Agenda 2008 04 09

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					                        AGENDA – APRIL 9, 2008

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1. PLEDGE OF ALLEGIANCE:


Wal-Mart $10,000 Donation




MOTION TO ACCEPT a donation from Wal-Mart in the amount of $10,000 to
be used for the Rounds Coal House Project.

APPROVAL OF MINUTES

   2.1   Approval of the Minutes of March 26th, 2008.

3. BID OPENINGS:

   3.1 The following bids for the Police Department 2001 Chevrolet Impala
   with 114,700 miles were opened on March 31st, 2008 at 2:00 PM in the Town
   Clerk’s Office.

         Barbara Taggart                 $ 1,513.24
         Apalachin, NY 13732

         Gerald Mullins                  $ 1,513.00
         Binghamton, NY 13904

         Jordan Adams                    $ 1,010.00
         Endicott, NY

   3.2 The following bids - Parks - Medium Duty Steel Carrier were opened on
   March 31st at 3:00 PM in the Town Clerk’s Office.

         American Distributors, Inc.     $23,858.00
         Albany, NY 12205

         Rich Laing                       NO BID
         Conklin, NY 13748

         Hackers Packers                 $24,779.00


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                         AGENDA – APRIL 9, 2008

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       Harpursville, NY

       M&C Truck Equipment                   NO BID
       Vestal, New York 13850

4. PUBLIC HEARINGS:

  4.1 Public Hearing on for Local Law A of the Year 2008 – Historic
  Preservation – An ordinance replacing Article VI Division 4 Chapter 24 of the
  Town Code of Vestal and replacing it with a new Article VI Division 4 of
  Chapter 24 entitled “Historic Preservation”.

5. RESOLUTIONS & MOTIONS:

  5.1 Approval awarding the bid for the 2001 Chevy Impala (VIN #
  2G1WF55K219125615) to high bidder Barbara Taggart for the sum of
  $1513.24.

  5.2 Authorization to award the bid for two Medium Duty Steel Carriers to
  American Distributors, Inc. 261 New Karnar Road, Albany, NY 12205 in the
  amount of $47,716.02 and to purchase 2 additional items that will be
  beneficial and enhance this equipment:

  Spring loaded cable tensioners 2@          $318.24
  8 Inch on Center Crossmembers 2@           $319.68
                                             $637.92     Total $1275.84

  (This was approved in the Parks Department Capitals for 2008: February 13th,
  2008 - R038-08.)

  Even with this add-on they are still the low bidder.

  5.3 Motion to renew the Town's health insurance stop loss coverage with
  Excellus at a rate of $67.33 per contract per month.

  5.4 Authorization to award the bid on the Pressure Reducing Valves and
  Installation to the low bidder as follows:
                         Petcosky & Sons Plumbing and Heating
                         421 Commerce RD.
                         Vestal, N.Y.

                         Price: $61,099.50




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                       AGENDA – APRIL 9, 2008

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  5.5 Approval for the Comptroller to make the following budget transfer for
  Pressure Reducing Valve project, taking money from the Water District Fund
  Balance. $61,110 from Line W1011.1011 to W8340.2100.

6. PRIVILEGE OF THE FLOOR:

7. CONSENT AGENDA:

  Motion to approve/deny the Consent Agenda:

  7.1 PUBLIC WORKS – SCHAFFER/Majewski

     7.1-1 Authorization for the Town Attorney to advertise for bids on
     water treatment chemicals on April 14, 2008 with bids to be received
     and opened on April 28, 2008 at 3:00 pm.

     7.1-2 Authorization for the following employees to attend the Southern
     New York and Northern Pennsylvania waterworks conference April 17,
     2008 to be held at the Moose Lodge in Owego. The Water Superintendent
     will be available by cell phone. Total cost is $84.00.

                           •   Scott Groats
                           •   Bill Peltz
                           •   Todd Hunsinger
                           •   Brett King
                           •   David Calvasina

     The class is budgeted under line item W8310-4030.

     7.1-3 Authorization for the following employees to attend a Grade D
     Operator Certification course on Monday April 28, 2008 in Cortland. The
     course will be conducted through May 2, 2008. The cost for the course is
     $500.00 per attendee which includes text book and class materials. Total
     cost is $2,500.00 and a Town vehicle will be used.

                       •   Robert Ferris
                       •   Casey Peck
                       •   Bill Peltz
                       •   David Kilmer
                       •   Kent Foster

     This is budgeted under line item W8310-4030.




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                        AGENDA – APRIL 9, 2008

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     7.1-4 Authorization for the Town Attorney to advertise for bids on
     April 16th, 2008 to furnish and deliver a corrugated aluminum
     structural plate box culvert for Underwood Road. Bids will be received
     and opened on May 5th, 2008 at 2:00 pm in the Clerk’s Office. The
     existing culvert was damaged in the November 2006 storm and FEMA has
     agreed to pay for the culvert and its installation. The installation of the
     culvert will be bid out at a later date.

  7.2 FINANCE: BIELECKI/Fitzgerald

     7.2-1 Authorization for the Town Comptroller to increase the credit
     card limit on the Chase credit card issued to Sue Jastran, Michelle
     Tomancik-Teed and Heather Matthews to $3,000 each.

     7.2-2 Authorization for the Deputy Town Comptroller to perform the
     Budget Transfers in her memo dated March 27th, 2008.

     7.2-3 Authorization to reimburse David Berger, Town Attorney for
     billable hours from the period 1/1/2008 through March 31, 2008 at a cost
     of $2662.50.

     7.2-4 Warrant 2008 – 13, 14, and 14S

     7.2-5 Receive and File: Town Clerk Monthly Report – Local
     Revenue: $4,273.36.

  7.3 EMPLOYEES - SCHAFFER/Fitzgerald

     7.3-1 Authorization for Margaret Hadsell, Town Historian to attend
     the Association of Public Historians of NYS Spring Conference being
     held in Glens Falls on April 17 through April 19, 2008.

                    Registration          $ 35.00
                    Lodging (2 nights)    $178.00
                    Meals                 $126.00
                    Mileage (371 miles)   $187.36
                           Total Cost     $526.36

     7.3-2 Authorization for Margaret Hadsell, Town Historian to attend
     the Region 10 Historian’s Spring Meeting in Montour Falls on April 26,
     2008.
                   Registration & Lunch $10.00
                   Mileage (151 miles) $76.26
                          Total Cost    $86.26


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                        AGENDA – APRIL 9, 2008

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     7.3-3 Authorization for the Town Attorney to create a part-time Clerk
     position at $12.00 per hour. This position is non-union and under 20
     hours per week. This position was budgeted in the Town Attorney’s
     2008 budget due to increased litigation.

     7.3-4 Authorization for the Town Attorney to hire Stacy Wickham,
     Vestal, New York, at a rate of $12.00 per hour effective May 5, 2008.
     This position is non-union and under 20 hours per week, and is budgeted
     in the 2008 budget.

     7.3-5 Authorization for Susan R. Morgan, Receiver of Taxes to attend
     the annual training seminar June 8 – 11, 2008 in glens Falls, NY for the
     NYS Association of Tax Receivers & Collectors Annual Training
     Seminar.
                     Room and meals       $515.00
                     Registration            90.00
                            Total Cost    $605.00 plus mileage

  7.4 PLANNING & ZONING – BIELECKI/Schaffer

     7.4-1 Authorization for the Binghamton Sertoma Club to hang 2
     banners at the Route 201 Bridge which crosses the Vestal Parkway East
     just east of Bunn Hill Road. It will read BINGHAMTON SERTOMA
     MILLION DOLLAR ANTIQUE SHOW and include the dates and
     location of the show. The banners will measure 91 x 4 (36 square feet).
     This approval is contingent with the condition that they aquire permission
     from NYS DOT who owns the bridge. It is to be maintained and taken
     down if it becomes ripped or torn.

     7.4-2 Authorization for Mark Dedrick to submit a $50.00 register fee
     for an internet web seminar held on April 14th, 2008 and sponsored by
     Bond, Schoeneck & King, PLLC. This seminar concerns an overview of
     the management of asbestos and PCB’s in demolition and construction
     projects. The money is available in the A3620-4030 line.

  7.5 PUBLIC SAFETY – MAJEWSKI/ Bielecki

     7.5-1 Authorization for the Police Department to purchase 2 tactical
     ballistic vests for SWAT team members Mullins and White. The money
     is available in the Assets Forfeiture line which can be utilized for this
     purpose. The price of each unit is $1,785.50 for a total cost of $3571.00.
     It is possible that a portion of this cost may be reimbursed by the Federal
     Government’s Bullet Proof Vest Grant.




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                       AGENDA – APRIL 9, 2008

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     7.5-2 Approval by the Board of Fire Commissioners of the acceptance of
     Scott Walter as a member of Vestal Volunteer Fire Department at
     Company No. 2.

     7.5-3 Authorization for the Police Department to hire Robert Marsh as
     a part time school crossing guard effective immediately. A background
     check has been completed. This is budgeted under line A3120-1031.

     7.5-4 Authorization from the Fire Board of Commissioner’s for the
     following members to attend Rescue 3 International Swiftwater Rescue
     Technician Unit 1 Course in Whitney Point on April 18, 19 and 20, 2008
     at cost of $300.00 per person.

            Kahl Miller      Bradley Mullen     Scott Kircher
                  Matthew Martens         Ronald Birdsall

     This cost is covered under the Fire District Budget under line F3410-4030.

  7.6 RECREATION – FITZGERALD/Majewski

     7.6-1 Authorization for the Recreation Planner to hire the following:

                        A7310.1021 Labor Park Instructor
        •   Christi Bulman, 317 Harding Ave, Vestal, NY at $7.90/hour

             A7310.1027 Labor Vestal Youth Basketball Organization

        •   Robert Carr - as VYBO Director at pay rate $1,250 salary
        •   Courtney Cummings – as VYBO Referee at pay rate $7.15/hr.
        •   Derek Grinnell - as VYBO Referee at pay rate $7.15/hr.
        •   Alaina Hill - as VYBO Referee at pay rate $7.15/hr.
        •   Monica DelSanto – as VYBO Referee at pay rate $7.15/hr.
        •   Ally Jurik – as VYBO Referee at pay rate $7.15/hr.
        •   Jackie Hastings - as VYBO Referee at pay rate $7.15/hr.

     7.6-2 Authorization for the Recreation Planner to attend a one day
     computer class for Adobe Indesign at Cyber City in Binghamton on
     Tuesday, April 15 from 8:30 AM – 4:30 PM at a cost of $195.00. This is
     budgeted in line A7310.4030 – Education.




                                                                     PAGE 6
                        AGENDA – APRIL 9, 2008

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     7.6-3 Authorization for the Vestal Little League to hold a parade on
     April 26th, 2008. They will line up at the Town Hall at 8:30 PM. The
     parade will begin at 9:00 AM down Front Street to the Little League field.
     It will be over by 10 AM. They will notify the business and residents on
     Front Street, police, fire and EMS.

  7.7 RECEIVE & FILE:
      • Broome County Legislative Session – April 24, 2008 at 5:00 pm.
      • Notice of application for a transfer of an On Premises Liquor License
        with the New York State Liquor Authority regarding SRAC Casual
        Dining, LLC at the premises located at Town Square Mall Route 434,
        Vestal, NY 13850.

                    END OF CONSENT AGENDA
8. COMMITTEE CHAIR COMMENTS AND UPDATES:

9. ADDITIONAL PUBLIC COMMENTS:

10. PETITIONS AND PROTESTS:

     •   Receive and File: 255 letters against and 1 for the rezoning and
         development of land around and including 833 Bunn Hill Road by
         Campus Crest Development.

11. SUPERVISOR’S ANNOUNCEMENTS:

         •   Appliance and Scrap Metal Pickup : You MUST contact the
             Town of Vestal Engineering Department at 786-0980 ext. 202.
                   May 3 – West Vestal
                   May 10 – East Vestal

             Route 26 is the dividing line between the east and west end of
             Town. Appliances, scrap metal (Under 8’ in length, 1 person
             handling) and hot water heaters only. No refrigerators, air
             conditioners, freezers or any other appliances with Freon. All
             items must be to the roadside by 7 a.m.

         •   The American Legion is working with the US Army 4th
             Brigade, 2nd Infantry Division to collect school supplies for the
             children in Iraq. Bins for collection are at: Vestal Town Hall,
             Vestal Library, Vestal Schools and the American Legion Post 89.
             A list of items needed is available at each bin. They are collecting
             from March 17 – April 11th.


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                       AGENDA – APRIL 9, 2008

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        •   The Mental Health Association of the Southern Tier is
            requesting donations of used cell phones and ink cartridges, which
            will be recycled. The funds will assist the Mental Health
            Association. There is a bin in the lobby of the Vestal Town Hall.

        •   Tire Drop Off – Saturday June 21st – 9:00 AM to 12:00 noon at
            the Water Barn parking lot. Vehicle tires may be with or without
            rims. There is no size limit.

                   If you are planning on bringing more than four tires Call
                   786-0980 Ext. 211 and leave a message.
                   Proof of residency is required.

        •   The Highway Department will continue leaf pickup through out
            the month of April.

        •   The Highway Department will begin brush pickup on the 2nd and
            4th Fridays of the month beginning April 11th . The brush has to be
            stacked at the curb, and no bigger than 4” in diameter with the butt
            end placed toward the curb. No burrs or thorns.

        •   Notification from Buckeye Pipe: They have taken over the Exxon
            Mobil Pipe Line within the Town. It is possible that later in the
            year they will be replacing the line under the Susquehanna River.
            This will be done on DOT property in the area east of Castle
            Gardens Road.

12. OTHER NEW BUSINESS:

13. OLD BUSINESS:

  1. Town Hall Study

14. ADJOURNMENT:




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