ACTION BY CONCURRENCE by pengxiuhui

VIEWS: 4 PAGES: 8

									CHAIRMAN OF THE BOARD
CHAIRMAN OF THE COMMITTEE ON GROUNDS AND BUILDINGS
CHAIRMAN OF THE COMMITTEE ON FINANCE
PRESIDENT OF THE UNIVERSITY Flush left, all caps, bold

ACTION BY CONCURRENCE--AMENDMENT OF THE BUDGET FOR CAPITAL
IMPROVEMENTS AND THE CAPITAL IMPROVEMENT PROGRAM AND
APPROVAL OF EXTERNAL FINANCING FOR ACME PROJECT, XXXXXXX
CAMPUS
Flush left, all caps, bold, underline
Omit “the” before project name (“Acme Building,” not “the Acme Building”)

It is recommended that: No bold

Pursuant to Standing Order 100.4(q) Bold -- Note: The following wording will differ on
an Item-by-Item basis.

   (1)    The President amend the 2003-04 Budget for Capital Improvements and the
          Capital Improvement Program to include the following project:

          UC             Acme Building - preliminary plans, working drawings,
          XXXXXX:        construction, and equipment - $15,000,000, to be funded from
                         external financing.

   (2)    The President approve and authorize external financing not to exceed $15,000,000
          to finance the project listed in (1) above, subject to the following conditions:

          a. Interest only, based on the amount drawn down, shall be paid on the
             outstanding balance during the construction period;

          b. Repayment of any financing shall be from the XXXXXXX’s campus share of
             Opportunity Funds; and

          c. The general credit of The Regents shall not be pledged.
                                              -2-


   (3)     The Officers of The Regents be authorized to provide certification to the lender
           that interest paid by The Regents is excluded from gross income for purposes of
           federal income taxation under existing law.

   (4)     The Officers of the Regents be authorized to execute all documents necessary in
           connection with the above.

A Key (capital „K‟) to abbreviations and the project description are attached.

                                       (Attachment)
                                  Center, title case, no bold
                              -3-




                          KEY
        Capital Improvement Program Abbreviations


S     Studies

P     Preliminary Plans

W     Working Drawings

C     Construction

E     Equipment

-     State Funds (no abbreviation)

F     Federal Funds

G     Gifts

HR    Hospital Reserve Funds

I     California Institutes for Science and Innovation

LB    Bank Loans or Bonds (External Financing includes Garamendi, Bonds,
      Stand-By, Interim and Bank Loans)

LR    Regents’ Loans (Internal Loans)

N     Reserves other than University Registration Fee (Housing and Parking
      Reserves)

R     University Registration Fee Reserves

U     Regents’ Appropriations (President’s Funds, Educational Fund)

X     Campus Funds

CCCI California Construction Cost Index

EPI   Equipment Price Index
                            Budget for Capital Improvements and
                               Capital Improvement Program
                                        Scheduled for
                      Regent's Allocations, Loans, Income Reserves,
         University Registration Fee Reserves, Gift Funds, and Miscellaneous Funds
                                      Center, title case, no bold


       Campus and Project
             Title                                                      Proposed
          (Total Cost)                 Approved                         2003-04

      XXXXXX
      Acme Building                          ---                    P              $ LB
                                                                    W              $ LB
                                                                    C              $ LB
                                                                    E              $ LB
      ($15,000,000)



                                          Description
                “Description” is always first, “Background” is always second.
                              Center, title case, underline, bold


Ideally the following sections (the “body” of the Item) would comprise a maximum of 3
pages (excluding the “Action,” the “Key,” and Attachments 1 and 2).


Text flush left (no indent at start of paragraph)

Background
Always second after “Description”
Flush left, title case, underline, no bold

Project Description
Flush left, title case, underline, no bold

CEQA Classification
Flush left, title case, underline, no bold

Financial Feasibility
Flush left, title case, underline, no bold
                                           -5-


Additional financial information is shown in Attachment 2. Do not underline “Attachment”


                                         Approved:


                                         Richard C. Atkinson
                                         President of the University


                                         Judith L. Hopkinson
                                         Chairman of the Committee on Finance



                                         George M. Marcus
                                         Chairman of the Committee on Grounds and
                                         Buildings



                                         John J. Moores
                                         Chairman of the Board of Regents

                                     (Attachments)
                                     Center, no bold
                                            -6-


                                                                       ATTACHMENT 1
                                                                Flush right, all caps, bold
                                   PROJECT STATISTICS
                               ACME BUILDING
                        CAPITAL IMPROVEMENT BUDGET
                              XXXXXXX CAMPUS
                                  CCCI 4XXX
                              Centered, all caps, bold

        Cost Category              Amount               % of Total

Site Clearance                 $                            %
Building                       $                            %
Exterior Utilities             $                            %
Site Development               $                            %
A/E Fees (a)                   $                            %
Campus Administration (b)      $                            %
Surveys, Tests                 $                            %
Special Items (c)              $                            %
Contingency                    $                            %
Total                          $                         100%
Group 2 & 3 Equipment          $
Total Project                  $15,000,000


Statistics

Gross Square Feet (GSF) (d)
Assignable Square Feet (ASF) (d)
Ratio ASF/GSF (%) UC                              %
Building Cost/GSF (d)                       $
Building Cost/ASF (d)                       $
                                                             -7-




Comparable University Projects at CCCI 4XXX

                                                                                                         Building        Ratio
CIB Dated               UC Campus         Project Name                                                   Cost/gsf        gsf/asf

                                                                                                         $                     %
                                                                                                         $                     %
                                                                                                         $                     %


(a) Fees include executive architect and other professional design contract costs.
(b) Campus administration includes project management and inspection.
(c) Special items include independent structural and historical reviews; hazardous materials survey/monitoring; acoustic,
    theater, audio visual, interior, color, roofing, graphics, lighting, multi-media and telecommunications consultants;
    planning and environmental; agency review; and moving costs totaling $X; and interest expense totaling $X.
(d) Gross square feet (GSF) is the total area, including usable area, stairways, and space occupied by the structure itself.
    Assignable square feet (ASF) is the net usable area.
                                                                          -8-


                                                                                       ATTACHMENT 2
                                                                                Flush right, all caps, bold

                            SUMMARY FINANCIAL FEASIBILITY ANALYSIS
                                  Centered, all caps, bold, underline


Project Title: Acme Building

Total Estimated Project Cost                                                           $15,000,000

Proposed Sources of Funding
      External Funding:                                                                $15,000,000

Proposed Financing Terms
      Interest Rate: 6.125%
      Duration: 30 Years

Campus Opportunity Fund Information (2006-07) (1)
     Estimated Revenue                                                                 $
            Pre-Off the Top Generated Existing Garamendi Projects                      $
            Opportunity Funds Generated                                                $
            Total                                                                      $

           Estimated Debt Service
                  Existing Garamendi Projects Debt Service and OMP                     $
                  Other existing projects – debt service                               $
                  Total                                                                $

% Opportunity Funds Pledged                                                            %

Debt Service Coverage



(1) First full year of principal and interest payments for the project.



 Insert additional information as may be needed. Required information will vary depending
                               on financing mechanisms used.

								
To top