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					                                                                               id_6209.11-2010-7
                                                                               Page 1 of 33




                                     FOREST SERVICE HANDBOOK
                                    NATIONAL HEADQUARTERS (WO)
                                          WASHINGTON, DC



                FSH 6209.11 – RECORDS MANAGEMENT HANDBOOK

               CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION

Interim Directive No.: 6209.11-2010-7

Effective Date: October 19, 2010

Duration: This interim directive expires on April 19, 2012.

Approved: RONALD E. HOOPER                                    Date Approved: 10/13/2010
          Acting Associate Deputy Chief, OPS

Posting Instructions: Interim directives are numbered consecutively by Handbook number
and calendar year. Post by document at the end of the chapter. Retain this transmittal as the first
page(s) of this document. The last interim directive was 6209.11-2010-6 to chapter 40.

New Document                     id_6209.11-2010-7                                    33 Pages

Superseded Document(s)
(Interim Directive Number
and Effective Date)

Digest:

41 - Updates 7000 file code series in its entirety, incorporating portions of General Records
Schedules as applicable; removes the 7000 series secondary and tertiary file codes. Revises
retention periods for this series and indicates which records (if any) may use the electronic
version as the official Agency record.
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                            Page 2 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
             Heading                                              Description                                         Sub-Headings                                         Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


7100 Engineering             Cooperation: Filed in case folders alphabetically by cooperators.                         Cooperation      Retain on site       7100-1          THE HARD
     Operations                                                                                                                        pending NARA                         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                                                                                                                                                                              RECORD


7100 Engineering             General: General correspondence.                                                            General         Temporary            7100           THE HARD
     Operations                                                                                                                           5 years                           COPY IS THE
                                                                                                                                                                             OFFICIAL
                                                                                                                                                                              RECORD


7100 Engineering             Inquiries: Includes standard replies and transmittals for the 7000 series. Including       Inquiries        GRS 14-1            7100-2          THE HARD
     Operations              requests for information and copies of responses, involving no administrative actions,                      [3 mos.]                           COPY IS THE
                             no policy decisions, and no special compilations or research and request for and                                                                OFFICIAL
                                                                                                                                                                              RECORD
                             transmittals of publications, photographs, and other information literature.

7110 Engineering             Certification Program: General correspondence.                                            Certification    Retain on site       7110-4          THE HARD
     Management              Note: Records covered by Privacy Act System of Records USDA/Forest Service-04              Program        pending NARA                         COPY IS THE
                                                                                                                                                                             OFFICIAL
                             – Certification of Engineering Personnel.                                                                    approval
                                                                                                                                                                              RECORD


7110 Engineering             Construction: Test data and related correspondence.                                       Construction     Retain on site      7110-4-2         THE HARD
     Management                                                                                                                        pending NARA                         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                                                                                                                                                                              RECORD


7110 Engineering             Engineering Publications and Case Files: Correspondence, case files, and                  Engineering      Retain on site     7110-2-1,         THE HARD
     Management              information retrieval documentation.                                                      Publications    pending NARA        7110-2-2         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                             Note 1: Retention period begins when publication issued.
                                                                                                                                                                              RECORD
                             Note 2: Retain record copy of actual publication under 1630 – Publishing and
                             Related Activities – Publications.
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                            Page 3 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
             Heading                                             Description                                         Sub-Headings                                          Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


7110 Engineering             General: General correspondence.                                                            General        Retain on site        7110           THE HARD
     Management                                                                                                                        pending NARA                         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                                                                                                                                                                              RECORD


7110 Engineering             Preconstruction: Test data and related correspondence.                                  Preconstruction    Retain on site      7110-4-1         THE HARD
     Management                                                                                                                        pending NARA                         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                                                                                                                                                                              RECORD


7110 Engineering             Obsolete – do not use.                                                                   OBSOLETE          OBSOLETE              N/A           OBSOLETE
     Management              7110-1 Engineering Management – Engineering Skills and Utilization.
                             7110-2 Engineering Management – Technical Data Systems.
                             7110-3 Engineering Management – Multiple Activities Analysis.
                             7110-5 Engineering Management – Computer Applications.
                             7110-5-1 Engineering Management – Computer Application Coordination.
                             7110-5-2 Engineering Management – Computer Application Training.
                             7110-5-3 Engineering Management – Computer Application Documentation.
                             7110-5-4 Engineering Management – Computer Application User Assistance.
                             7110-5-5 Engineering Management – Computer Application Contracts and
                             Cooperative Arrangements.
                             7110-5-6 Engineering Management – Computer Application Programs.

7120 Equipment               Facilities: Records pertaining to the buildings, laboratory, and other equipment used      Facilities      Retain on site       7120-3          THE HARD
     Development             by the Equipment Development Centers (EDCs.)                                                              pending NARA                         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                             Note: Retention period for EDC facility records begin after the life of the
                                                                                                                                                                              RECORD
                             facility. Entire record may be microfilmed in accordance with the provisions of
                             36 CFR 1230 and the originals destroyed after the microfilmed copies have
                             been reviewed and found satisfactory.
       WO INTERIM DIRECTIVE                                                                                 id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                           Page 4 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                           SUPERSEDED        Is the Electronic
File                                                                                                                                       Retention          File Code         Version the
             Heading                                             Description                                          Sub-Headings                                           Official Record?
Code                                                                                                                                        Period          [Do Not Use
                                                                                                                                                           Reference Only]


7120 Equipment               General: Includes general correspondence relating to equipment development, test,            General         Retain on site        7120           THE HARD
     Development             trial and standardizations, programs, projects, and facilities.                                             pending NARA                         COPY IS THE
                                                                                                                                            approval                           OFFICIAL
                                                                                                                                                                                RECORD


7120 Equipment               Program: Records about the activities including budget matters.                             Program          Retain on site       7120-1          THE HARD
     Development                                                                                                                         pending NARA                         COPY IS THE
                                                                                                                                            approval                           OFFICIAL
                                                                                                                                                                                RECORD


7120 Equipment               Projects: All records relating to a specific project assigned for development and           Projects         Retain on site       7120-2          THE HARD
     Development             testing. Case folders by projects.                                                                          pending NARA                         COPY IS THE
                                                                                                                                            approval                           OFFICIAL
                             Note: Equipment Development Centers (EDCs) maintain project records and reports;
                                                                                                                                                                                RECORD
                             retention period begins when records no longer needed for administrative use. Entire
                             record may be microfilmed in accordance with the provisions of 36 CFR 1230 and
                             the originals destroyed after the microfilm copies have been reviewed and found
                             satisfactory.

7120 Equipment               Reports: Includes progress reports and final reports on projects developed and tested        Reports         Retain on site       7120-4          THE HARD
     Development             by EDCs.                                                                                                    pending NARA                         COPY IS THE
                                                                                                                                            approval                           OFFICIAL
                             Note: EDCs maintain project records and reports; retention period begins when
                                                                                                                                                                                RECORD
                             records no longer needed for administrative use. Entire record may be microfilmed
                             in accordance with the provisions of 36 CFR 1230 and the originals destroyed after
                             the microfilm copies have been reviewed and found satisfactory.

7130 Fleet Equipment         Annual Motor Vehicle and Equipment Reports: Includes correspondence and                   Annual Motor        GRS 10-4            7130-9          THE HARD
     Management              summary reports on equipment utilization costs.                                            Vehicle and        [3 years]                          COPY IS THE
                                                                                                                     Equipment Reports                                         OFFICIAL
                                                                                                                                                                                RECORD
       WO INTERIM DIRECTIVE                                                                                   id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                             Page 5 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                             SUPERSEDED        Is the Electronic
File                                                                                                                                         Retention          File Code         Version the
             Heading                                              Description                                         Sub-Headings                                             Official Record?
Code                                                                                                                                          Period          [Do Not Use
                                                                                                                                                             Reference Only]


7130 Fleet Equipment         Disposal of Fleet Equipment: General correspondence only.                                Disposal of Fleet      GRS 10-6            7130-5          THE HARD
     Management              Note 1: Disposal actions are filed under property management.                               Equipment           [4 years]                          COPY IS THE
                                                                                                                                                                                 OFFICIAL
                             Note 2: Retention period begins after vehicle leaves agency custody.                                                                                 RECORD
                             Note 3: Also see 6430 – Fleet Equipment Management.

7130 Fleet Equipment         Fleet Assignment and Utilization: Correspondence on assignment and use of                Fleet Assignment      Retain on site       7130-2          THE HARD
     Management              motorized equipment.                                                                      and Utilization     pending NARA                         COPY IS THE
                                                                                                                                              approval                           OFFICIAL
                                                                                                                                                                                  RECORD


7130 Fleet Equipment         Fleet Equipment Acquisition, Identification, and Classification: Records                 Fleet Equipment       Retain on site       7130-1          THE HARD
     Management              pertaining to fleet equipment acquisition, identification, and classification.             Acquisition,       pending NARA                         COPY IS THE
                                                                                                                                                                                 OFFICIAL
                             Note: Also see 6430 – Fleet Equipment Management.                                       Identification, and      approval
                                                                                                                                                                                  RECORD
                                                                                                                       Classification

7130 Fleet Equipment         General: General records, including correspondence, regarding maintenance and                General            GRS 10-1             7130           THE HARD
     Management              operation of motor vehicles not covered elsewhere in this schedule.                                             [2 years]                          COPY IS THE
                                                                                                                                                                                 OFFICIAL
                                                                                                                                                                                  RECORD


7130 Fleet Equipment         HRP Fleet Equipment: General correspondence on the use of equipment by HRP                  HRP Fleet          Retain on site       7130-7          THE HARD
     Management              activities.                                                                                 Equipment         pending NARA                         COPY IS THE
                                                                                                                                              approval                           OFFICIAL
                                                                                                                                                                                  RECORD


7130 Fleet Equipment         Inspection, Maintenance, and Repair: Records relating to vehicle or heavy                 Inspection,           GRS 10-2b           7130-4          THE HARD
     Management              equipment reports, and documents recording maintenance and repair of specific           Maintenance, and         [1 year]                          COPY IS THE
                             pieces of equipment.                                                                        Repair                                                  OFFICIAL
                                                                                                                                                                                  RECORD
       WO INTERIM DIRECTIVE                                                                                   id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                             Page 6 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                               SUPERSEDED        Is the Electronic
File                                                                                                                                           Retention          File Code         Version the
             Heading                                              Description                                           Sub-Headings                                             Official Record?
Code                                                                                                                                            Period          [Do Not Use
                                                                                                                                                               Reference Only]


7130 Fleet Equipment         Interagency Motor Vehicle Pools and Systems: General correspondence and                  Interagency Motor       Retain on site       7130-8          THE HARD
     Management              records on assignment.                                                                   Vehicle Pools and      pending NARA                         COPY IS THE
                                                                                                                           Systems              approval                           OFFICIAL
                                                                                                                                                                                    RECORD


7130 Fleet Equipment         Operator Cards: Retention period begins after cards returned to issuing office.            Operator Cards         GRS 10-7           7130-6-1         THE HARD
     Management              Note: May contain PII, store in secured environment. Lock files. Restrict access.                                  [3 yrs]                           COPY IS THE
                                                                                                                                                                                   OFFICIAL
                                                                                                                                                                                    RECORD


7130 Fleet Equipment         Qualification, Testing, and Training of Drivers, Operators, and Mechanics:                  Qualification,        GRS 10-7            7130-6          THE HARD
     Management              Including correspondence, forms, and data used in qualifying, testing, and training.         Testing, and          [3 yrs]                           COPY IS THE
                                                                                                                      Training of Drivers,                                         OFFICIAL
                             Note 1: Retention period begins after separation of employee or after rescission of
                                                                                                                                                                                    RECORD
                             authorization to operate Government-owned vehicle.                                         Operators, and
                             Note 2: May contain PII, store in secured environment. Lock files. Restrict access.           Mechanics


7130 Fleet Equipment         Use and Storage: Operating records, including tear sheets, relating to gas and oil        Use and Storage         GRS 10-2a           7130-3          THE HARD
     Management              consumption, dispatching, and scheduling.                                                                         [3 months]                         COPY IS THE
                                                                                                                                                                                   OFFICIAL
                             Note: Also see 6430 – Fleet Equipment Management.
                                                                                                                                                                                    RECORD


7140 Geometronics            Aerial Photography – General: Records generally consist of email between the             Aerial Photography      Retain on site       7140-4          THE HARD
                             project managers and field technicians, contracting officers, vendors, regional remote       – General          pending NARA                         COPY IS THE
                             sensing coordinators, regional geospatial program managers, the Aerial Photography                                 approval                           OFFICIAL
                                                                                                                                                                                    RECORD
                             Field Office, and the Remote Sensing Applications Center in Salt Lake City, Utah.
                             Note: Close file at end of FY, apply retention period.

7140 Geometronics            Aerial Photography – Negatives and Indexes: Records primarily include 10” x 10” Aerial Photography               Retain on site      7140-4-2        BOTH HARD
                             hard copy prints from resource photography project acquisitions. Prints may be black  – Negatives and           pending NARA                          COPY AND
                             and white, color, and/or infrared. Each aerial photography acquisition generally         Indexes                   approval                            DIGITAL
                                                                                                                                                                                   RECORDS
                             includes a paper index indicating the location of each photo in the area of interest.
       WO INTERIM DIRECTIVE                                                                                   id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                             Page 7 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                              SUPERSEDED        Is the Electronic
File                                                                                                                                          Retention          File Code         Version the
             Heading                                              Description                                           Sub-Headings                                            Official Record?
Code                                                                                                                                           Period          [Do Not Use
                                                                                                                                                              Reference Only]


                             The index should be retained in immediate proximity to the hard copy photos.                                                                       AUTHORIZED
                             Recent collections (post 2000) may consist entirely of digital files that are generally
                             delivered on external hard drives to regional offices and/or the Forest Service Remote
                             Sensing Applications Center, 2222 W. 2300 South, Salt Lake City, UT.
                             Note 1: Offer paper records to NARA when 40 years old, in 5-year blocks. Prior to
                             transfer, submit SF258 to Forest Service National Records Officer for approval.
                             Note 2: Offer digital records to NARA when 10 years old. Coordinate submission
                             with Forest Service National Records Officer, including completion of SF258.
                             Note 3: Aerial photographic records (negatives and indexes) are maintained by the
                             Farm Services Agency (FSA) Aerial Photography Field Office (APFO), 2222 West
                             2300 South, Salt Lake City, UT 84119-2020
                             Note 4: Printed sets of aerial photographs are non-records and retained as such,
                             EXCEPT for the following:
                               Photographs retained in project and/or resource files take on the retention period
                                of the project or resource records
                               Aerial photographs retained under file codes 4110 – Timber Research
                                Management Programs and 5510 – Title Claims and Encroachment Cases assume
                                the retention period of the program records.
                              Note 5: Do not retain aerial photographs under code 1640 – Audio Visual.

7140 Geometronics            Aerial Photography – Projects: Case folders by projects, working papers and other         Aerial Photography    Retain on site      7140-4-1         THE HARD
                             data used in preparing maps for special projects.                                             – Projects       pending NARA                         COPY IS THE
                                                                                                                                               approval                           OFFICIAL
                             Note 1: Retention period begins when project is completed.
                                                                                                                                                                                   RECORD
                             Note 2: Aerial photographs associated with research activities are retained under file
                             code 4110 – Timber Research Management Programs. Do not retain aerial
                             photographs under code 1640 – Audiovisual.

7140 Geometronics            Cartographic Base Products: Records include the final version of large-scale              Cartographic Base    PERMANENT           7140-1-1,         THE HARD
                             topographic maps, intermediate scale and small-scale maps, along with related                 Products                             7140-1-2         COPY IS THE
                             production materials. Included are maps published by national forests, on Web.                                                                       OFFICIAL
                                                                                                                                                                                   RECORD
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                            Page 8 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                            SUPERSEDED        Is the Electronic
File                                                                                                                                        Retention          File Code         Version the
             Heading                                             Description                                          Sub-Headings                                            Official Record?
Code                                                                                                                                         Period          [Do Not Use
                                                                                                                                                            Reference Only]


                             Note 1: Geographic Information System (GIS) data files used in production are
                             maintained in the corporate geodatabase and scheduled separately.
                             Note 2: One copy of each map is sent to NARA via automatic distribution at the time
                             of publication.

7140 Geometronics            Cartographic Base Products – General: Records include correspondence and other          Cartographic Base     Retain on site       7140-1          THE HARD
                             documents related to cartographic base program activities.                              Products – General   pending NARA                         COPY IS THE
                                                                                                                                             approval                           OFFICIAL
                             Note: Close file at end of FY, apply retention period.
                                                                                                                                                                                 RECORD


7140 Geometronics            Coordination: Records include documentation relating to coordination efforts, both        Coordination        Retain on site       7140-8          THE HARD
                             internal and external, to optimize benefits from and meet simultaneously the needs                           pending NARA                         COPY IS THE
                             that are specific to geospatial programs such as those carried out through the Forest                           approval                           OFFICIAL
                                                                                                                                                                                 RECORD
                             Service partnership with the U.S. Geological Survey.

7140 Geometronics            Development – General Correspondence: General correspondence related to                  Development –        Retain on site       7140-9          THE HARD
                             geospatial development projects.                                                            General          pending NARA                         COPY IS THE
                                                                                                                      Correspondence         approval                           OFFICIAL
                                                                                                                                                                                 RECORD


7140 Geometronics            Development – Projects: Records include imagery and GIS data pertaining to               Development -        Retain on site      7140-9-1         THE HARD
                             special development projects being carried out by the Geospatial Service and               Projects          pending NARA                         COPY IS THE
                             Technology Center (GSTC).                                                                                       approval                           OFFICIAL
                                                                                                                                                                                 RECORD
                             Note: Organize case folders by projects. Retention period begins when project
                             completed.

7140 Geometronics            General: General records not retained under any other 7140 category.                         General          Retain on site        7140           THE HARD
                             Note: Close file at end of FY, apply retention period.                                                       pending NARA                         COPY IS THE
                                                                                                                                             approval                           OFFICIAL
                                                                                                                                                                                 RECORD
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                              Page 9 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                             SUPERSEDED        Is the Electronic
File                                                                                                                                         Retention          File Code         Version the
             Heading                                              Description                                          Sub-Headings                                            Official Record?
Code                                                                                                                                          Period          [Do Not Use
                                                                                                                                                             Reference Only]


7140 Geometronics            Geographic Information System (GIS) Coordination: Includes correspondence                   Geographic      Retain on site         New, not         THE HARD
                             relating to efforts of coordination, both internal and external, to optimize benefits   Information System pending NARA           previously       COPY IS THE
                             from and meet simultaneously, needs that are specific to geographic information         (GIS) Coordination    approval            scheduled         OFFICIAL
                                                                                                                                                                                  RECORD
                             systems.
                             Note: Transfer to NARA when 10 years old. Prior to transfer, submit SF-258 to
                             Forest Service National Records Officer for approval.

7140 Geometronics            Geographic Information System (GIS) Projects: Records include documentation                 Geographic      Retain on site         New, not         THE HARD
                             of data standards development, data analysis support, field data collection methods,    Information System pending NARA           previously       COPY IS THE
                             and standards.                                                                             (GIS) Projects     approval            scheduled         OFFICIAL
                                                                                                                                                                                  RECORD
                             Note: Transfer to NARA when 10 years old. Prior to transfer, submit SF-258 to
                             Forest Service National Records Officer for approval.

7140 Geometronics            Geographic Names: Records include case files, correspondence from internal and           Geographic Names      Retain on site       7140-6          THE HARD
                             external sources and other working papers related to geographic name cases.                                   pending NARA                         COPY IS THE
                                                                                                                                              approval                           OFFICIAL
                             Note 1: Retention period begins when no longer needed for administrative use.
                                                                                                                                                                                  RECORD
                             Note 2: If microfilmed, destroy paper copy when ascertained that the microform has
                             been made in accordance with GSA regulations and are adequate substitutes for the
                             paper records.
                             Note 3: Official Geographic Names data is stored in the Geographic Names
                             Information System (GNIS) maintained by the U.S. Geologic Survey (USGS).

7140 Geometronics            OMB Circular A-16 – Federal Geodetic Control Committee: Records include the OMB Circular A-16 Retain on site                      7140-8-1,         THE HARD
                             Agency’s annual spatial data report to OMB and other responses to OMB data calls. – Federal Geodetic pending NARA                 7140-8-2         COPY IS THE
                                                                                                               Control Committee     approval                                    OFFICIAL
                                                                                                                                                                                  RECORD


7140 Geometronics            Other Cartographic Products: Special map products created by Washington                  Other Cartographic    Retain on site      New, not         THE HARD
                             Office, regional office, research stations, Areas, and field units. Records include           Products        pending NARA        previously       COPY IS THE
                             hardcopy maps, working papers, and documents.                                                                    approval         scheduled         OFFICIAL
                                                                                                                                                                                  RECORD
       WO INTERIM DIRECTIVE                                                                                   id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                             Page 10 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                            SUPERSEDED        Is the Electronic
File                                                                                                                                        Retention          File Code         Version the
             Heading                                              Description                                          Sub-Headings                                           Official Record?
Code                                                                                                                                         Period          [Do Not Use
                                                                                                                                                            Reference Only]


                             Note 1: Geographic Information System (GIS) data scheduled separately.
                             Note 2: Transfer to NARA when 10 years old. Prior to transfer, submit SF-258 to
                             Forest Service National Records Officer for approval.

7140 Geometronics            Project Support – General: Records include documentation including maps,                 Project Support –    Retain on site       7140-3          THE HARD
                             imagery, and related working papers. GIS data files may also exist and are scheduled          General        pending NARA                         COPY IS THE
                             separately.                                                                                                     approval                           OFFICIAL
                                                                                                                                                                                 RECORD
                             Note 1: Close file at end of FY, apply retention period.
                             Note 2: Organize by case/project file.
                             Note 3: GIS data files may also exist and are scheduled separately.

7140 Geometronics            Remote Sensing – General: Records generally consist of email between the project         Remote Sensing –     Retain on site       7140-5          THE HARD
                             managers and field technicians, contracting officers, vendors, regional remote sensing      General          pending NARA                         COPY IS THE
                             coordinators, regional geospatial program managers, the Aerial Photography Field                                approval                           OFFICIAL
                                                                                                                                                                                 RECORD
                             Office, and the Remote Sensing Applications Center in Salt Lake City, Utah.
                             Note: Close file at end of FY, apply retention period.

7140 Geometronics            Remote Sensing Projects: Project materials may include hard copy photographic            Remote Sensing –     Retain on site      7140-5-6       BOTH HARD
                             prints (described elsewhere in the 7140 schedule), negatives, and/or digital image          Projects         pending NARA                         COPY AND
                             files delivered on external hard drives to regional offices and/or the Forest Service                           approval                           DIGITAL
                                                                                                                                                                               RECORDS
                             Remote Sensing Applications Center, 2222 W. 2300 South, Salt Lake City, UT.
                                                                                                                                                                              AUTHORIZED
                             Note 1: Offer paper records to NARA when 40 years old, in 5-year blocks. Prior to
                             transfer, submit SF-258 to Forest Service National Records Officer for approval.
                             Note 2: Offer digital records to NARA when 10 years old. Coordinate submission
                             with Forest Service National Records Officer, including completion of SF-258.
                             Note 3: Aerial photographic records (negatives and indexes) are maintained by the
                             FSA APFO, 2222 West 2300 South, Salt Lake City UT 84119-2020
       WO INTERIM DIRECTIVE                                                                                 id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                           Page 11 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
             Heading                                             Description                                         Sub-Headings                                          Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


7140 Geometronics            Remote Sensing – User Assistance: Records consist of emails between the subject        Remote Sensing –     Temporary          7140-5-3         THE HARD
                             matter experts at the regional offices and/or the Remote Sensing Applications Center    User Assistance      6 years                           COPY IS THE
                             and field technicians, regional remote sensing coordinators, and regional geospatial                                                            OFFICIAL
                                                                                                                                                                              RECORD
                             program managers.

7140 Geometronics            Remote Sensing Coordination: Includes correspondence relating to efforts of            Remote Sensing     PERMANENT            7140-5-1         THE HARD
                             coordination, both internal and external, to optimize benefits from and meet            Coordination                                           COPY IS THE
                             simultaneously, needs which are specific to remote sensing.                                                                                     OFFICIAL
                                                                                                                                                                              RECORD
                             Note: Transfer to NARA when 10 years old. Prior to transfer, submit SF-258 to
                             Forest Service National Records Officer for approval.

7140 Geometronics            Remote Sensing Policy and Testimony: Copies of Congressional testimony and             Remote Sensing       Temporary          7140-5-7         THE HARD
                             correspondence.                                                                          Policy and          6 years                           COPY IS THE
                                                                                                                      Testimony                                              OFFICIAL
                             Note: Copy of all Congressional testimony to be provided to Office of
                                                                                                                                                                              RECORD
                             Communication/Legislative Affairs.

7140 Geometronics            Remote Sensing Programs: Including Forest Service-FAP, USDA, and others                Remote Sensing       Temporary          7140-5-4         THE HARD
                                                                                                                      Programs            6 years                           COPY IS THE
                                                                                                                                                                             OFFICIAL
                                                                                                                                                                              RECORD


7140 Geometronics            Remote Sensing Projects: Records include information retained by project               Remote Sensing      Retain on site      7140-5-5         THE HARD
                             managers at the Remote Sensing Applications Center, regional offices, and/or ranger       Projects        pending NARA                         COPY IS THE
                             district or forest supervisor’s office. The case file will contain all notes and                             approval                           OFFICIAL
                                                                                                                                                                              RECORD
                             correspondence relating to the particular remote sensing project.
                             Note 1: Retention period begins when project is completed.
                             Note 2: Records organized by project case file.
       WO INTERIM DIRECTIVE                                                                                 id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                           Page 12 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
             Heading                                             Description                                        Sub-Headings                                           Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


7140 Geometronics            Reports: Records include documentation pertaining to Geospatial Program                    Reports         Retain on site       7140-7          THE HARD
                             information reports: GSTC Annual Report, reports to NFS, Secretary of Agriculture,                        pending NARA                         COPY IS THE
                             and so forth.                                                                                                approval                           OFFICIAL
                                                                                                                                                                              RECORD


7140 Geometronics            Special Projects: Case folders by projects, working papers and other data used in      Special Projects    Retain on site      7140-3-1         THE HARD
                             preparing maps for special projects.                                                                      pending NARA                         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                             Note: Retention period begins when project is completed.
                                                                                                                                                                              RECORD


7140 Geometronics            Training - Cartographic: Records include all training material related to                 Training -      GRS 1-29a(1)         New, not         THE HARD
                             cartography.                                                                             Cartographic      [5 years]        previously used    COPY IS THE
                                                                                                                                                                             OFFICIAL
                                                                                                                                                                              RECORD


7140 Geometronics            Training - Geographic Information System (GIS): Records include all training            Training - GIS    GRS 1-29a(1)         New, not         THE HARD
                             material related to GIS training.                                                                          [5 years]        previously used    COPY IS THE
                                                                                                                                                                             OFFICIAL
                                                                                                                                                                              RECORD


7140 Geometronics            Training - Remote Sensing: Including all training material related to remote          Training Remote -   GRS 1-29a(1)         7140-5-2         THE HARD
                             sensing.                                                                                   Sensing         [5 years]                           COPY IS THE
                                                                                                                                                                             OFFICIAL
                                                                                                                                                                              RECORD


7140   Geometronics          Training - Remote Sensing: Including all training material related to remote          Training Remote -   GRS 1-29a(1)         7140-5-2         THE HARD
                             sensing.                                                                                   Sensing         [5 years]                           COPY IS THE
                                                                                                                                                                             OFFICIAL
                                                                                                                                                                              RECORD
       WO INTERIM DIRECTIVE                                                                                 id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                           Page 13 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                            SUPERSEDED        Is the Electronic
File                                                                                                                                        Retention          File Code         Version the
             Heading                                             Description                                         Sub-Headings                                             Official Record?
Code                                                                                                                                         Period          [Do Not Use
                                                                                                                                                            Reference Only]


7140 Geometronics            Visitor Information Maps: Records include the final version of intermediate scale      Visitor Information   PERMANENT            7140-2-1         THE HARD
                             visitor map and related production materials.                                                 Maps                                                COPY IS THE
                                                                                                                                                                                OFFICIAL
                             Note 1: Geographic Information System (GIS) data files used in production are
                                                                                                                                                                                 RECORD
                             maintained in the corporate geodatabase and scheduled separately.
                             Note 2: One copy of each map is sent to NARA via automatic distribution at the time
                             of publication.

7140 Geometronics            Visitor Information Maps – General: Records include correspondence and other           Visitor Information    Retain on site       7140-2          THE HARD
                             documents related to visitor information map program activities.                        Maps – General       pending NARA                         COPY IS THE
                                                                                                                                             approval                           OFFICIAL
                             Note: Close file at end of FY, apply retention period.
                                                                                                                                                                                 RECORD


7150 Surveying               General: General correspondence, including information on location, marking, and            General           Retain on site        7150           THE HARD
                             posting of lines.                                                                                            pending NARA                         COPY IS THE
                                                                                                                                             approval                           OFFICIAL
                                                                                                                                                                                 RECORD


7150 Surveying               Remonumentation: Organize by type, such as Forest Service, BLM, private, and           Remonumentation        Retain on site       7150-2          THE HARD
                             other.                                                                                                       pending NARA                         COPY IS THE
                                                                                                                                             approval                           OFFICIAL
                             Note 1: Retention period begins when records no longer needed for administrative or
                                                                                                                                                                                 RECORD
                             legal use.
                             Note 2: Regions should work with each State to determine the legal status of
                             microform survey records. Where microform records are acceptable as legal
                             evidence and/or original data are on file with a State or local Government unit, the
                             record should be microfilmed in accordance with the provisions of 36 CFR 1230 and
                             the original destroyed after the microfilmed copies have been reviewed and found
                             satisfactory. Destroy microfilm copy when no longer needed for administrative or
                             legal use.
       WO INTERIM DIRECTIVE                                                                                       id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                                 Page 14 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                           SUPERSEDED        Is the Electronic
File                                                                                                                                       Retention          File Code         Version the
             Heading                                                Description                                           Sub-Headings                                       Official Record?
Code                                                                                                                                        Period          [Do Not Use
                                                                                                                                                           Reference Only]


7150 Surveying               Reports                                                                                          Reports     Retain on site       7150-3          THE HARD
                             Note 1: Retention period begins when records no longer needed for administrative or                         pending NARA                         COPY IS THE
                                                                                                                                            approval                           OFFICIAL
                             legal use.
                                                                                                                                                                                RECORD
                             Note 2: Regions should work with each State to determine the legal status of
                             microform survey records. Where microform records are acceptable as legal
                             evidence and/or original data are on file with a State or local Government unit, the
                             record should be microfilmed in accordance with the provisions of 36 CFR 1230 and
                             the original destroyed after the microfilmed copies have been reviewed and found
                             satisfactory. Destroy microfilm copy when no longer needed for administrative or
                             legal use.

7150 Surveying               Surveys: Project folders by Forest, file by type of survey (that is, Forest Service,             Surveys     Retain on site       7150-1          THE HARD
                             BLM, private, and other). Contain source documents for maps and survey markers.                             pending NARA                         COPY IS THE
                             Contain historical notes about the condition of the land at the time of the survey.                            approval                           OFFICIAL
                                                                                                                                                                                RECORD
                             Note 1: Retention period begins when records no longer needed for administrative or
                             legal use.
                             Note 2: Regions should work with each State to determine the legal status of
                             microform survey records. Where microform records are acceptable as legal
                             evidence and/or original data are on file with a State or local Government unit, the
                             record should be microfilmed in accordance with the provisions of 36 CFR 1230 and
                             the original destroyed after the microfilmed copies have been reviewed and found
                             satisfactory.
                             Note 3: Transfer to NARA 10 years after records no longer needed for
                             administrative or legal use. Prior to transfer, submit SF-258 to Forest Service
                             National Records Officer for approval.

7160 Signs and Posters       General: General correspondence regarding all signs and posters--cardboard, metal,               General     Retain on site        7160           THE HARD
                             wood, plastic--whether on roads, trails, airports, portals, recreational area, use, or for                  pending NARA                         COPY IS THE
                             informational, educational, or regulatory purposes.                                                            approval                           OFFICIAL
                                                                                                                                                                                RECORD
                             Note: File records pertaining to procurement of these items under the 6300 series.
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                              Page 15 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                                SUPERSEDED         Is the Electronic
File                                                                                                                                           Retention           File Code          Version the
             Heading                                              Description                                           Sub-Headings                                               Official Record?
Code                                                                                                                                            Period           [Do Not Use
                                                                                                                                                                Reference Only]


7160 Signs and Posters       Sign Planning: Includes all records pertaining to the development and maintenance              Planning          Retain on site        7160-1           THE HARD
                             of the Sign and Poster Guidelines for the Forest Service (EM 7100-15); as well as                               pending NARA                           COPY IS THE
                             any sign plan developed at any scale. Sign plans done in conjunction with road or                                  approval                             OFFICIAL
                                                                                                                                                                                      RECORD
                             site construction or reconstruction should be retained with the specific construction or
                             reconstruction documents.

7160 Signs and Posters       Sign and Poster Guidelines: Includes one copy of each version of the Sign and              Sign and Poster       Retain on site       New, not          THE HARD
                             Poster Guidelines for the Forest Service (EM 7100-15), which contains additional             Guidelines         pending NARA         previously        COPY IS THE
                             requirements for signs and traffic control devices used on National Forest System                                  approval          scheduled          OFFICIAL
                                                                                                                                                                                      RECORD
                             lands.
                             Note 1: Close file at end of FY.
                             Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                             SF-258 to Forest Service National Records Officer for approval.

7160 Signs and Posters       Sign Installation, Inspection, and Maintenance: All records relating to sign               Sign Installation,    Retain on site        7160-2           THE HARD
                             installation, inspection, and maintenance activities.                                       Inspection, and     pending NARA                           COPY IS THE
                                                                                                                          Maintenance           approval                             OFFICIAL
                                                                                                                                                                                      RECORD


7160 Signs and Posters       Sign Inventory: Documentation and reports, including correspondence, associated             Sign Inventory       Retain on site        7160-3           THE HARD
                             with the sign inventory database system/application and repository.                                             pending NARA                           COPY IS THE
                                                                                                                                                approval                             OFFICIAL
                             Note: Sign inventory database system/application and repository will be scheduled
                                                                                                                                                                                      RECORD
                             separately with other electronic systems/applications and repositories.

7170 Materials Engineering Construction: Records pertain to geotechnical and materials engineering                        Construction         Temporary       7170-1, 7170-1-1,     THE HARD
                           construction.                                                                                                        10 years       7170-3, 7170-3-1     COPY IS THE
                                                                                                                                                                                     OFFICIAL
                           Note: Create case folders by project.                                                                                               7170-4, 7170-4-1,
                                                                                                                                                                                      RECORD
                                                                                                                                                               7170-6, 7170-6-1,
                                                                                                                                                               7170-7, 7170-7-1
       WO INTERIM DIRECTIVE                                                                                id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                          Page 16 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                    SUPERSEDED        Is the Electronic
File                                                                                                                                Retention          File Code         Version the
             Heading                                             Description                                       Sub-Headings                                       Official Record?
Code                                                                                                                                 Period          [Do Not Use
                                                                                                                                                    Reference Only]


7170 Materials Engineering Design: Records pertain to design projects.                                                 Design       Temporary           7170-2,         THE HARD
                           Note: Create case folders by project.                                                                     10 years          7170-2-1        COPY IS THE
                                                                                                                                                                        OFFICIAL
                                                                                                                                                                         RECORD


7170 Materials Engineering General: General correspondence and records related to geotechnical and materials           General     Retain on site        7170           THE HARD
                           engineering not covered elsewhere in this schedule.                                                    pending NARA                         COPY IS THE
                                                                                                                                     approval                           OFFICIAL
                                                                                                                                                                         RECORD


7170 Materials Engineering Obsolete – do not use.                                                                   OBSOLETE       OBSOLETE              N/A           OBSOLETE
                           7170-5 Materials Engineering – Training.
                           7170-5-1 Materials Engineering – Training Projects.

7180 Internal Energy         General: Correspondence relating to practices within the Forest Service geared            General    PERMANENT              7180           THE HARD
     Conservation            toward meeting the National need for attaining greater energy sufficiency.                                                                COPY IS THE
                                                                                                                                                                        OFFICIAL
                             Note: Transfer closed file to NARA when 10 years old. Prior to transfer, submit SF-
                                                                                                                                                                         RECORD
                             258 to Forest Service National Records Officer for approval.

7300 Buildings and Other     General: Includes correspondence and other documentation regarding buildings and          General     Retain on site        7300           THE HARD
     Structures              other structures, not covered elsewhere in this schedule.                                            pending NARA                         COPY IS THE
                                                                                                                                     approval                           OFFICIAL
                                                                                                                                                                         RECORD


7310 Buildings and Related General: Includes correspondence and other documentation regarding buildings and            General     Retain on site        7310           THE HARD
     Facilities            related facilities, not covered elsewhere in this schedule.                                            pending NARA                         COPY IS THE
                                                                                                                                     approval                           OFFICIAL
                                                                                                                                                                         RECORD


7310 Buildings and Related Projects: Maintain case folders by projects.                                                Projects     Temporary           7310-2          THE HARD
                                                                                                                                                                       COPY IS THE
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                               Page 17 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                        FSH 6209.11 – RECORDS MANAGEMENT
                                   CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
              Heading                                              Description                                          Sub-Headings                                       Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


       Facilities             Note 1: Regional offices maintain official record of regional and forest facilities.                        10 years                            OFFICIAL
                                                                                                                                                                              RECORD
                              Note 2: Retention period begins when facility no longer in use by Forest Service.
                              Note 3: Maintain case folders by project.

7310 Buildings and Related Reports: Includes reports pertaining to buildings and related facilities. Reports                Reports      Temporary           7310-1          THE HARD
     Facilities            include, but are not limited to planned consolidations, inspections (including                                 10 years                          COPY IS THE
                           maintenance and safety), historic preservation, assessment, inventories, and program                                                              OFFICIAL
                                                                                                                                                                              RECORD
                           of work narratives.

7320 Tramsways, Ski Lifts, General: Includes correspondence and other records regarding tramways, ski lifts,                General     Retain on site        7320           THE HARD
     and Tows              and tows not covered elsewhere in this schedule.                                                            pending NARA                         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                                                                                                                                                                              RECORD


7320 Tramsways, Ski Lifts, Projects: Records include case files regarding the planning/project monitoring,                  Projects     Temporary           7320-1          THE HARD
     and Tows              development, operation, and maintenance of tramways, ski lifts, and ski tows on                                10years                           COPY IS THE
                           lands management by the Forest Service.                                                                                                           OFFICIAL
                                                                                                                                                                              RECORD
                           Note 1: Regional offices maintain official record of regional and forest facilities.
                           Note 2: Retention period begins when facility no longer in use by Forest Service.
                           Note 3: Maintain case folders by projects.

7400 Public Health and        General: Includes correspondence in general area of activities of public health and           General    PERMANENT              7400           THE HARD
     Pollution Control        pollution control, not involving policy or a specific report of facility.                                                                     COPY IS THE
     Facilities                                                                                                                                                              OFFICIAL
                              Note 1: Washington Office maintains official record.
                                                                                                                                                                              RECORD
                              Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                              SF-258 to Forest Service National Records Officer for approval.

7400 Public Health and        Reports: Reports of activities associated with public health and pollution control.           Reports      Temporary           7400-1          THE HARD
     Pollution Control                                                                                                                    10 years                          COPY IS THE
     Facilities                                                                                                                                                              OFFICIAL
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                              Page 18 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
             Heading                                              Description                                          Sub-Headings                                        Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


                                                                                                                                                                              RECORD


7400 Public Health and       Training.                                                                                     Training    GRS 1-29a[1]          7400-2          THE HARD
     Pollution Control                                                                                                                  [5 years]                           COPY IS THE
     Facilities                                                                                                                                                              OFFICIAL
                                                                                                                                                                              RECORD


7410 Administration          General: General correspondence and records associated with administration of                 General      Retain on site        7410           THE HARD
                             public health and pollution control facilities not covered elsewhere in this schedule.                    pending NARA                         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                                                                                                                                                                              RECORD


7410 Administration          Pollution Abatement: General records regarding administration of pollution                   Pollution      Temporary           7410-4          THE HARD
                             abatement activities on Forest Service lands, and not covered elsewhere in this              Abatement       10 years                          COPY IS THE
                             schedule.                                                                                                                                       OFFICIAL
                                                                                                                                                                              RECORD


7410 Administration          Sewage: General records regarding administration of sewage systems managed by or              Sewage        Temporary           7410-2          THE HARD
                             on Forest Service lands, and not covered elsewhere in this schedule.                                         10 years                          COPY IS THE
                                                                                                                                                                             OFFICIAL
                                                                                                                                                                              RECORD


7410 Administration          Solid Waste: General records regarding administration of solid waste systems                Solid Waste     Temporary           7410-3          THE HARD
                             managed by or on Forest Service lands, and not covered elsewhere in this schedule.                           10 years                          COPY IS THE
                                                                                                                                                                             OFFICIAL
                                                                                                                                                                              RECORD


7410 Administration          Water Supply: General records regarding administration of water supply systems             Water Supply     Temporary           7410-1          THE HARD
                             managed by or on Forest Service lands, and not covered elsewhere in this schedule.                           10 years                          COPY IS THE
                                                                                                                                                                             OFFICIAL
                                                                                                                                                                              RECORD
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                              Page 19 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention          File Code         Version the
             Heading                                              Description                                          Sub-Headings                                       Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


7420 Drinking Water          General: General correspondence and records regarding drinking water systems                  General     Retain on site        7420           THE HARD
                             managed by or located on National Forest lands, and not covered elsewhere in this                        pending NARA                         COPY IS THE
                             schedule.                                                                                                   approval                           OFFICIAL
                                                                                                                                                                             RECORD


7420 Drinking Water          Projects: Records include engineering reports, final as-built drawings and                    Projects     Temporary           7420-1          THE HARD
                             specifications, permits, environmental analysis, correspondence with                                        10 years                          COPY IS THE
                             Federal/State/local agencies, sanitary/condition surveys, and public/regulatory agency                                                         OFFICIAL
                                                                                                                                                                             RECORD
                             notification.
                             Note 1: Forest/Grasslands maintain official record of forest/grassland facilities.
                             Note 2: Retention period begins when facility no longer in use by Forest Service.
                             Note 3: Entire record may be microfilmed in accordance with the provisions of
                             36 CFR 1230 and the originals destroyed after the microfilmed copies have been
                             reviewed and found satisfactory. Microfilmed copy then becomes official record and
                             retention period is applied per Note 2.
                             Note 4: Organize case folders by project.

7430 Waste Water             General: General correspondence and records regarding waste water storage and                 General     Retain on site        7430           THE HARD
                             treatment, not covered elsewhere in this schedule.                                                       pending NARA                         COPY IS THE
                                                                                                                                         approval                           OFFICIAL
                                                                                                                                                                             RECORD


7430 Waste Water             Projects: Records include engineering reports, final as-built drawings and                    Projects     Temporary           7430-1          THE HARD
                             specifications, permits, environmental analysis, condition surveys, and                                     10 years                          COPY IS THE
                             correspondence with Federal, State, and local agencies.                                                                                        OFFICIAL
                                                                                                                                                                             RECORD
                             Note 1: Regional offices maintain official record of regional and forest facilities.
                             Note 2: Retention period begins when facility no longer in use by Forest Service.
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                              Page 20 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                   SUPERSEDED        Is the Electronic
File                                                                                                                                   Retention      File Code         Version the
             Heading                                              Description                                          Sub-Headings                                  Official Record?
Code                                                                                                                                    Period      [Do Not Use
                                                                                                                                                   Reference Only]


                             Note 3: Entire record may be microfilmed in accordance with the provisions of
                             36 CFR 1230 and the originals destroyed after the microfilmed copies have been
                             reviewed and found satisfactory. Microfilmed copy then becomes official record and
                             retention period is applied per Note 2.
                             Note 4: Maintain case folders by project.

7440 Effluents               General: Records include engineering reports, final as-built drawings and                     General     Temporary        7440           THE HARD
                             specifications, permits, environmental analysis, condition surveys, and                                    10 years                      COPY IS THE
                             correspondence with Federal, State, and local agencies.                                                                                   OFFICIAL
                                                                                                                                                                        RECORD


7450 Air Quality             General: Records include correspondence and other documentation regarding air                 General     Temporary        7450           THE HARD
     Stationary Sources      quality stationary sources, not covered elsewhere in this schedule.                                        10 years                      COPY IS THE
                                                                                                                                                                       OFFICIAL
                                                                                                                                                                        RECORD


7460 Solid Waste Systems     Collection: Records include reports and other records regarding collection activities        Collection   Temporary       7460-1          THE HARD
                             associated with solid waste system projects.                                                               10 years                      COPY IS THE
                                                                                                                                                                       OFFICIAL
                             Note 1: Regional offices maintain official record of regional and forest facilities.
                                                                                                                                                                        RECORD
                             Note 2: Retention period begins when facility no longer in use by Forest Service.
                             Note 3: Record may be microfilmed in accordance with the provisions of
                             36 CFR 1230 and the originals destroyed after the microfilmed copies have been
                             reviewed and found satisfactory. Microfilmed copy then becomes official
                             record and retention period is applied per Note 2.
                             Note 4: Maintain case folders by projects.

7460 Solid Waste Systems     Disposal: Records include reports and other records regarding disposal activities             Disposal    Temporary       7460-2          THE HARD
                             associated with solid waste system projects.                                                               10 years                      COPY IS THE
                                                                                                                                                                       OFFICIAL
                             Note 1: Regional offices maintain official record of regional and forest facilities.
                                                                                                                                                                        RECORD
                             Note 2: Retention period begins when facility no longer in use by Forest Service.
       WO INTERIM DIRECTIVE                                                                                 id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                           Page 21 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                     SUPERSEDED        Is the Electronic
File                                                                                                                                 Retention          File Code         Version the
             Heading                                             Description                                        Sub-Headings                                       Official Record?
Code                                                                                                                                  Period          [Do Not Use
                                                                                                                                                     Reference Only]


                             Note 3: Entire record may be microfilmed in accordance with the provisions of
                             36 CFR 1230 and the originals destroyed after the microfilmed copies have been
                             reviewed and found satisfactory. Microfilmed copy then becomes official record and
                             retention period is applied per Note 2.
                             Note 4: Maintain case folders by projects.

7460 Solid Waste Systems     General: Records include correspondence and other documentation regarding solid            General     Retain on site        7460           THE HARD
                             waste systems, not covered elsewhere in this schedule.                                                pending NARA                         COPY IS THE
                                                                                                                                      approval                           OFFICIAL
                                                                                                                                                                          RECORD


7460 Solid Waste Systems     Storage: Records include reports and other records regarding storage activities            Storage      Temporary           7460-3          THE HARD
                             associated with solid waste system projects.                                                             10 years                          COPY IS THE
                                                                                                                                                                         OFFICIAL
                             Note 1: Regional offices maintain official record of regional and forest facilities.
                                                                                                                                                                          RECORD
                             Note 2: Retention period begins when facility no longer in use by Forest Service.
                             Note 3: Entire record may be microfilmed in accordance with the provisions of
                             36 CFR 1230 and the originals destroyed after the microfilmed copies have been
                             reviewed and found satisfactory. Microfilmed copy then becomes official record and
                             retention period is applied per Note 2.
                             Note 4: Maintain case folders by projects.

7470 Toxic Material          Obsolete – Do Not Use.                                                                  OBSOLETE       OBSOLETE              N/A           OBSOLETE
                             7470 – Toxic Material.

7480 Vector Control          Obsolete – Do Not Use.                                                                  OBSOLETE       OBSOLETE              N/A           OBSOLETE
                             7480 – Vector Control.
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                            Page 22 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                            SUPERSEDED        Is the Electronic
File                                                                                                                                        Retention          File Code         Version the
             Heading                                             Description                                          Sub-Headings                                            Official Record?
Code                                                                                                                                         Period          [Do Not Use
                                                                                                                                                            Reference Only]


7490 Food Service            General: Includes general correspondence related to the operation of food service            General          Retain on site        7490           THE HARD
                             facilities, coordination between States or other Federal agencies, State and local                           pending NARA                         COPY IS THE
                             health agencies, and regional offices of the Forest Service. Excludes correspondence                            approval                           OFFICIAL
                                                                                                                                                                                 RECORD
                             concerning a specific site. File reports, inspection results, and other site-specific
                             correspondence in 7490-Project Case Files.

7490 Food Service            Project Case Files: Includes correspondence and related reports concerning              Project Case Files     Temporary           7490-1          THE HARD
                             management reviews, approval of project criteria and design drawings, construction                              10 years                          COPY IS THE
                             specifications, recommendations of needed corrective actions, inspection, and                                                                      OFFICIAL
                                                                                                                                                                                 RECORD
                             supervision of construction, and insurance of compliance with State or county
                             requirements for safe food service facilities.
                             Note 1: Regional offices maintain official record of regional and forest facilities.
                             Note 2: Retention period begins when facility no longer in use by Forest Service.
                             Note 3: Entire record may be microfilmed in accordance with the provisions of
                             36 CFR 1230 and the originals destroyed after the microfilmed copies have been
                             reviewed and found satisfactory. Microfilmed copy then becomes official record and
                             retention period is applied per Note 2.
                             Note 4: Maintain case folders by projects.

7500 Water Storage and       General: General correspondence and other records regarding water storage and                General          Retain on site        7500           THE HARD
     Transmission            transmission not covered elsewhere in this schedule.                                                         pending NARA                         COPY IS THE
                                                                                                                                             approval                           OFFICIAL
                                                                                                                                                                                 RECORD


7500 Water Storage and       Training.                                                                                   Training         GRS 1-29a[1]          7500-1          THE HARD
     Transmission                                                                                                                          [5 years]                           COPY IS THE
                                                                                                                                                                                OFFICIAL
                                                                                                                                                                                 RECORD
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                               Page 23 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                        Retention      File Code         Version the
             Heading                                               Description                                          Sub-Headings                                      Official Record?
Code                                                                                                                                         Period      [Do Not Use
                                                                                                                                                        Reference Only]


7510 Project                 All Other Control Projects: Includes all structures other than dams and channels          All Other Control   PERMANENT        7510-3          THE HARD
     Administration          relating to the storage, control, or transmission of water. Include all substantive            Projects                                       COPY IS THE
                             materials such as surveys, certificates of compliance, reports, designs, plans,                                                                OFFICIAL
                                                                                                                                                                             RECORD
                             specifications, inventories, or other data relating to building and/or maintenance of a
                             structure.
                             Note 1: Regional offices maintain official record.
                             Note 2: File closed when facility no longer in use by Forest Service.
                             Note 3: Offer records to NARA 10 years after facility no longer in use by
                             Forest Service. Prior to transfer, submit SF-258 to Forest Service National
                             Records Officer for approval.
                             Note 4: Maintain case folders by structure.

7510 Project                 Channel Projects: Includes all substantive material such as initial designs, plans,        Channel Projects   PERMANENT        7510-2          THE HARD
     Administration          specifications, surveys certificates of compliance, inventories, reports, or other data                                                       COPY IS THE
                             relating to building and/or maintenance of a specific facility. Case folders by                                                                OFFICIAL
                                                                                                                                                                             RECORD
                             structure.
                             Note 1: Regional offices maintain official record.
                             Note 2: File closed when facility no longer in use by Forest Service.
                             Note 3: Offer records to NARA 10 years after facility no longer in use by
                             Forest Service. Prior to transfer, submit SF-258 to Forest Service National
                             Records Officer for approval.
                             Note 4: Maintain case folders by structure.

7510 Project                 Dam Projects: Includes all substantive materials such as initial designs, plans,            Dam Projects      PERMANENT        7510-1          THE HARD
     Administration          specifications, displays of drainage area, hydrologic data, surveys, certificates of                                                          COPY IS THE
                             compliance, reports, inventories, or other data relating to building and/or                                                                    OFFICIAL
                                                                                                                                                                             RECORD
                             maintenance of a specific facility. Case folders by structure.
                             Note 1: Regional offices maintain official record.
                             Note 2: File closed when facility no longer in use by Forest Service.
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                            Page 24 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
             Heading                                             Description                                         Sub-Headings                                          Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


                             Note 3: Offer records to NARA 10 years after facility no longer in use by
                             Forest Service. Prior to transfer, submit SF-258 to Forest Service National
                             Records Officer for approval.
                             Note 4: Maintain case folders by structure.

7510 Project                 General: Records relate to project classification system and project administrative         General        Retain on site        7510           THE HARD
     Administration          review, approval and supervision, inventory, operation, maintenance, inspection of                        pending NARA                         COPY IS THE
                             water storage, transmission structures. File site-specific information under the                             approval                           OFFICIAL
                                                                                                                                                                              RECORD
                             appropriate permanent 7510 files.

7510 Project                 Survey and Inspection of Government Owned Facilities: Reports of surveys and              Survey and        GRS 18-9           New, not         THE HARD
     Administration          inspections of Government-owned facilities conducted to ensure adequacy of               Inspection of      [3 years]       previously used    COPY IS THE
                             protective and preventive measures taken against hazards of fire, explosion, and       Government Owned                                         OFFICIAL
                                                                                                                                                                              RECORD
                             accidents, and to safeguard information and facilities against sabotage and                Facilities
                             unauthorized entry.
                             Note 1: Forest supervisor’s office maintains official record.
                             Note 2: Retention period begins upon discontinuance of facility.

7510 Project                 Survey and Inspection of Privately Owned Facilities: Reports of surveys and                Survey and       GRS 18-10          New, not
     Administration          inspections of privately owned facilities assigned security cognizance by Government      Inspection of      [4 years]      previously used     THE HARD
                             agencies and related documents.                                                         Privately Owned                                        COPY IS THE
                             Note 1: Forest supervisor’s office maintains official record.                               Facilities                                          OFFICIAL
                                                                                                                                                                              RECORD
                             Note 2: Retention period begins when security cognizance is terminated.

7520 Dam Planning,           General: Includes records regarding the sequence of planning, site investigation and        General        Retain on site        7520           THE HARD
     Investigation, and      standards, and design work. File site-specific designs, investigations, plans, or                         pending NARA                         COPY IS THE
     Design                  reports under appropriate 7510 subheading.                                                                   approval                           OFFICIAL
                                                                                                                                                                              RECORD
                             Note 1: Forest supervisor’s office maintains official record.
                             Note 2: Transfer closed case files to NARA when 10 years old. Prior to transfer,
                             submit SF-258 to Forest Service National Records Officer for approval.
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                            Page 25 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention          File Code         Version the
             Heading                                             Description                                         Sub-Headings                                         Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


7530 Construction            General: Information relating to construction, inspection, and management for               General       Retain on site        7530           THE HARD
                             Forest Service and special-use projects, and certification.                                              pending NARA                         COPY IS THE
                                                                                                                                         approval                           OFFICIAL
                             Note: File site-specific reports under 7510.
                                                                                                                                                                             RECORD


7540 Design Standards and General: Correspondence and other records regarding design standards and criteria              General      PERMANENT              7540           THE HARD
     Criteria for Channels for channels and other water control structures not covered elsewhere in this                                                                   COPY IS THE
     and Other Water       schedule.                                                                                                                                        OFFICIAL
                                                                                                                                                                             RECORD
     Control Structures

7570 Dam-Management          General: Correspondence and other records dam management systems not covered                General       Retain on site        7570
     System                  elsewhere in this schedule.                                                                              pending NARA                          THE HARD
                                                                                                                                         approval                          COPY IS THE
                                                                                                                                                                            OFFICIAL
                                                                                                                                                                             RECORD


7570 Dam-Management          Inspections: Records associated with dam inspections.                                     Inspections      Temporary           7570-3          THE HARD
     System                                                                                                                              10 years                          COPY IS THE
                                                                                                                                                                            OFFICIAL
                                                                                                                                                                             RECORD


7570 Dam-Management          Inventory: Records associated with dam inventory and related records.                      Inventory       Temporary           7570-1          THE HARD
     System                                                                                                                              10 years                          COPY IS THE
                                                                                                                                                                            OFFICIAL
                                                                                                                                                                             RECORD


7570 Dam-Management          Operation and Maintenance: Records associated with dam operation and                     Operation and     Temporary           7570-2          THE HARD
     System                  maintenance.                                                                             Maintenance        10 years                          COPY IS THE
                                                                                                                                                                            OFFICIAL
                                                                                                                                                                             RECORD
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                            Page 26 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                      SUPERSEDED        Is the Electronic
File                                                                                                                                  Retention          File Code         Version the
             Heading                                              Description                                        Sub-Headings                                       Official Record?
Code                                                                                                                                   Period          [Do Not Use
                                                                                                                                                      Reference Only]


7600 Electrical               General.                                                                                   General     Retain on site        7600           THE HARD
     Engineering                                                                                                                    pending NARA                         COPY IS THE
                                                                                                                                       approval                           OFFICIAL
                                                                                                                                                                           RECORD


7610 Electrical Systems       General: Correspondence and records regarding electrical systems, electrical system        General     Retain on site    7610, 7610-1       THE HARD
                              projects, and related records not covered elsewhere in this schedule.                                 pending NARA                         COPY IS THE
                                                                                                                                       approval                           OFFICIAL
                                                                                                                                                                           RECORD


7620 Electrical               General: Correspondence and records regarding electrical transmission, electrical          General     Retain on site    7620, 7620-1       THE HARD
     Transmission             transmission projects, and related records not covered elsewhere in this schedule.                    pending NARA                         COPY IS THE
                                                                                                                                       approval                           OFFICIAL
     (Reserved)
                                                                                                                                                                           RECORD


7630 Electrical Distribution General: Correspondence and records regarding electrical distribution, associated           General     Retain on site    7630, 7630-1       THE HARD
     (Reserved)              projects, and related records not covered elsewhere in this schedule.                                  pending NARA                         COPY IS THE
                                                                                                                                       approval                           OFFICIAL
                                                                                                                                                                           RECORD


7640 Electrical Service       General: Correspondence and records regarding electrical service, associated               General     Retain on site    7640, 7640-1       THE HARD
                              projects, and related records not covered elsewhere in this schedule.                                 pending NARA                         COPY IS THE
                                                                                                                                       approval                           OFFICIAL
                              Note: Retention period begins after the life of the facility ends.
                                                                                                                                                                           RECORD


7650 Premises Wiring          General: Correspondence and records regarding premises wiring systems, associated          General     Retain on site    7650, 7650-1       THE HARD
     System                   projects, and related records not covered elsewhere in this schedule.                                 pending NARA                         COPY IS THE
                                                                                                                                       approval                           OFFICIAL
                              Note: Retention period begins after the life of the facility ends.
                                                                                                                                                                           RECORD
       WO INTERIM DIRECTIVE                                                                                        id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                                  Page 27 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                              SUPERSEDED        Is the Electronic
File                                                                                                                                          Retention          File Code         Version the
             Heading                                                Description                                            Sub-Headings                                         Official Record?
Code                                                                                                                                           Period          [Do Not Use
                                                                                                                                                              Reference Only]


7660 Electrical Utilization   General: Correspondence and records regarding electrical utilization equipment,                  General       Retain on site    7660, 7660-1       THE HARD
     Equipment                associated projects, and related records not covered elsewhere in this schedule.                              pending NARA                         COPY IS THE
                                                                                                                                               approval                           OFFICIAL
                              Note: Retention period begins after the life of the facility ends.
                                                                                                                                                                                   RECORD


7700 Travel Management        General: Correspondence and miscellaneous documents for 7700 series.                           General         Retain on site        7700           THE HARD
                                                                                                                                            pending NARA                         COPY IS THE
                                                                                                                                               approval                           OFFICIAL
                                                                                                                                                                                   RECORD


7700 Travel Management        Obsolete – Do Not Use.                                                                        OBSOLETE         OBSOLETE              N/A           OBSOLETE
                              7700-2 Travel Management – Training.

7700 Travel Management        Reports.                                                                                       Reports         Retain on site       7700-1          THE HARD
                                                                                                                                            pending NARA                         COPY IS THE
                                                                                                                                               approval                           OFFICIAL
                                                                                                                                                                                   RECORD


7710 Travel Planning          General: Correspondence pertaining to roads, trails, highways, airfields, other                General         Retain on site        7710           THE HARD
                              special facilities, and traffic-control systems too broad to file under a specific                            pending NARA                         COPY IS THE
                              secondary or tertiary subject.                                                                                   approval                           OFFICIAL
                                                                                                                                                                                   RECORD


7710 Travel Planning          Intermodal Transportation Planning: Records pertaining to planning for air,                  Intermodal        Retain on site       7710-4          THE HARD
                              water, and other alternative transportation systems.                                        Transportation    pending NARA                         COPY IS THE
                                                                                                                             Planning          approval                           OFFICIAL
                              Note: Renamed, formerly Transportation Project Development Planning.
                                                                                                                                                                                   RECORD


7710 Travel Planning          Larger than Project Scale Travel Analysis: Includes Forest development                        Larger than      Retain on site       7710-3          THE HARD
                              transportation plans and documents related to larger than project scale Travel               Project Scale    pending NARA                         COPY IS THE
                              Analysis.                                                                                   Travel Analysis      approval                           OFFICIAL
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                              Page 28 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                          SUPERSEDED        Is the Electronic
File                                                                                                                                      Retention          File Code         Version the
             Heading                                             Description                                           Sub-Headings                                         Official Record?
Code                                                                                                                                       Period          [Do Not Use
                                                                                                                                                          Reference Only]


                             Note 1: Retention period starts after last update.                                                                                                RECORD
                             Note 2: Renamed, formerly Transportation Plans.

7710 Transportation          Obsolete – Do Not Use.                                                                     OBSOLETE         OBSOLETE              N/A           OBSOLETE
     Information System      7710-1 Transportation Information System.

7710 Travel Planning          Project Scale Travel Analysis (case folders): Case studies pertaining to area or         Project Scale     Retain on site       7710-2          THE HARD
                             project planning prior to or not related to the development of a project.                Travel Analysis   pending NARA                         COPY IS THE
                                                                                                                                           approval                           OFFICIAL
                             Note 1: Retention period starts after last update.
                                                                                                                                                                               RECORD
                             Note 2: Renamed, formerly Transportation Studies and Analysis.

7710 Travel Planning         Transportation Inventory: Documentation associated with the Travel                       Transportation     Retain on site      7710-3-1         THE HARD
                             Inventory electronic database application repository. The database is scheduled            Inventory       pending NARA                         COPY IS THE
                             separately. Maintain all records residing outside the database under this item.                               approval                           OFFICIAL
                                                                                                                                                                               RECORD
                             Note 1: Close file annually at end of FY.
                             Note 2: Transfer records to NARA when 5 years old. Prior to transfer, submit
                             SF258 to Forest Service National Records Officer for approval.

7710 Travel Planning         Cooperative Agreements/Memorandums of Understanding (MOU): Includes                       Cooperative        Temporary           7710,           THE HARD
                             records pertaining to all cooperative agreements and memorandums of                       Agreements/         10 years         7710-5-1,        COPY IS THE
                             understanding, other than Cooperate Road Right-of-Way, construction, and use             Memorandums                                             OFFICIAL
                                                                                                                                                            7710-5-2           RECORD
                             agreements.                                                                                   of                               7710-5-3
                             Note 1: Retention period begins after termination of agreement/MOU.                      Understanding                         7710-5-4
                             Note 2: Maintain case file for each agreement.
                             Note 3: Contains PII, store in secure location, limit access.

7720 Development             Forest Highway Projects: Records documenting forest highway projects.                    Forest Highway     Retain on site      7720-2-1         THE HARD
                             Note 1: Create case folders by projects.                                                    Projects       pending NARA                         COPY IS THE
                                                                                                                                           approval                           OFFICIAL
                             Note 2: Retention period begins after completion of project.
       WO INTERIM DIRECTIVE                                                                                       id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                                 Page 29 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                               SUPERSEDED         Is the Electronic
File                                                                                                                                          Retention           File Code          Version the
             Heading                                                Description                                            Sub-Headings                                           Official Record?
Code                                                                                                                                           Period           [Do Not Use
                                                                                                                                                               Reference Only]


                                                                                                                                                                                     RECORD


7720 Development             General: General correspondence and records relating to transportation development              General         Retain on site         7720            THE HARD
                             program management not found elsewhere in this schedule.                                                       pending NARA                           COPY IS THE
                                                                                                                                               approval                             OFFICIAL
                                                                                                                                                                                     RECORD


7720 Development             General Forest Highway: General correspondence relating to road construction.                General Forest     Retain on site       7720-1-2          THE HARD
                             Renamed, formerly Road Construction.                                                           Highway         pending NARA                           COPY IS THE
                                                                                                                                               approval                             OFFICIAL
                                                                                                                                                                                     RECORD


7720 Development             General Road Construction: Correspondence and records of a general nature                    General Road        Temporary           7720-1-1          THE HARD
                             pertaining to road construction not found elsewhere in this schedule.                        Construction         10 years                            COPY IS THE
                                                                                                                                                                                    OFFICIAL
                             Note: Renamed, formerly Road Designs, Standards, and Specifications.
                                                                                                                                                                                     RECORD


7720 Development             General Road Preconstruction: Correspondence and records of a general nature                  General Road      Retain on site       New, not          THE HARD
                             pertaining to road preconstruction not found elsewhere in this schedule.                     Preconstruction   pending NARA         previously        COPY IS THE
                                                                                                                                               approval          scheduled          OFFICIAL
                                                                                                                                                                                     RECORD


7720 Development             General Structures Development.                                                                 General          Temporary           7720-1-3          THE HARD
                             Note: Renamed, formerly Road Structures, Trail Structures.                                     Structures         10 years           7720-3-2         COPY IS THE
                                                                                                                           Development                                              OFFICIAL
                                                                                                                                                                                     RECORD


7720 Development             Intermodal Transportation Development: All records related to development of                  Intermodal         Temporary           7720-3-1          THE HARD
                             air, water, and other alternative transportation systems (trails, water, airfields, and so   Transportation       10 years          7720-3-3,         COPY IS THE
                             forth).                                                                                      Development                                               OFFICIAL
                                                                                                                                                              7720-4, 7720-4-1,      RECORD
                                                                                                                                                                  7720-4-2
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                            Page 30 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                          SUPERSEDED         Is the Electronic
File                                                                                                                                      Retention          File Code          Version the
             Heading                                             Description                                           Sub-Headings                                          Official Record?
Code                                                                                                                                       Period          [Do Not Use
                                                                                                                                                          Reference Only]


                                                                                                                                                          7720-5, 7720-5-1
                                                                                                                                                             7720-5-2,
                                                                                                                                                             7720-5-3

7720 Development - Roads Obsolete – Do Not Use.                                                                         OBSOLETE         OBSOLETE               N/A           OBSOLETE
                         7720-1 Development – Roads.

7720 Development             Road Construction Projects: Records documenting road construction project                    Road           Retain on site       7720-2           THE HARD
                             activities.                                                                               Construction     pending NARA                          COPY IS THE
                                                                                                                         Projects          approval                            OFFICIAL
                             Note 1: Create case folders by project.
                                                                                                                                                                                RECORD
                             Note 2: Retention period begins after completion of project.
                             Note 3: Renamed, formerly Forest Highways.

7720 Development             Road Preconstruction Projects: Records documenting road project preconstruction               Road          Retain on site      7720-1-4          THE HARD
                             activities.                                                                              Preconstruction   pending NARA                          COPY IS THE
                                                                                                                         Projects          approval                            OFFICIAL
                             Note 1: Create case folders by projects.
                                                                                                                                                                                RECORD
                             Note 2: Retention period begins after completion of project.
                             Note 3: Renamed, formerly Road Projects.

7720 Development             Specifications: All documentation related to development of standard specifications,     Specifications     Retain on site       7720-3           THE HARD
                             including National and regional supplemental specifications. Documents pertaining                          pending NARA                          COPY IS THE
                             to Special Project Specifications should be kept with the project file. The                                   approval                            OFFICIAL
                                                                                                                                                                                RECORD
                             specifications are stored in an electronic database that has been scheduled separately
                             from this item.
                             Note 1: Renamed, formerly Trails.

7730 Road System             Crash Records: Includes records pertaining to crashes, including investigations and      Crash Records      Retain on site       New, not         THE HARD
     Operations and          reports.                                                                                                   pending NARA         previously       COPY IS THE
                                                                                                                                                                               OFFICIAL
     Maintenance             Note 1: Supervisor’s office maintains official record, do not send to FRC                                     approval          scheduled
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                            Page 31 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED         Is the Electronic
File                                                                                                                                   Retention           File Code          Version the
             Heading                                             Description                                         Sub-Headings                                          Official Record?
Code                                                                                                                                    Period           [Do Not Use
                                                                                                                                                        Reference Only]


                             Note 2: All accidents are to be recorded in the Safety and Health Information Portal                                                             RECORD
                             System (SHIPS), accessed via Dashboard.
                             Note 3: The SHIPS database system/application repository scheduled separately.

7730 Road System             Design Records: Road by road design records necessary to advise operation and          Design Records    Retain on site       7730-4-1          THE HARD
     Operations and          maintenance decisions.                                                                                  pending NARA                           COPY IS THE
     Maintenance                                                                                                                        approval                             OFFICIAL
                             Note 1: Create case folders by projects.
                                                                                                                                                                              RECORD
                             Note 2: Retention period begins when road decommissioned.
                             Note 3: Renamed, formerly Road Maintenance Projects.

7730 Road System             Engineering Studies: Includes motorized mixed use studies and traffic engineering       Engineering      Retain on site       7730-1-1          THE HARD
     Operations and          studies for sign warrants.                                                                Studies       pending NARA                           COPY IS THE
     Maintenance                                                                                                                        approval                             OFFICIAL
                             Note 1: Organize by study.
                                                                                                                                                                              RECORD
                             Note 2: Renamed, formerly Traffic Studies.

7730 Road System             General: Correspondence and records pertaining to road system operations and              General        Retain on site         7730            THE HARD
     Operations and          maintenance not covered elsewhere in this schedule.                                                     pending NARA                           COPY IS THE
     Maintenance                                                                                                                        approval                             OFFICIAL
                                                                                                                                                                              RECORD


7730 Road System             General Emergency Relief for Federally Owned Roads (ERFO) Event Specific               General ERFO      Retain on site        7730-6           THE HARD
     Operations and          Records.                                                                               Event Specific   pending NARA                           COPY IS THE
     Maintenance                                                                                                      Records           approval                             OFFICIAL
                             Note 1: Create case folders by projects.                                                                                                         RECORD
                             Note 2: Retention period begins when road decommissioned.
                             Note 3: Renamed, formerly Forest Highway Maintenance.

7730 Road System             Intermodal Transportation Operations and Maintenance.                                   Intermodal       Retain on site      7730-6-1,          THE HARD
     Operations and          Note 1: Create case folders by projects.                                               Transportation   pending NARA      7730-7, 7730-7-1,    COPY IS THE
     Maintenance                                                                                                    Operations and      approval                             OFFICIAL
                             Note 2: Retention period begins after completion of project.                                                              7730-8, 7730-8-1,      RECORD
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                            Page 32 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED         Is the Electronic
File                                                                                                                                    Retention          File Code          Version the
             Heading                                             Description                                          Sub-Headings                                         Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


                             Note 3: Renamed, formerly Forest Highway Maintenance Projects.                          Maintenance                        7730-9, 7730-9-1
                             Note 4: Includes trail maintenance, water facility maintenance, airfield maintenance,
                             and airfield maintenance.

7730 Road System             Maintenance Records: Includes condition inspection reports.                             Maintenance       Retain on site       New, not         THE HARD
     Operations and                                                                                                   Records         pending NARA         previously       COPY IS THE
     Maintenance                                                                                                                         approval          scheduled         OFFICIAL
                                                                                                                                                                              RECORD


7730 Road System             Permits and Agreements: Including road permits, agreements, closures,                    Permits and      Retain on site       7730-3           THE HARD
     Operations and          enforcement procedures, and so forth, for roads, trails, and other facilities.           Agreements      pending NARA                          COPY IS THE
                                                                                                                                                                             OFFICIAL
     Maintenance             Note 1: File a copy of road/trail closure orders under 5530 Law Violations – Closure                        approval
                                                                                                                                                                              RECORD
                             Orders.
                             Note 2: Renamed, formerly Regulation and Control.

7730 Road System             Road Maintenance Plans – Coop Work and CWFS Expenditures: Includes                          Road          Retain on site       7730-4           THE HARD
     Operations and          records and documentation relating to road maintenance plans involving cooperative      Maintenance –    pending NARA                          COPY IS THE
     Maintenance             work and CWFS expenditures.                                                             COOP Work           approval                            OFFICIAL
                                                                                                                                                                              RECORD
                             Note: Retention period begins when cooperative work ends or after expenditure of         and CWFS
                             collected funds.                                                                        Expenditures


7730 Road System             Road Maintenance Plans - Annual: Includes records and documentation relating to             Road          Retain on site       7730-4           THE HARD
     Operations and          annual road maintenance plans.                                                           Maintenance     pending NARA                          COPY IS THE
     Maintenance                                                                                                     Plans - Annual      approval                            OFFICIAL
                             Note: Retention period begins at end of planning period.
                                                                                                                                                                              RECORD


7730 Road System             Road Management Objectives: Records relating to development of Road                        Road           Retain on site       7730-1           THE HARD
     Operations and          Management Objectives (RMO).                                                            Management       pending NARA                          COPY IS THE
     Maintenance                                                                                                      Objectives         approval                            OFFICIAL
                             Note 1: Retention period begins when RMO superseded or road decommissioned.
                                                                                                                                                                              RECORD
                             Note 2: Renamed, formerly Traffic Management Operations.
       WO INTERIM DIRECTIVE                                                                               id_6209.11-2010-7
       EFFECTIVE DATE: 10/19/2010                                                                         Page 33 of 33
       DURATION: This interim directive expires on 04/19/2012.

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                    SUPERSEDED        Is the Electronic
File                                                                                                                                Retention          File Code         Version the
             Heading                                             Description                                      Sub-Headings                                        Official Record?
Code                                                                                                                                 Period          [Do Not Use
                                                                                                                                                    Reference Only]


7730 Road System             Structure Maintenance: Maintenance records for structures located on National         Structure       Retain on site       7730-5,         THE HARD
     Operations and          Forest lands.                                                                        Maintenance     pending NARA         7730-5-1        COPY IS THE
     Maintenance                                                                                                                     approval                           OFFICIAL
                             Note 1: Retention period begins when structure decommissioned.
                                                                                                                                                                         RECORD
                             Note 2: Establish and maintain case file for each structure.

7730 Road System             Traffic Counts: Includes all records related to traffic counts.                     Traffic Counts    Retain on site       7730-2          THE HARD
     Operations and          Note 1: Supervisor’s office maintains official record, do not send to FRC.                           pending NARA                         COPY IS THE
     Maintenance                                                                                                                     approval                           OFFICIAL
                             Note 2: Renamed, formerly Road Users Cost Sharing.                                                                                          RECORD


7740 Federal Lands           General: Correspondence related to the Federal Lands Highway program not               General        Retain on site        7740           THE HARD
     Highway Program         covered elsewhere in this schedule.                                                                  pending NARA                         COPY IS THE
                                                                                                                                     approval                           OFFICIAL
                                                                                                                                                                         RECORD

				
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