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									                      BERKHAMSTED TOWN COUNCIL
                Reports and Minutes of the Annual meeting of
                      BERKHAMSTED TOWN COUNCIL
         Held in the Council Chamber, Civic Centre, Berkhamsted on
                     Tuesday, 26th May 2009 at 7.30 p.m.

PRESENT:

      Councillors   M.J. Allen           Left at 8pm
                    S.A. Bateman
                    D.J. Collins
                    R. Cowie
                    P.G. Gibbs
                    Mrs. C. Green
                    Julie Laws
                    J.D. Lythgoe
                    P.B. Matthews
                    Dr. I.M.Reay
                    G. Stevens

Prior to the start of the meeting the Town Mayor, Councillor David Collins, and
Rotary Club Presidents John Watts and Dusty Miller presented the
Berkhamsted Rotary Club Centenary Civic Award to Tony Blair for his lifelong
involvement in Community activities in Berkhamsted and the wider area, and
to the Swan Skaters for being passionate about skateboarding and for their
management and maintenance of the Berkhamsted Skate Park for the use of
all young people in the Town.

27/09 TO ELECT A TOWN MAYOR TO HOLD OFFICE UNTIL THE
      APPOINTMENT OF A SUCCESSOR AT THE ANNUAL MEETING OF
      THE TOWN COUNCIL IN 2010

      On the proposal of Councillor Reay seconded by Councillor Bateman
      Councillor David Collins was nominated as Town Mayor for the
      forthcoming year. There were no other nominations and it was
      therefore

      RESOLVED

      That Councillor David Collins is elected Town Mayor of Berkhamsted
      until the appointment of a successor at the Annual Meeting of
      Berkhamsted Town Council in the year 2010.

28/09 TO RECEIVE THE TOWN MAYOR’S DECLARATION OF
      ACCEPTANCE OF OFFICE AND CODE OF CONDUCT

      Councillor David Collins then made and signed a Declaration of
      Acceptance of Office in the presence of members of the Council and
      the Town Clerk.


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      The Town Mayor thanked everyone present for their help and support
      and expressed his admiration for all those who give their time to public
      service. He especially thanked his wife on the occasion of their 37th
      wedding anniversary.

29/09 APOLOGIES
      Apologies for absence were received from Councillors Fairburn and
      Foster Weinreb.

30/09 TO APPOINT A DEPUTY TOWN MAYOR TO HOLD OFFICE UNTIL
      THE APPOINTMENT OF A SUCCESSOR AT THE ANNUAL
      MEETING OF THE TOWN COUNCIL IN 2010

      On the proposal of Councillor Allen seconded by Councillor Cowie
      Councillor Julie Laws was nominated as Deputy Town Mayor. There
      were no other nominations and it was therefore

      RESOLVED

      That Councillor Julie Laws is elected as Deputy Town Mayor of
      Berkhamsted until the appointment of a successor at the Annual
      Meeting of Berkhamsted Town Council in the year 2010

31/09 TO NOTE THE CONTINUING APPOINTMENT OF COUNCILLOR
      MRS. C. GREEN AS GOVERNOR TO BERKHAMSTED
      COLLEGIATE SCHOOL

      The continuing appointment of Councillor Mrs. C. Green as the Town
      Council’s nominated Governor to Berkhamsted Collegiate School was
      approved and noted.

32/09 TO APPOINT FOR THE ENSUING YEAR MEMBERSHIP OF THE
      STANDING COMMITTEES AND THE ALLOTMENT MANAGEMENT
      TEAM

       Membership was agreed as follows:

      a.    Finance & Policy

            Councillors: S. Bateman
                         R. Cowie
                         L. Foster Weinreb
                         Mrs C. Green
                         J. Lythgoe
                         P. Matthews

            Substitutes: J.Laws
                         I. Reay
                         G.Stevens
                         Vacancy

                                                                             2
b.   Town Planning
     Councillors: L. Foster Weinreb
                  P. Gibbs
                  J. Lythgoe
                  P. Matthews
                  I. Reay
                  Vacancy
     Co-opted     Dr. L. Handy

     Substitutes: M.Allen
                  R.Cowie
                  G.Stevens

c.   Transport and Environment

     Councillors: M. Allen
                  S.Bateman
                  R. Cowie
                  P. Matthews
                  G. Stevens
                  Vacancy

     Substitutes: Mrs. C. Green
                  J Laws
                  J.Lythgoe
                  I. Reay

d.   Allotment Management Team

     Councillors        Mrs J Laws
                        G. Stevens
                        D. Collins
     Mr. J. Watts       Town Warden
     Mrs Freda Earl     Sunnyside
     Mr. J. Eaton       Sunnyside
     Sarah Speak        Butts Meadow
     Mrs D. Reay        Dellfield

     Councillor Collins proposed and Councillor Cowie seconded the
     nomination of Councillor Laws as Chairman for the forthcoming
     year. Her nomination was agreed.

e.   Canal & Riverside Partnership
     Councillor Collins proposed and Councillor Matthews seconded
     the nomination of Councillor Lindy Foster Weinreb as Chairman
     for the forthcoming year. Her nomination was agreed.

f.   Local Development Framework Working Party


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             It was agreed that Chairs of the three Standing Committees
             assisted by Councillors Foster Weinreb, Stevens, and Dr
             Laurence Handy would form this Working Party

      Standing Committees will consider their sub-committee and Working
      Party Membership at their next meeting and will elect their Chairman
      and Deputy Chairman for the forthcoming year.

33/09 TO APPOINT REPRESENTATION TO OUTSIDE BODIES AND
      JOINT COMMITTEES, INCLUDING A COUNCILLOR TO FAIR
      TRADE BERKHAMSTED

Age Concern Dacorum:                          Councillor    P.G. Gibbs


Berkhamsted Access Committee:                 Mrs. Phillippa O’Shea


Berkhamsted Castle Liaison Group:             Councillors   P.G. Gibbs
                                                            D. Collins
                                                            P. Matthews


Berkhamsted Community Partnership             Councillors L.Foster Weinreb
                                                            D. Collins


Berkhamsted Crime Prevention Panel:           Councillor    J.D. Lythgoe

Berkhamsted Market Fund:                      Councillors   D. Collins
                                                            Dr I.M. Reay

Berkhamsted Youth & Community Centr           Mrs. Clare Muir

Bourne’s Educational Foundation:              Mrs. Jenny. Habib
                                              Mr. I Gent
                                              Mrs Phillippa O’Shea

Dacorum Citizens’ Advice Bureau:              Councillor    J.D. Lythgoe

Dacorum Environmental Forum                   Councillors  J.D. Lythgoe
                                                           G. Stevens
                                              Mrs. Jenny Habib
                                              Mrs. Fleur Tucker

Dacorum Council for Voluntary Service:        Councillor    Mrs. C. Green

Dacorum Police Community Partnership:         Councillor    M.J. Allen




                                                                             4
Graham Greene Birthplace Trust:               Mrs. Elaine Collins

Dacorum Action on Disability
  (Berkhamsted / Tring Area Committee):       Mrs. Philipa O’Shea

Fairtrade Berkhamsted:                        Councillor P.G. Gibbs

HAPTC:                                        Councillor     D. Collins

London / Luton Airport Town and
   Village Councils Consultative Committee:   Councillor     Dr. I.M. Reay

Northchurch United Charities:                 Councillors  P.Matthews
                                                           P. Gibbs
                                              Mr. C.Talbot-Ponsonby

St. Peter’s Parochial Charities:              Councillor  P.G. Gibbs
                                                   Mrs. Jenny Habib
                                                   Mrs. Fleur Tucker
                                                   Miss Geraldine Corry

Salter’s Educational Foundation:              Councillor  P.G. Gibbs
                                                   Mr Ian Gent
                                                   Mrs. Phillippa O’Shea

The Swan Project Trustee:                     CouncillorLindyFosterWeinreb

Town Hall Trust:                              Mr. Martin Hillier


34/09 TO NOTE AND APPROVE PAYMENT OF ANNUAL
      SUBSCRIPTIONS


NAME                                                 AMOUNT £


HAPTC                                                1766.43        (1671.28)


NALC Direct Information Service                      103.50         (243)


Data Protection Registrar                            35.00          (35)


Society of Local Council Clerks                      182            (170)


Chiltern Society                                     25             (25)

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Open Spaces Society                                    30            (30)


Countryside Development Agency                         30            (30)


Chamber of Commerce                                    30            (30)


Berkhamsted Review                                     3             (3)


Annual Subscriptions were noted and approved.

35/09 TO INSPECT ANY DEED AND TRUST INSTRUMENTS IN THE
      CUSTODY OF THE TOWN COUNCIL

      Members noted details of a letter from Austin Penny & Thorne
      Solicitors circulated with the agenda listing all Deed and Trust
      instruments held by them on behalf of the Town Council.

36/09 MAYORAL ENGAGEMENTS 2008/2009

      Details circulated with the agenda were noted.

37/09 TO RECEIVE DECLARATIONS OF INTEREST REGARDING THE
      FOLLOWING ITEMS ON THE AGENDA

      There were no declarations of interest.

38/09 TO APPROVE AND ADOPT THE MINUTES OF THE LAST MEETING
      HELD ON THE 16TH MARCH 2009

      The minutes of the meeting held on the 16th March 2009 were agreed
      and signed by the Chairman.

39/09 TOWN MAYOR’S COMMUNICATIONS

      The Town Mayor had received a copy of a letter sent to Councillor
      Williams of Dacorum Borough Council from Colin Garrett of North
      Road, Berkhamsted, concerning the future of Gable Hall and urging
      against demolition.

      The Town Mayor had received a letter from Celia Altobell of Station
      Road, Berkhamsted, urging the Town Council to act cohesively in the
      matter of the proposed extension to the Railway Station car park and to
      support the majority of the town’s residents in favour of it.


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     The Town Mayor had received The Doorstep the summer 2009
     newsletter of the Iain Rennie Hospice at Home.

     The June 2009 edition of The Citizen, the newsletter of the
     Berkhamsted Citizens Association had been received and circulated.

40/09 PUBLIC PARTICIPATION

     Susan Johnson Vice Chairman of Berkhamsted Citizens Association
     congratulated the Town Mayor on his year of Office and wished him
     well in the year to come.

     Ted Dyer asked if it could be established when Sunnyside Allotments
     came into use as he believed that it’s Centenary was approaching and
     should be celebrated.
     Mr Dyer also asked if Councillor Allen could report the minutes of the
     Police Community Partnership to the Crime Prevention Panel.

41/09 STANDING COMMITTEE MINUTES – FOR ADOPTION

     a.     Town Planning Committee

            It was

            RESOLVED

            That the reports and minutes of the Town Planning Committee
            meetings held on 30th March 2009, 20th April 2009 and11th May
            2009 be approved and adopted.

            Vide 50/09 Berkhamsted Railway Station Car Park
            Councillor Reay explained that the Committee decision
            regarding the Railway Station car park extension was made on
            Planning grounds only. Other matters would be considered by
            the Transport and Environment Committee.

     Public Participation

            Ted Dyer thanked members of the committee for putting
            together the objections to the New Lodge development.

     b.     Finance & Policy Committee

            It was

            RESOLVED

            That the reports and minutes of the Finance & Policy Committee
            meetings held on 14th April 2009 and 18th May 2009 be
            approved and adopted.

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       Vide item 53 b – it was agreed to set up a Working Party to
       identify the stages required for the Town Council to move to
       greener and more electronic forms of communication, and the
       costs involved.
       Members would be Councillors Matthews,Lythgoe and Stevens.

       Vide 53/09 g Car Parking Charges
       In relation to car parking charges Councillor Stevens said that
       this was the second time that the Borough Council had been lax
       in consulting. It had also happened in relation to Gable Hall and
       Lagley Hall. This was a breach of the spirit of the Parish Charter.

Public Participation

       Susan Johnson said that the BCA supports the objections to 7
       day car parking charges and had also made a submission.

       Ted Dyer said that the money spent on re-surfacing the roadway
       outside the Sunnyside Rural Trust Training Centre was not true
       allotment expenditure. It was agreed that the expense had been
       incurred as a landlord and was not part of allotment
       management.

c.     Transport & Environment Committee

       It was

       RESOLVED

       That the reports and minutes of the Transport & Environment
       Committee meeting held on 23rd March 2009 be approved and
       adopted.

Public Participation

       Vide 16/09 b ii Railway Station parking.
        Freda Earl said that although there was a 250 signature petition
       against the plans for a second tier, more people would be
       adversely affected. There were 125 empty spaces because it
       was too expensive. Charges need to be more reasonable.

       Freda Earl also drew attention to the return of Japanese
       Knotweed at Lower Kings Road by the Canal bridge, and also
       asked if any Councillors would be prepared to be the Warden at
       Birtchnell’s Copse.




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42/09 ALLOTMENT MANAGEMENT TEAM

       To approve and adopt the minutes of the meeting held on the 13th May
       2009.

       The minutes were approved and adopted.

       Councillor Allen said that a special meeting had been arranged for the
       22nd June to discuss and clarify the allotment accounts and the
       methodology to be used by the AMT to have access to all allotment
       related expenditure to enable recommendations to be made for rent
       levels.

Public Participation

       Freda Earl thanked Councillor Allen for his courtesy and enthusiasm
       during his time as Chairman especially regarding the contentious issue
       of allotment rents.

43/09 CANAL & RIVERSIDE PARTNERSHIP

       To approve and adopt the minutes of the meeting held on the 14th April
       2009

       The minutes were approved and adopted.

       Public Participation

44/09 MEETING DATES

       The dates of forthcoming meetings of the Town Council had been
       circulated with the agenda and were approved.

45/09 FLY POSTING

       To consider what action to take about fly posting in Berkhamsted.

       Councillor Allen explained the problem which despite the efforts being
       made, had not been eliminated.
       Following discussion it was agreed to invite an Enforcement Officer to
       join with Councillor Allen and the Town Warden to look at Fly Posting
       sites in the Town and to discuss what further preventative action can
       be taken.
       It was agreed that the matter should be discussed again by the
       Finance & Policy Committee.
       Action Town Clerk

46/09 CLOSE OF MEETING

       The meeting closed at 8.16pm

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