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Morristown Community Center Rental Contract

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					                   Morristown Community Center Rental Contract
                                City of Morristown
                             402 Division Street South

Reservation Date: _________________              Event: ___________________________

Lessee ___________________________              Lessor: City of Morristown

Rooms to be Rented:         Great Hall _________ Government Room ________

Starting Time: _____________       Ending Time: ____________

Number of Persons Attending: ___________            Will a Meal be Catered In: Yes/No

Additional Special Arrangements: __________________________________________

The Lessee agrees to exercise due care in the preservation of the premises and to prevent
littering and presence of unauthorized persons during all usage periods. The Lessee
hereby agrees to remit the rental fee and be held responsible for any and all damage to
persons, property and premises.

Lessee shall indemnify and hold harmless the Lessor and Morristown Commercial Club
from any and all damage, loss, or liability of any kind whatsoever occasioned upon and/or
within the leased premises, or ways or walks adjacent thereto, by reason of any injury to
persons or property caused or alleged to be caused by any act of omission, neglect, or
wrongdoing of the Lessee or any of his, her and/or its officers, agents, representatives,
assigns, guests, employees, invitees, or other persons admitted by the Lessee to the
premises. The Lessee will, at his, her and/or its own cost and expense, defend and protect
the Lessor against any and all such claims or demands, including attorney fees.

Person in Charge (Must be at least 18 years of Age): __________________________

The preceding information is correct to the best of my knowledge. I have received a copy
of the Morristown Community Center Policies and agree to abide by all the regulations and
policies set forth for the use of the building/and or grounds. I acknowledge overall
supervision of and responsibility for this event. I acknowledge that the City of Morristown
has no responsibility, express or implied, for any damage or injury arising out of, or
connected in any way with my/our use of the Community Center Facilities.

Signed:_______________________________________________ Date___________
                (Signature)
Address:___________________________________ Phone Number______________
                                                                             Revised October 2003
                                                                             Revised October 2006
                                                                             Revised October 2008
                                                                             Revised 03/09/2009
                         MORRISTOWN COMMUNITY CENTER
                           POLICIES AND REGULATIONS


Hours: Premises must be vacated within one hour of the ending time stated on the
attached contract along with personal belongings. It is important to allow for set-up and
general clean-up time when deciding your hours of usage. Personnel 16 years of age
or younger must be out of the building by 10:30 p.m. unless there is adult supervision.

Rental Fees: A deposit of $100 must accompany this contract. Dates will not be
reserved until required payment is received. The rental fee must be paid in full 60
days before the event. Checks for rental fees should be made payable to the City of
Morristown and mailed to the Morristown City Clerk/Rental Manager at P.O. Box 362,
Morristown, MN 55052. Failure to make payment in full, 60 days before event will result
in loss of reservation. Contract will be voided and space will become open and
available. Deposit will be forfeited.

Caterers: The Lessee may use any caterer of their choosing. Caterers must be
licensed by the Minnesota Department of Health or local licensing agency. They must
provide the manager with a copy of their license and a general liability certificate of
insurance.

Cancellations: All fees are non-refundable if cancellation is made less than 60-days
prior to the scheduled event. Fees are transferable if rescheduling takes place 60 days
prior to initial scheduled event.

Security Deposit: A security deposit in the amount equal to the rental fee will be
charged to all groups renting the facility for damage and will be returned after the facility
and/or equipment is inspected by City Staff or designated person, and is found in good
condition. The security deposit must be in the form of a check payable to the City of
Morristown. The security deposit is due 60 days before the event and will be returned
by mail to the lessee upon a passed inspection. If damages exceed the security
deposit amount, the lessee is responsible for any and all damages over and above this
amount.

Decorating Information: All decorations must be put up and taken down without
damaging walls, woodwork, ceilings, or floors. Nails, tape, tacks, staples, and screws
are prohibited. Mounting putty is permissible. Tape may be used to secure cords to
the floor. Dance wax or any other types of dancing compounds are not allowed. The
Lessee must remove decorations immediately following the event. See the attached
diagram.

Set-up and Take-down: The set-up and take down of tables and chairs at the
beginning and end of the event will be taken care of by the cleaning party hired by the
City of Morristown.

Alcoholic Beverages: A security deposit must be paid in the amount of $150.00.
Alcoholic beverages may not be brought onto the premises nor served to minors. The
Morristown Commercial Club will sell all beverages. See attached sheet for prices.
Payment for the keg beer is due 30 days prior to the rental date (check made payable
    to the Morristown Commercial Club).

    Sales: No person shall vend, sell or offer for sale any food, beverage or other
    commodity or article to the public without authorization from the Community Center
    Manager. Individuals or groups obtaining such authorization are responsible for
    obtaining all necessary permits/licenses for their function.

Day of the Event: The hall will be opened at 3:00 p.m. unless notified two weeks prior.

Terms and Conditions:
The renting party shall assume full responsibility for the conduct of all persons within their group
while their group is on the premises of the Morristown Community Center. Any damage done to
the building or its property is the sole responsibility of the renting party.
They are responsible for those persons to whom they invite, or to whoever participates in their
program or activities.
They shall not permit any minor to consume any alcoholic beverages in violation of State Laws.
Violators will be asked to leave the premises immediately!
The City of Morristown is in no way responsible for any items left or lost in or on the premises.


Please indicate your selection of services:

______Rental Fee of Whole Hall - $500, Friday, Saturday and Holidays
 _____Rental Fee of Whole Hall - $300, Sunday through Thursday
_____Rental Fee of Half Hall - $300, Friday, Saturday and Holidays
_____Rental Fee of Half Hall - $200, Sunday through Thursday
_____Government Room - $25 Setup Fee Plus $10 Per Hour
_____Licensed/Special officer Fee, $100 (when applicable)

_____TOTAL AMOUNT DUE 60 DAYS BEFORE EVENT PAYABLE TO CITY OF
MORRISTOWN

Security Deposit, in the form of a check, must be issued to the City of Morristown 60 days prior
to the event.


Signed: _____________________________________________________________
            (Lessees Signature)                    (Date)

APPROVED BY: _________________________________________DATE_____________

After completing, return original contract to:
Morristown City Clerk/Rental Manager
P.O. Box 362, Morristown, MN 55052 Any questions, call @ (507)-685-2678
                                                 Cell @ (507)-491-2720
Return with contract


Name: ________________________
Phone: _______________________

Date of Event: ____________________
Date of Setup: ____________________

Riser for Head Table: Yes No
Fits 3 – 8 foot tables
How many people in the wedding party: ___________

How many round tables 8 per table: _______________
How many guests: ____________________

Wedding party can go on Riser or on the Stage

Sound system: Yes No
                     Morristown Commercial Club Bar Agreement
                   All Alcohol Served At Event Must Be Purchased through the MCC Bar
Event:         ______________________________ Date of Event: ___________________________
                                              Time of Event: ___________________________
                                              Number of people attending: ______________

Responsible Party:              ______________________________________________________
            Address:            ______________________________________________________
            Phone #:            _____________________Day ______________________Evening
*******************************************************************************************************************
Bar Service Hours Needed:                  from: ____________ am / pm         to: ________________ am /pm

Drinking Preferences: (i.e. Budweiser vs. light beers, etc.)
________________________________________________________________________________________
Services requested that require advance payment:
**Prices are subject to change based on current market situation
                                                                                                     Check No.
Drink
Tickets        Quantity of:                  *Tickets for bar pour only     Qty.____________
               0-100 tickets                 @ $3.25 per ticket.            Total $__________
               101 + tickets                 @ $3.00 per ticket.            Total $__________    ____________
Kegs
               16 Gallon                                             Qty.____________
               Type Wanted:             @ $225.00 per Keg
               __________________                                    Total $__________           ____________
               8 Gallon                                              Qty.____________
               Type Wanted:             @ $125.00 per Keg
               __________________                                    Total$__________            ____________
               *Untapped Full Kegs will be refunded less $30.00 Restocking Fee
Fountain
Soda           Quantity of:
               50 -100 Guests (100 cups)    @   $75.00                      Total$__________
               101-150 Guests (150 cups)    @   $125.00                     Total$__________
               151-200 Guests (200 cups)    @   $175.00                     Total$__________
               201-250 Guests (250 cups)    @   $225.00                     Total$__________
               250-300 Guests (300 cups)    @   $275.00                     Total$__________     ____________
Special        i.e. Wine, Champagne
Purchase       ___________________          __________________________      Total$__________     ____________

                                                                 TOTAL:     $____________        __________
*Minimum bar purchase of $150.00 is required. If total event sales do not
 meet $150.00 you will be charged difference at end of event.               $____________        __________
   This completed contract with full payment of above items must be returned 30 days prior to event date
    or no bar service will be provided.
   There will be a $100.00 non-refundable fee if bar is canceled less than 15 days prior to the event. Fees
    are transferable if rescheduling takes place at same time as cancellation.
   A signed copy of this contract will be returned after manager’s review to confirm contract is in place.
    Please call 507-685-4588 or 507-685-4443 to discuss contract and make arrangements.
                                    Checks should be made payable to and mailed to:
                                            Morristown Commercial Club Bar
                                                      PO Box 471
                                                Morristown, MN 55052

____________________________________________________________      _________________
Signature of Responsible Party                              Date
___________________________________________________________      __________________
Signature of Morristown Commercial Club Bar Manager         Date
                                                                        Doc. No. 04152009
                                  Morristown Community Center

Hall Size:     62 feet X 98 feet
Beams          22 feet, 6 inches from the floor
                                                                             This is how the hall will
               4 ½ feet apart, 18 beams                                      be set up unless notified
Tables:        40 round tables, 60 inch diameter
               23 eight foot tables                                          2 weeks prior to event
Chairs:        415 padded chairs and 145 folding chairs

Please indicate placement and number of tables for guests. Also show placement of
Serving tables, guest book, punch bowl, gift and other tables you may need.

Please return this form at least 10 days before your event.


                                                                              STAGE (DJ)
                                                           Cake               CAN NOT MOVE
                                                           Table
    KITCHEN


                                                                             HALL
                                              Sheet Cake Table




                                                                                                         B
                                                                                                         A
                                                                         Number of Round tables          R

                                                                         according to the number
                                                                         of people attending,
             Table
             Food




                                                                         8 people to a table
                                                                                     E
                                               Riser Available
                                               Wedding Party




                                                                         N                     S
             Table
             Food




                                                                                     W
                              Table
                              Guest Book
                                                                                                         B
                                                                                                         A
                                                                                                         R
                                               Gift Table




                                                                 Gift
               Front Door                                        Table
                                 Morristown Community Center

Hall Size:    62 feet X 98 feet
Beams         22 feet, 6 inches from the floor
              4 ½ feet apart, 18 beams
Tables:       40 round tables, 60 inch diameter
              23 eight foot tables
Chairs:       415 padded chairs and 145 folding chairs

Please indicate placement and number of tables for guests. Also show placement of
Serving tables, guest book, punch bowl, gift and other tables you may need.

Please return this form at least 10 days before your event.



                                                              STAGE (DJ)
                                                              CAN NOT MOVE

    KITCHEN

                                                               HALL




                                                                                        B
                                                                                        A
                                                                                        R




                                                                      E



                                                          N                         S




                                                                      W

                                                                                        B
                                                                                        A
                                                                                        R

				
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