Dream Home Database Application This document provides an overview of the Dream Home database application. Descriptions and instructions for creating the forms and reports listed are available as separate documents. Main Switchboard All parts of the application are accessed via the main Switchboard form. The user selects from one of the main subsystems by choosing a menu option on the main Switchboard. Each subsystem has its own switchboard of menu options. Branch and staff management Open the Branch and staff management switchboard. Property management Open the Property management switchboard. Rentals management Open the Rentals management switchboard. Staff reports Open the Staff reports switchboard. Property reports Open the Property reports switchboard. Exit Dream Home Exit the Dream Home application. Branch and staff management The branch and staff management subsystem allows details of branches, staff, next of kin, and workgroups to be entered and updated. Add branch Enter details of a new branch. frmBranchAdd View or edit branch Display the details of a particular branch and update its details if required. frmBranchEdit Add staff Enter details of a new member of staff and their next of kin. frmStaffAdd View or edit staff Display the details of a particular staff member, and update their details or their next of kin details if required. frmStaffEdit Create workgroup Set up a workgroup of staff. frmWorkgroup Change workgroup Update the membership of an existing staff workgroup. frmWorkgroupEdit Exit Return to main Switchboard. Property management The property management subsystem deals with all aspects of entering and updating details of properties for rent and their owners. Details of the inspections carried out on properties are also maintained here. Add property and owner Enter details of a property and its owner frmPropertyAdd frmOwnerPrivate frmOwnerBusiness View or edit property Display the details of a particular property and update them (including withdrawing the property from rental) if required. The log of changes to a particular property record may also be viewed. frmPropertyBrowse frmPropertyEdit frmPropertyLog frmPropertyLogDetails Delete old properties Delete the records of any properties that have been withdrawn for three years. frmPropertyDelete Edit owner Display the details of a particular property owner registered with Dream Home, and update them if required. fdlgSelectOwner frmOwnerPrivate frmOwnerBusiness Property inspections List the properties due for inspection, schedule the inspection appointment and record the details of the inspection after it has taken place. If the property is rented, generate letters to the renter before and after the inspection. frmInspection frmInspectionArrange frmInspectionComplete rptInspectionArrange rptInspectionComplete Exit Return to main Switchboard Rentals management The rentals management subsystem maintains records of renters and leases. Searches for suitable properties can be carried out and viewings of properties arranged for potential renters. Add renter Enter the details of a new renter. frmRenterAdd View or edit renter Display the details of a particular renter and update their details if required. frmRenterEdit Property viewings Arrange an appointment to view a property for a renter, and record their comments after the viewing has taken place. fdlgArrangeOrUpdateViewing frmViewingArrange frmViewingUpdate Search for property List properties available for rent that match the renter’s criteria for location, size and rent. frmPropertySearch Create lease agreement Create a lease between Dream Home and a renter for a particular property. frmLeaseAgreement rptLeaseAgreement View lease Print the details of an existing lease agreement. fdlgSelectPropertyLease rptLeaseAgreement View renters Display a list of all renters registered at a particular branch. fdlgSelectBranchForRenters frmRentersAtBranch Staff Reports The staff reports subsystem provides a variety of printed and on- screen reports relating to staff. The user is able to Supervisors Display a list of supervisors at a selected branch. fdlgSelectBranchForSupervisor frmSupervisor Supervision Display a list of staff members supervised by a selected supervisor. fdlgSelectSupervisor frmSupervisee Staff report Print a list of staff at a given branch, or alternatively print a listing of all staff grouped by branch. fdlgPrintStaffReport rptBranchStaff Exit Return to main Switchboard. Property reports The Property reports subsystem provides a variety of printed and on- screen reports relevant to the management and of rental properties. In each case the user selects the required report from a list of available reports. Property managers Display a list of properties managed by a selected staff member. fdlgSelectStaffPropertyManager frmPropertiesManaged Inspection comments Display a list of the comments that have been made by staff members at inspections of a selected property. fdlgSelectPropertyInspection frmPropertyInspection Viewing comments Print a list of the comments that potential renters have made at viewings of a selected property. fdlgPrintPropertyCommentsReport rptPropertyComments Property report Print a list of the properties registered at a selected branch, or alternatively print a complete listing of all properties grouped by branch. fdlgPrintPropertyReport rptBranchProperty Exit Return to main Switchboard.
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