GUIDE TO WRITING A CURRICULUM VITAE I. INTRODUCTION In the academic job market, a well-organized and neatly presented curriculum vita is an important document for the employment seeker. Developing an effective vita is one of the first steps taken to organize a job search. A curriculum vitae is similar to a resume in that it is used to document work, professional experience and education. However, a curriculum vitae is more detailed and emphasizes academic involvements and achievements. It is most commonly used in academic settings (especially higher education) while a resume is more appropriate for a business and non-education environments. Proper preparation of a vita is important for many reasons: 1. The preparation process (i.e., defining, collecting, organizing, and analyzing information) allows the opportunity for personal self exploration and self evaluation. It takes time to develop a vita, which will highlight unique qualifications and personality. 2. Proper presentation of a vita will enhance the possibility of obtaining interviews throughout the job search. A vita is a marketing tool used to persuade an employer to grant you an interview. 3. During an interview, the vita can serve as a framework or outline from which questions and answers may be generated. II. FORMAT Many of the rules for resume writing apply also for a curriculum vita: 1. Be specific, yet concise. Avoid the use of complete sentences in favor of phrases. Utilize "action words." Avoid neutral phrases (i.e., duties included...) and personal pro-nouns. Never use ‘I’ in the curriculum vita. 2. Utilize white space to create a balanced and visually attractive document. Headings and sections should be spaced and emphasized (by using CAPITAL letters, indenting, bold facing). A vita is a formal document, not an essay, and should not look cluttered and disorganized. 3. Be consistent in format, spelling and grammar. Proofread for typographical errors. Always spell out words. Do not use abbreviations. 4. Length will vary depending on experiences and background. III. CONTENT The body of the vita can contain many sections. The essential sections are: 1. Contact Information Name, address, telephone numbers (home and office) should be placed prominently at the top of the first page. All subsequent pages should contain name and page number at top of each page (right-hand side). 2. Education List in reverse chronological order. Include type of degrees, dates, academic disciplines and institutions attended. Also include titles of dissertations and sometimes the names of theses and faculty advisors. This category may also include post graduate work, additional training received and significant course work (if appropriate/relevant). 3. Academic/Professional Honors List fellowships, assistantships, awards and citations. There may be an overlap with other categories. Place more emphasis on graduate performance rather than undergraduate performance. 4. Professional Experience List in reverse chronological order. Include job title, employer, location, dates of employment and responsibilities. If experiences include more than one area, break this category into functional titles (i.e. administrative experience, teaching experience, research experience) and list accordingly. For general experiences, a category of "EXPERIENCE" will suffice. 5. Research/Grants (if appropriate to field of study) List grants both received and in process of application. Include dates, names of grants/research, purpose, program outline and program outcome. 6. Presentations List presentations including dates, sponsoring organization, audience, title and location/site. Consulting activities and committee assignments may also be included. 7. Publications List all articles/audio-visual/books/monographs that have been either published, accepted, submitted or in progress. Utilize citations appropriate to individual fields of study. List most recent first and indicate state of progress. If publication list is extensive, have a separate appendix. 8. Professional Affiliations/Memberships List organizations contributing to professional credentials. Include names, office held, activities, and events/conferences attended. 9. References List this section last on the vita. (This is open to Emory graduate students and alumni of Emory.) A. If a dossier file has been established with The Career Center, it is appropriate to state: "Reference available upon request." It is then each student’s responsibility to request (in writing or by email) that dossier materials be sent to specific institutions. To request dossier material, contact: The Career Center Emory University 1784 North Decatur Road, Suite 200 Atlanta, GA 30322 Attn: Dossier Coordinator (404) 727-6211 B. Without a dossier file, provide a separate sheet listing between 3 and 5 references. Include proper name, title, department/division, organization, address and phone numbers. Be sure to check with individual references to assess each one’s interest and comfort (as well as permission) in serving as a reference. Optional Categories for vita include: 1. Certification/Special Certificates 2. Areas of Teaching/Language Competency 3. Additional Data This category serves as a "catch-all" in many ways. Include areas such as extensive travel, citizenship status (if appropriate), and volunteer community involvement. Computer skills, certifications and languages skills may also be included (if not listed already). NOTE: Do not include items related to health, physical appearance, and marital status or birth date. Keep items relevant to professional goals. IV. REPRODUCTIONS A vita should be printed on a laser printer (white, off-white/cream paper). Sometimes your vita will be copied numerous times and given to all reviewers. Therefore, it is best to avoid paper that does not copy well. V. COVER LETTER When applying by mail or email, a cover letter should always accompany a curriculum vita. VI. ADDITIONAL INFORMATION The Career Center staff is available during business hours to assist you with questions/concerns. Services include: 1. Dossier Coordinator to assist in establishing a file and advising on policies and procedures related to dossier services 2. Review of Vita/Cover Letter/Employer correspondence, please bring printed copy for "drop off." The turn around time for this service is approximately 48 hours. 3. Career Counselors are available by appointment at 404 727-6211 to discuss job search strategies, interviewing, and curriculum vitae critiques. VII. CV SAMPLE: Job Candidate Name, Ph.D. Research Institute Street Address City, State Zip Code (999) 999-9999 firstname.lastname@example.org EDUCATIONAL BACKGROUND: Emory University, Atlanta, GA Ph.D., Molecular Pharmacology and Biological Chemistry May 200x Dissertation or Thesis Advisor: Dr. Name Dissertation or Thesis Title: Can put tile in italics. Integrated Graduate Program in the Life Sciences Northwestern College of Iowa, Orange City, IA Bachelor of Arts, Biology/Health Sciences summa cum laude May 200x RESEARCH EXPERIENCE: Children’s Healthcare of Atlanta, Atlanta, GA 200x-present Department of Endocrinology, Supervisor: Dr. Name Research Associate Perform genetic analysis of mutations causing hormone-independent signaling of the human luteinizing horone receptor. Emory University, Atlanta, GA 200x-200x Department of Biochemistry and Molecular Biology, Advisor: Dr. Name Postdoctoral Fellow Analyzed functions of the proteasome, the central protease of cell cycle and growth control Emory University Medical School, Atlanta, GA 200x-200x Department of Molecular Pharmacology and Biological Chemistry, Advisor: Dr. Name Doctoral student Regulated m2 muscarinic acetylcholine receptor desensitization by Phosphorylation. Northwestern College of Iowa, Orange City, IA 200x Biology Department, Advisor: Dr. Name Undergraduate Research Assistant Identified angiogenic factors and Rb-induced anti-angiogenic factors in retinoblastoma cells TEACHING EXPERIENCE: Emory University, Atlanta, GA 200x-200x Adjunct instructor Taught Introductory Biology with laboratory (cell biology, genetics, evolution) Taught undergraduate Genetics with laboratory. Developed course outline and objectives, selected specific material to cover, selected required texts, wrote and presented lectures, wrote and administered exams and quizzes, developed and graded written and oral class projects Northwestern College of Iowa, Orange City, IA 200x Teaching assistant Integrated Graduate Program in the Life Sciences, Graduate Molecular Biology I Attended lectures, conducted twice- weekly review and discussion sessions, wrote test questions and graded exams Job Candidate Name, Page 2 ADDITIONAL TEACHING ACTIVITIES: Private tutor, Emory University, GA 200x Tutored freshman biology student with learning disability Provided AP chemistry private lessons in college-level chemistry Guest lecturer, Northwestern College, IA, Biochemistry class 200x Substitute lecturer, National Louis University, General biology 200x Supervised first-year graduate student in 12-week research project 200x Private tutor, Northwestern College, IA, Molecular Biology I 200x Lab assistant, Northwestern College, IA, Microbiology. Prepared lab reagents, 200x answered questions during lab sessions, graded papers and quizzes. FELLOWSHIPS AND AWARDS: American Cancer Society postdoctoral fellowship 200x-200x Postdoctoral traineeship, Cancer Biology Training Grant, University of Chicago 200x-200x Howard Hughes Medical Institute Pre-doctoral Fellowship 200x-200x Student Travel Fellowships, International Symposia on Subtypes of Muscarinic 200x, 200x Receptors Best student poster award, Chicago Signal Transduction Symposium 200x Best student poster award, Great Lakes Chapter of the American Society for 200x, 200x Pharmacology and Experimental Therapeutics Finalist, Northwestern College Sigma Xi research presentation competition 200x Faculty honors, Northwestern College, IA (awarded to two graduates each year) 200x ADDITIONAL ACTIVITIES AND HONORS: Faculty honors, Northwestern College, IA (Awarded to two graduates each year) Procured a lab discount on restriction enzymes in exchange for stocking and monitoring inventory in an on-site supply freezer "The Epic of Creation" lecture series, Chicago Center for Religion and Science/Lutheran School of Theology Chicago Homecoming alumni speaker, Northwestern College, IA NAIA All-America, Volleyball and Track/Field GTE-CoSIDA Academic All-American and player of the year, volleyball Job Candidate Name, Page 3 PUBLICATIONS: 1. Author, co-authors. "Desensitization and Internalization of the m2 Muscarinic Acetylcholine Receptor are Directed by Independent Mechanisms." Journal of Biological Chemistry 270: 29004-2901, 200x. 2. Author, co-authors. "Two Homologous Phosphorylation Domains Differentially Contribute to Desensitization and Internalization of the m2 Muscarinic Acetylcholine Receptor." Journal of Biological Chemistry 272: 14152-14158, 200x. 3. Author, co-authors. "Internalization of the m2 Muscarinic Acetylcholine Receptor: Arrestin-independent and -dependent pathways." Journal of Biological Chemistry 272: 23682-23689, 200x. 4. Author, co-authors. "Arrestin-independent Internalization of the m1, m3, and m4 subtypes of Muscarinic Cholinergic Receptors. Journal of Biological Chemistry 271: 12967-12972, 200x. INVITED REVIEWS: 1. Author, co-authors. Molecular events associated with the regulation of signaling by M2 muscarinic receptors. Life Sciences, 64: 363-8, 200x. 2. Author. Quick Guide: The Proteasome. Current Biology 8: R902, 200x. 3. Author, co-authors. Desensitization of G-protein coupled receptors in the cardiovascular system. Annual Review of Physiology, 61: 169-92, 200x. 4. Author, co-authors. "Tbe Role of G-protein Coupled Receptor Kinases in the Regulation of Muscarinic Acetylcholine Receptors" in Cholinergic Mechanisms: From Molecular Biology to Clinical Significance (Proceedings of the Ninth International Symposium on Cholinergic Mechanisms), Progress in Brain Research (200x), K. Loffelholz and J. Klein, eds., Elsevier. SELECTED ABSTRACTS (National and International Meetings): 1. Author, co-author. (200x) Agonist-dependent phosphorylation of the m2 muscarinic acetylcholine receptor: Two phosphorylation domains possess distinct regulatory roles. Seventh International Symposium on Subtypes of Muscarinic Receptors. Vienna, VA. 2. Author, co-author. (200x) Agonist-dependent phosphorylation of the m2 muscarinic acetylcholine receptor: Two phosphorylation domains possess distinct regulatory roles. ASBMB Fall Symposium, Molecular Recognition in G Protein Signaling. Keystone, CO. 3. Author, co-author. (200x) G-protein coupled receptor kinase activity is required for rapid desensitization of the m2 muscarinic acetylcholine receptor but not for receptor sequestration. Ninth International Conference on Second Messengers and Phosphoproteins. Vanderbilt University, Nashville, TN. SELECTED SEMINARS: 1. "Suppressors of mutation in sen3, an essential proteasome regulatory subunit." University of Chicago yeast group seminar series, June 200x. 2. "Allosterism and protein-protein interactions in regulation of G-protein coupled receptors." Northwestern College (IA) invited lecture, October 200x. 3. "Agonist-dependent phosphorylation of the m2 muscarinic acetylcholine receptor: Two phosphorylation domains possess distinct regulatory roles." Seventh International Symposium on Subtypes of Muscarinic Receptors, November, 200x. Job Candidate Name, Page 4 4. "Functional and structural basis for m2 muscarinic acetylcholine receptor desensitization." Howard Hughes Medical Institute Predoctoral and Physician Postdoctoral Fellows meeting, June 200x. 5. "Receptor desensitization in cardiac regulation", Northwestern College (IA) biology department seminar series, March 200x. 6. "Role of G-protein coupled receptor kinases in m2 muscarinic acetylcholine receptor desensitization." Northwestern University Sigma Xi competition, April 200x. 7. Annually presented a formal department seminar at Northwestern University Department of Molecular Pharmacology and Biological Chemistry. REFERENCES: (Can be a separate last page. Make sure you include your contact information at the top, in case it gets separated when copies of your vita are made.) Post doctoral adviser Department University Address City, State, Zip Code (999) 999-9999 email address Doctoral Adviser Medical School Address City, State, Zip Code (999) 999-9999 email address 3rd recommender Department University Address City, State, Zip Code (999) 999-9999 email address Portions of this sample were excerpted from the Chronicle of Higher Education website, http://www.chronicle.com/jobs. See the website articles in the “Career Talk” section.