INDIAN AIRLINES LIMITED SOUTHERN REGION_ CHENNAI

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					                        NATIONAL AVIATION COMPANY OF INDIA LTD
                              SOUTHERN REGION : CHENNAI
                         MATERIALS MANAGEMENT DEPARTMENT


Tender No.: MMD: 08:OS: 12                                                             Date: 02.12.2008


SUB: CONTRACT FOR PROVISION OF AIRCONDITIONED TATA INDIGO CARS FOR
      CREW
     PICK UP & DROP AND OTHER VEHICLES FOR GENERAL PURPOSE USE AT
      CHENNAI.


    Tender to be submitted to Dy. General Manager (MM), NACIL, Airlines House, Meenambakkam,
     Chennai-600 027 on or before 1430 Hrs. of 24.12.2008.
*    Opening of Tender (Technical Bid only) 1500 Hrs on the same day.

Dear Sir/Madam,

We solicit Recognised / Registered Tourist/staff Transport Operator/Service Provider with 2 years
experience in this field and who have an Office and Business established at CHENNAI to provide
Air-conditioned TATA INDIGO CARS for crew pick &. Drop and other vehicles for general
purpose use at CHENNAI.

The Contract will be for a period of Three years (renewable by one more year on the same
RATES, TERMS AND CONDITIONS, IF MUTUALLY ACCEPTED)

1. The tender is invited on Two- bid systems and it contains 28 Pages comprising of


a) Eligibility Criteria & Scope of Work                     ..   Annexure A   : Pages 4 - 7
b) Specific Terms & Conditions                              ..   Annexure B   : Pages 8- 14
c) General Terms and conditions                             ..   Annexure C   : Pages 15 - 16
d) Technical Bid – Part – I - Profile                       ..   Annexure D   : Pages 17 - 18
e) Technical Bid – Part II                                  ..   Annexure E   : Pages 19 -21
f) Technical Bid – Part III
   (Statement of Vehicle owned by the tenderer)             .. Annexure F : Page 22
g) Price Bid                                                 .. Annexure G : Page 23 - 27
h) Covering letter for Tender downloaded from website       .. Annexure H : Page 28

2. Cost of Tender document: The Tender Document can be purchased on payment of Rs.1000/- (Rupees
   one thousand only) either by cash or by demand draft drawn in favour of National Aviation Company
   of India Ltd., on any working day (excluding Saturday & Sunday) from the office of


                       General Manager (Finance),
                       National Aviation Company of India Ltd.,
                       Airlines House , Meenambakkam
                       Chennai – 600 027
                       Tel No. 044 – 22561971 Extn.: 4066


                                                                                                    1
Tender Form can also be downloaded from our web site www.airindia.in however, the duly
filled in tender form should be accompaned by a Bank Draft / Banker‟s Cheque for Rs.
1000/- payable at Chennai in addition to EMD in the Technical Bid envelope.

3.       Guidelines for Submitting Tender Documents : -
         The Tender Documents consists of Two Parts : Technical Bid, Part - I, II, III & Price Bid. These
         duly filled-in tender form shall be placed in TWO separate covers as detailed below:

                 Cover – I - TECHNICAL BID along with other Annexures.
                 Cover – II - PRICE BID

3.1    Cover 1: The duly filled in Technical Bid ( Annexure – D, E & F) alongwith Earnest Money
       Deposit (EMD) of Rs. 50,000/- (Rupees Fifty Thousand only) and Scope of Work, Specific, Terms
       & Conditions and General Terms & Conditions(Annex - A,B & C)duly signed in all pages should be
       kept in a Cover 1 and superscribed Technical Bid - “Tender for Crew Pickup and Drop at Chennai .
       – Tender No. MMD:08:OS:12 dt. 02.12.2008 due date of opening 24.12.2008. The Tenderer must
       sign all the pages of Annexures enclosed and furnish all details and enclose documentary proofs.

       Note : Tenders received without EMD will be rejected. No indication of the Prices will be
              made in the Technical Bid.

3.2    Cover II : - Price Bid : Only Price Bid (Annexure G) should be kept in this Cover and no other
       document should be enclosed with the Price Bid. The Tenderer must sign the Price Bid
       (Annexure G and also affix his seal. The cover containing duly filled-in Price Bid should be
       sealed and superscribed as PRICE BID “Tender for Crew Pickup and Drop at Chennai –
       Tender No. MMD:08:OS:12 dt. 02.12.2008 due date of opening 24.12.2008.

3.3    Cover III : Both Covers I & II should further be put in a Master envelope sealed and
       superscribed as “Tender for Crew Pickup and Drop at Chennai – Tender No. MMD:08:OS:12
       dt. 02.12.2008 due date of opening 24.12.2008.” This Tender should be submitted to
       Dy.General Manager (MM), National Aviation Company of India Ltd., Airlines House,
       Meenambakkam, Chennai-27 on or before 1430 Hrs. of 24.12.2008.

3.4    Tenders received after due date will not be entertained/considered.

4.    Tender will be opened in the presence of Tenderers present on the due date of opening i.e. 15.00
      Hrs. on 24.12.2008. Technical Bids of the Tenders received will be opened on that day and the
      Price Bids will be sealed in the presence of those Tenderers present and kept in our custody. The
      Price Bid of only of those Tenderers who are successful in the “Technical Bid” evaluation will
      be opened. The Time, Date and Venue of the opening of PRICE BIDS will be intimated only to
      those Tenderers, whose Technical Bid is accepted after evaluation based on the criteria
      enumerated in Annexure „E‟. No correspondence in this regard will be entertained.


5.     Incomplete Tender or Tender in which both technical Bid and Price Bid are found in the
       same envelope is liable to be rejected. All Columns should be furnished with relevant
       details and no column should be left blank.




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6        Tenders should be in prescribed form duly signed and stamped and prices be clearly written
         in ink both in words and figures without any over-writing. Over-writing, if any, should be
         counter-signed by the Tenderer.


7         While quoting/filling up the Price Bid, the Tenderer should take into consideration the
          following factors :

    a.    The rate quoted will be for a period of THREE years and the tender is valid for 90 days from
          the date of opening of the Price Bids. The agreement will be for a period of 3 years
          (renewable for a further period of one year). However, National Aviation Company of India
          Ltd., reserves the right to extend the agreement for a further period of three months at the
          same rates, terms and conditions on expiry of the Contract awarded.

    b. During the pendency of the Contract, request for increase in monthly contractual amount will
       not be entertained except for reimbursement for fuel price increase as per the formulae given
       elsewhere.


8         National Aviation Company of India Ltd., reserves the right to reject any or all Tenders without
         assigning any
          reason whatsoever and also reserves the right to award the Contract to more than One Agency.


9         The tenderer should enclose proof for all information furnished by them. In case if it is found at
          any stage, the information/documents provided are not true, the tender / Order / Agreement shall
          be cancelled and appropriate damages shall be claimed from the tenderer / party besides
          forfeiture of Security deposit.


10 For any technical clarification on the above tender, please contact Chief Manager (GS),
   National Aviation Company of India Ltd., Chennai-27. (Ph. No: 22561627).


Thanking you,


Yours faithfully,
For NATIONAL AVIATION COMPANY OF INDIA LTD.,




Offg. Dy. General. Manager (MM)




                                                                                                         3
                                          ANNEXURE „A‟

     TENDER FOR AWARD OF CONTRACT FOR PROVIDING THE SERVICE OF
           TRANSPORTATION OF CREW / OFFICIAL AT CHENNAI.

                                     ELIGIBILITY CRITERIA

NATIONAL AVIATION COMPANY OF INDIA LIMITED, Chennai proposes outsourcing of
“Crew/Official” Transportation at Chennai on Annual contract basis for a period of 3 years, renewable
by one more year on the same rate, Terms and condition on mutual acceptance.

1. The Tenderer who do no have their Office and Business established at Chennai need not
   respond. Service provider having their Head Office outside Chennai and having branch office at
   Chennai and responding to this tender should furnish supporting documents with regard to proof
   of “Chennai Branch Office” address and Business carried out at Chennai.

2. Service providers who do not have TWO years Experience in Tourist/Staff Transportation and
   who are not currently in this business need not respond.

3. Service Provider who do not have Income Tax Permanent Account Number and Service Tax
   Registration Number need not respond.

   ( In case the Tenderer is a Joint Venture company, the experience of any one of the constituent
company can be considered for Experience purpose provided if the Joint Venture company is
Registered before 01,JAN ,2008…In similar lines the experience of any of the partners shall be
considered provided this FIRM is Registered before 01, JAN, 2008.)


                                        SCOPE OF WORK

    The Tenderer is required to provide the vehicle fully conforming to RTA/RTO regulation along
with fuel, driver etc and carryout periodical maintenance and execute the work through their
Supervisor.

The work consists of Two parts namely PART– „A‟ and PART – „B‟.


PART – „A‟

                                   Crew Transportation
1. Type of vehicle required:

        Air-conditioned Diesel TATA INDIGO cars (with Boot space not less than 450 Ltrs ).

2. Number of vehicle required:

   28 dedicated cars on 24 hours basis.

 In case of sudden requirement due to clash and disruption of flights additional cars for short duration
to meet the „peak‟ requirement.

3. Age of Vehicle:

        Should not be more than 3 years old during the tenure of agreement period.




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4. Nature of Job:

        To pickup and drop crew of NACIL from Residence / Hotel to Airport and vice-versa, letter
        delivery to Crew Members and transportation of official as authorized by NACIL for general
        purpose, round the clock, on all days of the year including Sundays and Holidays.


5. Work requirement and indicative Utilization:

        The requirement shown under is only illustrative as per existing flight schedule and roster
        pattern. The same may vary from time to time depending on Company‟s policy, flight
        timings, flight delays and disruptions.

                                Illustrative utilization (for Part-„A‟)

As per current utilization the average number of cars deployed vis-à-vis timings is as under:

                                    Approximate number of cars            Approximate number of cars
            Timing (Daily)             required to meet the                  required to meet the
                                            Activity-1                            Activity-2
           0900 – 1300 hrs                  15(Fifteen)                          13(Thirteen)
           1500 – 1800 hrs                 13(Thirteen)                           11(Eleven)
           2000 – 0100 hrs                  15(Fifteen)                          13(Thirteen)
           0300 – 0700 hrs                 13(Thirteen)                           11(Eleven)
         Approximate Monthly
                                              60,000 KM                           55,000 KM
                KM

The illustration made above is only indicative and for regular work. The actual deployment may vary
from time to time depending on flight schedule, company‟s policy, flight delays and disruptions etc.,
There may be additional requirement for short duration to meet the „Peak requirement‟. Additional
requirement of car if any to meet the peak requirement on day-to-day basis is also to be met with at
the same rate quoted for regular work.

6. INDICATIVE - Volume of work

The Indicative Total monthly cumulative                  : Approximately 1,15,000- km/month
Kilometer utilization of all cars utilized
put together.                                              (Activity-1 approx. 60,000 KM and
                                                           (Activity-2 approx. 55,000 KM)


Note: K.m opening and closing shall be from NACIL‟s Transport – Movement control section,
at Chennai Airport.

As the figures 1,15,000/- km/month utilization is only an estimated figure, the rates are obtained
based on above work. However payment shall be effected for actual utilized kilometer only.




                                                                                                      5
                                            PART -„B‟


                                 To meet other Transportation needs

1. Activity B – 1 : Stores Use


              Non A/c car with Boot (like Ambassodor / Indigo etc..) for stores department use.
              Should be in mechanically sound condition.
              The indicative requirement is one car for usage between 0900 to 1900 Hrs from
               Monday to Friday. Occasionally the same may be required for use on Saturdays and
               Holidays also.
              The monthly utilizations shall be approximately 3,000 Kms. per month.
              The above is only an indicative volume of work, which may vary from month to
               month depending on the work.
              Payment shall be effected for actual Kms. utilized.
              Kilometers opening and closing shall be from our stores office which is currently
               at Airlines House, Meenambakkam, Chennai – 27.



2. Activity B – 2 : Sales Team - Use


              Non A/c car (like Indica/ Indigo etc..) for sales department use.
              Should be in mechanically sound condition.
              The indicative requirement is one car for usage between 0900 to 1900 Hrs from
               Monday to Friday. Occasionally the same may be required for use on Saturdays and
               Holidays also.
              The monthly utilizations shall be approximately 3,000 Kms. per month.
              The above is only an indicative volume of work, which may vary from month to
               month depending on the work.
              Payment shall be effected for actual Kms. utilized.
               Kilometers opening and closing shall be from our CITY office which is currently
               at Marshalls Road, Egmore, Chennai .


3. Activity B – 3 : To meet Non- schedule commitments

   (a) Type of Vehicle required

   Air conditioned and non Air-conditioned cars as detailed below :
   Non Air-conditioned cars – Ambassador/ Indica/Indigo Etc.

   Air-conditioned cars – (a) Ambassador / Indica
                          (b) Maruti Esteem / Indigo
                          (c) Ford Ikon / Accent/Aveo
                          (d) Skoda / Lancer

   (b) Number of Vehicle required : as required from time to time




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3. ( C ) Indicative work requirement and utilization:


Indicative volume of work: cars may be hired to meet the non-scheduled commitments as per work
requirement. The estimated number of hiring per month is indicated below:



                                                                      A/C cars
                       Non A/C cars            A/C cars                               A/C cars
     Hire slab                                                      Ikon/Accent/
                      Amb/Indica Etc.      Amb/Indigo/Esteem                        Skoda/Lancer
                                                                       AVEO
  5 hrs – 50 kms            2 times               2 times              2 times           1 time

 10 hrs – 100 kms           8 times               3 times              2 times           1 time

The above is only an indicative utilization. However payment shall be made for actual utilization.

Note:

 K.m opening and closing shall be from garage to garage for non-scheduled hire of cars.

 Radio contact/ Walkie Talkie set fitment is not necessary for the Non-scheduled hired cars.
  Alternatively the driver of the cars shall be with a “Mobile phone” for easy communication.


NOTE:


A) The Contract for providing vehicle will be awarded to two parties. The Contract would be
   divided between the lowest tenderer and the next lowest tenderer (L1 & L2) as follows:

1) The L1 tenderer would be awarded the contract for Part A - Activity 1 + whole of Part B
   (B1+B2+B3)

2) The L2 tenderer would be awarded the contract for Part A - Activity 2


B) The Second lowest tenderer (L2) will however be awarded the contract subject to acceptance of
   the price as quoted by the L-1 tenderer. In the event of the L-2 tenderer not agreeing to match the
   rate of the L-1 tenderer, NACIL reserves the right to determine the number of vehicles to be
   provided by the L-2 tenderer or to award the entire contract to the L-1 tenderer at its sole
   discretion.




                                                                                                     7
                                         ANNEXURE „ B‟

TENDER FOR AWARD OF CONTRACT FOR PROVIDING THE SERVICE OF
    TRANSPORTATION OF CREW / OFFICIAL AT CHENNAI.

                            SPECIFIC TERMS AND CONDITIONS

Prompt, Punctual, Efficient, Safe, Courteous and Quality is the essence of this Contract.

1.1.    Service Provider has to provide Air-conditioned Diesel TATA INDIGO cars with Drivers
        and Supervisor round the clock to NACIL to meet the requirement of Pick-up/Drop of
        Crew and official of NACIL at CHENNAI from Airport to residence / Hotel and Vise-
        Versa and for letter delivery round the clock, round the year including Sundays and
        Holidays.(At a later date Mahindra Logan may be accepted as an alternate Car to Tata
        Indigo)

1.2.    Service Provider shall ensure that the cars provided shall not be more than 3 years old
        during the tenure of the agreement period.

1.3.    Service Provider shall render service either by their own cars or cars under their contract
        with their business associate of repute only and not from individuals.

1.4. Service Provider on his own cost should ensure that the cars provided for the service are
         registered as „Tourist Vehicle‟ and will have all requisite valid documents such as Vehicle
        RC Book, Insurance certificate including emission test certificate (Pollution Under
        Control), as may be required from time to time for operation on road and should be made
        available in each vehicles.

1.5. The Service Provider shall provide communication means in each „dedicated‟ cars
       provided to NACIL by means of providing a Radio-Phone (Walkie-Talkie) within 2
       months of commencement of contract. The Service Provider/supervisor shall have
       communication facility to communicate with NACIL like Telephones (Land
       line/Mobile), Fax, etc.

        It is also desired that such communication facility is made available for cars that are used
        for NACIL requirement for short duration on day to day basis.

1.6. The drivers deployed must be in possession of valid driving license issued by the R.T.O to
       drive such vehicles and must carry the same with him while on duty.

1.7. The list of drivers so deployed shall be submitted to NACIL periodically in Triplicate with
       their address and photograph affixed. Any addition /deletion to the list is to be intimated
        immediately.

1.8. The drivers so deployed shall be issued with Identity Card/ Name Badge provided by the
       service provider which shall be displayed by them while on duty.

1.9. The Service Provider shall ensure that no driver either under the influence of alcohol or
       under stress be deployed for NACIL‟s service. NACIL reserves the right to subject the
       drivers for alcohol consumption test at random by NACIL Medical Officer.
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1.10.   Since NACIL is a “Protected Industry”, all staff deployed by the service provider for
        NACIL duty should be verified by the police for their character and antecedents

1.11.   Service Provider shall ensure that no driver is detailed for NACIL‟s duty be allowed to
        drive or be detained for driving for more than 12 hrs at a stretch. The drivers must be given
         a rest of at least 8 hrs between two shifts.

1.12.   Each car shall be provided with a suggestion book apart from providing a separate register
        to be kept in the transport section for logging feedback.

1.13.   Service Provider shall maintain register/records with complete details of vehicles provided,
        timings of operations, utilisation of vehicles etc. NACIL‟s representative will instruct /
        demand for such details on day to day basis, which shall be produced by the Service
        Provider.

2.    Vehicles Statutory Requirements:

2.1     The vehicles provided should have valid registration certificate, full comprehensive
        insurance (to cover the occupants also) and statutory requirements of Central/State
        Governments, fitness certificate, Pollution Under Control, Road Tax, Permit etc. and must
        be revalidated before the expiry of the due date during the tenure of the agreement period.

2.2     The Service Provider will give the statement of cars assigned for NACIL‟s job with
        registration number to our transport department. Any changes in cars for any reasons to be
        notified periodically. Copy of RC book and other documents connected to the vehicles
        deployed to be furnished to the authorized Official of NACIL.

2.3     The cars that shall be provided will be painted white and polished well. The Service
        Provider will arrange at their own cost for regular cleaning of the outside and inside of the
        cars including upholstery, seats, seat covers, floor mats etc., The Interiors of the cars shall
        be at all times be maintained neat, clean and in good hygienic condition.

2.4     The number of cars so decided to meet the requirements of NACIL will be maintained
        throughout the pendency of the contract. Any cars withdrawn for any reason to be replaced
        immediately with due intimation to the authorities of NACIL.

3.    Driver‟s Conditions and Requirement:

3.1     The service provider shall provide at their own cost proper uniform to the drivers.

3.2     The drivers deployed must be fully aware of CHENNAI roads/routes and must be neatly
        turned out in uniform.

3.3     The drivers should be well mannered and behave courteously with the crew/official.

3.4     Drivers while on duty shall wear proper uniform, which should be clean and shall have
        their Name badge pinned there on.

3.5     When deputed for crew pick up duty, driver shall go up to the residence door of the
        individual and inform them about the arrival of the transport well in time.

3.6     They shall carry out loading/unloading of the luggage/baggage of the crew/official to and
        from the car and handle up to the ground floor level/lift point. They shall ensure safety and
        security of the personnel in the car and their luggage/baggage.




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4.     Safety and Security:

4.1      The service provider should ensure that all safety and security regulations of NACIL and
         various other agencies working in and around the Airport is strictly followed by the
         personnel deployed for this service.

4.2      All the mandatory regulations stipulated by RTO, AAI etc such as speed limit etc must be
         complied with.

4.3      NACIL being a protected Industry the personnel deployed by the service provider for this
         service will not indulge in any illegal/Anti Social/ anti-national activities.

4.4      NACIL will not be liable for any incident/accident or non compliance of any rules/
         regulations issued by government, RTO or other regulatory bodies.

4.5      The Drivers shall at all times will ensure safety and security of crew/office NACIL‟s and
         their luggage.

5.     Rates and Validity:

5.01     The rate quoted, mutually discussed, finalized and agreed for the above service will be
         firm and valid for the agreement period. This shall be towards providing the vehicle fully
         conforming to RTA/RTO regulations along with driver, supervisor etc. The rate quoted
         shall include all taxes and duties and costs like driver‟s wages, supervisory charges, fuel,
         communication sets, maintenance, RTO tax, permit charges, Insurance, Overhead, Profit
         etc but shall Exclude Service Tax which is payable extra as fixed by Govt. from time to
         time.

         The rate finally agreed shall be FIRM during the tenure of the agreement period and no
         revision in rate shall be considered.

         However if the fuel price varies, needful re-imbursement shall be considered as per
         formula given here under:

         The following shall be assumed: ( for work in PART – A and PART -B)

             a. Standard Diesel Price prevailing at CHENNAI as on 01.12.2008 viz Rs.37.15 per
                liter shall be the Base Index for Fuel price, based on which the Tenderer shall
                quote:- Say Rs. ‟A‟ / Litre.
             b. The Mileage of car shall be assumed to be : 13 km/ Litre.

             c. The Fuel price prevailing on 1st of the month of service shall only be considered
                for calculation of fuel escalation reimbursement.

             d. If the fuel price has increased to say Rs. ”B” per Litre, than the difference in
                rate=Rs.(B-A) per Litre.

             e. If “T” is the cumulative km covered in a month, the fuel that would have been
                consumed = T/13 Litre

             f.   The reimbursement towards fuel price increase than would be = (B-A) *(T/13)

                  Note: If there is decrease in Fuel Price, deduction shall be done from the bill
                  in the above lines:

             g. The service provider shall submit supplementary bill for reimbursement towards
                increase in Fuel price on monthly basis without accumulation. This supplementary
                bill is to be supported with proof of fuel price prevailing on 1st of the month.
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5.2      In case government imposes any additional levies or taxes on this service during the
         pendancy of the service agreement, same will be reimbursed only on production of proof
         of such payments.


6.    Payment of Bills:

6.1      The service provider shall submit their monthly bills in triplicate towards the service
         rendered on the previous month to Manager (GSD), NACIL, S.R. Region CHENNAI, for
         scrutiny, certification and onward despatch to General Manager (Finance) for payment
         action.

6.2      All supporting document like trip sheet , pickup slips etc. must be submitted along with the
         bills for scrutiny. Payment shall be effected in 30 days from the date of receipt of bill with
         supporting documents, complete in all respects.

6.3      Necessary deductions towards INCOME TAX and any other tax shall be effected at source
         at the time of settlement of monthly bills.

7.    Penalties:

         Prompt, Punctual, Efficient, Safe, Courteous and Quality Service is the essence of this
         contract. Lapses due to service provider will be viewed seriously and penalties will be
         imposed on the service provider.

7.1 Quantum of penalty will be decided in individual cases and decision of the General
       Manager (GH) will be final and binding on the service provider.

7.2 In case of failure to commence the service on the stipulated time/date, the E.M.D.
        shall be forfeited.

7.3 In case of failure to carry out the service to the satisfaction of NACIL, NACIL will be
        free to get service done by any other agency at the cost and risk of the service
        provider.

7.4 Few of failures and penalties that may be imposed are enumerated below.

         A: Non Provision of Supervisor           Rs.200 per supervisor not made
                                                  available/per 8hrs shift

         B: Non deployment of vehicles as          Rs.500 per vehicle for 8 hrs shift.
            per agreed quantity


         C: Consequential hire of taxi due         In case of non-pickup of crew member
            to duty default                        resulting in duty default and self engagement by
                                                   crew for coming to airport, the charges for own
                                                   conveyance claimed by the crew members will be
                                                   recovered from the bill. In case of delay to the
                                                   flight due to late pickup/non pickup, a penalty of
                                                   Rs.2000/- per occasion over and above the actual
                                                   expense recovery as mentioned above, shall be
                                                   made.

         D: Non provision of Radio Phone           Rs.100 per Car per day
            (Walkie – Talkie) in dedicated
            Cars beyond 2 months of
            Commencement of contract.
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                                                                                                          1
7.5 The above at 7.04 is only an illustrative list and not exhaustive list. For lapses not covered
    under 7.04, clause 7.01 shall be applied.

7.06    Penalties imposed for more than three occasions per month will be considered as
        irregularity on the part of Service Provider to execute this agreement and the decision
        taken by the GM(GH) as mentioned in clause No.7.01. in this regard will be final and
        binding.

7.7 In the event of any damage caused to the property of NACIL and or the property of crew
    traveling in the car provided/arranged by the service provider, either due to negligence or
    otherwise by the service Provider or their employee necessary recovery as determined by
    NACIL shall be made from the monthly bill/security deposit.

8       Indemnity:


8.1     The service provider shall indemnify NACIL against any claims, damages, loss or penalty
        including costs there of in case of liability arising out of any accident/incident involving
        vehicles deployed by him.

8.2     The service provider shall indemnify NACIL against any claims, damages, loss or penalty
        including costs there of arising out of any breach or violation of any of the provisions of all
        the laws, including labour laws as applicable from time to time, governing the employees
        employed by the service provider and the vehicles deployed by him

9.     Extension/Termination of Agreement:


9.01    The validity of the agreement comes to an end IPSO FACTO by efflux of time unless
        otherwise renewed/terminated.

9.02    Contract will be for a period of 3 years (renewable by one more year on same rates, Terms
        & Conditions, on mutual Acceptance) If not, NACIL reserves the right to extend the
        agreement for a period of three months at the same rate, terms and conditions.

9.3 In the event the service provider failing to comply with any of the terms and conditions of the
    agreement, NACIL shall be at liberty to terminate the contract besides forfeiting the security
    deposit.

9.4 The contract shall be terminated by either side by giving three months notice in writing.
    However NACIL reserves the right to terminate / cancel the order partially or fully without
    notice and without assigning any reason and without any liability to NACIL.

10.     Other Conditions:


10.01. Service Provider should ensure that the cars are positioned well in time for pick-up and
       drop of crew and official and the service rendered in prompt and courteous manner.

10.2 In the event of any delay or breakdown of vehicles en-route, the Service Provider at their
       own cost shall make alternate arrangement for on time pick-up / drop of the Crew/Official
       by similar class of vehicles for which agreement is entered into
                                                                                                          1
                                                                                                          2
.
10.3 The arrangement of pick-up/drop of official/ crew will vary accordingly to flight schedule
     delays, dislocations from time to time and the service provider shall make arrangement for
     providing the service as may be required from time to time.

10.4 Service Provider shall be solely responsible for complying with various Labour Laws as
     applicable from time to time in respect of persons so engaged by him and he shall be solely
     responsible for any breach or violation of any or all of the provisions of the labour laws as
     applicable from time to time.

10.5 Service Provider shall be solely responsible for any damage to the property of NACIL and /or
     the property of the crew traveling in the car provided by them/arranged by them either due to
     negligence or other wise.

10.6 Service Provider shall be personally responsible for any theft, dishonesty and/or
       disobedience on the part of the drivers/supervisors so deployed by them to provide
       this service.

10.7 The Service Provider shall provide the above service under their direct supervision or
     through their supervisors on 24Hrs basis. The supervisory personnel so deployed shall
     ensure that all the security regulations of NACIL, BCAS, Airports Authority of India or any
     agency associated with airport activity are strictly adhered to and complied with by the
     persons so engaged by him to provide the service. Any violation of security regulation will be
     at the cost and risk of the service provider.

10.8 The Service provider shall be solely responsible to comply with all provisions of Motor
     Vehicles act and all other laws, rules, regulations, guidelines etc as applicable from time to
     time in respect of plying the vehicles.

10.9 The Service provider shall be solely responsible in respect of any claim, damages or other
     liabilities arising out of any incident/accident involving the vehicles deployed by him.

10.10 The Service provider shall arrange to paste AIR INDIA stickers in both front and rear wind
     shield glass of the cars used for this service.

10.11 Cars provided to NACIL for service shall be for exclusive use of NACIL only and no
     unauthorised person shall be allowed to travel in it.

10.12   Trip log to be filled up for Timings out and in Kms. out and in for each trip by the drivers
        and handed over to the supervisor for further action.

10.13 The supervisor deployed will work in close liaison with our representative to collect
     pickup/ drop slip on shift-to-shift basis and must be available in our premises on 24 Hrs
     basis..

10.14 Kms recording and timings (both out and in) shall be counted from Transport Movement
     Section in Airport for Crew Transport.

10.15 The Service provider shall at their own cost obtain necessary valid entry permits for his
     staff and vehicles to enter into NACIL premises.

10.16   The drivers and vehicles deployed for NACIL duty will be subjected to security check by
        the concerned authorities.

10.17 The supervisor/drivers deployed will carryout their job without causing any inconvenience
     to the crew/official and without any damage to their property, property of NACIL, AAI or
     any other public/private property.
                                                                                                       1
                                                                                                       3
10.18 Damage caused if any and claims arising out of any damages caused by the service
     provider/his vehicle or his staff in the course of rendering this service, will be solely at the
     cost and risk of the service provider. NACIL will not accept any responsibility what-so-ever
     in this regard.

10.18.1 The service Provider will be solely responsible for the staff deployed by them. NACIL
        in no way be responsible for the same.

10.19   The staff deployed by the service provider to execute this service shall under no
        circumstance be deemed to be in NACIL‟s employment.

10.20   The Service provider shall not engage any person below 18 years of age.

10.21 The Service provider shall be the employer for his workers and NACIL will not be held
     responsible fully or partly for any dispute that may arise between the service provider and his
     workers.

10.22 The Service Provider shall be responsible to comply with all the statutory regulations such
     as PF, ESI, Minimum Wages Act: Bonus Act or other Local Laws as are in force or that may
     become applicable in future and from time to time in all matters, touching this Service and all
     matters arising there from. NACIL will have no liability whatsoever arising out of the above
     regulations.

10.23   The service provider shall ensure clubbing of Transportation of dropping and pick-
        up or pick-up/dropping wherever possible/feasible keeping the following in mind.

        1. This will not attribute any delay to the flight schedule.
        2. No Crew / Official is put into inconvenience in time/travel/distance
        3. This will not attribute in no circumstances extra mileage than deploying transport
           individually, and or result in non-availability or transport for subsequent use.




                                                                Dy. General Manager (MM)




                                                                                                        1
                                                                                                        4
                                          ANNEXURE „C‟

        TENDER FOR AWARD OF CONTRACT FOR PROVIDING THE SERVICE OF
             TRANSPORTATION OF CREW / OFFICIAL AT CHENNAI.


                            GENERAL TERMS AND CONDITIONS


1.      Duration of the Contract : The Contract will be for a period of Three years (renewable by
        one more
         year ON THE SAME RATES, TERMS AND CONDITIONS, ON MUTUAL
        ACCEPTANCE) .

2.      NACIL reserves right to add and / or delete any of the activities during the period of contract(s)
        and no liability shall be on NACIL. Hence tenderer should quote for all the activities. However,
        the monthly amount payable to the service provider will depend on the actual services availed.


3.     Earnest Money Deposit: Rs. 50,000/- by way of Bank Draft/Bankers Cheque drawn in favour of
        „NATIONAL AVIATION COMPANY OF INDIA LIMITED” payable at CHENNAI should be
        submitted alongwith the Tender. No other mode of payment is acceptable
.
        3.1. Earnest Money Deposit will not carry any interest.

        3.2. Earnest Money Deposit amount in respect of successful tenders will be adjusted against
             Security Deposit.

        3.3. Earnest Money Deposit in the case of unsuccessful tenderers will be refunded only on
             finalization of the tender.

        3.4. In case, the successful tenderer fail or refuse to accept the contract offered in full or in part,
             the Earnest Money Deposit will be forfeited.

        3.5. Tenders received without Earnest Money Deposit shall be rejected.


 4.   Tenders should be valid for 90 days from the date of opening of price Bids.


5.    Security Deposit :

5.1 The successful tenderers will be required to deposit 10% of annual agreement value after adjusting
    the amount of
      Earnest Money, as Security Deposit with NACIL by Demand Draft/Pay Order within 2 (Two)
weeks of
      communication of acceptance of tender for the satisfactory performance of the contract.
Alternatively, Bank
      Guarantee from a Scheduled Bank in lieu of the said amount will be accepted as Security Deposit.

5.2   Security Deposit will not carry any interest.

5.3   Security Deposit will be refunded only after successful completion of all the contractual obligations
      by the successful tenderer/Service Provider.

5.4   Security deposit will be forfeited in the event of the contract offered in full or in part not
      being fulfilled by the tenderer/Service Provider.
                                                                                                          1
                                                                                                          5
6.        Recovery of Sum Due:

6.1       Whenever under this contract any sum of money is recoverable from the service provider
          NACIL shall be entitled to recover such sum by appropriating in part or full from the said
          security deposit already deposited by the Service Provider.

6.2       In the event of said security deposit being insufficient, the balance of total amount
          recoverable, as the case may be shall be deducted from any sum due to the Service
          Provider under this or any other contract with NACIL. Should this amount be insufficient
          to cover the said full amount recoverable, the Service Provider shall pay to NACIL on
          demand the balance amount, if any, due to NACIL within 30 days of the demand by
          NACIL.

6.3       If any amount due to the company is so set off against the said security deposit, the service
          Provider shall have to make good the said amount so set off to bring the security deposit to
          the original value immediately by not later than 10 days


7         The Service Provider shall not transfer or assign or sub-let any part of the service once agreed or
          any share of interest in any manner or degree, directly or indirectly, to any third party
          whatsoever.


8     Arbitration:

        Any dispute arising between the parties in respect of the construction, interpretation, application,
        meaning, scope, operation or effect of this document or the validity or breach thereof, shall first be
        settled by mutual consultation. If the dispute remains unresolved after a period of 90 days from the
        date when the mutual consultation has started, the matter shall be referred for settlement to
        “SCOPE FORUM OF CONCILIATION AND ARBITRATION”, Government of India, and the
        award made in pursuance thereof shall be binding on the parties.

9     Jurisdiction:

        In respect of any matter arising out of this Contract, the Courts of Law in Chennai shall have the
        exclusive Jurisdiction and both the Parties submit to the said Jurisdiction.




                                                                    Dy. General Manager (MM)




                                                                                                          1
                                                                                                          6
                                       ANNEXURE „D‟

       NATIONAL AVIATION COMPANY OF INDIA LIMITED- SOUTHRN REGION -
                               CHENNAI

 SUB: CONTRACT FOR PROVISION OF VEHICLE FOR CREW TRANSPORTATION
                    AND OTHER USE AT CHENNAI

Tender Ref: MMD/08/OS/12                                                Date: 02.12.2008.

           PART - I - TECHNICAL BID ( PROFILE OF THE TENDERER )

To be filled by the Tenderer (Provide copy of documents to support your statement)


 1.       Name and Postal Address of the Tenderer:            Phone:
          ____________________________________                Mobile:
          ____________________________________                Fax:
          ____________________________________                E-Mail:


          Is your concern Recognised/Registered
 2.       (Attach Photocopy as a proof)
          Tick as applicable
                      a. Recognised by Govt. of India as Tourist Transport operator
                          (to be supported with document for its current validity)
                      b. Registered under Companies Act
                      c. Registered under Shops and Establishment Act
                      d. Registered as Firm
                      e. Any other (please specify)
                      f. Sister concern of ….(please specify)
 3.       Annual Turn Over for the last Three years
          (Attach Audited copy of last Three years Balance sheet and P&L accounts.)
          2005- 06     : Rs. ---------------
                                                    2006 - 07 : Rs. ____________
          2007 - 08      Rs.________
 4.a      Income Tax Permanent account Number (PAN) : attach Proof)
 4.b      Service Tax Registration Number            :
          (attach Proof)
 4.c      Registration No. under Motor Transport        :
          Worker‟s Act 1961 ( Attach Proof)
          ( If not registered, same should be declared)):
 4.d      Registration/Allotment Number of
              ESI ( Attach proof)                   :
              PF (Attach Proof)                   :
          Any other social security scheme for workers :
          (Like Group insurance, Personnel Accidents Insurance, Pension etc for Drivers)
 4.e      Any other relevant registration with the Government /Agencies :




DATE                                   SEAL                               SIGNATURE
                                                                                            1
                                                                                            7
                                               Annexure - “ D ” ( contd..)
       NATIONAL AVIATION COMPANY OF INDIA LIMITED- SOUTHRN REGION -
                               CHENNAI

  SUB: CONTRACT FOR PROVISION OF VEHICLE FOR CREW TRANSPORTATION
                     AND OTHER USE AT CHENNAI

Tender Ref: MMD/08/OS/12                                                Date: 02.12.2008.

       PART - I - TECHNICAL BID              ( PROFILE OF THE TENDERER )            (Contd..)


5.a       Experience as „Service Provider‟ in
          Tourist/Staff Transport fleet operation          : _________________________ Years
.         (support with documents)
5.b       Name a few Govt./PSU/State Govt/           __________________________________
.         Reputed companies for which Service        __________________________________
          Provided in the Last 3 Years                __________________________________
          (attach order copies) use additional       __________________________________
          sheet if required.                         __________________________________
                                                      __________________________________
                                                       __________________________________
                                                       __________________________________
                                                       __________________________________

                                                      __________________________________

                                                      __________________________________

5.c.      The Largest „Single Order value‟
          Carried out in the last 3 years       : Rs. ________________ Per Annum
          (State the Company‟s name to whom the service is/ was provided and order reference
          and attach copy of the order.)




DATE                                                SEAL                          SIGNATURE




                                                                                                1
                                                                                                8
                             ANNEXURE „E‟
      NATIONAL AVIATION COMPANY OF INDIA LIMITED- SOUTHRN REGION -
                               CHENNAI

    SUB: TENDER FOR AWARD OF CONTRACT FOR PROVIDING THE SERVICE OF
             TRANSPORTATION OF CREW / OFFICIAL AT CHENNAI.

TENDER.NO/MMD/08/OS/12                                                      DATE: 02.12.2008.
                                 TECHNICAL BID: PART „ II‟

 Kindly Tick or fill up the form at the appropriate Place & Enclose Documentary Proof

                                                                               For the use of NACIL only
Sl.
                   Attribute                  Particulars of the Tenderer                        Points
No.                                                                           Points Allotted
                                                                                                Obtained
1                                                                                If “NO”
       Do you have your Office and            YES          NO                   Reject the
       Business Established in Chennai.
                                                                                  Tender
2      Do you have TWO Years
                                                                                    If “ NO”
       Experience as Tourist /Staff           YES          NO
                                                                                    Reject the
       Transport operator and currently
                                                                                     Tender
       in this Business
3      Income Tax Permanent Account
       Number (PAN) (attach proof of          YES          NO                       If “ NO”
       allotment . It should be allotted to                                         Reject the
       the tenderer.)                                                                Tender
          PAN No ……………………
4      Service Tax Registration
       Number (attach proof of                                                      If “ NO”
       allotment. It should be allotted to    YES          NO                       Reject the
       the tenderer.))                                                               Tender
       Regn. No. ……………………
5      Is your company :
       a. Registered under Companies
           Act OR Whether recognized                                           If     (a) =      5
           by Govt. of India(Ministry of       YES          NO
           Tourism) as Tourist Transport
           Operator with current validity.

       b. Whether registered under             YES          NO                 If      (b) = 4
          Shops and Establishment Act

       c. Registered as Firm.                  YES          NO                 If     (c) =      3

       d. None of the above(Sole
          Properitership and others)           YES          NO                 If (d ) =         1

           (Support with Documentary
            Proof)

 Note: For attribute at Sl.No.5 above, if the tenderer fulfills more than one criteria, the one for
       which attracts the highest score will alone will be considered. Example: If the tenderer is a
       Recognised by Govt. of India as Tourist Transport operator and also has registered under
       Shop and Establishment Act, the points awarded shall be 5 and not 9.

DATE                                      SEAL                                        SIGNATURE

                                                                                                       1
                                                                                                       9
 6      Annual turn over of the Company                  For the year       Three Years
        During the last Three years.               200_ - 200_ ….Rs.……..    Average value
                                                                            100 lakhs & above
        (Attach Audited copy of Balance                                     = 20
        Sheet And P & L                            200_ - 200_ ….Rs.……..    70 – 100 lakhs
        account as proof)                                                   = 15
                                                                            50 – 70 Lakhs
                                                  200- -200- …Rs. -------   = 10
                                                                            30 – 50 Lakhs
                                                                            = 5
                                                                            Less than 30
                                                                            Lakhs = 0
 7      Whether Income Tax return filed       All 3years ---
        for the past 3 years (attach proof)   ------------      ………….
                                                                            All 3 years : 10
                                              Only2years--
                                                                            Only 2 years : 6
                                              ---------------   ………….
                                                                            Only 1 year  :4
                                              Only 1year
                                                                            Not filed     :0
                                              ---------------   ………….
                                              Not filed         ………….
 8      Registration Number under Motor
        Transport worker Act 1961                                           Yes : 5
        (attach proof. It should be in the             YES       NO
                                                                            No : 0
        name of the tenderer.))
        Regn. No. …………………….
9 a.    ESI Code allotted to your
        Company (Attach allotment letter                                    Yes : 5
        as proof. It should be allotted the   YES               NO
                                                                            No : 0
        tenderer.))
        Code No.……………………..
                                              \   NO



9. b.   PF Code allotted to your
        company (Attach allotment letter                                    Yes : 5
        as proof. It should be allotted the   YES               NO
                                                                            No : 0
        tenderer.)
        Code No. ……………………
        Registration with any Social
9.c.    Security Scheme/Insurance etc for
                                              YES                 NO        Yes : 5
        Workers/
        (Give Details)                                                      No : 0


NOTE : Item 9 a, 9 b & 9c shall be evaluated independantly. The maximum point for these three
attributes put together shall not exceed 10. (Ex.) If PF code and ESI code are available and also
registered with Social Security Scheme, the point shall be 10 and not 15..




                                                                                                    2
                                                                                                    0
                                                                       For the use of NACIL only
                      Attribute                       Particulars                          Points
                                                                      Points Allotted
                                                                                          Obtained
   10.   Number of Companies for whom                               More than five
         the service of providing Tourist         ……………..           companies = 10
         Transport vehicles are rendered on      Companies.
         Annual contract/ standing order                            4 to 5 Companies = 8
         basis during last three years
         (attach order copies / agreement as                        2 to 3 Companies = 5
         proof)                                                     Less than
                                                                    two Companies = 0
   11    Number of Tourist Transport             ……………………
         vehicles (all types put together)       ( In words :
         OWNED BY THE COMPANY                    …………….)
         out of total fleet of operation of                         30 and above = 20
         the company.                            30 and above

          (Detailed statement as per enclosed    25 to 29           25 – 29   =      15
         format for own vehicles only is to
         be attached duly Attested by a          20 to 24           20 – 24   =      10
         Govt. Gazetted officer).
                                                 15 to 19           15 to 19 =       8
         Do not include Busines
         Assosiate‟s vehicles details.           10 to 14           10 to 14 =       5
                                                 Less than 10       Less than 10 = 0
  12     Annual value of the single largest
         contract in the field of providing       Rs. ……………..       70 lakhs & above
         Tourist Transport vehicles in the                          = 20
         past 3 years.                                              From 50 upto 70 lac
         ( Attach Order copy as Proof and                           = 15
         name the company to whom service                           From 30 upto 50 lac
         provided)                                                  = 10
                                                                    From 10 upto 30 lac
                                                                    = 5
                                                                    Less than 10 Lakhs
                                                                    = 0

    Note:
     Points will be awarded to each Tenderer based on the criteria enumerated above. The sum
       total of each Tenderer shall be listed.
     The highest total point obtained by a Tenderer shall be treated as BASE Index and the rest
       of the Tenderer‟s points shall be expressed as a percentage of the Base Index. Parties
       obtaining 75% of the base index and above may be considered as qualified in the
       Technical Bid, subject to their meeting our Service Standard

Declaration: The information furnished above are true, complete and correct




    DATE:           TENDERER                   SIGNATURE                          SEAL



                                                                                             2
                                                                                             1
       Technical Bid – Part - III         Statement of Vehicles owned by the Tenderer ( Details for 30 latest Model vehicles is sufficient)- ANNEXURE - F
       TENDERER‟S NAME:
Details Pertaining to our “OWN” Vehicles in our fleet of operation as on date:
                                                                               Vehicle Type
                                                                              (Ambassador/                                          Validity
SL.         Registration       Model       Date of                             Ikon/ Indigo /
                                                         Owner‟s Name
NO.          Number            (Year)    Registration                        Tempo Traveller/
                                                                             Sumo/ Qualis etc.          Permit            Fitness          Road Tax            Insurance
                                                                              Please specify)




                                                                            `




       Note:1) Use additional sheets if required in the same format. 2) Preferably use different sheet for different classification of Vehicle.
                                                                                                     TO BE ATTESTED BY A GOVT. GAZETTED OFFICER

                                                                                                I ,-Mr/Ms.-------------------------------------------------------- have verified
                                                                       the above details with the original R.C book of each vehicles and the above statement is true
                                                                       to the best of my knowledge.

                                                                       Seal and Signature .-----------------------------------------------------------------
       DATE                TENDERER‟S SIGNATURE                                                                         OFFICE SEAL




                                                                                                                                                                              22
  NATIONAL AVIATION COMPANY OF INDIA LIMITED : SOUTHRN REGION :
                          CHENNAI
                                                        Annexure - G
                           PRICE BID

               SUB: CONTRACT FOR PROVISION OF AIRCONDITIONED CARS
               FOR CREW PICK UP AND DROP AND CARS FOR MEETING OTHER
               COMMITMENTS

TENDER REFERENCE: MST/08/OS/12                                              Date 02.12.2008

TENDERER‟S NAME:

To
Dy. General Manager (MM)
NACIL
CHENNAI

Sir,

With reference to the above Tender we offer our best price as below:
NOTE: The tenderers are required to quote for both PART –A and PART – B. Not quoting
for any one part either in full or a portion shall call for automatic rejection of the tender.

                                         PART – A
By and for providing Air-conditioned TATA INDIGO cars on Contract on 24 hrs basis, round
the clock, round the year and augment the number as and when required for short duration as per
the Scope of work and Terms and Conditions of the contract.

A          For actual Utilisation as Airconditioned Car


       Rate per Km utilised                                    Rs. _____________ per km
                                                       (in words……………………..…

                       ……………………………….…)

OUR RATE OF SERVICE TAX IS ---------------- % on the TOTAL BILL VALUE

The above rate is inclusive of „Car‟ Hire charges, Fuel, Oil & Maintenance Driver‟s wages,
Supervisory charges, Batha, R.T.O Taxes/ Insurance, communication set etc which are required
to be incurred to operate the cars as Tourist Transport but Exclusive of Service Tax which shall
be payable extra as per applicable rate. Also refer to Clause 5.01 of Annexure – B ( Specific
terms and conditions).


TENDERER                               SEAL                                SIGNATURE



                                                                                             23
                                        Annexure – G (Contd.,)


                                     PART – B

B1 & B2: For providing Non A/c car for Stores and Sales team:
As per the scope of work and Terms and condition of the contract

For actual Utilisation as NON Airconditioned Car

       Rate per Km utilised                                Rs. _____________ per km

                                                    (in words……………………..…
                                                           ……………………………….…)


OUR RATE OF SERVICE TAX IS ----------------- % of the TOTAL BILL VALUE




TENDERER                             SEAL                           SIGNATURE




                                                                                      24
B-3      By and for providing A/C and Non - Air-conditioned Cars to meet non-scheduled
         commitments .

For Utilisation as per details below


Hire Slab            Non A/c Cars A/C cars                     A/c cars            A/C cars
                     Amb/Indica   Amb/Indigo                   IKON/Accent         Skoda/Lancer
                     /Indigo etc. /Esteem/Logan                AVEO
                                  etc.
5 hrs- 50 Kms        (a)               (b)                     (c)                 (d)
                     Rs……………           Rs. ………………              Rs. …………….          Rs. ……………
                     Inwords           In words …………           In words……….        In Words …….
                     ………………            ………………..                ………………..            ………………..

10 Hrs- 100 Kms      (e)               (f)                     (g)                 (h)
                     Rs……………           Rs……………                 Rs……………             Rs……………
                     Inwords           Inwords                 Inwords             Inwords
                     ………………            ………………                  ………………              ………………


                     Rs……………           Rs……………                 Rs……………             Rs……………
Extra KM             Inwords           Inwords                 Inwords             Inwords
charge               ………………            ………………                  ………………              ………………

                  Rs……………              Rs……………                 Rs……………             Rs……………
Extra        Hour Inwords              Inwords                 Inwords             Inwords
Charge            ………………               ………………                  ………………              ………………

                  Rs……………              Rs……………                 Rs……………             Rs……………
Driver‟s Batha if Inwords              Inwords                 Inwords             Inwords
any for usage ………………                   ………………                  ………………              ………………
between 10 PM
and 6 AM

OUR RATE OF SERVICE TAX IS ---------------- % on the TOTAL BILL VALUE

The above rate is inclusive of „Car‟ Hire charges, Fuel, Oil & Maintenance, Driver‟s wages,
Supervisory charges, Batha, R.T.O Taxes/ Insurance etc which are required to be incurred to
operate the cars as Tourist Transport but Exclusive of Service Tax which shall be payable extra
as per applicable rate. Also refer to Clause 5.01 of Annexure – B Specific terms and conditions.
KM opening/Closing for Non scheduled Hire of cars shall be from Service Provider‟s
Garage.




DATE                                     Seal                               Signature


                                                                                             25
       NOTE: The Tenderer is required to quote for both PART – A & PART – B. Not
       quoting for any one PART shall call for automatic rejection of the Tender.


       NOTE 3: Determination of L1 shall be based on the cash outflow inclusive of the
       Service Tax for the indicated volume of work.

       The lowest of

       ( A * 1,15,000) +(B1 & B2 * 6,000)+ (a*2) + (b*2) +(c*2) + (d*1) + (e*8) + (f*3) +(g*2
       ) + (h*1) plus Service Tax as Indicated by the Tenderer
       shall be treated as L-1

       However payment shall be effected for actual work carried out.




DATE              TENDERER”S SIGNATURE                                       SEAL




                                                                                          26
                                                           Annexure – G (Contd.,)

THE TENDERERS ARE REQUESTED TO QUOTE THE RATE ONLY FOR POSSIBLE
OUTSTATION TRIPS
 (Permit charges/ toll charges/ parking charges and Service Tax shall be payable extra at
                                         actuals)

Clasification     Type of vehicle    Rate per      Minimum       Night halt    Any other
                                       KM          km per day    charges       charges
                                     _________                   __________    __________
                                     Rs     P                    Rs      P     Rs      P
Non A/c cars      Amb/INDICA/
                  INDIGO
Non A/c           Qualis/Sumo

Non A/c           Maxi cab

Non A/c           Mini bus 25
                  seater
A/c cars          Amb/INDICA

A/c cars          INDIGO/
                  Esteem/Logan
A/c cars          IKON/
                  Accent/AVEO

A/c cars          Skoda/Lancer

A/c Maxi cab      Tempo Traveller

A/c Mini bus      25 seater


Any other




  OUR RATE OF SERVICE TAX IS --------------------- % On the TOTAL BILL VALUE



Date            Tenderer                    Seal                   Signature




                                                                                      27
                                                                                        ANNEXURE – „H‟


No. MMD/08/OS/12                                                                        Date : 02.12.2008

 FORMAT OF COVERING LETTER WITH WHICH DULY FILLED-IN TENDER
 DOCUMENTS ARE TO BE SUBMITTED BY THE TENDERER ON THE LETTER
                    HEAD OF THE TENDERER

                   (TO BE SUBMITTED ALONGWITH TECHNICAL BID)
To

Dy. General Manager (MM)
NACIL
Airlines House,
Meenambakkam, Chennai-27

Dear Sir,

Sub :   Tender for providing Crew Pickup and Drop at Chennai.
        Tender No.: MMD/08/OS/12 dt. 02.12.2008
        Due on 24.12.2008
                                        ***
        We have gone through the tender documents hosted by you on the website consisting
of covering letter and Terms and Conditions and are pleased to submit Technical Bid and
Price Bid.

We agree to accept the terms and conditions as stipulated.

         Thanking you,
                                                                                            Yours faithfully,

                                                 Signature
                                                 Name
                                                 Designation
                                                 Name of Company
                                                 Address:

                                                 Company Seal:
                                                 Phone No.:
                                                 Fax No.:
                                                 E-Mail :
---------------------------------------------------------------------------------------------------
                                                 FOR NACIL USE
                                           Opened in our Presence:
For Dy GM (MM)                                   for General Manager (Finance)




                                                                                                                28
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