a_Spring_Conference_Packet_2011

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					To:              Chapter Advisors, State Executive Council and Board of Trustees
From:            New York State HOSA Board of Trustees
Date:            February 2011
Subject:         Thirty Forth Annual New York State HOSA Spring Conference Theme:

 “HOSA: The Hearts That Believe and the Hands That Achieve”

The HOSA Spring Conference will be held      April 27-29, 2011
                                             Syracuse Doubletree Hotel
                                             6309 Route 298
                                             E. Syracuse, NY 13057
                                             315.432.0200
                                              Fax 315.433.1210
Plan now to bring your students to this exciting leadership event!

             READ ALL MATERIALS CAREFULLY
Complete all forms and send them to the specified address by the deadline dates. It is
imperative that all deadlines be met so that your students will not be disappointed.

April 5, 2011                        Hotel reservation to the Doubletree Hotel

March 30, 2011                       Competitive Events Registration to Cinda Dodge
                                     456 Beecher Street Elmira, NY 14904
                                     Work Phone: 607.739.3581 x 3608
                                     Home Phone: 607.732.7846
                                     Fax: 607.795.5313
                                     E-mail: Cdodge@gstboces.org

April 1, 2011                        State Officer Nominations to: Sandra Keller
                                     Chairperson, HOSA Board of Trustees
                                     114 Stuart Avenue Newark, NY 14513

April 1, 2011                        Conference Registration form, (Please Type)plus
                                     $30.00 registration per person to; Susan Dennie
                                     6820 E. Townline Road, Williamson, NY 14589
                                     Questions? sdennie@wflboces.org

April 27, 2011                       Medical Release Form, Code of Conduct, and Photo
                                     Release Form signed and in local advisor‟s
                                     possession




                                                                                         1
                         TABLE OF CONTENTS

Eligibility for Conference Attendance……………………………………………….. 3
Conference Registration Procedures upon Arrival ………………………………... 3
Conference Registration and Participation Form………………………..separate form
Hotel Registration Procedures……………………………………………………… 4
Instructions for completing Hotel Registration Form…….…………………………. 5
Hotel Form…………………………………………………………………………….6
Medical Release Form……………………………………………………………….. 7
Photo Release Form…………………………………………………………………. 8
Student Code of Conduct………………………………………………………… … 9
Adult/Post Secondary Guidelines……………………………………………………10
Guidelines for Advisors and Chaperones……………………………………………11
Competitive Events Information and Eligibility……………………………………..12
Competitive Events School Information…………………… ……………………… 14
Health Science Events – (category I)        …………………………..separate form
Health Professions & Emergency Preparedness Events – (Category II) separate form
Leadership Events – (Category III )..…………………………………. ...separate form
Teamwork Events – (Category IV)…………………………………...…separate form
Recognition Events – (Category V)………………………………….… separate form
Chapter Poster Contest …………………………………………………………….. 15
Official Chapter Voting Delegates…………………………......................................16
Courtesy Corps……………………………………………………………………... 16
State Officer Nominations …………………………………..................................... 16
Request for Conference Theme Submission………………………………………... 17

So You Want to be a State Officer…………………………………………………..18

State Officer Candidate Application…………………………………………………22

NYS HOSA Achievement Award and Study Sheet…………………………………26

Conference Service Project………………………………….....................................30

HOSA Student Executive Council…………………………………………………..31


                                                                                  2
Eligibility for Conference Attendance

Student, Alumni, and Advisor MEMBERS of all local HOSA Chapters in good
standing* are eligible to attend the Annual State HOSA Competitive Events
Conference, participate in workshops, competitive events, tours, general sessions and
business meetings.

Parents and other non-member adults who serve as chaperones for or as guests of a
local HOSA chapter are welcome. The registration form and registration fee of
$30.00 per person must be submitted with information requested.

* IN GOOD STANDING – The local HOSA chapter is registered for 2010-2011 with
membership dues (State and National) paid for each member and advisor. For State
Conference, dues for New Chapters, Re-registered chapters and
additions/supplements to already registered chapters should be submitted no later than
January 2011.

All Chapters MUST bring a copy their National registration log with the Advisor.


Conference Registration Procedures upon Arrival
   a.      A member of the HOSA COURTESY CORPS will greet each Chapter
           group upon arrival and assist them as necessary.

   b.      Chapter members traveling by bus should remain on board until the
           ADVISOR completes the registration process.

   c.      CHAPTER ADVISORS will register at the HOSA CONFERENCE
           REGISTRATION DESK and receive Conference Registration Packets for
           the Chapter.

   d.      CHAPTER ADVISORS will check in with the Competitive Events
           Coordinator to verify student participation in competitions.

   e.      The ADVISOR will then register at the HOTEL REGISTRATION DESK
           and receive room assignments and keys for each member of the group.

   f.      All members of the group then will proceed to hotel rooms and
           appropriate conference sessions. Baggage unloading will be the
           responsibility of each participant.

   g.      ADVISOR – be sure that all students have received their Registration
           Packets, are aware of the Wednesday evening program, and know how to
           reach you at the hotel.



                                                                                    3
Hotel Registration Procedures

       All conference participants (HOSA Student Members, State Officers, Advisors,
       Chaperones, voting and alternate delegates, and any other persons attending the
       conference) must be pre-registered. Chapters must pre-register with both the
       State Organization and with the hotel.


       Hotel Reservation and Costs:

              Hotel reservation forms are enclosed. Please complete for all of your
              participants.

              1.     Advisors must make and be responsible for hotel reservations for
                     your group by April 5, 2011.

              2.     Advisors are responsible to report any cancellations directly to the
                     hotel 48 hours in advance to avoid problems.

              3.     Advisors wishing to room students with students from other
                     schools will make these arrangements. NY HOSA or the hotel
                     staff will not do it.

              4.     Advisors must request that their room be near their students‟
                     rooms.

              5.     To avoid paying tax, Advisors must bring tax-exempt
                     numbers/certificates from their school with corresponding school
                     check. Purchase orders from schools will be accepted if they
                     are submitted to the hotel by April 5, 2011 with the registration
                     form. Credit cards, personal checks, money orders and cash will
                     be taxed.

              6.     The hotel package includes: lodging for 2 nights room and 6 meals,
                     beginning with dinner on the night of arrival through luncheon on
                     day of departure.

           Single Occupancy - $334.00 per person(tax exempt form)/$370.65 with taxes

          Double Occupancy - $232.00 per person(tax exempt form)/$255.39 with taxes

           Triple Occupancy - $200.00 per person(tax exempt form)/$219.23 with taxes

            Quad Occupancy - $178.50 per person(tax exempt form)/$200.02 with taxes

      Telephones and pay TV boxes will be turned off so that no incidental charges may
       be incurred. Room service orders will not be available to HOSA students and
       should not be requested


                                                                                         4
                  HOSA ADVISORS
   Instructions for Completing Doubletree Hotel
                 Registration Form
             (Must be to hotel by April 5, 2011)

Please note that the hotel registration form is the same as we have
used in the past. In order to ensure that there is a smooth hotel
check-in process, please complete this form, "Double Tree Hotel"
as follows:

  1.    Duplicate this form for every room you would like to
        reserve for yourself and your students.
        (Suggestion: fill in the lines for chapter/school, phone #, address,
        City, State, Zip, Arrival and Departure date before Xeroxing so
        that you don't have to write that information in on each sheet for
        each room you are reserving).

  2.    On the line next to "name" - PRINT name of one of the
        students that will be in that sleep room.

  3.    On the line next to "sharing room with" - PRINT the
        names of the other one, two or three students that will be
        in that same sleep room.

  4.    When finished you will have one sheet for each room you
        are reserving.

  5.    Fax or send these completed forms to the hotel -
        address/fax number on bottom of form. Fax:
        315.433.1210

  6.    A credit card number must accompany the hotel
        registration. Rooms cannot be reserved without a credit
        card.

                                                                               5
                         DOUBLETREE HOTEL SYRACUSE

 Thank you for requesting reservations at the Doubletree Hotel Syracuse. Our entire staff
     would like to extend a warm welcome to you during your upcoming meeting.
Your reservation will be confirmed upon receipt of a credit card guarantee or a purchase order for your reservation. Your deposit must
be received within 15 days from the date your reservation is made. Credit card guarantee must be made at the time of booking.
Advance deposit is refundable if you cancel at least three business days before your scheduled arrival date.
You may send a check for your deposit or provide us with a completed purchase order or voucher along with a credit card to guarantee
the reservation. Please complete the credit card information on this form to authorize using your credit card as a guarantee if not
enclosing payment. A purchase order must include name of guests, arrival & departure date, list of authorized charges, billing
address, phone number, point of contact & signature of authorization. The original purchase order must be received prior to
the guest’s arrival.
If more than one person will share the room, please include the names of the additional occupants. Check out time is 12 noon and
rooms may not be available for check in until 3:00pm
If stay is tax exempt, a completed & signed NYS Tax Exemption certificate must accompany the reservation, or be presented
at check in.


                         HEALTH OCCUPATION STUDENTS OF AMERICA
  Arrival Wednesday, April 27, 2011 – Departure Friday, April 29, 2011
           Reservation Cut Off Date - Tuesday, April 5, 2011
                                            Doubletree Hotel Syracuse Package Room Rates:
                       $ 334.00 Single                   $ 232.00 per person Double
                       $ 200.00 per person Triple        $ 178.50 per person Quad
Package includes dinner on Wednesday; breakfast, lunch & dinner Thursday;
continental breakfast & lunch Friday; accommodations Wednesday & Thursday
evenings, all service charges. Taxes will be added unless exemption certificate given.

                     Hotel reservation form is available on the website
                                  www.newyorkhosa.org




                                                                                                                                    6
           2011 HOSA Competitive Events Conference

                       Medical Release Form

             In the event of a medical emergency, I give permission for my child



    to receive immediate medical treatment as required in the judgment of the attending
                                       physician.



               Parent/Guardian Signature                                                 Date


                                            Address


                        City                                                       Zip


(     )                                                      (       )
          Home Phone                                                      Business Phone

                (        )
                    Another Phone Where Parent/Guardian May Be Reached
                                  ___________________, 2011



                                 NOTE:
    This Form Must Be Completed By Each Student And Be In The
           Possession Of The Advisor On Check-In On April 27, 2011.


MEDICATIONS:




                                                                                                7
                        PHOTO RELEASE FORM

     NEW YORK STATE HOSA SPRING COMPETITIVE EVENTS
                     CONFERENCE

                             April 27-29, 2011




I give permission for my child ____________________________________ to be
photographed during this conference. These photos may be used on the New
York HOSA Website.

Please visit our website at www.newyorkhosa.org


Parent/Guardian Signature ________________________Date __________

Student Signature ________________________________Date __________




                             NOTE:
    This Form Must Be Completed By Each Student And Be In The
     Possession Of The Advisor On Check-In On April 27, 2011.




                                                                        8
Student Code of Conduct
                   Conference delegates must spend nights at their assigned hotel and in assigned
 Curfew            rooms. They must be quiet after curfew, which will be designated on the
                   program. CURFEW WILL BE ENFORCED!!!

 Room              The hotel shall assign certain rooms for male and female students. Students
                   will not be allowed in the rooms assigned to the opposite sex for any reason.
 Assignments       There are sufficient lounge areas and meetings rooms to provide for necessary
                   small group meetings.

 Alcohol and       No alcoholic beverages, drugs, or narcotics, in any form, shall be possessed or
                   used at any time, under any circumstances, unless prescribed medication.
 Drugs             Parents/Administrators of participants found to be using drugs or alcohol will
                   be called to take the student home.


 Smoking           Smoking is not permitted when attending meetings or any official sessions of
                   the Conference, nor when in HOSA uniform.


 Damage            Any damage to property of the hotel will be charged to the individual HOSA
                   member, or the HOSA Chapter responsible.

 Attendance        Students shall attend all General Sessions and Business Meeting Sessions,
                   workshops, and others to which they have been assigned by Advisors. (Please
                   show respect to all speakers and guests). Students shall keep their advisors
                   informed of their whereabouts and activities at all times.

 Appearance        All Conference attendees shall maintain a neat, clean, attractive appearance at
                   all times and present a proud image for HOSA.


 Official HOSA     Official HOSA uniform is appropriate for all general and special Conference
                   sessions, and for Business meetings. This includes a tailored Navy jacket,
 Uniform           HOSA emblem affixed over heart, white blouse, navy or pants or skirt, dark
                   closed toed shoes; maroon tie for males, maroon scarf optional for females,
                   except State Officers. If not available, business attire is permissible. Jeans,
                   shorts, sweats or exercising attire is not allowed.



 Tours/Informal    Official HOSA uniform, if appropriate to occasion; otherwise causal slacks
                   and sportswear.
 Activities

 Formal            Official HOSA uniform; or dress, skirt or good pantsuit for females; jacket
                   and tie for males.
 Activities

           I have read and agree to adhere to the above guidelines.



                  Student Signature / Date                                                 Parent
                                                           Signature/Date
                                                                                                     9
Adult/Postsecondary Guidelines

Room              Adult/Post Secondary students, Alumni and other guests housed in a separate
                  area of the hotel, if possible.
Assignments
Alcohol           Students will abide by State Law. Any abuse of this privilege will result in the
                  student being dismissed from the State Conference.

Drugs             No drugs or narcotics, in any form, shall be possessed or used at any time, under
                  any circumstances, unless prescribed medication. Parents/Administrators of
                  participants found to be using drugs or alcohol will be called to take the student
                  home.


Smoking           Smoking is not permitted when attending meetings or any official sessions of the
                  Conference, nor when in HOSA uniform.

Damage            Any damage to property of the hotel will be charged to the
                  Individual HOSA member, or the HOSA Chapter responsible.

Attendance        Students shall attend all General Sessions and Business Meeting Sessions,
                  workshops, and others to which they have been assigned by Advisors. Students
                  shall be prompt and prepared for all activities. Students shall be prompt and
                  prepared for all activities. Students shall keep their advisors informed of their
                  whereabouts and activities at all times.


                                     Dress Code
Appearance in     All Conference attendees shall maintain a neat, clean, attractive
                  appearance at all times and present a proud image for HOSA.
General
Official HOSA     Official HOSA uniform is appropriate for all general and special Conference
                  sessions, and for Business meetings. This includes a tailored Navy jacket, HOSA
Uniform           emblem affixed over heart, white blouse or shirt, navy pants or skirt, dark closed
                  toe shoes; maroon tie for males, maroon scarf optional for females, except State
                  Officers. If not available, business attire is permissible. Jeans, shorts, sweats or
                  exercising attire is not acceptable.

Tour/Informal     Official HOSA uniform, if appropriate to occasion; otherwise casual slacks,
                  sportswear.
Activities
Formal            Official HOSA uniform; or dress, skirt or good pantsuit for females; jacket and
                  tie for males.


          I have read and agree to adhere to the above guidelines.



                 Student Signature                                                Date



                                                                                                   10
     Guidelines for Advisors and Chaperones

1.      Please be sure that the student Conduct Code is read and understood by each student who
        will be attending the conference. A copy of the code for each student is to be signed by
        the student and parents, as appropriate, and returned to the advisor before departure to
        conference.

2.      Emphasize that the Code of Conduct will be strictly enforced by the chaperones and
        advisors accompanying your group.

3.      Students must stay at the designated hotel, not with friends or relatives during the
        conference, and should not use their own cars or ride in cars belonging to other students.
        Students are not to leave the conference unless given permission by their advisor(s).

4.      Impress upon your students that the use of house phones will be limited to emergencies,
        particularly after curfew. (No social calls). There is an extra charge for any phone calls
        made from the rooms, so use the pay phones and call collect.

5.      If you observe any students breaking the Code of Conduct while at the Conference, please
        try to correct the situation, or, if you cannot handle it, please call Hotel Security, AND
        NOTIFY THE STATE HOSA ADVISOR.

6.      Inform your group that gratuities for meals are included in the package rates.

7.      Room service will not be available to HOSA students and should not be requested.

8.      All bags and luggage must be labeled with Name, Chapter, Occupational Center or High
        School and Advisor's or Chaperone's name.

9.      It is up to you to see that your members attend all HOSA sessions. You should know
        where your students are and what they are doing at all times.

10.     Please see to it that the advisor's and chaperone's names that are responsible for the student
        are accurately recorded at the HOSA Registration Desk.

11.     Please warn your students that they will be charged for any and all damage to their room,
        regardless of who does it. They are responsible for locking and protecting that room and
        all hotel property.

12.     For any emergency at the hotel, pick up a phone and call the security desk.

13.     A mandatory Advisors Meeting will be held the first evening of the Conference.
        Time and location to be announced.




                                                                                                   11
   COMPETITIVE EVENTS
   A. Competitive Events Entries
   Your Competitive Events Entry Form is included in this packet. To compete, any
   individual must be a member in good standing. The Competitive Events Chairperson
   will verify eligibility.
The New York State HOSA Board of Trustees established the following rules governing
Competitive Events:
       There must be a minimum of two schools and three registered contestants for a
        competition to be held; otherwise that competition will be cancelled.
       If only one of three registered contestants appears and completes the
        competition, that individual will be awarded 1st place.
       If two or three registered contestants appear and complete the competition, only
        two awards will be awarded (1st and 2nd places).
       If four or more registered contestants appear and complete the competition, all
        three awards will be awarded (1st, 2nd, and 3rd places).
       Only properly registered contestants will be eligible to receive awards.
       Any questions regarding competitive events should go to Cinda Dodge at:
        E-mail - Cdodge@gstboces.org
        FAX - (607) 795-5313
   B. Competitive Events Student Registration
       Each student may be registered for only one event from Categories I and II, one
        event from Categories III and IV and any events from Category V. However,
        winners will only be able to enter one event at the national level.
       Each Chapter may register two competitors or teams for secondary students and
        two for adult/postsecondary for each event in the categories. Register
        secondary students and adult/postsecondary students separately, and include on
        the registration form whether they are secondary or adult/postsecondary
        students.
       Check competition guidelines for each event at www.HOSA.org - Section B
       Only deletions will be allowed after March 30, 2011. Students cannot be
        added to events after that deadline date.
       Chapters and/or students not registered with the Competitive Events
        Coordinator by the deadline date (March 30, 2011) will not be allowed to
        compete. If you are unsure about a student being able to attend, it is
        recommended that you register him/her for the competitive event and then, if
        necessary, you can delete them from the event at a later date.

   C. Eligibility for “Interviewing Skills”, “Speaking Skills”, “Personal Care” and
      “First Aid/Rescue Breathing” competitions.
      According to National HOSA Guidelines; “In order to participate in these events,
      the competitor must meet all of the following requirements:
       Be classified under the provision of Public Law 102/119 entitled “Individuals
          with Disabilities Education Act of 1992.”
       Provide a letter (form) from the appropriate school official stating the
          competitor is classified under the provisions of Public Law 102/119.
       Provide evidence of parental/guardian (student if 18 years of age or older)
          permission to utilize this information for competition eligibility and
          participation.

                                                                                      12
                           COMPETITIVE EVENTS
Cinda Dodge, Competitive Events Coordinator, has asked for the following information from
all schools in order to facilitate the smooth registration of competitors. Please complete this
information and include in the competitive events registration materials.
Send to her at:
                                        Cinda Dodge
                                      456 Beecher Street
                                      Elmira, NY 14904

                                        Or fax to her at:
                                        (607) 795-5313

The best way to contact Cinda is via fax or email (cdodge@gstboces.org)

PLEASE TYPE

Advisor’s first and last
name



School name and address




                                 School
Phone Numbers
                                 Home

Email address

Fax number
First and last names of all advisors/chaperones accompanying group




NOTE: Information for all competitive events can be found at www.hosa.org - go about
halfway down the page and click on HOSA Handbook Section B: Competitive Events
Guidelines for 2010-2011. Scroll down and click on event.

Each competitor must bring a copy of their event Guidelines with them to their competition.



                                                                                              13
                                      HOSA
                      CHAPTER POSTER CONTEST


February 2011


Dear HOSA Members:

The Executive Council is requesting that each chapter make a personalized HOSA poster. The
poster must be 20" by 28" (or standard poster board). We request that you put your chapter
name, your region, and the HOSA logo on the back of the poster. The poster should reflect the
conference theme of "HOSA: The Hearts That Believe and the Hands That Achieve". You
may use anything you wish to make the poster personalized and to represent your chapter.

Try to put some effort into these posters and make them as nice as possible. They will be hung
around the hotel to represent you and your chapter. Posters will be judged and one 1st place
award will be presented at the award ceremony. Judging will be based on originality,
interpretation of the theme, and art work including color. Good luck and have fun designing
your poster. Please bring the finished product to the conference and turn it in upon
registration.

Thank you for your time and effort.

Sincerely,



The Executive Committee

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                                                                                           14
Official Chapter Voting Delegates
     Each local HOSA Chapter in good standing* is allowed a minimum of (1) voting
     delegate, or (1) for every (10) members, or greater part thereof, listed on its Official
     Chapter Registration Roster, up to a maximum of (5) voting delegates per Chapter.

     A maximum of (2) Alternate Voting Delegates is allowed per Chapter having (2) or
     more Voting Delegates; only (1) Alternate for Chapters having only (1) Voting
     Delegate.

     Each Chapter should identify delegates and Alternates when Conference Registration
     and Participation Forms are submitted. Make sure that the appropriate box is checked
     on that form for each member identified as a Voting Delegate or an Alternate Voting
     Delegate. The State HOSA Treasurer and Conference Coordinator will verify
     eligibility.




 Courtesy Corps

     Each local HOSA Chapter must provide two members to serve on the Courtesy
     Corps. Assignments include serving as: greeters, hosts and hostesses for sessions and
     workshops, monitors and timekeepers for competitive events.

     We need serious, hard workers. We need people who will carry out their
     responsibilities. We need team workers.

     Advisors, please indicate such students on the Conference Registrations and
     Participation Form and return according to instructions.




 State Officer Nomination for 2011-2012 (Elections to take place at 2011
     Conference).

     Information and forms for your Chapter nomination of State Officer candidates are
     enclosed. (See page 22)

     Begin now to plan for State Officer nominations from your Chapter, and submit
     nomination forms to Sandra Keller, Board Chairperson, by April 1, 2011.
     .
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                                                                                                15
     .




CONFERENCE THEME SUBMISSION REQUEST


Each year the New York State HOSA House of Delegates (that meets
on Thursday afternoon during the competitive events conference)
develops and submits a suggested theme to National HOSA to be used
at the National Conference the following year. This year we are asking
that each HOSA chapter develop a theme ahead of time and bring it to
the House of Delegates meeting. Themes should be short, concise and
carry the HOSA message. The delegates will vote on the themes and
the winning theme will be submitted to the National HOSA conference
and will also be used at the 2011 New York State Fall Leadership
Conference. If your chapter's theme is selected, your school will be
recognized at the conference.

PS - Each chapter is allowed to send one voting delegate for every ten
      registered members to the meeting of the New York State HOSA
      House of Delegates. Make sure that you sign your student(s) up
      to represent your chapter as member of the House of Delegates so
      that they can vote for the best theme!
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                                                                    16
                   So You Want To Be State HOSA Officer!

       New York State Association of Health Occupations Students of
       America

        It is not only an honor but also a great responsibility to be a State HOSA Officer. Once
elected, there are high standards you must meet and uphold. You will travel, meet people, have
new experiences, help train your fellow HOSA members, represent HOSA in various situations,
work hard, and have a lot of fun. It can be a year you will never forget. As an officer, you must
always remember that you have accepted a binding obligation and cannot relax your efforts until
every duty has been fulfilled.

Who are the Officers?

       The New York State Association of HOSA has the following officers: President, Senior
Vice President, Secretary, Treasurer, Historian, Parliamentarian, a Regional Vice President for
each designated region of the State and three Adult Post-Secondary Members-at-Large. Chapter
delegates at the Annual Spring Conference elect the first six officers in a statewide election. The
Regional Vice Presidents must live in the region the member represents. The delegates elect them
from their region at the Annual Spring Conference. Adult/Post-Secondary delegates elect the
Adult/Post-Secondary Members-at-Large.

Am I Eligible for State Office?

To be eligible for election to a State HOSA office a candidate must:

       1.      Be an active member in good standing of the Association and of the local HOSA
               Chapter.

       2.      Maintain good standing in school.

       3.      Be endorsed by the local HOSA Chapter, recommended by the local HOSA
               Chapter Advisor and the school principal, or Occupational Director.

       4.      Be given approval by the parent or guardian, if secondary level, and as
               appropriate, if adult/post-secondary level.

       5.      File an application form according to specified procedure (see page 26)

       6.      Be enrolled in an approved Health Occupations Education program.

       7.      Show evidence of commitment to carry out responsibilities of the elected office
               beyond completion of the Health Occupations Education program, if appropriate.


                                                                                                17
        Ballots will be distributed to the delegates. They will vote secretly and the tellers will
count the ballots. The candidate receiving the majority vote is declared the winner. Winners of
the election will be announced at that session and installed at the banquet on Thursday evening.

       The responsibilities of each office are listed below.        In addition to those specific
responsibilities, you will be expected to:

       1.      Attend Combined Leadership Training Programs during the summer.

       2.      Participate in Fall Leadership Workshop Planning meeting.

       3.      Attend Fall Leadership Workshop.

       4.      Participate in joint mid-winter Executive Council /Board of Trustees Meeting.

       5.      Attend Spring State Leadership Conference.

       6.      Participate in Executive Council Meetings and any other meetings as called by the
               President.

       7.      Visit schools in your area and appear at functions when requested to do so.

         State Officers should be prepared for such expenses necessary to carry out obligations of
their offices with assistance from Chapter, Region, and State HOSA (if treasury allows).


                                 DUTIES OF THE PRESIDENT
       It shall be the duty of the president to preside over the Annual State Leadership
       Conference, special meetings of the Association, Executive Council meetings; to prepare
       the annual report; appoint all necessary special committees, and work closely with the
       State Advisor and the Board of Trustees to promote Chapter and State Association
       activities and the program of work. The President or designee shall represent the
       Association in its official activities and business with other organizations and persons.


                        DUTIES OF THE SENIOR VICE PRESIDENT
       It shall be the duty of the Senior Vice President to serve in any capacity as directed by the
       president; assume the duties of the President in the event that office becomes vacant;
       preside over Association meetings in the absence of the President; coordinate the activities
       of the Regional Vice presidents; and serve as Chairperson of the Nominating Committee.



                                DUTIES OF THE TREASURER
       It shall be the duty of the Treasurer to assist the Executive Treasurer with the collection
       and deposit of dues and other receipts, and the disbursement of Association funds; to assist
       in keeping accurate records of receipts, deposits, and disbursements; to provide a complete
       financial report for the Annual State Leadership Conference; to assist in preparing the
       annual financial statement of this Association; and to serve the Association in any capacity
       as may be directed by the President.


                                                                                                 18
                                  DUTIES OF THE SECRETARY
       It shall be the duty of the Secretary to record the proceedings of all general and
       Executive council meetings of this Association: to compile the minutes and other
       records and reports; and file such minutes, records, and reports promptly to the State
       Advisor; to call the rolls of chapters, delegates, or members of all Association
       meetings; and to serve the Association in any capacity as directed by the President.



                                 DUTIES OF THE HISTORIAN
       It shall be the duty of the Historian to coordinate the public relations and publicity
       activities of the Association. He/she shall edit the State Newsletter; communicate all news
       and information about State Association activities to the national organization; and shall
       write, and collect, compile articles, photographs, and other documents relating to local
       chapter and Association activities during the term of office. He/she shall prepare an
       account of the Association; and serve the Association in any capacity as may be directed
       by the President.

                             DUTIES OF THE PARLIAMENTARIAN
       It shall be the duty of the Parliamentarian to serve as an authority and consultant to the
       presiding officer at all Association meetings and rule on the points of order. He/she shall
       call attention to all errors in procedures as observed; maintain for reference, and supply on
       demand, suitable parliamentary references and the Association By-laws; and to serve the
       Association in any capacity as may be directed by the President.


               DUTIES OF THE ADULT/POST-SECONDARY MEMBERS-AT-LARGE
       It shall be the duty of the Adult/Post-Secondary Members-at-Large to promote and
       develop the organization adult/post-secondary programs throughout the State; to maintain
       focus on the needs and interests of adult/post-secondary students in all organization
       activities; and to serve the Association in any capacity as directed by the President.

What is my Advisor expected to do?
         Since the Advisor to each State HOSA Officer has shown interest in and approved the
officer's candidacy, it is necessary to the welfare of the officer and the Association the Advisor
continued active support of the officer. The Advisor will be expected to:

       1.    Work with the officer to insure all responsibilities are performed promptly and
             well at the local, state, and national levels.
       2.    Make sure that adequate transportation to all State HOSA functions is provided to
             the officer.
       3.    Assist the officer in preparing and delivering speeches.
       4.    Accompany the State Officer to all Executive Council meetings and other official
             functions, and provide guidance and leadership throughout the year.
       5 Be available to participate in Statewide HOSA activities at the request of the State
          Advisor.
       6 The Advisors to the President and Senior Vice President, must be willing to serve as
          members of the Board of Trustees, and attend the Combined Leadership Training
          Week during the summer following the election.

                                                                                                 19
                        NEW YORK STATE ASSOCIATION OF
                    HEALTH OCCUPATIONS STUDENTS OF AMERICA

          2011 - 2012              State Officer Candidate                     2011 - 2012
                                               Application
          Instructions: Please print or type carefully. Supply all information and signatures. Send
          the completed application to Sandra Keller 114 Stuart Avenue Newark, NY 14513




          Candidate Information                               PLEASE PRINT CLEARLY
Name                                                                     Date of Birth

Home Address (Street/PO. Box)                                                     Apartment Number




City                       State                       Zip Code          Telephone Number




School/Center and Chapter Name



School/Center Address                                                                                 City
Zip
Name of Advisor


Health Occupations Education Program in which you are currently enrolled:


Expected Date of Program    Grade in        Occupational Objective
Completion                  School




                                                                                                 20
Name                                                                           Date of Birth

Home Address (Street/PO. Box)                                                          Apartment Number




City                        State                           Zip Code           Telephone Number




                                        Brief Summary of Your Achievements
(Include offices held, committee assignments, activities in the chapter and other organizations, and any other

information, which you think, shows your ability to hold an elected office in the Association. You may attach

additional pages as necessary).




                                                 Office You Seek
                                    (please indicate first, second and third choice)




                                                                                                   21
  President                 Senior Vice President           Secretary                    Treasurer



  Historian                  Parliamentarian             Member-at-Large           Adult/Post-Secondary

Regional vice President for Region         (See Regional Organization Map)


  NOTE: Candidate must be willing to accept nomination to officers other than first and
      second choices, if requested by the Nominating Committee.

If your son or daughter should become a State HOSA Officer, your cooperation will be needed in carrying out
the responsibilities of office. This may mean that your son or daughter will be away from home at times. The
training and experience she/he will receive as an officer, however, will be most valuable. Please sign below
indicating that you have read and understand the material in "So You Want To Be A State HOSA Officer” and
that you fully approve of your son or daughter's candidacy.


Signed:                                                                    Date:
                          Parent or Guardian




          To Principal and/or Occupational Education Director




                                                                                                22
It is essential that you are aware of the importance of the Health Occupations Education instructor's role in
helping a student to accomplish his/her responsibilities as a State HOSA Officer. The instructor is required to
accompany student to all Executive Council functions and to provide guidance and leadership throughout the
year.

I certify that, in my opinion, the above designated student is qualified to hold a State HOSA office, and that
____________________________________, a Health Occupations Education Instructor HOSA Advisor, will
be permitted appropriate time to assist the candidate in carrying out the duties and responsibilities of this office.



Signed:                                                                         Date:
                           High School Principal

Signed:                                                                         Date:
                     Occupational Education Director


          .
          .
          To the Health Occupations Education Instructor (Advisor)

I certify that, in my opinion, the above designated student is qualified to hold a State HOSA office, that she/he is
duly enrolled in the Health Occupations Education program entitled:


and maintaining a satisfactory average, that she/he is an active member of the local HOSA chapter, that I have
read and understand that material in "So You Want To Be A State HOSA Officer." The student's chapter
endorses his/her candidacy, and that I accept the responsibilities of advisor to a State Officer, which includes
accompanying the student to all Executive Council functions and providing guidance and leadership throughout
the year.


Signed:                                                                         Date:
                                 HOSA Advisor




                                                                                                        23
Health Occupations students accepting a state office must attend all executive council meetings throughout their
term of office. Absenteeism from such meetings prevents the officer from effectively carrying out the functions
of his/her official role. Therefore, any officer absent two times from a scheduled meeting will be dismissed.
The HOSA State Advisor will select a replacement with confirmation made by the HOSA Board of Trustees.

If during the term of office, the conduct of the HOSA Officer is questionable, the local sponsoring chapter
advisor or Regional advisor may request the release of the officer from his/her office. A written request will be
presented to the New York State HOSA Board of Trustees for action.




                                             To the Candidate


I hereby agree to conduct myself at all times in a manner befitting an officer of HOSA, to perform the duties and
responsibilities of my office to the best of my ability and to work for the good of the New York State
Association of HOSA. I have read and understand the material in "So You Want To Be A State HOSA Officer."
I agree to accept the attendance and conduct codes.



Signed:                                                                      Date:
                                Candidate




          .HOSA ACHIEVEMENT AWARD

             The HOSA Achievement Award is a New York State Award designed to provide

             HOSA members the opportunity to earn an achievement pin in recognition of their

             knowledge of the HOSA organization.

                 State Officers will be available throughout the HOSA Conference to assist
                 individuals in earning this award. We strongly urge all conference participants,
                 both students and advisors, to come prepared so that 100% of the participants can
                 attain the Achievement Award.




                                                                                                    24
      Qualifications
      Candidate must be an active HOSA member and participant in the HOSA
conference.

      Procedures
      1.     Participate in all scheduled conference sessions.

      2.     Earn a score of 85 or higher on a written test of HOSA knowledge.

      3.     Recite the HOSA Creed to a State Officer.

      4.     Fulfill all requirements by 10:00 PM Thursday night.


Requirements (The written test will include the following)
      ---    The three goals of HOSA

      ---    The meaning of the motto (opening ceremony)

      ---    The duties of the following officers: (HOSA Chapter Handbook)

                     - President            - Vice President       - Parliamentarian
                     - Treasurer            - Secretary            - Reporter

      ---     Local, Regional and State officers (Others choose one part), know your
                     part of the Opening Ceremony

      ---     The organizational relationship of the local chapter, state association, and
                    national 0rganization.

      ---     The names of your State HOSA Advisor, Conference Coordinator(s),
                    Board of Trustees Chairperson, Competitive Events Coordinator

      ---    Description of the official emblem and the meaning (opening ceremony)

                               .
             HEALTH OCCUPATIONS STUDENTS OF AMERICA
                   NEW YORK STATE ASSOCIATION
                 ACHIEVEMENT AWARD STUDY NOTES

Q What is the State Motto?
    A The hands of HOSA mold the health of tomorrow.

Q What is an explanation of the motto?


                                                                                        25
       A The HOSA members are the future of the health care field.


Q What are three goals of HOSA?
       A Learn, Grow, Become


Q What are the three levels of HOSA?
       A Local, State, National


Q How are they connected?
       A Local reports to State and State reports to National HOSA


Q What is the approved HOSA uniform?
       A Male:       Navy blue blazer
                     Navy blue dress pants
                     Dress shoes
                     White dress shirt
          Female:    Navy blue skirt or dress pant
                     Navy blue blazer
                     White dress shirt
                     Navy blue closed toed dress shoes

Q What is the HOSA code of Conduct?
    A No smoking in HOSA uniform
         No alcoholic beverages
         No persons of the opposite sex in your room
         Must be in uniform for all business meetings and dinners

Q Explain the meaning of the colors and the emblem?
       A Circle     Continuity of health care
         Triangle   The three aspects of a person‟s well-being social, mental,
physical
         Hands      The caring of each HOSA member
         Person     All mankind
         Maroon     The gift of life in our hearts to be shared with others
         White      Purity and beauty
         Navy Blue The understanding of a persons health care needs

Q What are the state officers roles in the opening ceremony?
    A President – Runs the meeting
        Senior Vice President – Says what the hands represents on the emblem
        Treasurer – Says what the circle represents on the emblem
        Secretary – Says what the triangle represents on the emblem



                                                                                 26
        Parliamentarian – Says what the colors represents on the emblem
        Regional Vice Present – Stands and says the creed
        Historian – Stands and says the HOSA motto
Q What does each of the local officers do in a meeting?
    A President – Runs the meeting
        Vice President – Has to be ready to take over the meeting and assume the
        position of the President
        Secretary – Takes the minutes of the meeting
        Treasurer – Handles all money matters
        Parliamentarian – Makes sure the meeting is run with the correct procedure
        Historian – Keeps the scrapbook and publishes the articles for the newspaper
Q Who are the state leaders?
    A Board Chairperson:                          Sandy Keller
        State Advisor:                            Joanne O‟Brien
        State Officer Coordinators:               Nancy Lutz/Sasha O‟Connor
        President:                                Nicole French
        Senior Vice President:                    Janette Vazquez
        Treasurer                                 Jared Tocci
        Acting Secretary:                         Janette Vazquez
        Parliamentarian:                          Beena Kanhailall
        Historian:                                Janette Vazquez
        Region A Vice President:                  Beena Kanhailall
        Region D Vice President:                  Jared Tocci

Q What is the Creed?
                I believe in the Health Care Profession.
    I believe in the profession for which I am being trained; and in the opportunities,
    which my training offers.
                 I believe in education.
    I believe that through education I will be able to make the greatest use of my
    skills, knowledge, and experience in order to become a contributing member of
    the health care team of my community.
                 I believe in myself.
    I believe that by using the knowledge and skills of my profession I will become
    more aware of myself. Through fulfilling these goals I will become a more
    responsible citizen.
                 I believe that each individual is important in his or her own right;
    therefore, I will treat each person with respect and love.
   To this end, I dedicate my training, my skills, and myself to serve others through
                        Health Occupations Students of America




                                                                                      27
                     New York State HOSA

                      Conference Service Project


This year National HOSA and NYS HOSA are supporting „Juvenile
Diabetes‟ as our service project. All chapters are encouraged to support this
important cause.

All chapters donating the proceeds from a fundraiser or other contributions
are eligible to win a prize and will be recognized during the awards
ceremony at the Spring Conference.


Please give your contributions to Mrs. Susan Dennie, NYS HOSA Executive
Treasurer, at the Conference Registration Desk.
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New York State HOSA EXECUTIVE COUNCIL
                         2010/2011
    President                       -           Nicole French

    Senior Vice President           -           Janette Vasquez

    Secretary (Acting)              -           Janette Vazquez

    Parliamentarian                 -           Beena Kanhailall

    Region A Vice President         -           Beena Kanhailall

    Region D Vice President         -           Jared Tocci




                HOSA Board of Trustees Chairperson
                           Sandy Keller
                                
                   New York State HOSA Advisor
                         Joanne O’Brien
                                
                  Competitive Events Coordinator
                          Cinda Dodge
                                
                  HOSA State Officer Coordinators
                Nancy Lutz and Sasha O’Connor
                               
                   HOSA Conference Coordinator
                       Brenda Bouchard
                      Sandra Keller assisting


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