General Contractor Material List

Document Sample
General Contractor Material List Powered By Docstoc
					                                                                    ICON EXPO General Information



SHOW MANAGEMENT & OFFICIAL SERVICE CONTRACTOR ...................................................... 3
  SHOW MANAGEMENT ....................................................................................................................... 3
  ICON EXPO ........................................................................................................................................... 3
  OFFICIAL SERVICE CONTRACTOR................................................................................................. 3
VENDOR CONTACTS .............................................................................................................................. 4
  ATTENDEE LEAD RETRIEVAL SYSTEM ........................................................................................ 4
  AUDIO-VISUAL.................................................................................................................................... 4
  BAGGAGE AIRLINE PROGRAM (for select airlines) ....................................................................... 4
  BAGS and COAT CHECK..................................................................................................................... 4
  BUSINESS CENTER ............................................................................................................................. 5
  CATERING (exclusive contractor) ........................................................................................................ 5
  CLEANING SERVICES (Booth Cleaning) ........................................................................................... 5
  COMPRESSSED AIR/WATER/DRAINAGE ....................................................................................... 6
  COMPUTER /OFFCE RENTAL ........................................................................................................... 6
  ELECTRICAL ........................................................................................................................................ 6
  FLORAL CONTRACTOR ..................................................................................................................... 6
  FREIGHT................................................................................................................................................ 7
  GENERAL SERVICE CONTRACTOR ................................................................................................ 7
  MATERIAL HANDLING (exclusive contractor) .................................................................................. 7
  MODELING SERVICES ....................................................................................................................... 7
  PHOTOGRAPHY................................................................................................................................... 8
  RADIOS.................................................................................................................................................. 8
  REGISTRATION ................................................................................................................................... 8
  RIGGING................................................................................................................................................ 8
  SECURITY ............................................................................................................................................. 9
  SIGNS ..................................................................................................................................................... 9
  TELECOMMUNICATIONS CONTRACTOR (exclusive contractor) ................................................. 9
  TRANSPORTATION............................................................................................................................. 9
  VIDEOGRAPHER ............................................................................................................................... 10
  WHEELCHAIR/MOBILITY ............................................................................................................... 10
SHOW INFORMATION.......................................................................................................................... 10
  INTENT TO USE EXHIBITOR APPOINTED CONTRACTOR ....................................................... 10
  SHIPMENTS ........................................................................................................................................ 10
  FREIGHT HANDLING ....................................................................................................................... 10
  HAND CARRY MATERIAL .............................................................................................................. 11
  LABOR ................................................................................................................................................. 11
  MARSHALLING YARD ..................................................................................................................... 11
  SECURITY SERVICE ......................................................................................................................... 12
  CLEANING (BOOTH AND AISLE AREAS) .................................................................................... 12
  BOOTH SETUP GUIDELINES ........................................................................................................... 12
  BOOTH APPROVAL GUIDELINES .................................................................................................. 13
  EXPOSITION RULES AND REGULATIONS/TERMS AND CONDITIONS ................................. 13
  ATTENDEE LEAD RETRIEVAL....................................................................................................... 13
  POST-SHOW ATTENDANCE LIST .................................................................................................. 13
  GOOD NEIGHBOR POLICY .............................................................................................................. 13
                                                                                                                                             Page 1 of 24
  MODELS AND DEMONSTRATORS ................................................................................................ 13
  PHOTOGRAPHY................................................................................................................................. 14
  PAGING AND ANNOUNCEMENTS................................................................................................. 14
  PRESS ROOM...................................................................................................................................... 14
  ICON EXPO PENALITIES FOR RULES VIOLATIONS .................................................................. 14
  COMPLIANCE .................................................................................................................................... 15
  Installation Schedule and Freight Move-in Hours ................................................................................ 15
  Show Hours........................................................................................................................................... 15
  Target Installation Dates ....................................................................................................................... 16
  Clean Floor Policy ................................................................................................................................ 16
  Move-Out Hours ................................................................................................................................... 16
  EXHIBITOR PERSONNEL REGISTRATION................................................................................... 16
  HEADQUARTERS HOTEL ................................................................................................................ 17
LAS VEGAS CONVENTION CENTER ................................................................................................. 17
  Facility Information .............................................................................................................................. 17
  FIRE REGULATIONS ......................................................................................................................... 18
  Requirements for Covered and/or Double Deck Exhibits .................................................................... 19
  Propane Regulations ............................................................................................................................. 20
  HALOGEN LIGHT POLICY ............................................................................................................... 21
INTERNATIONAL VISITORS ............................................................................................................... 22
  United States Terms Versus International Terms ................................................................................. 22
  General Contractor Versus Multiple Contractors (EACs) .................................................................... 23
  Exhibitor Appointed Contractors (EACs)............................................................................................. 23
  Shipping ................................................................................................................................................ 23
  Ordering Electrical ................................................................................................................................ 24




                                                                                                                                            Page 2 of 24
SHOW MANAGEMENT & OFFICIAL SERVICE CONTRACTOR
SHOW MANAGEMENT
All general questions regarding Exposition policies, contractors and display perimeters should be
addressed to the following:


ICON EXPO
13750 Sunrise Valley Drive               Phone: (877) 343-6268
Herndon, VA 20171                        Fax: (703) 713-1910

All questions regarding your company’s booth assignment should be addressed to Heidi Weiss at (703)
713-1900 or (877) 343-6268.


OFFICIAL SERVICE CONTRACTOR
GES Exposition Services            Contact: Exhibitor Services
7000 Lindell Road                  Phone: (800) 475-2098
Las Vegas, NV 89118                Fax: (866) 329-1437

Order directly online at www.ges.com/ecomm

ITEMS INCLUDED IN SPACE CHARGE
   •   Display space rental.
   •   Booth spaces are NOT carpeted. Standard in-line booth includes flameproof 8’ high draped backwall
       and 3’ high side rail in Red, Gray and Black Drape. The aisle carpet will be Red. Please note:
       exhibitors may replace the standard booth drape with a color and material of their own
       choosing at the expense of exhibitor with written permission from Show Management.
   •   Standard 7" X 11" booth sign. The sign will contain the company name and booth number as specified
       on your contract. For more extensive copy or special signs you must use the GES Graphics & Signage
       Order Form or the GES Exhibit Hanging Sign Order Form
   •   Twenty-four hour general security in perimeter areas – not individual booths.
   •   Each exhibiting company will be provided with two (2) complimentary exhibitor badges per 100 square
       feet. Additional badges can be purchased for company personnel at a charge of $25/per badge.
       Please register your exhibitor booth personnel by visiting the Exhibitor Portal online at
       www.iconexpo.org . The Exhibitor Portal requires you to enter your user name and password.
       Exhibitor Badges permit access to the Exhibit Hall.
   •   Each exhibiting company will receive one (1) complimentary Post-Show Attendee List. The list will
       be sent out approximately four (4) weeks after the event.




                                                                                              Page 3 of 24
VENDOR CONTACTS

ATTENDEE LEAD RETRIEVAL SYSTEM
Experient
Contact: Georgia Martin
1888 North Market Street
Frederick, MD 21701
Phone: (866) 297-5246
E-mail: georgia.martin@experient-inc.com
Web: http://www.experient-inc.com/


AUDIO-VISUAL
PRG HiTech
6050 South Valley View Boulevard
Las Vegas, NV 89118-3123
Phone: (800) 525-8977
Fax: (888) 844-4225
E-mail: exhibits@prg.com
Web: www.prg.com

BAGGAGE AIRLINE PROGRAM (for select airlines)
Bags to Go Off-site Airline Baggage Program
Located in the Grand Concourse across from Central Hall 3
Phone: (702) 943-8120


BAGS and COAT CHECK
FedEx Office Business Services
Contact: Anita Boyer, Customer Service
3150 Paradise Road, Suite 100
Las Vegas, NV 89109
Phone: (702) 943-6780 or (702) 733-2898
Fax: (702) 943-6781
E-mail: usa5042@fedex.com




                                                            Page 4 of 24
BUSINESS CENTER
FedEx Office Business Services
Contact: Anita Boyer, Customer Service
3150 Paradise Road, Suite 100
Las Vegas, NV 89109
Phone: (702) 943-6780 or (702) 733-2898
Fax: (702) 943-6781
E-mail: usa5042@fedex.com


CATERING (exclusive contractor)
ARAMARK
Contact: Kimberly Varvel
Las Vegas Convention Center
3150 Paradise Road
Las Vegas, NV 89109
Phone: (702) 943-6910
Fax: (702) 943-6911
Email: Varvel-Kimberly@aramark.com
Web: www.aramarkconventions.com/lasvegas

Exhibitors are subject to the rules and regulations of the convention center. ARAMARK is the exclusive
catering contractor. The exhibitor may work directly with The ARAMARK for pricing, ordering,
information and selection. Any cleaning charges assessed to ICON EXPO Show Management because
of food items being brought into the exhibition hall will be billed back to the Exhibiting Firm. No food
or beverages may be brought into the exhibition hall from an outside source or vendor.


CLEANING SERVICES (Booth Cleaning)
GES Exposition Services
Contact: Exhibitor Services
7000 Lindell Road
Las Vegas, NV 89118
Phone: (800) 475-2098
Fax: (866) 329-1437

Order directly online at www.ges.com/ecomm




                                                                                            Page 5 of 24
COMPRESSSED AIR/WATER/DRAINAGE
GES Exposition Services
Contact: Exhibitor Services
7000 Lindell Road
Las Vegas, NV 89118
Phone: (800) 475-2098
Fax: (866) 329-1437

Order directly online at www.ges.com/ecomm


COMPUTER /OFFCE RENTAL
PRG HiTech
6050 South Valley View Boulevard
Las Vegas, NV 89118-3123
Phone: (800) 525-8977
Fax: (888) 844-4225
E-mail: exhibits@prg.com
Web: www.prg.com

ELECTRICAL
GES Exposition Services
Contact: Exhibitor Services
7000 Lindell Road
Las Vegas, NV 89118
Phone: (800) 475-2098
Fax: (866) 329-1437

Order directly online at www.ges.com/ecomm


FLORAL CONTRACTOR
Floral Exhibits Ltd.
A Kehoe Designs Company
1420 S. Rockwell St.
Chicago, IL 60608
Phone: (773) 277-1888
Fax: (773) 277-1919
Web: http://www.floralexhibits.com




                                             Page 6 of 24
FREIGHT
Airways Freight
4256 N. Arlington Heights Road
Arlington Heights, IL 60004
Phone: (800) 643-3525
Fax: (479) 442-6080
E-mail: conexpoconagg@airwaysfreight.com
Web: www.airwaysfreight.com


GENERAL SERVICE CONTRACTOR
GES Exposition Services
Contact: Exhibitor Services
7000 Lindell Road
Las Vegas, NV 89118
Phone: (800) 475-2098
Fax: (866) 329-1437

Order directly online at www.ges.com/ecomm


MATERIAL HANDLING (exclusive contractor)
GES Exposition Services
Contact: Exhibitor Services
7000 Lindell Road
Las Vegas, NV 89118
Phone: (800) 475-2098
Fax: (866) 329-1437

Order directly online at www.ges.com/ecomm


MODELING SERVICES
Judy Venn
Contact: Donna Ludwig
3186 Airway Avenue, # H
Costa Mesa, CA 92626
Phone: (714) 957-8300
Fax: (714) 957-8301
E-mail: Donna@JudyVenn.com
Website: www.judyvenn.com



                                             Page 7 of 24
PHOTOGRAPHY
Oscar & Associates, Inc.
325 N. LaSalle Street, Suite 425
Chicago, IL 60654
Phone: (312) 922-0056
Fax: (312) 922-2866
E-mail: mail@oscareinzig.com
Web: www.oscareinzig.com/MAIN/


RADIOS
Radio One
Contact: Jay Camphire
1931 Village Center Cir, Ste 3-887
Las Vegas, NV 89134
Phone: (800) 771-9191
Fax: (407) 248-8654
E-mail: jayc@radio1inc.com


REGISTRATION
Experient
Contact: Georgia Martin
1888 North Market Street
Frederick, MD 21701
Phone: (866) 297-5246
E-mail: georgia.martin@experient-inc.com
Web: http://www.experient-inc.com/

Register Now!


RIGGING
GES Exposition Services
Contact: Exhibitor Services
7000 Lindell Road
Las Vegas, NV 89118
Phone: (800) 475-2098
Fax: (866) 329-1437

Order directly online at www.ges.com/ecomm




                                             Page 8 of 24
SECURITY
SOA Security
Contact: Eric Wolfe
3405 Cambridge Street
Las Vegas, NV 89169
Phone: (702) 386-8065
Fax: (702) 386-9720
E-mail: soa@soasecurity.com


SIGNS
GES Exposition Services
Contact: Exhibitor Services
7000 Lindell Road
Las Vegas, NV 89118
Phone: (800) 475-2098
Fax: (866) 329-1437

Order directly online at www.ges.com/ecomm


TELECOMMUNICATIONS CONTRACTOR (exclusive contractor)
SmartCity
Contact: Rick Foell
5795 West Badura Avenue #110
Las Vegas, NV 89118
Phone: (702) 943-6000
E-mail: rfoell@smartcity.com


TRANSPORTATION
Production Transport
6101 W. Centinela Ave, Ste 375
Culver City, CA 90230
Phone: (310) 641-0900
Fax: (310) 641-0999




                                                       Page 9 of 24
VIDEOGRAPHER
TriMarq
233 W. Water Street, Ste. 305
Milwaukee, WI 53202
Phone: (414) 223-4380
Fax: (414) 223-4386


WHEELCHAIR/MOBILITY
FedEx Office Business Services
Contact: Anita Boyer, Customer Service
3150 Paradise Road, Suite 100
Las Vegas, NV 89109
Phone: (702) 943-6780 or (702) 733-2898
Fax: (702) 943-6781
E-mail: usa5042@fedex.com



SHOW INFORMATION
INTENT TO USE EXHIBITOR APPOINTED CONTRACTOR
Complete and return the Notification of Intent to Use Exhibitor Appointed Contractor Form to ICON SHOW
Management by January 12, 2011 (only if your company plans to use a firm that is not officially designated as
a Service Contractor by this Exhibitor Service Manual). Non-official contractors must abide by all Rules and
Regulations applicable to them. Please note: proof of contractors insurance must also be provided with
the EAC notification.

After ICON SHOW Management approval, you must also complete the GES Notice of Intent to Use Exhibitor
Appointed Contractor by February 21, 2011.


SHIPMENTS
Show Management holds GES/Airways Freight responsible for orderly, efficient and equitable material
handling at the Las Vegas Convention Center (LVCC) loading dock. Please Note: No shipments (Prior to
March 15, 2010, the first day of move in) will be accepted at the LVCC. In addition, on-site shipments must
correspond with the targeted freight move-in schedule. Please contact GES/Airways Freight if you have
shipping questions.

Regardless of which shipping method you use, all freight and bills of lading must be clearly marked with your
designated freight move-in date.


FREIGHT HANDLING
Teamsters Union Local #631 has jurisdiction through a labor agreement with GES for the loading and
unloading of all trucks, trailers and common and contract carriers, as well as handling the empty crates and the
                                                                                                  Page 10 of 24
operation of material handling equipment. It also has jurisdiction of the unloading, uncrating, unskidding,
leveling, painting and assembly of machinery and equipment as well as the reverse process.


HAND CARRY MATERIAL
Exhibitors may hand-carry material provided they do not use material handling equipments to assist them.
When exhibitors choose to hand carry material, they may not be permitted access to the loading dock/freight
door areas. If you have any questions, please contact GES at (800) 475-2098.


LABOR
Teamster Union Local #631 has jurisdiction through a labor agreement with GES for the erections, touch-up
paint, dismantling and repair of all exhibits when this work is done by persons other than your full time
company personnel. This work is to include wall coverings, floor coverings, pipe and drape, painting, hanging
of signs and decorative materials from the ceiling, placement of all signs and the erection of platforms used for
exhibit purposes.

Local #631’s jurisdiction does not cover the placement of your products on display, opening of cartons
containing your products nor the performance, testing, maintenance or repairs of your cartons. If full time
company personnel are utilized to set an exhibit, they should carry positive company identifications, such as a
medical identification card or payroll stub. This rule prohibits the utilization of workers hired from a non-union
agency or company. To secure labor, please use the GES forms.


MARSHALLING YARD
GES has established a marshalling yard to ease congestion in the vicinity of the LVCC and to better utilize the
available dock space at the convention center. The address to this marshalling yard is: 2982 West Post Road,
Las Vegas, NC 89119.

A $26.75 per shipment fee will be added to your invoice for use of this marshalling service.
It is important that you advise your carrier of this marshalling yard information to better facilitate your direct
shipment to show site. The marshalling yard process is as follows:
      • All delivering carriers and privately owned vehicles must check in at the marshalling yard prior to show
         site deliveries.
      • All inbound shipments will be weighed at the marshalling yard to obtain the gross or heavy weight
      • All inbound shipments must be accompanied by a certified weight certificate and bill of lading.
      • At the marshalling yard, drivers will be assigned a number and will be dispatched to the appropriate
         dock at the LVCC as space is available. Waiting time at the marshalling yard should be anticipated by
         your carrier. Every effort is made to keep this waiting time at a minimum; however, waiting time
         depends on many factors, including the number of vehicles arriving to unload/load, type of loads and
         the number of booths on a truck.
      • After unloading, all vehicles must return to the marshaling yard with a completed copy of the GES
         Receiving Report to be weighed to obtain the light weight. This determines the total weight of your
         shipment. In the event of weight discrepancies or shipments received without a certified weight
         certificate, a $26.75 fee will be charged per shipment. Drivers who fail to return the weight face having
         their shipment billed at the heavy weight.
      • All drivers are expected to adhere to GES policies and procedures with respect to loading and
         unloading of trailers.


                                                                                                     Page 11 of 24
SECURITY SERVICE
Show Management provides Peripheral Security Guard Service. This is not a guarantee of security. It is the
responsibility of each exhibitor to protect their materials from loss or damage. See exhibit contract for liability
and insurance information. We urge you to take every precaution to prevent loss or damage, including but not
limited to providing special guards. Please see that small display and personal items are secure before you
leave your exhibit- even temporarily.


CLEANING (BOOTH AND AISLE AREAS)
All aisles will be swept daily. Wastebaskets will be emptied after the close of the show each day. Exhibitors
must order and pay for any cleaning, scrubbing, waxing, dusting, polishing and vacuuming of booth areas.
These services can be ordered from GES.


BOOTH SETUP GUIDELINES

Only exhibitor appointed contractors or exhibiting company personnel are permitted on the show floor during
move-in and move-out. No one under the age of 18 is permitted in the Exhibit Hall during move-in and
move-out. Pets are prohibited at all times. It is the responsibility of Show Management to ensure the overall
appearance of the exhibit area. These guidelines address height, depth, structural integrity, storage and
important details on each of the following booth configurations:

    •   STANDARD BOOTH - one or more standard units in a straight line.
    •   PERIMETER WALL BOOTH - standard booth located on the outer perimeter wall of the exhibit floor.
    •   PENINSULA BOOTH - exhibit with one or more display levels in four or more standard units back-to-
        back with an aisle on three sides.
    •   ISLAND BOOTH - exhibit with one or more display levels in four or more standard units with aisles on
        all four sides.
    •   CANOPIES and CEILINGS - an exhibit component supported over an exhibitor’s space for decorative
        purposes only.
    •   TOWERS - a freestanding exhibit component separate from the main exhibit fixture that is used for
        identification and display purposes
    •   HANGING SIGNS - an exhibit component suspended above an exhibit of four or more standard units
        back-to-back with an aisle on at least three sides for the purpose of display graphics or identification.
    •   DEMONSTRATIONS - the part of the exhibit program involving the interaction of exhibit personnel and
        their audience through corporate presentations, product demonstrations or sampling.
    •   MULTI-STORY EXHIBITS – There are many rules specific to the Henry B. Gonzalez Convention
        Center in regards to multi-story exhibit booths. MULTI-STORY EXHIBIT BOOTHS MUST BE
        APPROVED BY THE FIRE MARSHALL. Contact GES, at (800) 475-2098 for clarification and
        specifics.

    Show management complies and defers to any policy the fire marshal mandates. Should your booth not
    conform you will be asked to modify it onsite at your expense.




                                                                                                      Page 12 of 24
BOOTH APPROVAL GUIDELINES

All exhibitors whose booth design DOES NOT comply with the IAEM Guidelines for Display Rules and
Regulations (located behind the Guidelines and Regulations Tab) must complete and return the Booth
Approval Form by January 26, 2011.

A rendering/diagram outlining dimensions of your exhibit layout, structure walls, signage, towers, product
location, etc., must accompany your completed Booth Approval Request Form. All Booth Approval Request
Forms will be acknowledged in writing by fax within 10 business days of receipt. All requests should be sent by
fax to the attention of ICON EXPO at (703) 713-1910.


EXPOSITION RULES AND REGULATIONS/TERMS AND CONDITIONS
The ICON EXPO and CONEXPO-CON/AGG Rules and Regulations will apply to ALL participants throughout
setup, show hours and tear down. If any of the Terms and Conditions is not entirely clear, or you feel that you
will have difficulty in complying with any of them, please notify Show Management immediately. Show
Management complies and defers to any policy the Fire Marshall mandates. Should your exhibit not conform,
you will be asked to modify it onsite at your expense.


ATTENDEE LEAD RETRIEVAL
Experient is the authorized service provider for the rental of attendee lead management systems. Exhibitors who
want to electronically capture the names, contact information and demographic information of delegates can
rent a unit from Experient. The early-bird deadline is February 8, 2011.


POST-SHOW ATTENDANCE LIST
A Post-Show Attendee List will be available approximately four (4) weeks after ICON EXPO 2011. All
exhibiting companies will receive the Post-Show Attendee List at no charge.


GOOD NEIGHBOR POLICY
Exhibitors operating sound producing equipment must keep the volume to a reasonable level in order not to
disturb neighboring exhibitors. The uses of sound and light-producing devices, megaphones, loud speakers,
show tactics or undignified methods of attracting attention are prohibited. Exhibitor materials that block the
line of sight to your neighbor’s booth by violating the display rules and regulations will be required to correct
the obstruction.

It is recommended that each exhibitor closely review the Display Rules before designing the booth layout.
These rules will be strictly enforced.

Exhibitors displaying machinery or vehicles will generally be exempted from the line of sight rules. If you
have any questions, please call ICON EXPO Show Management at 877-343-6268.


MODELS AND DEMONSTRATORS
ICON EXPO has no objection to the use of models or demonstrators in exhibitor booths provided they are
properly clothed and dressed in good taste at all times. Wearing scanty or “questionable” costumes will not
                                                                                                   Page 13 of 24
be permitted. They must also limit their promotional activities to the confines of the exhibitor’s contracted
booth space.


PHOTOGRAPHY
Photography, video production and/or graphic reproduction of other exhibitors' booths and products are
strictly prohibited. No personal cameras or video equipment of any kind are allowed in the exhibit areas
except by persons authorized by ICON EXPO Show Management. Anyone having such equipment will be
asked to secure it prior to entering the show. ICON EXPO Show Management will not be responsible for
securing any equipment.


PAGING AND ANNOUNCEMENTS
No public announcements are allowed in the Exhibit Hall except for emergencies, to announce Official Show
Management Events, and the opening and closing of the show.


PRESS ROOM
All exhibitors are encouraged and permitted to drop off company press folders and press releases in the
Press Room, located on site at the Henry B. Gonzalez Convention Center during ICON EXPO 2010.


ICON EXPO PENALITIES FOR RULES VIOLATIONS
There are three groupings of violations, from a Class 1 to a Class 3. Class 1 would be those violations
deemed most egregious, and carry the toughest penalties. Multiple violations within 5 years of one Class of
penalty will result in the penalty for the next occurrence moving up to the next class. Multiple violations of
Class 1 would mean a 10-year ban from the show. All penalties are at the discretion of show management.

Class 1                                                                  Penalty
Measuring, recording, photography, etc., by             Could result in immediate expulsion
another exhibitor without permission from               no exhibitor privilege for two years
the Show                                                and Confiscation of film or other records.

Measuring, recording, photography, etc., by             Could result in visitor loosing show
a visitor without permission from the exhibitor         badge, being asked to leave the show, no show
                                                        privilege for 2 years and Confiscation of film or other
                                                        records
Class 2
Selling or promoting products on the show floor         Could result in person loosing show
without an exhibit badge and being asked                no show privilege for the next year.
to leave show,

Class 3
Unauthorized retrieval of information by anyone         Could result in loss of show badge

All other violations of ICON EXPO Rules &               Could result in written and verbal warning
Regulations




                                                                                                   Page 14 of 24
COMPLIANCE
Each exhibiting Firm agrees to comply with all federal, state and local laws and ordinances applicable to the
space lease, including but not limited to all building, fire, and life safety codes and mandates, and also with
such rules and regulations as may be deemed necessary by the Exposition facility and ICON EXPO
Management. Each Exhibiting Firm agrees to abide by all agreements made among any unions or other
labor groups utilized at the Exposition.

Authority and Interpretation
ICON EXPO Management shall have the authority to interpret and enforce these Rules and Regulations. All
matters not covered by these rules and Regulations are subject to the decision of ICON EXPO Management,
and all decisions made by ICON EXPO Management concerning these Rules and Regulations shall be as
binding on all parties as the Rules and Regulations themselves. Any Exhibiting Firm that fails to observe the
requirements and obligations set out in these rules and Regulations may be excluded from the current
Exposition without refund and, in the sole discretion of ICON EXPO Management, from future Expositions.

Indemnification
Each Exhibiting Firm agrees to indemnify and hold harmless ICON EXPO Management, its Sponsoring
Organizations and all of their employees, directors, volunteers, guests, invitees, and attendees from and
against any and all damages, losses, liabilities, judgments and expenses (including attorney fees and court
costs) arising directly or indirectly from (i) any actions or failure to act by the Exhibiting Firm related to its
participation in the Exposition, including but not limited to setting-up, exhibiting at the Exposition, and
disassembling its exhibit; (ii) any violations by the Exhibiting Firm of any terms of these Rules and Regulations,
or (ii) any action or actions required to be taken by ICON EXPO Management to enforce the terms of these
Rules and Regulations as against the Exhibiting Firm.

No Subletting
No Exhibiting Firm shall assign sublet, or apportion the whole or part of its allotted exhibit space.


Installation Schedule and Freight Move-in Hours
March 14, 2011                 8:00 am - 5:00 pm
March 15, 2011                 8:00 am - 5:00 pm
March 16, 2011                 8:00 am - 5:00 pm
March 17, 2011                 8:00 am - 5:00 pm
March 18, 2011                 8:00 am - 5:00 pm
March 19, 2011                 8:00 am - 5:00 pm
March 20, 2011                 8:00 am - 5:00 pm
March 21, 2011                 8:00 am - 5:00 pm


Show Hours
The Exposition will be open as shown below. All booths must be staffed with technical specialist qualified to
discuss the Exhibiting Firm’s products or services no fewer than 15 minutes before the day’s opening and
remain in their booths throughout the official hours of the Exposition.

Tuesday, March 22, 2011               9:00 am – 5:00 pm             Exhibits Open
Wednesday, March 23, 2011             9:00 am – 5:00 pm             Exhibits Open
Thursday, March 24, 2011              9:00 am – 5:00 pm             Exhibits Open
Friday, March 25, 2011                9:00 am – 5:00 pm             Exhibits Open
Saturday, March 26, 2011              9:00 am – 3:00 pm             Exhibits Open
                                                                                                        Page 15 of 24
Target Installation Dates
Exhibitors will receive their targeted installation dates from the Official General Contractor. Every attempt will
be made to ensure that their materials will be delivered to their stand on the day they are scheduled to arrive.
Any exhibitor wishing to change their scheduled installation date must submit their request in writing to the
Exhibition’s Official General Contractor’s Freight Department. Additional information will be available in Spring
2010.


Clean Floor Policy
A clean floor policy will be implemented. Specific days and times will be assigned to the various exhibit areas
when all crates must be labeled and ready for pick up. Crates not labeled and ready pick-up will be removed
regardless of status. Labor and equipment charges will apply if this policy is not met.

All cardboard, fiber cases and access storage items must be labeled and ready for pick-up by 12:00 p.m. on
Monday, March 21 in all halls and lots. All aisles must be 100% clean of product, ladders, gang boxes or any
other items that may impede the final aisle clean up and installation of aisle carpet by 5:00 pm on Monday,
March 21.


Move-Out Hours
Saturday, March 26, 2011              3:00 pm                        Exhibit Teardown (overtime rates apply)
Sunday, March 27, 2011                8:00 am – 5:00 pm              Exhibit Teardown (double time rates apply)
Monday, March 28, 2011                8:00 am – 5:00 pm              Exhibit Teardown (straight time)

All exhibitors may dismantle displays starting at 3:00 pm on Saturday, March 26, 2011. The return of empty
crates will begin immediately after the aisle carpet is removed from the Halls. A detailed timeline for move-out
will be provided prior to show closing. In agreement with the space contract and "Terms and Conditions,”
exhibitors may not dismantle or remove any portion of their exhibit prior to the end of the show. This rule will
be strictly enforced. Those not adhering to this rule will jeopardize their priority position for selection of booth
space at next year’s show.




EXHIBITOR PERSONNEL REGISTRATION
Each exhibiting company will be provided with two (2) complimentary exhibitor badges per 100 square feet.
Additional badges can be purchased for company personnel at a charge of $25/per badge. Please register
your exhibitor booth personnel by visiting the Exhibitor Portal online at www.iconexpo.org . The Exhibitor Portal
requires you to enter your user name and password.

ICON EXPO will mail all registration materials to domestic attendees registered before March 7, 2011 and
international attendees registered before February 28, 2011.

The ICON EXPO Registration Desk onsite during the following times:

Sunday, March 20, 2011                1:00 pm – 5:00 pm
Monday, March 21, 2011                7:30 am – 5:00 pm
Tuesday, March 22, 2011               7:00 am – 5:00 pm
                                                                                                      Page 16 of 24
Wednesday, March 23, 2011           7:00 am – 5:00 pm
Thursday, March 24, 2011            7:00 am – 5:00 pm
Friday, March 25, 2011              7:00 am – 5:00 pm
Saturday, March 26, 2011            7:00 am – 1:00 pm

Questions regarding exhibitor registration can be directed to Experient by emailing
iconexpo.attendee@experient-inc.com or calling (301) 694-5243 or (866) 229-2386.


HEADQUARTERS HOTEL
The Cosmopolitan of Las Vegas Resort & Casino
3708 Las Vegas Boulevard South
Las Vegas, NC 89109
Phone: (702) 698-7000
Website: www.CosmopolitanLasVegas.com
Room Rate: $169 (single/double)

To secure your hotel reservations you must first register for ICON EXPO 2011.




LAS VEGAS CONVENTION CENTER
Facility Information

CEILING HEIGHTS
South Hall
   1         25 feet
   2         30 feet
   3         25 feet
   4         25 feet

COLUMNS
South 3-4 Square Columns
   Square Columns                                    10'x13'                             16
   Square Columns                                    5'x5'                               27
   K-Braces                                          10'Wx8'Hx42”D                       5
   Rectangle Columns                                 10'x20'                             4

Floor & Load Limits
All indoor floors are concrete with an unlimited floor load, except the following:
     • C-3 Concourse level is 175 pounds per square foot.
     • South Hall 3-4 (second level) is 300 pounds per square foot.
     • All equipment over 850,000 pounds must receive approval from the Las Vegas Convention Center.



                                                                                          Page 17 of 24
Utilities (Electrical)
110/120 Volt, 20 Amp, 1 Phase
208 Volt up to 400 Amps, 3 Phase
480 Volt, 200 & 400 Amps, 3 Phase

Utilities (Other)
Air Conditioning, Water, Steam, Natural Gas, Telephone Service, Overhead Lighting

Freight Doors
South Hall 1-2
Door 26        20'8”W x 20'H
Door 27        20'8”W x 20'H
Door 28        20'8”W x 20'H
Door 29        20'8”W x 20'H
Door 30        20'8”W x 20'H
Door 31        20'8”W x 20'H
Door 32        20'8”W x 20'H
Door 33        20'8”W x 20'H
Door 34        20'8”W x 20'H
Door 35        20'8”W x 20'H
Door 36        20'8”W x 20'H
Door 37        4'8”W x 12'H
Door 38        4'8”W x 12'H
Door 39        20'8”W x 20'H
Door 40        20'8”W x 20'H


LAS VEGAS CONVENTION CENTER
Please see Las Vegas Convention Center Users Manual


FIRE REGULATIONS
Welcome to Las Vegas! It is our pleasure to have you as a visitor and we ask that you please comply with
State and Local Fire Codes.

NOTICE: SMOKING IS PROHIBITED IN EXHIBIT AREAS DURING MOVE-IN AND MOVE-OUT.

   1. All materials used in exhibit construction, decoration, or as a temporary cover MUST BE CERTIFIED
      AS FLAME RETARDANT or a sample must be available for testing.
   2. ALL EXITS AND EXIT AISLES must be kept clear and unobstructed. Designated "no freight" aisles
      must be maintained clear of crates and exhibit materials during move-in and move-out.
   3. ALL FIRE HOSE RACKS, FIRE EXTINGUISHERS AND EMERGENCY EXITS must be visible and
      accessible.

                                                                                             Page 18 of 24
   4. NO STORAGE OF ANY KIND IS ALLOWED BEHIND BOOTHS OR NEAR ELECTRICAL. Materials
       for handouts must be limited to one-day supply and stored neatly within the booth. IF NOT
       REMOVED BY SHOW OPENING, SHOW DECORATOR WILL REMOVE AND STORE AT
       EXHIBITORS EXPENSE.
   5. HARD WALLS MUST BE A MINIMUM OF NINE INCHES FROM BOOTH LINE FOR ACCESS TO
       ELECTRICAL.
   6. ALL ELECTRICAL EXTENSION CORDS shall be 3-wire (grounded), #14 or larger AWG, copper
       wire. Connectors must not be supported by cords.
   7. CUBE TAP ADAPTERS ARE PROHIBITED. Multi-plug connectors must be UL approved with built-
       in overload protection.
   8. ELECTRICAL WORK UNDER CARPETS must be done, or supervised by the decorator's electrical
       contractor. Round cords are not authorized under carpet.
   9. VEHICLES ON DISPLAY must have filler caps sealed and batteries must be disconnected.
       VEHICLES FOR UNLOADING must not be left with engines idling.
   10. THE USE OF HALOGEN LIGHT FIXTURES IS RESTRICTED - More Info
   11. COMPRESSED GAS CYLINDERS, INCLUDING LPG, is prohibited unless approved by the Office of
       Fire Protection and Safety. No cylinders will remain in the facility overnight.
   12. FLAMMABLE OR COMBUSTIBLE LIQUIDS ARE PROHIBITED inside of buildings except as
       approved by the Office of Fire Protection and Safety. Paint Spraying must be done outside the
       building.
   13. Areas enclosed by solid walls and ceiling must be provided with APPROVED SMOKE
       DETECTORS.
   14. For questions or further information, please contact the Safety and Security Department, Office of
       Fire Protection and Safety at (702) 892-7400.


Requirements for Covered and/or Double Deck Exhibits
The Las Vegas Convention and Visitors Authority has adopted the following regulations for ALL Covered
and/or Double Deck exhibits.

   1. Upper Decks or Covered areas are required to be limited to dimensions, which do not exceed 1000-
       sq. ft. in contiguous area.
   2. Definition:
   3. Upper decks - any occupied second story or greater area, which is accessible by an approved
       means of egress.
   4. Covered area - any area that covers the exhibit space and prevents the building fire sprinkler system
       from discharging water unobstructed to the floor. This will include single story exhibits with ceilings,
       upper deck exhibits, roofs, overhead lighting installations, and any material hanging or installed
       overhead that is not recognized as acceptable for use under fire sprinkler systems by fire code.
   5. Contiguous - any area or combination of areas which are not separated by a clear ten foot fire break.
       This measurement is made horizontally.
   6. Fire break - a clear non-combustible space at least 10 feet in width surrounding the exhibit or exhibit
       space on all sides.
   7. Means of egress - an approved stairway or ramp constructed to the specifications of the code used
       for access and exiting.
   8. If additional Upper Deck or Covered contiguous area is required in access of 1000 sq. ft., a fire
       sprinkler system shall be installed under the entire area and every level of a multi-level exhibit.
   9. Fire sprinkler systems must be installed by a Nevada State licensed fire sprinkler contractor.
   10. If additional Upper Deck or Covered area is required in access of 1000 sq. ft. without the use of a
       fire sprinkler system, contiguous areas limited to 1000 sq. ft. may be separated by a minimum 10
       foot fire break on all sides.

                                                                                                 Page 19 of 24
   11. The fire break shall be void of any combustible displays, furniture or other material, which could abet
       transfer of fire from one area to the other.
   12. Exception: The fire break may be spanned by a single bridge, catwalk or structure that shall not
       exceed 48 inches in width and shall be constructed of fire resistant or non-combustible materials.
   13. Upper Deck or Covered areas shall not have any additional deck, ceiling, or covering installed above
       for any purpose unless a fire sprinkler system is installed in each level of the exhibit.
   14. Upper Deck areas that are greater than 300 sq. ft. or which will occupy more than 9 persons shall
       have at least two remote means of egress. Remote is defined such that the means of egress shall
       be placed at a distance from one another not less than one half the length of the maximum overall
       diagonal dimension of the area to be served.
   15. Means of egress shall be of an approved type and constructed to the requirement of the code.
   16. Spiral stairs are not allowed. Spiral stairways are not an approved means of egress for areas
       occupied by the public, visitors or the clientele.
   17. Exhibits with Upper decks, Covered or Roofed areas exceeding 300 sq. ft. in size will require the
       installation of battery operated smoke detectors. Any covered area that is also enclosed will require
       the installation of battery-operated smoke detectors regardless of the size of the area. All smoke
       detectors will emit an audible alarm that can be heard outside of the area and must be installed in
       accordance with NFPA 72.
   18. Operation of smoke detectors must be verified after installation.
   19. Any single level exhibit exceeding 300 sq. ft, of contiguous covered area and/or 1,000 sq. ft. of total
       booth space, and all multiple-level exhibits must have a booth plan submitted to the LVCVA Safety
       Office for approval, prior to the exhibit coming onto the LVCVA Convention property.


Propane Regulations

The following regulation applies to the use of LPG (propane) inside and outside the Las Vegas
Convention and Visitors Authority (LVCVA) convention facilities.

   1. Any use of LPG (propane) on LVCVA property must be approved prior to arrival by the Office of Fire
      and Safety.
   2. When approved, LPG(propane) containers having a maximum water capacity of 12lb [nominal 5lb
      LP-Gas capacity] may be permitted to be used temporarily inside the convention facility for public
      exhibitions or demonstrations. If more than one such container is located in an area, the containers
      shall be separated by at least 20 feet.
   3. When approved, LPG (propane) containers complying with UL 147A Standard for Non-refillable
      (disposable) Type Fuel Gas Cylinder Assemblies, and having a maximum water capacity of 2.7 lb
      and filled with no more than 16.8 ounces of LP-Gas may be permitted for use inside the convention
      facility as part of approved self-contained torch assemblies or similar appliances.
   4. Any exception to the first two requirements must be submitted for review and approval by the
      LVCVA Safety Office and the Convention Service Manager.
   5. All LPG (propane) containers must be separated and inaccessible to the public. Cooking and Food
      warming devices (see Food Preparation within exhibits in the Building Users Manual) in exhibit
      booths shall be isolated from the public by not less than 48 inches (1220 mm) or by a barrier
      between devices and public.
   6. The after-hours, overnight storage of any LPG (propane) container inside the convention facility is
      strictly prohibited. Containers must be removed at the Shows end each day and can be delivered
      back to the Show floor upon the arrival of the exhibit staff in the morning.
   7. Storage of LPG (propane) containers must be either off-site or on-site in an approved metal storage
      vault and approved location.


                                                                                                Page 20 of 24
    8. No dispensing from or refilling of LPG (propane) containers will be permitted inside of the convention
       facility.
    9. Use of LPG (propane) outdoors must be approved by the Office of Fire and Safety prior to arrival on
       LVCVA property. No outside LPG (propane) will be permitted in any areas where building exits
       discharge or Fire Department access is required.




HALOGEN LIGHT POLICY
The Las Vegas Convention and Visitors Authority and the Exhibit Designers and Producers Association
issue this statement jointly regarding the use of halogen lighting at the LVCVA facilities.

WHY IS LVCVA RESTRICTING THE USE OF HALOGEN LIGHTING?
LVCVA has experienced several fire safety incidents arising from the use of stem and track mounted
halogen light fixtures attached to exhibit stands where fixtures utilized linear halogen bulbs, typically, these
hazards arose from misuse and poor maintenance practices rather than from any deficiency in the design of
the fixture or the halogen bulb it contains.


WHAT HALOGEN LIGHTING IS COVERED BY THIS POLICY?
This policy covers only certain restrictions on stem and track mounted halogen lighting installed by display
contractors and exhibitors for the temporary lighting of exhibit stands. Stem-mounted fixtures employ an arm
that extends outward from the mounting mechanism, which is typically terminated in a light head that pivots,
swivels, or is otherwise movable. The use of stem and track mounted halogen or other fixtures employing
either a linear halogen bulbs (figure 1) or a non-shielded halogen bulbs (figure 2) is not allowed.


FIGURE 1 – LINEAR BULBS




FIGURE 2 – NON-SHIELDED BULBS




Line Voltage    Low Voltage Bi-Pin      MR 11/16 Uncovered
                                                                                                  Page 21 of 24
WHAT HALOGEN LIGHTING IS NOT COVERED BY THIS POLICY?
Halogen bulbs or lighting fixtures (including track lighting) containing halogen bulbs that are being displayed
or demonstrated as part of an exhibiting company’s product line or business in its exhibit stand, and any
theater, stage, or studio lighting equipment utilizing halogen bulbs, are not covered by this policy.


HOW DO THE RESTRICTIONS AFFECT STEM AND TRACK MOUNTED HALOGEN LIGHT FIXTURES?
Unless otherwise stated in this policy, stem or track mounted halogen light fixtures installed in LVCVA
facilities must:
1. Utilize one of the halogen self-shielded bulbs (figure 3). These bulbs have an additional glass shield that
     is integrated with the bulb design and require no other shield as part of the light fixture.
2. Utilize a bulb not exceeding the listed wattage permitted for use by the fixture manufacturer, but in no
     case exceeding 75 watts.



FIGURE 3 – APPROVED HALOGEN BULBS – 75 WATT MAXIMUM




MR 11/16 Uncovered              MR 16 Covered             PAR 14, 16, 20, 30, and 38
Low Voltage                     Low Voltage



INTERNATIONAL VISITORS
Exhibiting in a show is a very detailed process and is compounded when planning a show in another
country. Following are some helpful hints to assist with show planning.

United States Terms Versus International Terms
United States Term                 International Term
Drayage or Material Handling       Freight or Handling
Bill of Lading                     Delivery Order
Marshalling Yard                   Truck Staging Area
Booth                              Stand
Skid                               Pallet
CWT                                100 pounds/45 KG
Rigging                            Assembly or Disassembly
Trailer                            Box Vehicle




                                                                                                  Page 22 of 24
General Contractor Versus Multiple Contractors (EACs)
In the United States one company/vendor known as the general contractor is the exclusive provider of the
following services at the convention center:

   1. All Hanging Signs – Exhibitors or their appointed contractors are not allowed to hang/rig their own
      hanging signs.
   2. Freight Handling – Exhibitors can operate self-propelled equipment into the exhibit hall. All
      equipment requiring a fork lift, crane or other equipment to assemble must be done through the
      general contractor (GES).
   3. Freight Storage/Transfer – Exhibitors cannot store empty crates or pallets in their exhibit booth.
   4. Electrical and/or Plumbing Installation/Dismantling – These services need to be provided by the
      facility personnel.

The general contractor for ICON EXPO and CONEXPO-CON/AGG 2011 is GES.

Exhibitor Appointed Contractors (EACs)
An Exhibitor Appointed Contractor (EAC) is any company other than the designated official contractors that
the exhibitor appoints to provide services such as display installation and dismantling, models, florists,
photographers, audio visual firms, etc. and need access to your exhibit any time during installation,
Exhibition dates or dismantling.

Show management must be alerted of all EACs. Please fill out the EAC form for the tradeshow.

Shipping
   •   Plan to ship early – with increasing security procedures causing delays to and from the United
       States, it is imperative that you meet the published deadlines.
   •   Exhibit Booth Materials – Consider renting an exhibit package from GES to reduce the amount of
       materials you ship. The rental cost could be substantially lower than shipping.
   •   How to ship – select ocean freight, if your schedule allows for up to six weeks transit. Choose air
       freight for a much shorter transit time. Small ocean freight shipments (under one cubic meter) incur
       several minimum charges, so air freight is sometimes less expensive than sea freight.
   •   Use a professional exhibition freight forwarder – forwarders without detailed exhibition experience
       and without a network of exhibitions specialists can make Customs and transportation mistakes.
       Avoid arriving to an empty booth. Airways Freight is the Official International Freight Forwarder and
       Customs Broker for the show. International shipping information can be found in the Shipping &
       Customs section of the Exhibitor Services Manual.
   •   Labeling and Packing – U.S. Customs requires that all goods be permanently marked with their
       country of origin. Clearly label every piece with your company name, the name of the show and your
       booth number. Large labels work best. Be sure that your packing materials are adequate for both the
       means of transport and the sensitivity of your goods. Documentation – prepare a commercial invoice
       in English with complete descriptions and model/serial numbers. Include a packing list with the
       dimensions, gross and net weights of each package shipped.
   •   Insurance – take out adequate insurance to cover your exhibit to and from the show. Refer to the
       General Liability Insurance Coverage located in the pre-show information section of the Exhibitor
       Manual.


                                                                                              Page 23 of 24
Ordering Electrical
  •   Voltage in the United States is typically 120/208-volt, 3-phase @ 60 Hz.
  •   European voltage is typically 220/400-volt, 3-phase @ 50 Hz.
  •   U.S. power use capacity is typically measured in wattage or amperage.
  •   European power use capacity is typically measured in KW (kilowatts).
  •   Las Vegas Convention Center Electric (electrical vendor for CONEXPO-CON/AGG 2011) may have
      power transformers to convert U.S. voltages to European voltages with capacities of up to 225
      amps.
  •   308-volt is not standard and requires a transformer to be placed in your booth (call for quote).
  •   Conversion of 50 Hz to 60 Hz is rarely required (solid state converters are available, but very
      expensive to rent).
  •   Equipment with D.C. (Direct Current) solid-state motors and controls do not require Hertz
      conversion.
  •   Equipment with A.C. (Alternation Current) motors may require Hertz conversion due to an output
      shaft speed increase of 20%.
  •   A good reference for international electrical information is http://kropla.com/electric.htm.




                                                                                          Page 24 of 24

				
DOCUMENT INFO
Description: General Contractor Material List document sample