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ProCure21+ Scheme and Project Registration Guidance
This document provides guidance on how to register a scheme of work under the ProCure21+
framework. It is the responsibility of the NHS to register each scheme and project it wishes to
progress through the P21+ framework in order for the work to be framework compliant. Please
ensure you read this document in full before registering a scheme.
The registration of schemes does not affect or influence the way in which the PSCP selection
process is conducted.
1. Introduction
When registering work under the ProCure21+ framework the following should be considered.
There is a two-tier (scheme and project) registration process for registering both Major Works
and Small Works schemes. In all instances you are registering a scheme(s) of works. A
scheme may comprise one or more projects. You will need to have considered the overall
time, cost and component projects of the scheme in order to register. Once registered this
information will be considered firm. The information provided must be reflected in the High
Level Information Pack as issued at the PSCP selection process.
Major Works projects and Small Works projects cannot be registered as part of the same
scheme, they must be registered as separate schemes. This does not affect your ability to
operate one selection process. (Please see summary diagram on page 5).
For Small Works schemes, Task Periods (12 months) should be registered under the Small
Works scheme header details.
At the time of initial scheme registration any number of projects can be registered (under a
scheme header). This can be anything from one project, which may be the only project under
the scheme or several projects to be let in a number of stages, Projects should be registered at
the most suitable point in relation to their approval status and proximity to starting work.
If a project needs to be registered at a later date, this can only be done by logging into the
P21+ Club site, selecting your scheme from the schemes list, and choosing “add project”.
2. Registering Schemes
To register a scheme go to www.procure21plus.nhs.uk/registration
On the registration page the client will be asked if they wish to register a scheme or a
project. A tick box is available at scheme level to establish whether the scheme is Major Works
or Small Works. If the tick box is used “Small Works” will appear in the scheme header. If the
scheme is Major Works, the tick box is not used. (See Page 4 for a screen shot of the
Registration Page)
If a Small Works schemes is not stand alone i.e., it relates to a major works scheme, a
reference should be made to the Major Works scheme number, at the time of registering (there
a free text field exists to provide for the scheme ID cross reference). This means that Major
Works schemes need to be registered before Small Works schemes in order to obtain the
scheme ID.
ProCure21+ Scheme and Project registration Guidance. 1
V1.0 18 February 2011.
Register both the Major Works and the Small Works schemes at the same time, if they are part
of the same PSCP selection process.
Once registered the schemes and any projects registered beneath them will appear on the
P21+ database with their relevant Scheme or Project IDs.
The information contained in the registered projects will then be updated via the Monthly
Monitoring System (MMS).
The following information is required for registering a Scheme:
Cell Name Description Cell Value
Scheme ID Alphanumeric e.g. P21+ nnnn Auto Generated
Name of scheme Free Text Compulsory
Planned total capital value of (£m) Compulsory
scheme
Start date Date Compulsory
Planned end date Date Compulsory
Description (detailed) Breakdown of the project(s) included in Compulsory
the scheme including – primary function
of the project or building
SHA Look-up
Trust Name Look-up
Registered By Name, Email, Tel, [Mobile] Compulsory
Implementation Advisor Look-up
Estimated number of projects Number - to monitor the expected Voluntary (best estimate if
under scheme number of projects to completion not known)
Comments Free Text Voluntary
The following information is required for registering a Project:
Cell Name Description Cell Value
Project ID Alphanumeric e.g. P21+ nnnn.n Auto Generated
Name of Project Free Text – to tie in as an element of the Compulsory
scheme header detail
Site Name Free Text (cannot be left blank) Name, Compulsory
Town, Postcode.
Stage 4 - planned start-on- Date Compulsory
site date (or task period start
date if Small Works)
Planned completion date (or Date - as stated in the contract Compulsory
task period end if Small documentation
Works)
Planned total capital value of (£m) – as stated in the contract Compulsory
project documentation
(or task period value if
Small Works)
Project Stage Not applicable for Small Works Look-up – Compulsory
(at time of registration)
Scheme Type Tick Box New Build / Refurb. (or
combination of both)
Client Project Manager Name, Email, Tel, Mobile Compulsory
Comments Free Text Voluntary
ProCure21+ Scheme and Project registration Guidance. 2
V1.0 18 February 2011.
3. Scheme and Project ID Numbers
On registering a scheme, it will be allocated a scheme ID e.g. P21+0001, P21+0002 etc.
Project registered under the scheme will be automatically allocated a reference that links the
project to the scheme e.g. P21+0001.1, P21+001.2 etc.
Small Works task periods will be referenced to their schemes in the same way.
4. Further Information
If you would like further advice in registering your scheme please contact your local
Implementation Advisor or Stuart Robinson – Tel 0113 2546611, Email
stuart.robinson@dh.gsi.gov.uk
Stuart Robinson – P21+ Database Manager
ProCure21+ Scheme and Project registration Guidance. 3
V1.0 18 February 2011.
Screen Shot – Registration Page
Scheme Details
ProCure21+ Scheme and Project registration Guidance. 4
V1.0 18 February 2011.
Work Package
Relocation / Refurb / Small Works
Small Works Scheme P21+ 0002 – Major Works Scheme - P21+ 0001 –
Apr 2012 – Mar 2014 Relocation and refurb of xxx
(Ref:MW P21+ 0001) (Apr 2011 – Aug 2013)
Projects 2 of 2 Projects 2 of 2
Small Works Project (contract) Small Works Project (contract) Major Works Project Major Works Project
P21+ 0002.1 P21+ 0002.2 (contract) (contract)
(Task Period Apr 2012 – Mar 2013) (Task Period Apr 2013 – Mar 2014) P21+ 0001.1 P21+ 0001.2
Relocation of xxx Refurb. of xxx
(Apr 2011 – Sep 2012) (Sep 2012 – Aug 2013)
ProCure21+ Scheme and Project registration Guidance. 5
V1.0 18 February 2011.
