SIGMA PHI EPSILON, INCORPORATED
KANSAS DELTA CHAPTER
ARTICLE I NAME AND OBJECTIVE
Section 1 This Chapter shall be known as the Kansas Delta Chapter of Sigma
Phi Epsilon, Incorporated.
Section 2 The objectives of this Corporation are:
a. To promote scholarship.
b. To build, develop, and strengthen the character of its members
c. To instill those principles which are essential in the
discharge of the duties which naturally devolve upon an
individual as a member of society.
d. To impress upon its members the true significance of fraternal
e. To aid and sustain, as far as possible, the government and
discipline of the institution.
f. To build balanced leaders for America's communities.
ARTICLE II MEMBERSHIP
Section 1 Membership in the Chapter shall be subject to the provisions of
The Grand Chapter Bylaws, Article I, Sections 1 through 8
Section 2 Any member of any chapter of Sigma Phi Epsilon attending this
University shall be permitted to affiliate with this Chapter
in accordance with Sigma Phi Epsilon Administrative Policies
and Procedures, Section E (30).
Section 3 This Chapter shall have the authority to initiate a candidate
for honorary membership.
Section 4 Any member of this Chapter who ceases to be a student at this
institution shall be regarded as an alumni member.
Section 5 Any person who properly affiliates himself with this Chapter and
is enrolled in this institution shall be considered a full member
of the Chapter and subject to the Grand Chapter Annual Membership
Dues, Fees, and Insurance.
Section 6 Inactive membership in this Chapter shall not be permitted in
accordance with Grand Chapter Bylaws, Article I, Section 7.
Section 7 No individual shall be asked to become a new member of the
Chapter unless he has attained a high school grade point
average of 3.0 or above (on a 4.0 scale). Continuing students
who may be asked to become a new member must have attained
a cumulative G.P.A. of at least 3.0
Section 8 The institution of pledgeship or any second-class citizenship
does not exist at the Kansas Delta Chapter. An individual
becomes a new member by undergoing the Sigma Rite of Passage.
During the Sigma Challenge, the new member will be required to
meet specified Chapter and Fraternity goals. The Chapter
Chaplain will appoint a Big Brother to assist the new member in
setting goals and attaining those goals. If those goals are
completed to the satisfaction of the Chaplain, the Big
Brother, and the Sigma Challenge Coordinator, the individual
may continue his progress in The Fraternity by participating
in the Phi Rite of Passage. If the Sigma Challenge goals
have not been met, the Standards Committee may grant a
specified extension of time for the member to meet his goals
or may ask the member to resign his membership.
Section 9 During the Phi Challenge, the new member will again be
required to meet specified Chapter and Fraternity goals.
This challenge must last for at least twelve weeks but can be
extended for no longer than one year. If the goals have been
attained to the satisfaction of the Chaplain, the member's
mentor, and the Phi Challenge Coordinator, the new member
may proceed to the Epsilon Rite of Passage which is to be
considered the actual initiation into The Fraternity and
after which, the Fraternity's Badge is conferred upon the
Section 10 All goals and activities in the Sigma and Phi Challenges shall
be of a constructive nature and all forms of hazing and any
activity commonly associated with "Hell Week" are prohibited.
Section 11 A member in good standing is defined as one who is not finan-
cially indebted to the undergraduate Chapter, alumni corpora-
tion, or Grand Chapter, who is not subject to suspension or
expulsion for any reason, and who maintains a cumulative
grade point average over 2.5 on a 4.0 scale. Only members in
good standing may vote in Chapter meetings and may be eligible
to become officers of the Fraternity.
Section 12 The academic standards of this chapter shall be as follows:
a. Any member who achieves a semester grade point average
below 1.0 shall be subject to expulsion by the under-
graduate Chapter for non-performance. If the Standards
Board votes to expel a member for non-performance under this
provision, the member may appeal to the undergraduate chapter
at the first chapter meeting of the semester following the
semester in which the member earned less than a 1.0.
Expulsion can be negated by a 2/3 vote of the chapter at said
b. Any member who has two consecutive semesters below a 2.5 grade
point average or, has earned below a 2.5 grade point average
during any three semesters during his period of membership,
shall be subject to expulsion by the undergraduate Chapter.
Any member who earns below a 2.5 grade point average will be
considered a member not in good standing and his social
privileges shall be eliminated for a period extending to the
first grade check in the next semester or, if still not above
a 2.5, until official semester grades reveal that at least a
2.5 grade point average has been attained. Any member in the
Phi or subsequent challenges with a G.P.A. below 2.5 either at
the end of the semester or during a semester when revealed by
grade checks, shall complete 8 study hours each week until
official grades are received. Study hours will be monitored
by the Scholarship Chairman and the Scholarship Committee.
Section 13 No member of this Chapter shall purchase for, make available to,
or give any alcoholic beverage to any individual who is not
of legal age to consume such.
Section 14 Each individual who joins the Kansas Delta Chapter of Sigma Phi
Epsilon shall adopt and sign the Chapter's Membership Standards
Agreement upon becoming a new member. Thereafter, the Member-
ship Standards Agreement must be re-signed every semester.
Each member's agreement shall be maintained by the Chaplain. At
the beginning of each semester, the chapter will review the
agreement in order to emphasize its importance.
ARTICLE III THE EXECUTIVE COMMITTEE
Section 1 The Executive Committee shall consist of the President, Vice
President of Programming, Vice President of Finance, Vice
President of Member Development, Vice President of Recruitment,
and Vice President of Communications.
Section 2 The Executive Committee shall meet the night before each
Chapter meeting or when called by the President or the
Vice President of Programming.
Section 3 The President shall preside at meetings of the Executive
Committee and shall report to the Chapter any action recommended
or taken by said Committee at each active chapter meeting.
Section 4 The Executive Committee shall be responsible for planning the
year's activities and establishing chapter policies, subject
to the approval of the Chapter and consistent with the Grand
Chapter Bylaws and Administrative Policies and Procedures.
Except in cases of emergency, as determined by the Executive
Committee by a 60% vote of its members, all add-ons assessed
to members of the Chapter must be approved by a majority
vote of the Chapter before they can be assessed.
Section 5 The Executive Committee shall act as an avenue of appeal
for decisions of the Standards Committee not involving
membership obligations. The actions of the Executive Committee
shall be final and binding unless overruled by a two-thirds
majority vote of the entire membership in good standing.
Section 6 The Executive Committee shall formulate and enforce Chapter
House Rules and the Chapter's Membership Agreement and may levy
fines for the violation of the house rules or agreement. House
rules formulated by the Executive Committee may be changed or
overruled only by a two-thirds vote of all members in good
standing. Any member seeking to change or overrule a House
Rule shall first request that the executive committee place his
challenge or change on the agenda of the next meeting of the
chapter. Such a request must be granted and does not require
an affirmative vote of the Executive Committee. Each House Rule
may only be challenged once in a semester. If the challenge
fails, the rule remains in force for at least the remainder
of that semester.
Section 7 No member of the Chapter shall commit the Chapter to the
expenditure of any unbudgeted funds without the majority
approval of the Executive Committee. Before approval can be
granted, the Executive Committee must insure that there is
sufficient unbudgeted funds available to cover the proposed
expenditure or it must provide for such unbudgeted revenues
through an add-on which will be voted upon by the entire
membership. Nothing in this section shall be construed as a
limitation upon the Vice President of Finance's authority to
pay for budgeted items such as rent, utilities, food service,
and the chapter account with Fraternity Headquarters.
Section 8 The order of business of the Executive Committee shall be:
a. Roll Call
b. Reading of previous Executive Committee minutes
c. Vice President of Finance report
d. Vice President of Programming report
e. Vice President of Recruitment report
f. Vice President of Member Development report
g. Vice President of Communications report
h. Standards Committee report
i. Notices and communications
j. Old business
k. New business
Section 9 The Executive Committee shall also be responsible for
recommending nominees for membership on the various Chapter
Section 10 The Vice President of Programming shall keep accurate type-
written and bound minutes of the Executive Committee meetings.
ARTICLE IV THE CABINET
Section 1 Each Executive Council officer shall preside over a cabinet
composed of committee chairmen.
1. The President's Cabinet shall consist of the chapter
secretary, the IFC representative, and the Risk Management
2. The Vice President of Finance's Cabinet shall consist
of the Steward and the chairmen of the House Structure
(House Manager) and Fundraising Committee.
3. The Vice President of Member Development's Cabinet
shall consist of the chairman of the Scholarship
Committee, the Speaker Director, and Historian.
4. The Vice President of Recruitment's Cabinet consists of
the chairmen of Recruitment, and the Balanced Man
5. The Vice President of Programming's Cabinet consists of
the chairmen of Events, Philanthropy, and Intramural
6. The Vice President of Communications' Cabinet consists of
the Director of Alumni Operations and Relations, the public
relations chairman, Townee Coordinator, and Technology chairman.
Section 2 Each Executive Council officer shall meet with his Cabinet
prior to the Executive Council meeting. The Executive
Council officer shall report to the Executive Committee any
action recommended or taken by his Cabinet.
Section 3 The Grand Cabinet shall consist of all committee chairman with
the President as presiding officer. The Grand Cabinet shall
meet only on those occasions when the President believes that
special circumstances require coordination from among several
ARTICLE V OFFICERS
Section 1 The following officers shall be elected by a secret ballot
at a formal meeting held on the last Monday in November and
shall serve for a term of one year: President, Vice President
of Programming, Vice President of Finance, Vice President of
Member Development, Vice President of Recruitment, Vice
President of Communications, Chaplain, Senior Marshal, Junior
Marshal, Guard, and Guide. Upon election, the following officers
shall act as the Board of Governors of Sigma Phi Epsilon, Kansas
Delta Incorporated: President, Vice President of Programming,
Vice President of Finance, Vice President of Member Development,
Vice President of Recruitment, and Vice President of
Section 2 Only a member in good standing shall be eligible to vote or hold
office or position of trust in this Chapter. In addition, to be
eligible for office, a member must have a cumulative G.P.A. of
2.7 or above. Finally, to be eligible for the Executive
Council or Standards Committee, a member must have completed
the Epsilon Rite of Passage, although that requirement can be
waived, by a vote of the Chapter, for the positions of Vice
President of Finance, Vice President of Membership Development,
Vice President of Recruitment, and Vice President of Communica-
tions if there are insufficient candidates from the Epsilon or
Brother Mentor Challenges.
Section 3 Officers shall be installed no sooner than the first Chapter
meeting following the election in order to provide for a
Section 4 The Vice President of Finance shall be approved and supervised
by the Kansas Delta Alumni Board which serves as the governing
body of the Kansas Delta Alumni Corporation and which supervises
undergraduate finances--except for the Events account.
Section 5 The order of succession of the officers is as follows:
President, Vice President of Programming, Vice President of
Finance, Vice President of Member Development, Vice President
of Recruitment, and Vice President of Communications.
Section 6 The undergraduate chapter shall have the power, by a vote of
two-thirds of all its undergraduate members in good standing,
to declare vacant any office of the chapter. Further, the
alumni board shall have the right to declare vacant the office
of vice president of finance for non-performance of his stated
duties and obligations. Whenever a vacancy occurs, it shall be
filled by whichever one of the following methods is appropriate
to the office:
a. If the office of President is declared vacant, the vacancy
shall be filled by succession of the Vice President of
b. If any other office is declared vacant, the vacancy shall be
filled through a special Chapter election which shall be
held no later than three weeks after the vacancy occurs.
Section 7 In addition to the duties specified by the Sigma Phi Epsilon
Administrative Policies and Procedures, Section E (3), the
the Executive Committee and Ritual Officers shall be charged
with the following duties:
1. He shall serve as the executive and administrative head of
this Chapter and shall be held responsible for its
efficient operation, provided that, he is not authorized
to sign any contract committing the Chapter to expenditure
of over $100 unless such contract is countersigned by a
member of the Kansas Delta Alumni Board.
2. He shall become thoroughly informed on all matters
pertaining to fraternity operations and shall study care-
fully the material found in all Fraternity publications;
in particular, the Sigma Phi Epsilon Bylaws and
Administrative Policies and Procedures, the Officers
Handbook, the Statement on Chapter and Individual
Responsibility, The Lifetime of Brotherhood, the Quest,
The Lexicon, the minutes of the last preceding Grand
Chapter Conclave, and any special messages or policies
sent to him by the Headquarters of Sigma Phi Epsilon.
3. He shall instruct and periodically review with his fellow
officers their duties and responsibilities. Ultimately,
he is responsible for insuring that all officers perform
their duties. Whenever that is not the case, then he is
authorized to make sure that all duties are performed.
4. He shall appoint and supervise the members of the
President's Cabinet which shall consist of the Secretary,
Risk Management Director and IFC Representative.
5. He shall monitor the Chapter's risk exposure and take
all steps to insure the Chapter and its activities are
6. He shall have the power to levy fines for violations of
the Chapter's House Rules or in general for violation of
7. He shall report all communications from Headquarters at
Executive Committee meetings and Chapter meetings.
8. He shall open and file all Chapter mail and file all
Chapter correspondence after it has been properly
9. He shall promptly notify National Headquarters of the
results of elections held by this Chapter.
10. He is responsible for completing the annual Periodic
Membership Report (PMR) for Headquarters. This
report shall be completed and returned to Headquarters
no later than March 30th of each year.
11. He shall, in consultation with the Recruitment Chairman,
make all room assignments under the following provisions:
a. The third floor of the house will not be opened
unless there are more than 35 residents in the
house who has signed housing contracts.
b. All members living in the house will have room-
mates unless there are open rooms on the first or
second floor when the third floor is closed.
c. New members MUST be roomed with another member who
must be in the Phi Challenge or above in the
Balanced Man Project.
d. In assigning rooms, the President shall give great
weight to the personal preferences of returning
members (if those preferences are in writing and
dated on the basis of first-come, first-served),
academic performance, chapter and campus involvement,
and the personalities of prospective roommates.
b. Vice President of Finance
1. Any undergraduate member of the Kansas Delta Chapter who
is recognized as being highly responsible in meeting his
financial and fraternal obligations and whose candidacy
for the position of Vice President of Finance is
consistent with Chapter policies, is eligible to be
elected to the position.
2. He shall serve as business manager for the Chapter and
be responsible for the efficient operation of the
3. He shall be in charge of and have total responsibility
for preparing a monthly housebill for all members of
the Chapter, collections, public notification of
housebills, add-ons, and special assessments, keeping
the Chapter's financial records, and disbursements. He
shall keep records in such a way that itemized
individual charges can be kept.
4. He shall provide an Exhibit G (budget) for this Chapter's
financial operations under the direction and with the
approval of the Alumni Board.
5. He shall prepare the monthly Exhibit I (financial
statement) which is due at Headquarters on the 15th of
each month. A copy of the Exhibit I will be provided
to the Chapter Counselor. He shall also perform a
monthly bank reconciliation.
6. He shall be responsible for pursuing delinquent accounts
including suspension of certain privileges for those
individuals who are ten days late in making payments,
suspending members who are 30 days late in paying their
financial obligations, and expelling, for financial
indebtedness, those individuals who are 60 days late
in their accounts. In all of these actions, the Vice
President of Finance acts under his own authority and
a vote of the Chapter is not required to implement
these actions although appeal of the Vice President of
Finance's decision may be made to the entire Chapter.
7. He shall insure that all checks are written with a
sufficient bank balance to cover them and that all
checks be countersigned by the designated alumni
member before being submitted to a creditor.
8. He shall make disbursements of Chapter funds only upon
presentation of a bill or, if reimbursing a member for
an authorized expenditure, upon presentation of a receipt
of purchase. On each bill or receipt shall be indicated
the date the check was written, the number of the check,
and the amount of the check. These bills and receipts
will be organized by vendor or purpose and retained for
at least six years.
9. The Vice President of Finance shall not accept cash
payments of any kind except if such funds are a result of
a fundraising, alumni, or family day event. Also, the
Vice President of Finance shall not collect or disburse
Chapter funds for the purchase of party favors.
10. He shall have the power to levy fines for violations of
the Chapter's House Rules or in general for violations
of Fraternity obligations.
11. He shall bill and collect $220 from each new member prior
the Sigma Rite of Passage for the Registration and
Lifetime Membership Fees.
12. He shall attend the monthly meetings of the Kansas
Delta Alumni Board and shall provide a written report
of the Chapter's financial condition including:
accounts receivable, accounts payable, money in bank,
and the short-term and long-term financial position of
the Chapter. The Alumni Board may establish additional
rules or policies to be implemented by the Vice President
13. He shall file the annual report with the Secretary of
State's office for the fiscal year ending June 1st.
This report must be filed with the Secretary of
State's office by September 15th of each year.
14. He shall act as resident agent for Sigma Phi Epsilon,
Kansas Delta, Incorporated. And therefore be responsible
for the above mentioned annual report filing for the
change of registered agent and/or address amendments
to the Articles filed with the Secretary of State's
15. All fines shall be submitted to the Vice President of
Finance within 48 hours of occurrence. A copy should be
provided to the Vice President of Finance, the person
levying the fine, and the person being fined. Fines for
failure to perform house duties are exempted from the
provisions of this section.
16. He shall appoint and supervise the work of the House
Manager, the House Steward, and the chairman of
the Fundraising Committee.
c. Vice President of Programming
1. The Vice President of Programming shall be the
ritualistic Vice President and shall assume all duties
in the absence of or the disability of the President.
2. He shall preside over the Programming Cabinet which
shall include the chairmen of the events, philanthropy,
and intramurals committee. He may also create a special
committee for Homecoming activities. He is responsible
for insuring that the goals of these committees are met.
3. He may appoint and remove the committee chairmen serving
in his Cabinet and may require that chairmen whose
committees expend Chapter funds must first prepare a
budget which must be approved by the Executive Council.
4. He shall meet weekly with his Cabinet and report the
activities of his committees to the Executive Council and
to the Chapter.
5. He is responsible for preparing and maintaining a
Chapter calendar which shall include all events, speakers,
philanthropy, fundraising, and ritual activities. This
calendar will be prominently posted in a public place
within the Chapter House.
6. He shall act as secretary of the Executive Council and
maintain typed minutes in a bound volume.
7. He shall have the power to levy fines for violations of
the Chapter's House Rules or in general for violations
of Fraternity obligations.
d. Vice President of Membership Development
1. The Vice President of Member Development shall act to
uphold, develop, and strengthen the character of the
members and to preserve the ideals and principles upon
which the Fraternity is founded.
2. He shall coordinate with the Chaplain, the Sigma, Phi,
and Epsilon Coordinators in order to develop a coherent
series of activities that shall include speakers,
experiential learning, celebrations, and other
programming consistent with Section d. (1).
3. By coordinating with other members of the Chapter, he
shall be responsible for developing chapter programming
on Monday nights from 8:00 p.m. through 9:30 p.m.
Nothing in this section shall be construed as limiting
programming to only Monday nights.
4. He shall be responsible to schedule and lead chapter
retreats and enrichment programs.
5. He shall preside over the Development Cabinet which
shall include the chairman of the scholarship committee,
the Historian, and the Speaker Director. He is responsible
for insuring that the goals of these committees are
6. He may appoint and remove committee chairmen serving in
his cabinet and may require chairmen to prepare a budget
if a committee expects to expend Chapter funds.
7. He shall meet weekly with his Cabinet and report the
activities of his committees to the Executive Council and
to the Chapter.
8. He shall have the power to levy fines for violations of
the Chapter's House Rules or in general for violations of
e. Vice President of Recruitment
1. The Vice President of Recruitment shall be responsible for
recruiting new members, both undergraduate and alumni,
into the chapter.
2. He shall preside over the Recruitment Cabinet which
includes the chairmen of the recruitment, and Balanced Man
Scholarship committees. He is responsible for insuring that
the recruitment and Balanced Man Scholarship committees
prepare a budget and that all of his committees attain
3. He may appoint and remove the committee chairmen serving
in his Cabinet.
4. He shall meet weekly with his Cabinet and report the
activities of his committee to the Executive Council and
to the Chapter.
5. He shall plan and implement a recruitment skills workshop
for all chapter members.
6. He shall schedule dates for members to enter the Sigma
7. He shall have the power to levy fines for violations of
the Chapter's House Rules or in general for violation of
f. Vice President of Communications
1. The Vice President of Communications shall be responsible
for all alumni activities, all communications between the
undergraduate chapter and alumni, Headquarters, and
campus and community, and supervise the Chapter's
Technology activities including its website.
2. He shall preside over the Communications Cabinet which
shall include the Director of Alumni Operations, the public
relations director, the townee coordination committee, and
the chairman of the Technology Committee.
3. He shall have the power to levy fines for violations of
the Chapter's House Rules or in general for violation of
ARTICLE VI CHAPLAIN, BALANCED MAN PROGRAM COMMITTEE, AND
Section 1 The Chaplain is a ritualistic officer of the Fraternity and has
a key role in all formal meetings and in all Rites of Passage.
He shall also assume an advisory, fraternal and helpful
attitude over the moral and religious habits and life of the
members of this Chapter.
a. He shall notify the Chapter of the illness or distress of
any member. Upon his own initiative or at the direction of
the Chapter's officers, he shall respond in an appropriate
manner to the needs of the members and their families
whenever the occasion demands it.
b. He shall be in charge of any religious services of this
Chapter and shall encourage regular church attendance by
c. He shall, at each regular Chapter meeting, lead the Chapter
in a discussion of The Ritual. This discussion shall be
included as a scheduled item on the agenda of each meeting.
Section 2 The Chaplain shall supervise and coordinate the Balanced Man
Program. To assist the Chaplain in this task, he shall appoint a
Brother Mentor Challenge Coordinator (who must be either in the
Brother Mentor or Fellow Challenge), an Epsilon Challenge
Coordinator (who must be in the Brother Mentor Challenge), a Phi
Challenge Coordinator who must be in the Epsilon Challenge), and
a Sigma Challenge Coordinator. Challenge Coordinators may be
removed or reappointed at the discretion of the Chaplain. The
Chapter Counselor and the Chaplain will select alumni
coordinators to work with the Chaplain and each of the challenge
coordinators. Together, the Chaplain, the challenge
coordinators, and the alumni coordinators constitute the Balanced
Man Program Committee.
Section 3 As Chairman of the Balanced Man Program Committee, the Chaplain
shall appoint, in consultation with the Sigma Challenge
Coordinator and with recommendations from members, a Big Brother
for each member in the Sigma Challenge. The Chaplain is also
responsible for providing information to each challenge
coordinator about their respective duties, requiring each
challenge coordinator to develop a scheduled program for the
men in their challenge, and insuring that goals are attained.
Section 4 The Chaplain, in consultation with the appropriate challenge
coordinator, the member's mentor, and the member himself,
determines if each member should progress to the next Challenge.
This decision is made based on the attainment of the member's
goals, the degree to which the member has fulfilled the
expectations of his challenge, and degree to which the member has
met the standards set by the Chapter. The decision to progress
to the next challenge must be unanimously made by the four
individuals involved. If the Chaplain, coordinator, or mentor
denies a member from progressing to the next challenge, one of
the other three members may file a written appeal with the
Standards Board stating the grounds for an appeal. In making its
decision, the member seeking appeal bears the burden of proving
that he has, in fact, attained designated goals, has completely
fulfilled all obligations of his challenge, and has not been lazy
or dishonest in meeting his obligations. The Standards Board will
meet and discuss whether the appeal is substantiated. To reverse
the decision of the Chaplain requires a 2/3 vote of the Standards
Board. The decision of the Standards Board is final and not
appealable to any other body.
Section 5 The Chaplain, in cooperation with the Challenge Coordinators,
shall insure that the BMP "trackers" are prepared, maintained,
and posted in the Chapter house at all times. The Chaplain will
provide a copy of each tracker to the Chapter Counselor and will
retain all originals in a bound volume.
Section 6 The Chaplain will determine if a man's membership has terminated
due to nonperformance. Such nonperformance shall be determined
by a continuing refusal to meet the requirements of the member's
challenge and having no sufficient reason for such refusal, or
failure to maintain the Chapter's academic standards required of
all members, or failure to meet membership obligations. Having
made such determination, the Chaplain shall, if possible, notify
the member of the day and time that a Standards Board meeting
will be held to discuss the matter. At the Standard Board's
meeting, the Chaplain will explain the nature of the member's
nonperformance and request that the member be expelled from
Sigma Phi Epsilon for nonperformance. The Standards Board, by
majority vote will determine if the member should be expelled.
If the Standards Board votes to expel a member, the Chaplain
will announce the expulsion at the next Chapter meeting. A vote
of the Chapter is not required although appeal of the Standards
Board's decision may be made to the entire chapter, which, by a
2/3 vote of members in good standing, may overrule the Standards
Board decision. If the Standards Board's decision is not upheld,
the Chaplain will meet with the member and establish specific
performance criteria and a time limit to meet these criteria. If
the member fails to meet these criteria, the Chaplain may again
institute expulsion proceedings. If the Standards Board decision
is upheld, the Chaplain will prepare: (1) an expulsion form;
(2) the minutes of the Standards Board meeting in which expulsion
was voted upon; and, (3) minutes of the Chapter meeting at which
the expulsion was announced.
Section 7 The Chaplain shall be chairman of the Chapter's Standards
Board which is composed of: the Senior Marshal, the Junior
Marshal, the Guard, the Guide, one freshmen member at large,
and one additional member (non-freshman) at large. The
ritual officers shall be elected during the annual Chapter
election. The two members at-large will be appointed by the
Chaplain on the basis of nominations from chapter members.
Section 8 The Standards Board shall have the following duties:
a. Set appropriate standards of behavior for all members
consistent with the principles and ideals of this Fraternity.
b. Annually review the Membership Agreement for any changes or
c. Perform the adjudication and mediation tasks of the Chapter
when a member is charged with violation of House Rules,
the Membership Agreement, Kansas Delta By-laws, the
Sigma Phi Epsilon By-laws, the Sigma Phi Epsilon Statement
on Chapter and Individual Responsibility, generally accepted
standards of behavior, or Fraternity obligations in general.
The Board shall fulfill this obligation by informing the
individual regarding the charge and scheduling a hearing as
soon as possible to discuss the charge. If, after being
notified and agreeing to a hearing date, the alleged
violator fails to appear, the Standards Board shall presume
that the charge is valid. For charges involving membership
obligations or for repeated violations of policies and rules,
the Standards Commission, composed of the Chaplain, Senior
Marshal, Junior Marshal, Guard, and Guide may determine that
a trial is required. If so, the Standards Commission will
hear the evidence and Sigma Phi Epsilon Trial Procedures
will be followed.
d. Adjudicate appeals from decisions of the Chaplain in regard
to the Balanced Man Project. It requires a 2/3 vote of the
Standards Board to reverse a decision of the Chaplain.
e. Under its discretionary authority, it may hear appeals of
fines assessed to any member by an officer of the Chapter
provided that such appeals are made within two weeks after
the fine has been assessed. It requires a 2/3 vote of the
Standards Board to overturn a fine. Appeal of a Standards
Board decision may be made to the Executive Council only on
fines related to kitchen duties.
f. May initiate an action against a member who is not
performing his Fraternity obligations.
g. The Board shall be responsible for awarding a: Brother of the
Month, Committee of the Month, Brother of the Year,
Committee of Year, and Hero (a one time award for a very
Section 9 The Standards Board, upon making a determination that a
violation has occurred, may issue a warning, may recommend a
public censure of the individual, may levy a fine, may suspend
the person from active membership for a specified period, or
may formulate other prescriptions designed to fulfill the
Ideals and Principles of the fraternity. All decisions of the
Standards Board will be written and posted in the Communications
Center. The Senior Marshal, or other member designated by the
Chaplain, shall be responsible for taking minutes of each meeting
and posting the summaries of the Board's decisions.
Section 10 In addition to their duties as members of the Standards Board,
the ritualistic officers on the Board shall have the following
1. He shall perform all duties and ceremonies as prescribed
by The Ritual and Guide of Sigma Phi Epsilon Fraternity.
b. Senior Marshal and Junior Marshal
1. The marshals shall have custody of the ritualistic
paraphernalia of the Chapter and shall be responsible
for its proper storage and maintenance.
2. They shall properly prepare and remove the ritualistic
paraphernalia for formal meetings, rites of passage,
and other ceremonies.
3. They shall insure that all paraphernalia is available
for all meetings and ceremonies as well as available for
any member entitled to review it.
4. They shall perform all duties as prescribed by The Ritual
and Guide of Sigma Phi Epsilon Fraternity.
1. He shall guard the door during meetings and shall admit
only members who are entitled to that privilege.
2. He shall perform all duties as prescribed by The Ritual
and Guide of Sigma Phi Epsilon Fraternity.
1. He shall perform all duties as prescribed by The Ritual
and Guide of Sigma Phi Epsilon Fraternity.
ARTICLE VII CHAPTER COUNSELOR
Section 1 The Chapter Counselor is appointed by the National Board of
Directors of Sigma Phi Epsilon for an indefinite term. The
Chapter Counselor shall have the powers and duties as
prescribed by the National Board of Directors.
Section 2 The Chapter Counselor is held responsible for insuring that
the Chapter lives and acts in accordance with the charter,
bylaws, policies, and procedures of the Sigma Phi Epsilon
Fraternity. In addition, the Chapter Counselor will act as
adviser to the Chaplain in the Balanced Man Program, insure
the financial stability of the Chapter, facilitate goal
setting by the Chapter, and will assist in the areas of
recruitment and development.
Section 3 The Chapter Counselor represents the continuity of the Chapter
and shall endeavor to advise the officers and members of the
Chapter in such a way as to preserve that continuity.
Section 4 The Chapter Counselor shall serve as a channel of communication
between the undergraduate chapter and the Alumni Board.
Section 5 The Chapter Counselor shall serve as a channel of communication
with the National Headquarters, particularly in the areas of
finance, development, and risk management.
ARTICLE VIII COMMITTEES
Section 1 Each member of the Executive Council shall preside over a
cabinet composed of designated committee chairmen or directors.
The President may appoint special committees if the need arises.
The committee chairman or directors shall be appointed by
the appropriate Executive Council member and may be removed
by that member. Alternatively, the President can recommend
the removal of any committee chairman or director to the
Executive Council which must approve such a recommendation by
a majority vote. Grounds for removal are malfeasance, non-
feasance, and misfeasance of office.
Section 2 Committee members other than chairmen or directors shall be
appointed by the appropriate Vice President after consultation
and coordination by the full Executive Council.
Section 3 The committee chairmen and directors shall have the following
a. To attend all meetings of their respective sub-cabinet and
consult with the appropriate Executive Council officer
regarding activities, plans, and problems.
b. To call regular meetings of their committees and to insure
attendance by all committee members.
c. To develop semester goals for their committees by the 3rd
Executive Council meeting of each semester. These goals
shall be written and submitted to the appropriate Executive
Council officer who supervises the work of the committee.
d. To work diligently to attain the goals established for their
e. To provide each week, to the supervising Executive Council
officer, a written report regarding the activities of the
committee. The Executive Council officer will present
to the Chapter meeting only those portions of the report
that specifies a completed plan for a Chapter activity or
event and includes details concerning date, time, cost,
and any other relevant information. During the Chapter
meeting, an Executive Council officer may request
assistance from a committee chairman to reply to a detailed
question from a member.
f. To attend meetings of the Grand Cabinet when called by the
Section 4 The duties of the Standing Committees or Directors within the
President's Cabinet shall be as follows:
a. SECRETARY - shall record the minutes of all Chapter meetings
and such minutes shall be kept in a typed, bound form. He
shall be responsible for keeping this Chapter's Bylaws,
House Rules, and traditions and shall amend them as they are
amended by this Chapter. He shall maintain and preserve
in the bound Chapter Minutes Book, the official roll of the
membership of this Chapter; said roll shall also serve as
an official record of attendance at meetings. He shall also
be responsible for the proper maintenance of the Chapter's
Membership Record Book including such items as chapter
offices held, date of graduation, national identification
number, etc. Finally, he may perform other duties as
directed by the President.
b. IFC REPRESENTATIVE - shall be responsible for representing
this Chapter to the Washburn University IFC. He shall be
responsible for maintaining communication between the
Chapter and IFC and advise the Chapter of any significant
IFC debate or activities that may call for action on the
part of the Chapter.
c. RISK MANAGEMENT DIRECTOR - shall be responsible for the
1. To coordinate with committee chairmen planning events and
activities to insure that such planning also includes
risk management considerations.
2. To insure that good risk management is followed at all
events and activities of the Chapter by adhering to
Chapter and Sigma Phi Epsilon policies which require,
among other things, closed parties, guest lists, key
checks, food, public transportation for events outside
the house, availability of non-alcoholic beverages,
certificates of insurance, etc.
3. To inspect, at least twice each semester, every occupied
residential room in the Chapter House to insure that
the fire escape plan is posted on the door of each room
and that each room using multiple electrical appliances
is using a power strip or power cord.
4. To conduct a fire drill or evacuation drill at least
once each semester.
5. To organize, in cooperation with the Chapter Counselor, a
risk management session at the beginning of each semester.
6. To organize, in cooperation with the Speaker Director,
the Vice President of Member Development, and the Sigma
and Phi Challenge Coordinators, at least one speaker
per semester to address the Chapter on Risk Management
Section 5 The duties of Standing Committees and Directors within the
Vice President of Finance's Cabinet are as follows:
a. HOUSE MANAGER -shall regularly inspect the Chapter House
and supervise small repair and maintenance projects which
will improve the appearance and safety of the structure. He
shall also be responsible for the following:
1. To supervise the general physical maintenance of the
Chapter House and the administration of house duties
necessary to achieve this. He shall prepare a weekly
duty roster to be posted no later than Sunday of each
2. To fine those members who fail to do their duty or fail
to insure that duties are done properly provided that,
such fines are filed weekly on Monday with the Vice
President of Finance in a written report itemizing the
duty fines, the date the each fine was incurred, and the
members who have been fined.
3. To change the combination on the front and rear doors at
least once a month.
4. To lock and unlock kitchen cabinets where food is stored
as well as locking the refrigerator during weekends.
5. To retain keys to all doors and locks in the Chapter
House including keys to all rooms. He shall be
authorized to fine any member who does not submit copies
of all room keys to him, provided that, such keys are not
to be given to anyone not specifically authorized by
the President or the Alumni Board representative. The
House Manager maybe fined for violation of this last
6. To care for and protect all tools belonging to the
Chapter or tools borrowed from others on behalf of the
7. To purchase cleaning supplies and equipment necessary
for the care and maintenance of the structure. If such
expenditures are within a budgeted amount, they will be
reimbursed by the Chapter.
b. HOUSE STEWARD - shall be responsible for supervising and
coordinating the delivery of food to the Chapter. He shall
purchase breakfast food, milk, margarine, and condiments
each week for which he will be reimbursed by the Chapter if
he remains within a budgeted amount. He shall also check
the delivery of food by the food service to make sure that
all that has been ordered is included in the delivery. If
that is not the case, he is to call the Food Service caterer
by 5:00 p.m. to correct the situation. He shall be the sole
channel of communication between the Chapter and the Food
Service caterer and shall meet with the Food Service
Director at least once a week to discuss possible menus
and ways to improve the service. He shall NOT be responsible
for ordering the amount of food to be delivered.
c. FUNDRAISING COMMITTEE - This committee is responsible for
planning and implementing one successful fund-raiser each
Section 6 The duties of the Standing Committees within the Vice President
of Programming's Cabinet are as follows:
a. EVENTS -- This committee shall be responsible for stimulating
the social graces of the members. The committee shall have
the duty of planning, implementing, and supervising all
social activities of the Chapter including exchanges with
sororities, formal parties, and Parents Day. It must present
to the Executive Council a complete budget of anticipated
costs for each event. The Executive council must approve
each event at least one week prior to the event in light of
its cost, scheduling, and appropriateness before it is
considered an official activity of the Chapter. The Events
Chairman and the Events Committee shall coordinate with the
Risk Management Director for insuring that each social
activity of the Chapter adheres to risk management policies
of this Chapter and Sigma Phi Epsilon, including the
Sigma Phi Epsilon Statement on Chapter & Individual
b. PHILANTHROPY - This committee shall be in charge of
developing and organizing charitable events and providing
opportunities for members to participate in philanthropic
events. To this end, the major duties of the committee are:
1. To develop a list of philanthropic opportunities for
individual members and the Chapter. This list shall
be published and updated in the Fall semester of each
2. To organize a philanthropic event or service project each
semester. In performing this function, the committee
should coordinate with the Epsilon Challenge Coordinator.
c. INTRAMURALS COMMITTEE - This committee shall be responsible
for organizing, publicizing, and participating in all games,
contests, and sports for which it is appropriate for the
Fraternity to participate. The Chairman will coordinate his
activities with the W.S.A. Intramurals Director so that the
members can be informed and fully participate in all intra-
mural activities. It shall also be the responsibility of the
chairman to make team selections whenever appropriate to the
sport or contest. He shall also submit the names of all
members wishing to participate in an intramural activity to
the W.S.A. Intramural Director. Finally, committee members
shall be responsible for personally reminding individual
members of impending intramural events to insure the greatest
Section 7 The duties of the Standing Committees and Directors within the
Vice President of Membership Development's Cabinet are as
a. SCHOLARSHIP -- shall be responsible for the following duties:
1. Prepare a list, with authorizing signatures, of all
members who shall be included on the roster qualifying
the Chapter for the IFC Scholarship Trophy. That list
should be prepared and sent to the IFC advisor and to the
Chapter Counselor no later than four weeks into each
2. If any member leaves school, is nonperforming, or is
expelled prior to the 12th week of each semester, the
Scholarship Chairman will insure that the member's name
is stricken from the scholarship list provided to the
3. Consult with the Sigma and Phi Challenge Coordinators to
review the academic goals of members within those
challenges and determine whether an academic plan is
required to assist those members.
4. Enforce the provisions of Article II, Section 12 regarding
members with a semester average of below a 2.5.
5. Develop and implement a system of at least one grade
check per semester for all members and share academic
information with the Sigma and Phi Challenge Coordinators
and the Chaplain. The first grade check shall be started by
the Scholarship Chairman no later than the seventh Monday
of each semester and all grade checks will be evaluated,
and a tentative chapter average computed, by the eighth
Monday of said semester.
6. Develop and implement academic programming for all
members. Such programming may include speakers on
study skills, mini-seminars on time management, planning,
and careers, tutorial programs, required study hours,
7. Designate a portion of the Chapter House as a study area
and designate days and times when this area can be kept
free of disturbances so members can study.
8. Aggressively work to create an atmosphere in the
Fraternity which is conducive to the pursuit of academic
excellence. Part of this duty is the enforcement of
quiet hours. The committee chairman is authorized to
fine members who are not adhering to quiet hours
provided that, the member who is violating quiet hours
is first given a warning and, if he fails to reduce the
noise, is then given a written notification of his fine
with the date, time, and nature of the disturbance
being included in the notification. A copy of this
notification shall also be given to the Vice President
b. SPEAKER DIRECTOR - He shall be responsible for scheduling
speakers for the Chapter. He shall endeavor to find
speakers who will address topics concerning: race, sex,
health promotion, disease protection, alcohol and drug issues,
community issues, university issues, etiquette, appropriate
dress, career choice, and any other topics that will raise the
awareness of members. These speakers may be scheduled for any
evening but, as a rule, should be confined to 8:00 on Monday
evenings. In carrying out his responsibilities, the Speaker
Director should coordinate with the Challenge Coordinators and
Scholarship Chairmen regarding their needs and resources and
should coordinate with the Vice President of Programming to
insure that there are no other scheduled events on the
c. HISTORIAN - He shall be responsible for maintaining a
record of the Chapter's activities. He should obtain
photographs of events, publications, newsletters, meeting
minutes, etc. and place them within the Chapter Scrapbook
which shall be a bound volume. Each annual Chapter
Scrapbook will be placed in storage and preserved for
Section 8 The duties of the Standing Committees and Directors within the
Vice President of Recruitment's Cabinet are as follows:
a. RECRUITMENT --- this committee, under the Recruitment
Chairman, shall be responsible for all recruitment activities
of the Chapter. Specific duties of this committee include:
1. Planning recruitment activities throughout the year
including "smokers", live-in weekends, and other
2. Providing a calendar of activities to the Vice President
of Recruitment by the 3rd Executive Council meeting of
each semester and providing a calendar of activities
by May 1 of each year for summer events.
3. Extending all invitations to prospective members.
4. Obtaining from the IFC advisor the list of names of
all prospective students.
5. Insuring that all new members are properly registered
with IFC including the $5.00 registration fee and,
informing the Chapter Counselor of the names and
addresses of all new members.
6. Attending the annual Recruitment events sponsored by
Sigma Phi Epsilon.
7. Organizing at least one recruitment seminar per semester
from members of the Chapter.
8. Assisting the President in finding appropriate roommates
for those new members who live in the Chapter House.
9. Assisting the Sigma Challenge Coordinator in choosing
appropriate Big Brothers for the new members.
10. The Recruitment Chairman shall serve as one of the
Chapter's representatives on IFC and shall attend all
IFC meetings and protect the interests of the Chapter.
b. BALANCED MAN SCHOLARSHIP COMMITTEE -- This committee shall
be responsible for selecting a Balanced Man Scholar each
fall. During each Fall semester, the committee will
prepare a calendar and a budget for its activities during
the year including the costs of all mailings. The
committee will be responsible for sending out applications to
high schools, selecting finalists, setting up interviews,
and conducting the interviews. It shall be the
responsibility of the committee to determine the winners
and hold a banquet in their honor. This committee shall
cooperate with the Alumni Committee and the Recruitment
Committee. The committee will be chaired by the Balanced
Man Scholarship Chairman who will be appointed by the
Vice President of Recruitment.
Section 9 The duties of the Standing Committees and Directors within the
Vice President of Communications' Cabinet are as follows:
a. ALUMNI -- This committee shall be chaired by the Alumni
Operations Director and shall have the following duties:
1. The Alumni Operations Director shall be editor of the
Chapter's Undergraduate Newsletter which shall be published
at least twice a year. Committee members shall solicit
or write articles for inclusion in the newsletter.
2. The committee shall maintain a current listing of
alumni addresses and seek to find "lost" alumni.
3. The committee shall coordinate with the Alumni Board the
planning, organizing, and implementing of at least two
alumni events each year which should include, but are not
limited to, the Hawkins Memorial Softball Tournament.
4. The committee shall coordinate alumni participation
in all activities of the Chapter including formal
dinners, membership development, initiation, parents
day activities, Balanced Man Scholarship banquet,
fundraising events and Homecoming.
5. The committee is expected to maintain contact with as
many alumni as possible through telephone calls and
letters. It shall also invite alumni to Monday night
6. The committee shall nominate no more than two men in
February of each year for consideration by the Chapter
as candidates for Honorary Initiation as part of Sigma
Phi Epsilon's Renaissance of Brotherhood Week. The
Alumni Operations Director shall coordinate the
initiation activities to insure that honorary members
are informed about the Fraternity and the initiation
ceremony, and properly registered with Headquarters
with a $25.00 check for each initiate.
b. PUBLIC RELATIONS DIRECTOR - shall be responsible for
publicizing on campus, in the community, and with National
Headquarters any activity which reflects credit upon Sigma
Phi Epsilon and the Kansas Delta Chapter. As a minimum, he
shall be expected to write one letter per month to Head-
quarters and to submit one article per month to The Journal.
Finally, he may perform other duties as directed by the
c. TOWNEE COORDINATION - This committee shall be responsible for
maintaining a current chapter directory of names, addresses,
telephone numbers (home and work) of all members and Alumni
Board members. This list shall be completed by the second
chapter meeting of each semester. This committee shall be
responsible for coordinating activities, including notifying
townees of all chapter activities in order to include those
members into the full life of the Chapter. In meeting this
objective, this committee may wish to develop a "phone chain"
in which each member is responsible for contacting two or
d. TECHNOLOGY - This committee shall have primary responsibility
for maintaining and updating the Chapter's website. That
responsibility includes keeping member and alumni names and
e-mail addresses up-to-date as well as including news about
the chapter and its activities.
ARTICLE IX CHAPTER MEETINGS
Section 1 Meetings of the Kansas Delta Chapter of Sigma Phi Epsilon will
normally be held on Monday evenings during the academic year
although special meetings may be scheduled at the call of the
President or through the petition of 2/3 of the members of the
Chapter. Whenever a special meeting is called by the President,
or by a petition of the members, the President shall give
reasonable notice of such meeting, stating the business to be
transacted, and no other business shall be transacted at such
special meeting except by a 2/3 vote of those present.
Section 2 A majority of the undergraduate members shall constitute a
quorum to transact business provided, however, that a meeting
and adjournment of less than a quorum, if legally held, shall
be sufficient for the purpose of imposing fines on absent
Section 3 At least once a month during the academic year, the Chapter will
hold a formal meeting which shall use the ritualistic para-
phernalia and shall be opened and closed using the form
prescribed in The Ritual. These formal meetings will be held on
the following occasions:
a. One meeting per month normally scheduled for the first
Monday of each month.
b. Phi, Epsilon, Brother Mentor, and Fellow Rite of Passage
c. The first meeting after the Epsilon Rite of Passage
d. The election and installation of officers.
e. The last regular meeting of the academic year.
f. At the discretion of the Chapter President.
g. At the request of a representative of the Grand Chapter.
Section 4 The President shall insure that proper decorum and proper
language is maintained at all meetings of the Chapter but
especially during formal meetings. The President shall
suspend from a meeting any member whose conduct is unworthy
in Sigma Phi Epsilon or unbecoming a gentleman. Such
suspensions shall constitute grounds for a hearing by the
Standards Board on the actions of the member so suspended.
Section 5 Attendance at all Chapter meetings is required of all members.
The Executive Council will levy a fine of $20.00 for any member
who is absent at a formal meeting of the Chapter and a fine of
$25.00 for any member who is absent from a Ritual meeting, and a
fine of $50.00 for any eligible member who is absent from a Rite
of Passage ceremony provided that such member has failed to
provide the President with a written notification of his absence
citing the reasons for such absence at least 24 hours before the
meeting or ceremony. Absences will be excused in cases of
illness or family emergency. At the conclusion of each formal
meeting or Rite of Passage, the Secretary will give to the
President a list of those members with unexcused absences. The
President will then give the list to the Vice President of
Finance so that fines can be assessed.
Section 6 All members of the Chapter must adhere to a dress code for all
Monday night meetings (unless otherwise notified), all
Rites of Passage ceremonies, and all formal meetings in which
The Ritual is used. The dress code is that of appropriate
business dress and includes jacket, tie, slacks, shoes, and
socks. Wearing blue jeans or tennis shoes at any of the
above meetings is a violation of this dress code. The
President will exclude inappropriately dressed members from
Section 7 The Order of Business shall be as follows:
a. Opening in accord with the form prescribed by The Ritual.
b. Roll Call (Secretary)
c. Reading of the minutes of the preceding meeting. (Secretary)
d. Vice President of Finance report
e. Vice President of Programming report
f. Vice President of Recruitment report
g. Vice President of Member Development report
h. Vice President of Communications report
i. Standards Board report (awards, review of standards, etc.)
j. Reading of notices and communications
k. Old Business (Secretary)
l. New Business
m. Proposals for membership and voting on said proposals
n. Reports of sickness
o. Discussion of The Ritual
p. Distribution of membership cards and certificates
q. Installation of officers
r. Rites of Passage
s. Remarks for the good of the Fraternity
t. Formal closing of the meeting as prescribed by The Ritual,
including the singing of the anthem.
Section 8 The Executive Council, or if it is unable to meet, the President,
will establish the agenda for each Chapter meeting. To insure
proper planning and notification, the process of adding an item
to a Chapter meeting agenda is to go through the relevant
committee or its Vice President which will present the matter to
the Executive Council. If the Executive Council approves the
measure, it will be placed on the agenda for the next Chapter
meeting. If the Executive Council fails to approve the measure,
it will not be placed on the agenda. Additional items may be
placed on the agenda during the chapter meeting provided that a
a majority of the members in good standing vote to add the item
to the agenda.
Section 9 The President may appoint a Parliamentarian to whom he may
refer all questions as to proper procedure insofar as they do
not conflict with these Bylaws or Grand Chapter Bylaws. The
President and the Parliamentarian shall be guided by Robert's
Rules of Order or the simplified Rules of Order contained in
the Officer's Manual unless these Bylaws contain alternative
ARTICLE X PARTIES AND SOCIAL FUNCTIONS
Section 1 Definition of Terms used in This Article
a. PARTY or SOCIAL FUNCTION shall be defined as any event that
is sponsored by the Kansas Delta Chapter of Sigma Phi Epsilon
as a social gathering for the amusement and pleasure of its
undergraduate members. All such activities must be approved
by the Executive Committee at least one week in advance.
b. GUEST shall be defined as an individual who is subordinate to
the member of the Chapter who has invited that individual to
a social function of the Chapter. Under no circumstances may
a guest invite additional guests under his or her name
provided that, a properly designated recruit, upon his
notification of the President of the Chapter, may invite one
guest under his name., provided that alcohol is not present at
this event. Members of the Recruitment Committee shall be
sponsors for the recruit and his guest.
Section 2 Only undergraduate members, alumni, designated recruits and
designated guests can be admitted to social functions of the
Section 3 All social functions sponsored by this Chapter shall be closed
to the general public and others who have not been specifically
invited beforehand through a vote of the Executive Committee and
sent a written invitation by the Events Chairman, provided that:
a. Any undergraduate member is entitled to attend any social
function for which he has paid (if he is not under
suspension) and is further entitled to invite ONE guest for
whose behavior and activities the member is solely
b. Any prospective member designated by the Recruitment Chairman
and approved by the Executive Council may be admitted to a
social function as a guest of the Recruitment Chairman who is
responsible for exercising care and concern for that
individual provided that no prospective member shall be
served alcoholic beverages in accordance with Article II,
Section 13 of these Bylaws and provisions of the
Interfraternity Council Bylaws regarding "Dry Rush."
c. According to the IFC Bylaws, interpreted by the Dean of
Students, a prospective member has not officially affiliated
with the fraternity until the recruitment form is submitted
to the IFC Advisor's Office, the $5.00 registration fee has
been paid, and the application has been formally approved by
the IFC Advisor.
Section 4 The Events Chairman shall be responsible for planning and
implementing all social functions. All such events must be
approved by the Executive Committee at least one week in advance
of the event. The Events Chairman must provide the Vice
President of Finance with an accurate statement of all costs at
least ONE MONTH PRIOR to the social event. This total cost will
be divided among all members of the Chapter (excluding Fifth Year
Seniors) in the form of a social add-on which must be approved by
a majority vote of the Chapter. Fifth Year Seniors shall be
assessed separately for the total cost (add-on plus chapter-
provided seed money) if they wish to attend the social function.
Alumni may attend a social function without charge.
Section 5 A member may be excused from paying the add-on for a social
function if, at least one week in advance, he informs the Vice
President of Finance that he will be unable to attend the
function being planned for serious reasons such as financial
hardship, family emergency, or conflicting obligations that
cannot be rescheduled. If, in the judgment of the Vice
President of Finance, the specific reasons cited by the member
seeking to be excused from payment are valid, the he must
consult with the President and, with the concurrence of both
officers, may grant the excuse. If the request is rejected, the
member may appeal to the Executive Council. In all such cases,
the decision of the Executive Council shall be final. Nothing
in this section shall be construed as releasing any member from
his obligations relative to any "party favors" or souvenirs for
which he has contracted separately or previously.
Section 6 To enforce the provisions of this Article, the Events Chairman
shall coordinate all events with the Risk Management Director
who is authorized to assign members in shifts to supervise the
entry door at all social functions. Members so assigned shall
have the following duties:
a. To insure that only those persons eligible to attend as
specified in Section 3 of this Article are admitted to the
b. To create, enforce, and retain for future records, a guest
list for every person who attends the event and the arrival
and departure times for all those who attend.
c. To check the car keys of all persons, including guests, who
have driven an automobile to the social function.
d. To assess, for each person leaving the social function, his
or her ability to drive an automobile safely and within the
laws of the State of Kansas. For this purpose, an alcohol
tester will be present at all social functions in which
alcohol is present. When it is determined that a person is
incapable of legally driving an automobile, the members
assigned to the door must refuse to return the car keys to
such an individual.
e. To arrange for alternate transportation or accommodations for
individuals found unable to drive or unable to safely travel.
f. To call upon members of the Executive Council, singly or
collectively, to assist them in the enforcement of this
Section 7 The Executive Council, the Risk Management Director, and the
Events Chairman are hereby assigned total responsibility for the
adherence and enforcement of provisions of this Article. As
part of that responsibility, they may be called upon to remove
unwelcome guests and unruly members who have become abusive of
their brothers or of the Chapter's guests. In the exercise of
such authority, they have the right to call upon the assistance
of other members of the Chapter.
Section 8 The Executive Council and the Events Chairman are obligated
to plan, organize, and implement all parties and social events
in accordance with the Sigma Phi Epsilon Statement on Chapter &
Individual Responsibility, the Sigma Phi Epsilon Statement on
Open Parties, and these Bylaws.
Section 9 At every event where alcohol beverages may be present, the
Events Chairman will make available a sufficient quantity of
non-alcoholic beverages and food, both of which shall be
purchased through the Events Account. The Vice President of
Programming, in conjunction with the Risk Management Director and
the President, is to supervise that Events Chairman to insure
compliance with this section.
ARTICLE XI ASSESSMENT, FINES, AND FEES
Section 1 A Lifetime Membership Fee of $220 and an IFC Fee of $5.00, or
$225 in total, shall be assessed to every new member of this
Chapter and shall be collected by the Vice President of Finance
prior to the Sigma Rite of Passage. This fee shall be disbursed
with $220 being sent to National Headquarters and $5.00 being
sent to the Washburn IFC. The $220 amount shall be mailed to
Headquarters not later than 48 hours after the Sigma Rite of
Passage. A full refund of the Lifetime Membership Fee may
be available to the new member who is dissatisfied with his
fraternal experience if he makes a written request to the
national Fraternity Headquarters within three weeks of the
Sigma Rite of Passage.
Section 2 No member may participate in the Sigma, Phi, Epsilon, or Brother
Mentor Rite of Passage unless his chapter account is paid in
Section 3 All members shall pay monthly fees and assessments as provided
in the budget prepared by the Vice President of Finance and the
Alumni Board and said charges shall not be changed without the
approval of the Alumni Board. Residents of the Fraternity house
shall, upon request, be provided with a copy of the signed
contract specifying the rental rates and conditions of residence
as established by the Alumni Board, provided that, nothing in
this section shall prohibit the assessment of additional fees by
the undergraduate members if the Chapter, by a majority vote of
the members, approves the imposition of such additional
assessments except in emergency situations provided for in
Article III, Section 4 of these Bylaws.
Section 4 In accordance with policy established by the Alumni Board, all
Chapter fees, dues, and add-ons will be assessed on the 20th of
each month and payable on the first of the following month
during the academic year. The Vice President of Finance has the
authority to assess a $5.00 per day late charge on past due
accounts provided that, such late fee shall not exceed $50.00 in
any one billing period.
Section 5 Any resident of the Chapter house who is ten days late in paying
his monthly dues, fees, and assessments may, upon the
authority of the Vice President of Finance, be denied eating and
social privileges at the Fraternity.
Section 6 Any member whose account with the Chapter is 30 days past due
shall be immediately and automatically suspended from membership
by the Vice President of Finance unless by a two-thirds vote of
the entire undergraduate members in good standing or its Alumni
Board allows an extension. Suspension is hereafter defined
as a denial of the privileges and benefits of membership in
Sigma Phi Epsilon including, denial of eating privileges, denial
of all social privileges, denial of the right to vote at
meetings of the Chapter, denial of the right to wear or display
the Fraternity's insignia, denial of the right to use chapter
facilities or otherwise identifying himself as a member of Sigma
Phi Epsilon in accordance with the Sigma Phi Epsilon
Administrative Policies and Procedures, Section E (38). When
announcing to the Chapter that a member is suspended, the
Vice President shall also read the above definition.
Section 7 Any member suspended for indebtedness shall automatically be
reinstated to full membership when his indebtedness is paid in
addition to a fine of $10.00 or ten percent of the amount due,
whichever is greater, together with an amount equal to the
normal Chapter fees, dues, and assessments charged to members
in good standing during his suspension in accordance with the
Sigma Phi Epsilon Administrative Policies and Procedures,
Section E (39).
Section 8 Any member whose account with the undergraduate chapter is 60
days past due shall be expelled from Sigma Phi Epsilon unless
by a 2/3 vote of all undergraduate members in good standing or
its Alumni Board allows an extension. Except in extreme cases,
expulsion shall be considered a permanent termination of any
ties with the Fraternity. Expulsion for indebtedness shall
take place 10 days after written notice of the action has been
given to the member. If, during that ten days, the member
removes the financial deficiency in full, the expulsion is
Section 9 A member expelled for indebtedness may be reinstated to
membership if the conditions established in the Sigma Phi
Epsilon Administrative Policies and Procedures, Section E (42,
44-47) are met.
Section 10 Whenever any member of this Chapter shall resign his
membership or be expelled from membership, it shall be the
responsibility of the Secretary to inform Headquarters of this
fact by filing the appropriate materials. The Secretary,
in notifying Headquarters, shall include the following
a. Complete the appropriate resignation/expulsion form and,
in cases of resignation, the resigning member must sign the
b. Include a copy of the Chapter meeting minutes where the
expulsion was announced or where the resignation was
approved by the Chapter.
Section 11 In any situation wherein a member might be expelled for
reasons other than indebtedness, the Chapter must consult
with the Chapter Counselor prior to commencing any such
proceedings. In all such cases, the actions of the Chapter
shall be governed by the Sigma Phi Epsilon Administrative
Policies and Procedures, Section B (1-11). The Secretary
shall be responsible for making and preserving a complete
and accurate record of all such proceedings.
Section 12 All fines assessed by any member of the Executive Council,
the House Manager, or the Scholarship Chairman shall be
recorded by the Vice President of Finance and he shall cause
these amounts to appear on the bill the first of the following
Section 13 All fines for violations of performance of house duties shall be administered on
an increasing basis. In administering fines, the House Manager shall use the
1st offense........$10.00 (refers to first violation in any
academic term or semester.)
4th offense........$25.00 and Standards Board referral
5th offense and beyond --fine increased by $5.00 from last
offense and Standards Board referral.
ARTICLE XII AMENDMENTS
Section 1 Amendments to these Bylaws may be proposed at any business
meeting of this Chapter but said amendment must be submitted
in writing and shall not be acted upon for at least two weeks
after submission unless 80% of the Executive Committee declares
that and emergency exists requiring immediate approval.
Section 2 Amendments to these Bylaws shall become effective upon the
approval of 2/3 of the entire membership in good standing
during a meeting at which the amendments are acted upon.