Goucher College Student Government Association Executive Board Meeting Monday, October 13, 2008, at 9:30pm Officer Reports Cleo- Nothing big to report. There is a meeting about the calendar. He is going to email me and let me know how that goes. I am also going to finish out bulletin boar tomorrow. Royce DuBiner- I think that whenever the general account it tapped, it should be approved by finance. We looked a printer this past week. It would cost us about 2,000. I need the go ahead on that. Is there any opposition to that? This is a scanner, printer, copier and fax. Will is also getting a printer for the res side of campus. Sharif and I are going to take the money for the copier and the printer from the exec fund then reimburse ourselves from general fund. Angelica asked about a laptop for honor board. I think that we are going to have them use them same laptop that is used for J-Board. They will have different log ins. Sharif- I rewrote the constitution. The social committee budget is due December 2nd. I need to find out if SAC needs a budget. I am going to meet with Gail about the blackberry. Royce- I also have a meeting with Wendy about the bike program. We may go in with them for bikes. We will see. We are also going to talk about the eco friendly mugs. Lizy- Yesterday we had the first creative alliance meeting. We got a lot accomplished. We are going to make a web source. The goal for the second meeting is to get more people to come and let us know what to do. The next meeting is October 26th at 8 in the Soper Room. Taylor- We had a committee meeting on Saturday. It went well. It was constructive. We did not get that many proposals, but it they all went well. Next time, we are going to give people more time to do the grants for the next time. Franca is the co-chair of this committee. She wants to start another organization to get the word out about these grants. Izak- I am sick. Will- I am working on the left handed supply inititative. Sam- I conducted interviews for J-Board and Honor Board. Club Charters Liz Flora, Russian Club Liz- We are the Goucher Russian Club. We are cultural and food club. We want to get all kids to come and immerse themselves in the culture. We don’t want people to be intimidated by their Russian speaking level. We don’t want to overwhelm them, we want them to have fun. Royce- There already is a Russian Club. It is currently inactive. You already have a account that is set up. Liz- At this time, I have a budget proposal. It is just an example of some programming that we would do. We are helping that the language house will pitch in on some of our programming. Royce- Although you already have an account, I think that we should give you one hundred dollars. Motion to allocate 100. Sharif- Second 8 in favor 0 opposed 0 abstaining Ben Hoffan and Henning Jakob, Econ Club Henning- We were inspired buy the economic crisis. We want to explore what will happen in the future. This is an opportunity for us to apply our knowledge. We want to have discussions, have guest speaker and want t go to field trips. We want to visit organizations. We have a lot of contacts amongst the members of the clubs. We are all mostly econ majors. Ben- The plan is to meet on a weekly basis. There really is no limit to what we can talk about. We want talk about regional topics around Baltimore and international regions. Sharif- I just want to say that Sharif is very busy oriented. Royce- I just want to clarify that this is not a stock or investment club. It is about the art of econ. Ben- That is correct. Each week, we want to talk about different things that are going around Baltimore and abroad. We are open to all suggestions. Taylor- motion to approve Izak- Second 7 in favor 0 opposed 0 abstaining Investments Club, Ben Hoffman and Henning Jakob and Sharif Shaif- This club is going to focus and analyze the stock market. We are going to teach portfolio management, day training, mutual funds and real estate investments. We are going to get stock analysis software. I am going to go to the management professors and ask all of their students about the club. There seems to be a lot of interest. People are not taught how to manage their money. Royce- Motion to approve Arreon- Second 6 in favor 1 opposed 1 abstaining Lizy- Is there any way that these clubs can be joint clubs? Lizy- Not really. I am heading up one club and they are really doing another. Ben- The investments clubs is more hands on and the econ club is more discussion based. Sharif- The passion for the clubs comes from two different groups of people. Brendan Killian, Bike Club. Dan Balles, president Brendan- We all know about the community bike program. This club is going to revamp the bike program and make it sustainable. We are also going to educate people on bike maintenance and repairs. Royce- You, me and Wendy should get in contact about some things. Brendan- Sure thing. The next step is getting proper bikes. I glad to say that we have support from the President’s Officer. Royce- You are going to need an SGA rep. Lizy- So are you splitting the funds with the President’s office? Brenda- Yes. But I don’t know to what extent. Izak- Motion to approve Cleo- Second 8 in favor 0 opposed 0 abstaining Financial Petitions Hilary Fast, Psychology Club $402 Hilary- We bought t shirts to fundraise. The shirts say psychologists do it on the couch. We are petitioning for money to bring in some speakers to campus. We are trying to get some authors coming in as well. Sharif- In finance we decided to give them a loan which is to be paid back by November 15th. Lizy- How much are you selling the t shirts for? Hilary- 12 dollars. Royce- The loan follows the financial policies. Izak- What happens if they cannot pay back the loan? Sharif- They can petition SGA to pay it off. If not the controllers office will take charge of the loan. Royce- It will be about a week before you can have those funds available for you. Taylor- Debate. Sharif- Motion to approve as a loan fund. Will- Second 8 in favor 0 opposed 0 abstaining Quan Phan, Hola $126.09 Quan- On the 28th we are going to make Mexican candies for el dia de los muertos, day of the dead. This is an event to see what a real skull candy is like. Shrif- This was passed in full last night. The documentation is on Quan’s laptop. Taylor- There was not tax added in was there? Sharif- No Sam- Debate Taylot- We need to make sure that we have documentation. Before you mentioned that people needed to have everything printed out. Dean- You have to have the same documentation in finance and exec. Sharif- Motion to table until later tonight Will- Second 8 in favor 0 opposed 0 abstaining Will Napier and Debora Lenik, Meditation Club, Ag Coop, Climate Action Group $3,358 Will- This money to bring a speaker on campus who believes that food is a right not a privilege. The speaker works with food not bombs. The speaker is Keith McHenry. He will be coming on October 27th. Sharif- This was all approved last night in finance committee. You would have to come for the travel costs later and be reimbursed. Sam- Debate. Taylor- Is the Goucher House open? Will- We contacted Ashton Nicholas and she has not replied. Sharif- You need to go down and see about that. Taylor- He is staying here 3 nights and speaking on one night. Royce- I need your treasurer to come and be trained. Deborah- Keith is also going to be in Pearl Stone all day. Sharif- I think that this is one of the more sustainable petitions that we have heard. Will- This is also good because he came last year and we are building a relationship with food not bombs. Taylor- The speaker is not here to speak but one night, but we are paying for him to stay for three days. That is something that I just wanted to bring up. I think that we should pay for a one night stay at the Goucher house. Deborah- I think that we need at least two night. He is coming in the night before and the night of the lecture. Will- I agree with Taylor. I think that we should be paying for two nights. It just makes more sense to me. Sam- Anymore debate? Lizy- Motion to approve full amount minus the amount minus $75 from the Goucher House. $3,283 Arreon- Second 8 in favor 0 opposed 0 abstaining Kenneth Cramer-Cohen and Miriam Cummings, Graphic Novel Club $821 Kenneth- We are here for the graphic novel club. We grew from 6 members to about 2 this year. Like last year, we are petitioning for graphic novels that will be donated to the library at the end of the year. Sharif- This was approved last night in finance. This is something that is sustainable. Taylor- Where are the comics stored? Miriam- We have a check out system that Kenneth keeps track of. You have to sign things out, that way we know what is missing. Lizy- Over winter break, could you store them up in OSE? Kenneth- Yes. Taylor- Please know that people may just want to come to your room. Sam- Debate. Royce- Try and get a graphic novel section in the Athenaeum. Taylor- Motion to approve whatever Shrif says Sharif- Second 6 in favor 1 opposed 1 abstaining Genna Ayres, Athens Boys Choir, PRISM, 2,400 Genna- This is for a performer, Athens Boys Choir. He is a transgender man. The amount includes rooming and travel. As you guys can see, I do not have the signature. Most of the songs are political. Will- How long is the performance? Genna- one hour and 20 minutes. Sharif- You did not have the signature last night. It was however reduced to the amount of 1950. Taylor- Where was the documentation for travel? Genna- I need to get if from offline. Sharif- We are going to have to table this. I am not sure that you are going to get milage for a visitor. I am not sure about that. Arreon- Could you come back next week? Genna- We need to honor the contract and travel Sam- Debate. Sharif- Motion to approve 1920 pending signature Izak- Second 8 in favor 0 opposed 0 abstaining Ben Wendell and Carly Golden, Ski Club $3,600 Ben- This is for the annual ski trip. We are going to Maine. We went a few years ago. There are 15 people who are going on the trip. We got a really good deal on the tickets. This is the least amount that we have ever petitioned for. Sharif- We thought last night that this was a great price. Will- Did you do any fundraising? Ben- We have already started the process. Izak- We are asking for the full amount because we need to put down a deposit. All the additional funds that we get from fundraising will go directly back to SGA. Sharif- We thought that this was a great compromise. Royce- We are going to pay for the trip and you will give us all of the money that you fundraise. Taylor- Sometimes we ask people how they got to know about the trip. This seems that these people were picked. Carly- We had a sign up people at the club rush table. It was open to everyone. These are the people who could go. Sam- I think that we should give you some portion of the petition as a loan. I think that this changes the nature of the petition to better suit what your compromise is. Taylor- How does this benefit the Goucher community? Ben- There are a lot of freshman who get to know upperclassman. Izak- It gives those who have never has the opportunity to go on this trip. Dean- I think that this trip is accessible to people. Members of the clubs do a lot of instruction. Taylor- How many hotels so you have? Ben- We are staying in condos, they house six people so we have three condos. Cleo- Since there are three more spaces in the extra condo could you take three more people? Ben- I would have to call. I mean that I am open to it. Royce- Motion to approve 3300 and 300 from SGA load fund. The loan should be paid back on the 1st of March. 4 in favor 1 opposed 3 abstaining Ben- When can we get a check. Royce- See me in my office hours on Thursday. This can’t all be done in one week. Alyse Pollock, OCT 553.85 Alyce- I am the treasurer of OCT. We are petitioning for things that we need for Rocky Horror Picture Show. We are doing a shadow cast. This is going to be on Halloween. We are going to perform this and watch the movie. Sharif- This was approved last night for 572.05. We added more money for a pair of shoes and then we also took off some tax from the shoes. Taylor- Why do you need two security guards? Alyse- I talked to them today and we just need one now. Tayor- I know that the theater department has a lot of shoes. Can’t you use them? Alyse- These are drag shoes. The theater shoes would not fit. Shrif- We approved this ending a signature of the OCT president. Dean- I know that you need a four hour minimum for a technician I don’t see that here. Lizy- All of thise stuff will stay with OCT. Where is this all stored? Alyse- In the theater department, but it is labeled as out stuff. Sam- Debate Taylor- Motion to approve 459.05 pending the president’s signature. Izak- Second 5 in favor 1 opposed 2 abstaining Arreon- Motion to untable Hola Sharif- Second 8 in favor 0 opposed 0 abstaining Quan- This just in. Community living is going to pay for half of this. Royce- 63.04 is the new amount. Arreon- motion to approve 63.04 Cleo- Second 8 in favor 0 opposed 0 abstaining RCOC, Katie Schwermer Katie-We are tabling at FIG. We need to get signatures on the petitions. We would like 450 dollars for t-shirts and tie-die. Sharif- Last night in finance we approved 143.92 from general and 304.02 from loan. Taylor- I have 125 shirts left over from Earth Day. I left them here in SAO before it became OSE. It was in the Dulaney closet. We also havehad tie die materials from last year. Sam- Are these generic materials? Katie- Theses are just general. Cleo- Did you have supplies included like the trays and rubber bands? Katie- We are trying to get the kits. Taylor- Do you need the money his week? Cleo- FIG is two weeks from this coming Thursday. Sharif- I suggest that we approve them for the amount of money then go through the closets and take back that amount. Sam- Debate. Taylo- Motion to approve 143.92 and 304. 02. in loan Second- Cleo 6 in favor 1 opposed 1 abstaining Maegan Berk, Umoja Maegan- This is for meet the black faculty, an event that is had every year. This event is open to everyone. We are petitioning for food. 297.22 is what we are asking for. Sharif- This was approved last night. This was passed unanimously. Sam- Debate Royce- Motion to approve entire amount. Sharif- Second 8 in favor 0 opposed 0 abstaining Maegan Berk, Umoja 791 Maegan- This is for buses that we took this past weekend. Lamar paid for the buses out of his own funds. Sharif- We approved 85% of this last night. They got the run around from the bus company, but Lamar paid for it on his credit card. Royce- I talked to Lamar abut this. In the future, you guys should talk to SGA and use a SGA credit card. Taylor- What was the complication? Maegan- Goucher suggested the bus company and all of the suggested companies were booked. Sam- Debate. Arreon- Why are we giving only 85%, that is not an official policy? Sharif- It is not a formal policy, but it is in the minds of people in finance. It was originally only going to get 50% because Lamar said he may be able to get funding from another source. Royce- Lamar broke the checks and balance. Taylor- I disagree with the 85% thing, but if someone says that they can get money from somewhere else, then we should not pay the full amount. Sharif- I asked Lamar what he would do if he did not get this money and he said that he may be able to get it from Dean Edmonds Izak- Motion to approve entire amount in American currency. 791. Arreon- Second 6 in favor 2 opposed 0 abstaining Katheryn Shaw, Goucher Suicide Awareness and Prevention Katheryn- We want to do a project like the post secret project. We want people to share things that they have been struggling with. We need supplies to do this. This is a creative project. We are going to be working with he health center. There is going to be a reception. We are also going to show a documentary that was made a local school. Shraif- We thought that this was a good idea. 97.27 is the total amount that the club is petitioning for. Royce- We may want to run this through legal counsel first. We don’t want any legal issues. I am sure that there should not be any problems. Taylor- I would try and encourage you to censor as little as possible. Sam- Debate Taylor- Motion to approve Arreon- Second 8 in favor 0 opposed 0 abstaining Jakob Goodmuth, Fencing Club. 1,475.30 Jake- I am petitioning for the fencing club. This is to cover tournament fees and for equipment. Sharif- This was approved in finance. Jake- This is all for equipment that we need for the semester. Taylor- Why do we need to buy these things every year? Does this stuff not hold up? Sam- This is something that is rotating. You will replace or repair a few things each year. This is stuff that really is needed. Taylor- How many people are coming out? Jake- 6-10 people. Sam- Debate. Taylor- There are six members. We are approving a whole team worth of equipment. I know that every year this team petitions for a lot, almost enough for a new set. I am wondering why we need to get new stuff each year. Sam- All of the equipment is different depending on each person’s size. Shaif- Taylor, I hear what you are saying. We just don’t have any proof of them getting this much each year. Izak- I don’t understand why no one can share. It is a conspiracy… Taylor- We need to think about the precedent that we are setting. What if the fencing team comes and wants socks and cleats. Cleo- Do you have to wear cleats? Taylor- Yes. Sharif- You do need these things to fence. You’re swinging a sword at someone. You need equipment that should hold up. Taylor- Motion to approve for full amount Will- Second 5 in favor 2 opposed 1 abstaining Sharif Ismail, Big Daddy, Goucher College Gymnastics Sharif- We are trying to get more gym space for the weekends. It is going to cost $4583.30. This is just for the weekends. This is for ten weekends. These are instructional classes. Will- If we approve this how much have we given to Gymnastics? Taylor- about 10,000 11:55- Royce is down for the count!!!! Sharif- We are getting a great deal at this gym. It is owned by a Goucher alumni. This was approved last night. Al wanted to know why we could not build a gym Of course, we cant afford it. Sam- This is a sizeable amount of the SGA budget. What other alternatives have you looked at? Have you looked at the athletics department? Sharif- Intramurals don’t have the money to do this. The athletic department wont fund us because we do not have a team that competes. Cleo- Is it possible to reduce the number of week day that you go to the gym? I just think that this is really expensive. Taylor- Is there enough interest for your students to pay for membership? Sharif- When can we expect that people should go in half way? Taylor- I just don’t think that 6 people out of 1300 should not get 10% of the budget. Cleo- You should remember that Gala is 400 people and that is about $40,000 you are asking us to spend $20,000 for 60 Izak- I think that we are funding this too much. We are sending you guys six days a week. I think this is more than what SGA should be providing. I just think that six days is ridiculous. Sharif- Maybe we could cut down the amount of time on the weekends. Royce- We all feel that a lot of money is being used for one club. Student Activities fees are for everyone. I feel uncomfortable with this amount of money Sharif- I feel like every time I come, I am pushing the envelope a little bit. It is up to your discretion. I just need some guidelines. We need to have precedents and stick with them. If we don’t do that there is a poor response and turn out. Will- I agree with that. I think that this program needs to be gradual. Taylor- We gave 3,600 to the ski club for five days. Sam- I think that we need to come to a decision shortly and set a policy. I would look to the finance chair to lead that. Arreon- I think that you should meet with several departments and try to work something out. Royce- Motion to approve the full amount Sharif- Second 3 in favor 4 opposed 2 abstaining Sharif- Motion to table indefinitely Izak- Second 3 in favor 1 opposed 4 abstaining New Business Jake- I think that we need to do something about petitions. If they are approved in finance without a hitch, I think that they should not have to come to the exec board. Royce- I think that is too much power in the hands of finance. There needs to be checks. Sharif- I agree with that. I just think that it is a little crazy that the exec board can overturn anything that finance committee does. Cleo- As an exec board, we need to make sure that things are going right. We did really well tonight getting through all of these petitions Dean- I just wanted to bring up a few things about the constitution. Composition of the exec board- Do we need all of those people. I mean they aren’t there currently. No legislation should be passed without 2/3 of the body present Exec Board will approve students for committees Electing co-chairs and recording minutes- Should we all be doing them? Social Committee- Members should come from each house. That committee needs a treasurer. SAC- Student Liaisons. Inactive Clubs- Voting on it in legislature Izak- Social Committee met this past week. Sharif and Dean stopped by, thanks. I want to bring up a few things. I have a few venues for gala. Cleo- I just want to tell you that I am a resource to you. Izak- I met with Geoff Miller and we have tentatively made out first date for tailgating at October 21st 7pm. This is a girls volleyball game. We want to get people to go there. I need to meet with Norman. I would like to see if we could get Stimson closed or something like that. I don’t know if we can do this because it is coming up soon, but we’ll see. I am working to get a survey out and see who can come to campus. I am looking to see if we can get some one big. The committee is thinking of throwing an event at a roller rink. There are quite a few in this area. I don’t think that it would be that expensive to go. We could work out all of these logistics. I would like to make this themed: costume, disco, things like that. Agenda approved 8 0 0 Meeting adjourns.