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Portfolio - TSAC version4

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Portfolio - TSAC version4 Powered By Docstoc
					                                        Project Portfolio Legend
Div/Dept
           AC AFFR   Academic Affairs
           ADM       Administration
           B&F       Business & Finance
           ENR       Enrollment Management
           DEV       Development
           ST DEV    Student Development
           CAS       College of Arts & Sciences
           SSBM      Sellinger School of Business
           EDU       College of Education
Category

           IN        Infrastructure

           EN        Enhancement

           TR        Transformational
Phases
           I         Initiating




           II        Planning




           III       Implementation
          IV     Closing



Project Status
                 Not Started
                 Project on hold for any number of reasons
                 All milestones being met, project on track
                 One or more milestones not met, however, not jeopardizing the project deadline
                 Milestones not met that are jeopardizing the due date, project in risk of failure
Project Portfolio Legend




f Business


             Projects that are needed to maintain the computing
             environment at the University
             Projects that will enhance existing technologies at the
             University
             Projects that will transform the way we work at the
             University by moving us to a new level

             A proposal is submitted (via the PMO SharePoint site)
             for a technology solution to address an operational
             problem or to leverage an opportunity. The proposal is
             investiagted by Tech Services for cost, scope and
             staffing required. The Advocate/Sponsor presents
             their request to a governance committe (Executive
             Cabinet, TSAC, TGC, ATC) for approval to move the
             idea ahead for a full blown investigation for the
             A Project Team is assembled to determine the
             requirements for the solution. Build vs Buy is
             determined. If needed, a solicitation is developed,
             released. Proposals are reviewed and vendor
             selected. Business case is developed, including the
             solution benefits, costs, impact to the University, risks
             and presented to a governance committee for approval
             and funding.
             Project Charter is developed, contracts are secured
             including external resources if needed. Project is
             executed according to the plan, with checkpoint
             milestones and status reporting to the governance
             committees.
            Project is completed. Documentation created, training
            delivered and Operational staff prepared to take the
            hand off from the Project Team. Solution goes live.
            Lessons learned are documented.


r any number of reasons
ng met, project on track
stones not met, however, not jeopardizing the project deadline
et that are jeopardizing the due date, project in risk of failure
6/24/2011                                   Technology Project Portfolio                                             5
                                                External Projects
       A          B                    C                        D                  E        F       G          H
     Project                                                                     Related Categor
               Div/Dep       Project Label/ Name      Project Description                        Priority     Cost
 2   Number                                                                     Project(s)  y
      1047                                           Student Self-Service for
               AC AFFR Student Self-Service NSLC     National Loan                         EN
 3                                                   Clearinghouse
      1001
                                                     Workflow Management - Paperless
                ADM      HR Workflow Manage                                                EN
                                                     HR                    College
 4
      1010
                                                     Implement an online
                                                     clearinghouse for
                ADM      RideShare application                                             EN               Funded
                                                     people wanting to
                                                     carpool
 5
      1086                                           Construct the data                    EN               Funded
                                                     exchange between
                                                     Colleague and
                ADM      Benelogic Data Exchange
                                                     Benelogic for benefits
                                                     enrollment data
 6
      1028


                                                     Workflow Management - Paperless
                 B&F     SAS Workflow Manage                                               EN
                                                     SAS [AR/CR]           College


 7
      1046                                           Upgrade Resource25 -
                                                     Events Management
                 B&F     R25 Upgrade                 application to real time              EN
                                                     interface w/Colleague
 8                                                   R18
      1013
                                                     Workflow Management - Paperless
                 B&F     AP Workflow Manage                                                EN
                                                     AP                    College
 9




                                                 Loyola College in MD
6/24/2011                                   Technology Project Portfolio                                                6
                                                External Projects
       A         B                    C                          D                  E        F       G          H
     Project                                                                      Related Categor
               Div/Dep       Project Label/ Name       Project Description                        Priority     Cost
 2   Number                                                                      Project(s)  y
      1080
                                                      Migrate from the stand-
                                                      alone Benefactor
                                                                                                             Funded -
                DEV      Colleague Advancement        system to the Colleague                EN
                                                                                                             FY09
                                                      Advancement module in
                                                      R18.
10
      1021               WebAdvisor - Non Student     WebAdvisor - Create
                ENR                                                                          EN
11                       Login                        pages for Parents
      1026
                                                      Workflow Management - Paperless
                ENR      GR Adm Workflow Manage                                              EN
                                                      GR Admissions         College
12
      1027
                                                      Workflow Management - Paperless
                ENR      UG Adm Workflow Manage                                              EN
                                                      UG Admissions         College
13
      1012                                           Active Admissions 1.9
                                                     GR -- Improving
                ENR      Active Admission - Graduate                                         EN              Funded
                                                     Colleague to Active
14                                                   Campus success rate
      1031
                                                                                 Loyola
                                                      CCSJ Web site              Next
               ST DEV    CCSJ Web Redesign                                                   EN
                                                      Redesign                   Generatio
                                                                                 n Web
15
      1037
                                                      Create Loyola
                                                      presence, use it for
                                                      posting various types of
                                                      content; course related,
               AC AFFR iTunes U                                                              TR
                                                      marketing related using
                                                      an online destination
                                                      that students already
                                                      use.
16




                                                Loyola College in MD
6/24/2011                                     Technology Project Portfolio                                                  7
                                                  External Projects
       A          B                    C                          D                   E        F       G           H
     Project                                                                        Related Categor
               Div/Dep       Project Label/ Name       Project Description                          Priority     Cost
 2   Number                                                                        Project(s)  y
       27                                             Implement solution to        Exchange    TR              $ 150K
                                                      reduce paper and             E-Mail,                     FY10
                                                      create operational           Intranet                    Request
                                                      efficiencies across          Portal
                                                      Loyola. Includes doc
                 B&F      Paperless College           imaging, doc
                                                      management, electronic
                                                      workflow and record
                                                      archiving.
17
      1015
                                                      Implement a
                                                      timekeeping system for
                                                                                                               Funded
                         Timekeeping (EMMA            hourly staff to reduce
                 B&F                                                                           TR              FY09
                         PROJECT)                     paperwork and
                                                                                                               (Finance)
                                                      processing time of
                                                      payroll info.
18
      1004
                                                                                                               Funded
                                                                                                               FY09 (will
                                                                                   Loyola
                                                      Implement an internally                                  use
                                                                                   Next
                                                      facing portal for faculty,                               funding
                                                                                   Generatio
                                                      students & staff that will                               from Next
               B&F and                                                             n Web,
                         Intranet Portal              improve                                  TR              Gen Web
                ENR                                                                Exchange
                                                      communications,                                          for
                                                                                   E-Mail,
                                                      information sharing and                                  overlappi
                                                                                   Paperless
                                                      collaboration.                                           ng
                                                                                   College
                                                                                                               technologi
                                                                                                               es)
19
      1085                                         Create new externally Intranet              TR              $1M
                                                   facing web presence in Portal                               FY10
                                                   order to leverage the                                       Request
                                                   new integrated
                                                   marketing plan and
               ENR & TS Loyola Next Generation Web promote LUM as the
                                                   leading comprehensive,
                                                   Catholic University.


20




                                                 Loyola College in MD
6/24/2011                                  Technology Project Portfolio                                              8
                                               External Projects
       A         B                   C                         D                   E        F       G          H
     Project                                                                     Related Categor
               Div/Dep       Project Label/ Name     Project Description                         Priority     Cost
 2   Number                                                                     Project(s)  y
      1039                                          CCSJ needs a
                                                    comprehensive and
                                                    efficient database
                                                    program for their
                                                    service and service
                                                    learning programs.
                                                    This DB will contain
                                                    information on
                                                    service, students,
               ST DEV    CCSJ Database              courses, faculty,                      TR
                                                    departments,
                                                    community
                                                    partners, analysis
                                                    and more, with the
                                                    ability to allow
                                                    reports and
                                                    assessment on the
21                                                  data.
      1019                                          REACT stands for
                                                    Readjustment After
                                                    Crisis and Trauma - For
                                                    those hesitant about
                                                    receiving services in the
                                                    Counseling Center, an
                                                    online intervention
               ST DEV    REACT Online               facilitated by a media-                TR
                                                    rich interactive website
                                                    allowing the Counseling
                                                    Center to normalize the
                                                    reactions that those
                                                    who have been
                                                    traumatized are
                                                    experiencing and make
22                                                  it more likely that they
      1068
                                                    Education Dept/NCATE -
                         Education Dept/NCATE
               AC AFFR                              Build out SharePoint                   EN               Funded
                         SharePoint site
                                                    site
23




                                                Loyola College in MD
6/24/2011                                    Technology Project Portfolio                                              9
                                                 External Projects
       A           B                     C                      D                  E        F       G          H
     Project                                                                     Related Categor
                 Div/Dep       Project Label/ Name    Project Description                        Priority     Cost
 2   Number                                                                     Project(s)  y
      1060




                                                     Auto import of the
                  ENR      ADM - Common App                                                EN               Funded
                                                     common application




24
      1051




                  B&F      990 Reports               990 Reports                           EN




25
      1003
                                                     Create a social
                                                     networking site for
                                                     Alumni and MBA
                                                                                                            Funded -
               DEV & SSBM Online Community           students for Loyola                   TR
                                                                                                            FY09
                                                     communication, career
                                                     services and event
                                                     management.
26
      1005
                                                     Implement a
                                                     Constituent
                                                     Relationship                                           $125 K
                  ENR      Admissions CRM            Management solution to                TR               Funded -
                                                     engage prospective                                     FY09
                                                     students and track their
                                                     interest in Loyola.
27




                                                 Loyola College in MD
6/24/2011                                  Technology Project Portfolio                                        10
                                               External Projects
       A         B                   C                       D               E        F       G          H
     Project                                                               Related Categor
               Div/Dep       Project Label/ Name    Project Description                    Priority     Cost
 2   Number                                                               Project(s)  y
      1024
                                                   iStrategy Higher Ed
                                                   Analytics Upgrade -                                Funded
                ENR      iStrategy HEA                                               TR    High
                                                   data warehouse for                                 FY08
                                                   student information
28
29
30
31
32
33
34
35




                                               Loyola College in MD
6/24/2011                        Technology Project Portfolio   11
                                     External Projects
             I             L
                      Delivery
        Sponsor
 2                    Date


     Anne Young
 3

     Skip Casey
 4


     George Casey


 5
     Skip Casey       5/1/2009




 6




     Mike Mansfield



 7


     Anne Young

 8


     Earl Smith

 9




                                    Loyola College in MD
6/24/2011                        Technology Project Portfolio   12
                                     External Projects
            I             L
                     Delivery
        Sponsor
 2                   Date




     Bruce Rice      9/1/2009


10
     Bruce Rice
11

     Bruce Rice
12

     Bruce Rice
13


     Bruce Rice

14


     Missy Gugerty   8/31/2009


15




     Tim Snyder      1/1/2009




16




                                    Loyola College in MD
6/24/2011                        Technology Project Portfolio   13
                                     External Projects
            I              L
                      Delivery
        Sponsor
 2                    Date
     Louise Finn      3/1/2009




17



     David Beaupre    1/1/2009


18




     Louise Finn,
                      9/1/2009
     Sharon Higgins




19
     Sharon Higgins, 9/1/2009
     Louise Finn




20




                                    Loyola College in MD
6/24/2011                           Technology Project Portfolio   14
                                        External Projects
             I              L
                       Delivery
         Sponsor
 2                     Date




     Missy Gugerty




21




     Jason Parcover 6/10/2009




22


     Lorie Holtgrave   11/15/2008

23




                                       Loyola College in MD
6/24/2011                        Technology Project Portfolio   15
                                     External Projects
             I           L
                    Delivery
        Sponsor
 2                  Date




     Bruce Rice




24




     Kelly Nelson   10/17/2008




25




     Brian Oakes    1/1/2009



26




     Marc Camille   12/15/2008



27




                                    Loyola College in MD
6/24/2011                       Technology Project Portfolio   16
                                    External Projects
            I            L
                    Delivery
        Sponsor
 2                  Date



     Marc Camille   9/30/2008

28
29
30
31
32
33
34
35




                                   Loyola College in MD

				
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