OIL AND NATURAL GAS CORPORATION LTD.
CONSTRUCTION & MAINTENANCE DIVISION
TE DER O. DZ1SC09003
TE DER DOCUMET
NAME OF WORK:-
Surface facility for Gas Supply to M/s Shakti Ceramic at S.Kadi & to M/s
Siddhath Ceramics S D GGS II.
ITEM ITEM DESCRIPTIO
RFQ REQUEST FOR QUOTATIONS 1
NIT NOTICE INVITING TENDERS 1
INSTRUCTIONS TO BIDDERS WITH 18
ANNEXURE – I
APPENDIX-1 Bidding document acknowledgement proforma
APPENDIX-2 Bid submission proforma
APPENDIX-3 Bid bond Bank Guarantee proforma
Proforma of authorisation letter for attending tender
APPENDIX-5 Proforma of certificate on relatives of directors
APPENDIX-6 Bidder’s information proforma
GENERAL CONTRACT CONDITIONS (GCC) 19
ANNEXURE – II
WITH FOLLOWING APPENDICES
APPENDIX-1 Proforma of performance bond Bank Guarantee
APPENDIX-2 Proforma of Contract Agreement
ANNEXURE III SPECIAL CONTIONS 10
ADDITIONAL SPECIAL CONDITIONS 10
Specifications for Welding, Technological piping 8
Specifications of civil / structural work 18
Specifications for painting 2
ANNEXURE-IV SCHEDULE-A 1
PRICE FORMAT 1
OTICE I VITI G TE DER
TENDER NO. DZ1SC09003
Sealed percentage rate tenders in Single Bid system are invited by the DGM(C&M),
ONGC, ES, Avani Bhavan, 3rd floor, Chandkheda, Ahmedabad - 380005 from reputed,
experienced and financially sound contractors for the work as under :-
Name of work : Surface facility for Gas Supply to M/s
Shakti Ceramic at S.Kadi & to M/s Siddhath
Ceramics SND GGS II.
Estimated Value : Rs. 1.817 Lakhs (approx.)
EMD : Rs3635.00
Time Schedule : TWO Months
Tender fee : Rs. 200/-
Period of sale of tender documents : From 15.10.09 TO 26.10.09
Last Date of submission of Tender : 28.10.09 up to 15.00 Hrs.
Tender opening date & time : 28.10.09 at 15.30 Hrs.
BRIEF SCOPE OF WORK:
Scope of work consists of Surface facility for Gas Supply to M/s Shakti Ceramic at
S.Kadi & to M/s Siddhath Ceramics SND GGS II. as per schedule’B’ of tender
Non-transferable Tender Documents can be obtained from Tender Cell in the office of the
DGM(C&M), at the above mentioned address during working days on payment of tender fee as
mentioned above. The tender fee will be acceptable in the form of crossed payee account only,
bank draft / cashier cheque /Banker’s cheque drawn by bank and valid for 90 days beyond the date
of closure of the sale of the tender document or in the form of Indian postal order, payable in favor
of Finance & Accounts Officer, ONGC, Ahmedabad during the period shown above.
Bidders will have the option of purchasing tender document as mentioned above or download the
same from ONGC website http://tenders.ongc.co.in with in the time specified for the sale of tender
documents ensuring that they fulfill the Qualifying Requirements and use the same for
participating in the tender. But the bidders downloading the tender document from the website
should ensure to submit the tender fee, so as to reach the tender inviting work centre before the
deadline specified for tender sale along with confirmation on Qualifying Requirements, which will
be acknowledged by ONGC by issuing Request For Quotation(RFQ) number specific to the tender
and bidder through Fax – email.
The firms registered with NSIC will be exempted from payment of tender fee irrespective of the
monetary limit mentioned in the registration certificate provided the bidder furnish evidence that
the bidder is registered for the items the bidder is intend to quote against ONGC tenders. The
Government Departments will also exempted from the payment of Tender Fee.
The tender shall be received latest by 15.00 hrs. on 28.10.09 and opened at 15.30 hrs on the same
day on the above said address.
Qualifying Requirement for the said work is as under:
a) Experience of having successfully completed works involving technological piping for
hydrocarbon / fertilizer / petrochemical industry during last seven years ending last day of month
previous to one in which this tender application is invited should be either of the following.
(i) Three completed works each costing not less than the amount equal to 40% of the estimated cost.
(ii) Two completed works each costing not less than the amount equal to 50% of the estimated cost.
(iii) One completed work costing not less than the amount equal to 80% of the estimated cost
Copy of LOI / Work orders and completion certificates duly attested by notary shall be submitted
by the bidder along with the BID.
b) The bidder should possess valid PF number.
c) The bidder should possess valid Service Tax number.
1. Bidder to submit the EMD of Rs.3635.00 in the form as mentioned in Tender Document.
2. The bidder shall submit the Bid comprising of two distinct sealed envelopes, Viz. Envelop’A’ &
Envelop’B’ as specified in Clause No. 17.10 of Annexure-I (ITB)
3. ONGC reserves the right to award the work to more than one party and or to reject any or all
tenders without assigning any reason thereof.
4. The bids sent by post must reach the place well before the closing time and date. ONGC shall
not be responsible for any loss or delay in postal transit and bids received after closing time shall
5. Offers sent by E-MAIL /TELEX/FAX shall not be accepted.
I STRUCTIO S TO BIDDERS (ITB)
ame of work: Surface facility for Gas Supply to M/s Shakti Ceramic at S.Kadi & to
M/s Siddhath Ceramics S D GGS II.
A: I TRODUCTIO
1. Eligibility and experience of the bidder:- As mentioned in NIT.
2.0 TE DER FEE
2.1 The offer will not be considered without Tender Fee.
The firms registered with NSIC will be exempted from payment of tender fee irrespective of
the monetary limit mentioned in the registration certificate provided the bidder furnish
evidence that the bidder is registered for the items the bidder is intend to quote against ONGC
tenders. The Government Departments will also exempted from the payment of Tender Fee.
2.2 Refund of tender fee
In the event a particular tender is cancelled, the tender fee will be refunded to the
3. TRA SFER OF BIDDI G DOCUME T
The Bidding document is not transferable.
4. COST OF BIDDI G
4.1 The Bidder shall bear all costs associated with the preparation and submission of its
bid, and the ONGC will in no case be responsible or liable for those costs, regardless
of the conduct or outcome of the bidding process.
B: THE BIDDI G/TE DER DOCUME T
5. CO TE T OF BIDDI G DOCUME TS
5.1 The services required, bidding procedures and contract terms are described in the bidding
document. In addition to the Invitation for Bids, the bidding documents include:
A EXURE I : Instructions to Bidders with following Appendices
Appendix 1 : Bidding Document Acknowledgement proforma
Appendix 2 : Bid submission proforma
Appendix 3 : Bid Bond Bank Guarantee proforma
Appendix 4 : Proforma of Authorization Letter for attending
Appendix 5 : Proforma of Certificate on Relatives of Directors
Appendix-6 : Bidder’s information proforma
A EXURE II : General Conditions of Contract (GCC) with following
Appendix 1 : Proforma of Performance Bond Bank Guarantee
Appendix 2 : Proforma of Contract Agreement
A EXURE III: Special Conditions, Additional Special Conditions, Technical
Appendix 1 : Declaration/ Undertaking For:
i) Appraisal / understanding of oil-field working
ii) Acceptance of Scope of Work
iii) Acceptance of all tender terms and conditions
iv) Submission of Labour License
v) Submission of EPF Code registration certificate
vi) Submission of Original documents, if required by
vii) As per requirement of Section 297 of Companies Act,
viii) Authenticity of bid information
ix) Constitution of binding contract, upon tender
x) Acceptance of time schedule of completion /
contractual completion period
Appendix-2 : Undertaking regarding blacklisted
A EXURE - IV : Schedules / Price Format
5.2 The bidder is expected to examine all instructions, forms, terms and specifications in the
bidding documents. Failure to furnish all information required by the bidding documents will
be at the bidder’s risk. Tenders not complying with tender conditions and not conforming to
tender specifications will result in the rejection of its bid without seeking any clarifications.
6. PRE-BID CO FERE CE/AME DME T TO BIDDI G DOCUME TS
6.1 NOT APPLICABLE
Pre-bid conference will be held as specified in the NIT and bid document. Bidders should
depute their representative who should be competent/ authorized to take on the spot decisions.
Specifications & other tender conditions will be frozen after pre-bid conference. No change in
specifications and tender conditions will be permissible after bid opening.
6.2 At any time prior to the deadline for submission of bids, ONGC may, for any reason, whether
at its own initiative or in response to clarification(s) requested by prospective bidder(s), modify
the bidding documents by amendment(s).
6.3 All prospective Bidders who have received the bidding documents will be notified of the
amendments in writing.
6.4 In order to allow prospective Bidders reasonable time in which to take the amendments into
account in preparing their bids, ONGC may, at its discretion, extend the deadline for the
submission of bids.
C. PREPARATIO OF BIDS
7. LA GUAGE A D SIG I G OF BID
7.1 The bid prepared by the bidder and all correspondence and documents relating to the bid
exchanged by the Bidder and the ONGC shall be written in English language. Supporting
documents and printed literature furnished by the Bidder may be in another language provided
they are accompanied by an accurate translation of the relevant passages in English, in which
case, for purposes of interpretation of the bid, the translation shall prevail.
7.2 Bids shall be submitted in the prescribed bid proforma as per Appendices 1 to 6 of
Annexure-I. The prescribed proforma at Appendices of Annexure-I, duly filled in
and signed should be returned intact.
7.3 In the event of the space on the bid proforma being insufficient for the required purpose,
additional pages may be added. Each such additional page must be numbered
consecutively, showing the tender number and should be duly signed. In such cases
reference to the additional page(s) must be made in the bid.
7.4 The bid proforma referred to above, if not returned or if returned but not duly filled
in will be liable to result in rejection of the bid.
7.5 The bids can only be submitted in the name of the Bidder in whose name the bid
documents were issued by ONGC. The bid papers, duly filled in and complete in all respects shall
be submitted together with requisite information and Annexures/ Appendices. It shall be complete
and free from ambiguity, change or interlineations.
7.6 The bidder should indicate at the time of quoting against this tender their full postal and
telegraphic/ telex/ fax addresses and also similar information in respect of their authorized agents
in India, if any.
7.7 The Bidder shall sign its bid with the exact name of the firm to whom the contract is to be
issued. The bid shall be duly signed and sealed by an executive officer of the Bidder's
organization. Each bid shall be signed by a duly authorized officer and in the case of a
Corporation the same shall be sealed with the corporation seal or otherwise appropriately
executed under seal.
7.8 The bidder shall clearly indicate their legal constitution and the person signing the bid
shall state his capacity and also source of his ability to bind the Bidder.
7.9 The power of attorney or authorization, or any other document consisting of adequate
proof of the ability of the signatory to bind the bidder, shall be annexed to the bid. ONGC
may reject outright any bid not supported by adequate proof of the signatory's authority.
7.10 The Bidder, in each tender, will have to give a certificate in its offer, that the terms and
conditions as laid down in this bidding document are acceptable to it in toto.
7.11 Any interlineations, erasures or overwriting shall be valid only if they are initialed by the
person or persons signing the bid.
7.12 The complete bid including the prices must be written by the bidders in indelible ink. Bids
and or prices written in pencil will be rejected.
8.0 CLARIFICATIO I RESPECT OF I COMPLETE OFFERS
8.1 ONGC has to finalize its contract within a limited time schedule. Therefore, O GC will
not seek any clarifications in respect of incomplete offers.
8.2 Prospective bidders are advised to ensure that their bids are complete in all respects and
conform to ONGC's terms, conditions and bid evaluation criteria of the tender. Bids not
complying with ONGC's requirement will be rejected without seeking any clarification.
9.0 DOCUME TS COMPRISI G THE BID
9.1 The bid prepared by the Bidder shall comprise the following components, duly completed:
a) Price schedule.
b) Documentary evidence establishing that the Bidder is eligible to bid and is qualified to
perform the contract if its bid is accepted. The documentary evidence of the Bidder's
qualifications to perform the Contract if its bid is accepted, shall establish to the
(i) that the Bidder meets all the criteria prescribed in the Essential Qualifying
c) Documentary evidence that the services to be rendered by the Bidder conform to the
requirements of bidding documents.
(i) The documentary evidence of conformity of the services to the bidding documents
may be in the form of literature, drawings and data and shall consist of:
1) A detailed description of essential technical and performance characteristics of the
2) An item by item commentary on the ONGC’s technical specifications
demonstrating conformity to the provisions of the technical specifications of the
d) Bid security.
10.0 PRICE SCHEDULE
10.1 The Bidder shall complete the appropriate price schedule furnished in the bidding
document, indicating the services to be provided.
10.2 Bid Prices
10.2.1 The bidders shall indicate on the appropriate price schedule the net percentage.
10.2.2 Prices quoted by the bidder shall be firm during the bidder's performance of the contract
and not subject to variation on any account.
10.2.3 Discount: Bidders are advised not to indicate any separate discount. Discount, if any,
should be merged with the quoted prices. Discount of any type, indicated separately, will not be
taken into account for evaluation purpose. However, in the event of such an offer, without
considering discount, is found to be lowest, ONGC shall avail such discount at the time of award
10.3(a) CO CESSIO S PERMISSIBLE U DER STATUTES
Bidder, while quoting against this tender, must take cognizance of all concessions
permissible under the statues including the benefit under Central Sales Tax Act., 1956,
failing which it will have to bear extra cost where bidder does not avail exemptions /
concession rates of levies like customs duty, excise duty, VAT / sales tax, etc. ONGC will
not take responsibility towards this However, ONGC may provide necessary assistance ,
wherever possible , in this regards.
Bidders must also consider benefits of CENVAT credit under the CENVAT Credit Rules
2008 as amended from time to time, for excise duty service tax etc against their input
materials / Services, while quoting the prices Similarity the benefits of input VAT credit
against their Input materials under the relevant Vat Act of the State, should also be duly
considered by the Bidders while quoting the prices.
10.3(b) Undertaking to price necessary documents for enabling O GC to avail input VAT
Credit and CE VAT credit benefits (wherever applicable)
Further , the bidders shall undertake to provide all the necessary certificates /
documents for enabling ONGC to avail Input, VAT credit and CENVAT credit
benefit (wherever applicable), in respect of the payments of VAT, Excise Duty,
Service Tax etc. which are payable against the contact (if awarded). The
Contractor should provide tax invoice issued under rule-4A of Service tax for the
Services, and tax invoice issued under Central Excise rule-11 (indicating education
cess and Secondary & Higher Education Cess) for Excise Duty and tax invoice
under respective State VAT act for VAT separately for the indigenous goods.
10.4 I COME TAX LIABILITY
The bidder will have to bear all Income Tax liability both corporate and personal tax.
10.5 SERVICE TAX LIABILITY
The bidder will have to bear all service tax liability, as applicable except in case of
services provided by Goods Transport Agency (GTA)and Services provided by a
service provider from outside India not having a fixed establishment or permanent
address in India as prescribed under Service Tax Rules 1994 (amended from time
The Bidder should quote the applicable Service Tax, clearly indicating the rate and
the amount of Service Tax included in the bid and the classification of the
respective service (as per Service Tax rules) under which the Service Tax is
In the contracts involving multiple services or involving supply of certain goods /
materials along with the services, the Bidder should give separate break-up for cost
of goods and cost of various services, and accordingly quote Service Tax as
applicable for the taxable services.
In case the applicability of services Tax is not quoted explicitly in the offer by the
Bidder, the officer will considered as inclusive of all liabilities of Service Tax.
ONGC will not entertain any future claim in respect of Service Tax against such
In case, the quoted information related to various taxes and duties subsequently
proves wrong incorrect or misleading.
a. ONGC will have no liability to reimburse the difference in the duty tax, if the
finally assessed amount is on the higher side.
b. ONGC will have the right to recover the difference in case the rate duty tax
finally assessed in on the lower side.
The service provider should have a valid registration with the concerned authorities
of Service Tax department and a copy of such registration certificate should be
submitted along with the offer. In case the registration certificate for the quoted
category of service is not available at the time of submission of offer, an
undertaking should be furnished for submission of copy of requisite service tax
registration certificate along with the first invoice under the contract.
11.0 BID CURRE CIES
Bidders should quote firm prices in Indian rupee only. Prices quoted in any other currency
shall not be considered.
12.0 PAYME T
ONGC shall make payments only through Electronic Payment mechanism (viz. NEFT/RTGS
/ECS). Bidders should invariably provide the following particulars alongwith their offers:
1. Name & Complete Address of the Supplier / Contractor as per Bank records.
2. Name & Complete Address of the Bank with Branch details.
3. Type of Bank account (Current / Savings/Cash Credit).
4. Bank Account Number (indicate ‘Core Bank Account Number’, if any).
5. IFSC / NEFT Code (11 digit code) / MICR code, as applicable, along with a cancelled cheque
6. Permanent Account Number (PAN) under Income Tax Act;
7. TIN/Sales Tax Registration Number (for supply of Goods) and Service Tax Registration
Number (for supply of Services), as applicable.
8. E-mail address of the vendor / authorized official (for receiving the updates on status of
For receiving payment through NEFT / RTGS, the bank/branch in which the bidder is having
account and intends to have the payment should be either an NEFT enabled bank or SBI
branch with core banking facility.
In case the bank of the bidder/contractor does not have necessary facility for receiving the
payments electronically (through NEFT / RTGS / ECS), then the bidder should submit a
certificate from the bank to this effect. In that case, payments shall be made through
Cheque/Demand Draft (subject to recovery of bank charges as applicable, in case of payment
through Demand Drafts) which would be sent to the vendor through Registered Post.
9. Confirmation as to whether the bidder belongs to the category of Micro, Small, Medium
Enterprises as defined in the “ The Micro, Small, Medium Enterprises Development
Act,2006(MSMEDA)”. If yes, specify the category of Micro, Small, Medium Enterprises and
whether the enterprise is in manufacturing or service industry, along with valid documentary
evidence. For receiving payment through NEFT/RTGS, the bank/branch in which the bidder is
having account and intends to have the payment should be either an NEFT enabled bank or
SBI branch with core banking facility.
13.0 VAGUE AND INDEFINITE EXPRESSIONS
13.1 Bids qualified by vague and indefinite expressions such as “Subject to availability" etc. will
not be considered.
14.0 PERIOD OF VALIDITY OF BIDS
14.1 The Bid shall be valid for acceptance for the period of 90 (ninety) days from the date of
opening of Bids and shall not be withdrawn on or after the opening of bids till the expiration of the
validity period or any extension agreed thereof.
14.2 In exceptional circumstances, prior to expiry of the original bid validity period, ONGC may
request the bidder for a specified extension in the period of validity. The requests and the responses
shall be made in writing. The Bidder will undertake not to vary/modify the bid during the validity
period or any extension agreed thereof. Bidder agreeing to the request for extension of validity of offer
shall be required to extend the validity of Bid Security correspondingly.
15.0 BID Security/ Earnest Money Deposit(EMD)
15.1 The EMD is required to protect the ONGC against the risk of Bidder's conduct which would
warrant the security's forfeiture in pursuance to clause 15.7.
15.2 EMD will be exempted for tenders from Central Govt. / Central PSUs, OEMs/Authorised
Distributors of OEMs. The firms registered with NSIC will also be exempted from furnishing
EMD against open and limited tenders irrespective of monetary limit mentioned in the
registration certificate provided the bidder submit evidence that the bidder has a current and
valid registration for the item(s) the bidder intend to quote.
15.3 The Bidders not covered under Para 15.2 above must enclose EMD with their offer. The
amount of EMD has been indicated in the NIT.
15.4 The EMD shall be acceptable in any of the following forms:
i) Bank Drafts/Cashier,s or Banker’s Cheques in favour of F&AO, ONGC valid for 150
days from the last date of prescribed submission of the Bid.
ii) Bank Guarantee in the prescribed format as per Appendix 3 of Annexure-I, valid for 30
days beyond the date of required validity of offer. The bank guarantee by bidders will have
to be given from the Nationalized/ Scheduled commercial banks, on non-judicial stamp
paper as per stamp duty applicable at the place from where the bid has emanated. The non-
judicial stamp paper should be in the name of the issuing bank.
15.5 ONGC shall not be liable to pay any bank charges, commission or interest on the amount of
15.6 Subject to provisions in para 15.2 above, offers without EMD will be ignored.
15.7 The EMD shall be forfeited by ONGC in the following events:
a) If Bid is withdrawn during the validity period or any extension thereof duly agreed by the
b) If Bid is varied or modified in a manner not acceptable to ONGC during the validity period
or any extension of the validity duly agreed by the Bidder.
c) If a Bidder, having been notified of the acceptance of its bid, fails to furnish Security
Deposit/ Performance Bank Guarantee (Performance Security) within 15 days of
notification of such acceptance.
d) If it is found that the bidder has misrepresented any facts in their bid.
15.8 The EMD of unsuccessful Bidders will be returned on finalization of the bid. The Bid Security
of successful bidder will be returned on receipt of Security Deposit/ Performance Bond
15.9 OFFERS WITH FAX BID BO DS
ormally offers received alongwith Fax Bid Bond shall not be considered. However, O GC
reserves the right to consider the offer, provided it is followed by confirmatory original Bid
Bond executed in prescribed proforma and legally operative on or before the date fixed for
opening of bids (techno-commercial bid opening date in case of Two Bid System) and
received by tender inviting authority within 15 days of opening date of bids (techno-
commercial bid opening date in case of Two Bid System),
If Bidder fails to submit original Bid Bond with the same content as in Fax Bid Bond and
in accordance with bidding document, irrespective of their status/ranking in tender, the
bid will be rejected and O GC may consider to debar the Bidder from participating
against its future tenders.
16.0 TELEX/TELEGRAPHIC/TELEFAX/XEROX/PHOTOCOPY BIDS:
16.1 Telex/Telegraphic/Telefax/Xerox/Photocopy bids will not be considered.
D. SUBMISSIO A D OPE I G OF BIDS
17.1 SEALI G A D MARKI G OF BIDS.
The bidder shall submit the Bid comprising of two distinct, sealed envelopes, Viz.
Envelop’A’ & Envelop’B’.
Envelope’A’ : This shall be super scribed as EMD and compliance declaration:
The Envelop’A’ shall contain the following:
i) Earnest Money Deposit(EMD) in the prescribed form as stipulated.
ii) A certificate in the following form on bidder’s official Letter Head duly signed
by the bidder.
“ All the terms and conditions of ONGC Tender document for Tender
No………………… are acceptable to us and we have not made any deviations
from the same or put forward any additional condition in our offer. It is also
confirmed that the supporting documents with regard to Essential Qualifying
Requirement laid down in tender documents is duly submitted in Envelop ‘B’.”
Envelope-‘B’ : This shall be super scribed as Detailed Techno-commercial Bid
with prices. Tender No:------------------.
The Envelope’B’ shall contain i) Original Tender Document with quoted rates,
supporting document of EQR and other information as specified.
The Envelop’B’ of those bidders who fulfill the criteria specified in Envelop’A’of
the bid will be opened.
Non-submission of Certificate or EMD shall straight away lead to rejection of
tender. The Envelope’B’ of those bidders who fulfill the criteria specified in
Envelope’A’ of the bid will be opened on the same day.
17.2 ONGC will not be responsible for the loss of tender form or for the delay in postal transit.
18.0 DEADLINE FOR SUBMISSION OF BIDS
18.1 The Bid must be received by the ONGC at the address specified in NIT not later than 1500 Hrs
(IST) on the notified date of closing of the tender. Offers sent by hand delivery should be put
in the Tender Box at the specified office not later than 1500 Hrs. (IST) on the specified date.
All out-station tenders, if sent by post, should be sent under registered cover.
19.0 LATE BIDS
19.1 Bidders are advised in their own interest to ensure that bid reaches the specified office well
before the closing date and time of the bid.
19.2 Any bid received after dead line for submission of bid, will be rejected and
20.0 MODIFICATIO A D WITHDRAWAL OF BIDS
20.1 No bid may be modified after the dead line for submission of bids.
21.0 OPE I G OF BIDS
21.1 The bid will be opened at 1530 Hrs. (IST) on the date of opening indicated in NIT. The
Bidder or his authorized representative may be present at the time of opening of bid on the
specified date, but a letter in the form annexed at Appendix-4 hereto must be forwarded to this
office along with the bid and a copy of this letter must be produced in the office by the person
attending the opening of bid. Unless this letter is presented by him, he may not be allowed to
attend the opening of bid.
21.2 In case of unscheduled holiday on the closing/opening day of bid, the next working day will be
treated as scheduled prescribed day of closing/opening of bid, the time notified remaining the
E. EVALUATIO OF BIDS
22.0 EVALUATIO A D COMPARISO OF BIDS
22.1 Evaluation and comparison of bids will be done as per provisions of EQR.
23.0 U SOLICITED POST TE DER MODIFICATIO S:
23.1 Unsolicited post-tender modification will lead to straight away rejection of the offer.
24.0 EXAMINATION OF BID
24.1 The ONGC will examine the bids to determine whether they are complete, whether any
computational errors have been made, whether required sureties have been furnished, whether
the documents have been properly signed and whether the bids are generally in order.
24.2 The ONGC will determine the conformity of each bid to the bidding documents.
25.0 SPECIFICATIO S:
25.1 The Bidder must note that its Bid will be rejected in case the tender stipulations are not
complied with strictly or the services offered do not conform to the required specifications indicated
therein. The lowest Bid will be determined from among those Bids which are in full conformity with
the required specifications.
26.0 CO TACTI G THE O GC
No bidder shall contact the ONGC on any matter relating to its bid, from the time of the
opening to the time the contract is awarded.
F. AWARD OF CO TRACT
27.0 AWARD CRITERIA.
The ONGC will award the contract to the successful bidder whose bid has been determined to
be in full conformity to the bid documents and has been determined as the lowest evaluated
28.0. O GC’S RIGHT TO ACCEPT A Y BID A D TO REJECT A Y OR ALL BIDS.
28.1 ONGC reserves the right to reject, accept or prefer any bid and to annul the bidding process
and reject all bids at any time prior to award of contract, without thereby incurring any liability
to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of
the ground for ONGC's action. The ONGC also reserves to itself the right to accept any bid in
part or split the order between two or more bidders.
29.0 OTIFICATIO OF AWARD ( OA)
29.1 Prior to the expiration of the period of bid validity, the ONGC will notify the successful bidder
in writing that its bid has been accepted.
29.2 The notification of award will constitute the formation of the contract.
29.3 Upon the successful bidder’s furnishing performance security, pursuant to clause 33, the
ONGC will promptly notify each unsuccessful bidder and discharge their bid securities.
30.0 TIME SCHEDULE
The time schedule of completion of the total SCOPE OF WORK is 90 ( inety) days from the
date of LOI/ Work Order and date of start shall be reckoned as mentioned in the Work Order.
The work shall be executed strictly as per time schedule. The period of completion includes
testing, rectifications, if any, retesting and completion in all respects including obtaining
statutory approval, commissioning, hooking up with existing facility & handing over to the
entire satisfaction of the Engineer-in-Charge.
31.0 SIG I G OF CO TRACT
31.1 The successful bidder is required to sign a formal detailed contract with ONGC within a
maximum period of 30 days of date of Work Order / LOI / NOA. Until the contract is signed,
the Work Order/ LOI /NOA shall remain binding amongst the two parties. In case of delay in
signing the contract on the part of ONGC, contractor shall be paid 80% of the applicable rates
falling due as per the contractual obligations on adhoc basis, till formal signing of the contact,
after which the balance of due payments shall be released / adjusted against regular bills.
However no payment will be made and mobilization will not be deemed completed, when the
delay is on the part of the contractor to sign the contract, as per Proforma of Agreement at
Appendix 2 of Annexure-II of the bidding document.
32.0 PERFORMA CE SECURITY/SECURITY DEPOSIT
A sum of 10% of the contract value shall be deposited by the person/persons, whose bid (s) may
be accepted (hereinafter called " the Contractor ") as security deposit with ONGC. Out of
which the contractor shall submit 5 % of contract value with in fifteen days from the date of
issue of LOI/NOA as Performance Guarantee and balance 5% of contract value shall be deducted
from the contractor’s running bills for the work done under the contract @ 10 % of the bill
amount till the realization of, unless he is / they are exempted from payment of security deposit
in individual case.
Contractor can furnish the initial or total security deposit amount(s) though bank draft / pay order
or (b) through a bank guarantee from any Nationalized /Scheduled Bank in the prescribed form
as indicated in the tender document. Demand Draft / Pay order will be in favour of F & AO,
ONGC, Ahmedabad. or in the form of Bank Guarantee/Fixed Deposits and the same should be
obtained from any Nationalised or Scheduled Banks or State Bank of India and its wholly owned
subsidiaries. Performance Bank Guarantee shall be valid for 12 months plus 60 days beyond
completion period of work. The proforma of Bank Guarantee is enclosed in the Bid Document
ONGC shall have an unqualified option under this guarantee to invoke the bankers guarantee and
adjust amount deducted from running bills towards the security deposit to claim the amount there
under in the event of the Contractor failing to honor any of the commitments entered in to under
Upon completion of works as per schedule stipulated in the contract, the above said guarantee
and sum deducted towards security deposit from bills shall be considered to constitute the
Contractors warranty for the work done by him on the works completed and their performance as
per the specifications and any other conditions against this Contract. The warranty shall be in
force for 12 months from the date of issue of certificate of completion against work order. The
security deposit shall be released after 12 months plus 60 days beyond the date of expiry of
contract, if no defects are noticed in the work completed by contractor.
No interest shall be payable by ONGC for sum deposited as security deposit
EMD submitted by the bidder in the form of DD/Pay order/ Bank Guarantee against tender
document shall be released after the submission of Performance Bank Guarantee of value equal
to 10% of the contract value.
32.1 If the value of the work as per actual execution exceeds the accepted contract value i.e. value
given in the letter of intent, further recoveries towards security deposit shall be affected @ 10 %
of the value in excess of the accepted contract value. Similarly, if the value of work as per actual
execution is less than the accepted contract value, recovery towards security deposit, effected in
the running bills, in excess of 10 % of the value of the work as per actual execution shall be
refunded alongwith final bill.
32.2 If the contractor / sub-contractor or their employees shall break, deface or destroy, damage the
property belonging to the Corporation or other agencies during execution of the contract, the
same shall be made good by the contractor at his own expense and in default thereof, the
Engineer-in-Charge may cause the same to be made good by other agencies and recover
expenses from the security deposit and / or bills and / or other source of the contractor, for which
the decision & certificate of the Engineer-in-Charge shall be final.
32.3 Whenever any claim against contractor for the payment of a sum of money arises out of or under
the contract, Corporation shall be entitled to recover such sum by appropriating part or whole of
the security deposit of the contractor. In the event of the security being in-sufficient or if no
security has been taken from the contractor, then the balance or the total sum recoverable, as the
case may be, shall be deducted from any sum then due to or which at any time thereafter may
become due to the contractor, and / or from any other source of contractor. The contractor shall
pay to the Corporation on demand any balance remaining due.
32.4 Where part work is completed under this contract and accepted and put on use by ONGC, the
security deposit for such work shall be released after the expiry of defect liability period from the
date of such acceptance in writing, on submission of fresh performance bank guarantee for
balance work by the contractor.
33.0 CORRESPO DE CE.
33.1 ONGC's fax/ telephone no. is as under:-
Fax No. : 079-23296470 / 23291284
Telephone No. : 079-23294801/ 23266104/23266078/ 23266344
33.2 All correspondence from Bidders/ contractor shall be made to the office of the Purchase
Authority from where this tender has emanated.
33.3 All correspondence shall bear reference to bid number.
34.0 REPRESE TATIO FROM THE BIDDER:
The bidder(s) can submit representation(s) if any, in connection with the processing of the
tender directly only to the Competent Authority i.e. to Dy.General Manager (C&M), C&M
Division, O GC, 3rd floor, Avanibhavan, Chandkheda, Ahmedabad-380 005.
35.0 If it is found during the processing of the tender and at any later stage that the bidder has
misrepresented any fact in their offer, their offer will be liable for outright rejection and any or
all of the following actions shall be taken by ONGC:
i) Termination of contract
ii) Forfeiture of EMD and or SD
iii) Debarring in participation of future tender, legal prosecution etc.
36.0 During the processing of tender if any bidder(s) is blacklisted by ONGC, the same bidder(s)
shall not be considered for award of contract. Such bidder(s) shall be treated as blacklisted
with immediate effect and their bid shall be out rightly rejected and shall not be considered for
award of contract irrespective of their status in the tender.
APPE DIX - 1
BIDDI G DOCUME T ACK OWLEDGEME T PROFORMA
The Dy. General Manger (C&M)
C&M Division, Engg. Services
Oil & Natural Gas Corporation Ltd.
3rd floor, Avanibhavan, Chandkheda
We hereby acknowledge receipt of a complete set of Bidding Documents consisting of six
Annexures (along with their Appendices) enclosed to the "Request For Quotation" pertaining to
Surface facility for Gas Supply to M/s Shakti Ceramic at S.Kadi & to M/s Siddhath
Ceramics SND GGS II.. against Tender No. DZ1SC09003
We have noted that the closing date for receipt of the tender by ONGC is
_______________________ at 1500 hrs. (IST) and opening at 1530 hrs. (IST) on the same day.
We guarantee that the contents of the above said Bidding Documents will be kept
confidential within our organization and text of the said documents shall remain the property of
ONGC and that the said documents are to be used only for the purpose intended by ONGC.
Our address for further correspondence on this tender will be as under:
TELEPHO E O: Yours faithfully,
PERSO AL ATTE TIO OF:
(IF REQUIRED) (BIDDER)
Note: This form should be returned along with offer duly signed
Bid Submission Proforma
Tender No. Date:.................................
The Dy. General Manger (C&M)
C&M Division, Engg. Services
Oil & Natural Gas Corporation Ltd.
3rd floor, Avanibhavan, Chandkheda
1. I/We hereby offer to supply the services detailed in schedule hereto or such portion thereof as you specify
in the Acceptance of Tender at the price given in the said schedule and agree to hold this offer open till
2. I/We have understood and complied with the "Instruction to Bidder", " Essential Qualifying Requirements"
and accepted the "General Terms and Conditions" for providing services and have thoroughly examined and
complied with the specifications, drawings etc hereto and am/are fully aware of the nature of the service
required and my/our offer is to provide services strictly in accordance with the requirements.
3. The following pages have been added to and form part of this tender:-
Signature of Bidder
Signature of witness
Note: This form should be returned along with offer duly signed.
APPE DIX – 3
Proforma of Bank Guarantee towards EMD/Bid Security
BID BO D
Ref. No.................... Bank Guarantee No………..........
Oil & Natural Gas Corporation Ltd.,
1. Whereas Oil & Natural Gas Corporation Ltd. incorporated under the Companies Act, 1956, having its
registered office at Jeevan Bharti, Tower-II, 124 Connaught Circus, New Delhi - 110001 - India
and and one of its offices at Ahmedabad Asset, having its office at Avani Bhavan, Chandkheda
and Sabarmati Complex, Ahmedabad-380005, Gujarat (hereinafter called `ONGC' which expression
shall unless repugnant to the context or meaning thereof include all its successors, administrators,
executors and assignees) has floated a Tender No. ________ and M/s
____________________________ having Head/Registered office at
_______________________________ (hereinafter called the 'Bidder' which expression shall
unless repugnant to the context or meaning thereof mean and include all its successors, administrators,
executors and permitted assignees)have submitted a bid Reference No........................ and
Bidder having agreed to furnish as a condition precedent for participation in the said tender an
unconditional and irrevocable Bank Guarantee of Indian Rupees (in figures)___________________
(Indian Rupees / (in words)_________________ only) for the due performance of Bidder's obligations
as contained in the terms of the Notice Inviting Tender (NIT) and other terms and conditions contained
in the Bidding documents supplied by ONGC which amount is liable to be forfeited on the
happening of any contingencies mentioned in said documents.
2. We (name of the bank)_________________ registered under the laws of_____________ having
head/registered office at _________ (hereinafter referred to as "the Bank" which expression shall, unless
repugnant to the context or meaning thereof, include all its successors, administrators, executors and
permitted assignees) guarantee and undertake to pay immediately on first demand by ONGC, the
amount of Indian Rs. (in figures) __________________ (Indian Rupees (in words) _______________
only) in aggregate at any time without any demur and recourse, and without ONGC having to substantiate
the demand. Any such demand made by ONGC shall be conclusive and binding on the Bank irrespective
of any dispute or difference raised by the Bidder.
3. The Bank confirms that this guarantee has been issued with observance of appropriate laws of the country
4. The Bank also agrees that this guarantee shall be irrevocable and governed and construed in accordance
with Indian Laws and subject to exclusive jurisdiction of Indian Courts of the place from where tenders
have been invited.
5. This guarantee shall be irrevocable and shall remain in force upto ________________ which
includes thirty days after the period of bid validity and any demand in respect thereof should reach the
Bank not later than the aforesaid date.
6. Notwithstanding anything contained hereinabove, our liability under this Guarantee is limited to Indian Rs
(in figures) _________________ (Indian Rupees (in words) ________________ only) and our
guarantee shall remain in force until (indicate the date of expiry of bank guarantee) _________.
Any claim under this Guarantee must be received by us before the expiry of this Bank Guarantee. If no
such claim has been received by us by the said date, the rights of ONGC under this Guarantee will cease.
However, if such a claim has been received by us by the said date, all the rights of ONGC under this
Guarantee shall be valid and shall not cease until we have satisfied that claim. In witness whereof, the
Bank, through its authorized officer, has set its hand and stamp on this ........ day of ........... at
WITNESS NO. 1
Full name and official address Full name, designation and address (in legible letters)
(in legible letters) with Bank stamp.
Attorney as per Power of
WITNESS NO. 2
Full name and official address
(in legible letters)
(i) This Bank Guarantee/all further communications relating to the Bank Guarantee should be forwarded to
the Dy.General Manager (C&M), C&M Division, ONGC, 3rd floor, Avanibhavan, Chandkheda,
(ii) Bank guarantee, duly executed as per the above format, is to be enclosed with the offer.
(iii) The full address along with the Telex/Fax No. of the issuing Bank to be mentioned
INSTRUCTIONS FOR FURNISHING BANK GUARANTEE TOWARDS BID SECURITY
1. The Bank Guarantee by Indian Bidders will be given on non- judicial stamp paper as per stamp duty
applicable at the place where the tender has emanated. The non-judicial stamp paper should be in name of
the issuing Bank.
2. The expiry date as mentioned in clause 5 & 6 should be arrived at by adding 30 days to the date of expiry
of the bid validity unless otherwise specified in the bidding documents.
3. The Bank Guarantee by Indian bidders will be given from Nationalized/Scheduled Banks only.
AUTHORISATIO LETTER FOR ATTE DI G TE DER OPE I G
NO. Date ________________
The Dy. General Manger (C&M)
C&M Division, Engg. Services
Oil & Natural Gas Corporation Ltd.
3rd floor, Avanibhavan, Chandkheda
Subject : Tender No. ____________due on _______.2008.
Mr................................ has been authorized to be present at the time of opening of above tender due
on................ at ....................., on my/our behalf.
Signature of Bidder
Copy to: Mr.......................………………………for information and for production before the Tender opening
committee at the time of opening of bids.
PROFORMA CERTIFICATE O RELATIVES
OF DIRECTORS OF O GC
This has reference to our proposed contract for “Surface facility for Gas Supply to M/s Shakti Ceramic at S.Kadi & to
M/s Siddhath Ceramics SND GGS II..” to be entered into with Oil and Natural Gas Corporation Ltd. (ONGC).
For the purpose of Section 297/299 of the Companies Act, 1956, an extract enclosed at Appendix 11-A, we certify that
to the best of my/our knowledge:
(i) I am not a relative of any Director of ONGC;
(ii) We are not a firm in which a Director of ONGC or his relative is a partner;
(iii) I am not a partner in a firm in which a Director of ONGC or his relative is a partner;
(iv) We are not a private company in which a Director of ONGC is a Member or Director;
(v) We are not a company in which Directors of ONGC hold more than 2 % of the paid-up share capital of our
company or vice-versa.
Place: Authorized Signatory of
Date: The Contracting Party
BIDDER'S I FORMATIO PROFORMA
BIDDER MUST GIVE SPECIFIC ANSWERS AGAINST EACH OF THE FOLLOWING QUESTIONS:-
1. Name of the bidder :
and his legal status
2. Addresses of the bidder :
3. Name and nature of Business:
of the bidder
4. In case of individual/ :
a) Whether his business is
registered, [enclose copy
of registration duly
attested by the Notary
b) Date of Commencement of
5. In case of Partnership
a) Name of partners : 1.
(enclosed partnership 2.
deed) (Photocopy duly 3.
attested by Notary Public) 4.
b) Whether the partnership
is registered. If so
enclose the proof duly
attested by Notary Public:
c) Date of Commencement of
6. IN CASE OF LIMITED COMPANY "OR" COMPANY LIMITED BY GUARANTEE:
a) Amount of paid-up Capital:
b) Name of Directors : 1.
c) Date of registration of
7. Whether the bidder signing
the Bid as a sole proprietor
or partner or Director/
President or as his attorney.
If signing as Attorney, power
of Attorney to be enclosed :
Signature of the bidder
Designation with stamp:
A EXURE - II
GE ERAL CO TRACT CO DITIO S(GCC)
1. DEFI ITIO S:
1.0 Unless inconsistent with or otherwise indicated by the context, the following terms stipulated in this
CONTRACT shall have the meaning as defined hereunder.
1.1 CO TRACT
Shall mean a written CONTRACT signed between ONGC and the CONTRACTOR (the successful bidder)
including subsequent amendments to the CONTRACT in writing thereto.
1.2 CORPORATIO /O GC:
Shall mean OIL & NATURAL GAS CORPORATION LTD., India and shall include its legal representatives,
successors and permitted assignees.
Shall mean the place in which the operations/services are to be carried out or places approved by the ONGC for
the purposes of the CONTRACT together with any other places designated in the CONTRACT as forming part
of the site.
1.4 CORPORATIO ’S SITE REPRESE TATIVE/E GI EER
Shall mean the person or the persons appointed by ONGC from time to time to act on its behalf at the site for
overall co-ordination, supervision and project management at site.
1.5 CO TRACTOR:
Shall mean any person/ persons/ firm/ company etc. to whom work has been awarded and whose bid has been
accepted by ONGC and shall include its authorized representatives, successors and permitted assignees.
1.6 SUB-CO TRACT:
Shall mean order/contract placed by the CONTRACTOR for any portion of the CONTRACT or work sub-letted
with necessary written consent of ONGC on third party. Such sub-letting shall not relieve the CONTRACTOR
from any obligation, duty or responsibility under the CONTRACT.
1.7 SUB-CO TRACTOR:
Shall mean any person or persons or firm or their legal representatives, successors, assignees to whom part of
CONTRACT has been sub-letted by the CONTRACTOR after necessary consent of ONGC.
1.8 CO TRACTOR’S REPRESE TATIVE
Shall mean such person/or persons duly appointed representative at the site and base as the CONTRACTOR
may designate in writing to the ONGC as having authority to act for the CONTRACTOR in matters affecting
the work and to provide the requisite services.
1.9 CO TRACT PRICE
Shall mean the sum accepted or the sum calculated in accordance with the rates accepted by ONGC and
amendments thereof, and shall include all fees, registration and other charges paid to statutory authorities
without any liability on ONGC for any of these charges. The prices will remain firm during currency of the
CONTRACT unless specifically agreed to in writing by ONGC.
Shall mean a calendar day of twenty-four (24) consecutive hours beginning at 0000 hours with reference to local
time at the site.
1.11 EQUIPME T/MATERIALS/GOODS:
Shall mean and include any equipment, machinery, instruments, stores, goods which CONTRACTOR is
required to provide to the ONGC for/under the CONTRACT and amendments thereto.
1.12 WORKS / OPERATIO S:
Shall mean all work to be performed by the CONTRACTOR as specified in the Scope of Work under this
1.13 GUARA TEE:
Shall mean the period and other conditions governing the warranty/guarantee of the works as provided in the
1.14 MOBILIZATIO :
Shall mean rendering the equipment fully manned and equipped as per CONTRACT and ready to begin work at
site designated by ONGC after ONHIRE survey and ONGC’s acceptance thereafter. The date and time of
ONGC’s acceptance of ONHIRE survey will be treated as the date and time of mobilisation.
1.15 DEMOBILIZATIO :
Shall mean the removal of all things forming part of the mobilization from the site of ONGC. The date and time
of OFFHIRE survey shall be treated as the date and time of demobilization.
1.16 SPECIFICATIO S:
Shall mean and include detailed description, statements to technical data, performance characteristics, and
standards (Indian as well as International) as applicable and as specified in the CONTRACT.
1.17 I SPECTORS:
Shall mean any person or outside Agency nominated by ONGC to inspect equipment, materials and services, if
any, in the CONTRACT stage wise as well as final as per the terms of the CO TRACT.
Shall mean such process or processes to be carried out by the CONTRACTOR as are prescribed in the
CONTRACT considered necessary by ONGC or their representative in CONTRACT to ascertain quality,
workmanship, performance and efficiency of equipment or services thereof.
Shall mean all property of the ONGC owned or hired by ONGC.
1.20 THIRD PARTY
Shall mean any group, corporation, person or persons who may be engaged in activity associated with the
work specified but who shall remain at an arm’s length from the work and who shall not have a direct
responsibility or authority under the terms of this CONTRACT.
Shall mean and include the written consent duly signed by ONGC or their representative in respect of all
documents, drawings or other particulars in relation to the CONTRACT
1.22 SI GULAR/ PLURAL WORDS: Save where the context otherwise requires, words imparting singular
number shall include the plural and vice versa and words imparting neutral gender shall include masculine or
feminine gender and vice versa.
1.23 ASSET OFFICE SHALL mean the office of Asset Manager situated in Ahmedabad Asset of the ONGC.
1.24 ASSET MA AGER shall mean the Head of the Ahmedabad Asset, Ahmedabad, by whatsoever designation
that may be assigned to him.
1.25 HEAD E GI EERI G SERVICES (HES) shall mean the head of the Engineering Services of Ahmedabad
Asset by whatsoever designation that may be assigned to him.
1.26 AUTHORISED OFFICER shall mean an officer of the ONGC belonging to the C&M Section of the
Ahmedabad Asset and/or an officer of the Ahmedabad Asset so designated by the Head Engineering Services.
1.27 DRAWI GS:
Shall mean and include all Engineering sketches, general arrangements/ layout drawings, sectional plans, all
elevations, etc. related to the CONTRACT together with modification and revision thereto.
1.28 “Gross egligence” means: any act or failure to act (whether sole, joint or concurrent) by a person or entity
which was intended to cause, or which was in reckless disregard of or wanton indifference to, avoidable and
harmful consequences such person or entity knew, or should have known, would result from such act or failure
to act Notwithstanding the foregoing, Gross negligence shall not include any action taken in good faith for the
safeguard of life or property.
1.29 “Willful misconduct” means: “Intentional disregard of good and prudent standards of performance or proper
conduct under the CONTRACT with knowledge that it is likely to result in any injury to any person or persons
or loss or damage of property.
1.30 MO TH shall mean a calendar month.
2.0 SCOPE OF WORK/CO TRACT:
Scope of the CONTRACT shall be as defined in the CONTRACT, specifications, drawings and Annexures
thereto at Annexure-III
3.0 DURATIO OF THE CO TRACT:
The time schedule of completion of the total SCOPE OF WORK is 90 (ninety ) days from the date of LOI/
Work Order and date of start shall be reckoned as mentioned in the Work Order.
The work shall be executed strictly as per time schedule. The period of completion includes testing,
rectifications, if any, retesting and completion in all respects including obtaining statutory approval,
commissioning, hooking up with existing facility & handing over to the entire satisfaction of the Engineer-in-
4.0 OTICES A D ADDRESSES:
For the purposes of this CONTRACT, the addresses of the parties will be as follows and all correspondence
and notices in relations to the present CONTRACT sent to the parties at the addresses mentioned below shall
be deemed to be sufficient service of notice on the parties. All such notices as well as reports, invoices and
other relevant material shall be addressed to the parties as per the address given below:
4.1 The Dy. General Manager (C&M) FAX : 079-23296470/23291284
C&M Division, ONGC,
3rd floor, Avani Bhavan, Chandkheda
4.2 CONTRACTOR’S REGISTERED OFFICE AND ADDRESS
5.0 DUTIES A D POWER /AUTHORITY :
5.1 The duties and authorities of the ONGC’s site representative are to act on behalf of the ONGC for:
(i) Overall supervision, co-ordination and Project Management at site
(ii) Proper utilisation of equipment and services.
(iii) Monitoring of performance and progress
(iv) Commenting/ countersigning on reports made by the CONTRACTOR’s representative at site in respect
of works, receipts, consumption etc. after satisfying himself with the facts of the respective cases.
(v) He shall have the authority, but not obligation at all times and any time to inspect/test/examine/ verify any
equipment machinery, instruments, tools, materials, personnel, procedures and reports etc. directly or
indirectly pertaining to the execution of the work. However this shall not construe to imply an acceptance
by the inspector. Hence, the overall responsibility of quality of work shall rest solely with the
(vi) Each and every document emerging from site in support of any claim by the contractor has to have the
countersignature/ comments of the ONGC’s representative/engineer without which no claim will be
entertained by the ONGC.
5.2 CONTRACTOR’s representative:
(i) The CONTRACTOR’s representative shall have all the powers requisite for the performance of the
(ii) He shall liaise with ONGC’s representative for the proper co-ordination and timely completion of the
works and on any matter pertaining to the works.
(iii) He will extend full co-operation to ONGC’s representative/inspector in the manner required by them for
supervision/inspection/observation of equipment, material, procedures, performance, reports and records
pertaining to works.
(iv) To have complete charge of CONTRACTOR’s personnel engaged in the performance of the work and to
ensure compliance of rules and regulations and safety practice.
6.0 CO TRACT DOCUME T:
6.1 Governing language:
The governing language for the CONTRACT shall be English. All CONTRACT documents and all
correspondence and communication to be given and all other documentation to be prepared and supplied under
the CONTRACT shall be written in English and the CONTRACT shall be construed and interpreted in
accordance with English language.
6.2 Entire Agreement :
The CONTRACT constitutes the entire agreement between the ONGC and the CONTRACTOR with respect to
the subject matter of the CONTRACT and supersedes all communication, negotiations and agreement (whether
written or oral) of the parties with respect thereto made prior to the date of this agreement.
6.3 Save where the context otherwise requires, words imparting singular number shall include the plural and vice
versa and words imparting neutral gender shall include masculine or feminine gender and vice versa.
6.4 Modification in CO TRACT:
All modifications leading to changes in the CONTRACT with respect to technical and/or commercial aspects,
including terms of delivery, shall be considered valid only when accepted in writing by ONGC by issuing
amendment to the CO TRACT. ONGC shall not be bound by any printed conditions, provisions in the
CONTRACTOR's BID, forms of acknowledgement of CO TRACT, invoice, packing list and other
documents which purport to impose any condition at variance with or supplement to CO TRACT.
The CONTRACTOR shall not, save with the previous consent in writing of the ONGC, sublet/SUB-
CONTRACT, transfer or assign the CONTRACT or any part thereof in any manner whatsoever. However,
such consent shall not relieve the CONTRACTOR from any obligation, duty or responsibility under the
CONTRACT and CONTRACTOR shall be fully responsible for the services hereunder and for the execution
and performance of the CONTRACT.
6.6 Waivers and amendments:
a) Waivers: - It is fully understood and agreed that none of the terms and conditions of this CONTRACT shall
be deemed waived by either party unless such waiver is executed in writing only by the duly authorised agents
or representative of both the parties. The failure of either party to execute any right shall not act as a waiver
of such right by such party.
b) Amendments: - It is agreed that CONTRACTOR shall carry out work in accordance with the completion
program (e.g. Drilling programme) to be furnished by the CORPORATION which may be amended from
time to time by reasonable modifications as CORPORATION sees fit.
7.0 REMU ERATIO A D TERMS OF PAYME T
7.1 CORPORATION shall pay to CONTRACTOR for the services, to be provided by the CONTRACTOR as per
the Payment and Billing in the Special Conditions of Contract at Annexure-III, as per the Schedule of Rates/
Price bid format. The rates payable, shall be firm during the entire CONTRACT period, including extension
period, if any.
7.2 All invoices/Bills along with relevant supporting documents shall be submitted in triplicate addressed to the
Dy.General Manager (C&M), C&M Division, 3rd floor, Avani Bhavan, ONGC, Ahmedabad-380005.
7.3 Invoices with original supporting documents duly countersigned by the CORPORATION’s representative/
engineer wherever applicable will be submitted by the CONTRACTOR to CORPORATION and payment
shall be made within 15 days from the date of receipt of invoice at the above office.
7.4 In the event of any dispute in a portion or whole of any invoice, the CORPORATION shall make payment of
undisputed portion and shall promptly notify the CONTRACTOR’s representative in writing for the
remaining portion in CONTRACT to mutually resolve the dispute and if resolved in part or full, payment
shall be made to the CONTRACTOR within 30 days of such settlement.
7.5 O GC's right to question the amounts claimed
Payment of any invoice shall not prejudice the right of the Operator to question the allowability under this
Agreement of any amounts claimed therein, provided Ongc, within one year beyond the expiry of each
CONTRACT year, delivers to CONTRACTOR, written notice identifying any item or items which it
questions and specifying the reasons therefor. Should ONGC so notify CONTRACTOR, such adjustment
shall be made as the parties shall agree. These provisions shall be reciprocal for similar rights to the
The CONTRACTOR shall provide on demand a complete and correct set of records pertaining to all costs for
which it claims reimbursement from ONGC and as to any payment provided for hereunder, which is to be
made on the basis of CONTRACTOR's costs.
8.0 CLAIMS, TAXES & DUTITES, FEES A D ACCOU TII G :
CONTRACTOR agrees to pay all claims, taxes and fees for equipment, labour, materials, services and
supplies to be furnished by it hereunder and agrees to allow no lien or charge resulting from such claims to be
fixed upon any property of CORPORATION. CORPORATION may, at its option, pay and discharge any
liens or overdue charges for CONTRACTOR’s equipment, labour, materials, services and supplies under this
CONTRACT and may thereupon deduct the amount or amounts so paid from any sum due, or thereafter
become due, to CONTRACTOR hereunder.
8.2 OTICE OF CLAIMS:-
CONTRACTOR or CORPORATION, as the case may be, shall promptly give the other, notice in writing of
any claim made or proceeding commenced for which that party is entitled to indemnification under the
CONTRACT. Each party shall confer with the other concerning the defense of any such claims or proceeding,
shall permit the other to be represented by counsel in defense thereof, and shall not effect settlement of or
compromise any such claim or proceeding without the other’s written consent.
CONTRACTOR, unless specified otherwise in the CONTRACT, shall bear all tax liabilities ,
duties, Govt. levies etc. including Service Tax, custom duty, Corporate and personnel taxes
levied or imposed on the CONTRACTOR on account of payments received by it from the
CORPORATION for the work done under this CONTRACT. It shall be the responsibility of the
CONTRACTOR to submit to the concerned Indian authorities, the returns and all other
concerned documents required for this purpose and to comply in the respects with the
requirement of the laws in this regard, in time.
CONTARCTOR shall provide all the necessary certificates / documents for enabling ONGC to
avail Input VAT credit and CENVAT credit benefits (wherever applicable), in respect of the
payments of VAT, Excise Duty, Service Tax etc. which are payable against the COTNRACT.
The CONTRACTOR should provide tax invoice issued under rule-4A of Service Tax for the
Services; and tax invoice under Central Excise rule-11 (indicating education cess and Secondary
& Higher Education Cess) for Excise Duty and tax invoice under respective State VAT Act. For
VAT Separately for the indigenous goods. Payment towards the components of Excise Duty,
VAT, CVD , Service Tax etc. (where CENVAT / VAT credit is available) shall be released by
ONGC only against appropriate documents for availing CENVAT / VAT credit (as applicable).
8.4 PERSO EL TAXES:-
The CONTRACTOR shall bear all personnel taxes levied or imposed on its personnel, SUB-
CONTRACTOR’s personnel, vendors, consultants etc. on account of payment received under this
8.5 CORPORATE TAXES:-
The CONTRACTOR shall bear all Corporate taxes, levied or imposed on the CONTRACTOR on account of
payments received by it from the CORPORATION for the work done under this CONTRACT.
8.6 If it is so required by the applicable laws in force at the time of payment, the CORPORATION shall withhold
from the amount due to the CONTRACTOR and pay to the Indian Tax authorities any tax levied or assessed
on account of the CONTRACTOR’s operations pursuant to this CONTRACT.
8.7 For the lapse, if any on the part of the CONTRACTOR and consequential penal action taken by the Tax
department, the CORPORATION shall not take any responsibility whether financial or otherwise.
9.0 PERFORMA CE:-
The CONTRACTOR shall undertake to perform all services under this CONTRACT with all-reasonable skill,
diligence and care in accordance with sound industry practice to the satisfaction of the CORPORATION and
accept full responsibility for the satisfactory quality of such services as performed by them. Any defect,
deficiencies noticed in the CONTRACTOR’s service will be promptly remedied by the CONTRACTOR
within 10 days upon the receipt of written notice from the CORPORATION to improve their performance
failing which the CORPORATION may terminate the CONTRACT by giving the CONTRACTOR 30 (thirty)
days written notice.
10.0 PERFORMA CE BO D:-
The CONTRACTOR shall furnish to the CORPORATION within 15 days from the date of fax CONTRACT/
Letter of Intent (LOI), security deposit in the form of a Bank draft or an irrevocable Bank Guarantee (as per
the proforma enclosed at Appendix-1 of this Annexure II) for the period specified in the bid document/
Notification of Award/ LOI, towards performance under this CONTRACT.
In the event CONTRACTOR fails to honour any of the commitments entered into under this agreement, and
/or in respect of any amount due from the CONTRACTOR to the CORPORATION, the CORPORATION
shall have unconditional option under the guarantee to invoke the above bank guarantee and claim the amount
from the bank. The bank shall be obliged to pay the amount to the CORPORATION on demand.
11.0 DISCIPLI E:-
CONTRACTOR shall carry out operations hereunder with due diligence and in a safe and workman like
manner according to good international oilfield practice. CONTRACTOR shall maintain strict discipline and
good CONTRACT among its employees and its SUB-CONTRACTOR’s employees and shall abide by and
conform to all rules and regulations promulgated by the CORPORATION governing the operations. Should
CORPORATION feel that the conduct of any of CONTRACTOR/SUB-CONTRACTOR’s employees is
detrimental to CORPORATION’s interest, the CORPORATION shall have the unqualified right to request for
the removal of such employee either for incompetence, unreliability, misbehavior, security reasons etc. while
on or off the job. The CONTRACTOR shall comply with any such request to remove such personnel at
CONTRACTOR’s expense unconditionally. The CONTRACTOR will be allowed a maximum of 15 working
days to replace the person by competent qualified person at CONTRACTOR’s cost.
12.0 SAFETY A D LABOUR LAWS:-
CONTRACTOR shall comply with the provision of all laws including Labour Laws, rules, regulations and
notifications issued thereunder from time to time. All safety and labour laws enforced by statutory agencies
and by ONGC shall be applicable in the performance of this CONTRACT and CONTRACTOR shall abide
by these laws.
CONTRACTOR shall take all measures necessary or proper to protect the personnel, work and facilities
and shall observe all reasonable safety rules and instructions. No smoking shall be permitted out side the
living quarters, and welding jobs will be carried out with full safety precautions. ONGC’s employee also shall
comply with safety procedures/policy.
The CONTRACTOR shall report as soon as possible any evidence which may indicate or is likely to lead to
an abnormal or dangerous situation and shall take all necessary emergency control steps to avoid such
CONTRACTOR shall during the tenure of the CONTRACT and at anytime thereafter maintain in the strictest
confidence all information relating to the work and shall not, unless so authorised in writing by corporation,
divulge or grant access to any information about the work or its results and shall prevent anyone becoming
acquainted with either through CONTRACTOR or its personnel or authorised SUB-Contractors or agents.
CONTRACTOR shall not avail of the information obtained in the course of work hereunder in any manner,
whatsoever, nor shall CONTRACTOR divulge any information about the location of the work area of part
thereof. CONTRACTOR shall not also destroy any report, note and technical data relating to the operation/
work and not required by the CORPORATION. The obligation is continuing one and shall survive after the
completion/ termination of this agreement.
14.0 STATUTORY REQUIREME TS:-
During the tenure of this CONTRACT nothing shall be done by the CONTRACTOR in contravention of any
law, act and/or rules/regulations, there under or any amendment thereof governing interlaid customs
stowaways, foreign exchange etc.
15.0 I SURA CE:-
A) CONTRACTOR shall, at his own expense, arrange comprehensive insurance to cover all risks
assumed by the CONTRACTOR under this CONTRACT in respect of its personnel deputed under this
CONTRACT as well as CONTRACTOR’s equipment, tools and any other belongings of the CONTRACTOR
or their personnel during the entire period of their engagement in connection with this CONTRACT. The
CORPORATION shall have no liability in this regard whatsoever.
B) Waiver of subrogation: All insurance policies of the CONTRACTOR with respect to the operations
conducted hereunder as set forth in clause 12 hereof, shall be endorsed by the underwriter in accordance with
the following policy wording:-
“The insurers hereby waive their rights of subrogation against any individual, CORPORATION, affiliates or
assignees for whom or with whom the assured may be operating to the extent of the Contractual indemnities
undertaken by the CONTRACTOR”.
C) Certificate of Insurance: Before commencing performance of the CONTRACT, CONTRACTOR
shall upon request furnish CORPORATION with certificates of insurance indicating (1) kinds and amounts of
insurance as required herein (2) insurance CORPORATION or companies carrying the aforesaid coverage (3)
effective and expiry dates of policies (4) that CORPORATION shall be given thirty (30) days written advance
notice of any material change in the policy (5) waiver of subrogation endorsement has been attached to all
policies and (6) the territorial limits of all policies. If any of the above policy expire or/ are cancelled during
the term of this CONTRACT and CONTRACTOR fails for any reason to renew such policies, then
CORPORATION may replace same and charge the cost thereof to CONTRACTOR. Should there be lapse in
any insurance required to be carried out by CONTRACTOR hereunder for any reason, losses resulting there
from shall be to the sole account of the CONTRACTOR. Such insurance shall be effected within Insurance
Company incorporated and registered in India or jointly with a Company of International repute and an
Insurance Company incorporated and registered in India.
D) Deductible:- That portion of any loss not covered by insurance provided for in this article .. solely by
reason of deductible provision in such insurance policies shall be to the account of the CONTRACTOR.
E) CONTRACTOR shall require all of its SUB-Contractors to provide such of the foregoing insurance
cover as the CONTRACTOR is obligated to provide under this CONTRACT.
16.0 I DEM ITY AGREEME T:
16.1 I DEM ITY BY CO TRACTOR:
Unless otherwise specified elsewhere in this CONTRACT, CONTRACTOR shall indemnify and keep
indemnified CORPORATION, its contractors (other than the CONTRACTOR) and/or sub-CONTRACTORs
and its/their employees from all actions, proceedings suits, claims, demands, liabilities, damages, losses, costs,
charges, expenses(including without limitation, wreck or debris, removal costs, where wreck or debris removal
is ordered by a competent authority) judgments and fines arising out of or in the course of or caused by the
execution of work under the CONTRACT or other obligations hereunder directly or indirectly associated
herewith and or arising from:
a) personal injury, illness or death of :
i) any of Contractor’s or Subcontractor’s personnel (even if caused by or contributed to by the negligence
or fault of CORPORTAIO ); and
ii) subject to clause 16.2 (a) (i) any other person to the extent the injury, illness or death is caused by the
negligence or fault of the CONTRACTOR or CONTRACTOR’s personnel or subCONTRACTORs or
sub- CONTRACTOR’s personnel and
b) loss or damage to :
i) any property owned, hired or supplied by CONTRACTOR or CONTRACTOR’s personnel or
subCONTRACTORS or subCONTRACTOR’s personnel including Constructional Plant (even if caused
by, or contributed to by, the negligence or fault of CORPORATION); or
ii) subject to clause 16.2 (b) (i) any other property to the extent the loss or damage is caused by the
negligence or fault of the CONTRACTOR or CONTRACTOR’s personnel or subCONTRACTORs or sub
16.2 I DEM ITY BY CORPORATIO :
Unless otherwise specified elsewhere in this CONTRACT, CORPORATION shall indemnify and keep
indemnified CONTRACTOR (which expression in this clause includes, unless the context otherwise requires.
SubCONTRACTORs of any tier and their employees) from all actions, proceedings, suits, claims, demands,
liabilities, damages, losses, costs, charges, expenses and fines arising from :
a) personal injury, illness or death of
i) any employee of the CORPORATION (even if caused by or contributed to by the negligence or fault of
ii) subject to clause 16.2 (a) (i) any other person to the extent that the injury, illness or death is caused by the
negligence or fault of CORPORATION ; and
b) any loss or damage to :
i) any property owned, hired or supplied by CORPORATION (even if caused by or contributed to by the
negligence or fault of CONTRACTOR); except to the extent that such property is in the care or custody of
CONTRACTOR in connection with the work under the CONTRACT.
ii) Subject to clause 16.1 (b) (i) any loss or damage to any other property to the extent the loss or damage is
caused by the negligence or fault of CORPORATION .
17.0 TERMI ATIO
17.1 Termination on expiry of the CONTRACT
This Agreement shall be deemed to have been automatically terminated on the expiry of the CONTRACT
period unless the ONGC has exercised its option to extend this CONTRACT in accordance with the provisions, if any,
of this CONTRACT.
17.2 Termination on account of force majeure
Either party shall have the right to terminate this CONTRACT on account of Force Majeure, as set forth in
clause no. 22.
17.3 Termination on account of insolvency
In the event the CONTRACTOR or its collaborator at any time during the term of this Agreement becomes
insolvent or makes a voluntary assignment of its assets for the benefit of creditors or is adjudged bankrupt,
then the ONGC shall, by a notice in Writing have the right to terminate this CONTRACT and
all the CONTRACTOR's rights and privileges hereunder, shall stand terminated forthwith.
17.4 Termination for unsatisfactory performance
If the ONGC considers that the performance of the CONTRACTOR is unsatisfactory or, not upto the expected
standard, the ONGC shall notify the CONTRACTOR in writing and specify in detail the cause of such
dissatisfaction. The ONGC shall have the option to terminate this Agreement by giving 30 days notice in
writing to the CONTRACTOR, if, CONTRACTOR fails to comply with the requisitions
contained in the said written notice issued by the ONGC.
17.5 Termination for delay in mobilization
The time schedule of completion of the total SCOPE OF WORK is 90(ninety ) days from the date of LOI/
Work Order and date of start shall be reckoned as mentioned in the Work Order.
The work shall be executed strictly as per time schedule. The period of completion includes testing,
rectifications, if any, retesting and completion in all respects including obtaining statutory approval,
commissioning, hooking up with existing facility & handing over to the entire satisfaction of the Engineer-in-
17.6 Consequences of termination
In all cases of termination herein set forth, the obligation of the ONGC to pay shall be limited to the period
upto the date of termination. Notwithstanding the termination of this Agreement, the parties shall continue to
be bound by the provisions of this Agreement that reasonably require some action or forbearance after such
In case of termination of CO TRACT herein set forth except under 17.1 and 17.2, the CO TRACTOR
shall be put on holiday [ i.e neither any enquiry will be issued to the party by O GC against any type of
tender nor their offer will be considered by CORPORATIO against any ongoing tender(s) where
contract between CORPORATIO and that particular CO TRACTOR (as a bidder) has not been
finalised] for two years from the date of termination by CORPORATIO to such CO TRACTOR.
Should any provision of this agreement be found to be invalid, illegal or otherwise not enforceable by any
court of law, such finding shall not affect the remaining provisions hereto and they shall remain binding on the
19.0 CO SEQUE TIAL DAMAGES:
Notwithstanding either party’s fault, neither party shall be liable to the other party in respect of
any consequential damages whatsoever. The term “Consequential damages” as used herein
shall include without limitations to the meaning, loss of profit, production, business opportunities
or use of assets.
20.0 CHA GE I LAW:
In the event of any change or amendment of any Act or law, Rules or Regulations of Govt. of
India or Public Body or any change in the interpretation or enforcement of any said Act or law,
rules or regulations by Indian Govt. or public body which becomes effective after the date as
advised by the ONGC for submission of final price bid for this CONTRACT and which results in
increased cost of the works under the CONTRACT through increased liability of taxes, (other
than personnel and Corporate taxes), duties, the CONTRACTOR shall be indemnified for any
such increased cost by the ONGC subject to the production of documentary proof to the
satisfaction of the ONGC to the extent which is attributable to such change or amendment as
Similarly, if any change or amendment of any Act or Law including Indian Income Tax Act, Rules or
regulations of any Govt. or public body or any change in the interpretation or enforcement of any said Act or
Law, rules or regulations by Indian Govt. or public body becomes effective after the date as advised by the
ONGC for submission of final price bid of this CONTRACT and which results in any decrease in the cost of
the project through reduced liability of taxes, (other than personnel and
Corporate taxes) duties, the CONTRACTOR shall pass on the benefits of such reduced cost, taxes or duties to
Notwithstanding the above mentioned provisions, CORPORATION shall not bear any liability in respect of (I)
Personnel taxes on the employees of CONTRACTOR and the employees of all its SUB-Contractors etc. (ii)
Corporate taxes in respect of the CONTRACTOR and its SUB-Contractors etc.
21.0 LIABILITY OF THE GOVER ME T OF I DIA:-
It is expressly understood and agreed by and between the CONTRACTOR and ONGC (the Indian PSU), that
ONGC is entering into this agreement solely on its own behalf and not on behalf of any other person or entity.
In particular, it is expressly understood and agreed that the Govt. of India is not a party to this agreement and
has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that ONGC is an
independent legal entity with power and authority to enter into CONTRACTs solely in its behalf under the
applicable laws of India and general principles of CONTRACT Law. The CONTRACTOR expressly agrees,
acknowledges and understands that ONGC is not an agent, representative or delegate of the Govt. of India. It
is further understood and agreed that the Govt. of India is not and shall not be liable for any acts, omissions,
and commission, breaches or other wrongs arising out of the CONTRACT. Accordingly, CONTRACTOR
hereby expressly waives, releases and forgoes any and all actions or claims, including cross claims, impleader
claims or counter claims against the Govt. of India arising out of this CONTRACT and covenants not to the
Govt. of India as to any manner, claim, cause of action or thing whatsoever arising of under this CONTRACT.
22.0 FORCE MAJEURE:
In the event of either party being rendered unable by Force Majeure to perform any obligation required to be
performed by them under the CONTRACT, the relative obligation of the party affected by such Force
Majeure shall be suspended for the period during which such cause lasts.
The term "Force Majeure" as employed herein shall mean acts of God, War, Civil Riots, Fire directly affecting
the performance of the CONTRACT, Flood and Acts and Regulations of respective government of the two
parties, namely ONGC and the CONTRACTOR.
Upon the occurrence of such cause and upon its termination, the party alleging that it has been rendered unable
as aforesaid thereby, shall notify the other party in writing, the beginning of the cause amounting to Force
Majeure as also the ending of the said cause by giving notice to the other party within 72 hours of the
beginning and ending of the cause respectively. If deliveries are suspended by Force Majeure conditions
lasting for more than 2 (two) months, ONGC shall have the option of canceling this CONTRACT in whole or
part at his discretion without any liability at his part.
Time for performance of the relative obligation suspended by Force Majeure shall then stand extended by the
period for which such cause lasts.
23.0 EMPLOYME T BY FIRMS TO OFFICIALS OF O GC
Firms/companies who have or had business relations with ONGC are advised not to employ serving ONGC
employees without prior permission. It is also advised not to employ ex-personnel of ONGC within the initial
two years period after their retirement/resignation/severance from the service without specific permission of
ONGC. The ONGC may decide not to deal with such firm(s) who fail to comply with the above advice.
24.0 PREFERE CE TO LOCAL COMPA IES:-
CONTRACTOR agrees to give priority and preference to locally owned companies, when hiring Sub
CONTRACTOR, SUBJECT TO price, quality and delivery being equivalent.
25.0 JURISDICTIO A D APPLICABLE LAW:-
This Agreement including all matter connected with this Agreement, shall be governed by the laws
of India (both substantive and procedural) for the time being in force and shall be subject to
exclusive jurisdiction of the Indian Courts (the place where the CONTRACT is signed in India).
Foreign companies, operating in India or entering into Joint ventures in India, shall have to obey the
law of the Land and there shall be no compromise or excuse for the ignorance of the Indian legal
system in any way.
26.0 ARBITRATIO :
26.1 Except as otherwise provided elsewhere in the contract, if any dispute, difference, question or
disagreement arises between the parties hereto or their respective representatives or assignees, in
connection with construction, meaning, operation, effect, interpretation of the contract or breach thereof
which parties are unable to settle mutually, the same shall be referred to Arbitration as provided
1. A party wishing to commence arbitration proceeding shall invoke Arbitration Clause by giving 60 days
notice to the other party. The notice invoking arbitration shall specify all the points of disputes with
details of the amount claimed to be referred to arbitration at the time of invocation of arbitration and not
thereafter. If the claim is in foreign currency, the claimant shall indicate its value in Indian Rupee for the
purpose of constitution of the arbitral tribunal.
2. The number of the arbitrators and the appointing authority will be as under:
Claim amount umber of arbitrator Appointing authority
(executing claim for
interest and counter
claim, if any)
Upto Rs 5 Crore Sole Arbitrator ONGC
Above Rs 5 Crore 3 Arbitrators One arbitrator by each party and the 3rd arbitrator,
who shall be the presiding arbitrator, by the two
3. The parties agree that they shall appoint only those persons as arbitrators who accept the conditions of
this arbitration clause. No person shall be appointed as arbitrator or presiding arbitrator who does not
accept the conditions of this arbitration clause.
4. Parties agree that there will be no objection if the Arbitrator appointed holds equity shares of ONGC and/
or is a retired officer of ONGC/ any PSU. However, neither party shall appoint its serving employee as
5. If any of the Arbitrators so appointed dies, resigns, becomes incapacitated or withdraws for any reason
from the proceedings, it shall be lawful for the concerned party/ arbitrators to appoint another person in
his place in the same manner as aforesaid. Such person shall proceed with the reference from the stage
where his predecessor had left if both parties consent for the same; otherwise, he shall proceed de novo.
6. Parties agree that neither party shall be entitled for any pre-reference or pendente-lite interest on its
claims. Parties agree that any claim for such interest made by any party shall be void.
7. The arbitral tribunal shall make and publish the award within time stipulated as under:
Amount of Claims and Period for making and publishing of the award
Counter Claims (counted from the date of first meeting of the arbitrators):
Upto Rs 5 Crores Within 8 months
Above Rs 5 Crores Within 12 months
The above time limit can be extended by the arbitrator, for reasons to be recorded in writing, with the
consent of the parties.
8. Arbitrators shall be paid fees at the following rates:
Amount of Claims and Lump sum fees (including fees for study of
Counter Claims pleadings, case material, writing of the award,
(excluding interest) secretarial charges, etc.) payable to each arbitrator
(to be shared equally by the parties):
Upto Rs 50 lac Rs 7,500/- per meeting subject to a ceiling of Rs
Above Rs 50 lac to Rs 1 Rs 90,000/- plus Rs 1,200/- per lac or a part thereof
Crore subject to a ceiling of Rs 1,50,000/-
Above Rs 1 Crore and upto Rs 1,50,000/- plus Rs 22,500/- per crore or a part
Rs 5 Crores thereof subject to a ceiling of Rs 2,40,000/-
Above Rs 5 Crore and upto Rs 2,40,000/- plus Rs 15,000/- per crore or a part
Rs 10 Crores thereof subject to a ceiling of Rs 3,15,000/-
Above Rs 10 Crores Rs 3,15,000/- plus Rs 12,000/- per crore or part
thereof subject to a ceiling of Rs 10,00,000/-
For the disputes above Rs 50 lacs, the Arbitrators shall be entitled to an additional amount @20% of the
fee payable as per the above fee structure.
9. If after commencement of the Arbitration proceedings, the parties agree to settle the dispute mutually or
refer the dispute to conciliation, the arbitrators shall put the proceedings in abeyance until such period as
requested by the parties. Where the proceedings are put in abeyance or terminated on account of mutual
settlement of disputes by the parties, the fees payable to the arbitrators shall be determined as under:
(i) 25% of the fees if the claimant has not submitted statement of claim.
(ii) 50% of the fees if the award is pending.
10. Each party shall pay its share of arbitrator’s fees in stages as under:
(i) 25% of the fees on filing of reply to the statement of claims.
(ii) 25% of the fees on completion of evidence.
(iii) Balance 50% at the time when award is given to the parties.
11. Each party shall be responsible to make arrangements for the travel and stay etc. of the arbitrator
appointed by it. Claimant shall also be responsible for making arrangements for travel/ stay arrangements
for the Presiding Arbitrator and the expenses incurred shall be shared equally by the parties.
In case of sole arbitrator, ONGC shall make all necessary arrangements for his travel/ stay and the
expenses incurred shall be shared equally by the parties.
12. The Arbitration shall be held at the place from where the contract has been awarded. However, parties to
the contract can agree for a different place for the convenience of all concerned.
13. The Arbitrator(s) shall give reasoned and speaking award and it shall be final and binding on the parties.
14. Subject to aforesaid, provisions of the Arbitration and Conciliation Act, 1996 and any statutory
modifications or re-enactment thereof shall apply to the arbitration proceedings under this clause.
26.2 Applicable in case of contract on Public Sector Enterprises
In the event of any dispute or difference relating to, arising from or connected with the Contract, such
dispute or difference shall be referred by either party to the arbitration of one of the Arbitrators in the
Department of Public Enterprises, to be nominated by the Secretary to the Government of India, In-charge
of the Bureau of Public Enterprises. The Arbitration and Conciliation Act 1996 shall not be applicable to
the Arbitration under this clause. The award of the Arbitrator shall be binding upon the parties to the
dispute, provided however, any party aggrieved by such award may make a further reference for setting
aside or revision of the award to the Law Secretary, Deptt. of Legal Affairs, Ministry of Law and Justice,
Government of India. Upon such reference, the dispute shall be decided by the Law Secretary or the
Special Secretary / Additional Secretary, whose decision shall bind the parties finally and conclusively.
The parties in the dispute will share equally the cost of the arbitration as intimated by the Arbitrator.
27.0 CO TI UA CE OF THE CO TRACT: -
Notwithstanding the fact that settlement of dispute(s) (if any) under arbitration may be pending, the parties
hereto shall continue to be governed by and perform the work in accordance with the provisions under this
28.0 I TERPRETATIO : -
The titles and headings of the sections in this CONTRACT are inserted for convenient reference only and shall
not be construed and limiting or extending the meaning of any provisions of this CONTRACT.
29.0 LIMITATIO OF LIABILITY: - “Notwithstanding any other provisions, except only in cases of willful
misconduct and / or criminal acts,
a) Neither the Contractor nor the Company (ONGC) shall be liable to the other, whether in Contract, tort, or
otherwise, for any consequential loss or damage, loss of use, loss of production, or loss of profits or
interest costs, provided however that this exclusion shall not apply to any obligation of the Contractor to
pay Liquidated Damages to the Company and
a) Notwithstanding any other provisions incorporated elsewhere in the contract, the aggregate liability of the
Contractor in respect of this contract, whether under the Contract, in tort or otherwise, shall not exceed
50% of the annualized contract price, provided however that this limitation shall not apply to the cost of
repairing or replacing defective equipment by the Contractor, or to any obligation of the Contractor to
indemnify the Company with respect to Intellectual Property Rights.
b) Company shall indemnify and keep indemnified Contractor harmless from and against any and all claims,
costs, losses and liabilities in excess of the aggregate liability amount in terms of clause (b) above.
30.0 PATE T I DEM ITY:
30.1 The CONTRACTOR shall, subject to the CORPORATION’s compliance with Sub-Clause below, indemnify
and hold harmless the CORPORATION and its employees and officers from and against any and all suits,
actions or administrative proceedings, claims, demands, losses, damages, costs, and expenses of any nature,
including attorney’s fees and expenses, which the CORPORATION may suffer as a result of any infringement
or alleged infringement of any patent, utility model, registered design, trademark, copyright, or other
intellectual property right registered or otherwise existing at the date of the Contract by reason of :
(a) the installation of the items by the CONTRACTOR or the use of the items in the country where the Site is
(b) the sale in any country of the products produced by the items.
Such indemnity shall not cover any use of the items or any part thereof other than for the purpose indicated by
or to be reasonably inferred from the Contract, neither any infringement resulting from the use of the items or
any part thereof, or any products produced thereby in association of combination with any other equipment,
plant, or materials not supplied by the CONTRACTOR, pursuant to the Contract.
30.2 If any proceedings are brought or any claim is made against the CORPORATION arising out of the matters
referred to in GCC above Sub-Clause, the CORPORATION shall promptly give the CONTRACTOR a notice
thereof, and the CONTRACTOR may at its own expense and in the CORPORATION’s name conduct such
proceedings or claim and any negotiations for the settlement of any such proceedings or claim.
30.3 If he CONTRACTOR fails to notify the CORPORATION within twenty-eight (28) days after receipt of such
notice that it intends to conduct any such proceedings or claim, then the CORPORATION shall be free to
conduct the same on its own behalf.
30.4 The CORPORATION shall, at the CONTRACTOR’s request, afford all available assistance to the
CONTRACTOR in conducting such proceedings or claim, and shall be reimbursed by the CONTRACTOR for
all reasonable expenses incurred in so doing.
30.5 The CORPORATION shall indemnify and hold harmless the CONTRACTOR and its employees, officers, and
Subcontractors from and against any and all suits, actions or administrative proceedings, claims, demands,
losses, damages, costs, and expenses of any nature, including attorney’s fees and expenses, which the
CONTRACTOR may suffer as a result of any infringement or alleged infringement of any patent, utility
model, registered design, trademark, copyright or other intellectual property right registered or otherwise
existing at the date of the Contract arising out of or in connection with any design, data, drawing, specification,
or other documents or materials provided or designed by or on behalf of the CORPORATION.
31.0 I DEPE DE T CO TRACTOR STATUS:
The CONTRACTOR shall act as an independent contractor performing the CONTRACT. The Contract does
not create any agency, partnership, joint ventures or joint relationship between the parties. Subject to all
compliance with the CONTRACT the CONTRACTOR shall be solely responsible for the manner in which
works are performed. All employees, representatives or sub-CONTRACTORs engaged by the
CONTRACTOR in performing the shall be under the complete control of the CONTRACTOR and shall not be
deemed to be employees of the CORPORATION and nothing contained in the CONTRACT or in any sub-
CONTRACT awarded by the CONTRACTOR shall be construed to create any contractual relationship
between any such employees or representative or Sub-COTRACTOR and the CORPORATION.
CONTRACTOR shall be responsible for the acts, defaults or negligence of the CONTRACTOR, his agencies,
servant or workmen.
32.0 EXPORT / RE-EXPORT CO TROL RESTRICTIO S:
In case there are certain export / re-export control restrictions imposed by parent country of the Contractor(s)
w.r.t. the items (i.e. goods, equipment, services, or technology) offered by them to Corporation regarding their
end use or the end user or regarding their usage in certain other countries, then the Contractor can intimate
about same while quoting in the Corporation’s tender(s). Such intimation by the Contractor about the items
(i.e. goods, equipment, services, or technology) being covered under export control regulations will not lead to
rejection of the offer(s) in Corporation’s tenders. Further, in case of award of Contract on such bidder(s), it
should be stipulated therein that the items (i.e. goods, equipment, services, or technology) being procured
against the CONTRACT would be used by corporation for exploration and exploitation of hydrocarbons in
India only. However, if for any reasons whatsoever the end use or end user of these items are required to be
changed or if these goods are to be taken for use in countries out side India, then Corporation would request
the Contractor to obtain consent from the concerned authority in their country.
33.0 E TIRE AGREEME T: -
This Agreement supersedes all prior Agreements and commitments, whether oral or in writing between the
parties concerning the subject matters thereof. The right of either party to require strict performances will not
be affected by any previous waiver or course of dealing. Neither this Agreement nor any modification will be
binding on a party unless signed by an authorised representative of CONTRACTOR and ONGC.
Proforma of Bank Guarantee towards Performance Security.
PERFORMA CE GUARA TEE
Ref. No. _________________________________ Bank Guarantee No _________________
Oil & Natural Gas Corporation Ltd.,
1. In consideration of Oil & Natural Gas CORPORATION Limited, incorporated under the Companies Act, 1956,
having its Registered Office at Jeevan Bharti, Tower-II, 124 Connaught Circus, New Delhi-110001, India and one
of its offices at Ahmedabad Asset, having its office at Avani Bhavan, Chandkheda and Sabarmati Complex,
Ahmedabad-380005, Gujarat (hereinafter referred to as `ONGC', which expression shall, unless repugnant to the
context or meaning thereof, include all its successors, administrators, executors and assignees) having entered into
a NOA/CONTRACT No. __________________ dated _______________ (hereinafter called 'the CONTRACT'
which expression shall include all the amendments thereto) with M/s __________________________ having its
registered/head office at ______________________(hereinafter referred to as the 'CONTRACTOR') which
expression shall, unless repugnant to the context or meaning thereof include all its successors, administrators,
executors and assignees) and ONGC having agreed that the CONTRACTOR shall furnish to ONGC a
performance guarantee for Indian Rupees .............. for the faithful performance of the entire CONTRACT.
2. We (name of the bank) ______________________________ registered under the laws of _______ having
head/registered office at __________________________ (hereinafter referred to as "the Bank", which expression
shall, unless repugnant to the context or meaning thereof, include all its successors, administrators, executors
and permitted assignees) do hereby guarantee and undertake to pay immediately on first demand in writing any
/all moneys to the extent of Indian Rs. (in figures) __________ (Indian Rupees (in
words)_____________________________) without any demur, reservation, contest or protest and/or without
any reference to the CONTRACTOR. Any such demand made by ONGC on the Bank by serving a written notice
shall be conclusive and binding, without any proof, on the bank as regards the amount due and payable,
notwithstanding any dispute(s) pending before any Court, Tribunal, Arbitrator or any other authority and/or any
other matter or thing whatsoever, as liability under these presents being absolute and unequivocal. We agree that
the guarantee herein contained shall be irrevocable and shall continue to be enforceable until it is discharged by
ONGC in writing. This guarantee shall not be determined, discharged or affected by the liquidation, winding up,
dissolution or insolvency of the CONTRACTOR and shall remain valid, binding and operative against the bank.
3. The Bank also agrees that ONGC at its option shall be entitled to enforce this Guarantee against the Bank as a
principal debtor, in the first instance, without proceeding against the CONTRACTOR and notwithstanding any
security or other guarantee that ONGC may have in relation to the CONTRACTOR’s liabilities.
4. The Bank further agrees that ONGC shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said CONTRACT or to extend
time of performance by the said CONTRACTOR(s) from time to time or to postpone for any time or from time to
time exercise of any of the powers vested in ONGC against the said CONTRACTOR(s) and to forbear or enforce
any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by
reason of any such variation, or extension being granted to the said CONTRACTOR(s) or for any forbearance,
act or omission on the part of ONGC or any indulgence by ONGC to the said CONTRACTOR(s) or any such
matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so
5. The Bank further agrees that the Guarantee herein contained shall remain in full force during the period that is
taken for the performance of the CONTRACT and all dues of ONGC under or by virtue of this CONTRACT have
been fully paid and its claim satisfied or discharged or till ONGC discharges this guarantee in writing, whichever is
6. This Guarantee shall not be discharged by any change in our constitution, in the constitution of ONGC or that of
7. The Bank confirms that this guarantee has been issued with observance of appropriate laws of the country of issue.
8. The Bank also agrees that this guarantee shall be governed and construed in accordance with Indian Laws and
subject to the exclusive jurisdiction of Indian Courts of the place from where the purchase CONTRACT has been
9. Notwithstanding anything contained herein above, our liability under this Guarantee is limited to Indian Rs (in
figures) ______________ (Indian Rupees (in words) ____________________) and our guarantee shall remain in
force until ______________________.(indicate the date of expiry of bank guarantee)
Any claim under this Guarantee must be received by us before the expiry of this Bank Guarantee. If no such claim
has been received by us by the said date, the rights of ONGC under this Guarantee will cease. However, if such a
claim has been received by us within the said date, all the rights of ONGC under this Guarantee shall be valid and
shall not cease until we have satisfied that claim.
In witness whereof, the Bank through its authorized officer has set its hand and stamp on this ........ day of
........2008 at .....................
WITNESS NO. 1
Full name and official Full name, designation and
address (in legible letters) address (in legible letters) with Bank stamp
WITNESS NO. 2 Attorney as per power of
-------------------------- Attorney No.............
Full name and official Dated ....................
address (in legible letters)
I STRUCTIO S FOR FUR ISHI G PERFORMA CE GUARA TEE
1. The Bank Guarantee by Indian Bidders will be given on non-judicial stamp paper as per stamp duty applicable at the
place from where the purchase CONTRACT has been placed. The non-judicial stamp paper should be in name of the
2. The expiry date as mentioned in clause 9 should be arrived at by adding 60 days to the CONTRACT completion date
unless otherwise specified in the bidding documents.
3. The Bank Guarantee by Indian bidders will be given from Nationalized/Scheduled Bank only.
4. The Bank Guarantee/all further communication relating to the Bank Guarantee should be forwarded to the Genera
Manager (MM), Ahmedabad Asset, ONGC, Sabarmati Complex, Ahmedabad-380005 only.
5. The full address along with the Telex/Fax No. of the issuing Bank to be mentioned.
PROFORMA OF CONTRACT AGREEMENT
(TO BE EXECUATED ON NON JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)
AGREEMENT NO :- DATE :-
An agreement made this day of two thousand eight between OIL & ATURAL GAS
CORPORATIO LIMITED a company in corporated under the Companies Act. 1956, having its
registered office at JEEVA BHARTI TOWER – II, 124 I DRA CHOCK (CO AUGHT PLACE),
EW DELHI-110001. AND one of its ASSET OFFICE at AHMEDABAD 380005(Hereinafter the
ONGC, Which terms shall unless assigns) of the one part and M/S ……………..............., a company
registered under the Companies Act and having Its registered office at
…………………………………………………………………(acting through its constituted attorney)
hereinafter called the CONTRACTOR (Which terms shall unless excluded by repugnant to the subject
or context includes its successor and permitted assigns) of the other part.
Whereas the Corporation being desirous of getting executed certain works
…………………………………………..(name of work) mentioned enumerated, or referred to in the
Annexure-I(NIT, ITB, etc,), Annexure-II(GCC, etc.), Annexure-III(SCC, ASCC, Specifications,
Schedules, Drawings, etc.) and other documents annexed here to (hereinafter called “THE WORK”) has
call for the tender and M/S …………………….…. has applied for the same.
And whereas the Corporation accepted the tender of the contractor for the Provision and the execution of
said works at the rates and condition stated in the tender schedule modified to the extent indicated in the
letter of intend purport of discussion communicated to the Contractor in the Corporation’s Letter o
………………………………..(work order o.) and whereas the contractor is to do the said works in
accordance with the contract.
Now this agreement witness and it is agreed and declared as follows :-
1. The NIT , ITB, GCC, SCC, ASCC, Specifications, Schedules, Drawings, etc.) and other
documents annexed here to and the letter of intent and acceptance of tender communicated to the
contractor in corporation’s letter o…………………………………………………. be deemed to be included
in the expression “CONTRACT” whereas herein used.
2. In consideration of the payments to be made to the contractor for the works to be
executed by him, the contractor hereby convent with the corporation that the contractor shall in
accordance with the contract documents duly provide, execute and complete the said works and shall
perform all other acts, deeds, matters and things in the contract mentioned or described or which are to
be implied there from or may be reasonably necessary for the completion of the said works and at the
times as in the manner and subject to the terms and condition or stipulation mentioned in the contract,
other additional particulars, instruction, drawing as may be found necessary to be given latter for
completion of the works will for a part of the contract.
3. In consideration of the due provision, execution and completion of the said works the
corporation hereby agrees with the contractor that the corporation will pay to the contractor and such
other sum(s) as may become payable to the contractor under the provision contract.
4. The contractor hereby agreed to pay to the corporation on the respective sums as may be
due to the corporation for the services rendered by the corporation materials or equipments supplied to
the contractor such as power supply and other as set forth in his contract and such other sums as may
become payable to the corporation towards pipes, Cement, etc. at the rate (s) specified and/or towards
loss or damage to the corporation equipments, materials, construction, plant and machinery or otherwise
as set forth and/or payable in terms of the contract.
In witness where of the parties hereto have executed the Presents the day and the year first above
In the presence of :
1. Signed and delivered for and on behalf of
OIL & ATURAL GAS CORPORATIO LTD.
In the presence of :
1. Signed and delivered for and on behalf of
1. SPECIAL CO DITIO S OF CO TRACT
ame of work: Surface facility for Gas Supply to M/s Shakti Ceramic at S.Kadi & to M/s Siddhath
Ceramics S D GGS II.
1.1.0 GE ERAL
1.1.1 Special Conditions of Contract shall be read in conjunction with the General Conditions of Contract,
Specifications of work, Drawing and any other document forming part of this contract wherever the
context so requires.
1.1.2 Notwithstanding the sub divisions of the document into these separate sections and volumes, every part of
each shall be deemed to be supplementary to and complementary of every other part and shall be read
with and into the contract so far as it may be practicable to do so.
1.1.3 Where any portion of the Special Conditions of Contract is repugnant to or at variance with any
provisions of the General Conditions of contract then unless a different intention appears, the provision of
the Special Conditions of Contract shall be deemed to override the provisions of the General Conditions
of Contract only to the extent such repugnancies of variations in the Special Conditions of Contract as are
not possible of being reconciled with the provisions of General Conditions of Contract.
1.1.4 The materials designed and workmanship shall satisfy the applicable standard, specifications contained
herein and codes referred to where the technical specifications stipulate requirements in addition to those
contained in the standard codes and specifications those additional requirement shall be satisfied.
1.1.5 Wherever it is mentioned in the specifications that the Contractor shall perform certain work or provide
certain facilities, it is understood that the Contractor shall do so at his own cost and the Contract Price
shall be deemed to have included cost of such performances and provisions, so mentioned.
1.1.6 In case of any conflict in the relevant provision/clauses of the Contract, codes, construction specifications
drawings, and such other are found the decisions shall be taken as per following guidelines. As a general
rule first of all basic specifications/design criteria shall be referred in conjunction with relevant design
codes. In case of confusion still remaining Engineer-in-Charge's decision shall be binding on the
1.2.0 DISCREPA CIES BETWEE I STRUCTIO S
Should any discrepancy occur between the various instructions issued to CONTRACTOR, his agents or
staff or any doubt arise as to the meaning of any such instructions or should there be any
misunderstanding between the CONTRACTOR's staff and the ENGINEER-IN-CHARGE's staff,
CONTRACTOR shall refer the matter immediately in writing to the SUPTDG. ENGINEER whose
decision thereon shall be final and conclusive and no claim for losses alleged to have caused by such
discrepancies between instructions, doubts, or misunderstanding shall in any event be admissible.
1.3.0 RESPO SIBILITIES OF CO TRACTOR
1.3.1 It shall be the responsibility of the contractor to obtain the approval for any revision and/or modifications
decided by the contractor from the CORPORATION/Engineer-in-Charge before implementation. Also
such revisions and/or modifications if accepted/ approved by the CORPORATION/ Engineer-In-Charge
shall be carried out at no extra cost to the CORPORATION. Any changes required during and/or after
approval for detailed construction
drawing due to functional requirement or for efficient running of system keeping the basic parameters
unchanged and which has not been indicated by the CONTRACTOR in the data/ drawing furnished
alongwith the offer will be carried out by the CONTRACTOR at no extra cost to the owner.
1.3.2 All expenses towards mobilization at site and demobilization including bringing in equipment, work
force, materials, dismantling the equipment, clearing the site etc., shall be deemed to be included in the
prices quoted and no separate payments on account of such expenses shall be entertained.
1.3.3 It shall be entirely the CONTRACTOR's responsibility to provide, operate and maintain all necessary
construction equipments, scaffoldings and safety gadgets, lifting tackles, tools and appliances to perform
the work in a workman like and efficient manner complete all the jobs as per time schedules.
1.3.4 Preparing approaches to working area for the movement, leveling the areas for assembly and
erection shall also be the responsibility of the contractor. The Contractor may have to build temporary
access roads to aid his own work which shall also be taken care while quoting for the work.
1.3.5 The procurement and supply in sequence and at the appropriate time of all materials and consumable shall
be entirely the Contractor's responsibility and his rates for execution of work will be inclusive of supply
of all these items.
1.4.0 TIME OF COMPLETIO
1.4.1 Monthly/weekly construction programme will be drawn up by the contractor in consultation with
Engineer-in- charge based on availability of work fronts and the joint programmed of execution. The
time schedule of completion of the total scope of work is 90 (ninety ) days from the date of LOI/ Work
Order and date of start shall be reckoned as mentioned in the Work Order. The contractor shall scrupulously
adhere to the targets programs by deploying adequate personnel, construction equipment, Tools and
Tackles and also of supply as per contract. In all matters concerning to extent of targets set out in the
Monthly/Weekly program and the degree of Achievement, the decision of Engineer-in-Charge will be
final and binding on the contractor.
1.4.2 CORPORATION reserves the right to fix up priorities for fabrication and/or erecting of various works.
Such priorities will be indicated by the Engineer-in-Charge and the Contractor shall plan and execute the
work in accordance with the priorities.
1.4.3 CONTRACTOR shall give every week category wise labour and equipments report alongwith the
progress of work done on previous week.
1.5.0 CO STRUCTIO EQUIPME TS
1.5.1 It shall be entirely the CONTRACTOR’s responsibility to provide all types of construction equipment
tools and tackles necessary to perform in a workman like and efficient manner preparing approaches and
working area for movement and operation of the equipment leveling the areas for assembly and erection
shall be contractor's responsibility.
1.6.0 TEST & I SPECTIO
1.6.1 The contractor shall carryout the various tests as enumerated in the technical specification of this tender
document and the technical documents that will be furnished to him during the performance of the work.
1.6.2 All the tests either on the field or at outside laboratories concerning the execution of the work and supply
of materials by the Contractor shall be carried out by the Contractor at his own cost.
1.6.3 The work is subject to inspection at all times by the Engineer-In-Charge. The contractor shall carry out all
instructions given during inspection and shall ensure that the work is being carried out according to the
technical specifications of this tender document, the technical documents that will be furnished to him
during the performance of work and the relevant codes of practice.
1.6.4 The contractor shall provide for purposes of inspection access, ladders, lighting, equipment for testing,
necessary instruments etc., at his own cost.
1.6.5 Any work not conforming to the approved execution drawings, approved specifications or codes shall be
rejected forthwith and the contractor shall carry out the rectification at his own cost.
1.6.6 All results of inspection and test will be recorded in the inspection reports, proforma of which will be
approved by the Engineer-in-Charge. These reports shall form part of the completion documents.
1.6.7 Inspection and acceptance of the work by CORPORATION shall not relieve the CONTRACTOR from
any of his responsibilities under this contract.
1.7.0 FIELD MA AGEME T A D CO-ORDI ATIO OF WORK
1.7.1 The field management will be responsibility of the Engineer-in-Charge. The Engineer-in-Charge may also
authorise his representatives to perform his duties and functions. The Engineer-in-Charge shall co-
ordinate the works of various agencies engaged at SITE to ensure minimum disruption of works carried
out by different agencies. It shall be the responsibility of the CONTRACTOR to plan and execute the
WORK strictly in accordance with site instructions to avoid hindrance to the works being executed by
Agencies. No claim shall be entertained due to WORK being executed in the above circumstances.
1.8.0 ALTERATIO S I SPECIFICATIO S DESIG A D EXTRA WORKS
1.8.1 The WORK covered under this CONTRACT having to be executed by the CONTRACTOR as Scope of
work mentioned else where, the CORPORATION will not accept any proposals for changes in
CONTRACT PRICE or extension in time on account of any such changes which may arise to the
CONTRACTOR's scope of WORK as a result of detailed Engineering and thereafter during the execution
1.8.2 The only exception to this will be a case where the CORPORATION requests in writing to the
CONTRACTOR to upgrade the specifications or the size of any major pieces of equipments, plant or
machinery beyond what is normally required to meet the scope of WORK as defined in the CONTRACT
1.8.3 In such cases, a change order will be initiated by the CONTRACTOR at the appropriate time for the
CORPORATION's prior approval giving the full back-up data for their review and for final settlement of
any impact on price within 30 (Thirty) days thereafter.
1.9.0 MATERIAL TO BE SUPPLIED BY CO TRACTOR
1.9.1 The CONTRACTOR shall procure and provide within the CONTRACT PRICE, the whole of the
materials required for completion of the work in all respects except those material issued by ONGC free
1.9.2 The CONTRACT PRICE shall cover the cost of all equipments plants and materials etc. The
ENGINEER-IN-CHARGE will insist on the procurement of materials which bear I.S.I./ API / ASME
Stamp and/or which are supplied by reputed suppliers as approved by CORPOROTION.
1.10.0 ACTIO WHERE O SPECIFICATIO IS USED
In case of any class of work for which there is no SPECIFICATION supplied by the CORPORATION as
mentioned in the CONTRACT DOCUMENT, such WORK shall be carried out in accordance with Indian
Standard specifications and if the Indian Standard Specifications do not cover the same, the WORK
should be carried out as per standard Engineering practice subject to the approval of the ENGINEER-IN-
1.11.0 REPLACEME T OF DEFECTIVE PARTS A D MATERIALS
1.11.1 If during the progress of the WORK CORPORATION shall decide and inform in writing to the
CONTRACTOR, that the CONTRACTOR, has manufactured any plant or part of the plant unsound or
imperfect or has furnished plant inferior to the quality specified, the CONTRACTOR on receiving details
of such defects or deficiencies shall at his own expenses within 7 (seven) days of his receiving the
notice, or otherwise within such time as may be reasonably necessary for making it good, proceed to alter,
re-construct or remove such work and furnish fresh equipments up to the standards of the specifications.
In case the CONTRACTOR fails to do so, CORPORATION may on giving the CONTRACTOR 7
(Seven) days notice in writing of its intention to do so, proceed to remove the portion of the WORK so
complained of and at the cost of CONTRACTOR perform all such works or furnish all such equipments
provided that nothing in the clause shall be deemed to deprive the CORPORATION of or affect any
rights under the CONTRACT, the CORPORATION may otherwise have in respect of such defects and
1.11.2 The CONTRACTOR's full and extreme liability under this clause shall be satisfied by the payments to the
CORPORATION of the extra cost, of such replacements procured including erection/installation as
provided for in the CONTRACT; such extra cost being the ascertained difference between the price paid
by the CORPORATION for such replacements and the CONTRACT price portion for such defective
plants and repayments of any sum paid by the CORPORATION to the CONTRACTOR in respect of such
defective plant. Should the CORPORATION not so replace the defective shall be limited to the
repayment of all such sums paid by the CORPORATION under the CONTRACT for such defective
1.12.0 WORKI G HOURS / SHIFT WORK / SU DAYS & HOLIDAYS
1.12.1 The CONTRACTOR will follow Central enactments for working hours and will obtain due permissions
from Competent Authorities under such enactments wherever required. The CONTRACTOR will be
solely responsible for any infringement and consequential penalties or payments. The working in
operating area shall be allowed between sunrise to sunset hours. Hot work permits against specific safety
conditions, shall be required to be obtained by CONTRACTOR in advance.
1.12.2 For carrying out WORK beyond working hours and on Sundays and Holidays, the CONTRACTOR will
approach the ENGINEER-IN-CHARGE or his authorized representative and obtain his prior written
1.12.3 It shall be clearly understood that such over time working of CONTRACTOR's personnel and equipment
deployment therefore shall solely be to the cost and account of CONTRACTOR & CORPORATION
shall in no way be responsible to compensate him for the same. No extra claim will be entertained by
CORPORATION, on any account.
1.13.0 CO TRACTOR'S BARRICADES
i) CONTRACTOR shall erect and maintain barricades required in connection with his operation to guard
b) Hoisting Areas
c) Areas adjudged hazardous by CONTRACTOR's or CORPORATION's inspectors.
d) CORPORATION's existing property subject to damage by CONTRACTOR's Operations.
e) Rail / Road unloading spots.
ii) CONTRACTOR's employees and those of his SUB-CONTRACTOR's shall become acquainted with
CORPORATION's barricading practice and shall respect the provisions thereof.
iii) Barricades and hazardous areas adjacent to, but not located in normal routes of travel shall be marked
by red flasher lanterns at nights.
1.14.0 SCAFFOLDI G
1.14.1 Suitable scaffolding should be provided for work man for all works that cannot safely be done from the
ground or from solid construction except such short period work as can be done safely from ladders.
When a ladder is used an extra Mazdoor shall be engaged for holding the ladder and if the ladder is used
for carrying for material as well suitable foothold and hand holes shall be provided on the ladder and the
ladder shall be given an inclination not steeper than 1 in 4 (one horizontal and four vertical).
1.15.0 BORROW AREAS
1.15.1 All borrow areas for procuring earth, aggregates, sand should be arranged by the CONTRACTOR, at his
own source and no payment towards royalties, right of way etc. shall be payable by CORPORATION.
The rate quoted for all relevant items should include such cost.
1.16.0 PUTTI G UP OF BUILDI G AT PROJECT SITE
1.16.1 No un-authorised building, constructions or structures should be put up by the contractor any where on
the project site.
1.17.0 MOBILIZATIO OF EQUIPME T / MACHI ERIES
1.17.1 The tenderer shall indicate in the offer the details and quantum of Equipments/ Machineries proposed to
be deployed for the work. If necessary the Contractor shall augment the above with additional number of
equipment/ machinery so as to ensure timely completion of work as per time schedule stipulated in the
contract document and as directed by the Engineer-in-Charge without any extra cost to the
1.18.0 SITE CLEA I G
1.18.1 The Contractor shall take care of cleaning the working site from time to time of easy access to job site and
also from safety point of view.
1.18.2 Working site should be always kept cleaned to the entire satisfaction of the Engineer-in-Charge. Before
handing over of any job to CORPORATION, the Contractor in addition to other formalities to be
observed as detailed in the preceding chapters of this document shall comply with this also.
1.19.0 WORK I MO SOO RAI A D DE-WATERI G
1.19.1 The execution of work may involve working in the rainy monsoon season also. The contractor should
maintain a minimum labour force as may be required for the job and plan the construction and erection
according to the prescribed schedule. No extra rate will be considered for such work in monsoon or rains.
1.19.2 During monsoon rains and other period, it shall be the responsibility of the contractor to keep the work
site free from water at his own cost.
1.20.0 DEPLOYME T OF ADDITIO AL CO TRACTOR AT SITE
1.20.1 CORPORATION may at its discretion, and as and when required, appoint other contractors personnel to
work in the same site as the contractor under this contract. The contractor shall not claim extensions, or
compensation for this reason. To the extent possible, the Engineer-in-Charge will arrange for the work
schedules and deployment of such other personnel in such a manner as to minimise or avoid interference
with the working of the Contractor under this contract.
1.21.0 FIRE & OTHER I SURA CES
1.21.1 The Contractor shall at the time of signing the Contract insure the works and keep them insured at his cost
until the virtual completion of the contract against loss or damage by fire, riots and civil commotion with
an Insurer to be approved by the CORPORATION in joint names of the CORPORATION and Contractor
(the name of the formal being placed first in the policy) for the full amount of the contract and for any
further sum if called upon to do so by the CORPORATION. Such policy shall cover the property of the
CORPORATION only, and the Architect Engineer and Surveyor's fees for assessing and adjusting the
claim and in connection with his services generally in the reinstatement, and shall not cover any property
of the Contractor or of any sub Contractor or employees. The Contractor shall deposit the policy and
receipts for the premium with the CORPORATION within twenty one days from the date of signing the
Contract unless otherwise instructed by the CORPORATION. In default of the contractor insuring as
provided above, the CORPORATION may in its discretion so insure and may deduct the premiums paid
from any money due or which may become due to the CONTRACTOR. The CONTRACTOR shall as
soon as the claim under the policy is settled, or the work reinstated by the Insurance office, should they
elect to do so, proceed with all due diligence with the completion of the works in the same manner as
though the fire, riot or civil commotion had not occurred and in all respects under the same conditions of
the Contract. The Contractor, in case of rebuilding, or reinstatement by him shall not be entitled to any
payment in respect of the repairs or restoration of the works damaged, the replacement or repair of any
unfixed material or goods any the removal and disposal of debris, other than the money received under
the insurance under this clause.
1.21.2 The amount so due as aforesaid shall be trial value of the works duly executed and of the contract
materials and goods delivered upon the site for use in the works upto and including a date not more than
seven days prior to the date of the said certificate less the amount to be retained by the CORPORATION
(as hereinafter provided) and less any installments previously paid under this clause. Provided that such
certificates shall only include the value of the said materials and goods as and from the time area
reasonably, properly and not prematurely brought upon the site and then only if properly stored and/or
protected against weather.
1.22.0 SAFETY REGULATIO S
1.22.1 In respect of all Labour directly or indirectly employed in the works for the performance of the
contractor's part of this agreement, the contractor shall at his own expenses arrange for all the safety
provisions as per the safety codes of CPWD, Indian Standard Institution, the Electricity Act,
regulations/Mines Act rules and orders made there under and such other act as applicable.
1.22.2 The Contractor shall abide by all fire and safety regulations of the Corporation. Before starting
construction work, contractor shall consult safety engineer of the Corporation and E.I.C. and must make
good to the satisfaction of the Engineer-in-Charge, any loss or damage due to fire to any portion of the
work done or to any of the existing property. In the event of any of the labour or other personnel directly
or indirectly employed in the works for the performance of the contractor's part of this agreement, not
abiding by any of the relevant safety provisions, or violating any of the safety rules and regulations of the
Corporation as are applicable, Corporation may debar such personnel from entering or being present at
the site of construction. Corporation may also request in writing that such persons be withdrawn, and it is
contractor's responsibility to withdraw them from the site/works with in 24 hours of receipt of request.
This discretion of the Safety Engineer or the Engineer-in-Charge is final.
1.23.0 EMPLOYEES OF CORPORATIO OT I DIVIDUALLY LIABLE
No Director, or Official or employee of CORPORATION/CONSULTANT shall in any way be personally
bound or liable for the acts or obligations of the CORPORATION under the CONTRACT or answerable
for any default or omission in the observance or performance of any of the acts, matters or things which
are herein contained.
1.24.0 CORPORATIO OT BOU D BY PERSO AL REPRESE TATIO S
The CONTRACTOR shall not be entitled to any increase in CONTRACT PRICE or any other right or
claim what-so-ever by reason of any representation, explanation or statement of alleged representation,
promise or guarantees given or alleged to have been given to him by any person.
1.25.0 TRA SFER OF TITLE
1.25.1 The title of ownership of supplies furnished by the CONTRACTOR shall not pass on to the
CORPORATION for all supplies till the same are finally accepted by the CORPORATION after the
successful completion of PERFORMANCE TEST and GUARANTEE TEST and issue of FINAL
1.25.2 However, the CORPORATION shall have the lien on all such works, performed as soon as any advance
or progressive payment is made by the CORPORATION to the CONTRACTOR and the CONTRACTOR
shall not subject these works for use other than those intended under this CONTRACT.
1.26.0 WORK I A RU I G I STALLATIO
1.26.1 The work site if within Oil/Gas installation, contractor will have to observe all fire and safety norms as
per mines and explosive act.
1.27.0 I SPECTIO / SUPERVISIO OF WORK:-
The inspection / supervision of shall be carried out by ONGC representative.
1.27.1 The contractor shall indemnify the Corporation or its employee against any claim/damage arising due to
any failure / accident to any person/ property of the Corporation or third party.
1.27.2 Any repair, maintenance & POL cost etc. shall be borne by the contractor.
U DERTAKI G
The In-charge (C&M)
C&M Division, Engg. Services
ONGC, Avanibhavan, Chandkheda
Sl Declaration / Declaration / Undertaking
1 Appraisal / understanding of I / We have appraised myself / ourselves with the nature of oil-
oil-field working conditions field operations, actual nature of job, working and other prevalent
conditions relating to work under the tender.
2 Acceptance of Scope of work I / We hereby undertake to accept the Scope of Work mentioned at
NIT & Schedule(s) of the tender documents.
3 Acceptance of all tender I / We have thoroughly read and understand the terms and
terms and conditions conditions as mentioned in this tender documents and accept the
same, without any exception / deviation.
I / We further solemnly confirm compliance of all the
requirements / conditions of Tender Document.
4 Submission of Labour I / We hereby undertake to furnish / produce copy of Labour
License License from Asst. Labour Commissioner (C), Ahmedabad within
30 days from the date of issue of NOA / Letter of Intent / Work
Order from ONGC.
5 Submission of EPF Code I / We hereby undertake to furnish / produce notary attested copy
registration certificate of EPF code certificate registration with Regional Provident Fund
Commissioner, Ahmedabad within 30 days from the date of issue
of NOA / Letter of Intent / Work Order from ONGC.
6 Submission of Original I / We hereby undertake to furnish / produce all the documents in
documents, if required by original, if asked by ONGC, within their specified time limit, prior
ONGC to issue of NOA / Letter of Intent / Work Order from ONGC. Any
failure and / or delay to produce the original documents as asked
by ONGC in time will make the bid liable for rejection with
forfeiture of EMD.
7 As per requirement of Section I / We certify (for the purpose of Section 297/299 of Companies
297 of Companies Act, 1956 Act, 1956) that to the best of my / our knowledge ;
I am not a relative of any Director of ONGC ;
We are not a firm in which a Director of ONGC or his relative is
a partner ;
I am not a partner in a firm in which a Director of ONGC or his
relative is a partner;
We are not a private company in which a Director of ONGC is a
Member or Director;
We are not a company in which Directors of ONGC hold more
than 2% of the paid-up share capital of our company or vice-versa.
8 Authenticity of bid I / We hereby declare that information furnished in the tender are
information correct and true to the best of my knowledge and belief.
I / We certify that the copies of various documents submitted
along with the bid have been photocopied in my / our presence
and supervision and are copies of the true original documents.
I / We certify that all the documents / information furnished
against this tender are true and nothing has been concealed.
I / We undertake that in case any of the information is found
false, or incorrect, I / we shall be liable for legal consequence
besides forfeiture of EMD / SD. This right of ONGC for criminal
/ civil, against me / us is independent of any other recourse of
remedy or action available to ONGC under the tender / Contract.
9 Constitution of binding I / We agree that that the acceptance of this tender by ONGC shall
contract, upon tender constitute a binding contract between me / us and ONGC.
Acceptance of time
schedule of completion / I hereby undertake to complete total scope of work within
10 contractual completion 90(ninety ) days from the date of LOI/ Work Order.
(Signature of bidder)
The In-charge (C&M)
C&M Division, Engg. Services
ONGC, Avanibhavan, Chandkheda
Sub. : U DERTAKI G
I / We, M/s , hereby solemnly
declare and certify that we have never been blacklisted and / or banned for business dealings by any of the Central
Govt. / State Govt. / Public Sector undertaking.
Date : Name, Signature and seal of the bidder
2. ADDITIO AL SPECIAL CO DITIO S OF CO TRACT
ASCC 1.0 COMME CEME T - COMPLETIO A D DELAY:
ASCC 1.1 DATE OF COMME CEME T:
The effective date of this Contract coming into force and the commencement of work shall be the
date on which ONGC issues letter of Intent (LOI)/Notification of Acceptance (NOA)/ Work Order
for the work under the tender has been issued.
ASCC 1.2 DELAY I CO STRUCTIO (O GC'S DEFAULT):
ONGC will make every reasonable effort to furnish the materials required to be provided by ONGC
as per the terms of the Contract and the right of user including the permits required to be furnished
by ONGC under the Contract in due time so as not to delay the execution of the work. In case of
any held up of the work of the Contractor on account of non-availability of any of these items, no
monetary compensation by way of claims is admissible but only corresponding extension of time
limit would be granted to the Contractor.
ASCC 1.2 DELAY I CO STRUCTIO (CO TRACTOR'S DEFAULT)
The Scheduled completion date for the works, covered by this Contract shall be mentioned in work
order. The Contractor agrees that time shall be the essence of the Contract. The whole work shall
have to be completed within the scheduled time limit given in the work order.
Notwithstanding the above provisions, ONGC reserves in itself the right, if the exigencies of the
project under consideration so require, to phase out the completion of any part of the works by
mutual agreement. The L.D. clause no. ASCC 1.3 shall be applicable for delay in completion of
individual work order.
ASCC 1.3 LIQUIDATED DAMAGES/RISK & COST/TERMI ATIO :
If the Contractor fails to complete the entire works or any part thereof comprising the total project
before the respective scheduled completion date(s) fixed for the entire works or part thereof or at
any time repudiates the Contract before completion of the works, ONGC may without prejudice to
any other right or remedy available to ONGC under the Contract:
ASCC 1.3.1 Recover from the Contractor as ascertained/agreed genuine pre-estimated "LIQUIDATED
DAMAGES" and not by way of penalty, a sum equivalent to 1/2% (half percent) of the work order
value for each week's delay or part thereof beyond the scheduled completion date subject to a
maximum of 10% (ten percent) of the total contract price even though ONGC may accept delay in
completion after the expiry of the Scheduled completion date.
ASCC 1.3.2 Arrange for the work or part of the work, in default by the Contractor to be carried out by other
agency(ies) on account and at the risk and cost of the Contractor and such a decision of ONGC
would be final and binding on the Contractor. ONGC, in such event may not terminate the Contract.
ASCC 1.3.3 Terminate the Contract or a portion or part of the work thereof and if so desired, arrange for the
work in default by the Contractor, to be carried out by other agency (ies) at the risk and cost of the
Where action is taken under sub-clause ASCC 1.3.2 and/or ASCC 1.3.3 the Contractor shall be
liable to pay extra cost to ONGC, subject to maximum of 20% (twenty percent) of the total
Contract Price which ONGC may sustain on this account, provided the arrangement for the works
or part of the work in default by the Contractor and to be carried out elsewhere is finalized by
ONGC at any time within six months from the date of repudiation of the Contract.
The Contractor shall not be entitled to any gain on such alternative arrangement and the manner and
method of making such alternative arrangements shall be at the discretion of ONGC. It shall not be
necessary for ONGC to serve a notice of such action to the Contractor. ONGC may without
prejudice to its right to effect recovery by any other method, deduct the amount of liquidated
damages from any money belonging to the Contractor in its hands (which includes ONGC's right to
claim such amount against the Contractor's Bank Guarantee) or which may become due to the
Contractor. Any such recovery of the liquidated damages shall not in any way relieve the
Contractor from any of his other obligations to complete the works or from any other obligations
and liabilities under the Contract. The decision of ONGC in the matters mentioned in clause ASCC
1.3.1, 1.3.2 & 1.3.3 above shall be final & binding.
ASCC 2.0 EXTE SIO OF TIME LIMIT:
In the event of extension of time limit becomes operative under the provisions of the Contract
Clause No. ASCC 1.2, these periods shall be accounted in the total period of completion and
completion date shall be extended accordingly.
ASCC 3.0 CERTIFICATE OF COMPLETIO A D ACCEPTA CE OF THE WORK:
Certificate of Completion and acceptance of the works or part of the works shall be issued by
ONGC subject to the provisions of the following clauses ASCC 3.1 through ASCC 3.6.
ASCC 3.1 When the whole of the works have been substantially completed and satisfactorily passed all final
tests prescribed in the Contract and are ready for final inspection, the Contractor shall notify ONGC
in writing enclosing all the required documents and reports for review and acceptance by ONGC.
The Contractor will also notify ONGC in writing seven days in advance regarding the likely
completion date of the works. As the work progresses, the Contractor shall continue to provide the
required details and date for review by ONGC to assist in the expeditious inspection of the works
when completed. ONGC shall make its review promptly and revert within 14 days after receipt of
such notice. If the works are found to be complete in all respect and carried out in accordance with
the Contract then ONGC shall issue a Certificate of Completion and Acceptance as provided for in
clause ASCC 3.2. If some defects and/or deficiencies are noticed in the works, the same shall be
notified to the Contractor in writing within 14 days after noticing such defects and/or deficiencies
attributable to the Contractor's work and workmanship which shall be rectified promptly by the
Contractor at his own expenses for which no extension shall be granted. The Contractor shall
thereafter repeat the procedure for giving notice as stated above.
ASCC 3.2 If ONGC is satisfied that the entire works have been completed as specified in the Contract and
have successfully passed all tests provided in the Contract, ONGC shall issue a certificate of
completion and acceptance which certificate shall be effective from the date on which the
Contractor made an application to ONGC for issue of the Certificate of Completion and
Acceptance, subject to ONGC's representative certifying that the entire works were completed by
the Contractor without any defect.
ASCC 3.3 ONGC may accept at its discretion either for flowing oil/gas or for any other use any work which has
been substantially completed to the satisfaction of ONGC's representative at site and shall issue a
part certificate of completion and acceptance before issuing a final certificate of completion and
acceptance referred to in clause ASCC 3.2 above.
Such part of the works shall then be considered as completed by the Contractor except for any
outstanding item for that part of the work which the Contractor shall agree to complete before
ONGC's issuing the final certificate of completion and acceptance of the entire work. No extension
of time or increase in cost will be acceptable to ONGC on this ground. To the Extent that ONGC
may accept a part of the work as completed by issuance of a part certificate of completion and
acceptance, the guarantee period provided in clause ASCC 8.0 hereof for such part of the works
accepted and taken over by ONGC shall commence at the time of issuance of the part certificate of
completion and acceptance.
ASCC 3.4 The Contractor shall not use or occupy any part of the works unless its use or occupation has been
agreed to by ONGC in writing.
ASCC 3.5 ONGC's acceptance of the works shall not operate as a waiver of ONGC's rights under guarantees
in the Contract herein contained as to any short supply/defects in material or workmanship.
ASCC 3.6 A certificate of completion and acceptance given in accordance with the provisions of above clause
for any part of the works shall not be deemed to certify completion on any ground or surface
requiring reinstatement unless the certificates so expressly state.
ASCC 4.0 CO DITIO OF SUB-CO TRACTI G:
The following conditions shall apply as regards sub- contracting of any portion of the work
pertaining to design, engineering, procurement, fabrication, transportation, installation, erection,
inspection, hook-up, testing and pre-commissioning and commissioning of works entrusted to the
ASCC 4.1 100% back to back sub contracting of work is prohibited. The Contractor may sub-contract only
portion of the work entrusted to him only with the prior written consent of ONGC. The extent to
which the Contractor may sub-contract part of the works shall be as stated in his tender and as
accepted/ approved by ONGC. All sub-contracting arrangements shall be finalized and sub-
contractors to be deployed shall be firmed up by the Contractor within two weeks from the date of
placement of Letter of Intent by ONGC or prior to the date fixed by ONGC for Kick-Off Meeting,
whichever is earlier. A signed copy of the Agreement/Memorandum of Understanding or some
similar documents indicating the undertaking from the sub-contractor to perform the work for the
Contractor shall be furnished by the Contractor to ONGC prior to kick-off meeting. The Contractor
shall subsequently submit a copy of his detailed agreement with the sub-contractor indicating the
scope of work of the sub-contractor.
ASCC 4.2 Any change in the sub-contractor(s) after the arrangement is firmed up as mentioned in ASCC 4.1
above, will be made by the Contractor only with the prior written approval of ONGC and only from
amongst those sub-contractor(s) as proposed by the Contractor in his tender and as are found
ASCC 4.3 Sub-Contracting as mentioned herein shall not relieve the Contractor of his obligations and
responsibilities under this contract.
ASCC 4.4 The approval for finalizing sub-contracting arrangement and procurement of
plants/equipments/materials shall be given by ONGC only if the Contractor ensures the following:
i) The proposed sub-contractor(s) possess adequate experience and capabilities to execute the work,
other facilities proposed to be deployed are adequate and are of equivalent or higher capacity than
those proposed in the Contractor's tender and acceptable to ONGC
ii) The make(s) and type(s) of the plants/equipments/ materials being offered by the vendor(s) are
equivalent or superior to those specified in the Contract and the vendor(s) possess the requisite
experience and capabilities to execute the order and their product has a proven track record of
meeting the requirements/specifications similar to or stringent than those given in the Contract
iii) The Contract Price as contained in the Contract shall remain firm and unchanged.
iv) The Contractor shall not be entitled for any time and cost compensation on account of the
approvals by ONGC.
ASCC 5.0 CO DITIO S FOR PROCUREME T / SELECTIO OF MAKES A D VE DOR:
ASCC 5.1 In case of plants/equipments/materials and other allied equipments to be procured for the works
covered under the Contract, the Contractor shall, subject to the limitation with regard to selection of
vendor(s), make(s) of plant/equipment/material as contained in Contract, procure the required
plant/equipment/material from amongst the make(s) and vendor/material which have been found to
be acceptable and approved by ONGC under the vendor list. The Contractor shall not procure
plant/equipment/ material of make(s) and from vendor(s) other than those agreed and approved by
ONGC, without prior written approval of ONGC.
ASCC 5.2 For all plants/equipment/materials, for purpose of selection of the make(s) and vendor(s), the
Contractor shall notify the intended make(s) and vendor(s) and furnish to ONGC one copy of the
complete technical bid and all technical correspondence and clarifications received from vendor
and also furnish their past experience and performance track record for the purpose of providing to
the satisfaction of ONGC that they have met the specifications/requirements similar to or stringent
than those given in the Contract Specifications. ONGC shall have right to hold detailed technical
discussion with the vendor(s) and visit vendor's works. ONGC shall examine the details submitted
by the Contractor and ascertain the suitability of the proposed make(s) and vendor(s) capabilities to
execute the work. ONGC shall have authority to dis-approve or reject the proposed make(s) and
vendor(s) which do not meet the requirement of the Contract. The decision of ONGC in this regard
shall be final and binding on the Contractor. The purchase order will be issued by the Contractor
only after written approval of ONGC from amongst make(s) and vendor(s) which have been
approved by ONGC.
ASCC 5.3 Procurement of plants/equipments/materials from vendor(s) as approved by ONGC shall not relieve
the Contractor of his obligations and responsibilities under this Contract.
ASCC 6.0 LAWS / REGULATIO S:
ASCC 6.1 The Contractor shall give all notices and pay all duties, taxes, charges and fees except where
otherwise expressly provided in the Contract required to be given or paid by any Central or State,
statutory, ordinance or other law or any regulation or by law of any international, local or other
duly constituted authority in relation to the performance of the works or of any temporary works
and by the rules and regulations of all public bodies and Companies whose property or rights are
affected or may be affected in any way by the Works or any Temporary work(s), the Contractor
shall acquire all permits, approvals and/or licenses from all local, state or central government
authorities or Public Sector undertakings in the country where the site is located, which such
authorities required the Contractor to obtain in its name and which are necessary for the
performance of the Contract including interest limitations, import licenses for materials and visas
for the Contractor's and sub-contractors personnel and entry permits for all imported construction
equipments and shall acquire all other permits, approvals and/or licenses which are not the
responsibility of ONGC and which are necessary for the performance of the Contract, at his cost
(i.e. Contractor's cost).
ASCC 6.2 The Contractor shall comply with and conform in all respects and shall ensure that all his sub-
contractors also comply with and confirm in all respects with the provisions of any statute,
ordinance or law as aforesaid including but not limited to all applicable labour laws such as
Contract Labour (R&A) Act, Minimum Wages Act, Workmen’s Compensation Act, Payment of
Wages Act, etc. and the regulations or by laws of any international, local or other duly constituted
authority which may be applicable to the works or to any Temporary Works and with such rule
and regulations of public bodies and companies as aforesaid and shall be responsible for all costs
arising from compliance and/or violation of the same and shall keep ONGC indemnified against
all penalties and liabilities of every kind for breach of any statute, ordinance or law, regulations or
bye- law. The Contractor shall obtain a license under the Contract Labour (R&A) Act, before
starting the works under the Contract.
ASCC 6.3 All fossils, coins, articles of value or antiquity and structure and other remains or things of
geological or archeological interest discovered at the site or during the works shall be absolute
property of ONGC. The Contractor shall take reasonable precautions to prevent its workmen or
any other persons from removing or damaging any said article or thing and shall immediately on
discovery thereof and before removal acquaint ONGC's Representative of the discovery and carry
out at ONGC's cost the disposal of it at ONGC's Representatives orders at rate to be mutually
agreed where such rates are not available in the Contract.
ASCC 6.7 MISCELLA EOUS RESPO SIBILITIES:
ASCC 6.7.1 Unless otherwise specified, the Contractor shall pay all tonnage and other royalties, rent and other
payments or compensation (if any) for getting stone, sand gravel, clay or other materials required
for the works or Temporary works.
ASCC 6.7.2 All operations necessary for the execution of the works and for the construction of any
Temporary works shall, so far as compliance with the requirements of the Contract permits, be
carried out so as not to interfere unnecessarily or improperly with public convenience or the
access to, use and occupation of navigable and other water, waterways, channels, road streets,
harbors of harbor works, fisheries, natural harbors and anchorages and other places or shelter by
sea or lands, public or private roads and footpaths or properties, whether in the possession of
ONGC or of any other person and the Contractor shall indemnify ONGC against all claims,
demands, proceedings, damages, costs, charges and expenses whatever arising in relation to any
said matters in so far as the Contractor is responsible there of.
ASCC 6.7.3 The Contractor shall use every reasonable means to prevent any of the highways, waterways,
bridges, locks, docks, sea walls, harbor works or navigation marks, communicating with or on the
routes to the site from being damaged or obstructed by any traffic of the Contractor or any of its
sub-contractors. The Contractor shall select routes, choose and use vehicles and vessels and
restrict and distribute loads and cargo such that any extra-ordinary traffic and material from and
to the site will be limited as much as is reasonably possible and so that unnecessary damage or
injury may be occasioned to highways and other works aforesaid.
ASCC 6.7.4 The Contractor shall in accordance with the requirements of ONGC's representative, afford all
reasonable opportunities for carrying out their work to any other contractors employed by ONGC
and their workmen and to the workmen of ONGC and of any other duly constituted authorities
who may be employed in the execution on or near the site of any work not included in the
Contract or of any contract which ONGC may enter into in connection with or ancillary to the
works. When instructed by ONGC or its representative, the Contractor shall also liaise and co-
ordinate with ONGC's other contractors for proper execution of the works.
In complying with the requirements of this clause at the instance of ONGC/ONGC's
Representative, should the Contractor be delayed in the construction schedule, or should the
Contractor incur additional costs, ONGC will not compensate the Contractor. However, the
Contractor will receive an appropriate extension of time if it affects critical path of the
construction schedule and provided the Contractor had notified immediately to ONGC about
occurrence of such hindrance to their works provided further the delay or any part of it is
attributable to ONGC.
ASCC 6.7.5 Unless otherwise specified, the Contractor shall at his own expense supply and provide all the
Constructional Plant and equipment, Temporary works, materials, both for temporary and for
permanent works, labour (including the supervision of it), transport to and from the site and in
and about the works, and other things of every kind required for design and engineering,
procurement, fabrication construction, tie-in, transportation, installation, hook-up, testing, pre-
commissioning, start-up, commissioning and making good of the works, including during the
period of Guarantee for the works required to be performed by the Contractor at his own cost in
accordance with the provisions of the Contract.
ASCC 6.7.6 On the completion of the works, the Contractor shall clear away and remove from the site all
Temporary works, Construction Plant and Equipment, surplus materials which he had provided,
including any wreckage, debris and rubbish of every kind caused by the Contractor or his sub-
contractor at his own cost and leave the whole of the site and works clean and in a workman like
and safe condition. If the Contractor fails to remove all such materials, debris and rubbish, ONGC
shall have the right to get them removed and any cost incurred by ONGC in doing so shall be
recovered from the Contractor.
ASCC 6.7.7 It shall be the responsibility of the Contractor to ensure full compliance of the following security
- To obtain duty passes for all the personnel well in advance from the Security Section of ONGC
after providing the prescribed Declaration Forms in respect of each person.
- To ensure that none of the personnel carry any match box, lighter, cameras nor do any
photography in / around any of ONGC's installations/facilities projects. Photography on or
around work locations is completely prohibited.
- To ensure that all personnel display the Non- employee duty passes issued by the Security
Section of ONGC on work.
- To ensure that all the personnel engaged by them abide by the security and discipline Rules
prescribed from time to time by the Security Section of ONGC.
- To comply with any directive as may be prescribed/ given by ONGC from time to time in
respect of security matters.
ASCC 7.0 LABOUR LAWS:
ASCC 7.1 The contractor shall make the payment of wages to every worker directly or through other person
duly authorized by him in this behalf in the presence of the authorized representative of the
Principal Employer on a working day within the work premises and during the working time and
on a date notified in advance, without any deduction of any kind except those specified by the
Central Government, by general or special order in this behalf or permissible under the payment
of Wages Act, 1936. All wages shall be paid in current coin or in currency or in both. Wages of
every person employed as contract labour by the contractor shall be paid before the expiry of the
seventh day of the last day of the wages period in respect of which the wages is payable.
ASCC 7.2 The contractor agrees, at its own cost, to comply with the provisions of all laws including all
labour laws, rules, regulations and notifications issued there under, whether Central or State or
local, if applicable to him and to the contract labourers employed by him or to this CONTRACT,
from time to time and shall submit documentary evidence in this regard to the entire satisfaction
of ONGC. Payment will be released every month only after contractor submits necessary
documentary evidence of having discharged all statutory obligations pertaining to the contract.
ASCC 7.3 Any statutory or otherwise increase in the minimum wages and resultant increase in the payment
of Provident Fund, ESI, Bonus, Leave with Wages etc. if applicable to the establishment of the
contractor and to labourers engaged by him as well as to this contract from time to time, shall be
paid by the contractor. The ONGC shall not be liable to pay increase in the payment of wages and
resultant increase in the payment of Provident Fund, ESI, Bonus, Leave with Wages, etc. to the
contractor and his labourers on any grounds whatsoever.
ASCC 7.4 The contractor shall obtain license in the prescribed format under the Contract Labour
(Regulation & Abolition) Act 1970 read with Rules framed there under and furnish the same to
ONGC within fifteen days of receipt of letter of intent but before the signing of formal
agreement, failing which the letter of intent / CONTRACT shall be cancelled / terminated without
any further notice in this regard and his bid bond and / or performance guarantee shall be
forfeited without prejudice to any other right and remedies available to ONGC under the
CONTRACT. The contractor shall ensure that the license remains valid for the entire period of
the CONTRACT and its extension thereof.
ASCC 7.5 HEALTH A D SA ITARY ARRA GEME TS FOR WORKERS:
In respect of all labour directly or indirectly employed in work for the performance of the
Contractor shall comply with or caused to be complied with all the rules and regulations of the
Local Sanitary and other Authorities or as framed by ONGC from time to time for the protection
of health and sanitary arrangements for all workers.
ASCC 8.0 GUARA TEES / WARRA TIES:
ASCC 8.1 GUARA TEE CO DITIO S:
The Contractor agrees to ensure that all the materials, equipment and components used in
execution of the works under this contract, shall be new and unused (not reconditioned) and of
recent manufacturer which shall in no case be of a date of manufacture older than one year from
the date of delivery at the yard/site as the case may be. The Contractor shall warrant that every
work executed under this contract shall be free from all defects and faults in materials,
workmanship and handling etc., and shall be of the highest grade and consistent with established
and accepted standards for materials and workmanship of the type ordered and in full conformity
with the drawings specification, or sample, and shall if operable, operate as per drawings,
specifications and samples and any other stipulated conditions in accordance with the Contract.
This warranty shall survive inspection for the payment for the works and acceptance of the plant,
machinery and equipment and shall be valid for a period of 12 months from the date of
completion and acceptance. The 12 months for the punch list items will start from the date of
Completion of punch list.
ASCC 8.2 If during the aforesaid period, the said plant, machinery and equipment be discovered not to
conform to the description and quality aforesaid or have deteriorated otherwise than by fair wear
and tear, the decision of ONGC in that behalf being final and binding upon the Contractor. The
Contractor shall promptly and at his own cost repair replace or otherwise make good such defects
as well as any damage to the work/installation caused by such defect. If the Contractor fails to
replace/repair such defective plants, machinery, equipment within a reasonable time depending
upon exigency of the situation, then ONGC will be entitled to employ and pay other agencies to
carry out the same and if such work is a work which in the opinion of ONGC was the liability of
the Contractor to do at his own expense under the contract, then all expenses consequent thereon
or incidental thereto shall be recoverable from the Contractor.
Also cost of damage sustained on account of such defective material by any other associated or
allied plant, equipment and structures and other facilities forming part of the works, the
Contractor agrees to make payment against such claim within 30 days of receipt thereof. If the
Contractor fails to pay the amount to ONGC within 30 days from the receipt of the Invoice, the
amount may be deducted by ONGC from any money which is due to or may become due to the
Contractor including ONGC's right to encash the Performance Guarantee furnished by the
Contractor in accordance with provisions of clause ASCC 1.0 of the Contract. Should any claims
be preferred by ONGC against the Performance Guarantee, then the Contractor shall restore the
said guarantee to its full value.
ASCC 8.3 The period of guarantee for any part of the works shall be twelve (12) months from the date of
issuance of the Certificate of Completion and Acceptance. If the works or any part thereof can not
be used by reason of any defect or such damage and/or making good of such defect and/or
damage the warranty period of the works or such part thereof as the case may be shall be
extended by a period equal to the period during which the works or such part thereof cannot be
used by ONGC due to any of the aforesaid reasons. The Contractor shall arrange for the
performance guarantee to remain valid until the expiration of the extended warranty period with
respect to such parts.
ASCC 8.4 To the intent that during the period of Guarantee the works shall remain in as good and perfect a
condition (fair wear and tear excepted) as they were at the beginning of the period of Guarantee
and that all plant, machinery, equipment, thing or process shall continue to perform or operate
(fair wear and tear excepted) during the period of Guarantee in accordance with all relevant
contract specifications or conditions to the satisfaction of ONGC. The Contractor shall do all
repair, amendment, reconstruction, rectification and making good of defects, imperfections,
shrinkages and settlements, including where necessary the repair or, if repair proves impossible,
the replacement of any plant, machinery, equipment, thing or process, which ONGC requires of
the Contractor in writing during or within fourteen days after the expiration of the period of
Guarantee as a result of any inspection made during the period of the Guarantee.
ASCC 8.5 The Contractor shall ensure that all guarantees or warranties issued by the manufacturers of plant,
machinery, equipment supplied by the Contractor or by the Contractor's sub-contractors and
covering the performance of the said material and equipment supplied by them be issued in the
joint name of the Contractor and ONGC such that ONGC enjoys the same benefits and protection
provided by any such guarantee or warranties as does the Contractor. The issuance or existence of
any such guarantees or warranties shall however in no way relieve the Contractor of his
obligations under the Contract, in particular with reference to the provisions of this clause.
ASCC 8.6 The Contractor shall do all the work and supply and install all replacement materials and
equipment pursuant to this clause at no additional cost to ONGC including the cost of timely
transport of the materials and equipments to the site if the need for the work is due to poor
workmanship or faulty materials, plant equipment or process supplied by the Contractor or due to
the use of materials or equipments not in accordance with the Contract or specifications or due to
neglect or failure of the Contractor to comply with any obligation.
ASCC 8.7 The above warranty conditions shall not apply for the part of the works for which the Contractor
proves to the satisfaction of ONGC that the structures/ facilities have been modified without
consent of the Contractor and equipment have been used/operated by ONGC disregarding
operating instructions provided by the Contractor or equipment manufacturer provided however
that the decision of ONGC in this regard shall be final and binding on the Contractor.
ASCC 9.0 PAYME T TERMS:
ASCC 9.1 The Contractor shall submit progressive running bills for the work executed duly verified by
ONGC's representative(s) and supported by joint measurement sheets and material account. The
payment against clear (undisputed) bill / invoices submitted by the contractor will be made by
ONGC within 15 (Fifteen) working days from the date of submission of bills / invoices complete
in all respect, duly verified subject to the deduction and retention of Security Deposit and other
recoveries as stipulated under the Contract.
ASCC 9.2 The ultimate payment based on final measurements in the final bill would be as per the unit rate
quoted for each item of work and is subject to completion of works as embraced in the various
paragraphs of the conditions of the Contract, specifications and drawings.
ASCC 9.3 Progressive payments shall be made on the quantity of work completed as per measurements of
each item of work actually done.
ASCC 9.4 ONGC will deduct income tax and works contract tax at the rate as applicable from time to time
at source and/or any other levy imposed by the Central/State Government from time to time from
every progressive bill.
ASCC 9.5 ONGC will deduct the rental for the machinery, equipment, loaned to the Contractor from any
ASCC 9.6 Any sum or money (including the Security Deposit) due and payable to the Contractor under this
Contract and any other Contract to be entered hereinafter between the Contractor and ONGC may
be appropriated and adjusted by ONGC against any claim of ONGC arising out of this Contract
or any other Contract to be entered hereafter between ONGC and the Contractor. ONGC's right to
recover any amount on account of any claim of ONGC which remains unsatisfied, through the
Court of Law or otherwise, as the case may be is not at all affected or defected in any way
ASCC 9.7 ONGC will deduct the cost of the materials received by the Contractor not listed under Schedule
`A' from any progressive bill.
ASCC 9.8 In addition to the requirements mentioned under various clauses, the contractor shall submit a
notarized copy of EPF challan deposit for the previous month along with the running bills.
ASCC 9.9 FI AL BILL:
ASCC 9.9.1 Final Bill shall be prepared after the completion of entire work as per Schedule-B and final
acceptance of the entire works by ONGC and the same shall be submitted to the
ASCC 9.9.2 The final bill shall accompany a statement of all the materials issued to the Contractor, quantities
of all materials utilized for the construction and quantities of all surplus materials returned to
ONGC. The final bill shall indicate the amounts due to the Contractor minus the amounts paid to
the Contractor by way of progressive payments deduction/retention by way of Security Deposits,
any other money due to ONGC for the materials, equipment advanced or loaned or otherwise due
from the Contractor as elsewhere specified under the Contract. ONGC/Engineer on receipt of the
final bill, certified by the Site Engineer shall reimburse the Contractor within two months the
amount in settlement of the Final Bill.
ASCC 9.9.3 Any and all claims not specifically reflected and included in the final bill, in accordance with the
provisions of clause No. 31.9.1 hereof shall be deemed to have been waived of by the Contractor
and ONGC shall have no liability in respect thereof and the Contractor shall not be entitled to
raise or include in the final bill or subsequently at any time, any claim(s) other than those
mentioned in the final bill.
ASCC 9.9.4 No claim shall, on any account or ground, be made by the Contractor after the final bill, with the
intent that the final bill prepared by the Contractor shall reflect any and all claims, whatsoever, of
the Contractor against ONGC, arising out of or in connection with the Contract or work
performed by the Contractor there under or in relation thereto and the Contractor shall,
notwithstanding any enabling provision in the Contract or in any law and notwithstanding any
claim in quantum merit that the Contractor could have in respect thereof be deemed to have
waived any and all such claims not included in the final bill and to have absolved and discharged
ONGC from and against the same even if in not including the same as aforesaid, the Contractor
shall have acted under a mistake of law or fact.
ASCC 9.9.5 DISCHARGE OF O GC LIABILITY:
The acceptance by the Contractor of any amount paid by ONGC to the Contractor in respect of
the final bill of the Contractor upon the condition that the said payment is being made in full and
final settlement of all the dues and claims of the Contractor be deemed to be in full and final
settlement of all the dues and claims of the Contractor , notwithstanding any qualifying remarks,
protest or condition imposed or purported to be imposed by the Contractors relative to the
acceptance of such payment, with the intent that upon acceptance by the Contractor of any
payment made as aforesaid, all the dues and claims of the Contractor under the Contract as well
as the Arbitration Clause (clause no. 26 of General Contract conditions at Annexure II of tender
document), shall stand extinguished.
ASCC 9.9.6 The Security Deposit shall be released after the expiry of the guarantee period.
ASCC 9.9.7 In addition to requirements mentioned under various clauses, the contractor has to submit copies
of following insurance policies, duly notarized, after signing of the contract and before
commencement of work.
a) Workmen’s compensation policy
b) Third party liability insurance
c) Group insurance
ASCC 10.0 I SURA CE OF FREE ISSUE MATERIAL:
Notwithstanding anything contained elsewhere in the Contract, the Contractor shall obtain
insurance coverage for total value towards ONGC’s free issue material, in the joint name of
himself and ONGC, making ONGC as the prime beneficiary. The policy shall be valid up to the
validity of the contract including extension, if any.
TECH ICAL SPECIFICATIO S
SPECIFICATIO FOR WELDI G, TECH OLOGICAL PIPI G
(A) TECHNOLOGICAL PIPING :
1. All welds for pipes shall be done in accordance with the relevant Indian Standards and as per drawing and
2. Before welding all foreign matter shall be removed from the bevelled ends. If any of the ends of the pipe
joints are damaged to the extent that satisfactory welding contact cannot be obtained, the damaged pipe
ends shall be cut and field bevelled with a bevelling machine. The cost of all bevelling shall be borne by
the Contractor. Should lamination, split ends or other defects in the pipe be discovered the joints of pipes
containing such defects shall be cropped; repaired or removed from the line at Contractor’s cost.
3. (a) Contractor shall furnish all labour equipment and tools and consumable materials, including shield
type welding electrodes of the correct specifications.
(b) All welding equipments, line-up clamps, bevelling machines and other welding tools and
materials and equipment used in welding operations shall be of suitable type and must be maintained by
contractor in satisfaction condition.
(c) Contractor shall operate welding machines at all time within the amperage and voltage ranges
recommended for each size and type of electrodes to ensure proper fusion and maximum penetration and
any equipment which does not meet these requirement shall forth with be repaired or replaced by
(d) All welding rods furnished by Contractor shall be of an approved type conforming to the
requirements of I. Std. Electrodes shall be stored and handled in accordance with I. Std. specifications and
electrodes that show signs or deterioration of damaged shall be rejected. It shall be Contractor’s
responsibility to see that welders do not throw stubs of welding rods into the ditch and such pieces are
rejected shall be disposed of at suitable places at the end of each day’s work.
4. (a) The number of beads required shall be governed by the wall thickness of the pipe, provided
however, that the completed, weld shall have a substantially uniform cross Section around the
circumference of the pipe, the root bead shall be applied completely around the pipe and thoroughly
cleaned for visual inspection of all free scale slag or flux and other foreign material prior to the
application of successive beads.
(b) The stranger bead must approach full and complete penetration throughout the periphery of the
weld and build up with enforcement at the roof.
(c) The hot pass shall fully penetrate the pipe bevel at each side of the stringer making a deposit
heavy enough to avoid pinching. The complete weld to be cleaned free of all scale. The standards of
acceptability given in I.Std. The minimum and maximum limit of reinforcement and the width of
completed welds shall be in accordance with the procedure to be recorded as shown in the form given in I.
Std. If the circumferential weld fails during testing of test run, Contractor shall repair the defect at his
own cost irrespective of it being found to be acceptable earlier.
5. (a) All electrodes shall strictly conform to the requirement of IS- 814 part I & II 1974.
(b) The filler metal classification number and the size of electrodes to be used for each bead and title
number and sequence of beads shall be strictly in accordance with the established. qualified and recorded
welding procedure qualifications.
6. The standard of acceptability of welds shall be examined as setforth in I. Std. by non destructive means of
inspection, if arranged by ONGC. The decision of the ONGC regarding the acceptability of welds shall be
final and binding on contractor. The non-destructive test of welds shall consist of examination of a
portion of the welds on the line according to the procedure setforth in I. Std. and the number of welds to
be examined shall be at least 10% (ten percent) of total welds.
7. When welding the line together at places welds-have been cut, one replacement weld will be used if
practicable to pull the line back into position otherwise two welds will be made by fittings in a pipe joint
having a length of not less than 1.00 Mtr.
8. (a) All position welds shall be made with pipe resting on a sufficient number of skids with the work
clearance as specified in I. Std..
(b) Should a section of the line containing unfinished welds fall from the skids all costs of repair, if
any, shall be borne by contractor. Contractor shall leave sufficient skids to support the pipe till it is
lowered in so as to avoid the coming in contact with ground.
(c) Contractor shall exercise special care to ensure that the pipe is properly aligned and not subjected
to any strain.
9. Defective welds should be repaired by contractor according to the requirement of I.Std.
10. Welding shall not be carried on when weather condition are unsuitable as per the provision of I.Std. The
decision of the ONGC regarding the suitability of otherwise of weather conditions shall be final and
binding to Contractor
11. Handling hauling, stringing, contractor shall use suitable lifting and handling equipment to avoid any kind
of damage to the pipe. Pipes should not be allowed to drop or strike objects. Dragging and skidding of
pipes shall not be permitted. Pipes shall be strung parallel to the ditch and sufficiently away from ditch.
Any damage occurred during handling, hauling, stringing and storing shall be Contractor's responsibility
to repair the pipe without any extra cost.
12. TRENCHING :
Contractor shall use any method that may be necessary or directed dig the pipeline trench on the cleared
pipeline alignment. Trenching shall as far as possible be kept ahead of the line and welding operation.
Contractor shall exercise due care that the soil from trenching in ended to be used for back filling is not
mixed with loose debris. The width of the trench shall be 25 cms. more than dia. of pipe. Trenching shall
be carried out in all sorts of soil. While trenching, contactor should not damage any underground structure
of pipeline or cable etc. The contractor should repair or replace it without any extra cost. The contractor
shall be responsible for all necessary arrangement to remove or pump out water from trench
13. CLEANING :
The fittings and appurtenances shall be thoroughly cleaned free from all loose soil scale, nuts, welding
scale, corrosion products, dirt, paint, grease moisture and any other material either by mechanical
cleaning equipment or by hand wire brushing where is impracticable to use mechanical cleaning
14. PRIMING :
Cleaning operation shall be immediately followed by priming, ensuring the application of a thin, even and
uniform coat of coal tar primer, primer shall not be applied during rain when pipe are wet., Also it should
not be applied, in rain when the wind is heavy and dust floating in the air. Primed pipe, shall always be
kept above ground on wooden skid with loose packing on it.
15. COATING & WRAPPING
After the primer coat has dried and the surface of the primed pipe has been cleaned to remove the settled
dust immediately ahead of the coating and wrapping operation. The enamel shall be cut into lumps upon a
clean platform with side boards. It should be free from dirt, grease, water and any other foreign material
upto the time, when the enamel is charged into the melting kettles. The pipeline enamel shall be slowly
heated at reduced fire and maintained at the even temperature recommended for application. Over heating
shall be prevented.
The kettle should be equipped with a thermometer of suitable range. Constant stirring shall be done while
heating the enamel and during use also. Melting kettles shall be always maintained clean and good
working order. Enamel shall be drawn from the kettle through I.5 mm mesh.
16. BACKFILLING & DRESSING THE TRENCH
Provided that the pipe has been properly fitted into the trench and lowered to the specified depth, the
backfilling shall follow as closely as practicable the lower in of the pipe so as to anchor the pipe in the
ground and to prevent unnecessary exposure. The backfilling shall be performed in such a manner as to
provide firm support under the pipe and to avoid injury to the coating and wrapping. The finished back
fill must be sufficiently leveled. After backfilling, the original ground conditions should be restored.
17. PAINTING OF EXPOSED PIPING, STRUCTURES ETC.
Before painting, the outer surface of pipes and structures shall be fully scrapped and cleaned to have
metal and all mill scale and rust etc. removed. After cleaning. it has to be certified by the Engineer-in-
charge for painting. All the painting materials shall be supplied by the Contractor. The surfaces so cleaned
shall be given a coat of redoxide under coating paint. After the under coating has dried a coat of
aluminium paint or enamel paint of approved quality and colour as per codes the finishing coat, which
may be of aluminium will be given as directed by Engineer-in-charge. The third coat paint or enamel
paint of approved quality and colour as per code for different piping shall be used.
18. HYDROSTATIC TESTING & PURGING : (Pipeline manifold and other related works)
(a) The test on the pipeline manifold shall be performed with water as test fluid. All arrangements
required for testing including manifold shall be made by the contractor and after testing they shall be
removed to the satisfaction of the ONGC.
(b) Water to be used for testing shall be clean and filtered and shall be supplied by Contractor.
(c) The section/sections to be tested shall be air cleaned (using a compressor) thoroughly to remove
any dirt foreign matter etc. before filling the section / sections with water
(d) When the section is filled with water, pressure shall be applied and maintained as directed, by
Engineer – in Charge, on the line for 24 hrs as the system-would, be subject to thermal expansion.
Provisions should be made for relief excess pressure.
(e) CONTRACTOR shall furnish approved test pressure and temperature records to obtain record of
testing results and shall make all necessary for pumping and testing the line.
(f) Failure during tests (unless otherwise for defective materials supplied by the ONGC) shall be
located anti repaired by the Contractor at his own cost. In the case of defective material replacement
would be provided by the ONGC and the Contractor shall be entitled for extra work.
(g) After any leaks or failure, the test shall be repeated till satisfactory results are obtained.
(h) After successful completion of the test, the water in the section will be removed out by using
compressed air till the section is deemed to be thoroughly dry.
However, this should not be constituted as complete the work. The work shall be completed as per
relevant standards/specifications/scope of work as mentioned in the schedules & directions of EIC.
19. TRANSPORTATION & INSTALLATION OF VALVES AND EQUIPMENTS :
1.All the valves/equipments issued to the Contractor shall be transported including loading and unloading
with due care so as not to damage / deteriorate them. They shall not be dragged and be handled employing
improper tool and equipments. The storage shall also be done in a place and manner not to cause any
damage or deterioration to the body or working parts thereof.
2.The valves / equipments shall be installed by welding of the companion flanges in the manner so that
they are in the true plumb and line as shown in the drawing. The end preparation for the welding joint
shall be made as per the approved practice (for the equal or unequal thickness and / or butt fillet joint so
that the welded connection is leak proof) and shall have substantive strength to meet design and
operational stress requirement.
3.The valves / equipments shall be lifted to the position and fixed/fastened using proper equipment so as
not to cause any damage or deterioration. They shall also be provided with adequate temporary supports
(of wooden sleepers or pipe pieces so that their weight is not supported by the pipeline on which they are
installed until the permanent supports are provided for.
4.The valve/equipments shall not be fitted causing strain to the pipeline end(s) and, pipeline shall be in
the same level alignment when the valves/equipments are removed from its position.
5.All exterior surface of the valves/equipment shall be scraped free of mill scales/ paints and made clear
and bright, applied with primer and double coat of paint of approved colour and quality. Wherever such
equipments have electroplated finish or polished surface of high quality and corrosion resistance- the
painting may be relaxed by the Engineer-in-charge for which express permission in writing shall be
obtained by the Contractor
6.EQUIPMENTS : All the equipments installed shall he tested to the same pressure rating as directed by
the Engineer-in-charge. The fitting is inclusive of testing as detailed above.
7.INSTRUMENTS LINE : All the conditions of Internal flow lines testing good for testing the Instrument
line except the testing pressure which shall be as directed by Engineer-in- Charge
8.LEAKAGE IN EQUIPMENT OR PIPES OR FITTINGS. :
Leakages found while testing the equipment or pipes or fittings supplied by ONGC shall be made good
either by replacing or by repair if the same occurs due to manufacturing defect at the ONGC’s cost which
shall be decided upon by mutual agreement or understanding at a lumpsum rate depending upon the
amount of damage or leakage. Contrarily, if the equipments of pipes or fittings are supplied by
Contractor, Contractor has to bear the cost.
9.SPECIFICATIONS FOR PAINTING :
Before painting the outer surface of the pipes and specials they shall be dull scrapped and cleaned to have
metal and all mill-scale, rust, etc. removed. After cleaning, it has to be certified by the Engineer-in-charge
for painting. All the paint and paint materials shall be supplied by the Contractor.
(a)PIPES & SPECIALS OF FLOW FINES
The surface shall be given a coat of red-oxide under counting paint after the under coating has dried a
coat of aluminium paint of approved quality (to be decided by the Engineer-in-charge) will be given.
After this coat has dried, a finishing coat of same paint will be given.
(b)PIPES & SPECIALS OF INSTRUMENT LINES
The surface shall be given a coat of red-oxide under coating paint after the under coating has dried off
enamel paint of approved, quality and colour (to be decided by the Engineer-in-charge) will be given.
After this coat has dried a finishing coat of the same paint will be given.
The surface shall be given a finishing coat of enamel paint of approved quality and colour (to he
decided by the Engineer-in-charge).
20. CONSTRUCTION SPECIFICATIONS FOR TECHNOLOGICAL PIPING FABRICATION AND
1.Plates should not he heat stretched, distorted, heated way or wrapped.
2.Welding must be done with Electrodes, conforming to IS 814 latest edition
3.Materials should he thoroughly cleaned before erection irregularities of dirt which would prevent metal
to metal contact at the joining places must be removed.
4.Holes where “Drill Nag” or “Burn” are found should be removed.
5.No welding should he carried out if there is am frost on the plates.
6.If high winds are likely to occur and the roof sheets are to be left before completion wire lashing should
be passed over sheets in order to avoid damage.
7.Fillet sizes and Electrodes Gauge sizes are to be strictly adhered to the standard drawings provided and
8.Any leaks disclosed must be cut-out, re-welded and retested.
9.All scars due to removal of cleats and brackets should be examined and welded a fresh so as to maintain
full strength of the plates.
10.Staying planks and scaffold brackets must be lowered by ropes and not dropped when the staging is
11.All structural details should be strictly in accordance with drawings and all care must be taken to
ensure that a perfect sound tank is erected.
12.All over-ground piping and other structural, fittings tank and appurtenances shall be painted with one
coat of red-oxide printer and two coats of approved colour and quality paint as directed by the
Commission authorities. Before applying paints to any of these structures. fittings. etc. Mill scale of the
surface of structural to be painted shall be removed before actual fabrication or creation work is taken up
and the surface to be thoroughly cleaned to bright surface as per I.S. Specifications and direction of
13.The erection of the tanks in all respect should conform to IS Standard 803-1976 and in according with
he drawings, job specification, directions of Engineer-in-charge and as per rules and regulations
governing in the republic of India.
14.The hydrostatic testing shall be carried out as directed by Engineer-in-charge. The entire cost including
of testing and retesting in case of any defects and the cost of rectification shall be borne by the contractor.
SPECIFICATIO S OF WORK - CIVIL / STRUCTURAL
A. The contractor shall execute the work in every respect strictly in accordance with the specifications. The
Contractor shall also conform exactly, fully and faithfully to the design drawings, specifications and
instructions in writing in respect of such work, given by the Engineer-in-charge. In all cases the standard
specification laid down by the Indian standard institution in relevant standards will be made applicable.
B. The Contractor also will provide sufficient safety measures and devices for the due safety and protection
of workers, property and materials at all times upto the satisfactory completion of the work as may be
certified by the Engineer-in- charge.
C. GE ERAL :
1. Definitions :
1.1 These specifications are intended to generally describe quality of materials and workmanship to
be used for the finished work. They are not intended to cover minute details, it being a specific
condition of this contract that only the best quality of materials and workmanship shall be used on
the work and that the work shall be executed in accordance with the best modern engineering
practices as per the instructions and directions of and to the entire satisfaction of the Engineer in
charge whose decision shall be final and binding on the contractor, in case of any
discrepancies between the various specifications and between the item description and
1.2 “Specified” means mentioned in the specifications or in any standards, codes, similar documents
“I.S.S.” shall mean standard specifications issued by Indian Standards institutions.
“Approval” shall mean agreed in writing by the Engineer-in-charge or his authorised
2. Drawings Instructions Measurements :
All the works shall be done according to the drawings and instructions of the E.I.C. or his authorised
representative. Measurement shall be taken of the actual work done, but shall not exceed those marked on
the drawings or as instructed by the Engineer-in-charge or his authorised representative.
3. Testing of works and materials :
The contractor shall, if required by the Engineer-in-charge arrange to test materials and/or portions of the
works at his own cost in order to provide their soundness and sufficiency. if after any such test and in the
opinion of the employer, the work or portion of work is found to be defective or unsound, the contractor
shall put down and re-execute the same at his own cost. Defective materials shall be removed from the
4. Quality of work :
The materials, articles, tools and plants and workmanship shall be the best of the several kinds obtainable
in the market.
5. Leave Clean :
On completion, all work must be cleaned down, rubbish removed and the works and land cleaned of
rubbish, surplus materials, debris and other accumulations and everything left in a clean and orderly
condition at no extra cost.
6. Samples :
Sample of each class of work required shall be submitted by the Contractor for the approval of the
Engineer-in-charge and after such approval, there shall be deposited at a place chosen by the employer
and the contractor will be required to perform all work under this contract in accordance with the samples.
Safe dry and proper storage shall be provided for all materials, particularly cement. For cement storage,
capacity should be equal to atleast one fourth of the total quantity but not exceeding 200 tons to be used
I EXCAVATIO :
1. Clearing of sit, Excavation and Earth filling :
Trenches for wall foundation, column footing raft foundations, pile caps, plinth beams, water tanks, cess
pits, etc shall be excavated to the exact length and depth shown or figured on the drawing or as may be
directed by the Engineer-in-charge. If taken out to greater length, width or depth than shown or required,
the extra work occasioned thereby shall be done at Contractor's expense. Extra depth shall be brought up
by plain cement concrete filling of 1:5:10 proportion and extra length and width filled in by rammed earth
or moorum or if the EIC thinks it necessary for the stability of the work by 1:5:10 concrete, as may be
directed at the contractor’s cost.
Excavated material shall be used for filling in plinth, or each side of the foundation or trenches or it shall
be spread else where on or near the site of work including watering, or carted away from site, free of
charge, as may be ordered.
The contractor shall at his own expenses and without extra charges, make provision of supporting all
utility services. lighting the trenches, separating and stacking serviceable materials neatly, shoring,
timbering, strutting, belling out water either sub-split or rain water including pumping at any stage of the
work. Trenches shall be kept free of water while masonery or concrete works are in progress and till the
Engineer- in-charge consider that concrete is sufficiently set.
2. Earth Filling
Filling shall be done with good earth, moorum, chips or disintegrated building debris. it shall be free
from salts, organic matter, black cotton or slushy earth and combustible material. All clods shall be
Filling in plinth
Shall be done in layers not exceeding 20 cm amply watered and consolidated by ramming with iron or
wooden rammers weighing 7 to 8 kgs. and having base 20 cm square or 20 cm diameter. When the filling
reaches the finished level, surface shall be flooded with water for at least 24 hours, allowed to dry and
then rammed and consolidated after making good and settlement in order to avoid settlement at a later
stage special care shall be. taken to pack earth under plinth beams, columns, corners, finished level of
filling shall be kept to a slope intended to-be given to the floor.
II. CO CRETE :
1. Levelling Course :
It shall be either plain cement concrete of leaner mix which shall be proportioned in the relevant item and
mixed and placed in position conforming in line and level shown on the drawing and compacted
by approved means and adequately.
2. Plain and Reinforced Cement Concrete ;
Except where they are varied by the requirements of this specifications, due provision of Indian Standard
Specifications IS 456-1964 and IS:456-1978 for plain and reinforced concrete and I5:432 Part I 8 II for
Mild and Medium Tensile Steel Bars and 15:1786-1576 for High Yield Strength Deformed Bars and hard
drawn steel wire for concrete reinforcement and any other relevant ISS applicable together with the latest
amendments shall be held to be incorporated in this specification. lt shall be intent of these specifications
to ensure that all concrete placed at various locations of the job should be durable, strong enough to carry
the designed loads, it should wear well and practically be impervious to water. It should be free from such
defects as shrinkage, cracking and honey-combing.
Proportioning, shall mean the process of determining the proportions of the various ingredients to be
used to produce concrete of the required strength, workability, durability and other properties. Concrete
shall be proportioned to obtain workable mixes to the purpose intended and to adequately meet the
strength and finish requirements. The Engineer in charge shall verify the strength of the concrete mix,
before giving his sanction for its use. However, this does not absolve the contractor of his responsibility
as regards achieving the prescribed strength of the mix. If during the execution of the Works it is found
necessary to revise the mix because of the cube tests showing lower strength than the required one, the
Engineer- in-charge shall order fresh trial mixes to be made by the contractor. No claim to alter the rates
or concrete work shall be entertained due to such changes in mix proportions. Preliminary mix designs,
should be established well ahead of start of works.
Proportioning for maximum density :
Suitable proportions of sand and the several sizes of coarse aggregates for each grade of concrete shall be
selected to give as practicable the maximum density. This is to be determined by mathematical means,
laboratory tests field trials or other means. If necessary, the gradation of the aggregates shall be corrected
by changes in the aggregate plant and the processing methods so that maximum density concrete can be
produced to comply with requirements of the jobs.
Proportioning by w/c Ratio :
Once a mix, including its W/C ratio, has been determined and specified for use by the Engineer in
charge, that W/C ratio shall be maintained. The Engineer in charge will determine the water content of
the aggregate frequently as the work progresses, and the amount of mixing water entered at the mixer
shall be changed as directed by the Engineer-in charge so as to maintain the specified W/C ratio.
The concrete shall have a consistency such that it will be workable in the required position. It shall be of
such consistency that when property vibrated it will flow around reinforcing steel, and embedded parts.
The slump for concrete as determined by slump test as per I5:456 shall not exceed the maximum slump
indicated in Table - 1 for each type of construction using high frequency vibrators unless otherwise
approved or directed by !he Engineer.
Sr. Workability Slump in mm Type of Construction
o. Min Max
1. Medium 40 80 Reinforced foundation walls and footings
2. Medium 25 75 Plain footings, Sub-structure walls etc.
3. Medium 50 100 Reinforced beams, columns, Walls etc
The contractor shall not place concrete having a slump outside the limits specified without the approval of the
Engineer in charge.
Concrete Mixing :
The mixing of concrete shall be strictly carried out in an approved type of mechanical concrete mixer. The mixing
equipment shall be capable of combing the aggregates; cement and water within the specified time into a
thoroughly mixed and uniform mass, and of discharging the mixture without segregate on. The entire batch shall
be discharged before reaching. Mixing periods shall be measured from the time when all of the solid materials are
in the mixer drum, provided that all of the mixing water shall be introduced before one fourth of the mixing time
has elapsed. The mixing time in no case shall be less than two minutes.
Mixing shall be continued until there is uniform distribution of the materials and the mass is uniform in colour
Normally, hand mixing of concrete shall not be permitted. However, this may be allowed by the Engineer-in-
charge, in special cases. Ten percent extra cement shall have to be added to the normal mixes when mixed by
hand. It shall be carried out on a water tight platform and care shall be taken to ensure that mixing is continued
until the mass is uniform in colour and consistency. No extra payment shall be made to the contractor for mixing
by hand or for
Mixers may be stationary mixers, of either the tilting or non tilting type, or truck mixers, of approved design. The
mixers shall be maintained in satisfactory operating condition and mixer drums shall be kept free of hardened
concrete. Mixer blades shall be replaced when worn down more than 10 percent of their depth. Should any mixer
at any time produce unsatisfactory results, leak mortar or cause waste of materials, its use shall be promptly
discontinued until it is repaired.
Mixing time :
The mixing periods specified herein are to ensure proper quality control. The mixing time will be increased when
such increase is necessary to secure the required uniformity and consistency of the concrete. Excessive mixing
requiring additions of water will not be permitted when stationary mixers are used, the mixing time for each batch
shall be as follows. Time shall start when all solid materials are in the mixer drum, provided that all of the mixing
water shall be introduced before one fourth of the mixing time has elapsed. The Engineer-in-charge may,
however, direct change in mixing time, if he in his opinion considers such change necessary.
Capacity of Mixer Minimum Mixing Time
1. cu. yd 1 ½ minutes
2. and 3 cu.yd. 2 minutes
3. cu.yd. 2 ½ minutes
Stationary mixers shall be provided with a suitable device to look the discharge mechanism until the required
mixing time has elapsed. Provisions also shall. be made to ensure that each batch is discharged completely before
the mixer is recharged. The complete plant assembly shall include pr; 4aions to facilitate the inspection at all
records and charts of the batching and mixing operations shall be prepared as specified herein and promptly
handed over to the Engineer-in-charge.
Quantity of water for making reinforced concrete shall be sufficient so as to ensure that concrete s surround and
properly grip all the reinforcement. The best consistency shall be that, which will f sluggishly without flattening
out and without separation of coarse from the mortar. The degree of plastic shall depend on the nature of work
and atmospheric temperature and whether the concrete is vibra or hand compacted. The slumps shown in Table
‘5’ obtained by the standard slump test carried on accordance with the procedure laid down in Is:1199-1959 shall
be adopted for different type of work.
The use of admixtures may be allowed only if approved by the Engineer-in-charge and his decision this regard
shall be final.
Transporting : .
Concrete shall be conveyed from the place of mixing to the place of final deposit as rapidly as practical by
methods which will prevent segregation or loss of any of the ingredients. If segregation does occur during
transport, the concrete shall be remixed before being placed. In case, more than 30 minutes shall elapse between
mixing and consolidation in its position.
Placing & Compacting :
Concrete shall be placed in layers of suitable thickness or in strips and compacted before initial setting commence
and should not be subsequently disturbed. Method of placing shall be such as to preclude segregation and as far as
practicable the placing shall be continuous. Special care shall be taken accordance with IS:456 while laying
concrete under extreme weather.
Concrete shall be thoroughly compacted during the operation of placing the thoroughly worked around the
reinforcement, embedded fixtures and spreaded against corners of the form work and pinning, rodding
mechanically vibrating or by any other approved means .In addition form work shall t tapped lightly by using
wooden mallet at the pouring head. The number and type of vibrator to be use shall be subject to the approval of
the EIC and in general immersion type vibrators shall be used. External vibrators shall be used whenever directed.
The intensity and duration of vibration shall be sufficient to cause complete settlement and compaction without
any stratification of successive layers or separation of ingredients or formation c laitance. Vibrator shall be
inserted vertically in the concrete at points not more than 45 cm apart and with drawn very slowly when air
bubbles no longer come on the surface. Over vibration or vibration of very wet mixes is harmful and should be
avoided. Care shall be taken to utilise the vibrators only to compact the concrete and not to spread it. Sufficient
number of reserve vibrators in good working condition shall be kept on hand at all times so as to ensure that there
is no slacking or interruption in compacting.
Construction Joints :
Concreting shall be carried out end to end continuously as far as possible and when construction joint; are totally
unavoidable, it shall be located in a predetermined position approved by the Engineer-in-charge. The joints shall
be kept at places where the shear force is minimum and these shall be straight. When the work has to be resumed,
on a surface which has hardened, such surface shall be roughened. It shall be swept clean, before the placing of
Where the concrete has not fully hardened, all laitance shall be removed by scrubbing the what surface with wire
or bristle brushes, case being taken to avoid dislodgement of particles of aggregate. The Surface shall be
thoroughly wetted and free water removed. The surface shall then be coated with neat cements group. In
horizontal joints the first layer of concrete to be placed on this surface shall not exceed 15 cm thickness and shall
be well rammed, particular attention being paid to corners.
Separation joint :
Separation joint shall be obtained by using a tough alkathene sheet or equivalent of 1 mm thick or equivalent as
approved by the Engineer-in-charge struck on the surface against which concrete will be placed. Adequate care
should be taken to cause no damage to the sheet for this no extra payment shall be made.
Expansion joint :
Expansion joint shall be provided where required as shown on the drawings or as directed by the Engineer-in-
charge. The joints shall be filled with approved quality filler.
Concrete shall be carefully protected during first stage of hardening from harmful effects of excessive heat, drying
winds, rain of running water. It shall be covered with a layer of sacking, sand, canvass, hessian or similar
absorbent materials and kept constantly wet for ten days from the date of placing of concrete. Alternatively the
concrete being thoroughly wetted and covered by layer of approved water proof material which should be kept in
contact with it for seven.
Tests on concrete shall be carried out in accordance with IS:456 and any other ISS applicable. The frequency of
works test shall be at such intervals as ordered by the Engineer-in-charge and subject to that every 150 cu. mm. of
concrete placed or part thereof and for a days' concrete exceeding 20 cu. mm. a batch of 6 cubes shall be made for
every sample and 3 of them tested after 7 days and the remaining 3 cubes shall be tested after 28 days. The criteria
for acceptance of a concrete as conforming to the specified proportion/grade of concrete shall be in accordance
with IS 456 and the contractor shall entirely re-do the rejected work at his own cost. Strength of 28 days shall
alone be considered for acceptance.
The contractor shall arrange to carry out the test in accordance with the relevant Indian Standard Specifications in
an approved laboratory and the test report in original submitted to Engineer. The entire cost of testing shall be
born by the contractor.
III FORM WORK :
The form work shall conform to the shape, lines and dimensions as shown on the plans and be so constructed as to
remain sufficiently rigid during the placing and compacting of the concrete and shall be sufficiently water tight to
prevent loss of cement slurry from the concrete. Form work for centering shall be constructed of steel or timber
and adequately designed to support the full weight of wet concrete without deflection and retain its form during
laying, ramming and settling of concrete. Timber used shall be properly seasoned so as to prevent deformation
when wetted. All props shall be straight and of full height and no joint shall be allowed. Props shall be braced
with thin bamboos or wooden. battens and where additional staging is necessary extra care shall be taken to use
bigger diameter form with bracing at 4 or 5 levels. All props shall be supported on sole plates and double wedges.
At the time of removing props these weddes shall be gently eased and not knocked out.
All rubbish, chippings, shavings and saw dust shall be removed from the interior of the forms before the concrete
is placed and the form work in contact with the concrete shall be cleared and thoroughly wetted or treated with
non-staining mineral oil or any other approved material. Care should be taken that oil of such approved material is
kept out of contact with the reinforcement.
All form work shall be removed without, shock or vibration and shall be eased off carefully in order to allow the
structure to take up its load gradually. Form shall not be disturbed until concrete has adequately hardened to take
up super-imposed load coming on it and in no circumstances shall forms be struck until the concrete reaches a
strength of at least twice the stress to which the concrete may be subjected at the time of striking.
In the normal circumstances (generally where temperatures are above 210 centigrade) and where ordinary cement
is used forms may be struck after expiry of following periods :
(a) Walls, columns and vertical : 48 hours or as may be
sides of beams directed by Engineer-in-charge
(b) bottom of slab upto 4.5 m : 7 days
(c) bottom of slab above 4-5m : 14 days
span, bottom of beam and
arch rib upto 6 m span
(d) bottom of beams and arch : 21 days
rib over 6 m span
However, this period may be increased or decreased at the discretion of Engineer-in-charge. Special care shall be
taken while striking the catering of cantilevered slab canopies, portal frames folded plate construction and period
of striking centering shall be as determined by the Engineer-in-charge.
Surface that becomes exposed on removal of forms shall be carefully examined and any fins, burrs, projections,
etc, that are detected shall be removed. Any honey combing of minor nature shall be finished neatly with cement
premature or careless removal of centering or shuttering, shall be reconstructed by the contractor at his own cost.
Coarse and fine aggregates for concrete shall conform in all respects to IS:383-specificauons for coarse and fine
aggregates from natural sources for concrete and to IS:516 specifications for natural and manufactured aggregate
for use in Mass concrete, as the case may be.
Aggregates shall be obtained from a source known to produce these satisfactorily for concrete and approved by
Engineer-in-Charge. Aggregates shall consist at naturally occurring sand gravel or stone. crushed or uncrushed, or
a combination thereof. They shall be chemically inert, hard, strong, dense, durable, clean and free from veing and
adherent coatings and of limited porosity. Flaky and elongated pieces shall not be used. Whenever required by the
Engineer in charge the aggregates shall be washed by the contractor before use in the work.
The source of aggregates shall not be changed during the course of the job without prior approval of Engineer-in-
charge. Rejected aggregates shall he promptly removed from the work site by the contractor at his own expense.
Deleterious Materials :
Aggregates shall not contain any harmful materials, such as iron pyrites, coal, mica, shale or similar lamilar
laminated materials, clay, alkali, soft fragments, sea shells, organic impurities etc. In such quantities as to affect
the strength or durability of the concrete and in addition to the above, for reinforced concrete, any material which
might cause corrosion of the reinforcement. Aggregates which are chemically reactive with the alkalies of cement
shall not be used.
The maximum quantities for deleterious materials in the aggregate, as determined in accordance with IS:2386
(Part II) methods of Test for Aggregates for concrete, shall not exceed the limits given in Table-I of IS:383. .
Coarse Aggregates :
Coarse aggregate is aggregate most of which is retained on 4.75 mm 1S Sieve. It shall have a specific gravity
(saturated surface dry basis) of not less than 2.5. It may be obtained from crushed or uncrushed gravel or stone as
per clause aggregate (General) and may be supplied as single sized or graded aggregate as given in Table-II of
Fine Aggregates :
Fine aggregate is aggregate most of which passes 4.75 mm IS Sieve but not more than 10% pass through 150
micron IS Sieve. These shall comply with the requirements of grading zones I, II and III as given in Table III of
IS:383. Fine aggregate conforming to grading zones IV shall not normally used in reinforced concrete unless tests
have been made by the contractor to ascertain the suitability of the proposed mix proportions and approved by the
Fine aggregate shall consist of natural and resulting from natural disintegration of rock gravel sand. Subject to the
foregoing, Sabarmati sand or Mahi sand of approved grade and quality shall be allowed to be used in the work
including sand filling under foundations and plinth. Best quality locally available sand may be, permitted to be
used only if it is free from deleterious amount of silt and clay, and satisfies other requirements/satisfactions.
Sampling and Testing :
In case of doubt the Engineer-in-charge may require the contractor to carry out tests, at the contractor's expense,
in accordance with IS 2386 - Methods of test for aggregates for concrete it is free from the deleterious amount of
silt and clay.
Water used for cement concrete mortar, plaster, ground, curing or washing of sand shall be clear and tree from
injurious amounts of oil, acid, alkali, organic matters or other harmful substances in such amounts that may
impair the strength or durability of the structure potable water shall generally be considered satisfactory for
mixing and curing concrete.
The Engineer-in-charge may require the contractor to get the water tested from an approved laboratory at his own
expense and in case the water contains any sugar or an excess of acid, alkali, any injurious salts etc the Engineer-
in-charge may refuse to permit its use.
Clean water in pipes under pressure shall be provided by the contractor with ail necessary equipments for giving a
nozzle pressure of not less than 2 kg/sq. cm for the convenient and effective jetting of foundations and concrete
surface, for cooling aggregates required for concrete and other requirements.
IV. STEEL REI FORCEME T :
Reinforcement shall be accurately fabricated, placed and adequately maintained in position as shown on drawing
or as directed by the Engineer-in-charge. All finished bars shall be free from cracks, surface flaws, laminations,
jagged and imperfect edges. Cement mortar blocks shall be used to give requisite cover as shown in the drawing
or as directed and all intersections of bars shall be firmly tied with binding wire of 16 to 18 gauge. Reinforcement
shall be bent in accordance with the procedure stipulated in IS.2502-1963 and will not be straightened in a manner
which will injure the material.
All reinforcement shall immediately before placing in concrete, be thoroughly cleaned of loose mill scale. Loose
rust, oil and grease or other deieterious matter that would destroy or reduce bond.
Reinforcement shall have cover as shown on the R.C. drawings or as per site instructions by Engineer-in-charge.
Cement mortar blocks in cm 1:1 shall be used for making cover blocks.
Stone Pockets and Mortar Pondages :
The formation of stope pockets or mortar pondage in corners and against face forms shall not be permitted.
Should there occur, they shall be dug out, reformed and refilled to sufficient depth and shape for thorough
bonding as directed by the Engineer-in- charge. Concrete that is of excessive slum, segregated or unworkable
shall not be placed in the forms or if placed shall be removed as directed by the Engineer-in-charge.
V. BRICK MASO ARY :
All brick work should be carried out as shown in the drawings with set backs, projections cuttings,
toothing, etc. ‘Wherever the proportion of cement mortar has not been specifically mentioned, cement
mortar in the proportion of 1;6 shall be used. Flat brick arches shall be provided wherever required
without any extra cost. Brick work shall be kept wet while in progress, till mortar has properly set. On
holidays or when work is stopped, top of all unfinished masonary shall be kept wet. Should the mortar
become dry, white or powdery, for want of curing, work shall be pulled down and rebuilt at the
Brick work :
Bricks shall be thoroughly cleaned, well wetted and soaked for at least twelve hours in fresh water and until air
bubbles cease to come out before being used on the work. Bricks shall be of locally available best quality,
building bricks of not less than 35 kgs / cm 2 crushing strength. English bond shall be used through out in walling.
A good bond shall be mentioned throughout the work, both laterally and transversely. In walling, the courses shall
be kept perfectly horizontal and in plumb with the frogs facing upwards. Vertical joints shall not exceed 10 mm
thickness and shall be full of mortar. No broken bricks shall be used except as closers. After day’s work all joints
shall be raked to 12 mm depth provide for proper key to plastering.
Whole of the masonary work shall be brought up to one uniform level throughout the structure but where breaks
are unavoidable, joints shall be made in good long steps. All junctions of wall and dwarf walls shall carefully
bonded into the main walls. The rate of laying masonary may be upto a height of 60 cm per day if cement mortar
is used. Greater weight may be built only if permitted by the Engineer– in- charge.
During rains, the work shall be carefully covered to prevent mortar from being washed away. Should any mortar
or cement be washed away, the same work shall be removed and rebuilt at the contractor’s expenses.
Half brick masonary :
All half brick masonary shall be set in cement mortar as specified, Hoop iron bands of 2.5 mm x 0.16 cm (1* x
1/16*) shall be embedded in every fourth course with thick mortar band or 2 nos. 6 mm (1/4) dia bars shall be
used in every sixth course.
VI. WALL A D FLOOR FI ISHES :
All flooring, skirting, and dado etc shall be executed strictly as per relevant specifications and in work mans like
Indian Patent Stone :
Selection of materials, method of mixing, placing compacting shall generally conform to the specifications under
plain and reinforced cement described earlier. A stiff mix considered with workability shall be used.
Preparation of Surface :
Before the operation for laying topping is started the surface of base concrete shall be thoroughly cleaned of all
dirt, loose, particles caked mortar droppings and laitance if any, by scrubbing with coir or steel wire brush. Where
the concrete has hardened so much it as roughening of surface by wire brush is not possible, the surface shall be
roughened by chipping at close intervals. The surface shall be cleaned with water and kept wet for 12 hours and
surplus water shall be removed by mopping before the topping is laid.
Finishing the surface :
After the concrete has been fully compacted it shall be finished by trowelling or floating with near cement
rendering. Finishing operations shall start shortly after the completion of concrete and the surface shall be
trowelled three times at intervals so as to produce a uniform and hard surface. The satisfactory resistance of floor
to wear depends largely upon the case with which trowelling is carried out. The time of interval allowed in
between successive trowellings is very important. immediately after placing cement rendering, only just sufficient
trowelling shall be done to give a level surface. Excessive trowelling shall not be done to give a level surface.
Excessive trowelling in the earlier stages shall be avoided as this tends to bring a layer rich in cement to the
surface. Sometime, after the first trowelling the duration depending upon the temperature, atmospheric conditions
and the rate of set of cement used, the surface shall be retrowelled to close any pores in the surface and to bring to
surface and to scrap off any excess water in concrete or laitance. No dry cement shall be used directly on the
surface to absorb moisture to stiffen the mix. The final trowelling shall be done well before the concrete has
become too hard but at such a time that considerable pressure is required to make any impression on the surface.
Where the patent stone flooring is used as a finishing on roof the joints shall be filled with an approved bitumastic
filler in workman like manner.
Scaffolding for carrying our plastering work shall be double scaffolding having two sets of vertical support so that
the scaffolding is independent of the walls.
Preparation of surface :
All putting holes in brick work and junction between concrete and brick work shall be properly filled in advance.
Joints in brick work shall be raked about 50 mm and concrete surface hacked to provide the grip to the plaster.
Projecting burrs of mortar form due to gaps at joints in shuttering shall be removed.
The surface shall be cleaned with wire brush/coir brush to remove dirt, dust etc, and the surface thoroughly
washed with clean water to remove efflorescence, grease and oil etc, and shall be kept wet for a minimum period
of six hours before application of plaster.
Sand faced plaster :
The surface shall be prepared as above.
The coat of cement mortar in proportion of l:4 or as specified, shall be applied uniformly all over the surface to a
thickness of 12 mm or as specified and finished true to level and line and keys shall be formed on the surface, The
surface shall be kept moist till the finishing coat is applied.
The finishing coat shall be applied a day or two after. The proportion of mortar for finishing coat shall be one part
of cement and three parts of selected, well graded and washed sand and it shall be applied in a uniform thickness
of 6 mm (1/4”). The surface shall be tapped to uniform grained texture by using sponge pads as directed. Curing
shall start after 24 hours and the surface kept wet for seven days.
Rough coat plaster :
Except for the finishing coat the surface shall be prepared base coat of plaster applied as under sand faced plaster.
Finishing coat mortar shall be in proportion of one part of cement add one part of specially and graded sand and
one part of gravel of 3 to 6 mm size. It shall be flung upon the first coat with large trowel to form an even and
decorative coat. The work shall generally conform to clause 16.5 of IS:1661-1960. The thickness of the coats
shall be about 12 mm (1/2”). It shall be cured for seven days.
VII. Painting :
Wherever scaffolding is necessary, it shall be double scaffolding. The surface shall be thoroughly brushed tree
from mortar droppings and foreign matter. All steel work shall be cleared of loose rust, mill scales etc so as to
expose the original surface. All broken edges, cracks loose plaster and wavy surface shall be brought up either by
patch plaster work or by plaster of paris
All materials viz. dry distemper, oil bound distemper, oil paint, flat oil paint synthetic enamel paint, plaster
emulsion paint, cement primer, red lead and other primary and metallic paints shall conform to respective. I.S.
specifications and shall be obtained from approved manufacturers. All paints shall be brought at site in sealed tins
in ready mixed form and shall be applied directly with the addition of thinner, if recommended by the
White wash shall be prepared from lime slaked on spot, mixed and stirred with sufficient water to make a thin
cream. This shall be allowed to stand to 24 hours and shall be screened through clean cloth. Four kg of gum
dissolved in hot water shall be added to each cubic metre of the cream (115 gm per c.r.t.). Blue shall be added to
give required whiteness. The approximate quantity of water to be added in making cream shall be five litres per
kg of lime.
White wash shall be applied in specified coats by using flat brushes or spray pumps. Each coat shall be allowed to
dry before next coat is applied. If additional coats than what have been specified are necessary to obtain uniform
and smooth finish, it shall be given at no extra cost.
If directed by the Engineer-in-charge one coat of chalk and glue shall be applied before application of white /
colour wash at no extra cost.
VIII. STRUCTURAL STEEL WORK M.S. I SERTS & HOOKS, A CHOR BOLTS ETC :
This specification covers the supply, fabrication, transportation to site and erection on prepared foundation
structural steel work consisting of columns, beams, flooring staircase, ladder and railing etc for pipe racks,
equipments, supporting structures, platforms, portal frame structures etc.
Fabrication, erection and approval of steel structures shall be in compliance with :
- These general specifications and IS:800
- Drawings and supplementary drawings to be supplied to the contractor during execution of the work.
Providing shop primer coat for steel structures.
Grouting of holding-down bolts, pockets and below base plates where required. ,
In case of conflict between the clauses mentioned here and the Indian Standards, those expressed in this
specification shall prevail.
The fabrication and erection of the steel work consists of accomplishing of all enumerated jobs including
providing all labour, tools and plant, all materials and consumables such as welding electrodes. Bolts and nuts,
oxygen and acetylene gases, oils for cleaning etc of approved quality as per relevant IS. The work shall be
executed according to the drawings, specifications, relevant codes etc in an expeditious and workman like
manner, as detailed in the specifications and the relevant Indian Standard codes and standard practices and as
directed by Engineer-in-charge.
The contractor shall be responsible to fabricate the structural strictly conforming to specifications and per
Any alternate design or change in section is allowed only when approved in writing try the Engineer-in-charge.
Rolled Sections :
The following grades of steel shall be used for steel structure.
Structural steel shall generally be of standard quality conforming to IS 226. Whenever welded construction is
specified plates of more than 20 mm thickness conforming to IS:2062 shall be used.
Welding Materials :
Welding electrodes shall conform to IS:814.
Approval of welding procedures shall be as per I5:823.
Bolts, Nuts and Washers :
Bolts and nuts shall be as per IS:1367. and tested as per IS:1608. It shall have a minimum tensile strength of 44
kg/mm2 and minimum elongation of 23% on a gauge length of 5.65 A (A- Original cross sectional area of the
gauge length). Washers shall be as per IS:20 16.
All materials shall conform to their respective specification. The use of equivalent or alternate materials will be
considered only in very special case subject to the approval of the Engineer-in-charge in writing.
Receipt of storing of materials supplied by Contractor :
Each rolled section must be marked for identification and each should be accompanied by manufacturer's quality
All steel parts furnished by contractor shall be checked, sorted out; straightened, and arranged by grade and
qualities in stores.
Structural with surface defects such as pitting, cracks, laminations etc shall be rejected if the defects exceed the
allowable tolerance specified in relevant standards. Filler wire/and electrodes shall be stored separately by
qualities with IS:816 and as per instructions given by Engineer-in-charge. Electrodes shall be perfectly dry and
drawn from an electrode over, if required.
Checking of quality of bolts of any kind as well as storage of same shall be made conforming to relevant
The contractor may use alternative materials as compared to design specifications only with the written approval
Materials Tests for items sup pied by the Contractor :
The contractor shall be required to produce manufacturer's quality certificate for the materials. Notwithstanding
the manufacturer's certificates, the Engineer-in-charge may ask for testing of materials in approved test houses.
The test, results shall satisfy the requirements of the relevant Indian standards.
Whenever quality certificates are missing or incomplete or when material quality differs from standard
specifications, the contractor shall conduct all appropriate test as directed by the Engineer-in-charge at no extra
cost to owner. Materials for which test certificates are not available or for which test results do not tally with
relevant standards specifications, shall not be used.
Fabrication shall be in accordance with I5.800 section V in addition to the following :
Fabrication shall be done as per approved fabrication drawings strictly to work points and work lines on the same.
The connection shall be welded or bolted as per design drawings. Work shall also include fabricating built up
Any defective material used shall be replaced by the contractor at his own expense, care being taken to prevent
any damage to the structure during removal.
All the fabricated and delivered items shall be suitably packed and protected from any damage during
transportation and hand4ing. Any damage caused at any time shall be made good by the contractor at his cost.
Any faulty fabrication pointed out at any stage of work shall be made good by the ~ at his cost.
Marking of members shall be made on horizontal pad, or on appropriate racks on supports order to ensure
horizontal and straight placement of such members.
Marking of members accuracy shall be ± 1 mm.
Cutting : .
Members shall be cut mechanically (by saw or sheer) or by oxyacetylene flame.
All sharp, rough, or broken edges, and all edges, of joints shall be ground.
No electric metal or cutting shall be permitted.
All edges cut by oxacetyelene process shall be cleaned of impurities and slag prior to assembly.
Cutting tolerance shall be as follow :
(a) For members connected at both ends + 1 mm
(b) Elsewhere +3 mm.
The edges preparation for welding of members shall be done by flame cutting. Cut faces shall not have cracks or
Edges preparation shall be as per I5~823.
Both holes shall be drilled.
Drilling shall he made to the diameter specified in drawings.
No enlarging of holes by filling, mandrel ling or Oxyacetytene flame shall be allowed.
Dimensional variations for holes (out of roundness, eccentricity, plumb line deviation shall be as per IS:800.
- Maximum deviation for spacing of two holes on the same axis shall be + 1 mm.
- Two perpendicular diameters of any holes shall not differ by more than 1 mm.
Drilling faults in holes may be rectified by roaming holes to the next upper diameter, provided that spacing of
new hole centres and distance of hole centeres to the edges of members are not less than what is permissible as
per code and that the increase of hole diameter does not impair the structural strength. Hole reaming shall be
al4owed if the number of faulty holes does not exceed 15% of the total numbers of holes for one joint.
Bending of plates, flats and sections shall be carried out on bending rolls or in presses.
Cold bending may be accepted when bending radius is equal or more than.
- 25 times member thickness for plates and flats.
- 25 h Or 25 b. tor rolled steel beams and channels according the lending..
- 45 b. for angles.
Where h = section height 8 b = flange width
When bending radius is less than that indicated in above. bending shall be done on hot metal by heating the
members up to a temperature as directed by the Engineer in charge.
Accuracy of bending operations shall be checked by means of templates and the clearance between members and
templates shall not be more than 1 mm
Bent members shall not have cracks or deep indentations from bending equipment. Preparation of members for
Assembly of structural members shall be carried out with proper jigs and fixtures to ensure correct positioning of
members (angles, axes, nodes, etc.)
Sharp edges, rust out edges, notches, irregularities and fissures due to faulty cutting shall be chipped or ground or
filled over the length of the affected area deep enough to remove faults completely. Edge preparation for welding
shall be done carefully. and accurately so as to facilitate a good joint.
Generally no special edge preparation shall be required for members less than 8mm thick. However obtaining
perpendicular of faces and grinding of edge where etc-necessary shall be carried out in these members.
The members to be assembled shall be clean and dry on the welding edges. under no circumstances shall wet
greasy rust or dirt covered parts be assembled. Joints shall be kept free from any foreign matter likely to get into
the gaps between members to be welded.
Before assembly the edges to be welded as well as adjacent areas extending for at least 20 mm shall be cleaned
(until metallic polish is achieved).
While assembling members, proper care shall be taken of welding shrinkage and distortions, as the drawing
dimension cover finished dimensions of the structure.
The elements shall be got checked and approved by the Engineer in charge or his authorised representative before
The permissible tolerances for assembly of members preparatory to welding shall be as per IS:823.
After the assembly has been checked, temporary tack welding in position shall be done by welding. Keeping in
view finished dimension of the structure.
Welding shall be carried out only by fully trained and experienced welders as tested and approved Engineer in
The cost involved thereon shall be borne by the contractor himself.
Qualification tests for welders as well as tests for approval of electrodes will be carried out as per IS:823. The
nature of test for performance qualification of welders shall be commensurate with the quality of welding required
on this job as judged by the Engineer in charge.
The steel structure could be automatically, semi automatically, or manually welded.
When welding is carried out in open air, steps shall be taken to protect the place of welding against wind or rain.
The electrodes, wire and parts being welded shall be dry.
Before beginning the welding operation each joint shall be checked to ensure that the parts to be welded are clean
and root gaps provided as per IS:823.
For continuing the welding of seams discontinued due to some reasons the end of the discontinued seam shall be
melted in order to obtain a good continuity. Before resuming the welding operation the groove as well as the
adjacent parts shall be cleaned for a length of approx. 50 mm.
For single butt welds (in V, 1/2V or U and double butt welds in double U, etc.) the rewelding of the root is
mandatory but only after the metal deposit on the root has been cleaned by back gauging or chipping.
For multi layer welding, before welding the following layer, the formerly welded layer shall be cleaned metal
bright by light chipping and wire brushing. Backing strips shall not be permitted. The defects in welds must be
rectified according to IS: 823 and as per instructions of Engineer-in-charge.
The mechanical characteristics of the welded joints shall be as per IS. 823.
Preparation of Members for Bolting :
Before assembly, the contacting surfaces of the members shall be cleaned and given a coat of primer as per
IS:2074. The members which are bolt assembled shall be set according to drawings and temporarily fastened with
erection bolts (minimum 4 pieces) to check the coaxiality of the holes. The members shall be finally bolted after
the deviations have been corrected, after which there shall not be gaps.
The bolts shall be tightened starting from the centre of the joint towards the edge.
The Engineer in charge or his representative shall have free access at reasonable times to the contractor's
fabrication shop and shall be provide all reasonable facilities.
Primer coat shall not be applied unless :
- Surfaces have been wire brushed, cleaned from dust, oil, rust etc.
- Erection gaps between members, spots that can not be pointed or where moisture or other aggressive agents
may penetrate have been filled with an approved type of putty or similar filling materials.
- The surface to be painted are completely dry.
- The parts where water or aggressive agents may collect (during transportation, storage, erection and
operation) are filled with approved material and provided with holes of drainage of water.
- Members and parts have been inspected an accepted.
- Welds have been accepted.
The erection work shall be permitted only after the foundation or other structure over which the steel work will be
erected is accepted and is ready for erection.
The contractor shall satisfy himself above the levels, alignment etc. for the foundation well in advance, before
starting the erection, chipping and out by the contractor at his cost.
Any faulty erection done by the contractor shall be made good at his cost
Steps shall be taken to prevent warping of item during unloading.
The parts shall be unloaded, sorted and stored so that they can be easily identified and can be taken out in order of
The parts shall be kept at least 150mm above the ground on wooden or steel blocks to protection against direct
contact with ground and to permit drainage of water.
Positioning and leveling of the structure, alignment and plumbing of the stanchion and every member of the
structure shall be accordance with the relevant drawings and to the fixing complete satisfaction of the Engineer in
The following checks and inspection shall be carried out before, during and after erection :
- Damages during transportation.
- Accuracy of alignment of structure.
- Erection according to drawings and specification
- Progress and workmanship.
In case, there be any deviations regarding positions of foundations or anchor bolts. which would lead to erection
deviations the engineer in charge shall be informed immediately. Rectifications in foundations orientation of bolt
holes etc. shall be carried out as a part of the work at no extra cost.
- The various parts of the steel structure shall be erected as to ensure stability against inherent weight, wind
- The structure shall be anchored and final erection joints completed after plan and elevation position of the
structural members have been verified with corresponding drawing and approved by the Engineer-in-
Mechanical equipments and structural columns are usually mounted on and firmly attached to a contracts
foundation, designed to minimize any setting and the resulting misalignment of the equipment parts, As it is not
possible to pour a block of concrete having a perfectly level and plane top surface, equipments are mounted on a
number of wedges of shims, or in some cases, supported by lacking screws built in the equipment, which rest on
the concrete foundations. After adjusting the equipments and structural column to proper alignment by means of
these wedges, shims or jack screws, the space between the base plate and the foundation is filled with a mixture of
sand and cement commonly called as “grout". The grout is allowed to harden completely, then the wedges or
shims are removed allowing the machine to rest solely on the grout and the voids left by the removal of the shime
or wedges are also filled with grout removal or retaining of shim or wedges are per purchaser's desire. The width
of the shime shall be 50 mm less than the space between two adjacent anchor bolts on 75 mm whichever is less.
The length of shime shall he same as base plate width and the thickness shall be kept as required however,
minimum number or shims in each pocket, should be used as far as possible. If wedges are used, it is preferably
put in between base plate and shime. For column having erection weight more than 20 tons shime will be
provided in every alternate bolt pocket and retained under the grout. For all equipments vessels, heat exchangers
and small columns, the shime may be removed after grout has well set and achieved full, strength. The void
formed on removing the shime shall be grouted with the similar grout mixture.
Sequence of operation :
Correct grouting shall consist of following operations. .
Preparation of foundation :
In order to assure a long bond between the grouting mixture and the hardened concrete of the foundation, the top
of the foundation should be cleaned thoroughly before the equipment is placed in position. The foundation should
be poured to the required level, and left rough. No attempt should be made to obtain a smooth surface. Care must
be taken grease spots must be avoided, as it is impossible to have bond on oily spots.
Installation and alignment :
The equipment and the structural column should be correctly and kept ready for grouting.
Form construction :
In order to obtain a solid layer of grout under the equipment, the grout shall be held firmly in place until it
hardens. This requires a strong well braced firm held tightly around the foundation and all joints shall be tight to
prevent leakage. It is prefarable to use 40 to 50 mm thick finished lumber if possible. The form should be at least
100 mm higher than the bottom of the equipment to provide a fluid heas which will help to force the grout
completely under the equipment and up inside any hollow space in its base.
Cleaning Foundation top :
In addition to the preparation of the foundation top as described in (preparation of foundation it is also required to
clean the foundation immediately preceding grouting. Also, to promote better bending the foundation top shall be
wet. After the equipment is installed and the form constructed, using compressed au, all dust and foreign matters
shall be blown off the foundation top. The foundation top shall be wet thoroughly and a slight stream of water
shall be kept running on it for a period of two to four hours prior to starting the placing of grout. When ready to
grout, again using compressed air all excess water on foundation top and in foundation bolt holes shall be blown
Preparation of grouting mixture :
Grouting of Anchor Bolts, holes, pockets and under base plates or under equipment have been broadly classified
into two categories e.g. non shrinking grout and ordinary grout.
Non shrinking grout shall consist of 1 part of ordinary portalnd cement : 1 part of clean, dry well graded sand :1
parts of Ferregrout on similar additive (as approved by the Engineers in charge). Water should be kept minimum
just to make the mix placeable.
Non shrinking grout shall be used for grouting purposes in :
(i) All vertical columns, towers, vessels, reactors having equipment height more than 6.0 M from anchor
(ii) All horizontal vessels having diameter 1000 mm.
(iii) All structural frame supports or platforms having height more than 6.0 M.
(iv) All compressor foundations.
Ordinary grout shall consist of 1 part of ordinary portland cement : 2 parts of clean dry well graded sand. Water
shall be kept minimum just to make the mix placeable.
Ordinary grout shall be used for grouting purpose in :
(i) All vertical columns, towers, vessels, reactors, having height less than 6.0 M from anchor base.
(ii) All horizontal vessels having diameter less than 1000 mm.
(iii) All structural frames or platforms having h2ight less than 6.0 M
(iv) All pumps, horizontal or vertical
(v) All heat exchangers
(vi) All other miscellaneous foundations on pipes or on paving.
Placing the grout mixture :
Grouting shall be continues, once started, without any interruption until complete.
Sufficient equipment, paddles and rods to face the grout under the equipment base, flexible steel strips of 1.5 mm.
x 12 mm or steel cable of 5 to 10 mm diameter long enough to pass under the equipment base sufficiently on each
side to allow holding at each end while the grout is being poured the strips shall be dragged back and forth
continuously this will add to uniform grout distribution. Supply of compressed air, air base and a nozzle with a
piece pipe long enough to reach under the base plate of equipment to blow off all dirt and excess water just before
The grout should be poured into the form on one side of the equipment only. Continuous moving of the steel
strips and ramming with rods will carry the grout under equipment page and through to the other side. After grout
has appeared all round the equipment base, and has reached the level of the bottom of the base, it is permissible to
pour grout into the form of all points around the equipment. Pouring and agitation of the grout should be
continued, until a level is reached about 100 mm hi her than the bottom, of the base. All the steel strips or wires
are to be removed and the grout thoroughly packed to fill the voids left by the strips, when the grout has taken an
initial set. and further flow outside of the base down to a level even with the base.
Removal of shims and wedges and final alignment checking :
After completion of the grouting as described above the grouting mixture shall be allowed to harden for a period
of 5 days. At the end of this period the wadges or shims may be removed. The anchor bolts are tightened
uniformly. The alignment of the equipment should now be rechecked. If serious misalignment is indicated, it
shows that grouting has not bean done properly, and it may be necessary to tear out the grout, realign and
grouagain if the alignment is correct, the voids left by the removal of shims (if it is removed) must be filled up
with the similar mixture as the grout. If the shims are retained. it should be thoroughly covered by grout.
M.S. METAL I SERTS :
All metal inserts and its fabrication, bolting, revetting welding etc- shall conform to the requirements specified
under clause of 'Specification for structural steel'. The metal inserts shall be fabricated as per drawings and
directions of Engineer in charge.
The placement of the metal inserts shall be in brick masonry, plain or reinforced concrete members. it shall be
securely placed in the member so that its position is not disturbed while concreting. suitable templates, spacer
blocks, dummy structures and staging shall be provided. Necessary cutting in the shuttering and adjustment of
reinforcement shall be directed for the placement of metal inserts if situation, so demands. Where so indicated, it
shall be welded to the reinforcement.
The exposed surfaces shall be given one coat of red oxide primer and where directed. protected by jute cloth
wrapping and typing.
M.S. chequered Plates :
Chequered plates shall conform to IS:3502. Steel for chequered plates shall conform to IS: 226. It shall be cleary
rolled and shall be free from harmful surface defects such as cracks, surface flaws etc. The plates shall be cut to
shape and fixed to bearing members as shown in relevant drawings and directed by the Engineer in charge. The
edges shall be made smooth and no burrs or jagged ends shall be left. The plates may be spliced with prior
consent of Engineer in charge but in that case care should be taken so that there is continuity in the pattern of the
plates between the two portions.
Anchor Bolts :
Anchor bolts material shall conform to IS: 226. The anchor bolts aseembly to be anchored or embedded in
concrete shall be placed and securely held in position strictly as per drawings before and during pouring of
concrete, with necessary wooden or steel templates and other devices.
Tolerance allowed for anchor bolts positioning shall be :
- For sleened bolts. one tenth of nominal bolt diameter.
- For bolts without sleeves, one twentieth of the nominal bolt diameter.
The surface not to be covered with concrete shall be greased and protected from damage by wrapping and typing
SPECIFICATIO S FOR PAI TI G
Cleaning and surface preparation :
All oil, grease, soluble welded flux, residues and salts shall be removed first, rust, scale shall be removed by hand
cleaning, chipping or using other impact tools. All loose material with scale, and loose non adherent rust shall be
removed by hand wire brushing, hand sanding and scrapping. All rough welds, burns, spatters and other sharp
surface projections shall be ground smooth. oil, grease, dust or foreign matters deposited on the surface deposited
after cleaning has to be removed before painting. In the event if rust occurs, the surface shall be cleaned again in
accordance with. specified method. Cleaning shall be discontinued each day in sufficient time to permit the
surfaces cleaned to be painted before the end of working day, Name plates and other items in contact with the
surface shall be removed/protected for painting'.
Already painted surfaces have to be cleaned in the same way as above after removing the old paint.
Application of Paint :
Prepared surface shall not be left exposed to weather, to moist atmosphere before receiving primer coat. Primer
shall be of good quality and make compatible with the enamel / aluminum paints to be applied. After applying
primer, painting should be done after drying time and before expiry of life of primer. Otherwise the primer has to
be removed by cleaning and reapplied before painting.
The name of the flowing medium in a pipe a the content of storage tank or equipment shall be written on the
ground colour applied to the surface. The colour of lettering shall be black unless otherwise specified by EIC.
Size of lettering :
The following sizes of lettering shall be stenciled on the pipe or equipment such that the writing is clearly and
easily visible from a maximum number of locations around the area.
Dia. of pipe/Equipment Size of Letter
Upto 30 mm 10 mm
30 mm to 50 mm 20 mm
50 mm to 80 mm 30 mm
80 mm to 150 mm 40 mm
150 mm to 250 mm 65 mm
250 mm 100 mm
Storage tanks/ Separators
Upto 1. Mt. dia 150 mm
Tanks above 2 Mts 200 mm
Direction of flow shall be marked with arrows on pipe lines carrying fluids in black. or as directed by ElC.
Mixing, preparation and storage :
Containers of primer paints, and thinners shall remain unopened in original manufacturers containers until
required for use. Deteriorated material shall not be used The ingredients shall be thoroughly mixed before use to a
smooth and uniform consistency. Thinning shall not exceed the limits established by the manufacturers.
Surface should not be coated in rain, wind snow, fog, mist or in areas, where air borne elements dust exist. Also
when the temp. is < 5° C and when relative humidity is > 80 %.
Blast cleaned surface shall be coated with one complete application of primer as soon as practicable but in no case
later than the same day as sand blasted. Each coat has to be applied on a continuous film of uniform thickness,
free of pores. Each coat should be properly dried before succeeding coat is applied.
When successive coats of same colour is to be applied the initial coat shall be slightly treated with a tinting
material compatible with the material so that complete coverage of second coat is indicated.
In case of brush application, the brushes should be of good quality and proper size Brushes of less than 5" is not
The brushing shall be done so that a smooth uniform coat is obtained Paint shall be worked in all corners. Brush
marks, withering of brush hairs should be avoided. If the surfaces one not accessible to brush, those areas should
invariably be painted by spray.
Sand Blasting and Epoxy painting :
The surface to be sand blasted is to be first cleaned to remove dust; grease, oil and remove Heavier layers of rust
by chipping. The abrasive used shall be hard, Sharp river sand o max. particle size not larger than 1.00 mm.
The compressor used shall be of size enough to produce displacement of 5.6 to 7 M3 per Min. of air at 7
The sand blasted surface shall be light grey /white uniform metallic colour, slightly roughened to form a
suitable anchor pattern for coatings. When viewed through a magnifying glass no corrosion products should be
visible. The same blasted areas shall correspond to SA 2 1/2 of the Swedish SVENSK std. 05-5900-1967 Pictorial
surface preparation standard.
After sand blasting the surface should be cleaned with dry compressed air even if the surface appear
clean. Suitable spray masks, air respirators, safety goggles should be used. The time gap between sand blasting
and application of primer shall not be more than 3 hours. Contractor has to deploy more men and blasting
machines so as to comply with the time limits.
EPOXY PAI TI G :
Applications of primer :
After cleaning the sand blasted surface with air, the primer has to be applied within 3 hours. The primer and
epoxy paints should be compatible to each other and preferably be on same make. The primer should contain
EPILAC-99, a primer pigmented with zinc phosphate and Micaceous iron oxide. The primer shall be mixed at site
in ratio 3:1 by volume between base to hardner. The mixed primer should be allowed to mature for 30 minutes
before application. The primer shall be applied by brush. Any gaps in between members should be filled by
Finish Coat :
After 24 hours from the time of application of primer, first coat of epoxy paint Epilac 976, High build coating
shall be applied. The paint should be mixed at site, in the ratio 3:1 by volume between base to hardner or as
suggested by manufacturer. The mixed paint should be applied immediately by brushes to a uniform glossy film.
The FIRST COAT shall be GREY in colour and the SECOND IN WHITE or vice versa, The time gap between
first and second coat shall be 24 hours. After application of coat the surface should be allowed to cure for 7 days.
Curing Test :
No softening to be noticed after one hour of placing a cotton soaked in methyl-isoketone (MIBK) is laid on the
painted surface and covered with watch glass. If softening is observed it should be allowed to cure for one or two
Thickness test :
Calibrated measuring gauge like Elcometer should be arranged by Contractor to measure the dry film thickness of
each coat of paint.
* * *
Name of work :- Surface facility for Gas Supply to M/s Shakti Ceramic at
S.Kadi & to M/s Siddhath Ceramics SND GGS II.
Item Item Description No. Unit Qty Place of Issue
1 M.S. LINE PIPE
A 114.30MM X 4.80MM NO 5 ONGC Designated Store
B 60.30MM X 5.5 MM NO 80 -------do--------
SIGNATURE OF TENDERER WITH SEAL
Name of work :- Surface facility for Gas Supply to M/s Shakti Ceramic at S.Kadi &
to M/s Siddhath Ceramics SND GGS II.
SL. DESCRIPTION OF ITEM QTY. UNIT RATE AMOUNT
1 LAYING O/G PIPE LINE
Loading at ONGC source of supply,
transportation to site and unloading at
site within 75kms. distance. Laying in
position to correct line and level.
Assembling, welding joints of over
ground pipelines of various sizes at site
at all elevations as per specifications
and direction of EIC. The rate includes
supply of electrodes of approved quality
and make. The rate to be inclusive of all
marginal cutting etc. testing of pipe as
per specifications and supplying and
painting with one coat of red oxide zinc
chromate primer and two coats of
alluminum/enamel paint after thorough
cleaning. The paints to be supplied
should be of approved specification and
got approved prior to application
LAYING O/G PIPE LINE
a 100 MM ND X 4.8 MM A/G LINE 5 M 163.00 815.00
b 50 MM ND X 5.5 MM A/G LINE 80 M 138.00 11040.00
c Supply & Laying of 25 MM ND X 4.38 2 M 276.00 552.00
2 SUPPLY & INSTL OF BEND 0.00
Supply / fabrication and welding of
following sizes of bends in true plumb
and level as per the specifications,
drawings and direction of EIC. Rate
also includes testing alongwith the line
at the specified test pressure as
directed by EIC and painting with one
coat of primer, two coats of paint of
approved quality and colour to be
supplied by the contractor.
a 50 MMNDX90DEG.SCH40 12 NO 190.00 2280.00
b 50 MMNDX45DEG.SCH40 5 NO 118.00 590.00
3 FAB OF TEE BRANCH 0.00
Cutting out holes in pipes and welding
of pipes piece at the hole to form
branches to the main line including
cutting out and welding and other
marginal cutting etc completed with
saddle plate.Work to be completed as
per direction of EIC.
a 50MM ND FABR. OF BRANCH 10 NO 285.00 2850.00
4 SUPPLY & INSTL OF REDUCER
Suuply and fixing of readymade tapers
(connectric/ eccentric) of schedules and
sizes as indicated below. In line level
and position at all elevations, (The
linear measurement of the reducers
shall not be included in the linear
measurements). Item also includes
upply and application of one coat of red
oxide zinc chromate and two coats of
enamel paints and testing along with
a 100 X 50MM -SCH40 2 NO 1493.00 2986.00
5 STEEL STRUCTURALS 0.00
Supply & fabrication of structurals
conforming ot IS : 226/2062. The item
includes fabrication and erection at all
levels of structural members ap per
drawings. Demension and as per
specification using electrodes of
approved quality. The intem includes
cleaning, supplying and painting with
one coat of red oxide zinc chromate
primer and two coats of
aluminium/enamel paint as directed.
a SUPPLY & FABR. OFSTEEL STR. 305 KG 61.00 18605.00
6 SUPPLY OF SOF/ B F
Supply of raised face slip on / Blind
flanges of the following sizes and class
ratings. The flanges should confirm
IS/ASA API Standards, (Before placing
orders, approval of EIC has to be
a 50MM ND 150# SOF 12 NO 300.00 3600.00
7 WELDING OF FLANGES 0.00
Laying in position, assembling and
welding the slipon \ weldneck flanges
to true plumb and level. The rate to be
inclusive of marginal and other cuttings
as required . The rate is inclusive of
testing of the flange joint and cleaning,
supply and application of one coat of
red oxide zinc chromate primer and
two coats of Alluminium / enamel
synthatic paint as per specifications
and directions of EIC.
a 50MM ND 16 NO 196.00 3136.00
8 SUPPLY & FIXING OF FOLLWING 0.00
Supply fabrication and welding of
following sizes and ratings of sockets in
true plumb and level as per the
drawings and direction of EIC rate also
includes testing along with the line at 1
1/2 times of the specified pressure of
the same and painting with one coat of
primer, two coats of approved quality of
paint to be supplied by the contractor.
a 15 MMND SCH40 SOCKET/PLUG 10 NO 179.00 1790.00
b 15 MMND X1500 CL S.N.Valve 10 NO 668.00 6680.00
9 Supply of En-8 foundation bolts
Supply of high tensile steel studs, bolts,
nuts and washers to suit the relevant
class fittings and as per ANSI - B - 16.5
and as per direction of EIC . 52 kg 162.00 8424.00
10 FIXING OFSOF/BF 0.00
Fixing of Flange-flange set or flange-
blind flange set in plumb and level. The
rate to include tightening of studs and
bolts washer and supply of oil resistant
permanite or equivalent gaskets with
gasket selling compound. The rate to
include testing of the joint and painting
after completion of piping works.
a 50MM ND 10 ST 127.00 1270.00
11 INSTALLATION OF VALVES / 0.00
Installation of following valves in
position as stated in the drg. gasket if
required and tightening of nuts and bolts
and painting gasket if required and
tightening of nuts and bolts and
painting the valve with one coat of
primer and two coats of approved colour
and quality of enamel paint to be
supplied by contractor. The job includes
replacement of gland packing during
hydrostatic test.(The valve may also
required to be tested prior to their
installation and no extra amount will
be paid for this)
a 50MM X 150 CLASS G.V. 2 NO 249.00 498.00
12 SUPPLY & INSTALLATION OF VALVE 0.00
Providing at site following size and
types of Gate valves with companion
flanges studs, nuts, washers and
reinforced Gaskets as per API 6D,
specifications, drawing and direction of
EIC. The valves shall be procured from
the manufacturers /authorized dealer of
the vendors as per the vendor list
attached and prior approval to be
obtained from EIC. The item includes
the hydrostatic testing of the valve as
per API-6D and or Specification
a 50MM X 150 CLASS GATE VALVE 10 NO 9492.00 94920.00
Supply of high tensile steel studs, bolts,
nuts and washers to suit the relevant
class fittings and as per ANSI - B - 16.5
and aper direction of EIC .
13 Interconnecting or hooking-up the main
line at required places and positions
and as per direction of EIC. Job
includes cutting, cleaning, beveling of
existing main line after its
depressurization and its hook-up with
the new line, providing corrosion as
applicable, cleaning of oil spilled at
location and restoration of site as per
the direction of EIC OR Cutting hole in
main pipe and reinforcement saddle to
make the work complete to form equal /
unequal tees, testing and providing
corrosion as directed by EIC. for under
ground interconnection operations
involved such as excavation, back filling
after completing the interconnection,
final clean-up etc. are to be carried out
as directed by EIC. Removal of
interconnection shall be carried out as
per the standard practice and as
directed by EIC
a) .Prov. conn.- O/G 4 AU 2600.06 10400.24
14 EARTH WORK EXCAVATION.
Filling with available excavated earth (
excluding rock) in trenches, plinth, side
of foundation etc. in layer not exceeding
20 cm in depth consolidating each
deposited layer by ramming / watering
lead upto 50 m and lift upto 1.5m.
5 M3 101.85 509.25
15 Providing and laying cement concrete in
foundations, footings and bases for
columns excluding the cost of centering
b) PROV. P.C.C. 1:3:6 1 M3 2791.05 2791.05
16 PROV.PLASTER1:6 MIX.12mm C/M
17 12 mm cement plaster of mix 1:6 (1
cement :6 fine sand)
18 PROV.PLASTER1:6 MIX.12mm C/M 30 M2 67.65 2029.50
service tax @10.30% of 33% Rs. 5974.29
Signature of Bidder
ame of work: Surface facility for Gas Supply to M/s Shakti
Ceramic at S.Kadi & to M/s Siddhath Ceramics SND GGS II.
TE DER o. DZ1SC09003
ESTIMATED VALUE: Rs. 1.817 LACKS
I /We hereby agree to carry out the work at :
1 ) _________% above, in words
(________________________________________ ___________ ___________ )
percentage above the cost put to tender.
2) _______________ % below, in words
( ______________________________________________________________ )
percentage below the cost put to tender.
3) At par with the cost put to tender.
SIGNATURE OF TENDERER WITH SEAL