REQUEST FOR PROPOSALS (RFP)
GENERAL CONTRACTOR /
CONSTRUCTION MANAGER ( GC/CM)
BUILDING ENVELOPE UPGRADES
AND OTHER RELATED WORK
LOCATED AT VARIOUS SITES
PROPOSAL ISSUANCE & DUE DATE:
ISSUANCE: FEBRUARY 9, 2009
DUE: MARCH 5, 2009 AT 3:00 PM LOCAL
KING COUNTY HOUSING AUTHORITY
CAPITAL CONSTRUCTION DEPARTMENT
625 ANDOVER PARK WEST, SUITE 107
TUKWILA, WA 98188
February 9, 2009
REQUEST FOR PROPOSALS (RFP)
BUILDING ENVELOPE UPGRADES
AND OTHER RELATED WORK
PROPOSALS DUE: MARCH 5, 2009 AT 3:00 P.M.
The King County Housing Authority invites qualified firms to submit proposals for the
Building Envelope and Other Related Work Project. The approximate construction
budget for this project has been estimated between $3 million and $4 million.
King County Housing Authority (“KCHA”) is a municipal corporation that was created in
1939 in order to provide housing assistance to low-income people. KCHA is not a part
of King County government and independently operates in King County and administers
over 16,000 low and moderate-income apartment units under a variety of Federal,
State, and Local assisted housing programs that support a wide mix of single, family,
disabled and special needs households in King County, Skagit County, and Thurston
County. Primarily financed by the U.S. Department of Housing and Urban Development
(HUD), the King County Housing Authority manages, maintains, and modernizes these
Many of the King County Housing Authority buildings were constructed between 1970
and 1984. All have undergone envelope upgrades that have included the replacement
or addition of vinyl siding, new windows, and new roofing. These envelope materials
have reached the end of their service life.
This project is to replace, where required, siding, windows, roofing, and other work
identified during the design development phase of the project.
The project will require the services of a General Contractor Construction Manager
(GCCM) under the direction of the King County Housing Authority. The project is
planned to commence construction around the summer of 2009 at the earliest.
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The construction portion of the envelope renovations is expected to take approximately
one year. Architectural firms have been retained to provide drawings and specifications
that will allow the selected GCCM to obtain subcontractor bids. The selected GCCM
shall be responsible, during the preconstruction period, for coordinating with the design
firms to ensure that design drawings are of sufficient detail to complete the work. The
selected GCCM shall advise the KCHA staff of construction issues that allow for the
work to be completed with a minimum of delays and changes.
RELOCATION OF RESIDENTS:
KCHA will NOT relocate residents from the property. All work shall be accomplished
with minimum disruption to the day to day operations.
A. PHASE I - Grading: Qualified firms will be Graded on the following Criteria (see
1. Ability and Qualifications of Professional Personnel and Firm:
Provide a company-wide organization chart and list of key personnel. Also
provide a project organization chart showing proposed staffing for this project,
both field and office. Describe the GC/CM experience of personnel assigned to
this project. Include resumes of all individuals who would be directly assigned to
the project, including the project manager, superintendent, and at least one
project engineer, along with the individuals assigned to handle estimating and
scheduling. Provide a brief description of your firm's history, size, location of
home and regional offices, and your firm's capabilities. Include annual volume,
financial position, and bonding capacity. Include the Contractor’s safety
performance rating and record with Washington State Department of Labor and
Industries in reference to safety compliance and provide the firm’s current
Experience Modification Rate. Include a statement from your bonding agent
stating the commitment to bond this project. List the bonding agent firm name,
agent’s name, address, telephone and fax numbers of your bonding agency.
2. Past Performance as the GCCM, and Experience with Negotiated Projects,
and Complex Projects on a similar scale and magnitude of the project
Provide a list of projects indicating past performance as the GCCM, and
experience with negotiated projects, and projects on a similar scale and
magnitude of this project. Provide a description of the project and the
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The following additional information shall be provided:
a. List of projects requiring continuous occupancy during major renovation.
b. Description of the project.
c. Scope of your firm's work on the project.
e. Owner, contact person, telephone number.
f. Final construction cost.
g. Total dollar amount of Change Orders.
3. Ability to Meet Time and Budget Requirements:
Discuss your firm's experience and ability to meet the project timelines and
budget requirements on projects of similar scope. Summarize recent, current,
and projected workloads. Provide a sample conceptual schedule of major
activities and associated time lines for a project of similar scope of work.
4. Self Performance:
Identify the scope of work the firm would typically propose to self perform and its
ability to perform it on projects with similar scope of work.
5. Value Engineering and Constructability Experience; Project Scheduling;
Cost Control; Construction Management Experience, and Concept of
Describe your firm’s experience in each of these areas. Describe the key project
individuals’ experience in each of these areas. Provide examples of Value
Engineering on prior projects of similar scope. Describe how the firm will
integrate value engineering, constructability review, project schedule, quality
assurance and cost control into the project. Describe your approach in working
with the Owner, the A&E consultant and project stakeholders. Explain how you
will assure that a successful team atmosphere will be nurtured.
PROJECT MANUAL DISTRIBUTION:
Address: King County Housing Authority – Capital Construction Office
625 Andover Park West, Suite 107, Tukwila, WA 98188
Distribution: * Hard Copy Only
* Documents can be distributed via a delivery service, only if
account number is provided for the delivery service firm.
Otherwise, No Documents will be mailed by KCHA.
Cost: No Fee
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SITE VISIT CONFERENCE:
Time: 2:30 PM Local
Date: Wednesday, February 18, 2009
Site Address: Cascade Community Building: 20500 106th Ave., SE, Kent,
In Addition: The Site Visit is not mandatory, but Proposers are highly
encouraged to attend.
PROPOSALS ARE DUE:
Time: 3:00 PM Local
Due Date: Thursday, March 5, 2009
Address: King County Housing Authority – Capital Construction
625 Andover Park West, Suite 107, Tukwila, WA 98188
Submittal Process: * One (1) Original: Clearly labeled “ORIGINAL” on the outside Front
* Two (2) Copies
* Include Attachments (See bottom of “RFP Offering” for Attachments)
Envelope: * Sealed
* Boldly Labeled: “RFP for GCCM Contractor – Building Envelope
Upgrades”. (Mailing / Shipping Package or Wrapping must also be
marked with this information)
* Contractor’s Name and Address
* King County Housing Authority – Capital Construction
* Attn: Steve Jefferis
KCHA Process: The King County Housing Authority reserves the right to reject any and
all proposals. No Fax or E-mail Submission will be considered.
CONTACT PERSON (S):
Name and Title: Steve Jefferis, Project Manager
Office Phone: 206-574-1214
E-mail Address: firstname.lastname@example.org
Deadline for questions: February 27, 2009. Questions via email only. Responses to all plan
B. PHASE 2 - Interviews:
King County Housing Authority will short-list selected candidates. Those firms will move
on to the interview phase of the selection process. Firms selected for Phase 2
Interviews will be notified on or before March 19, 2009.
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The interview process will consist of the firm’s introduction of key staff assigned to the
project, why that particular staff has been proposed and why the firm’s selected project
manager is the best for the project. Also the interview phase shall include a presentation
by the firm of the approach to the project, cost controls, schedule adherence, and a
complete description and example of the proposed estimating process for projects of
similar scope. The firm shall also discuss experience with local jurisdictions and other
regulatory agencies applicable to the proposed work. The interview time frame will be
approximately one hour and will include a question and answer session with the KCHA
C. PHASE 3 - References and Bid:
Provide references with current telephone numbers of all Owners and
Architectural/Engineering firms with which you have worked as a Construction Manager or
GC/CM within the past five years.
Provide the firm’s bid with regard to the proposed fee for profit, overhead and general
conditions including construction management. A separate bid for pre-construction
services will be required in this phase. Sealed bids shall be submitted in a separate
sealed envelope within the date and time specified by the King County Housing
Authority. Bid packages shall be labeled “Bid Price Building Envelope Upgrades”
and shall include the name and address of the Contractor clearly shown on the outside
of the envelope. Qualified bids or incomplete bids will be considered non-responsive.
Bids are not conducted in a public bid opening. Sealed bids will be due one week after
completion of the interview phase of the selection process. Bid pricing will be graded
based on the relationship of all bids submitted and the King County Housing Authority’s
determination of costs for the associated work. The decision of King County Housing
Authority is final.
INSURANCE AND INDEMNIFICATION REQUIREMENTS:
The firm awarded the contract (“Consultant”) shall procure and maintain for the duration
of the contract insurance against claims for injuries to persons or damages to property
which may arise from or in connection with the performance of the work hereunder by
the Consultant, its agents, representatives, or employees. The cost of such insurance
shall be borne by the Consultant.
Minimum Scope of Insurance:
Coverage shall be at least as broad as:
General Liability: $1,000,000 per occurrence for bodily injury, personal injury and
property damage, and an aggregate limit of $2,000,000.
Automobile Liability: $1,000,000 per accident combined single limit.
Employer’s Liability: $1,000,000 per accident for bodily injury, sickness, or disease.
Error and Omissions: $1,000,000.
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Deductibles and Self-Insured Retentions:
Any deductibles or self-insured retentions must be declared to and approved by
the Authority. At the option of the Authority, either: the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the Authority, its officers,
officials, employees and volunteers; or the Consultant shall provide a financial
guarantee satisfactory to the Authority guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
Other Insurance Provisions:
The policy or policies are to contain, or be endorsed to contain, the following provisions:
A. The Authority (KCHA), its officers, officials, employees, agents, partners, and
volunteers are to be covered as additional insureds as respects products and services
of the Consultant.
B. The Consultant’s insurance coverage shall be primary insurance as respects the
Authority (KCHA), its officers, officials, agents, partners, employees, and volunteers.
Any insurance or self-insurance maintained or expired by the Authority (KCHA), its
officers, officials, employees, agents, partners, or volunteers shall be excess of the
Consultant’s insurance and shall not contribute with it.
C. Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be canceled or materially changed, except after thirty (30) days [Ten
days (10) for non-payment of premium] prior written notice by certified mail, return
receipt requested, has been given to the Authority (KCHA).
D. Maintenance of the proper insurance for the duration of the contract is a material
element of the contract. Material changes in the required coverage or cancellation of the
coverage shall constitute a material breach of the contract.
Acceptability of Insurers:
Insurance is to be placed with insurers with a current A.M. Best rating of no less than
B+: VI. Firms must provide written verification of their insurer's rating.
Verification of Coverage:
The Consultant shall furnish the Authority with original certificates and
amendatory endorsements effecting coverage required by this clause. All
endorsements are to be received and approved by the Authority before Consultant’s
products or services are delivered. The Authority reserves the right to require complete,
certified copies or pertinent parts thereof,of all required insurance policies, including
endorsements affecting the coverage required by these specifications at any time.
Any sub Consultant shall include all Consultant as Additional Insured under its
policies. Consultant shall be responsible for sub Consultant complying with such
requirement, and failure to confirm compliance shall constitute breach of contract by the
Consultant. All coverage for sub Consultants shall be subject to all of the requirements
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Indemnification and Hold Harmless:
The Consultant hereby agrees to indemnify and hold harmless the KCHA, its
successors and assigns, directors, employees, agents, partners, and volunteers of the
foregoing (“Indemnitees”), from and against any and all claims, losses, harm, costs,
liabilities, damages and expenses (including, but not limited to, reasonable attorneys’
fees) arising or resulting from such claims in any way arising out of or in connection with
negligent performance of the services, or the acts or omissions of the Consultant the
respective successors and assigns of the Consultant, employees and agents of each of
the foregoing, or anyone acting on the Consultant’s behalf in connection with this
Agreement or its performance; PROVIDED, however, that the Consultant shall not be
required to so indemnify any of such Indemnitees against all liability for damages
caused by or resulting from the sole negligence of Indemnitees; PROVIDED FURTHER
that if such damages are caused by or result from the concurrent negligence of
Indemnitees and of the Consultant or its agents, consultants or employees, then the
Consultant’s indemnity hereunder shall be limited to the extent of the negligence of the
Consultant or its agents, consultants or employees. The foregoing indemnity is
specifically and expressly intended to constitute waiver of the Consultant’s immunity
under Washington’s Industrial Act, RCW Title 51.
The Consultant hereby agrees to require all its sub-Consultants or anyone acting under
its direction or control or on its behalf in connection with or incidental to the performance
of this Contract to execute an indemnity clause identical to the preceding clause,
specifically naming KCHA as indemnitee, and failure to do so shall constitute a material
breach of this Contract by the Consultant.
All information submitted to KCHA will become public records as per RCW 42.56 The
firm submitting information should review the confidentiality of such information and
relational proprietary information. No guarantee is made by KCHA that submitted
information of the firm is confidential or proprietary and any information submitted may
be disclosed upon a public disclosure request.
The King County Housing Authority is an Equal Employment Opportunity Employer and
strongly encourages minority-owned and women-owned businesses, social and
economically disadvantaged businesses, and small businesses to participate as sub-
contractors and suppliers on KCHA contracts.
KCHA reserves the right to: 1) Reject or cancel any or all proposals; 2) award a contract
to one firm or a number of firms; 3) to award a contract or contracts in different phases
based on budget conditions or similar factors; 4) to award the pre-construction portion of
work only based on budget conditions or similar factors; 5) to define and waive any
informalities in the RFP; 6) to make a final judgment whether proposals are responsive
or non-responsive to the RFP after carefully evaluating the proposals and considering
all factors, and 7) to make contracts with only responsible and qualified firms who meet
KCHA’s standards for a specific project. All proposals that are non-responsive and all
proposals received from non-responsible or unqualified firms will be rejected.
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KCHA also reserves the right to obtain clarification of any point in a firm’s proposal or to
obtain additional information necessary to properly evaluate a particular proposal.
Failure of a firm to respond to such requests for additional information or clarification
could result in rejection of the firm’s proposal.
This RFP does not commit KCHA to pay any costs incurred by any firm in the
submission or presentation of a proposal, or in making the necessary studies for the
1) Basic requirements: The Firm shall meet the requirements of Exhibit D, HUD
form #5369-B; and, if applicable, Section 3 business as outlined in Exhibit C.
2) Addenda: In the event there are changes or clarifications to this RFP, KCHA
shall issue an addendum. Addenda will only be sent to those firms who have
registered with KCHA as having received an official copy of the RFP from
KCHA. It is the responsibility of the respondent to check with KCHA prior to
submittal deadline to ensure that all addenda issued by KCHA have been
received or to call the KCHA contact named in this RFP.
3) Rights reserved by KCHA: Selection of a firm does not confer any exclusive
right to represent KCHA in all matters described in the scope of work KCHA
reserves the right to retain other counsel if, in KCHA’s sole discretion, the legal
matter is best handled through another firm. (One example would be litigation
where the cost is being borne by KCHA’s insurance carrier). The scope of work
described above does not include any work or services in connection with the
financing and development of KCHA’s Greenbridge HOPE VI project or other
development projects. KCHA has procured a separate legal team for the
Greenbridge project. KCHA also reserves the right to waive any irregularities or
informalities in the RFP and to reject any and/or all Statements of Qualification.
KCHA will generally not disclose the number of responses received, the names
of the respondents, or the status of negotiations until the Executive Director (or
assignee) has approved the award of the contract.
4) Basic Eligibility: The successful Firm must be licensed to do business in the
State of Washington, must have a state UBI number and be properly authorized
and be licensed (if required by law) to perform the services proposed. In
addition, the successful respondent must not be debarred, suspended or
otherwise ineligible to contract with KCHA, and must not be included on the
General Services Administration’s (GSA) “List of Parties Excluded From Federal
Procurement and Nonprocurement Programs” or HUD’s “Limited Denial of
5) Payment Requirements: Respondents should be aware that KCHA will only
make payments on the contract issued under this RFP after the work being billed
has been completed, and will pay reimbursable expenses to the Firm only upon
receipt of an invoice for the reimbursable expenses. No advance payments will
be made to the awarded Firm, who must have the capacity to meet all expenses
in advance of payments by KCHA.
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A. Outside Cover:
Name of Firm
“Statement of Qualifications for Architectural and Engineering Design Services
for Building Envelope Upgrades and Other Related Work.”
Table of Contents
Letter of interest.
An official authorized to bind the firm to its provisions must sign one (1) original
and provide two (2) additional copies of the submittal.
Team organization, experience, and organizational capacity.
Names of sub-consultants, disciplines, profiles, and prior working relationship.
Approach to project.
Demonstrated ability and track record of past performance, meeting deadlines, and
working within a budget, including having documented five years minimum in your
profession; having the technical and financial resources to perform and complete the
projects successfully in compliance with the attached specifications, terms and
conditions of the contract. The firm’s compliance with public policy, financial, contractual
and tax obligations, and Federal and State rules and regulations in performing contracts
shall be indicated.
Technical requirements. Includes:
a. General professional and technical competence and experience with
community building design;
b. Experience with design and permitting of civil projects at existing sites;
c. Experience with construction administration.
d. A demonstrated ability to perform the work within budget and schedule;
e. Approach to the project (outline or conceptual), including a time line for
f. Ability to provide services to multiple projects simultaneously.
a. Executed form HUD-5369-C “Certifications and Representations of Offerors,
b. Non-Construction Contract” (attached); and
c. Executed “Section 3 Certification” form (attached) with supporting
d. Firm’s Experience Record (List a minimum of 3 references).
e. Qualifications/sub-consultant list.
f. Consultant certification.
g. Copies of licenses (business and professional).
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Proposals are due at KCHA’s Central Office, 625 Andover Park West, Suite 107,
Seattle, WA 98188-3326, no later than 3:00 p.m., local time, March 5, 2009. All
proposals must be received and time and date stamped at KCHA’s Capital Construction
Office by the above due date and time. Statements of Qualifications received after
due date and time will not be accepted. No fax submittals will be accepted.
Questions may be directed to Claude DaCorsi, Director of Capital Construction, at 206-
RFQ Packets are available through the Construction Department of the King County
Housing Authority at 625 Andover Park West, Suite 107, Tukwila, WA 98188-3326 or
obtained upon request by contacting calling (206) 574-1209.
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BUILDING ENVELOPE UPGRADES
AND OTHER ASSOCIATED WORK
(REQUEST FOR PROPOSALS (RFP) – GC/CM)
TABLE OF CONTENTS
A. KCHA General Conditions Informational
B. Section 00801 Supplemental Conditions to General Informational
C. GC/CM Contract Form (Draft) Informational
D. Evaluation Criteria Proposal Matrix (Sample) Informational
E. Fair Housing / Accessibility Notice Informational
F. Section 3 Certification Return with Submission
G. WMBE Survey Return with Submission
H. Bid Schedule Return Following Phase 2 Interview
I. “No Participation” Response Form Return IF NOT Responding
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