Generic Employee Information Form

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					                                  ADD GENERIC PROFILE WORKSHEET INSTRUCTIONS



GENERAL INFO COLUMNS                INSTRUCTIONS
DEPARTMENT NAME                     REQUIRED. Enter your department name (i.e., Administration, Corrections, etc.).
DIVISION NAME                       REQUIRED. Enter your division name (i.e., Administrative Services, Information Technology, etc.).

SUBMITTED BY (Division              REQUIRED. Enter the name of the person submitting the Add Generic Traveler Profile worksheet from the
Contact)                            division level.
SUBMITTED BY (Dept Contact)         REQUIRED. Enter the name of the person submitting the Add Generic Traveler Profile worksheet from the
                                    department level.


PROFILE INFO COLUMNS                INSTRUCTIONS
Last Name                       REQUIRED. Enter the 3-letter acronym of the department. Do not enter any punctuation or hyphens (i.e.,
(ALWAYS the Department 3-letter DFG).
acronym, DOT, DOA, etc.)
First Name                       REQUIRED. Enter the name beginning with the 3-letter acronym for the Division. Do not enter any
(ALWAYS begins with the 3-letter punctuation or hyphens (i.e., COF SE HDQTRS).
acronym for the Division, i.e.
DAS,COM,DJJ, etc)                NOTE: The 3-letter division name is mandatory. This acronym matches all employees working in that
                                 division and controls the selection of generic templates available when creating Traveler Profiles.

GDS Profile Name                    REQUIRED. Enter the combination of last and first names above beginning with last name. The
                                    maximum number of characters and spaces is 21 so be brief when naming your generic profiles.

Dept #                              REQUIRED. Enter the number of the department.
Division                            REQUIRED. Enter the division name as listed in the employee directory (LDAP White Pages record)in the
                                    Sub-Agency field, (i.e., COM-COMMISSIONERS OFFICE, ETS-INFORMATION TECHNOLOGY, etc.)
                                    for a typical traveler who will be using this Generic Traveler Profile. If more than one Sub-Agency uses
                                    this Generic, the division name should identify the group using this CTS.

Phone                               REQUIRED. Enter the work phone number of the travel accurately sorting by Division.
                                    NOTE: DO NOT GUESS. Consistency is necessary for desk or the work phone number of the employee
                                    supporting this Generic Traveler Profile. Enter the number as area code-prefix-number (i.e., 907-465-
                                    2222).
Fax                                 REQUIRED. Enter the work fax number of the travel desk or the work fax number of the employee
                                    supporting this Generic Traveler Profile. Enter the number as area code-prefix-number (i.e., 907-465-
                                    2222).
LOGIN ID                            REQUIRED. This is the combination of the Last and First names shown above. (For example: DFG COF
                                    SE HDQTRS.)
Empl (employee) Num (number)        REQUIRED. Enter 000000.
EzBiz ID                            REQUIRED. Enter the 4-digit number that identifies where the accrual and useage of EzBiz miles occurs.
                                    The first two digits must identify the department of the traveler (i.e., 02 for Administration, 03 for Law,
                                    etc.).
IBank Div ID                        REQUIRED. Enter the 6-digit number that identifies the reporting number for the travelers using this
(for IBank Reporting)               Generic Traveler Profile. The first two digits must identify the department of the traveler (i.e., 02 for
                                    Administration, 03 for Law, etc.).
Travel Planner                      REQUIRED. Enter the names of the Travel Planners who will make reservations via E-Travel Online for
                                    the travelers.
Travel Desk Email                   OPTIONAL. Enter the group email address for the travel desks. This is a generic email address used by
                                    multiple travel desks to send and receive email from USTravel (i.e., 03CIVTRAVEL01@law.state.ak.us).

Travel Division Email               REQUIRED IF NOT CONFIDENTIAL. Enter the email address for the travel division. This is a generic
                                    email address used by division travel contacts to review, send and receive email from USTravel(i.e.,
                                    03CIVTRAVEL@law.state.ak.us).

                                    NOTE: If this Generic Traveler Profile will be used for confidential travel, leave the email field blank. The
                                    itinerary will be faxed to the fax number listed in this profile.




 42145cc5-672a-4ebc-93fc-8dff2aceb663.xls
 09/01/05                                                     Revised 02/07/09                                                                      1
                              ADD GENERIC PROFILE WORKSHEET INSTRUCTIONS



Travel Department Email         REQUIRED IF NOT CONFIDENTIAL. Enter the email address for the travel department. This is a
                                generic email address used by the department travel coordinator to review, send and receive email from
                                USTravel(i.e., 03TRAVEL@law.state.ak.us).

                                NOTE: If this Generic Traveler Profile will be used for confidential travel, leave the email field blank. The
                                itinerary will be faxed to the fax number listed in this profile.
Memo                            OPTIONAL. Enter a qualification message for USTravel, (i.e., Attn. Agent 24 - After Hours OK, PSGR
                                OK to book and authorize own travel, etc.)

                                NOTE: This field is used to notify USTravel of a qualification that exists for this profile for every
                                itinerary .
Super CTS - Air, Car, Hotel     REQUIRED. Enter the last 06 digits of the Super CTS (Central Travel System) account assigned to this
                                Generic Traveler Profile.
(GOV, DOA, LAW, DOR, EDU,
H&SS, DOL, DCCED, DMVA,         NOTE: The Super CTS account is the primary account for generic profiles.
DNR, F&G, DPS, DOT)
Exp (expiration) Date           REQUIRED. Enter the expiration date of the Super CTS. Enter the date as mm/yy (i.e., 06/12).
Air CTS                         REQUIRED. Enter the last 6 digits of the Air CTS (Central Travel System) account assigned to this
                                Generic Traveler profile.
(DOA, DEC, & COR.
                                NOTE: The Airfare CTS account is the primary account for Generic Travelers.
Exp (expiration) Date           REQUIRED. Enter the expiration date of the Air CTS. Enter the date as mm/yy (i.e., 06/12).
Hotel CTS                       OPTIONAL. If the Generic Traveler Profile has been assigned a Hotel CTS, enter the last 6 digits of the
                                account number.
(DOA, DEC & COR.
                                NOTE: For security purposes, it is important that you enter only the last 6 digits of the account number.

Exp (expiration) Date           REQUIRED, IF USING Hotel CTS. If you entered a Hotel CTS number, you must enter the expiration date
                                of the CTS. Enter the date as mm/yy (i.e., 06/12).
Car CTS                         OPTIONAL. If the Generic Traveler Profile has been assigned a Car CTS, enter the last 6 digits of the
                                account number.
(DOA, DEC & COR.
                                NOTE: For security purposes, it is important that you enter only the last 6 digits of the account number.

Exp (expiration) Date           REQUIRED, IF USING Car CTS. If you entered a Car CTS number, you must enter the expiration date of
                                the CTS. Enter the date as mm/yy (i.e., 06/12).




 42145cc5-672a-4ebc-93fc-8dff2aceb663.xls
 09/01/05                                                 Revised 02/07/09                                                                      2
ADD GENERIC TRAVELER PROFILE                                                                                                                 FOR ETMT USE ONLY
                                                                                                                                                             Date      Initial

DEPARTMENT NAME                                                                                                         Added data to E-Travel

DIVISION NAME                                                                                                           Email to Travel Administrator
SUBMITTED BY (Division Contact)
SUBMITTED BY (Dept Contact)
                                                                                                                        PASSWORD PROTECT THIS FILE BEFORE EMAILING
                                                                                                                        DO NOT REDUCE OF ALTER SIZE OF FORM
*** Please do not add or delete columns!***



                                                                                             Division
                                                                             (As displayed in LDAP White Pages                                                          Empl
                                              Profile Name (GDS)             Sub-Agency field for travelers using                                                       Num                           E-Travel Online
      Last Name            First Name         (Max 21 characters.            this profile or similar if multiple Sub-                                                  (Leave    EZBiz   IBank Div ID Travel Planner
    ( No hyphen )         ( No hyphen )          No * / # or , )    Dept #      Agencies will use this Generic)              Phone               Fax       LOGIN ID    Blank)     ID      (Reporting) (REQUIRED)
                                                                                                                                                         DFG COF SE                                    SABROWN
Example: DFG           COF SE HDQTRS DFG COF SE HDQTRS               11      DFG-COF SE HEADQUARTERS                    907-465-1111      907-465-1112                000000     1100      110200
                                                                                                                                                         HDQTRS                                        JAROGERS
                                                                                                                                                                                                       SMTUCKER
                                                                                                                                                                                                       PMNELSON
                                                                                                                                                                                                        LLBROWN
                                                                                                                                                                                                        TRRIPLEY




           42145cc5-672a-4ebc-93fc-8dff2aceb663.xls                                                     9/01/05 (Revised 6/22/2011)                                                                                     3
                                                                                                                          Enter Super CTS       OR      Air, Car, Hotel, or Car/Hotel CTS, not both

                                                                                                                           Super CTS -
                                                                                                                            Air, Car,                                                                                   Car/Hotel
                                                                                                                            Lodging                                                                   Car CTS             CTS
                                                                                                                             (last 6     Exp     Air CTS      Exp    Hotel CTS          Exp            (last 6   Exp     (last 6    Exp
         Travel Desk Email                  Travel Division Email         Travel Department Email           Memo              digits)    Date (last 6 digits) Date (last 6 digits)      Date           digits)   Date    digits)    Date

11cofsehqtravel@alaska.gov          11coftravel@alaska.gov          11travel@alaska.gov                                       812345     0912        823456   0312      834567          0312          845678     0312    856789     0512
                                                                                                           (Optional)




         42145cc5-672a-4ebc-93fc-8dff2aceb663.xls                                                   9/01/05 (Revised 6/22/2011)                                                                                                     4

				
DOCUMENT INFO
Description: Generic Employee Information Form document sample