Release 1 HR Data Validation and Correction Process

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					                                                           Release 1 HR Data Validation and Correction Process
                                                                                                                       Personnel Administration Action
                        Error                             Position Action Required?              Position Form                   Required?               Personnel Administration Form

An active employee has no record in the OnePurdue       Yes (if position does not exist)   Appropriate Org Mgmt form              New Hire                OnePurdue Personnel Action
system.                                                                                         (see URL below)                                                     Form

An active employee has a withdrawn record in the        Yes (if position does not exist)   Appropriate Org Mgmt form               Rehire                 OnePurdue Personnel Action
OnePurdue system.                                                                               (see URL below)                                                     Form

An active employee is concurrently employed but has     Yes (if position does not exist)   Appropriate Org Mgmt form     Add Additional Appointment       OnePurdue Personnel Action
only a portion of the needed assignments in the                                                 (see URL below)                                                     Form
OnePurdue system.
An active employee is in the wrong position or          Yes (if position does not exist)   Appropriate Org Mgmt form              Transfer                OnePurdue Personnel Action
organizational unit in the OnePurdue system.                                                    (see URL below)                                                     Form

An active employee is concurrently employed in the                    N/A                            N/A                 End Additional Appointment       OnePurdue Personnel Action
OnePurdue system but one assignment needs to be                                                                                                                     Form
withdrawn while the remaining assignments remain
active.
A separated employee is currently active in the                       N/A                            N/A                         Separation               OnePurdue Personnel Action
OnePurdue system and needs to be withdrawn from                                                                                                                     Form
the active assignment.
An active employee is in the correct position and                     N/A                            N/A                 Correct Personnel Subarea       Data Validation Correction Form
organizational unit but the Personnel Subarea is
incorrect.
An active employee is in the correct position and                     N/A                            N/A                  Correct Employee Group         Data Validation Correction Form
organizational unit but the Employee Group is
incorrect.
An active employee is in the correct position and                     N/A                            N/A                Correct Employee Subgroup        Data Validation Correction Form
organizational unit but the Employee Subgroup is
incorrect.
The payroll areas for a concurrently employed                         N/A                            N/A                    Correct Payroll Area         Data Validation Correction Form
individual are not consistent across all assignments.

The payroll administrators for a concurrently                         N/A                            N/A                Correct Payroll Administrator    Data Validation Correction Form
employed individual are not consistent across all
assignments.
Other employee data looks suspicious and needs                        N/A                            N/A                         Comments                Data Validation Correction Form
reviewed by HRS.




All HR Forms referenced above may be found at the following URL: http://www.purdue.edu/hr/Resources/ps-forms.htm


            C:\Docstoc\Working\pdf\7b535b86-c160-421c-839c-d65d4ab26814.xls                                                                                        6/21/2011

				
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