Docstoc

forward-procurement-plan

Document Sample
forward-procurement-plan Powered By Docstoc
					                                                                                                       APRIL 2011 PROCUREMENT FORWARD PLAN                                                                                                                     Agenda Item ...

                                                                                          Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                         2011                               2012                                                                                                            STRATEGIC




                                            £ (est)/
                                                                                                                                                                                                          PROJECT STATUS/
        M




                                                                                                                                                                                                                                           CONTEXT (key




                                              act
 S




                                                                                                                                                      PROGRESS TO DATE
       U




                PROJECT
 O

       R




                                                                                                                                                                                                          PLANNED ACTION                   deliverables)/
                                                       Apr        May Jun          Jul   Aug Sep      Oct   Nov Dec   Jan   Feb Mar
N

     FO




                                                                                                                                                                                                                                            Date on FP

CHIEF EXECUTIVE'S inc
Partnerships - Print
 1 HPB Hackney Today
       Newspaper
                                                                                                                                      RP2 - 16.04.08; RP4 - 17.03.09; RP5.1 - 08.06.10; RP5.2 -       CED: March 2013
                                                                                                                                      ...                                                             Further RP5 is scheduled for June
            Contract                                                                                                                  Contract award approved March 2009. Contract                    2011
                                            800K                              5
                                                                                                                                      implementation completed - successful. Initial RP5 June
                                                                                                                                      2010. Further RP5 planned for June 2011
 2   CPC    Team Hackney -                                                                                                            BN - 11.12.07; RP5 - 10.02.09; RP5.1 - 09.12.09; RP5.2 - ...    CED - Various
            Update on                                                                                                                 As agreed by CPC/Cabinet September 2006, update of              Further RP5 scheduled for December
            Procurement and                                                                                                           Interventions commissioned over past 12 months provided in      2010
            Commissioned                                                                                                              form of RP5 December 2009
            Projects


CHILDREN AND YOUNG PEOPLE'S
SERVICES Care Cost/
 1 HPB Home
       Volume Contracts
                                                                                                                                      RP2 - 02.11.10; RP4 - …; RP5 - …                           CED: ….. Not yet known.
                                                                                                                                      Preparatory work done and draft specification completed.   Evaluation in progress, on track for
                                                                                                                                      There is driver to make savings, however contract replaces May HPB
                                            2.4M                     4                                                                spot purchasing arrangements and procurement can
                                                                                                                                      reasonably take a bit longer. RP2 approved November 2010.
                                                                                                                                      Tenders now in


 2   CPC    Pan London                                                                                                                27.10.03; 27.06.05; BN - 19.10.06; RP5.1 - 22.01.08; RP5.2 - CED: Renewable annually                 SC: 24, 29, 31
            Residential Care -                                                                                                        09.09.08; RP5.3 - 08.09.09; RP5.4 - 07.09.10; RP5.5 - …      Annual update (RP2&4) to be             Date on FP: April
            Arrangements for                                                                                                                                                                       submitted each September; next          2004
                                                                                                                                      RP2&4 - ...
            Children: Annual                 7M                                                 2&4                                   Annual reports submitted September 2008, September 2009 update due September 2011.
            Update
                                                                                                                                      and September 2010

 3   CPC    Southwold Primary                                                                                                         RP2 - 09.02.10; RP2A - 15.06.10; RP4 - …;                       CED: ....                            SC:
            School                                                                                                                    Procurement progressing. PQQ evaluation completed               RP4 to March CPC.                    Date on FP:
                                                                                                                                      15.10.10. Delays due to planning objections to location of                                           January 2010
                                             5M
                                                                                                                                      solar roof panels. These have been moved and agreed at
                                                                                                                                      Planning Committee in November 2010. Tender complete.

 4   CPC    Thomas Fairchild                                                                                                          RP2&4 - 13.07.10; RP4A - …; RP4B - …; RP5 - …                   CED: ....                            SC: …
            School -                                                                                                                  Following significant fire to Thomas Fairchild Primary School   Progress made, final financial       Date on FP: May
            Redevelopment and                                                                                                         in summer 2010 report outlines need to rebuild to meet          evaluation of State 1 Proposals      2010
            Enabling Works
                                             7M                               4B
                                                                                                                                      statutory school places within Borough. Work being              underway. Decision will be made by
                                                                                                                                      undertaken by the LEP.                                          end March 2011.
 5   HPB    Technical                                                                                                                 RP2 - 11.07.06; RP4 - 26.02.07 (Lot A); 26.03.07 (Lot B);       CED: 07.03.2011.                     SC: 25, 27
            Consultancy                                                                                                               RP5.1 - 02.09.08; RP5.2 - 01.09.09;                             Procurement underway. PQQ            Date on FP: July
            Framework                                                                                                                                                                                 evaluation to be completed           2006
                                                                                                                                      RP5.3 & 2 - 06.07.10; RP4 - ...; RP5 - ...
                                                                                                                                      Lot A - approved by Cabinet in February 2007; Lot B             March/April
                                             5M                                                             4                         approved under delegated authority by CE, March 2007.
                                                                                                                                      RP5s submitted September 2008 and 2009. RP2 setting out
                                                                                                                                      procurement proposal submitted July 2010 and procurement
                                                                                                                                      progressed.
 6   HPB    Provision of Contact                                                                                                      RP5.4&2 - 06.07.10; RP4 - 08.03.11; RP5.5 - ...               CED: 30.03.11                      SC:
            Services                                                                                                                  Procurement of managed service provider to run evening        Tender completed and evaluated. On Date on FP:
                                                                                                                                      and weekend service for "contact" at Ferncliff Family Centre track for March HPB.                January 2007
                                                                                                                                      and ad hoc additional services to be fast-tracked due to
                                            500K                                                                                      budget urgencies. Implementation, 01.10.07. RP5 submitted
                                                                                                                                      March 2009 and BN in July 2009. New contract to be 1 year
                                                                                                                                      with potential roll on. Service may eventually be brought in-
                                                                                                                                      house.




            C:\Docstoc\Working\pdf\4b8410cb-2b0f-4119-a419-3780d52e6cc9.xls                                                                 1 of 17                                                                                                                     6/23/2011
                                                                                                  APRIL 2011 PROCUREMENT FORWARD PLAN                                                                                                                               Agenda Item ...

                                                                                     Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                    2011                            2012                                                                                                                         STRATEGIC




                                            £ (est)/
                                                                                                                                                                                                          PROJECT STATUS/
        M




                                                                                                                                                                                                                                                CONTEXT (key




                                              act
 S




                                                                                                                                              PROGRESS TO DATE
       U




                PROJECT
 O

       R




                                                                                                                                                                                                          PLANNED ACTION                        deliverables)/
                                                       Apr        May Jun     Jul   Aug Sep   Oct   Nov Dec   Jan   Feb Mar
N

     FO




                                                                                                                                                                                                                                                 Date on FP

 7 HPB      Development of New                                                                                                RP2: 14.10.08; RP4 - 06.01.09; RP5 - 05.01.10; RP5.2 -                 CED: 26.03.11
CHIEF EXECUTIVE'S inc
            Youth Website HYPE                                                                                                08.06.10; RP5.3 - ...                                                  Contract will expire as it is. Currently
Partnerships    140K
                                                                                                                              RP4 approved at HPB in January 2009. Funding agreed by
                                                                                                                              Team Hackney from LAA. RP5s submitted January and June
                                                                                                                                                                                                     considering different ways of
                                                                                                                                                                                                     maintaining/updating the website.
                                                                                                                              2010

 8   CPC    Berger Primary                                                                                                    RP2 - 04.09.07; RP4.1 - 27.05.08; RP4.2 - 21.10.08; BN -               CED: 01.05.2010.                           SC: 25, 27
            School -                                                                                                          ...; RP5 - …                                                           Final costing/project information not      Date on FP: May
            Redevelopment                                                                                                     BREEAM Excellent achieved August 2009. School now open                 yet available. Outcomes to be              2006
                                            8.5M
                                                                                                                              and much liked by staff and children. Final works to be                presented as part of DoCS Annual
                                                                                                                              completed October Half Term 2010.                                      Update
 9   HPB    Hackney Downs                                                                                                     RP2 - 06.09.05; VB - 10.06.08; VB - 19.05.09; RP4 -                    CED - December 2010                        SC: 11, 32, 33
            School - Sports BLF                                                                                               10.11.09; RP5.1 - ...;                                                 Completed                                  Date on FP: March
                                                                                                                                                                                                                                                2005
                                                                                                                              Main works completed but awaiting connection for electricity
                                          845,161
                                                                                                                              (October 2010) and gas (December 2010) which was
                                            act
                                                                                                                              delayed because of status of easements. Builder maintaining
                                                                                                                              security of site at a cost and facilities being used for activities.

 10 CPC     Provision of Short                                                                                                RP2 - 14.07.09; RP4.1 - 12.01.10; RP4.2 - 16.03.10; RP5 -              CED: 31.09.11 + extension subject
            Breaks to Children                                                                                                ...                                                                    to funding
            with Disabilities                                                                                                 Delivery of short breaks transformation programme for                  Funding agreed from Early
            Services 2 - 5                                                                                                    disabled children and young people announced in                        Intervention Grant. Discussions to be
                                                                                                                              Governments Aiming High for Disabled Children Strategy,                held on next steps and any
                                           1.5M+                                                                              making optimum use of new ring-fenced Government funding               reprocurement required for adjusted
                                                                                                                              provided for this purpose in 2010/11. Funding guaranteed for           services.
                                                                                                                              1 year only but expected to continue. Funding figure includes
                                                                                                                              £460K of existing budget. RP2 submitted July 2009; RP4.1
                                                                                                                              and RP4.2 approved January and March 2010 respectively


 11 CPC     Family Intervention                                                                                               RP2/4 - 13.01.09; RP2&5 - 20.10.09; RP4 - 16.03.10; RP5 -              CED: 31.03.11
            Project                                                                                                           ...                                                                    RP5 scheduled for March 2011 to
                                                                                                                              STA agreed January 2009 for 14 months till 2010 funding for            CYPMT. Good service, excellent
                                            375K                                                                                                                                                     outcomes.
                                                                                                                              2010/11 is unclear at this time therefore an extension to STA
                                                                                                                              being requested. Report will seek authority to deal direct with
                                                                                                                              Action For Children [AFC] (formerly NCH).
 12 CPC     Skinners Academy                                                                                                  RP2 -17.07.07; RP4 - 15.12.08 (Cab); BN - 09.02.10; RP5 - CED: 23.09.10.                                          SC: ???
                                                                                                                              …                                                              Outcomes to be included in DoCS                    Date on FP:
                                                                                                                              On budget and due to complete 07.10.10. Works                  annual update.
                                            25M
                                                                                                                              progressing well. Timescale will enable complete fit out and
                                                                                                                              installation of ICT prior to relocation to new building during
                                                                                                                              October Half Term.
 13 CPC     Connexions                                                                                                        RP2 - 04.06.07; RP4 - 23.10.07; RP5 - 09.09.08; RP5.2 -                CED: 31.03.11 + 3 year extension. SC:
            Universal Services                                                                                                14.07.09; RP5.3 - 07.10.10; RP5.4 - ...                                New service agreed with Provider for Date on FP:
            (Information, Advice                                                                                              RP4 submitted October 2007. RP5s submitted September                   2011/12 to ensure some functionality
            and Guidance Services            4M                                                                               2008, July 2009 and September 2010. Contract performed                 until All Age Careers Service is in
            to Young People and
            Careers Services)                                                                                                 well but future funding (grant funding) uncertain.                     place Sept 2012.


 14 CPC     Lauriston School:                                                                                                 RP2 - 19.09.05 (Main works); BN - 21.11.06; RP2                        CED - TBA Outcomes now to be               SC: 11, 32, 33
            Demolition and                                                                                                    (Demolition) - 25.06.07; RP4 Cabinet 25.02.08; CPC                     included in DoCS annual summary.           Date on FP:
            Rebuild Project                                                                                                                                                                          Lessons learned currently under            September 2005
                                                                                                                              25.03.08; RP4 - 15.07.08; Exempt BN - 16.03.10; RP5 - ...
                                                                                                                              School works now complete, stakeholders very happy. Small              consideration and will be shared.
                                             8M                                                                               overspend against original budget but there are a number of
                                                                                                                              longer term cashable benefits to be realised from this
                                                                                                                              scheme.




            C:\Docstoc\Working\pdf\4b8410cb-2b0f-4119-a419-3780d52e6cc9.xls                                                         2 of 17                                                                                                                                  6/23/2011
                                                                                                  APRIL 2011 PROCUREMENT FORWARD PLAN                                                                                                                       Agenda Item ...

                                                                                     Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                    2011                            2012                                                                                                                   STRATEGIC




                                            £ (est)/
                                                                                                                                                                                                    PROJECT STATUS/
        M




                                                                                                                                                                                                                                          CONTEXT (key




                                              act
 S




                                                                                                                                              PROGRESS TO DATE
       U




                PROJECT
 O

       R




                                                                                                                                                                                                    PLANNED ACTION                        deliverables)/
                                                       Apr        May Jun     Jul   Aug Sep   Oct   Nov Dec   Jan   Feb Mar
N

     FO




                                                                                                                                                                                                                                           Date on FP

15 CPC      Orchard Primary                                                                                                   RP2 - 02.06.09; RP4 Del Auth - 15.06.10; RP5 - ...           CED: 01.06.12 On track for
CHIEF EXECUTIVE'S inc
            School -                                                                                                          Redevelopment project for Orchard Primary School first part completion Easter
            Redevelopment
Partnerships                                                                                                                  of Primary Capital Programme spend and needs to progress
                                                                                                                              quickly to ensure grant spent according to funding criteria.
                                             6M                                                                               Funding approved by March Cabinet. Works on site and
                                                                                                                              Phase 1 completed (refurb of foundation classrooms). New
                                                                                                                              build element in progress to be completed Easter 2011.


 16 CPC     Mossbourne                                                                                                        RP2 - 17.07.07; RP4.1 - 27.05.08; RP4.2 Cab - 21.07.08;          CED: 07.09.2010.                           SC: ???
            Academy 6th Form                                                                                                  BN - 09.02.10; RP5 - …                                           Outcomes to be included in DoCS            Date on FP: May
            Centre - Extension                                                                                                Works complete, school received excellent value for money        annual update.                             2007
                                            8.3M
                                                                                                                              and are very happy with outcome. Academies framework
                                                                                                                              worked very well for this purpose.
 17 HPB     Positive Activities for                                                                                           RP2 - 09.06.09; RP4 - 01.12.09; RP5 - ... - ...                  CED: 31.09.13.
            Young People/ Youth                                                                                               Tender documents being drawn up. RP2 approved June;              RP5 originally scheduled for
            Volunteering                    630K                                                                              RP4 approved December 2009                                       September but now awaiting
            Programme                                                                                                                                                                          agreement of new format for RP5
                                                                                                                                                                                               submission to CYPMT
 18 CPC     Pathfinder Play Area                                                                                              RP2 - 09.09.08; RP4 - 02.06.09; RP5 - ...                        CED: Various
            Refurbishment                                                                                                     All 29 projects completed and in use. Appears to be very         Full evaluation to take place, retention
            Programme                       2.2M                                                                              successful project and facilities are well used.                 monies still in place. Outcomes to be
                                                                                                                                                                                               presented as part of DCS overall
                                                                                                                                                                                               report.

FINANCE AND
RESOURCES -
 1 CPC Dalston Library                                                                                                        RP2/4 - …; RP5 - ...                                             CED - ….                             SC: …
       Energy Supply                                                                                                          Monopoly energy provider (for heat supply) due to CHP unit        Combined RP2/4 originally scheduled Date on FP: May
            Agreement                                                                                                         being installed. 25 year arrangement was initially proposed      for February slipped to March 2011   2009
                                                                                                                              but negotiation taken place to reduce this to a yearly rolling
                                           1.55M
                                                                                                                              contract for HEAT while interim one year contract for
                                                                                                                              ELECTRICITY agreed using low risk procurement route.
                                                                                                                              RP2/4 report for heat now scheduled for March 2011.

 2   HPB    Multi-functional                                                                                                  RP2 - 24.10.05; RP2A - 13.06.06; RP4 - 05.09.06; RP5.1 -         CED: January 2010 (+ 2)                    SC: 2, 8
            Devices [MFD] -                                                                                                   17.10.07; RP5.2 - 10.06.08; RP5.3 - 07.07.09; RP5.4 -            RP2 for replacement contract               Date on FP:
            Desktop printing,                                                                                                                                                                  originally scheduled for January           February 2006
                                                                                                                              06.07.10;
            Faxes and
                                                                                                                              RP2 - ...; RP4 - ...; RP5 - ...                                  slipped to May 2011
            Photocopiers
                                            783K                     2                                                        Contract performing well and delivering projected savings.
                                                                                                                              Phase II implementation already started. RP5s submitted
                                                                                                                              October 200, June 2008 and July 2009. Final RP5 submitted
                                                                                                                              to July HPB and RP2 for new procurement to be scheduled
                                                                                                                              for January but slipped to May 2011
 3   HPB/   Stage 2 Temporary                                                                                                 RP2 - 12.10.10; RP4 - …; RP5 - …                                 CED: ....
            Private Sector                                                                                                    RP2 approved October 2010                                        New scheme. RP2 approved in
     CPC
            Leased                                                                                                                                                                             October 2010; RP4 originally
            Accommodation for
                                             6M                      4
                                                                                                                                                                                               scheduled for March slipped to May
            Homeless
                                                                                                                                                                                               2011
            Households
 4   CPC    Bulk Scanning and                                                                                                 RP2 - 28.11.05; RP4 - 26.06.06; RP5 - 17.07.07; RP5.2 -          CED: September 2011 (+ 1)           SC: 2, 6, 8
            Off-site Storage                                                                                                  19.02.08; RP5.3 - 24.03.09; Joint RP5.4 - 13.07.10 - with        RP2 for contract renewal originally Date on FP:
                                                                                                                              CDM                                                              scheduled for November 2010 slipped February 2005
                                            3.2M                     2                                                        RP2 - ...; RP4 - ...; RP5 - ...                                  to April 2011 to allow for further
                                                                                                                              RP5s presented in March 2009 and July 2010                       consultation with stakeholders.


 5   CPC    Document                                                                                                          RP2 - 28.11.05; RP4 - 26.06.06; RP5 - 17.07.07; RP5.2 -          CED: September 2009 (+ 2)           SC: 2, 6, 8
            Management System                                                                                                 19.02.08; RP5.3 - 24.03.09; (R&B doc Man Sys Del Auth            RP2 for contract renewal originally Date on FP:
            (CDM)                                                                                                             Rep - 20.10.09); Joint RP5.4 - 13.07.10 - with Bulk              scheduled for November 2010 slipped February 2005
                                            3.2M                     2                                                        Scanning                                                         to April 2011 to allow for further
                                                                                                                              RP2 - ...; RP4 - ...; RP5 - ...                                  consultation with stakeholders.
                                                                                                                              RP5s presented February 2009 and July 2010




            C:\Docstoc\Working\pdf\4b8410cb-2b0f-4119-a419-3780d52e6cc9.xls                                                         3 of 17                                                                                                                          6/23/2011
                                                                                                        APRIL 2011 PROCUREMENT FORWARD PLAN                                                                                                                         Agenda Item ...

                                                                                           Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                          2011                             2012                                                                                                                   STRATEGIC




                                            £ (est)/
                                                                                                                                                                                                           PROJECT STATUS/
        M




                                                                                                                                                                                                                                                 CONTEXT (key




                                              act
 S




                                                                                                                                                     PROGRESS TO DATE
       U




                PROJECT
 O

       R




                                                                                                                                                                                                           PLANNED ACTION                        deliverables)/
                                                       Apr        May Jun           Jul   Aug Sep    Oct   Nov Dec   Jan   Feb Mar
N

     FO




                                                                                                                                                                                                                                                  Date on FP

 6 CPC      ICT Support Services                                                                                                     RP2 - 27.06.05; RP2A - 21.02.06; RP4 - 27.11.06; RP5 -           CED: April 2012 (+ 2)                      SC: 8
CHIEF EXECUTIVE'S inc                                                                                                                04.09.07; RP5.2 - 21.10.08; RP5.3                                Tender process is yet to commence          Date on FP: June
                                                                                                                                                                                                                                                 2004
                                                                                                                                     RP2 -18.01.11; RP4 - …; RP5 - ...
Partnerships    16M                                                                              4                                   RP5 noted September 2007, October 2008 and March 2010
                                                                                                                                                                                                      for this project however according to
                                                                                                                                                                                                      the draft project plan, the RP4 is
                                                                                                                                     to allow officers time to obtain and include contract            scheduled for September 2011 CPC.
                                                                                                                                     benchmarking information. RP2 for new service delivery
                                                                                                                                     option was agreed January 2011
 7   CPC    Fleet - Vehicle Hire up                                                                                                  RP2 - 13.07.10; RP4 - …; RP5 - ...                            CED: March 2011                               SC: 34
            to 3.5 tonnes/Van                                                                                                        RP2 for replacement contract agreed July 2010                 About 24 EOI received and 22 PQQs             Date on FP:
            Framework                                                                                                                                                                              submitted. PQQ evaluation concluded           November 2004
                                            3.2M         4                                                                                                                                         and ITT issued. RP4 scheduled for
                                                                                                                                                                                                   March CPC has now been slipped to
                                                                                                                                                                                                   to allow for final clarifications on prices
                                                                                                                                                                                                   submitted.
 8   CPC    Fleet - Existing Fleet                                                                                                   RP2 - 18.09.06; RP4 - 26.03.07; RP5.1 - 23.10.07; RP5.2 - CED: March 2012                                   SC: 34
            Vehicle Maintenance                                                                                                      24.03.09; RP5.3 - 16.03.10                                    Fleet Management Unit decided not to          Date on FP:
                                                                                                                                                                                                   take up option for contract extenstion        November 2004
                                                                                                                                     RP2 - ...; RP4 - ...; RP5 - ...
                                                                                                                                     RP4 noted and agreed by CPC/Cabinet March 2007.               allowed under current contract.
                                            2.5M         5                          2                                                Contract performing well except for minor administrative and Therefore procurement of new
                                                                                                                                     management issues which led to personnel changes.             contract to commence with RP2
                                                                                                                                     Training being provided to deal with issue. RP5s submitted in scheduled for July 2011.
                                                                                                                                     October 2007, March 2009 and March 2010

 9   CPC    Facilities                                                                                                               RP2 - 24.03.09; RP4 - 09.02.10;                                                                             SC: 6, 18, 20
            Management - Gas                                                                                                         RP5 &2 Del Auth - 15.06.10; RP4 - 15.02.11;                                                                 Date on FP:
                                                                                                                                                                                                                                                 October 2004
                                                                                                                                     RP2 - ...
                                            2.2M                                                                                     Retrospective RP4 for current contract presented to CPC
                                                                                                                                     February. RP5&2 for next contract commencing October
                                                                                                                                     agreed under Delegated authority by CE; reported to CPC for      CED: October 2010
                                                                                                                                     info in June 2010.                                               Restrospective RP4 submitted
 10 CPC     Facilities                                                                                                               RP2 - 24.03.09; RP4 - 09.02.10;                                  February. RP2 scheduled for March          SC: 6, 18, 20
            Management -                                                                                                             RP5&2 Del Auth - 15.06.10; RP4 - 15.02.11;                       2011                                       Date on FP:
            Electricity                                                                                                                                                                                                                          October 2004
                                                                                                                                     RP2 - ...
                                            3.9M                                                                                     Retrospective RP4 for current contract presented to CPC
                                                                                                                                     February. RP5&2 for next contract commencing October
                                                                                                                                     agreed under Delegated authority by CE; reported to CPC for
                                                                                                                                     info in June 2010.
 11 HPB     Printing - External                                                                                                      RP2 - 24.10.05; RP2A - 11.07.06; RP4 - 13.03.07; RP5 -           CED: March.2011                            SC: 2, 8
            Printing Services -                                                                                                      17.03.09; RP5.2 - 31.09.10                                       RP4 originally scheduled for March         Date on FP:
            Variable Data Print                                                                                                                                                                       slipped to April 2011.                     February 2006
                                                                                                                                     RP2 - 31.09.10; RP4 - ...; RP5 - ...
                                            1.1M         4                                                                           Further RP5 and RP2 for new contract approved September
                                                                                                                                     2010. ITT issued to suppliers. Current contract to be
                                                                                                                                     extended to June to ensure new contract does not start
                                                                                                                                     during annual billing activity
 12 HPB     Office Furniture:                                                                                                        RP2&4 - 23.07.07; RP5 - 06.01.09; RP5.2 - 05.01.10;              CED: July 2011                             SC:
            Supply and Delivery                                                                                                      RP5.3 - ...                                                      RP2/4 originally scheduled for May         Date on FP:
                                                                                                                                     RP2/4 - ...                                                      slipped to June 2011
                                                                                                                                     Hackney Procurement Service are working with LCSG
                                                                                                                                     colleagues on the retender of this contract. 19 Bids received
                                            2.5M                              2/4                                                    following OJEU notice issued. Evaluation of tenders
                                                                                                                                     commenced and contract award scheduled for April 2011.
                                                                                                                                     HPS will evaluate other consortium arrangements and
                                                                                                                                     recommend apporpriate framework for Council as part of
                                                                                                                                     RP2/4 report scheduled for May HPB.

 13 CPC     Service First -                                                                                                          RP2 - 26.03.07; RP2.2 - ...; RP4 - …; RP5 - ...                  CED:                                       SC:
            Hackney Office                                                                                                           New approach for refurbishment of HTH being discussed.           RP2 originally scheduled for               Date on FP:
            Buildings including                                                                                                      Discussions will identify new procurement strategy which will    November 2009 slipped to February          January 2007
                                  20.0M
            Hackney Town Hall -                                                                                                      form part of RP2 report on project. RP2 to be signed off by      2010 to be approved by CE under
            Refurbishment (Works)
                                                                                                                                     CE under delegated powers                                        delegated powers




            C:\Docstoc\Working\pdf\4b8410cb-2b0f-4119-a419-3780d52e6cc9.xls                                                                4 of 17                                                                                                                           6/23/2011
                                                                                                  APRIL 2011 PROCUREMENT FORWARD PLAN                                                                                                                    Agenda Item ...

                                                                                     Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                    2011                            2012                                                                                                              STRATEGIC




                                            £ (est)/
                                                                                                                                                                                                 PROJECT STATUS/
        M




                                                                                                                                                                                                                                     CONTEXT (key




                                              act
 S




                                                                                                                                             PROGRESS TO DATE
       U




                PROJECT
 O

       R




                                                                                                                                                                                                 PLANNED ACTION                      deliverables)/
                                                       Apr        May Jun     Jul   Aug Sep   Oct   Nov Dec   Jan   Feb Mar
N

     FO




                                                                                                                                                                                                                                      Date on FP

15 HPB      N&R Professional                                                                                                  RP2 - 08.07.08; RP2A - 14.10.08; RP4 - CPC 02.06.09; RP5      CED - August 2013                        SC: …
CHIEF EXECUTIVE'S inc
            Services                                                                                                          -…                                                            RP5 scheduled for July slipped to        Date on FP: April
                                                                                                                                                                                                                                     08
Partnerships    7.5M                                                                                                          Professional services around planning, building control and
                                                                                                                              property services. Contracts signed.
                                                                                                                                                                                            October 2010 to include options for
                                                                                                                                                                                            collaborative opportunities and direct
                                                                                                                                                                                            service delivery.
 16 CPC     Financial                                                                                                         RP2/4 - 25.03.08; RP5.4 - 21.04.09; RP5.5 - ...               CED: April 2014 (+ 1)                    SC: 7
            Management System              3.5M/                                                                              RP2 - ...; RP4 - ...                                          Further RP5 scheduled for April          Date on FP: July
            [FMS]                          3.2M                                                                               RP4 agreed April 2008. RP5 presented April 2009               eventually slipped to October 2010       2004

 17 CPC     Facilities Framework -                                                                                            RP2 - 10.02.06; RP2.1 - 26.07.04; RP2.2 - 23.07.07; RP4 -     CED:April 2013                           SC: 2, 4, 6, 9
            Security Services                                                                                                 18.11.08; RP5 - …                                             RP5 originally scheduled for             Date on FP:
                                                                                                                              Award agreed November 2008. Contract implementation           November 2009 eventually slipped to      September 2003
                                            7.5M                                                                              completed and new contractor on site. Actual contract start   October 2010 to allow for full year
                                                                                                                              date was April 2009. RP5 moved back to April 2010 to allow    data.
                                                                                                                              for full year data to be provided

 18 HPB     Stage 1 Temporary                                                                                                 RP2 - 17.10.06; RP4 - 26.11.07; RP5 -11.11.08; RP5.2 -        CED: TBC                                 SC: …
            Accommodation for                                                                                                 13.10.09; RP5.3 - ...                                         Further RP5 scheduled for October        Date on FP:
            Homeless Persons               1.67M                                                                                                                                                                                     October 2006
                                             pa
                                                                                                                              Award report agreed November 2007; RP5s noted                 2010
            [Emergency
                                                                                                                              November 2008 and October 2009
            Accommodation]

 19 CPC     Facilities                                                                                                        RP2 - 10.02.09; RP4 - 20.10.09; RP5 - ...                     CED: November 2012                       SC: 6, 9, 22
            Management - Office                                                                                               RP5 including request to extend contract by one year to allow RP5 for new contract scheduled for       Date on FP: April
            Cleaning (inc Personal                                                                                            for retender of contract received May 2008. RP2 approved      December 2010                            2004
            Hygiene Services)                                                                                                 February. OJEU posted. 65 EOI and about 40 PQQs
                                            3.0M
                                                                                                                              received. 6 suppliers shortlisted and invited to tender. 4
                                                                                                                              tenders received/ evaluated. RP4 approved October 2009.
                                                                                                                              RP5 planned for December 2010
 20 HPB/    Statutory Inspection                                                                                              RP2 - 10.02.09; RP4 - 20.10.09; RP5 - ...                     CED: November 2012
            and Testing including                                                                                             Procurement of Planned Preventative and Reactive              RP5 originally scheduled for
    CPC     Responsive                                                                                                        Maintenance for all Council office buildings. RP2 approved    November 2010 slipped to January
            Maintenance Lots 1-3.            3M
                                                                                                                              February 2009. Following OJEU notice issued, 91 EOI and 50    2011.
                                                                                                                              PQQs received. RP4 approved in October 2009. Contract
                                                                                                                              implementation already started.
 21 HPB     Corporate Removals                                                                                                RP5.2&2 - 07.07.09; RP4 - 05.01.10; RP5 - ...                 CED: January 2014                        SC: 2, 5, 7, 9
            Contract (Service First                                                                                           Report on termination of current contract on agreement on     Further RP5 scheduled for January        Date on FP: April
            Office Moves and                                                                                                  both parties and proposal for procurement of new contract     2011                                     2005
                                             1M
            Relocation Services)
                                                                                                                              presented in combined RP5/2 in July 2009. RP4 approved
                                                                                                                              January 2010.
 22 HPB     Enterprise Scanning                                                                                               RP2 - 11.11.08; RP4 - 06.01.09; RP5 - 05.01.10; RP5.2 - ... CED: January 2013                          SC:
            Solution                                                                                                          Procurement of Enterprise Scanning Solution for Council. BC Further RP5 scheduled for January          Date on FP:
                                                                                                                              and RAT rating medium. RP2 fast tracked and presented       2011                                       October 2008
                                            285K
                                                                                                                              November 2008; RP4 approved January 2009 and RP5
                                                                                                                              presented January 2010

 23 HPB     Office Stationery                                                                                                 RP2 - 02.02.10; RP4 - 11.05.10 (for info); RP5 - ...          CED: April 2014                         SC: 6
                                                                                                                              Contract performing, no major issues and delivering           RP4 originally scheduled for March      Date on FP:
                                                                                                                              anticipated savings. Project now categorised as medium risk   was signed off by Chair of HPB in April September 2005
                                             2M          5                                                                    and will henceforth be reported to HPB. RP5 submitted in      and has been presented for info May
                                                                                                                              January and RP2 submitted February; RP4 submitted May         2010. RP5 scheduled for April 2011
                                                                                                                              2010
 24 HPB     Purchase of                                                                                                       RP2/4 - 14.11.06; RP5.1 - 17.10.07; RP5.2 - 08.07.08;       CED: 31.03.12                          SC: 24
            Integrated Children's                                                                                             RP5.3 - 06.01.09; RP5.4 - 01.09.09; RP5.5 - 09.03.10;       Service to be transferred to Corporate Date on FP:
            System Module to                                                                                                                                                              ICT                                    October 2006
                                                                                                                              RP5.6 - ...
            Support Children's
                                                                                                                              Award approved by November 2006 HPB. Programme for
            Social Care
                                                                                                                              implementation to be agreed between LBH, TLT and supplier.
                                            140K         5
                                                                                                                              Concerns about software's ability to provide required
                                                                                                                              information. Default issued. Discussions with other LBs who
                                                                                                                              also use system and who are experiencing similar problems.
                                                                                                                              Further RP5 submitted March 2010




            C:\Docstoc\Working\pdf\4b8410cb-2b0f-4119-a419-3780d52e6cc9.xls                                                        5 of 17                                                                                                                        6/23/2011
                                                                                                        APRIL 2011 PROCUREMENT FORWARD PLAN                                                                                                                   Agenda Item ...

                                                                                           Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                          2011                             2012                                                                                                           STRATEGIC




                                              £ (est)/
                                                                                                                                                                                                       PROJECT STATUS/
        M




                                                                                                                                                                                                                                         CONTEXT (key




                                                act
 S




                                                                                                                                                    PROGRESS TO DATE
       U




                  PROJECT
 O

       R




                                                                                                                                                                                                       PLANNED ACTION                    deliverables)/
                                                         Apr        May Jun         Jul   Aug Sep    Oct   Nov Dec   Jan   Feb Mar
N

     FO




                                                                                                                                                                                                                                          Date on FP

25 HPB        Emergency                                                                                                              RP2 - 17.10.06; RP4 - 26.11.07; RP5 - 02.06.09 (CPC);         CED: ....                           SC: …
CHIEF EXECUTIVE'S inc
              Accommodation -                                                                                                        RP5.2 - 08.06.10; RP5.3 - ...                                 Further RP5 scheduled for June 2011 Date on FP:
               1.77M
              [Persons with no                                                                                                                                                                                                           October 2006
Partnerships     pa
              Recourse to Public
                                                                                5                                                    One year contract with option to extend for further 2 years
                                                                                                                                     (annually reviewed). RP5s noted June 2009 and June 2010
              Funds]

 26 CPC       Telephony Systems                                                                                                      RP2 - 10.02.09; RP2A - 14.07.09; RP4 - Del Auth -             CED: March 2013                       SC:
                                                                                                                                     15.06.10; RP5 - ....                                          RP5 scheduled for June 2011           Date on FP:
                                                                                                                                     RP2 for procurement of combined Telephony service                                                   October 2007
                                              2.4M                              5                                                    approved February. RP2A agreed in July. RP4 approved by
                                                                                                                                     CE under Delegated Authority and reported for info June
                                                                                                                                     2010
 27 HPB       External - Non                                                                                                         RP2A - 05.01.10; RP4 - 13.07.10; RP5 - …                      CED: July 2014
              Variable Data Print                                                                                                    This requirement forms part of Print review work streams.     RP5 scheduled for July 2011
                                               4M                                   5                                                Business case being finalised; RP2A approved January
                                                                                                                                     2010. RP4 approved at July CPC and RP5 scheduled for July
                                                                                                                                     2011
 28 CPC       Customer                                                                                                               PILOT - RP2 - 23.05.05; RP4 - 24.10.05; RP5.1 - 21.03.06;     CED: March 2011 (+ 1)                 SC: 3, 16, 18, 23,
              Relationship                                                                                                           BN - 12.12.06; RP5 - 17.07.07.2                               Further RP5 scheduled for July 2011   27
              Management (Project                                                                                                                                                                                                        Date on FP:
                                                                                                                                     RP2 - 23.07.07; RP4 - 25.03.08; RP5 - 21.04.09; RP5.2 -
              Support Services)                                                                                                                                                                                                          February 2005
                                              500K                                  5                                                13.07.10
                                                                                                                                     RP4 agreed March 2008 for consultancy and support service
                                                                                                                                     contract. Another RP5 was presented at July CPC. Further
                                                                                                                                     RP5 scheduled for July 2011
 29 CPC/      Facilities                                                                                                             RP2 - 19.05.09; RP4 - 01.09.09; RP5 - 31.08.10; RP5.2 - ...   CED: September 2011(3: 1 +1 +1)    SC: 6, 18, 20
    HPB       Management -                                                                                                           RP5 submitted September 2008 included recommendation to       RP5 noted and approved August 2010 Date on FP:
              Heating Oil and                                                                                                        extend current contract by a year. RP2 approved May. OJEU     HPB. Further RP5 scheduled for     October 2004
              Diesel Fuel                                                                                                            notice placed; about 10 EOI received. 4 tenders submitted     September 2011
                                              1.2M                                               5
                                                                                                                                     and being evaluated. RP4 approved September 2009. RP5
                                                                                                                                     noted August 2010


 30 HPB/      ICT Hardware -                                                                                                         RP2 - 09.03.10; RP4 - 19.10.10; RP5 - …                      CED: April 2014                        SC:
              PCs/SAN/Server                                                                                                         Re-procurement of framework. RP2 approved March.             RP4 approved October 2010.RP5          Date of FP:
    CPC                                                                                                                                                                                                                                  January 2010
                                               5M                                                    5                               Request for quote under 3 framework identified sent out. RP4 scheduled for October 2011.
                                                                                                                                     scheduled for September CPC because of value. RP4
                                                                                                                                     approved October 2010.
 31 HPB       Print Room                                                                                                             RP2 - 11.07.06; RP4.1 - 05.12.06; RP4.2 - 13.02.07; RP5 -     CED: …...                            SC: 2, 8
              Equipment                                                                                                              14.11.07; RP5.2 - 08.07.08; RP5.3 - 01.09.09; RP5.4 - ...     Further RP5 originally scheduled for Date on FP:
              Replacement                     800K                                                                                   RP5s submitted July 2008 to discuss savings and overall       September slipped to November 2010 February 2006
                                                                                                                                     consumption issues and September 2009

 32 CPC/      Building Schools for                                                                                                   RP2 - 28.11.05; RP4 - 18.09.07; RP5 - 15.06.10                                                      SC: 6, 24, 25, 26,
              the Future [BSF] -                                                                                                     RP4 presented to Special Cabinet meeting and approved.                                              30
    CAB                                                                                                                                                                                                                                  Date on FP: June
              Main Programme:                                                                                                        Considerable delay to reaching Financial Close, however
              Selection of Preferred                                                                                                                                                                                                     2006
                                             200M+                                                                                   Advanced Works Agreements have been made for enabling
              Bidder
                                                                                                                                     works to start and to ensure projects proceed as required.
                                                                                                                                     Financial Close reached in December 2008.                 CED: Capital Scheme
                                                                                                                                                                                               One RP5 providing detailed update on
                                                                                                                                                                                               process to Financial Close, lessons
 33 HPB/CP    BSF - Project                                                                                                          RP2 - 06.12.05; RP4 - 14.11.06; RP5 - 15.06.10                                                      SC: ...
                                                                                                                                                                                               learned and next steps; including Main    Date on FP: Dec
     C/ CAB   Management and                   1M                                                                                    Work ongoing to Financial Close and set up of Client Team
              Support Services                                                                                                                                                                 Programme, Legal, Financial and           2005
                                                                                                                                                                                               Project Management Support
345 HPB/CP    BSF - Legal Advice                                                                                                     RP2 - delegated authority 15.07.05; RP4 - 06.09.05; RP5.1 submitted June 2010                       SC: ...
     C/ CAB                                   500K                                                                                   - 04.12.07; RP5.2 - 15.06.10                                                                        Date on FP: June
                                                                                                                                     Work on-going in support of BSF                                                                     2005

 35 HPB/CP    BSF - Financial                                                                                                        RP2 Del Auth 20.06.05; RP4 - 06.09.05; RP5.1 - 04.12.07;                                            SC: ...
     C/ CAB   Advice                          200K                                                                                   RP5.2 - 15.06.10                                                                                    Date on FP: May
                                                                                                                                     Work on-going in support of BSF                                                                     2005


HEALTH AND COMMUNITY
SERVICES




              C:\Docstoc\Working\pdf\4b8410cb-2b0f-4119-a419-3780d52e6cc9.xls                                                             6 of 17                                                                                                                      6/23/2011
                                                                                                       APRIL 2011 PROCUREMENT FORWARD PLAN                                                                                                                  Agenda Item ...

                                                                                          Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                         2011                            2012                                                                                                               STRATEGIC




                                             £ (est)/
                                                                                                                                                                                                      PROJECT STATUS/
         M




                                                                                                                                                                                                                                           CONTEXT (key




                                               act
 S




                                                                                                                                                   PROGRESS TO DATE
        U




                 PROJECT
 O

        R




                                                                                                                                                                                                      PLANNED ACTION                       deliverables)/
                                                        Apr        May Jun         Jul   Aug Sep   Oct   Nov Dec   Jan   Feb Mar
N

      FO




                                                                                                                                                                                                                                            Date on FP

 1 HPB       Community Services                                                                                                    RP2 - …; RP4 - …; RP5 - …                                     CED: ....
CHIEF EXECUTIVE'S inc
             Café Provision                                                                                                                                                                      Strategy paper detailing process to
Partnerships                                                                                                                                                                                     identify café providers for number of
                                                                                                                                                                                                 Parks and Dalston Library: RP2
                                              tbc                              4                                                                                                                 originally scheduled for July 2010
                                                                                                                                                                                                 eventually slipped to May 2011 and
                                                                                                                                                                                                 RP4 originally scheduled for
                                                                                                                                                                                                 November 2010 eventually slipped to
                                                                                                                                                                                                 June 2011
 2    CPC    Voluntary Sector                                                                                                      RP2 - 09.11.10; RP4 - ...; RP5 - ...                          CED: March 2011                        SC: ...
             Commissioning                                                                                                         January 2010 BN will provide an update on programme and       RP2 approved November 2010             Date on FP: April
             Adult Social Care                                                                                                     give an indication of future plans for this programme under   details. Strategy for reprocurement on 2004
                                              3M                                                              4                    Personalisation Agenda. RP2 approved November 2010            a sectoral basis. RP4 scheduled for
                                                                                                                                                                                                 December 2011. Reviews progressing


 3    CPC    Lunchtime Hot Meals                                                                                                   RP2 - …; RP4 - …; RP5 - ...                                   CED: September 2012 following
             Provision (Meals on                                                                                                   Current contract expired October 2009. Contract extended by   Extension.
             Wheels)                                                                                                               24 months to allow time to ascertain impact of                As described In Procurement Strategy
                                           400K pa                                                 2                               Personalisation.                                              report, July 2009. Possible
                                                                                                                                                                                                 collaborative tender. RP2 scheduled
                                                                                                                                                                                                 for October 2011
 4    CPC    Supporting People                                                                                                     RP2 - 07.12.10; RP4 - …; RP5 - …                              CED: …
             [SP]: Single                                                                                                          Re-procurement following Sector Review. RP2 approved          RP4 originally scheduled for
             Homeless/ Rough                  3M                               4                                                   December 2010                                                 December 2010 slipped to June 2011
             Sleeper
 5    CPC    SP: Mental Health                                                                                                     RP2 - 07.12.10; RP4 - …; RP5 - …                              CED: …
                                                                                                                                   Re-procurement following Sector Review. RP2 approved          RP4 originally scheduled for
                                             10M                               4                                                   December 2010                                                 September 2010 slipped to June 2011

 6    CPC    SP: Young People/                                                                                                     RP2 - …; RP4 - …; RP5 - …                                     CED: …
             Teenage Pregnancy                                                                                                     Re-procurement following Sector Review                        RP2 originally scheduled for April 2010
                                                                                                                                                                                                 eventually slipped to June, due to
                                              6M                               2                   4                                                                                             Southwark ruling and need for
                                                                                                                                                                                                 consultation and Commissioning Body
                                                                                                                                                                                                 approval. RP4 scheduled for October
                                                                                                                                                                                                 2011
 7    HPB    Rookwood Road                                                                                                                                                                       New sheme proposed for opening
             Supported Housing                                                                                                                                                                   February 2012
                                                          2                                              4

 8    HPB    Parkholme Road                                                                                                                                                                      Interin contract in place, now seeking
             Supported Housing                                                                                                                                                                   permaneny arrangement
                                                          2                        4

 9    HPB    Hackney Marshes                                                                                                       RP2 - 02.11.10; RP4 - 08.02.11; RP4.2 - …; RP5 - …            CED: ....
             Bridges Project –                                                                                                     Design Team procured as Low Risk element. Construction        New scheme. RP4 submitted for
             Phase 1 , Cow Bridge                                                                                                  rated Medium Risk. RP2 approved November 2010                 approval February 2011 but identified
             Refurbishment                    1M
                                                                                                                                                                                                 issue re land ownership so this to be
                                                                                                                                                                                                 resolved and report represented

 10   HPB    Hackney Marshes                                                                                                       RP2 - 17.06.08; RP2&4 - 18.11.08; RP4 - 19.10.10; BN - ...;   CED: Capital Scheme.
             Changing Facilities                                                                                                   RP5 - ...                                                     Planning permission already granted.
             North Marsh -                                                                                                         RP2 - ...; RP4 - ... RP5 - ...                                RP2 originally scheduled for April now
             Construction                                                                                                          Partnership Funding between LBH and external bodies. RP4      slipped to June with RP4 scheduled
                                             2.5M                              2                   4                               agreement in principle submitted October 2009. Programme      for October 2011
                                                                                                                                   now significantly expanded and management and elements
                                                                                                                                   of scheme under review. Planning Application and scheme
                                                                                                                                   brief now under review




             C:\Docstoc\Working\pdf\4b8410cb-2b0f-4119-a419-3780d52e6cc9.xls                                                             7 of 17                                                                                                                     6/23/2011
                                                                                                           APRIL 2011 PROCUREMENT FORWARD PLAN                                                                                                                  Agenda Item ...

                                                                                              Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                             2011                            2012                                                                                                             STRATEGIC




                                                 £ (est)/
                                                                                                                                                                                                          PROJECT STATUS/
             M




                                                                                                                                                                                                                                             CONTEXT (key




                                                   act
 S




                                                                                                                                                       PROGRESS TO DATE
            U




                     PROJECT
 O

            R




                                                                                                                                                                                                          PLANNED ACTION                     deliverables)/
                                                            Apr        May Jun         Jul   Aug Sep   Oct   Nov Dec   Jan   Feb Mar
N

          FO




                                                                                                                                                                                                                                              Date on FP

11 CPC           Integrated                                                                                                            RP2 - 13.07.10; RP4 - 07.12.10; RP4.2 - ...; RP5 - ...        CED: March 2010 + Extension             SC: ...
CHIEF EXECUTIVE'S inc
                 Community                                                                                                             Joint Contract with PCT. Report due October 2006 but          RP4 approved December 2010.             Date on FP: July
                 Equipment (includes                                                                                                                                                                                                         2004
Partnerships     Telecare)
                5M                                                                     4
                                                                                                                                       slipped to January 2007 due to delays caused by financial
                                                                                                                                       evaluation and need to consult and obtain data from PCT.
                                                                                                                                                                                                     Further RP4 scheduled for July 2011

                                                                                                                                       Extended in line with contact provision. Annual reports in
                                                                                                                                       future. RP4 approved December 2010

     12   HPB    Telecare - Call                                                                                                       RP5 - 01.09.09;                                           CED: Various
                 Centre and                                                                                                            RP2 - 05.01.10; RP2a - 08.02.11; RP4 - …; RP4A - …; RP5 - Tender failed to secure affordable
                 Emergency                                                                                                             Various contracts implemented. Summary report on new      bids. Officers will retender in autumn
                 Response                                                                                                              service. RP5 submitted September 2009. RP2 approved       2010. Extension agreed with existing
                                                                                                                                       January 2010; RP2a approved February 2011                 service provider. RP2a approved
                                               400K pa                             4                                                                                                             February. RP4 originally scheduled for
                                                                                                                                                                                                 January slipped to June 2011.
                                                                                                                                                                                                 Possible collaboration. New
                                                                                                                                                                                                 programme indicates June award

     13   HPB    Home Improvement                                                                                                      RP2 - 10.11.09; RP4 - 11.01.10; RP4A - …; RP5 - …          CED: N/A
                 Agency and Handy                                                                                                      Combination of new and existing services across Supporting RP4a scheduled for December 2011
                 Person Service                                                                                                        People and Voluntary Sector funding. RP2 approved
                                               425K pa                                                           4A
                                                                                                                                       November 2009. Initial paper submitted to commissioning
                                                                                                                                       body. RP4 agreed January 2011.
 14 HPB          SP: Temporary                                                                                                         Verbal - 12.10.10; RP2 - …; RP4 - …; RP5 - …                  CED: ....
                 Accommodation                                                                                                         Procurement of current in house service.                      New scheme. RP4 scheduled for
                 Support- Homeless               1.2M                                                                                  Verbal update provided in October 2010                        January eventuallay slipped to DPR in
                 Families
                                                                                                                                                                                                     March 2011
 15 HPB          SP: Nuttall Street -                                                                                                  RP2/4 - 09.06.09; RP5 - ...                              CED: June 2012
                 Support Provision                                                                                                     Major procurement within Supporting People. Awarded June RP5 originally scheduled for June
                                                1M pa
                                                                                                                                       2009                                                     slipped to December 2010 to facilitate
                                                                                                                                                                                                full suppply of monitoring information
 16 CPC          Supporting Annual                                                                                                     RP4 - 30.01.06; RP4 - 21.03.06; BN - 12.12.06; RP5.1 -      CED: Various                              SC: ...
                 Performance Report                                                                                                    22.05.07; RP5.2 - 17.07.07; RP5.3 - 12.01.10; RP5.4 - ...   Further annual report scheduled for       Date on FP: May
                                                                                                                                       BN submitted in May and July 2007 included project plan and January 2011                              2004
                                                 24M
                                                                                                                                       quality assessment. Annual RP5 due November each year;
                                                                                                                                       submitted January 2010

 17 CPC          Home Care Specialist                                                                                                  RP2 - 23.07.07; RP4 - 24.11.08; RP4A - 12.01.10; RP5 - ...    CED: March 2012
                 Contracts                                                                                                             RP2 presented to July 2007 CPC formalised contract            RP5 scheduled for February 2011
                                                  3M          5                                                                        extension. RP4 agreed November 2008; RP4A re specialist
                                                                                                                                       provision approved January 2010.

 18 HPB          Supported Housing                                                                                                     RP2/4 - 10.02.09; RP5 - 11.05.10; RP5.2 - ...…               CED: TBC
                 with Care                                                                                                             Seeking Contract Extensions following review. RP2/4          Follow up report for information
                                                 800K
                                                                                                                                       submitted February 2009; RP5 submitted May 2010              originally scheduled for September
                                                                                                                                                                                                    2010 slipped to March 2011
 19 CPC          Leisure Centres                                                                                                       BN - 18.07.06; RP2 - 04.06.07; RP2A - 25.03.08; RP4.1 -      CED: March 2024                        SC: 33
                 Management -                                                                                                          24.11.08 Cab; RP4.2 - 24.03.09 Cab; RP5 - 13.07.10; RP5.2 Initial RP5 originally scheduled for      Date on FP: ...
                 Partnership Contract                                                                                                  - ...                                                        June slipped to July 2010 to capture
                 [Future Long Term
                                                                                                                                       Interim contract in place with GLL for 18 months from Sept   first year's performance. Contract now
                 Leisure Partner
                 Procurement]                                                                                                          2005; extended further 12 months to April 2008. Significant signed. Next RP5 June 2011
                                                                                                                                       issues arose in April/May 2006 including major maintenance
                                                                                                                                       works required to Britannia Health and Fitness Centre and
                                                 22M                               5                                                   fire at Kings Hall Leisure Centre. BN submitted in July 2006
                                                                                                                                       with new indicative timeline for process to follow. Public/
                                                                                                                                       stakeholder consultation completed. Consideration of
                                                                                                                                       possible extension of contract underway. RP4 in November
                                                                                                                                       2008 identified preferred provider. Final Award (best and
                                                                                                                                       final offer) approved by March 2009 Cabinet and agreed
                                                                                                                                       premises issues.




                 C:\Docstoc\Working\pdf\4b8410cb-2b0f-4119-a419-3780d52e6cc9.xls                                                             8 of 17                                                                                                                     6/23/2011
                                                                                                       APRIL 2011 PROCUREMENT FORWARD PLAN                                                                                                                Agenda Item ...

                                                                                          Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                         2011                            2012                                                                                                             STRATEGIC




                                                 £ (est)/
                                                                                                                                                                                                     PROJECT STATUS/
             M




                                                                                                                                                                                                                                         CONTEXT (key




                                                   act
 S




                                                                                                                                                   PROGRESS TO DATE
            U




                     PROJECT
 O

            R




                                                                                                                                                                                                     PLANNED ACTION                      deliverables)/
                                                            Apr        May Jun     Jul   Aug Sep   Oct   Nov Dec   Jan   Feb Mar
N

          FO




                                                                                                                                                                                                                                          Date on FP

20 CPC           Clissold Park Design                                                                                              RP2 - (Cab) 27.10.08; RP2A - 14.07.09; RP4 - 17.11.09; BN    CED: Capital Scheme
CHIEF EXECUTIVE'S inc
                 and Works                                                                                                         - ...; RP5 - …                                               RP5 scheduled for October 2010.
Partnerships                                                                                                                       Procurement of technical input on Heritage Lottery Funded
                                                                                                                                   scheme. HLF bid made in October 2008. Outcome known
                                                                                                                                                                                                Centre officially opened on 22nd
                                                                                                                                                                                                February 2010
                                                  8M                                               5                               June 2009 at earliest. Tender delayed by revised
                                                                                                                                   Procurement Strategy and HLF notification. RP2A approved
                                                                                                                                   July 2009; RP4 approved November 2009

 21 CPC          SP: Learning                                                                                                      RP2 - 16.03.10; RP4 - 19.10.10; RP5 - …                      CED
                 Disabilities                    10M                                               5                               Re-procurement following Sector Review. RP2 submitted in     RP5 scheduled for October 2011
                                                                                                                                   March; RP4 approved October 2010
 22 CPC          Hackney Marshes                                                                                                   RP2 - 24.03.09; RP4 - 20.10.09; BN - ...; RP5 - …            CED: Capital Scheme.
                 Changing Facilities -                                                                                             Partnership Funding between LBH and external bodies. RP2     Planning permission already granted.
                 South Marsh Hub                                                                                                   on construction approved by Committee in March 2009. RP4
                                                  7M                                               5                               agreement in principle on only South Marsh submitted
                                                                                                                                   October 2009. Programme now significantly expanded and
                                                                                                                                   management and elements of scheme under review.

 23 HPB          SP: Substance                                                                                                     RP2 - 10.11.09; RP4 - 30.11.10; RP5 - …                      CED: …
                 Misuse                                                                                                            Re-procurement following Sector Review. RP2 submitted        RP4 originally scheduled for May
                                                  2M                                                                               November 2009 and RP4 approved December 2010                 eventually slipped to December 2010
                                                                                                                                                                                                but has no material effect on process

 24 CPC          SP: Support Service                                                                                               RP2 - 18.11.08; RP4 - 02.06.09; RP5 - ...                 CED: September 2012
                 for Vulnerable Adults                                                                                             Major procurement within Supporting People. RP4 submitted RP5 scheduled for July delayed till
                                                 7.8M                                                                              in June 2009                                              November to include monitoring
                                                                                                                                                                                             details, due to slow implementation

 25 CPC          Dalston Library Fit                                                                                               RP2 - 16.03.10; RP4 - 13.07.10; RP5 - ...                    CED: Capital Scheme.
                 Out                                                                                                               Scheme being developed within Barratts development. Core     RP4 originally scheduled for October
                                                  3M                                                          5                    and shell provided for LBH to fit out. RP4 approved March    2009, eventually slipped to July 2010.
                                                                                                                                   2010
     26   CPC    Home Care Block and                                                                                               RP2 - 24.11.03; RP4 - 23.02.04; RP4 - 21.06.04; RP5 -        CED: March 2012                     SC: 33
                 Cost/Volume                                                                                                       16.03.10                                                     Further RP5 scheduled for September Date on FP: ...
                 Contracts: Re-                                                                                                    RP2 - 23.07.07; RP4 - 24.11.08; Cab RP4A - …; RP5 - ...      but delayed to October 2010 because
                 procurement
                                                 12M                                               5                               RP2 presented to July 2007 CPC formalised contract           of summer workload
                                                                                                                                   extension. RP4 agreed in November 2008. RP5 re new
                                                                                                                                   blocks submitted to March 2010.

     27   CPC    SP: Support Service                                                                                               RP2 - 17.06.08; RP4 - Cab 26.01.09; RP5 - ...                CED: March 2012
                 for Older People                                                                                                  Major procurement within SP. Decision to be taken on way     RP5 originally scheduled for January
                 (Floating Support)                                                                                                forward including possible funding from Residential budget   eventually slipped to October 2010 to
                                                 19M
                                                                                                                                                                                                ensure full year's monitoring figures
                                                                                                                                                                                                available and outcome of service user
                                                                                                                                                                                                service to be included

LEGAL AND DEMOCRATIC
SERVICES Framework
 1 HPB Barristers                                                                                                                  RP2 - 14.11.05; BN - 17.01.06; Oral Update - 10.02.06;     CED: …...                             SC: 6, 7
                                                                                                                                   RP2A - 14.03.06; RP4 - 18.09.06; RP5 -14.11.07; BN - ...;  RP4 originally scheduled for February Date on FP:
                                                                                                                                                                                                                                    November 2004
                                                                                                                                   RP5.2 - …                                                  slipped to April 2011
                                                 1.2M                     4                                                        RP4 - …; RP5 - ...
                                                                                                                                   RP5 presented to October 2007 HPB. Range of actions
                                                                                                                                   need to be implemented to improve performance of contract.

 2        CPC    Human Resources -                                                                                                 RP2 -16.03.10; RP4 - 13.07.10                                CED: August 2010 (Contract           SC: 4
                 Recruitment                                                                                                       New contract procured and agreed July 2010                   extended)                            Date on FP: ...
                 Advertising &                                                                                                                                                                  BN originally scheduled October 2010
                 Response Handling
                                                 1.7M                              5
                                                                                                                                                                                                eventually slipped to January 2011.
                                                                                                                                                                                                RP5 scheduled for July 2011




                 C:\Docstoc\Working\pdf\4b8410cb-2b0f-4119-a419-3780d52e6cc9.xls                                                         9 of 17                                                                                                                   6/23/2011
                                                                                                          APRIL 2011 PROCUREMENT FORWARD PLAN                                                                                                                         Agenda Item ...

                                                                                             Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                            2011                             2012                                                                                                                 STRATEGIC




                                                £ (est)/
                                                                                                                                                                                                             PROJECT STATUS/
           M




                                                                                                                                                                                                                                                 CONTEXT (key




                                                  act
    S




                                                                                                                                                       PROGRESS TO DATE
          U




                    PROJECT
 O

          R




                                                                                                                                                                                                             PLANNED ACTION                      deliverables)/
                                                           Apr        May Jun         Jul   Aug Sep    Oct   Nov Dec   Jan   Feb Mar
N

        FO




                                                                                                                                                                                                                                                  Date on FP

 3 CPC          Human Resources -                                                                                                      RP2 - 27.05.08; RP4 - 10.12.08; RP5 - 12.01.10; RP5.2 - ...      CED: April 2014(+ 3)                     SC: 4
CHIEF EXECUTIVE'S inc
                Agency Staff                                                                                                           RP4 agreed December 2008. Contract implementation                Further RP5 scheduled for January        Date on FP:
                                                                                                                                                                                                                                                 February 2004
Partnerships   42M per
                                                                                                                                       started January 2009 and go live date for first phase of
                                                                                                                                       implementation completed. Contract working well. System
                                                                                                                                                                                                        2011
                                               annum
                                                                                                                                       roll-out completed including use of online timesheet . Initial
                                                                                                                                       RP5 submitted to January 2010.


    4   CPC     Human Resources -                                                                                                      RP2 - 23.04.07; RP4 - 04.09.07; RP5 - 21.10.08; RP5.2 -          CED: September 2012 (+ 3)                SC:
                Payroll Service &                                                                                                      12.01.10; BN - …; RP5.3 - ...                                    Further RP5 scheduled for January        Date on FP:
                Payroll System Hosting           3M                                                                                    New contract awarded, signed and implemented. RP5s               2011                                     January 2007
                and Maintenance
                                                                                                                                       submitted October 2008 and January 2010.

    5   CPC     Human Resources                                                                                                        RP2 - 18.11.08; RP4 - 10.02.09; RP5 - 13.07.10 ; RP5.2 - ... CED: February 2013 (+ 3)
                On Line Recruitment                                                                                                    Procurement of online recruitment for Council. Project linked Further RP5 scheduled for July 2011
                System                                                                                                                 with Recruitment and Advertising. RP2 November 2008;
                                                200K                                  5                                                RP4 February 2009. Systems implementation started and
                                                                                                                                       first launch completed in July 2009. RP5 presented July
                                                                                                                                       2010


    6   CPC     Human Resources -                                                                                                      RP2&4 - 09.09.08; RP5 - ...                                      CED: …...                                SC: 4
                Executive Search and                                                                                                   RP2/4 agreed September 2008. Contract implementation             RP5 originally scheduled for March       Date on FP: ...
                Selection/Occupational           tbc
                                                                                                                                       started April 2009.                                              eventually slipped to October 2010
                Testing

    7   HPB     Human Resources -                                                                                                      RP2 - 14.10.08; RP4 - 10.02.09; RP5 - 06.07.10; RP5.2 - ... CED: February 2012 (+ 2)                      SC: 7
                Occupational Health                                                                                                    RP4 approved February 2009. Contract implementation now Further RP5 scheduled for July 2011               Date on FP:
                Service                                                                                                                completed and new contract fully operational. RP5 presented                                               October 2003
                                                507K                                  5
                                                                                                                                       July 2010

8       HPB     Leadership                                                                                                             RP2/BN - 04.12.07; BN - 16.04.08; RP4 - 02.09.08; BN -           CED: September 2010 (+ 1)                SC: 2, 6
                Programme - 4th Tier                                                                                                   06.01.09; RP5 - 01.09.09; RP5.2 - ...                            Further RP5 originally scheduled for     Date on FP: June
                Managers (Lots 2 and                                                                                                   RP4 presented at September following fast track approval         September slipped to October 2010        2004
                                                250K
                3)
                                                                                                                                       given August 2008 by Chair of HPB. BN submitted January
                                                                                                                                       and RP5 submitted September 2009.

NEIGHBOURHOODS AND REGENERATION inc Hackney Homes
    1   CPC     Parking - Parking                                                                                                      RP2 - 23.02.04; RP4 (Del Auth) - 13.09.04; RP5.1 -               CED - 4th September 2009 + 2             SC: 20, 34
                Enforcement                                                                                                            23.06.06; RP5.2 - 23.01.07; RP5.3 - 23.10.07; RP5.4 -            OJEU to be issued by mid March .         Date on FP: July
                                                                                                                                                                                                        Tender docs to be developed.             2003
                                                                                                                                       15.07.08; RP5.5 - 12.01.10; BN - 15.06.10.
                                                15M                                                4                                   RP2 - 15.02.11; RP4 - …; RP5 - ...
                                                                                                                                       Contract performing well. New contract to encompass
                                                                                                                                       ambassadorial role for officers and includes CCTV.
    2   HPB     Pay & Display                                                                                                          RP2 - 13.10.09, RP4 - …; RP5 - ...                             CED - ….                                   SC: …
                Machines - PiP                                                                                                         Procurement being discontinued. PiP memebrs to reconsider                                                 Date on FP: August
                Consortium                      745K                              4                                                    their volumes with a decision to precure as part of the PiP or                                            2009
                                                                                                                                       alone.

    3   CPC     Alex Nat & Bridge                                                                                                      RP2 - 13.07.10 Del Auth; RP4 - 13.12.10 Del Auth; RP4.2 -        CED - Capital Scheme                     SC: …
                Garages site New                                                                                                       … Del Auth; RP5 - ...                                            Signed off by CE and to be submitted     Date on FP: May
                Build                          £12m
                                                             4                                                                         LA new build project. Contract awarded and soon to be            to Committee for information March       2010
                                                           info                                                                        signed, enabling works well under way .                          2011. Due for completion March
                                                                                                                                                                                                        2012.
    4   CPC     Community Drug                                                                                                         RP2 - 23.04.07; BN - 22.05.07; BN - 17.07.07; RP4 -              CED - 3rd March 2012                     SC:
                Services                                                                                                               25.02.08; BN - 21.10.08; RP5 - 20.10.09;                         BN re variation of contract originally   Date on FP: …
                                                             4
                                                6.5M                                                                                   RP4.2 - … Del Auth; RP5 - ...                                    scheduled for November 2010
                                                           info                                                                        New premises acquired for full execution of service.             eventually slipped to March 2011

    5   HPB/C   Ways into Work                                                                                                         RP2 - …., RP4 - ….; RP5 - ...                                    CED - ….                                 SC: …
                Employment                                   2                                                                         General framework to support to get local people into work.      RP4 to be signed by Chair of HPB         Date on FP: Feb
        PC
                Services Framework              2.5M                     4                                                             RP2 signed off by Chair of HPB .                                                                          2011
                                                           Info




                C:\Docstoc\Working\pdf\4b8410cb-2b0f-4119-a419-3780d52e6cc9.xls                                                             10 of 17                                                                                                                           6/23/2011
                                                                                                      APRIL 2011 PROCUREMENT FORWARD PLAN                                                                                                                    Agenda Item ...

                                                                                         Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                        2011                             2012                                                                                                            STRATEGIC




                                            £ (est)/
                                                                                                                                                                                                     PROJECT STATUS/
        M




                                                                                                                                                                                                                                        CONTEXT (key




                                              act
 S




                                                                                                                                                   PROGRESS TO DATE
       U




                PROJECT
 O

       R




                                                                                                                                                                                                     PLANNED ACTION                     deliverables)/
                                                       Apr        May Jun         Jul   Aug Sep    Oct   Nov Dec   Jan   Feb Mar
N

     FO




                                                                                                                                                                                                                                         Date on FP

 6 CPC      Woodberry Down                                                                                                         RP2 - 24.01.05; RP4 - 28.11.05; RP5.1 - 19.10.06; RP5.2 - CED - Capital Scheme                      SC: 13, 14, 15, 16,
CHIEF EXECUTIVE'S inc
            Regeneration                                                                                                           04.09.07; RP5.3 - 15.07.08; RP5.4 - ...                                                             17, 18
            Programme - Kick                                                                                                                                                                                                           Date on FP: May 08
PartnershipsStart Sites Programme
               165M
                                                                                                                                   Appointment of consortia approved by November 2006
                                                                                                                                   Cabinet. PDA signed August 2006 but amended due to land
                                                                                                                                   swap. Building of 117 social rented homes on old school site
                                                                                                                                   almost complete, hand over in June 2011.
 7   HPB    Community - Closed                                                                                                     RP2 - 21.11.05; RP4 - 11.04.06; RP5.1 - 13.06.07; RP5.2 -    CED - 11th May 2010 +1+1               SC: ...
            Circuit Television                                                                                                     10.06.08; RP5.3 - 01.09.09; RP5.4 - ...                      To be re-tendered in conjuction with   Date on FP:
            Staffing Contract               1.7M                                                                                                                                                                                       October 2004
                                                                                                                                   Contract awarded April 2006 working well.                    Parking Enforcement (Item 1)

 8   HPB    Murray Grove Post                                                                                                      RP2 - 10.11.09, RP4 - 02.02.10; RP5 - ...                    CED - 25th August 2015                 SC: …
            Office                          180K                                                                                   Post Office open.                                                                                   Date on FP: Oct
                                                                                                                                                                                                                                       2009
 9   CPC    Holly Street Phase 6B                                                                                                  RP2 - 24.06.02; RP4 - 28.07.03; Rep 23.05.05; RP5 -         CED - Sept 2011                         SC: 9, 12, 14, 15,
            - Redevelopment                                                                                                        17.07.07; RP5 - 15.07.08; RP5.2 - 09.12.09; DEL -                                                   16, 17, 18
                                                                                                                                                                                                                                       Date on FP: May
                                                                                                                                   19.10.10; VAR - 09.11.10; RP5.3 - ....
                                            27M                                                                                                                                                                                        2005
                                                                                                                                   All but 2 LBH homes completed. Developer delayed start of
                                                                                                                                   final phase due to economic climate. Contract extended from
                                                                                                                                   01.01.09: 75/ 139 wks (September 2011).
 10 CPC     Waste Management -                                                                                                     RP2 - 19.12.05; RP2A - 21.03.06; RP4 - 30.10.06; RP5.1 -     CED - 28th February 2011 + 2           SC: 21
            Waste Recycling                                                                                                        22.01.08; RP5.2 - 08.09.09; RP5.3 - ...                                                             Date on FP:
            Services           2.4M pa                                                                                                                                                                                                 February 2004
                                                                                                                                   Performance being monitored and operating well. Contract
                                                                                                                                   extended from 2011 to 2013.
 11 HPB     Criminal Justice Drug                                                                                                  RP2 - 14.10.08; RP4 - 02.06.09; RP5.1 - …;                   CED - 1st August 2012                  SC:
            Treatment Service               4.5M                                                                                   Contract start August 2009.                                                                         Date on FP: Oct
                                                                                                                                                                                                                                       2008
 12 CPC/H   Independent Tenants                                                                                                    (RP2 - 27.03.06); RP4 - 17.12.07; RP5 - 10.11.09; RP5.2 - ... CED - November 2011                   SC: 12, 14,15, 16,
            and Leaseholders                                                                                                       Appointment of panel of representatives to be used by                                               17
    PB                                      600K                                                                                                                                                                                       Date on FP: March
            Advisor [ITLA]                                                                                                         existing and future estate renewal programmes.
                                                                                                                                                                                                                                       2006

 13 HPB     Parking -                                                                                                              RP2 - 11.07.06; RP4 - 26.03.07; BN - 08.07.08; VB -            CED - 1st August 2012                SC: 6, 20
            Management                                                                                                             01.09.09; RP5 - ....                                                                                Date on FP:
            Information Software                                                                                                                                                                                                       February 2005
                                                                                                                                   Contractor Spur Solutions. Contract signed; system
            Replacement
                                            485k                                                                                   operational. Additional work outside of original specification
                                                                                                                                   (web pages/Channel Migrations) commissioned as separate
                                                                                                                                   project, some of which has been delivered and some still in
                                                                                                                                   testing.
 14 HPB     Community - Closed                                                                                                     RP2 - 07.07.09; RP4 - 02.02.10; RP5 - ...                      CED - 31st March 13 + 1              SC: 1, 14
            Circuit Television                                                                                                     Contractor has gone into liquidation, an associated company                                         Date on FP:
            Maintenance Contract            220K                                                                                   has bought the contract, novation agreement being                                                   September 2003
                                                                                                                                   processed .
 15 HPB     Hackney Enterprise                                                                                                     RP5 - CPC - 02.06.09.                                        CED - 28th February 2012               SC: …
            Network                                                                                                                BN/RP2 - 14.11.07; RP2A.1 - 18.03.08; RP2A.2 - 08.07.08;                                            Date on FP: June
                                          300K +                                                                                                                                                                                       2007
                                                                                                                                   RP4.1 - 11.11.08; RP4.2 - 09.06.09; DEL - 19.10.10; RP5 -
                                           300K
                                                                                                                                   …
                                                                                                                                   Contract operational .
 16 CPC     Ottaway &                                                                                                              RP2 - 09.02.10; RP4 - 16.03.10; RP4A - Del Auth, 15.06.10; CED - Capital Scheme                     SC: …
            Rendalsham New                                                                                                         RP5 - ...                                                   Due for completion March (Ottoway)      Date on FP: Dec
            Build                           4.2M                              5                                                    LA new build project. Works almost completed on both sites. May (Rendalsham). RP5 scheduled         2009
                                                                                                                                                                                               for June 2011
 17 CPC     Regeneration -                                                                                                         RP4 - 20.10.03; Rep - 24.10.05; BN.1 - 12.12.06; BN.2 -      CED - April 2014                     SC: 9, 12, 14, 15,
            Haggerston West and                                                                                                    20.11.07; RP5.1 - 18.11.08; RP5.2 - …                        RP5 to be considered at end of Phase 16, 17, 18
            Kingsland Estate                90M                                   5                                                Estate Transferred.                                          1 in July 2011.                      Date on FP: April
                                                                                                                                                                                                                                       2004

 18 HPB     Remote Monitoring                                                                                                      RP2 - 02.02.10; RP4 - 31.08.10; RP5 - ...                    CED - ….                              SC: …
            Street Lighting                                                                                                        Remote monitoring of street lighting for maintenance and     On hold until the Carbon Reduction    Date on FP: Aug

                                            850K                                               5                                   energy efficiency purposes.                                  Committee resolve the issue of carbon 2009
                                                                                                                                                                                                tokens for dynamic metering which is
                                                                                                                                                                                                central to this installation.




            C:\Docstoc\Working\pdf\4b8410cb-2b0f-4119-a419-3780d52e6cc9.xls                                                             11 of 17                                                                                                                      6/23/2011
                                                                                                     APRIL 2011 PROCUREMENT FORWARD PLAN                                                                                                                  Agenda Item ...

                                                                                        Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                       2011                             2012                                                                                                         STRATEGIC




                                               £ (est)/
                                                                                                                                                                                                  PROJECT STATUS/
         M




                                                                                                                                                                                                                                    CONTEXT (key




                                                 act
 S




                                                                                                                                                  PROGRESS TO DATE
        U




                   PROJECT
 O

        R




                                                                                                                                                                                                  PLANNED ACTION                    deliverables)/
                                                          Apr        May Jun     Jul   Aug Sep    Oct   Nov Dec   Jan   Feb Mar
N

      FO




                                                                                                                                                                                                                                     Date on FP

19 HPB/C      Ways into Work                                                                                                      RP2 - 10.11.09, RP4 - 13.07.10; RP5 - ...                   CED - 31st March 2013                 SC: …
CHIEF EXECUTIVE'S inc
   PC           4.2m                                                                                                              Support to get local people into work.                                                            Date on FP: Oct
                                                                                                                                                                                                                                    2009
Partnerships
 20 CPC       Environmental &                                                                                                     RP2 - 09.12.09; RP4 - 07.09.10; RP5 - ...                  CED - ….                               SC: …
              Waste Management                                                                                                    To facilitate information sharing between Waste Management RP5 agreed in September 2011           Date on FP: May
              Software [EQuIS]                 500K                                           5                                   and Environmental Enforcement. Development works                                                  2009
                                                                                                                                  underway.
 21 CPC       Bridport New Build                                                                                                  RP2 - 16.03.10; RP4 - 10.6.10 Del Auth; RP4 - 13.07.10 Del CED - Capital Scheme                   SC: …
                                                                                                                                  Auth; RP5 - ...                                            Due for completion July. RP5           Date on FP: Dec
                                               180K                                           5                                   LA new build project. Works underway                       scheduled for September 2011           2009


 22 CPC       Woodberry Down                                                                                                      RP2 - 12.12.06; RP2A - 19.06.07; RP2A.2 - 25.03.08; BN -    CED - Capital Scheme                  SC: 12, 14, 15, 16,
              Regeneration                                                                                                        10.02.09; BN - …; RP4.1 - ...; RP4.2 - ...; RP5 - …                                               17, 18
              Programme - RSL/                700M                                                                                Phase 2-4 PDA variation to be agreed.                                                             Date on FP:
              Developer Partner                                                                                                                                                                                                     February 2004
              Selection

 23 HPB/      Stimulant Treatment                                                                                                 RP2 - 13.10.09; RP4 - 13.07.10; RP5 - ...                   CED - ….                              SC: …
              Service                                                                                                             Provision of intensive 1-2-1 and structured group work to   RP5 scheduled for October 2011        Date on FP: Aug
    CPC                                       2.13M                                                                                                                                                                                 2009
                                                                                                                                  discourage illicit substance, alcohol and prescribed drug
                                                                                                                                  misuse.
                                                                                                                                  RP2 - 24.10.05; BN - 21.03.06; RP2A - 23.06.06; BN -        CED - 31st March 2011                 SC: ...
                                                                                                                                  19.10.06; RP4 - 29.01.07; RP5.1 - 00.11.07; RP5.2 -         Following approval in January 2011,   Date on FP:
              Highways: 2011-2015                                                                                                                                                                                                   February 2004
 24    CPC    Streetscene & Street             40M                                                                 5              09.09.08; RP5.3 - 17.11.09; RP5.4 - ....                    RP5 scheduled for January 2012
                Lighting Contract                                                                                                 RP2 - 16.03.10; RP4 - 18.01.11; RP5 - ...
                                                                                                                                  Contract awarded, implimentation underway for April 2011.
 25    HPB        Jobs Brokerage                                                                                                  RP2 - 17.01.08; RP2A - 18.03.08; RP4 - 08.07.08; BN -       CED - 30th October 2010 +2            SC: …
                                                                                                                                  06.01.09; RP5 - 05.01.10; VAR BN - 11.01.11; RP5.2 - ...                                          Date on FP:
                                                                                                                                                                                                                                    December 2007
                                              788k +                                                                              Provision of comprehensive service to match Hackney
                                               788k                                                                               resident to opportunities around Olympics. Contract
                                                                                                                                  operational.

 26    HPB        Birkbeck Mews                                                                                                   RP2 - ….; RP2A - …..; RP4 - ….; RP5 - …..;                 CED - …...                             SC: …
                                                                                                                                  Development by way of temporary modular building. Lifespan                                        Date on FP: March
                                                                                                                                  10 - 20 years.                                                                                    2011


 27    CPC    Dalston Lane Terrace                                                                                                RP2 - ….; RP2A - …..; RP4 - ….; RP5 - …..;                  CED - …...                            SC: …
              Conservation Led     220k +                                                                                         Back to back purchase then sale of houses and land in                                             Date on FP: March
              Regeneration          ???k                    2                                                                     conservation area for development.                                                                2011


HACKNEY HOMES
Property Services
 28 CPC      External Decorations                                                                                                 RP2 - 13.07.10; RP4 - ...; RP5 - …                       CED - …..                                SC: , ,,,
              & Ancillary work                                                                                                    Works to be tendered to ensure compliance with CLARA and RP4 slipped from April to June 2011      Date on FP: May
                                                8M                      4                                                                                                                                                           2010
                                                                                                                                  ability to recharge where required. 41 EoI evaluated .
 29 CPC       Building Materials                                                                                                  RP2.1 - 27.03.06; RP2.2 - 26.06.06; RP2A - 12.09.06; RP4 - CED - 31st May 2011                    SC: 9, 12,16,17,18
              and Supplies                                                                                                        20.02.07; RP5.1 - 11.12.07; RP5.2 - 09.09.08; RP5.3 -                                             Date on FP:
                                                                                                                                                                                                                                    February 2004
                                                                                                                                  08.09.09; RP5.4/2&4 - 07.09.10; RP5.5 - ...
                                               45M                                                                                Contracts operational since 01.06.07. Procurement for
                                                                                                                                  Housing Framework all set for use upon expiry.


 30 CPC       Woodberry Down                                                                                                      RP2 - 15.07.08; BN - …; RP2A - . ; RP4 - ...; RP5 - …       CED - March 2012                      SC: 12, 14, 15, 16,
              Regeneration                                                                                                        Budget agreed July. Mulalley appointed from Decent Homes                                          17, 18
              Programme - Interim              17M                                                                                Framework.                                                                                        Date on FP:
              Repairs                                                                                                                                                                                                               February 2004




               C:\Docstoc\Working\pdf\4b8410cb-2b0f-4119-a419-3780d52e6cc9.xls                                                         12 of 17                                                                                                                    6/23/2011
                                                                                                     APRIL 2011 PROCUREMENT FORWARD PLAN                                                                                                                      Agenda Item ...

                                                                                        Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                       2011                            2012                                                                                                              STRATEGIC




                                               £ (est)/
                                                                                                                                                                                                      PROJECT STATUS/
           M




                                                                                                                                                                                                                                        CONTEXT (key




                                                 act
 S




                                                                                                                                                 PROGRESS TO DATE
          U




                   PROJECT
 O

       R




                                                                                                                                                                                                      PLANNED ACTION                    deliverables)/
                                                          Apr        May Jun     Jul   Aug Sep   Oct   Nov Dec   Jan   Feb Mar
N

     FO




                                                                                                                                                                                                                                         Date on FP

31 CPC         Planned Maintenance                                                                                               RP2 - 19.02.08; RP4 - RP4 - 15.07.08; BN - 10.02.09; RP5 - CED - 1st August 2008 + 2                   SC: 9, 12,16,17,18
CHIEF EXECUTIVE'S inc
               - Works: General                                                                                                  ...                                                                                                    Date on FP:
               Buildings and                                                                                                                                                                                                            February 2004
Partnerships   Electrical Contracts 20M pa                                                                                       Contracts expiring and taken up by DHs .



 32 CPC        Procurement 2010                                                                                                  RP2 - 1.06.09; RP2A - 08.09.09; RP4 - 16.03.10; BN -       CED - October 2014                          SC: , ,,,
               DHs                                                                                                               13.07.10; RP5 - …                                          RP5 scheduled for December 2011             Date on FP:
               Maintenance                                                                                                       Procurement of comprehensive partnering arrangement to co-                                             February 2008
                                              100M
                                               64M                                                                               ordinate all Decent Homes and Planned Maintenance.
                                                                                                                                 Contracts signed.
Regeneration
 33 HPB        Corporate Demolition                                                                                              (RP2 - 27.03.06); BN - 19.06.07; RP4 - 17.10.07; RP5.1 -         CED - 31st October 2011               SC: 12, 14, 15, 16,
               Framework                                                                                                         06.01.09; RP5.2 - ...                                                                                  17
                                                                                                                                 Appointment of 3 demolition contractors.                                                               Date on FP: March
                                                                                                                                                                                                                                        2006
Decent Homes
 34 HPB        Cranston Estate                                                                                                   RP2 -16.01.07; BN - 03.09.07; RP5 - 18.03.08; BN -               CED - …                               SC: 12, 14, 15, 16,
               Combined Heat and                                                                                                 13.10.09; RP5.2 - ...                                            Potential source of funding from      17, 18
               Power Scheme                                                                                                      Installation of new district heating system. Phase 1 complete.   energy companies negociated but       Date on FP: Sept
                                                                                                                                                                                                                                        2006
                                                                                                                                 In principle CESP funding agreed, waiting for LBH match          must be match funded by LBH Capital
                                               3.1M                                                                              funding to progress Phase 2 & 3.                                 which is under review.




Others
 35 HPB        Digital Aerial                                                                                                    RP2 - 09.09.08; RP4 - 10.02.09; RP5.1 - ...; RP5.2 - ...     CED - 31st March 2012 + 1              SC: …
                                                                                                                                 LAPN lead procurement for framework of digital aerial system Update required on success of tenant Date on FP:
                                                                                                                                 installers.                                                  satellite dish removal and scaffolding September 08
                                                7M
                                                                                                                                                                                              cost where Decent Home work has
                                                                                                                                                                                              already been undertaken.

 36 CPC        Integrated Housing                                                                                                RP2 - 23.06.03; BN - 24.07.06; RP2 - 26.03.07; RP2A -       CED - 6th April 2015                       SC: 2, 9
               Management System                                                                                                 17.07.07; RP4 - 25.02.08; BN - 14.07.09; RP5 - …                                                       Date on FP: April
               (IHMS)                          2.5M                                                                              Supplier selected. Implementation underway Repairs and                                                 2004
                                                                                                                                 ASB operational, remainder to go live by end of March 2011.

 37 CPC        Housing                                                                                                           RP2 - 27.03.06; RP4 - 27.11.06; RP5.1 - 15.07.08; RP5.2 -        CED - 31st March 2011 + 3             SC: …
               Management                                                                                                        20.10.09; RP5.3 - 13.07.10                                                                             Date on FP:
               Contracts                                                                                                                                                                                                                November 2006
                                               29M                                                                               Contracts expiring 31st March 2011, additional years not
                                                                                                                                 being awarded. Services being bought back in house .


LEGEND
     CED       Contract                                                            CPC/HPB                                       Cabinet Procurement Committee or Hackney Procurement
 Del Auth Delegated                                                                    EXPT                                      Exempt Report
     N         New Projects                                                            REM                                       Marked for removal from future plans
      R        Red Rated                                                               VAR                                       Variation Briefing Note
               Summer                                                                   V                                        Verbal Briefing Report
         Current                                                                             Non Key Decision Briefing Notes (ie RP5s)
The Forward Plan is published monthly and reflects the progress of high and medium risk projects being undertaken by the authority. Reports are submitted for approval at
* Review Point 2: Procurement Strategy - to explain how projects are to be procured and seek permission to go out to market; and
* Review Point 4: Contract Award - following the tender process, Officers recommend to appoint the successful tenderer.




               C:\Docstoc\Working\pdf\4b8410cb-2b0f-4119-a419-3780d52e6cc9.xls                                                        13 of 17                                                                                                                         6/23/2011
                                                                       FORWARD PROCUREMENT PLAN FOR LOW RISK ITEMS


                                                                                                                                                                                                                                               STRATEGIC
                                                                                   2011                                 2012
 S




                                                    t)
                                                                                                                                                                                                          PROJECT STATUS/PLANNED
O




                                                     s
                                                                                                                                                                                                                                              CONTEXT (key




                                                  (e
N




        CONTACT             PROJECT                                                                                                                           PROGRESS TO DATE
                                                           Apr   May   Jun   Jul   Aug    Sep   Oct   Nov   Dec   Jan   Feb        Mar                                                                            ACTION                      deliverables)/
                                                                                                                                                                                                                                               Date on FP

CHIEF EXECUTIVE'S inc Partnerships

CHILDREN AND YOUNG PEOPLE'S SERVICES
                                                 £110K                                                                                   Service retendered                                              Savings generated £7K per
        Jackie       Advice and Advocacy for
    1                                             for 3                                                                                                                                                  annum. New contract starts 1st
        Merrifield   Looked after Children
                                                 years                                                                                                                                                   April.
    2   Gerald       Transport for Chilldren &                                                                                           Service retendered                                              Award due end Feb 2011 for
        Dennis                                   £2.4M                                                                                                                                                   implementation for 1st April 2011
                     Vulnerable Adults
    3   Gerald                                   £135K                                                                                   Funding under consideration for 2011/12                         Reduced costs being considered
        Dennis       Young Carers                                                                                                                                                                        for 2011/12.
                                                   pa
    4   Gerald                                    £60K                                                                                   Funding under consideration for 2011/12                         Will be retendered for new service
        Dennis       Independent Visitors                                                                                                                                                                to start September 2011.
                                                   pa
    5   Jackie                                                                                                                           Service performance of this framework to be considered for Data required on performance and
        Merrifield   Approved Provider Lists     Various                                                     4                           retender in autumn 2011. Frameworks for CSC and for Youth. volumes.
    6   Jackie                                                                                                                           Directorate wishes to retain this service for a further year.   Contract to be agreed one further
        Merrifield   Young Women's Project       £23Kpa                                                                                  Service is contracted collaboratively with other North/East     year.
                                                                                                                                         London Boroughs.
    7   Jackie                                                                                                                           Funding under consideration for 2011/12                         Contracts to be retendered for
        Merrifield   Training Contracts          Various          4                                                                                                                                      2011/12 courses to be agreed.



FINANCE AND
RESOURCES Management
 1 Karon west- Asset                              67K                                                                                    3-year contract agreed by DMT
        clarke       System
    2   Mike         CSC Café                                                                                                            Business case agreed.Adverts have been placed in various
        Sofianos                                                                                                                         media
    3   Mike         CSC Q-MATIC System           130K                                                                                   Single Tender Authority obtained in March.ITT issued and
        Sofianos                                                                                                                         evaluated.Contract award report has been
    4   Mike         CSC AV Equipment             101K                                                                                   Business case is being developed
        Sofianos
    5   John     Keltan House Lift                135K                                                                                   Tenders have been received are being evaluated.
        MCDonagh replacement
    6   Vernon      Bailiff contract               Nil                                                                                   Contract award report signed off in March by FDMT               Contract documentation is being
        Strowbridge                                                                                                                                                                                      finalised for signing and
                                                                                                                                                                                                         implementation to start in April
    7   Kay Brown    Online Benefit claim         130K                                                                                   Business case has been written and will need to go FDMT for
                     form                                                                                                                approval.
    8   Norman       Fleet - Tyres                300K                                                                                   Initial Business case has indicated that OGC framework can  Contract awarded
        Harding                                                                                                                          not be applied to this procurement,however recently OGC has
                                                                                                                                         put in place a new contract which is currently being
                                                                                                                                         reviewed.There is a possibility of using this arrangement
                                                                                                                                         instead of doing a full OJEU procurement.

    9   Jill Davys   Council's Insurance          10M                                                                                    Contract award report to be agreed by CPC in March 2008         Contract awarded
                     portfolio
10      Gillian      Call Recording solution       tbc                                                                                   Business case to be finalised
        Wheeldon
11      Chris Locke Provision of Bill             350K                                                                                   Contract awarded in February 2010
                    Payments service




                                                                                                                        14 of 17
                                                                    FORWARD PROCUREMENT PLAN FOR LOW RISK ITEMS


                                                                                                                                                                                                                                      STRATEGIC
                                                                                2011                                 2012
  S




                                                   t)
                                                                                                                                                                                                      PROJECT STATUS/PLANNED
 O




                                                 s
                                                                                                                                                                                                                                     CONTEXT (key




                                              (e
N




        CONTACT            PROJECT                                                                                                                       PROGRESS TO DATE
                                                        Apr   May   Jun   Jul   Aug    Sep   Oct   Nov   Dec   Jan   Feb        Mar                                                                           ACTION                 deliverables)/
                                                                                                                                                                                                                                      Date on FP
 12     Mike         BSF Provision of FM      125K                                                                                    Contract awarded in July 2010
        Sparrow      services
 13                  BSF Provision of ICT     240K                                                                                    Contract awarded in August 2010
                     services
 14                  Academy Support and      550K                                                                                    Contract awarded in February 2010
                     Maintenance contract
 15     Jill Davys   RTB Insurance             3M                                                                                     OJEU notice posted in September 2010 and plan to award
                     portfolio                                                                                                        contract in December 2010.




HEALTH AND COMMUNITY SERVICES
        Ted Rogers Library Management        29k                                                                                                                                                     Contract awarded and
    1              System                                                                                                             Upgrade Implemented                                            implemented
    2   Katie Jones Springhill Park          533k                                                                                                                                                    Contract awarded and
                    Changing Rooms                                                                                                    Units under costruction                                        implemented
    3   Mick         Mabley Green            465k                                                                                                                                                    Contract awarded and
        Beanse       Changing Rooms                                                                                                   Units under costruction                                        implemented
    4   Mark White Millfielda/Haggerston     109k                                                                                                                                                    Contract awarded and
                   Toilets                                                                                                            Construction underway                                          implemented
    5   ort          South Marsh Portable    45k                                                                                                                                                     Contract awarded and
                     Building                                                                                                         Unit in use                                                    implemented

    6   Sam Parry    BMX Track Repairs        30k




LEGAL AND DEMOCRATIC SERVICES
    1   Richard      Project Management       68K                                                                                     Business case agreed by DMT. Tender documents being            Contract awarded and
        Caton        Training                                                                                                         prepared. Advert placed on Council and Supply2gov website      implemented
    2   Joanne       Hackney Managers         TBC                                                                                     Business case has been agreed by DMT .Tenders are              Contract awarded and
        Lake         Training                                                                                                         currently being evaluated.                                     implemented
    3   Keith Miller Employee Assistance     33K pa                                                                                   3-year contract agreed by DMT
                     Programme




NEIGHBOURHOODS AND REGENERATION inc Hackney Homes
    1   John         Street Washing           400K                                                                                    Has been held up due to lack of procurement resources          Resources to be allocated and
        Wheatley     Contract                                                                                                                                                                        work to progress
    2   John         Weedspraying Contract    130K                                                                                    Has been held up due to lack of procurement resources          Resources to be allocated and
        Wheatley                                                                                                                                                                                     work to progress
    3   John         Supply of Pesticides     160K                                                                                    Framework to be established to seek economies of scale for     Resources to be allocated and
        Leader                                                                                                                        provision of pesticides and other chemicals for pest control   work to progress
                                                                                                                                      service.

Hackney Homes
    4   Catherine    Furniture Removal &     100k pa                                                                                  Specification being developed Contract to be advertised via                                           Mar-08
        Kirwan /     Storage Service                                                                                                  Compete For website.
        Paulette
        Weekes




                                                                                                                     15 of 17
               FORWARD PROCUREMENT PLAN FOR LOW RISK ITEMS


 RATING
R - Red; A -
Amber; G -
   Green




    G

    G

    G

    G

    G

    G

    G




                                   16 of 17
               FORWARD PROCUREMENT PLAN FOR LOW RISK ITEMS


 RATING
R - Red; A -
Amber; G -
   Green




                                   17 of 17

				
DOCUMENT INFO