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					                           Mutual Societies

Related information
Use the FSA Mutuals Register to check the 'Registration Act' for your society.

FSA Mutuals Register

These pages provide information on the FSA's registration functions for
mutual societies. Mutual societies include industrial and provident societies
such as co-operative societies or societies for the benefit of the community,
credit unions, friendly societies, working men's clubs and building societies.

From 1 December 2001 the FSA took over the functions of the Central Office
of the former Registry of Friendly Societies and those of the Assistant
Registrar for Scotland.

These functions include:

               registering new industrial and provident societies; registering
                and recording documents on behalf of industrial and
                provident societies;
               registering and recording documents on behalf of friendly
                societies and certain other types of mutual societies
                registered under the Friendly Societies Act 1974;
               registering and recording documents on behalf of building
                societies;
               Registering and recording documents on behalf of credit
                unions.




Contact

If you have any questions relating to registration matters for mutual
societies, please contact the Mutuals Societies Registration Team:

Email: mutual.societies@fsa.gov.uk

Phone: 0845 606 9966 (option 3)

Write: Mutual Societies Registration
Financial Services Authority
25 The North Colonnade
Canary Wharf
London, E14 5HS
Industrial & Provident Societies


Related information
Co-operatives UK

Leaflet for banks [PDF]

Related external link

Sponsoring bodies

Co-operatives UK

If any other sponsoring body would like to have a link on this page, please
email us.

An industrial and provident society is an organisation conducting an
industry, business or trade, either as a co-operative or for the benefit of the
community, and is registered under the Industrial and Provident Societies
Act 1965.

The FSA is the registering authority for societies which register under the
Industrial and Provident Societies Act 1965 (I&P Act 1965). This registration
function is separate from our role as regulator of the financial services
industry in the UK, as provided by the Financial Services and Markets Act
2000 (FSMA) and the statutory instruments made under FSMA.

Most I&P Act 1965 societies are not regulated by the FSA under FSMA.
Members of these societies will not have access to the Financial Ombudsman
Service (FOS) or the Financial Services Compensation Scheme (FSCS).
However, members of societies which are both registered under the I & P
Act 1965 and regulated by the FSA - because they are authorised to conduct
financial services business under FSMA - will have access to FOS and the
FSCS.

A Society is responsible for considering whether any of its activities are
regulated activities under section 19 of the Financial Services and Markets
Act 2000. If any of its activities are regulated activities, the Society must
either rely on exemptions1 or apply for authorisation from the FSA for the
conduct of such activities. The registration of a rule relating to a regulated
activity does not provide the necessary authorisation – there is a separate
application process for authorisation.

Co-operative societies are run for the mutual benefit of their members, with
any surplus usually being ploughed back into the organisation to provide
better services and facilities.

Societies run for the benefit of the community provide services for people
other than their members. There need to be special reasons why the society
should not be registered as a company.
1
  as, for example, set out in:
• the 'Financial Services and Markets Act 2000 (Regulated Activities) Order
2001'; and
• the 'Financial Services and Markets Act 2000 (Carrying on Regulated
Activities By Way of Business) Order 2001'.
This is not an exhaustive list.


Is your society an Industrial and Provident Society?
If your society's register number ends in an 'R' or 'RS' then the society will
be an industrial and provident society. Your society's own rulebook should
also clarify the matter. You can also use the FSA Mutuals Register to check
the 'Registration Act' for your society.


  Registration forms                  Notes

  Registering a new industrial and Notes [PDF]
  provident society [DOC]
                                   Notes: Application fees payable to
  Appendix 1 [DOC]                 register a new society [PDF]



  Amendment of rules (complete        Notes [PDF]
  or partial) [DOC]



  Amendment of rules - Appendix
  1 [DOC]



  Change of name [DOC]                Notes [PDF]



  Instrument of dissolution [DOC]     Notes [PDF]



  Certificate under section 59 of     -
  the Industrial and Provident
  Societies Act 1965 [DOC]



  Request to cancel [DOC]             Notes [PDF]



  Transfer of engagements [DOC]       Notes [PDF]



  Converting to become a              Notes [ PDF ]
  company registered under the
  Companies Acts [PDF]



  Converting from a company to       Notes [PDF]
  an Industrial and Provident
                                     Notes: Application fees payable to
  Society [PDF]
                                     register a new society [PDF]
  Appendix 1 [DOC]

  Appendix 3 [DOC]



  Change of registered office        Notes [PDF]
  [DOC]



  Notification of charges [DOC]      Notes [PDF]


Annual returns & fees


Periodic fees
Registered societies should note that there are no separate fees for
individual registration events such as rule amendments, recording of charges
or for filing annual returns for unauthorised societies.

Once registered, societies now only pay one fee each year - a periodic fee
(see Periodic Fees (Unauthorised Mutual Societies Registration) (2008/2009)
Instrument 2008/29.

Invoices in respect of periodic fees for mutual societies are sent out in
September each year. Any society that has not received its invoice by
October, or has a query relating to periodic fees, should contact the FSA in
one of the ways set out on the Fees Contacts pages.


Annual returns for Mutual Societies
All mutual societies must send an annual return and/or accounts to us within
the timescale prescribed for the particular type of society.


Annual return for clubs registered under the Friendly Societies Act
1974

               Download a copy of the annual return form.
               Download the Information note about completing an annual
                return for a club registered under the Friendly Societies Act
                1974.
                Download the disclosure requirements for the accounts of
                 working men’s clubs. (AR41D).


                  Annual return for societies registered under the
                  Industrial and Provident Societies Act 1965

                Download a copy of the annual return form.
                Download the Information note about completing an annual
                 return for a society registered under the Industrial and
                 Provident Societies Act 1965.


                  Annual return for credit unions

                For information see the Credit unions pages.
For more information see Annual returns for mutual societies.


Supplementary returns
If you do not produce accounts to the minimum standard we require you will
have to complete a supplementary return instead of Part 2 of your annual
return.

You can find the relevant forms on the Supplementary returns for mutual
societies page.



Annual returns



All mutual societies must send an annual return and/or accounts to us within
the timescale prescribed for the particular type of society.

A society's financial year-end determines when it must submit its annual
return and accounts to us: that is, no later than seven months from the
Society's year end, unless a shorter period is specified in the Society's Rule
Book.

Whilst a society may engage an accountant or financial adviser to help
prepare its accounts and annual returns, its committee of management and
relevant officers are responsible for ensuring that those engaged are
competent. They are also responsible for ensuring that the documents are
submitted by the due date. Committee members or relevant officers should
check regularly whether the accountant or financial adviser preparing the
accounts and annual returns is likely to meet the society's deadlines. This is
so they may take steps to prevent a breach of the statutory obligations.

Please note that, where a society fails to meet its statutory obligations to
submit an annual return by the due date, the society, members of its
committee of management and other responsible officers may be liable for
prosecution.
So each society should ensure it submits an annual return by the due date
for each year that it remains registered: this benefits its members, itself and
those who may wish to inspect the society's public file held here at the FSA.


                 Annual return for clubs registered under the Friendly
                 Societies Act 1974

               Download a copy of the annual return form.
               Download the Information note about completing an annual
                return for clubs registered under the Friendly Societies Act
                1974.


                 Annual return for societies registered under the
                 Industrial and Provident Societies Act 1965

               Download a copy of the annual return form.
               Download the Information note about completing an annual
                return for clubs registered under the Industrial and Provident
                Societies Act 1965.


Submitting an annual return
The annual return, together with the printed accounts (or supplementary
return) and the auditor’s report (if required by law) must be submitted to:

The Financial Services Authority
Mutual Societies Returns Team
25 The North Colonnade
Canary Wharf
London, E14 5HS

Please note that submissions must be by post - not by email.


Supplementary returns
If you do not produce accounts to the minimum standard we require you will
have to complete a supplementary return instead of Part 2 of your annual
return.

You can find the relevant forms on the Supplementary returns for mutual
societies page.


Contact
All relevant information about completing and submitting an annual return
for a mutual society is set out in the information notes provided above.
However, if you need to contact us about an annual return or accounting
matter, then please email the Mutuals annual returns team or phone 0845
606 9966 (call rates may vary) (option 2).
Supplementary returns



If you do not produce accounts to the minimum standard we require you will
have to complete a supplementary return instead of Part 2 of your annual
return.

If you need to complete a supplementary return, you should select the one
that applies to your particular activities.

The table below sets out the reference number and name of each
supplementary return. Please check this table to identify which specific
supplementary return applies to your particular society.


  Reference
                Name of return on the Public Record
  number

  Form A.R. 5   Registered under the Friendly Societies Act 1974. Annual return
  [PDF]         for a specially authorised society, a benevolent society, a cattle
                insurance society or a society registered for medical assistance,
                assistance in case of shipwreck, etc.


  Form A.R.     Registered under the Friendly Societies Act 1974. Annual return
  5A [PDF]      for an investment association registered as a specially-
                authorised society.


  Form A. R.    Registered under the Friendly Societies Act 1974. Annual return
  8 [PDF]       for a specially-authorised loan society.


  Form A. R.    Registered under the Industrial and Provident Societies Act
  14 [PDF]      1965. Supplementary return for a retail distributive, wholesale or
                productive society.


  Form A. R.    Registered under the Industrial and Provident Societies Act
  15 [PDF]      1965. Supplementary return for miscellaneous businesses.


  Form A. R.    Registered under the Industrial and Provident Societies Act
  17 [PDF]      1965. Supplementary return for an agricultural society.


  Form A. R.    Registered under the Industrial and Provident Societies Act
  17A [PDF]     1965. Supplementary return for a smallholding or allotment
                society.


  Form A. R.    Registered under the Industrial and Provident Societies Act
  17B [PDF]     1965. Supplementary return for an agricultural pest control
                society.
  Form A. R.   Registered under the Industrial and Provident Societies Act
  19A [PDF]    1965. Supplementary return for a co-ownership society.


  Form A. R.   Registered under the Industrial and Provident Societies Act
  19B [PDF]    1965. Supplementary return for a housing society or
               association.


  Form         Registered under the Friendly Societies Act 1974.
  R/FS/AR42    Supplementary return for a working men's club.
  [PDF]


  Form         Registered under the Industrial and Provident Societies Act
  R/IP/AR42    1965. Supplementary return for a club.
  [PDF]


You should submit your completed annual returns and, where applicable,
supplementary returns in the usual way for all societies registered in
England, Scotland and Wales. You should send it by post to:

The Financial Services Authority
Mutual Societies Returns Team
25 The North Colonnade
Canary Wharf
London E14 5HS

If you need to contact us about your returns, or if you are unsure which
return applies to you, please email the Mutuals annual returns team. Or you
can phone our Firm Contact Centre on 0845 606 9966 (call rates may vary)
and select option 2. Please quote your registration number as shown on
page 1 of annual return forms R/IP/AR30 or R/FS/AR41 – you can find this
written in the box that shows your name and address.

				
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