"Minutes VLA AGM 20110224"
Minutes of the Annual General Meeting of the Victorian Laser Association Inc. Held at the Mount Martha Yacht, The Esplanade, Mount Martha, 5th February 2011 at 12:00pm. 1. Attendance – A total of 21 members attended as listed on the attendance sheet attached as Annexure A. 2. Apologies – Neville Beeson, Peter Stow, Mark Gray, Tim Wagland. 3. Minutes of the AGM held 13 February 2010. Moved John D’Helin, Seconded Steve Gunther that the minutes of the AGM of 13 February 2010 as distributed to members be accepted as a true and correct record. Passed. 4. President's Report James Mitchell provided a report on the Association’s activities for 2010. The report is attached as Annexure B. 5. Treasurer's Report Peter Stow submitted the financial statements of the Association (attached as Annexure C). Moved Jim Temple, seconded Steve Gunther that the accounts of the Association dated 30/9/10 as distributed be accepted. Passed. 6. Secretary’s Report No Secretaries report was submitted however the President welcomed Tim Wagland to the role having volunteered and accepted the position during 2010. 7. Membership Report The President advised Mark Gray had advised current VLA members were 66 made by of 8 4.7’s, 25 Redials and 21 Standard. 8. Membership Report Jenny Parsons provided a report on coaching activities for the year. The report is attached as Appendix D. 9. Election of Office bearers At the request of the members present, Mark Tonner-Joyce declared all positions as officers of the Association vacant and invited nominations from the floor. a. President – Moved John d’Helin, Seconded Mark Tonner-Joyce that Peter Merritt be elected President. b. Vice President – Moved Mark Tonner-Joyce, Seconded John D’Helin, that John Jagger be elected Vice President. c. Secretary – Moved James Mitchell, Seconded John D’Helin that Tim Wagland be elected Secretary. d. Treasurer – Moved Jenny Parsons, Seconded Buster Hooper that Peter Stow be elected Treasurer. e. Membership – Moved James Mitchell, seconded John d’Helin that Mark Gray be elected as Committee Member (membership). f. Measurer – no nominations were received. g. Masters rep – Moved James Mitchell, seconded Jim Temples that John d’Helin be elected Committee Member (Masters Representative). h. Youth rep – Moved James Mitchell, seconded Buster Hooper that Rob Hartnett be elected Committee Member (Youth Representative). i. Committee member – Moved James Mitchell, seconded Mark Bulka that Jenny Parsons be elected as Committee Member (Coaching Manager). j. Committee Member – Moved James Mitchell, seconded Buster Hooper that Peter Wilson be elected as Committee member (web master). k. Committee Member – Moved Jim Temple, Seconded James Mitchell that David Wyllie be elected as Ordinary Committee Member. l. Committee Member – Moved James Mitchell, Seconded Mark Tonner- Joyce that Steve Gunther be elected as Ordinary Committee Member. All nominations where endorsed by a unanimous show of hands from the members present. The new Committee took their positions and the President proceeded with the remainder of the Agenda. 10.Other Business a. Steve Gunther proposed the Committee consider the venue of the 2012 State Masters Championships and suggested the location could be alternated between Mt Martha and Port Melbourne. The President undertook to raise the suggestion with the new Committee. b. The President outlined preparation for the 2011 Victorian Laser Championships at McCrae including coaching on the Friday and dinner on the Saturday night. c. The President thanked James Mitchell (and his family) for his long service to the Association. 11.The President closed the meeting at 1:00 pm. Page 2 of 9 Appendix A Page 3 of 9 Appendix B President’s Report 2009/2010 The 2009 / 2010 year has seen some changes within the VLA Committee, some excellent sailing results from our members and continued focus on the ALCA. Committee changes The VLA Committee was strengthened with Mark Gray joining as membership coordinator and later in the year Tim Wagland as Secretary. Mark (and his wider family) have successfully managed our membership database, subscription payments and established a new electronic newsletter service which has significantly improved the flow of information to members. Mark will provide an update on membership numbers shortly. Tim Wagland has recently accepted the role as Secretary and is in the process of receiving a transfer of information from Peter Stow who retains the role of Treasurer. Welcome Tim and thank you for coming forward of your own accord. Peter’s financial report is tabled here and will be posted to the VLA web site. The VLA remains in a strong financial position. Members’ success At the recent Australian Laser and Youth Championships VLA members achieved excellent results in all classes. Of particular note was Krystal Weirs 1st in the Radial women’s division (2nd overall by only 2 points), Ben Hartnett being 2nd in the 4.7 Under 16 division, Lachlan Imeneo 1st in the Under 19 Radials, Isabella Say 1st Under 17 Radial women and Thomas Trotman 4th in the 4.7 Youth Championships. Congratulations to all participants and good luck to those attending the Australian Laser Masters Championships in Port Stephens in February. ALCA More time has been required this year due to uncertainties arising from the 2010 ALCA Annual General Meeting. I attended a Special General Meeting in September to support the original motion for changes to the ALCA Constitution to allow the Australian Laser Masters to be run separate from the Australian Open Laser Championships. In addition at the 2011 ALCA AGM we supported the adoption of a new ALCA Constitution as required to comply with changes to Association legislation in NSW where the ALCA is incorporated. The end result of all of this is simply that the ALCA has the ability (but not the obligation) to conduct the 2 events separately in future if the hosting District Association is willing. Association activities VLA events have continued to benefit from the support of our Sponsors, Catamarine, Jolly Roger and The Boatyard – we are grateful for this support and the cooperation which exists between the dealerships and the association in Victoria. Jenny Parsons has again managed a growing and well regarded coaching program, arranging venues, coaches and income and expenditure. Thank you Jenny for all the time you have put into the program. I hope that the various sporadic approaches we have received from PSA and Page 4 of 9 the Yachting Victoria can be converted to a further expansion of this program in future years. I think we all recognise a great opportunity exists to develop a stronger link between the YV’s Tackers programs and the 4.7 class. Committee thanks I would like to thank the ongoing efforts of the Committee over the past year. Mark Bulka – Vice President / Trophies Peter Stow – Treasurer Peter Stow / Tim Wagland – Secretary Jenny Parsons – Coaching Manager John D’Helin – Masters Rep Peter Wilson – Web master Peter Merritt – YV liaison and Regatta Neville Beeson – Measurement Mark Gray - Membership Neville Beeson has advised me he is stepping down as Treasurer As I am stepping down from the Committee this year, and thus finally keeping a promise a made to you last year (and the year before that!), I would like to thank all of the past Committee members I have worked with over the years and encourage people with fresh ideas to come forward and make a contribution to the continued success of the class. I will continue to be a semi active Laser sailor in the vain hope I might be able one day to get it right. For those still seeking transport to get to the Port Stephens Masters please see John d’Helin who is playing marriage maker between trailers and boats. James Mitchell President Victorian Laser Association February 2011 Page 5 of 9 Recent VLA member results Australian Laser Championships 4.7 11th overall - Thomas Trotman 20th overall and 6th Woman - Natasha Van Rennes 22nd overall and 7th Woman -Melissa Hitchen-Haw 24th overall and 2nd U16 - Ben Hartnett Radial GOLD Women's Champion 2011 - Krystal Weir Radial overall 7th - Simon Merritt Radial overall 14th and 9th U19 - Jeremy O'Connell Radial overall 27th and 4th U17 - Thomas Vincent Radial overall 29th - Henry Say Radial overall 31st - Joel Van weel Radial overall 38th and 18th U19 - Lewis Duncan Radial SILVER First overall and first U19 - Lachlan Imeneo 9th overall - David Wyllie 12th overall and 2nd U17 -Ian Lee 13th overall Joel Aulich 15th overall and 4th U19 - William Kelly 24th overal and 1st U17 Woman - Isabella Say 27th and 4th U17 - Mitchell Kerr-Read 45th overall and 10th U19 - Harry Foster STANDARD RIG 18th overall - Sean Bly 26th overall - Chris Bolton 27th overall - Brett Morriss 32nd overall - Tom Kelly 38th overall - James Temple 39th overall - Tim Foster OAMPS Insurance Brokers Australian Youth Championships 4.7 4th overall - Thomas Trotman 11th overall and 3rd Woman - Melissa Hitchen-Haw 18th overall and 4th Woman - Natasha Van Rennes 26th overall - Stacey Robinson 34th overall - Ben Hartnett Page 6 of 9 Appendix C 31 January 2011 Report by the Treasurer of the Victorian Laser Association Period: 1 October 2009 to 30 September 2010 Dear Members I am pleased to submit the Financial Statements for the year ending 30 September 2010. The Association remains in a strong financial position with net cash at bank of $61,638.89 on 30 September 2010. A net result of -$417.65 reflects the Association trading just below breakeven. There is little to note other than: Due to the timing of invoices, the period reported includes payment for two year’s insurance for the Association. This has contributed to the trading deficit. The Coaching Program was the largest ‘single-item’ expenditure with an overall balance of -$5,549.50. The Committee feels that this is an appropriate use of cash reserves. The Committee agreed in September 2010 that the term deposit should be increased to $50,000. This has subsequently been invested at a higher rate of interest than in previous years. In summary, the Association remains in a very healthy position with a significant reserve of funds available to support and further develop the Laser class in Victoria. Yours sincerely Peter Stow Honorary Treasurer, VLA Page 7 of 9 Victorian Laser Association Profit & Loss Statement 1/10/2009 through 30/09/2010 16/10/2010 8:26:46 PM Income Membership $4,670.00 Victorian Championships $1,820.00 Port Phillips $1,930.00 Masters / Youths $2,790.00 Coaching Program $5,560.00 Wintersail $324.04 Interest Income $1,012.83 Total Income $18,106.87 Cost Of Sales Victorian Championships $740.00 Port Phillips $840.00 Masters/Youths $1,575.00 Coaching Program $11,109.50 Total Cost of Sales $14,264.50 Gross Profit $3,842.37 Expenses Merchant Fees $939.00 Bank Fees $535.24 Newsletter $110.00 Insurance $1,319.90 VLA Committee $180.20 Trophies and Prizes $1,175.68 Total Expenses $4,260.02 Net Profit / (Loss) -$417.65 Balance Sheet Assets Cheque Account $23,638.89 Term Deposit $38,000.00 Total Assets $ 61,638.89 Liabilities Net Assets $61,638.89 Equity Members Funds $62,056.54 Current Year Earnings -$417.65 Total Equity $ 61,638.89 Page 8 of 9 Appendix D 2010 Laser Coaching Report We started off the year with 10 people attending a free 4.7 Training day in March, just before the State Titles. The 2010 Coaching program had 20 people enrolled with main coaches of Glenn Collings and Ricky Ironmonger. There were 10 sessions held at various clubs around the bay. Laser Sailors from the different clubs were invited to join in the sessions at their club. The training runs as a user pays system. There were some people that paid for all the sessions and were not able to attend quite a lot of them – they will be offered free sessions in 2011. There will be a change to the program this year as there is to be a coaching partnership with the VIS for the competitive Radial and 4.7 sailors aiming for the 2011 Nationals and the 2012 Radial Worlds in Queensland. This will be run in conjunction with the Laser Program. The laser Coaching Program in 2011 will have three aims: Support the Competitive sailors in conjunction with the VIS to attend and do well at National events Support the Club sailors and encourage these sailors to attend our three major Victorian events, Grow the class by encouraging the 4.7 training groups around the bay and to move Juniors into the Laser class Jenny Parsons Page 9 of 9