BERKHAMSTED TOWN COUNCIL
Reports and Minutes of the Annual meeting of
BERKHAMSTED TOWN COUNCIL
Held in the Council Chamber, Civic Centre, Berkhamsted on
Tuesday, 26th May 2009 at 7.30 p.m.
Councillors M.J. Allen Left at 8pm
Mrs. C. Green
Prior to the start of the meeting the Town Mayor, Councillor David Collins, and
Rotary Club Presidents John Watts and Dusty Miller presented the
Berkhamsted Rotary Club Centenary Civic Award to Tony Blair for his lifelong
involvement in Community activities in Berkhamsted and the wider area, and
to the Swan Skaters for being passionate about skateboarding and for their
management and maintenance of the Berkhamsted Skate Park for the use of
all young people in the Town.
27/09 TO ELECT A TOWN MAYOR TO HOLD OFFICE UNTIL THE
APPOINTMENT OF A SUCCESSOR AT THE ANNUAL MEETING OF
THE TOWN COUNCIL IN 2010
On the proposal of Councillor Reay seconded by Councillor Bateman
Councillor David Collins was nominated as Town Mayor for the
forthcoming year. There were no other nominations and it was
That Councillor David Collins is elected Town Mayor of Berkhamsted
until the appointment of a successor at the Annual Meeting of
Berkhamsted Town Council in the year 2010.
28/09 TO RECEIVE THE TOWN MAYOR’S DECLARATION OF
ACCEPTANCE OF OFFICE AND CODE OF CONDUCT
Councillor David Collins then made and signed a Declaration of
Acceptance of Office in the presence of members of the Council and
the Town Clerk.
The Town Mayor thanked everyone present for their help and support
and expressed his admiration for all those who give their time to public
service. He especially thanked his wife on the occasion of their 37th
Apologies for absence were received from Councillors Fairburn and
30/09 TO APPOINT A DEPUTY TOWN MAYOR TO HOLD OFFICE UNTIL
THE APPOINTMENT OF A SUCCESSOR AT THE ANNUAL
MEETING OF THE TOWN COUNCIL IN 2010
On the proposal of Councillor Allen seconded by Councillor Cowie
Councillor Julie Laws was nominated as Deputy Town Mayor. There
were no other nominations and it was therefore
That Councillor Julie Laws is elected as Deputy Town Mayor of
Berkhamsted until the appointment of a successor at the Annual
Meeting of Berkhamsted Town Council in the year 2010
31/09 TO NOTE THE CONTINUING APPOINTMENT OF COUNCILLOR
MRS. C. GREEN AS GOVERNOR TO BERKHAMSTED
The continuing appointment of Councillor Mrs. C. Green as the Town
Council’s nominated Governor to Berkhamsted Collegiate School was
approved and noted.
32/09 TO APPOINT FOR THE ENSUING YEAR MEMBERSHIP OF THE
STANDING COMMITTEES AND THE ALLOTMENT MANAGEMENT
Membership was agreed as follows:
a. Finance & Policy
Councillors: S. Bateman
L. Foster Weinreb
Mrs C. Green
b. Town Planning
Councillors: L. Foster Weinreb
Co-opted Dr. L. Handy
c. Transport and Environment
Councillors: M. Allen
Substitutes: Mrs. C. Green
d. Allotment Management Team
Councillors Mrs J Laws
Mr. J. Watts Town Warden
Mrs Freda Earl Sunnyside
Mr. J. Eaton Sunnyside
Sarah Speak Butts Meadow
Mrs D. Reay Dellfield
Councillor Collins proposed and Councillor Cowie seconded the
nomination of Councillor Laws as Chairman for the forthcoming
year. Her nomination was agreed.
e. Canal & Riverside Partnership
Councillor Collins proposed and Councillor Matthews seconded
the nomination of Councillor Lindy Foster Weinreb as Chairman
for the forthcoming year. Her nomination was agreed.
f. Local Development Framework Working Party
It was agreed that Chairs of the three Standing Committees
assisted by Councillors Foster Weinreb, Stevens, and Dr
Laurence Handy would form this Working Party
Standing Committees will consider their sub-committee and Working
Party Membership at their next meeting and will elect their Chairman
and Deputy Chairman for the forthcoming year.
33/09 TO APPOINT REPRESENTATION TO OUTSIDE BODIES AND
JOINT COMMITTEES, INCLUDING A COUNCILLOR TO FAIR
Age Concern Dacorum: Councillor P.G. Gibbs
Berkhamsted Access Committee: Mrs. Phillippa O’Shea
Berkhamsted Castle Liaison Group: Councillors P.G. Gibbs
Berkhamsted Community Partnership Councillors L.Foster Weinreb
Berkhamsted Crime Prevention Panel: Councillor J.D. Lythgoe
Berkhamsted Market Fund: Councillors D. Collins
Dr I.M. Reay
Berkhamsted Youth & Community Centr Mrs. Clare Muir
Bourne’s Educational Foundation: Mrs. Jenny. Habib
Mr. I Gent
Mrs Phillippa O’Shea
Dacorum Citizens’ Advice Bureau: Councillor J.D. Lythgoe
Dacorum Environmental Forum Councillors J.D. Lythgoe
Mrs. Jenny Habib
Mrs. Fleur Tucker
Dacorum Council for Voluntary Service: Councillor Mrs. C. Green
Dacorum Police Community Partnership: Councillor M.J. Allen
Graham Greene Birthplace Trust: Mrs. Elaine Collins
Dacorum Action on Disability
(Berkhamsted / Tring Area Committee): Mrs. Philipa O’Shea
Fairtrade Berkhamsted: Councillor P.G. Gibbs
HAPTC: Councillor D. Collins
London / Luton Airport Town and
Village Councils Consultative Committee: Councillor Dr. I.M. Reay
Northchurch United Charities: Councillors P.Matthews
St. Peter’s Parochial Charities: Councillor P.G. Gibbs
Mrs. Jenny Habib
Mrs. Fleur Tucker
Miss Geraldine Corry
Salter’s Educational Foundation: Councillor P.G. Gibbs
Mr Ian Gent
Mrs. Phillippa O’Shea
The Swan Project Trustee: CouncillorLindyFosterWeinreb
Town Hall Trust: Mr. Martin Hillier
34/09 TO NOTE AND APPROVE PAYMENT OF ANNUAL
NAME AMOUNT £
HAPTC 1766.43 (1671.28)
NALC Direct Information Service 103.50 (243)
Data Protection Registrar 35.00 (35)
Society of Local Council Clerks 182 (170)
Chiltern Society 25 (25)
Open Spaces Society 30 (30)
Countryside Development Agency 30 (30)
Chamber of Commerce 30 (30)
Berkhamsted Review 3 (3)
Annual Subscriptions were noted and approved.
35/09 TO INSPECT ANY DEED AND TRUST INSTRUMENTS IN THE
CUSTODY OF THE TOWN COUNCIL
Members noted details of a letter from Austin Penny & Thorne
Solicitors circulated with the agenda listing all Deed and Trust
instruments held by them on behalf of the Town Council.
36/09 MAYORAL ENGAGEMENTS 2008/2009
Details circulated with the agenda were noted.
37/09 TO RECEIVE DECLARATIONS OF INTEREST REGARDING THE
FOLLOWING ITEMS ON THE AGENDA
There were no declarations of interest.
38/09 TO APPROVE AND ADOPT THE MINUTES OF THE LAST MEETING
HELD ON THE 16TH MARCH 2009
The minutes of the meeting held on the 16th March 2009 were agreed
and signed by the Chairman.
39/09 TOWN MAYOR’S COMMUNICATIONS
The Town Mayor had received a copy of a letter sent to Councillor
Williams of Dacorum Borough Council from Colin Garrett of North
Road, Berkhamsted, concerning the future of Gable Hall and urging
The Town Mayor had received a letter from Celia Altobell of Station
Road, Berkhamsted, urging the Town Council to act cohesively in the
matter of the proposed extension to the Railway Station car park and to
support the majority of the town’s residents in favour of it.
The Town Mayor had received The Doorstep the summer 2009
newsletter of the Iain Rennie Hospice at Home.
The June 2009 edition of The Citizen, the newsletter of the
Berkhamsted Citizens Association had been received and circulated.
40/09 PUBLIC PARTICIPATION
Susan Johnson Vice Chairman of Berkhamsted Citizens Association
congratulated the Town Mayor on his year of Office and wished him
well in the year to come.
Ted Dyer asked if it could be established when Sunnyside Allotments
came into use as he believed that it’s Centenary was approaching and
should be celebrated.
Mr Dyer also asked if Councillor Allen could report the minutes of the
Police Community Partnership to the Crime Prevention Panel.
41/09 STANDING COMMITTEE MINUTES – FOR ADOPTION
a. Town Planning Committee
That the reports and minutes of the Town Planning Committee
meetings held on 30th March 2009, 20th April 2009 and11th May
2009 be approved and adopted.
Vide 50/09 Berkhamsted Railway Station Car Park
Councillor Reay explained that the Committee decision
regarding the Railway Station car park extension was made on
Planning grounds only. Other matters would be considered by
the Transport and Environment Committee.
Ted Dyer thanked members of the committee for putting
together the objections to the New Lodge development.
b. Finance & Policy Committee
That the reports and minutes of the Finance & Policy Committee
meetings held on 14th April 2009 and 18th May 2009 be
approved and adopted.
Vide item 53 b – it was agreed to set up a Working Party to
identify the stages required for the Town Council to move to
greener and more electronic forms of communication, and the
Members would be Councillors Matthews,Lythgoe and Stevens.
Vide 53/09 g Car Parking Charges
In relation to car parking charges Councillor Stevens said that
this was the second time that the Borough Council had been lax
in consulting. It had also happened in relation to Gable Hall and
Lagley Hall. This was a breach of the spirit of the Parish Charter.
Susan Johnson said that the BCA supports the objections to 7
day car parking charges and had also made a submission.
Ted Dyer said that the money spent on re-surfacing the roadway
outside the Sunnyside Rural Trust Training Centre was not true
allotment expenditure. It was agreed that the expense had been
incurred as a landlord and was not part of allotment
c. Transport & Environment Committee
That the reports and minutes of the Transport & Environment
Committee meeting held on 23rd March 2009 be approved and
Vide 16/09 b ii Railway Station parking.
Freda Earl said that although there was a 250 signature petition
against the plans for a second tier, more people would be
adversely affected. There were 125 empty spaces because it
was too expensive. Charges need to be more reasonable.
Freda Earl also drew attention to the return of Japanese
Knotweed at Lower Kings Road by the Canal bridge, and also
asked if any Councillors would be prepared to be the Warden at
42/09 ALLOTMENT MANAGEMENT TEAM
To approve and adopt the minutes of the meeting held on the 13th May
The minutes were approved and adopted.
Councillor Allen said that a special meeting had been arranged for the
22nd June to discuss and clarify the allotment accounts and the
methodology to be used by the AMT to have access to all allotment
related expenditure to enable recommendations to be made for rent
Freda Earl thanked Councillor Allen for his courtesy and enthusiasm
during his time as Chairman especially regarding the contentious issue
of allotment rents.
43/09 CANAL & RIVERSIDE PARTNERSHIP
To approve and adopt the minutes of the meeting held on the 14th April
The minutes were approved and adopted.
44/09 MEETING DATES
The dates of forthcoming meetings of the Town Council had been
circulated with the agenda and were approved.
45/09 FLY POSTING
To consider what action to take about fly posting in Berkhamsted.
Councillor Allen explained the problem which despite the efforts being
made, had not been eliminated.
Following discussion it was agreed to invite an Enforcement Officer to
join with Councillor Allen and the Town Warden to look at Fly Posting
sites in the Town and to discuss what further preventative action can
It was agreed that the matter should be discussed again by the
Finance & Policy Committee.
Action Town Clerk
46/09 CLOSE OF MEETING
The meeting closed at 8.16pm