume indicated is an estimate only, based on the fiscal year July 1 through
           June 30 of each year.

        7. Electrical Specifications: The District will contract with a separate contractor to
           install electrical and/or data drops. It is the responsibility of the vendor to provide all
           specifications for the hard wire.




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195      Page 7
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

        8. Vendor Recommendations: Each vendor may be asked to outline a method to
           examine volumes for each copier to verify the proper equipment is in place and is
           properly utilized. Vendors may be asked to outline a method to replace under or
           over-utilized equipment with a digital copier of lesser/greater speed and/or capacity.
           If agreed upon, this shall be accomplished without extending the equipment lease
           and/or maintenance agreement beyond the original term.

        9. Energy Star: All proposed copiers shall be Energy Star compliant per State of
           California.

        10. Free Delivery: All equipment and supplies shall be bid F.O.B. Destinations – Free
            On Board delivered to all PVUSD sites. This shall include trade-in equipment being
            replaced; exceptions may be mutually agreed to.

        11. Free Pick-up: Return of equipment at the end of the lease term will be done at no
            charge to the District by the Vendor that originally conducted the install. District
            owned copiers will be picked up at no charge to the District by the Vendor replacing
            the equipment; exceptions may be mutually agreed to.

        12. Demo Units: If requested, equipment offered must be available at no cost or
           obligation for evaluation and testing by the District prior to the award of the proposal.

    F. Term

        The contract will be awarded for 60 months (five years). The District shall have the right
        to cancel this agreement for substantive non-performance, upon thirty (30) days
        advance written notice to the Vendor.

    G. Assessments

        The vendor may conduct an onsite assessment to facilitate the proposal. Prior
        arrangements will need to be made to access District facilities. Person(s) conducting the
        assessment will need proper identification and will be an employee of the Vendor. The
        Vendor will assume all liability during the assessment of the assessor(s).

        Network assessments may under no circumstance be intrusive to normal operation of
        the District’s network.




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195      Page 8
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

IV.CONTRACTING REQUIREMENTS
    A. Warranties and Representations

        The supplier, manufacturer, or their assigned agent shall guarantee the product or
        service performed against all defects or failures of materials and workmanship for a
        period recommended by the manufacturer from the actual delivery date. Where
        applicable, all merchandise must be warranted to be incompliance with California
        energy, conservation, environmental, educational, and products liability standards. The
        manufacturer’s warranty must be included as part of any proposal.

     B. Equipment, Tools, Supplies

        Vendor will supply all equipment, tools, supplies, offices, personnel, instrumentalities,
        transportation, support services and insurance required to deliver and install digital
        copiers under the Agreement.

     C. Indemnity Obligations of Vendor

        To the fullest extent permitted by law, Vendor will protect, indemnify, defend and hold
        the District, officers, employees, agents and representatives and each of their
        successors and assigns entirely harmless from and against any and all claims, actions,
        demands, proceedings, liabilities, damages, judgments, fines, penalties, settlements,
        costs and charges, including, without limitation, attorneys' fees and expenses, arising
        directly or indirectly from or in connection with (a) any breach of the Agreement, (b) any
        actual or alleged negligent act, negligent error or omission, intentional misconduct of, or
        violation of any law by Vendor, Vendor's employees, subcontractors, agents,
        representatives or assigns (collectively, "Vendor's Agents") in the performance or non-
        performance of the professional services required to be performed by the Vendor under
        the Agreement; or (c) the District’s enforcement of its rights under this indemnity
        provision.

    D. Insurance Obligations of Vendor

        Vendor agrees to deposit with the District prior to the effective date of the contract,
        certificates of insurance necessary to satisfy the District that the insurance provisions of
        this contract have been complied with and to keep such insurance in effect and the
        certificates thereof on deposit with the District during the entire term of this contract.

        1. Worker’s Compensation and Employer’s Liability: Workers’ compensation limits
           as required by the Labor Code as the State of California and Employers Liability
           limits of $1,000,000 per accident.

        2. Comprehensive General Liability or Commercial Liability and Business
           Automotive Liability: $1,000,000 combined single limit per occurrence or accident
           for bodily injury, personal injury and property damage.




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195      Page 9
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

    E. Termination

        1. Appropriation of Funds:

             a. If the term of this contract extends into fiscal years subsequent to that in which it
                is approved, such continuation of the contract is subject to the appropriation of
                funds for such purpose by the Legislature. If sufficient funds are not so
                authorized, the parties mutually agree that the contract may be terminated or
                amended as appropriate in response to the reduction in funding. If the contract is
                terminated, Vendor agrees to take-back any affected equipment, products,
                software, or hardware furnished under this contract, terminate any services
                supplied to the District under this contract, and relieve the District of any further
                obligation therefore.

             b. The District agrees that if subdivision A above is invoked, equipment will be
                returned to Vendor in substantially the same condition in which it was delivered
                to the District, subject to normal wear and tear. The District further agrees to pay
                for packing, crating, transportation to Vendor’s nearest facility and for
                reimbursement to Vendor for expenses incurred for their assistance in such
                packing and crating.

        2. Default by Vendor: The Agreement may be terminated by the District upon thirty
           (30) days written notice to Vendor in the event Vendor is in default under any of the
           provisions of the Agreement. In the event the Agreement is terminated due to the
           default by Vendor, Vendor will not be entitled to receive any compensation for
           Services performed or for any Reimbursable Expenses incurred.

        3. Automatic Termination: The Agreement will automatically terminate on the
           occurrence of any of the following events: (a) bankruptcy or insolvency of either
           party; (b) sale of the business; (c) failure to comply with federal, state or local laws,
           regulations or requirements, or (d) expiration of the agreement, renewal periods or
           month-to-month option.

    F. Nondiscrimination

        During the performance of this Agreement, Vendor will not unlawfully discriminate
        against any employee or applicant for employment because of race, religion, color,
        national origin, ancestry, physical handicap, medical condition, marital status, age (over
        40), sex or sexual orientation. Vendor will comply with the provisions of the Fair
        Employment and Housing Act (Government Code section 12900 et seq.) and applicable
        regulations promulgated there under (California Administrative Code, Title 2, section
        7285.0 et seq.). Vendor will include the nondiscrimination and compliance provisions of
        this clause in all subcontracts to perform work under this Agreement.

     G. Assignment/Subcontracting

        Vendor will clearly describe the reason for using any subcontractors, if applicable.
        Regardless of approval of any subcontractor by the District or any provision in the
        agreement to the contrary, Vendor will at all times remain solely and exclusively
        responsible for the performance of all obligations under this Agreement.




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 10
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

     H. General Provisions

        1. Force Majeure: Neither party will be deemed in default of the Agreement or any
           provision hereunder to the extent that any delay or failure in the performance of the
           obligations of such party (other than the payment of money) results from any
           significant and material causes beyond its reasonable control and without fault or
           negligence by such party. Examples of such causes include, but are not limited to,
           (1) acts of God or public enemy, (2) acts of the government in sovereign or
           contractual capacity, (3) fires, (4) floods, (5) epidemics, (6) quarantine restrictions,
           (7) embargoes, and (8) earthquakes.

        2. Governing Law: The agreement will be governed by the laws of the State of
           California.

        3. Attorneys' Fees: In the event either party institutes any action or proceeding against
           the other party relating to the Agreement, the unsuccessful party in such action or
           proceeding will reimburse the successful party for its disbursements incurred in
           connection therewith and for its reasonable attorneys' fees as fixed by the court. In
           addition to the foregoing award of attorneys' fees to the successful party, the
           successful party in any lawsuit on the Agreement shall be entitled to collect or
           enforce the judgment. This provision is separate and several and shall survive the
           merger of the Agreement into any judgment on the Agreement.

        4. Arbitration: Any question, claim or dispute between the parties valued in excess of
           five thousand dollars ($5,000) arising out of or related to this agreement, except
           breaches of confidentiality will be conclusively settled by binding arbitration.

        5. License: In those instances where required, the Vendor represents and warrants
           that the Vendor holds a license, permit or other special license to perform the
           Services pursuant to the Agreement, as required by law, or employs or works under
           the general supervision of the holder of such license, permit or special license and
           shall keep and maintain all such licenses, permits or special licenses in good
           standing and in full force and effect at all times while the Vendor is performing the
           Services pursuant to the agreement.

        6. Amendments: The District may, at its sole discretion, issue amendments to this
           RFP at any time prior to the time set for receipt of proposals. The District shall
           attempt to issue amendments, if any prior to October 22, 2010 but may issue
           amendments after that date if necessary.

        7. Taxes: Sales tax will be requested on a separate line item. The District is subject to
           City of Watsonville sales tax, which will be collected by the vendor. Federal excise
           taxes are not applicable to school districts, and shall not be paid by the District.

        8. Signature: All forms and certifications enclosed herein must be signed in the name
           of the bidder. All signatures must be of the person or persons duly authorized to sign
           the bid.

        9. Non-Collusion Affidavit: See attached affidavit to be executed by bidder and
           submitted with the bid.




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 11
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

         10. Bidder References: All bidders must submit three (3) Customer References to help
             indicate the bidder’s fitness as an acceptable source for services or product and their
             ability to provide any awarded items.

         11. Fingerprinting Requirement: This contract is subject to the provisions of Education
             Code Section 45125.1. Vendors’ employees are required to submit fingerprints to the
             Department of Justice where an employee may come into contact with the students
             at any District site. The Department of Justice will ascertain whether the employee
             has a pending criminal proceeding for a violent or serious felony as they are defined
             in Penal Code Sections 667.59(c) and 1191.7 (c), respectively. Vendor shall not
             permit an employee to come in contact with students until the Department of Justice
             has ascertained that the employee has not been convicted of a felony as defined in
             the Education Code 45122.1. Vendor shall provide District with a list of names of
             employees who may come in contact with students and must certify in writing to the
             District that none of its employees who may come in contact with students have been
             convicted of a felony as defined in Education Code 45122.1. District may request the
             removal of an employee from a District site at any time. Failure to comply with the
             provision may result in termination of this Agreement.

         12. Competency of Vendor: In order to determine responsibility, the District reserves
             the right to conduct any investigations, and require any information it deems
             necessary. The District will consider the vendor’s organization, financial condition
             (cannot be receivership or filed for bankruptcy protection within the past fifteen (15)
             years), facilities, personnel qualifications, performance under other contracts and
             industry reputation of vendor.

    I.   EVALUATION OF PROPOSALS

         Pajaro Valley Unified School District will review submitted proposals based upon, but not
         solely limited to, the criteria. Note that cost will be a factor, but not the only factor, in
         evaluating submitted proposals.

         1. Rejection of Proposals: The District reserves the right to reject any or all
            submissions in whole or in part for any reason without incurring any cost or liability
            whatsoever. All proposals will be reviewed for completeness of the submission
            requirements.

             If a proposal fails to meet a material requirement in the Request for Proposal, or is
             incomplete or contains irregularities, the proposal may be rejected. A deviation is
             material to the extent that a response is not in substantial accord with the
             requirements in the RFP.

         2. Evaluation Process: All bids will be evaluated by the Director of Purchasing, the
            Senior Buyer and other District representatives as needed.

             The District reserves the right to determine the suitability of proposals on the basis of
             a proposal's meeting administrative requirements, business objectives, technical
             requirements, the review team's assessment of the quality and performance of the
             equipment and services proposed, cost, and other criteria as assessed by the review
             team.

             The District may require the vendor to clarify an answer. Failure to do so may result
             in sufficient cause for being non-responsive.

Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 12
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

        The following criteria will be considered during the evaluation process:

                 a) Responsiveness: Adherence to the requirements of this RFP.

                 b) Qualifications and Experience: The ability, capacity, flexibility, financial
                    stability and skill of the Vendor/OEM to perform the contract, as evidenced by
                    related factors such as its market position, strategic partnerships, customer
                    base, standard financial reports, industry ratings/awards, ability to deliver
                    within a reasonable time without delay, etc. Also includes client reference
                    information from current or prior customers as well as response to the
                    Supplier Questionnaire.

                 c) Technical Approach and Quality: The ability of the Vendor/OEM to meet
                    the specifications and requirements for equipment, installation, maintenance
                    and service. Demonstrated success on similar projects, technician training,
                    average response time, problem resolution process and parts availability (i.e.
                    delivery time for routine and special orders, as well as on-hand inventory).
                    The ability to provide quality equipment and services in fulfillment of the
                    contract based upon business efficiencies, organizational structure, customer
                    service, and technological competitiveness.

                 d) Cost: Cost consideration will be reviewed only if a proposal is determined to
                    be otherwise qualified. All figures entered on the vendor proposal must be
                    clearly legible.

        3. Award and Execution of Contract: The most qualified vendor will be placed on the
           Board Agenda as a recommendation to the School Board.

             It is anticipated that final selection of the vendor will be presented to the School
             Board on November 18, 2010. The District may request that a formal presentation
             be given at this time and a representative is available to answer questions.

        4. Errors and Corrections: Verify your proposals before the submission as they may
           not be withdrawn or corrected after the bid opening.

        5. Withdrawal and Resubmission/Modification of Proposals:
           A vendor may withdraw its proposal at any time prior to the deadline for submitting
           proposals by notifying the District in writing of its withdrawal.

             Modification offered in any other manner, oral or written, will not be considered.
             Proposals cannot be changed after the evaluation process begins.

        6. News Releases: News releases pertaining to the award of a contract may not be
           made without the prior written approval of the District.

        7. Disposition of Materials: All materials submitted in response to an RFP will
           become the property of the District and will be returned only at the District's option
           and at the expense of the vendor submitting the proposal or bid. One copy of a
           submitted proposal will be retained for official files and become a public record.
           However, any confidential material submitted by a vendor that was clearly marked as
           such will be returned upon request.




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 13
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

RESPONSE FORMS
                                SUPPLIER IDENTIFICATION SHEET


RESPONDENT TO COMPLETE AND RETURN WITH BID

My proposal is attached and identified as my official response to RFP Number: JL102810-001.

Undersigned agrees to furnish the equipment, materials and services stipulated in the attached
proposal; and signifies acceptance of the terms, conditions and specifications contained in
Pajaro Valley Unified School District RFP Number: JL102810-001

The governing board of the Pajaro Valley Unified School District reserves the right to reject any
and all bids and/or waive any irregularities or informalities in the bidding process.


        Company Name:

        Address:




        Signature:                                                                      Date:

        Print Name:

        Title:

        Phone:

        Fax:

        E-mail:




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 14
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

                                               DOCUMENTS

The following Documents are signed and/or included in the proposal package. Failure to comply
will be considered a “No Bid”.

Yes         No       Supplier Identification Sheet

Yes         No       Documents

Yes         No       Piggy Back Clause

Yes         No       Non-Collusion Affidavit

Yes         No       References

Yes         No       Supplier Questioner

Yes         No       Response to Pricing

Yes         No       OEM Specification Sheets


Receipt of addenda, if any, as follows:

Any special conditions the School District needs to know in regards to your bid must be listed
here:




        Company Name:

        Print Bidder Name:

        Title of Bidder:

        Signature:




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 15
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

                                         PIGGYBACK CLAUSE

Public Contract Code 20118. Pursuant to Public Contract Code 20118 and 20652 (Community
Colleges) Pajaro Valley Unified School District authorizes all other eligible Districts and public
agencies to piggy-back on this bid. The responding bidder authorizes this piggy-back by signing
below. Instead of listing all agencies and Districts individually the Pajaro Valley Unified School
District intentionally names all public agencies and Districts in total. The District further waives
its right to have warrants issued in its favor.

Acceptance or rejection of this clause will not affect the outcome of this bid.

            Yes, Piggyback Option Granted
            No, Piggyback Option Not Granted



        Signature:                                                                      Date:

        Print Name:

        Title:

        Company Name:

        Address:




        E-mail:




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 16
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

                       NON-COLLUSION AFFIDAVIT TO BE EXECUTED
                               BY BIDDER AND SUBMITTED WITH BID

                                   (Public Contract Code Section 7106)

State of California                    )
                                       )   ss.
County of                              )
                                       )


                                                      being first duly sworn, deposes and says that he
or she is
                                of                                              , the party making the
foregoing bid, that the bid is not made in the interest of, or on behalf of, any undisclosed person,
partnership, company, association, organization, or corporation; that the bid is genuine and not
collusive or sham; that the bidder has not directly or indirectly induced or solicited any other
bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired,
connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall
refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by
agreement, communication, or conference with anyone to fix the bid price of the bidder or any
other bidder, or to fix any overhead, profit or cost element of the bid price, or of that of any other
bidder, or to secure any advantage against the public body awarding the contract of anyone
interested in the proposed contract; that all statements contained in the bid are true; and,
further, that the bidder has not, directly or indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or
paid, and will not pay, any fee to any corporation, partnership, company, association,
organization, bid depository, or to any member or agent thereof to effectuate a collusive or
sham bid.



                                                                         Signature of Bidder


                             NOTARY FOR NON-COLLUSION AFFIDAVIT


Subscribed and sworn to (or affirmed) before me this                    day
of                    , 20        ..




                                                                         Signature of Notary


(SEAL OF NOTARY)


                                                                        Typed Name of Notary


Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 17
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

                                              REFERENCES

Submit three (3) Customer References where you currently sell/lease copiers and provide
maintenance support services.

Company Name:
Contact Name:
Address/City/Sate/ Zip:
Phone:
Fax:
Email:
Number of Copiers Provided:
Number of Years of Maintenance Support Services:


Company Name:
Contact Name:
Address/City/Sate/ Zip:
Phone:
Fax:
Email:
Number of Copiers Provided:
Number of Years of Maintenance Support Services:


Company Name:
Contact Name:
Address/City/Sate/ Zip:
Phone:
Fax:
Email:
Number of Copiers Provided:
Number of Years of Maintenance Support Services:




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 18
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

                                     SUPPLIER QUESTIONNAIRE

Please answer the following questions as fully (yet as succinctly) as possible. Answers must be
submitted on this form.

1.      Discuss your company’s experience, background and qualifications regarding sales and
        service/maintenance of copiers, supplying of copier supplies and similar agreements.


2.      How long has your company been in business?


3.      Discuss the qualification of the sales, service and support representative(s) who will be
        handling the District’s account. Please include their specific office location, and the time
        commitment that will be offered to the District under this contract.


4.      Provide the number of service technicians presently employed by your company and the
        total number of copiers your office is maintaining. Are your service technicians certified?


5.      Has long has your company sold copiers?


6.      Are you a distributor for several brands of copiers? Authorized? Identify.


7.      How many employees in your local operation?


8.      What address are payments sent to?


9.      Who will handle the District’s maintenance needs for our copiers and what is their
        telephone number?


10.     Who is the backup representative for the above person?


11.     If another company will handle maintenance for you, give their full name, address, etc.
        and describe the business relationship.


12.     Will other then OEM parts be used for repair/maintenance purposes? If so, from who do
        you get parts?




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 19
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

13.     What is your normal response time to “down” service calls?


14.     How are service call requests logged and on-site response time and time for repairs
        tracked?


15.     Are maintenance personnel assigned to the District responsible for service outside
        Santa Cruz County? If so, what geographical area?


16.     Are Preventative Maintenance appointments pre-scheduled or scheduled by mutual
        agreement between you and the Department?


17.     Do you warehouse spare parts for the quoted copiers? Where?


18.     Do you warehouse copiers in your office? If not, where?


19.     What is the average delivery time of copiers from you distributor to you?


20.     What is your average delivery time out-of-stock to us?


21.     How will you handle emergency delivery of supplies?




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 20
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

                                       RESPONSE TO PRICING
It is not the intent to limit the Vendor to a specific copier solution. The District would consider
recommendations by the vendor for copiers with other Copies per Minute if deemed the best
solution for the category. Each category is listed on a separate response form. Bid your best
match for the category.

Small Copier             Category A          20-30    Copies per Minute
Medium Copier            Category B          40-50    Copies per Minute
Large Copier             Category C          60-70    Copies per Minute
XLarge Copier            Category D          70+      Copies per Minute


Fill in all blanks as indicated. Notes are optional. All others blanks must be filled in, including
make, model, cost per copy, lease price and the purchase price on which the equipment lease
is based. Failure to complete a form will be considered a “No Bid.”

Use the Notes to indicate any deviation from the standard features listed. Indicate:
             “No Bid” for items you will not be bidding on
             “Included” if option is included in Base System price
             “Not Available” if option is not available, list item
             “Alternate” if bidding alternate option, list item

The Purchase Price includes all specified features. Exclude sales tax.

The Lease/Year is the annual lease payment including all specified features. Exclude sales tax.
The equipment lease pricing shall be based on a 60-month (5-year) term Fair Market Value
(FMV) billed annually in advance. No other lease rates will be accepted.

1. Maintenance Agreement Cost per Copy: Maintenance agreement pricing shall include all
   maintenance, repairs, parts and consumable supplies, including toner and staples (except
   paper) as indicated in the Instructions to Bidders. Exclude sales tax.
   Maintenance agreements will be billed quarterly in arrears based on actual copies made.
   All maintenance pricing shall be quoted per copy with no minimum.

2. Base System Equipment Cost: Include all applicable costs to the District including
   delivery, setup, training and startup supplies. Exclude sales tax.
   The Base Equipment System includes all standard features listed in the cost. List any
   standard features “Not Available” in the Notes.

3. Base System + Network Printing Cost: Include all costs for the Base System with any
   additional equipment, memory etc required for Network Printing as specified in the
   Instructions to Bidders. Exclude sales tax.

4. Base System + Printing + Scan Cost: Include all costs for the Base System with Network
   Printing and Color Scanning to email/file as specified in the Instructions to Bidders. Exclude
   sales tax.

5. Base System + Printing + Scan + Fax Cost: Include all costs for the Base System with
   Network Printing, Scanning to email/file and Fax capabilities as specified in the Instructions
   to Bidders. Exclude sales tax.

6. Options Accessories: List any recommended accessories.


Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 21
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

DIGITAL COPIER                            CATEGORY A                        20-30 COPIES PER MINUTE

Company:
Print Bidder Name:
Manufacturer:                                                        Make/Model:
Copies per Minute:                                                   Warranty Term:
Monthly Duty Cycle:                                                  Standard Memory:
Recommended Monthly Volume (range):
Standard Paper Capacity/Drawers:

1. Maintenance Agreement                        Cost per Copy $
2. Base System Equipment Cost                   Purchase Price $                  Lease/Year $
    Standard features included in Base System Price:
        Document Feeder                         Bypass Tray (min 50 sheet)             Auto Duplexing
        Reduction/Enlargement                   Stapler (50 page)/Sorter
        PIN Codes                               Cabinet/Stand                          Surge Protector
Notes*:


3. Base System + Network Printing Purchase Price $                                Lease/Year $
Notes*:


4. Base System + Print+ Scan                    Purchase Price $                  Lease/Year $
Notes*:


5. Base System + Pint +Scan+ Fax                Purchase Price $                  Lease/Year $
Notes*:


6. Other Accessories
                                                Purchase Price $                  Lease/Year $
                                                Purchase Price $                  Lease/Year $
                                                Purchase Price $                  Lease/Year $
                                                Purchase Price $                  Lease/Year $
Notes*:

*Optional




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 22
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

DIGITAL COPIER                            CATEGORY B                        40-50 COPIES PER MINUTE

Company:
Print Bidder Name:
Manufacturer:                                                        Make/Model:
Copies per Minute:                                                   Warranty Term:
Monthly Duty Cycle:                                                  Standard Memory:
Recommended Monthly Volume (range):
Standard Paper Capacity/Drawers:

1. Maintenance Agreement                        Cost per Copy $
2. Base System Equipment Cost                   Purchase Price $                  Lease/Year $
    Standard features included in Base System Price:
        Document Feeder                         Bypass Tray (min 50 sheet)             Auto Duplexing
        Reduction/Enlargement                   Stapler (50 page)/Sorter               3 Hole punch
        PIN Codes                               Cabinet/Stand                          Surge Protector
Notes*:


3. Base System + Network Printing Purchase Price $                                Lease/Year $
Notes*:


4. Base System + Print+ Scan                    Purchase Price $                  Lease/Year $
Notes*:


5. Base System + Pint +Scan+ Fax                Purchase Price $                  Lease/Year $
Notes*:


6. Other Accessories
                                                Purchase Price $                  Lease/Year $
                                                Purchase Price $                  Lease/Year $
                                                Purchase Price $                  Lease/Year $
                                                Purchase Price $                  Lease/Year $
Notes*:

*Optional




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 23
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

DIGITAL COPIER                            CATEGORY C                        60-70 COPIES PER MINUTE

Company:
Print Bidder Name:
Manufacturer:                                                        Make/Model:
Copies per Minute:                                                   Warranty Term:
Monthly Duty Cycle:                                                  Standard Memory:
Recommended Monthly Volume (range):
Standard Paper Capacity/Drawers:

3. Maintenance Agreement                        Cost per Copy $
4. Base System Equipment Cost                   Purchase Price $                  Lease/Year $
    Standard features included in Base System Price:
        Document Feeder                         Bypass Tray (min 100 sheet)            Auto Duplexing
        Reduction/Enlargement                   Stapler (50 page)/Sorter               3 Hole Punch
        PIN Codes                               Cabinet/Stand                          Surge Protector
Notes*:


3. Base System + Network Printing Purchase Price $                                Lease/Year $
Notes*:


4. Base System + Print+ Scan                    Purchase Price $                  Lease/Year $
Notes*:


5. Base System + Pint +Scan+ Fax                Purchase Price $                  Lease/Year $
Notes*:


6. Other Accessories
                                                Purchase Price $                  Lease/Year $
                                                Purchase Price $                  Lease/Year $
                                                Purchase Price $                  Lease/Year $
                                                Purchase Price $                  Lease/Year $
Notes*:

*Optional




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 24
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

DIGITAL COPIER                            CATEGORY D                        70+ COPIES PER MINUTE

Company:
Print Bidder Name:
Manufacturer:                                                        Make/Model:
Copies per Minute:                                                   Warranty Term:
Monthly Duty Cycle:                                                  Standard Memory:
Recommended Monthly Volume (range):
Standard Paper Capacity/Drawers:

5. Maintenance Agreement                        Cost per Copy $
6. Base System Equipment Cost                   Purchase Price $                  Lease/Year $
    Standard features included in Base System Price:
        Document Feeder                         Bypass Tray (min 100 sheet)            Auto Duplexing
        Reduction/Enlargement                   Stapler (50 page)/Sorter               3 Hole Punch
        PIN Codes                               Cabinet/Stand                          Surge Protector
Notes*:


3. Base System + Network Printing Purchase Price $                                Lease/Year $
Notes*:


4. Base System + Print+ Scan                    Purchase Price $                  Lease/Year $
Notes*:


5. Base System + Pint +Scan+ Fax                Purchase Price $                  Lease/Year $
Notes*:


6. Other Accessories
                                                Purchase Price $                  Lease/Year $
                                                Purchase Price $                  Lease/Year $
                                                Purchase Price $                  Lease/Year $
                                                Purchase Price $                  Lease/Year $
Notes*:

*Optional




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 25
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

                             ATTACH OEM SPECIFICATION SHEETS




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 26
RFP No. Jl102810-001                        Copier Equipment And Service                        Due: 10/28/2010

EXHIBIT A: LOCATIONS
Pajaro Valley Unified School District Office            294 Green Valley Rd            Watsonville CA 95076
Academic Vocational Charter Institute                   112 Diamond Dr                 Watsonville CA 95076
Adult Education Green Valley Center                     294 Green Valley Rd            Watsonville CA 95076
Adult Education Institute of Language & Culture         320 Rodriguez St               Watsonville CA 95076
Alianza Charter School                                  115 Casserly Rd                Watsonville CA 95076
Amesti Elementary School,                               25 Amesti Rd                   Watsonville CA 95076
Ann Soldo Elementary School                             1140 Menasco Dr                Watsonville CA 95076
Aptos High School                                       100 Mariner Way                Aptos CA 95003
Aptos Junior High School                                1001 Huntington Dr             Aptos CA 95003
Bradley Elementary School                               321 Corralitos Rd              Watsonville CA 95076
Calabasas Elementary School                             202 Calabasas Rd               Watsonville CA 95076
Cesar Chavez Middle School                              440 Arthur Rd                  Watsonville CA 95076
Duncan Holbert School                                   140 Herman Ave                 Watsonville CA 95076
Edward A. Hall Middle School                            201 Brewington Ave.            Watsonville CA 95076
Freedom Elementary School                               25 Holly Dr                    Freedom CA 95019
H. A. Hyde Elementary School                            125 Alta Vista Ave,            Watsonville CA 95076
Hall District Elementary School                         300 Sill Rd                    Watsonville CA 95076
Lakeview Middle School                                  2350 East Lake Ave             Watsonville CA 95076
Landmark Elementary School                              235 Ohlone Pkwy                Watsonville CA 95075
Linscott Charter School                                 220 Elm St                     Watsonville CA 95076
MacQuiddy Elementary School                             330 Martinelli St              Watsonville CA 95076
Mar Vista Elementary School                             6860 Soquel Dr                 Aptos CA 95003
Maintenance and Operations                              205 Blackburn St               Watsonville CA 95076
Mintie White Elementary School                          515 Palm Ave                   Watsonville CA 95076
New School CD High School                               165 Harkins Slough Rd          Watsonville CA 95076
Ohlone Elementary School                                21 Bay Farms Rd                Watsonville CA 95076
Pacific Coast Charter School,                           294 Green Valley Rd            Watsonville CA 95076
Pajaro Middle School                                    250 Salinas Rd                 Watsonville CA 95076
Pajaro Valley High School                               500 Harkins Slough Rd          Watsonville CA 95076
Radcliff Elementary School                              550 Rodriguez St               Watsonville CA 95076
Renaissance High School                                 11 Spring Valley Rd            Watsonville CA 95076
Rio Del Mar Elementary School                           819 Pinehurst Dr               Aptos CA 95003
Rolling Hills Middle School                             130 Herman Ave                 Watsonville CA 95076
Starlight Elementary School                             225 Hammer Dr                  Watsonville CA 95076
Transportation Department                               196 Grimmer Rd                 Watsonville CA 95076
Valencia Elementary School                              250 Aptos School Rd            Aptos CA 95003
Watsonville Charter School of the Arts                  115 Casserly Rd                Watsonville CA 95076
Watsonville High School                                 250 East Beach St              Watsonville CA 95076

Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195     Page 27
RFP No. Jl102810-001                        Copier Equipment And Service                         Due: 10/28/2010

EXHIBIT A: INVENTORY

                                                              Est Average                               Lease
                  Site                          Model                             Install Date
                                                              Copies / Year                            Expires
   Child Development / WHS TAM                R1031                2,028            04/12/99             Own
             D.O. 1st Floor                   G3227               23,772            07/17/00             Own
               Starlight ES                   G3227               38,712            09/01/00             Own
            Rolling Hills MS                  G3355               419,052           09/15/00             Own
     Child Development / WHS C7               R1031                7,092            11/11/00             Own
             D.O. 2nd Floor                   G3218                3,204            02/28/01             Own
               Aptos JHS                      G3355               57,600            04/18/01             Own
               Pajaro MS                      G3355               753,684           04/27/01             Own
             Landmark ES                      G3355               333,168           06/20/01             Own
             D.O. 1st Floor                   G3370               226,368           08/01/01             Own
             D.O. 2nd Floor                   G3355               141,276           02/20/02             Own
               Aptos JHS                      G2712                 192             02/28/02             Own
              Freedom ES                     S2055DP              204,000           06/20/02             Own
 Child Development / Buena Vista CC           S2522               23,148            08/27/02             Own
             D.O. 4th Floor                   G3355               74,196            10/01/02             Own
             D.O. 1st Floor                   G2212               26,904            10/07/02             Own
             D.O. 1st Floor                   S2545               82,668            02/20/03             Own
              Valencia ES                     G3532               239,004           10/03/03             Own
             D.O. 1st Floor                   G6002               218,568           10/17/03             Own
             D.O. 2nd Floor                   G4532               63,744            12/31/03             Own
             D.O. 1st Floor                   G6002               349,056           01/22/04             Own
           Edward A Hall MS                   G618D               23,544            04/30/04             Own
            Rolling Hills MS                GDSM618d              12,060            04/30/04             Own
             D.O. 1st Floor                 GDSM622sp             56,880            06/22/04             Own
           Pajaro Valley HS                  GDSM635              73,392            08/13/04             Own
           Cesar Chavez MS                  GDSM618d              36,396            10/08/04             Own
           Pajaro Valley HS                   G6002               748,032           11/29/04             Own
               Aptos JHS                     GDSM415               5,700            01/19/05             Own
             D.O. 2nd Floor                  GDSC338              119,028           03/01/05             Own
            Watsonville HS                    S2515                5,412            06/07/05             Own
  Watsonville Charter School of the
                                               Di5510             360,180           12/07/05          12/08/10
                   Arts
            Renaissance HS                     Di5510             449,052           01/11/06          01/13/11
              HA Hyde MS                       BH350              64,224            01/12/06          01/13/11
               Pajaro MS                       BH350              80,808            01/17/06          01/13/11
             Ann Soldo ES                      Di7210             763,296           01/20/06          01/20/11
              Freedom ES                       BH160               2,760            01/27/06            Own
              Valencia ES                      Di470              184,800           01/27/06          02/02/11
                Aptos HS                       BH160               1,812            02/10/06          02/09/11
             Hall District ES                  BH600              597,360           02/27/06          02/28/11
 Child Development / Watsonville CC            BH200              59,688            04/12/06          04/11/11
             D.O. 1st Floor                     C351              89,820            04/12/06          04/07/11
              Lakeview MS                      BH600              553,992           09/12/06          09/12/11
             Calabasas ES                      BH600              526,428           10/06/06          10/10/11
            Watsonville HS                     BH600              742,500           10/06/06          10/10/11
            Watsonville HS                     BH600              656,964           10/12/06          10/16/11
               Alianza CS                      BH600              598,440           10/30/06          10/26/11

Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195      Page 28
RFP No. Jl102810-001                        Copier Equipment And Service                         Due: 10/28/2010

                                                              Est Average                               Lease
                  Site                          Model                             Install Date
                                                              Copies / Year                            Expires
           Watsonville HS                      BH600              836,148           11/09/06            Own
             Freedom ES                        BH600              529,044           11/27/06          10/26/11
          Edward A Hall MS                     BH750              623,484           12/12/06          12/12/11
               Aptos HS                        BH750              114,216           01/09/07          01/07/12
               Aptos HS                        BH750              299,244           01/09/07          01/07/12
         Transportation Dept                   BH500               67,032           02/15/07          02/16/12
          César Chavez MS                      BH200               40,404           03/16/07          03/21/12
             Freedom ES                        BH600              640,128           03/19/07          03/21/12
          Pajaro Valley HS                     BH200               5,088            03/29/07            Own
           Rolling Hills MS                    BH200               15,696           03/29/07            Own
            D.O. 4th Floor                     BH600              380,832           04/13/07          04/17/12
            D.O. 4th Floor                     BH600               91,620           04/13/07          04/17/12
           Renaissance HS                     GDSM416              9,540            04/17/07            Own
             HA Hyde MS                        BH600              944,088           04/20/07          04/23/12
            D.O. 1st Floor                     BH920             1,382,568          04/24/07          04/17/12
             Valencia ES                       BH600              480,000           04/26/07          05/12/12
              Alianza CS                       BH600              689,940           07/11/07          07/18/12
              Bradley ES                       BH420               64,980           07/23/07          07/20/12
               Aptos HS                        BH160               7,020            07/28/07            Own
              Ohlone ES                        BH600              533,532           08/06/07          08/03/12
            Rio del Mar ES                     BH420              165,792           08/13/07          08/13/12
              Aptos JHS                        BH600              264,768           08/13/07          08/13/12
             Lakeview MS                       BH600              323,640           09/13/07          08/13/12
             Freedom ES                        BH161F              4,068            09/20/07            Own
           Mintie White ES                     BH600              409,260           10/10/07          10/09/12
           Rolling Hills MS                    BH600              289,800           10/10/07          10/12/12
             Mar Vista ES                      BH600              483,900           10/29/07          11/01/12
               Aptos HS                        BH750              314,016           10/30/07          11/01/12
            D.O. 4th Floor                     BH600              603,708           11/06/07          11/13/12
           Watsonville HS                      BH600              425,580           11/07/07          11/12/12
              Starlight ES                     BH600              290,028           11/27/07          11/30/12
              Ohlone ES                        BH600              522,048           01/28/08          02/06/13
           Mintie White ES                     BH200               62,976           01/29/08          02/06/13
       Maintenance & Op Dept                   BH420               71,700           02/07/08          02/28/13
    Academic Vocational Charter
                                                BH350             102,612           02/15/08          02/28/13
                Institute
            D.O. 2nd Floor                      BH600             173,460           02/25/08            Own
            D.O. 2nd Floor                      BH500             175,104           05/15/08          06/09/13
        Adult Education / ILC                   BH600             135,720           06/13/08            Own
           Watsonville HS                       S816f              9,672            06/27/08            Own
             Mar Vista ES                       BH421             98,028            09/09/08          09/11/13
            D.O. 1st Floor                      BH750             671,412           09/30/08          10/13/13
            D.O. 2nd Floor                      BH421             175,176           10/06/08          10/13/13
  Child Development / Freedom CC                BH250             35,676            10/16/08          10/23/13
            Rio del Mar ES                      BH600             416,664           10/21/08          10/24/13
              Amesti ES                         BH600             480,000           12/05/08          12/18/13
           Watsonville HS                       BH601             448,536           01/09/09          01/16/14
           New School HS                        BH421             87,864            08/10/09          10/01/14
              EA Hall MS                         S816             12,000            09/28/09            Own
            Landmark ES                         S9060             307,740           11/02/09          11/02/14
Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195      Page 29
RFP No. Jl102810-001                        Copier Equipment And Service                         Due: 10/28/2010

                                                              Est Average                               Lease
                  Site                          Model                             Install Date
                                                              Copies / Year                            Expires
   Child Development / Bradley CC               BH362              2,400            11/05/09          11/19/14
            D.O. 1st Floor                      BH362             120,000           11/06/09          11/19/14
             Pajaro MS                          BH222             18,000            11/12/09          11/12/14
             Radcliff ES                        BH601             829,440           12/08/09          12/08/14
             Radcliff ES                        BH222             48,384            03/01/10          03/02/15
            D.O. 1st Floor                      BH751             73,692            03/02/10          03/02/15
            Ann Soldo ES                        BH751             600,924           03/02/10          03/15/15
          Pajaro Valley HS                      BH601             601,800           03/29/10          03/01/15
             Linscott CS                        S9060             374,736           03/31/10          03/01/15
             Amesti ES                          BH601             720,000           06/24/10          06/01/15
          César Chavez MS                       BH283             43,500            07/23/10          07/23/15
          César Chavez MS                       BH751             559,848           07/26/10          07/26/15
           MacQuiddy ES                         BH423             165,900           08/17/10          08/17/15
          Pajaro Valley HS                      BH423             45,204            08/17/10          08/17/15
           MacQuiddy ES                         BH601             479,532           08/17/10          08/17/15
           Watsonville HS                       BH463             52,428            08/29/10          09/01/15
          Pajaro Valley HS                      BH601             331,536           08/29/10          09/01/15
             Ohlone ES                          BH283             64,032            09/01/10          09/01/15
           Calabasas ES                         BH601             339,648           09/01/10          09/01/15
            D.O. 1st Floor                      BH601             135,720           09/01/10          09/01/15
           Hall District ES                     BH601             514,716           09/01/10          09/01/15
             Bradley ES                         BH601             197,676           09/21/10          09/12/15
           Duncan Holbert                       G3502             160,692           10/22/10          10/22/15




Pajaro Valley Unified School District ~ 294 Green Valley Rd ~ Watsonville CA 95076 ~ (831) 786-2195      Page 30

				
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