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NHAEYC Strategic Plan Final 2007-2010

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					           New Hampshire Association for the Education of Young Children
                            2007-2010 Strategic Plan

Table of Contents                                                                       Page Number

Section One- Affiliate Information                                                                2

    o   Introductory Letter                                                                       3
    o   Organizational History                                                                    4
    o   State Affiliate Structure Report                                                          5
    o   Accountability Report                                                                     7

Section Two- Statements                                                                        8- 9

    o   Mission Statement
    o   Vision Statement
    o   Value Statement

Section Three- Describe the process used to conduct your internal and external assessments    10-11

Section Four- What were the critical needs/priorities identified?                                12

    Core Analysis Reports

    o   Business Practices                                                                       13
    o   Organizational Development                                                               15
    o   Governing Board                                                                          17
    o   Membership                                                                               19
    o   Programs/Services                                                                        21
    o   Research & External Assessment                                                           24

    Critical Issues Report                                                                       25

Section Five- Critical Issues                                                                    27

    o   Year One & Year Three Outcomes, Targets, Goals, and Objectives                        28-38
    o   Accountability by Committee/ Board Member Role                                        39-43

Section Six- Financials                                                                          44

    o   Four Year Budget                                                                      45-46
    o   Financial Assumptions                                                                 47-48

Section Seven- Master Three Year Calendar                                                     49- ??




                                                                                                       1 

 
    Section One- Affiliate Information




                                         2 

 
                 ~ON OFFICIAL NHAEYC STATIONARY~
                 New Hampshire Association for the Education of Young Children

                                         Introduction


August 3, 2007



Ms. Gwen Simmons
Director, Affiliate Relations
National Association for the Education of Young Children
1313 L St, NW
Washington, DC 20005

Dear Gwen,

As President of New Hampshire Association for the Education of Young
Children (NHAEYC), I hereby request that NHAEYC be considered for
Re-Affiliation with the National Association for the Education of Young
Children (NAEYC). We thank NAEYC for the helpful resources and support
provided to assist us during the creation of our strategic plan.


Sincerely,




Denise Corvino
President of NHAEYC




                                                                                 3 

 
                  New Hampshire Association for the Education of Young Children

                                        Organization History
                                            Summary


The New Hampshire State Affiliate of the National Association for the Education of Young Children has
a rich history extending several decades. Our organization has been led by some of our esteemed
colleagues, including many of whom are still in the field of Early Care and Education in New Hampshire.

Since the 1970s the board members of the New Hampshire Association for the Education of Young
Children (NHAEYC) have collaborated and worked hard to organize and participate in key events
throughout NH such as retreats, membership fairs, co-sponsorship of the Annual Children’s Parade at the
State House during the Week of the Young Child, the Erickson Evenings at various locales in the state,
special speaking engagements, and numerous conferences.

In 1995 the organization began the process of affiliate development with a survey of membership. The
board revised the bylaws, mission statement, and goals, and created new job descriptions for officers.
They launched a pilot program to work toward achieving the long-term goal of acquiring office space,
financially supporting an affiliate coordinator, and increasing membership. NHAEYC obtained non-profit
status in 1998. Advocacy initiatives included the appropriate allocation of funds from the Child
Development Block Grant, Statewide Public Kindergarten Initiatives, and the NH Early Childhood
Professional Development System. In 1999 membership had reached 675.

In December 2003, NHAEYC achieved national re-affiliation. The Board established a comprehensive
policy and procedure manual, and set short and long-term goals and objectives for the organization. For
the first time, NHAEYC retained office space and engaged an Affiliate Coordinator.

 NHAEYC is now well into the third year of the 2004- 2007 strategic plan. This year has been a year of
significant change. Membership has continued to grow into the 900-950 member range, with a majority of
members signing up or renewing during conference times. The Executive board has expanded creating
new positions, including members-at-large and fund development and they continue to strive to achieve
and maintain fiscal viability. Board Members participate on several other local, regional, and state boards
and task groups. They have recently hired a full-time executive director and are looking forward to
continued growth. They continually are seeking member input through assessment tools and open board
meetings in an effort to ensure that they are supporting their membership. NHAEYC has made great
strides in the last three years and their leadership is focused toward the future.




                                                                                                          4 

 
                      New Hampshire Association for the Education of Young Children

                                    State Affiliate Structure Report
                                   September 1, 2007- August 31, 2010

Affiliate Name: New Hampshire Association for the Education of Young Children (NHAEYC)

Affiliate ID: NH, 41

Board Structure: NHAEYC Governing Board 


    Executive Committee
    Position                              Name                       Degree     NH ECPDS

    President                             Denise Corvino             MS         TMF3

    Past-President                        Johanna Booth-Miner        BS         Dir 3, TMF 2

    President-Elect                       Lorraine (Lori) Harris     MS         Dir 4, TMF 3

    Vice President                        Kristin Booth              MS         Dir 3, TMF 2

    Vice President- Fund Development      Kate Stanley Robinson      AS         LT 3

    Treasurer                             Mariana Creighton          MS         Dir 4, TMF 2

    Secretary - Membership                Vacant

    Secretary –Recording                  Tracy Pond                 MS         TMF 2

    Marketing/Public Relations            Vacant



    Governing Board Members
    Position                              Name                       Degree     NH ECPDS

    Accreditation                         Kate Mawson                BS         LT 3, Dir 3, TMF 2

    Affiliate Council Rep                 Monica Poole               AS         LT 1, Dir 3

    Scholarship Coordinator               Claudette Mallory          MS         LT2, Dir 2

                                          Diane Mulvaney             BS

    Publications Coordinator              Pam Binette                MS



                                                                                                     5 

 
    Committee Members

                                          Name                       Degree     NH ECPDS
    Position
    Spring Conference                     Kate Stanley Robinson      AS         LT 3

                                          Lisa Ranfos                MS         Dir 3, TMF 2

    Administrators’ Conference            Lori Harris                MS         Dir 4, TMF 3

                                          Lisa J. Strout             MS         Dir 3, TMF 3

    Newsletter                            Lisa J. Strout             MS         Dir 3, TMF 3

    Public Policy                         Ellen Ellsberg Edge        M.Ed.

                                          Sara Secore                AS         Dir 1


    Members at Large

                                          Name                       Degree     NH ECPDS

                                          Gail O’Brien               BS         Dir 3, TMF 2

                                          Anita French               M.Ed.      TMF 3

                                          Jan Richards               BS         Dir 3

                                          Anne Grassie

                                          Peter Sawtell              BS         LT 2

                                          Dawn Fowler

                                          Brooke Arthur              MS

                                          Karyn Moschella            BS         TMF 1

                                          Christina Tarnes           M.Ed.      Dir 4, TMF 3

NHECPDS- New Hampshire Early Childhood Professional Development System Code:

LT= Lead Teacher          Dir= Director    TMF= Trainer, Mentor, Faculty Levels: 1-4

Local Structure:


                                                                                               6 

 
NHAEYC is the sole NAEYC affiliate within the State of New Hampshire. There are no local or state
chapters. NHAEYC serves the entire state of New Hampshire.

As the sole state affiliate, NHAEYC holds open board meetings at various locations throughout the State.
We also distribute a newsletter to our members. As part of the strategic plan, NHAEYC is in the process
of recreating our web page, as well as a master email list of all of our members to serve as a means of
networking to all areas of the State of New Hampshire.

Regional Structure:

NHAEYC acknowledges the advantages to a regional collaboration and is currently working with
Vermont Association for the Education of Young Children (VAEYC) on a collaborative Administrator’s
Conference and we have started discussions with the other New England states. In addition, we are
working with the Massachusetts Association for the Education of Young Children (MassAEYC) on
creating yearly regional affiliate training for board members.

Internal Management Structure:

NHAEYC maintains an office at PO Box 85- 219 Lovejoy Road, Lempster NH 03605-0085. At present
there is one full time paid employee serving as Executive Director (Lisa J. Strout).

 




                                                                                                       7 

 
                  New Hampshire Association for the Education of Young Children

                                             Accountability


The NHAEYC board is committed to the implementation and success of its 2007-2010 Strategic Plan. To
ensure the success of this plan, NHAEYC board members and committee chairs shall maintain regular
reporting of their specific content areas in the following manner.

    •   NHAEYC Governing Board including committee chairs and committee members are responsible
        for fulfilling the goals and objectives listed in the strategic plan as they pertain to their
        committees and content areas. A master three year calendar and spreadsheet of all goals and
        objectives, by program area, will be distributed at the October 2007 board meeting.

    •   NHAEYC Governing Board, committee chairs, and staff member(s) shall refer to the strategic
        plan in all reporting at the scheduled board meetings beginning in October 2007.

    •   Written updates shall be due in advance (two weeks prior) to the scheduled monthly board
        meetings, by sending them electronically to the Executive Director.

    •   The Organizational Development Committee will serve as the accountability task force members
        may include but are not limited to, the president, past president and president elect. This
        committee shall report at all board meetings and is responsible for the on-going monitoring of the
        plan. This committee shall report at all board meetings and is responsible for the on-going
        monitoring of the plan. This committee shall initiate the annual review and update of the plan.
        The annual review will coincide with the budgeting process, beginning 2-3 months prior to the
        next fiscal year.

    •   The Strategic Plan will be used as the basis for NHAEYC’s board recruitment efforts. Based on
        the plan, the focus will be on potential board members who have expertise in the following
        content areas: financial planning, fundraising, public relations, marketing, accreditation, public
        policy, family child care, advanced professional development training, and male interest.


    •   NHAEYC’s fiscal year ends August 31st. Therefore, the first annual report of the 2007-2010
        strategic plan will be submitted to NAEYC by September 30, 2008.


    •   NHAEYC will submit to NAEYC a revised 3 year strategic plan by September 30, 2010.




                                                                                                             8 

 
    Section Two- Statements




                              9 

 
                New Hampshire Association for the Education of Young Children


Mission Statement:

To support and advance the professional development of affiliate members in their efforts to
provide quality early care and education for the children of New Hampshire

Vision Statements:

Every NH early childhood professional will be fully compensated, respected, and supported and
will have access to an integrated professional development system.

Every NH child enrolled in early care and education programs will be attending a National
Association for the Education of Young Children (NAEYC) accredited program and cared for
and educated by a NH credentialed professional.

Every NH family will have access to an accredited program providing excellent early childhood
education as outlined by the standards of the NAEYC Academy for Early Childhood Program
Accreditation (NAEYC Accreditation).

Every NH early care and education program will be accredited by NAEYC Accreditation and
staffed by NH credentialed professionals.

Value Statements:

NHAEYC values partnerships with individuals and organizations invested in supporting the
professional needs of early care and education professionals and the young children they serve in
New Hampshire.

NHAEYC values collaboration with the NH Early Childhood Professional Development System
to provide a professional credential and career lattice for early care and education professionals
in New Hampshire.

NHAEYC values and seeks to be a dynamic and inclusive membership organization positioning
itself to provide barrier resolution to the many challenges facing early childhood professionals.

NHAEYC values the NAEYC Academy for Early Childhood Program Accreditation system as
providing a professional benchmark for quality early childhood education and as providing a
foundation for quality initiatives in the field.




                                                                                                10 

 
    Section Three- Describe the process used to conduct your
               internal and external assessments




                                                           11 

 
                New Hampshire Association for the Education of Young Children

NHAEYC acknowledges this is an area where much work is needed and will be addressed and
developed in the upcoming strategic plan in each of the NAEYC defined areas- Business
Practices; Organizational Development; Governing Board; Membership; & Programs and
Services. Currently, NHAEYC is utilizing the following internal & external assessments.

Internal:

1. NHAEYC 2004-2007 Strategic Plan

2. NAEYC HPIO Questions

3. Verbal Feedback & Discussions from Board meetings

External:

1. Annual Assessment Survey tool completed by attendees & distributed at all NHAEYC events.

2. NHAEYC Website- Contact Info section available for public and member support.

3. Open NHAEYC Board Meetings- members and non-members are invited to come and share
information.

4. Past President’s Breakfast- opportunity for past board members to share ideas.

5. Solicitations from Statewide Organizations- NHAEYC is an active collaborator with many of
the statewide ECE organizations actively soliciting input and seeking opportunities to grow.

6. Financial Accountant- We work with a certified financial accountant, Rusty Mosca- Nathan
Weschler & Company- to assist with financial & federal IRS inquiries.

7. Payroll Services- We contract with a payroll company- Checkmate Payroll Services- to
process the full time employee payroll & file required state/federal taxes.




                                                                                              12 

 
    Section Four- What are the Critical needs/
              Priorities Identified




                                                 13 

 
                New Hampshire Association for the Education of Young Children

                                  CORE ANALYSIS REPORT
                                     Business Practices

SWOT Analysis

      Strengths:

         o   Full time Executive Director (ED)
         o   Inclusive Board-with core group of volunteers
         o   Virtual office-moving electronically
         o   Working with payroll company & tax accountant


      NH DHHS Child Development Bureau & NH Child Care Advisory Council- All Business
      Practices are intended to support our collaborative work with the state of NH Child Development
      Bureau & NH Child Care Advisory Council. Throughout each section of this document, these
      headers define the key components we are addressing to collaborate with their strategic plans.

      Weaknesses:

         o   No existing business plan
         o   No existing succession plan
         o   Lack of D & O insurance (Directors & Officers)
         o   Executive Director needs more training in management areas
         o   Currently have two websites unlinked
         o   Main website maintained by outside company
         o   Lack of annual reviews for Executive Director
         o   Need to create an employee handbook for full time employees-current handbook is
             limited & outdated
         o   Need to create a development committee to address long term goals of organization
         o   Have not implemented marketing/public relations- need to outreach to early care and
             education community to work towards building relationships in communities to expand
             knowledge of child care and importance of role of early care and education professionals


      Opportunities:

         o   Executive Director full time
         o   Executive Director with training can recreate and link websites
         o   Board meetings can travel around state with collaborative organizations hosting
         o   Inclusive board involved in many agencies & organizations around state




                                                                                                   14 

 
                    New Hampshire Association for the Education of Young Children

         Threats:

            o   Manpower needed of full board
            o   Governing Board at risk without D & O Insurance


         Priority Recommendations:

    1.   Need to create a business plan.
    2.   Need to create a succession plan.
    3.   Research D & O Insurance
    4.   Provide additional training in management to ED
    5.   Link websites & provide training to ED to maintain
    6.   Revise Employee Handbook
    7.   Schedule Annual Reviews with subcommittee
    8.   Create Development Committee
    9.   Revitalize Marketing/Public Relations Committee




                                                                                    15 

 
                New Hampshire Association for the Education of Young Children
                               CORE ANALYSIS REPORT
                               Organizational Development

SWOT Analysis

      Strengths:

          o   All board members are online
          o   Full time Executive Director
          o   Annual Survey revised yearly & distributed at all events/meetings- information collected
              & used for planning
          o   Nominating committee in place
          o   Newsletter distributed twice a year
          o   Collaboration with NH Child Care Advisory Council (NHCCAC)- charged with primary
              leadership of one strategic goal
          o   Collaboration with New England States-Vermont AEYC for annual Administrator’s
              Conference & in process of creating first regional affiliate board training with
              MassAEYC- Marcia Farris, Executive Director
          o   Revitalized Public Policy committee has connected with ELNH- Early Learning NH- and
              recently created an email list currently being utilized for advocacy updates
          o   Membership remains stable (900-950 members)
          o   Conference registration with credit card payment option now available

      NH DHHS Child Development Bureau & NH Child Care Advisory Council-

      Child Development Bureau- Interagency Collaboration; Partnerships; Membership Email
      Database; Recruitment, Collaboration, and Public perception; and Child Care Resource and
      Referral

      NH Child Care Advisory Council- Increase public awareness for the value of quality child care
      services; strengthening the infrastructure and capacity to support quality child care services in
      New Hampshire

      Weaknesses:

          o   Creating affiliate training- no funds to support attendance for first year
          o   Public Policy committee is struggling- needs members
          o   Create more interagency collaborations with organizations around state
          o   Membership is not increasing & very few volunteers on committees
          o   Lack of succession planning for committees-few people doing tasks without new
              members to cross-train/mentor
          o   No list-serve in place for quick communication of information to members




                                                                                                          16 

 
                 New Hampshire Association for the Education of Young Children

    Opportunities:

       o    Active core group of members;
       o    Regional state affiliates eager to collaborate on projects/events
       o    Board members are in variety of agencies and can cross-fertilize with other organizations
       o    Potential adoption of International Training Program/Collaboration



    Threats:

       o    Lack of manpower –potential burnout & loss of historical knowledge


    Priority Recommendations:

       1.   Create stronger collaborations with regional AEYC states- MA, VT, ME, CT, & RI
       2.   Increase Public Policy Advocacy Efforts
       3.   Collaborate/Cross-Fertilize board members with other organizations
       4.   Continue regional affiliate training with financial assistance for board development
       5.   Increase membership of organization & increase volunteer opportunities
       6.   Create list-serve for quicker communication (?e-news?) for members




                                                                                                   17 

 
                New Hampshire Association for the Education of Young Children

                                   CORE ANALYSIS REPORT
                                       Governing Board


SWOT Analysis

      Strengths:

          o   Core of volunteer board members
          o   Annual retreat
          o   Board retention
          o   Financials stable for current operations
          o   Board Orientation manual up to date
          o   Email Communications with Board members effective
          o   Full Time Executive Director
          o   Board meetings traveling around state
          o   Ran first “Past Presidents Breakfast” event

      NH DHHS Child Development Bureau & NH Child Care Advisory Council-

      Child Development Bureau- Board Development; Committees; Serving Child Care professionals;
      and Research and Evaluation; Supporting Inter-Agency Collaboration

      NH Child Care Advisory Council- Developing adequate, diversified financial resources;
      Increasing public awareness for the value of quality child care services; continuing to develop the
      professionalism and standards in the field; and strengthening the infrastructure and capacity to
      support quality child care services in NH

      Weaknesses:

          o   Roles & Responsibilities/Policy & Procedure Manual outdated-includes job descriptions
              for board positions/committees & By-Laws
          o   Inconsistent board orientation training-lack of attendance/board members coming on
          o   Finances stable for existing work-strategic plan addresses areas that will need funding
          o   Need to strengthen & empower finance, fund, marketing, & public policy committees
          o   Need support to create committees on development, professional development training,
              grant writing, & male interest
          o   No current review of individual board members performance
          o   No review/assessment of effectiveness of meetings- needs to align more closely with
              strategic goals
          o   Work being accomplished in committees not being publicized
          o   Many past board members no longer active with organization- burned out- need to
              revitalize & bring back for history & knowledge
          o   Reports from committees are sparse- need to create a reporting system




                                                                                                       18 

 
               New Hampshire Association for the Education of Young Children

    Opportunities:

       o   Over 900 members in organization
       o   Affiliate training occurring with regional states
       o   Website can be designed for more board member information


    Threats:

       o   Less attendance at meetings because of traveling statewide
       o   “Burnout” of core volunteer board members


    Priority Recommendations:

       1. Update Roles & Responsibilities- including By-Laws, Job descriptions, Policy &
           Procedure Manual
       2. Schedule yearly board orientation training
       3. Increase revenue of organization through use of committees/board members
       4. Review & Update Committees- Fund, Finance, Marketing/Public Relations, & Public
           Policy
       5. Create new ad-hoc committees & recruit members at large/volunteers in organization-
           Development, Professional Development Training, Grant Writing, & Male Caucus
       6. Review attendance policies & determine course of direction
       7. Create review systems of individual board performance & meeting effectiveness- align
           with Strategic Goals
       8. Marketing/Public Relations Committee publicize work being accomplished by the
           organization
       9. Foster longevity- reconnect past board members for mentoring/history/planning
       10. Create reporting system to include “Monthly & End of the Year” Reports from
           Committees




                                                                                             19 

 
                    New Hampshire Association for the Education of Young Children

                                   CORE ANALYSIS REPORT
                                         Membership

SWOT Analysis

      Strengths:

          o   Two Annual Conferences- member discounts for any NAEYC member (not just NH)
          o   Solid Benefits in place for members
          o   Stable membership numbers
          o   Traveling “open meetings” including training for attendees
          o   Fully staffed office support with “live & virtual” support
          o   Connecting with two colleges with conference volunteering

      NH DHHS Child Development Bureau & NH Child Care Advisory Council-

      Child Development Bureau- Early Childhood Communities; Memberships; Serving Child Care
      Providers; Credentialing; Child Care Resource and Referral; Infants and Toddlers; School-Aged
      Child Care; Supporting Quality in Child Care; Supporting Children’s Development; Supporting
      Cultural Competency; Supporting Health and Safety for Young Children; Supporting Child Care
      Licensing; Child Care Community Services; Research and Evaluation; Board Development;
      Governance; and Committees

      NH Child Care Advisory Council- Increasing public awareness for the value of quality child care
      services; continuing to develop the professionalism and standards in our field; and strengthening
      the infrastructure and capacity to support quality child care services in NH

      Weaknesses:

          o   Committee/growth ideas of organization requires revenue not supported in budget
              currently
          o   Outreach to colleges limited-volunteering at conferences only
          o   Demographics available from NAEYC not being utilized to full capacity to create
              inclusive organization
          o   Marketing materials/plan not being implemented to publicize benefits
          o   No existing display boards or brochures of services to be used at public events
          o   Need to continue to create leadership opportunities-spread out work of board
          o   Lack of connection with legislative members making policies in state



      Opportunities:

          o   Marketing plan outlined in 2004-7 strategic plan
          o   Alan Simpson coming up to do half day training at regional affiliate event, Sept. 2007
          o   Several board members teach/work at colleges educating ECE professionals
          o   Review benefits/Services

                                                                                                       20 

 
               New Hampshire Association for the Education of Young Children

    Threats:

       o   Lack of growth of organization with certain demographics- students are future leaders-
           Colleges/universities not connected with national organization
       o   Lack of mentoring/leadership/growth of profession
       o   Potential of ECE professionals not aware of and getting needed supports and services


    Priority Recommendations:

       1. Create revenue opportunities to support work of organization
       2. Outreach to colleges & universities to advocate, recruit, maintain & find leadership for
          the future
       3. Utilize demographics to “target” populations to serve
       4. Review & revise marketing plan
       5. Create Displays/Brochures to recruit & market services
       6. Review Current Benefits & provide more as necessary
       7. Create Leadership & Mentoring opportunities
       8. Invite and provide complimentary memberships to legislative leaders of state- Senate
          President, Speaker of House, & Members of Child & Family Committee




                                                                                                     21 

 
                New Hampshire Association for the Education of Young Children

                                   CORE ANALYSIS REPORT
                                      Programs/Services

SWOT Analysis

      Strengths:

          o   “Open Meetings” traveling around state with trainings
          o   Two annual conferences with membership discount
          o   Discounts & benefits to members
          o   Two newsletters published a year
          o   Online conference registration system operational for credit card payment option
          o   Annual Survey results reviewed & utilized for planning events
          o   Scholarships available to members for NAEYC & Professional Development trainings
          o   Financial assistance with the NH Early Childhood Professional Development system for
              first credential application
          o   Website with updated information
          o   Collaborations with organizations such as Early Learning NH, NH Child Advocacy
              Network, NH Child Care Advisory Council, NH Child Care Resource & Referral
              agencies

      NH DHHS Child Development Bureau & NH Child Care Advisory Council-

      Child Development Bureau- Supporting Quality in Child Care; Supporting Early Childhood
      Professionals; Early Childhood Communities; Memberships; Serving Child Care Providers;
      Credentialing; Child Care Resource and Referral; Infants and Toddlers; School-Aged Child Care;
      Supporting Quality in Child Care; Supporting Children’s Development; Supporting Cultural
      Competency; Supporting Health and Safety for Young Children; Supporting Child Care
      Licensing; Child Care Community Services; Research and Evaluation; Board Development;
      Governance; and Committees


      NH Child Care Advisory Council- Developing adequate, diversified financial resources;
      Increasing public awareness for the value of quality child care services; continuing to develop the
      professionalism and standards in our field; and strengthening the infrastructure and capacity to
      support quality child care services in NH




                                                                                                       22 

 
                  New Hampshire Association for the Education of Young Children

    Weaknesses:

       o   Websites need to be merged for quicker access for members
       o   Website is utilized for limited NHAEYC information- has ability to expand as an
           informative resource area
       o   Members are requesting more professional development training opportunities on key
           areas of quality, varying levels of training (novice to advanced), & requesting more
           networking opportunities with colleagues
       o   Public policy committee information on website needs to be updated
       o   Unable to address requested job search database by members-collaborate with NH Child
           Care Resource and Referral
       o   Unable to address requested database of training opportunities around state-possible
           collaboration with NHCCR&R to provide more comprehensive system
       o   Unable to address member requested support of higher education-currently only financial
           support for workshops/conferences available
       o   Lack of advertisement for members achieving milestones- credentials, awards, education
           degrees, publishing materials, etc.
       o   Currently not marketing membership “gift certificates” for families for child care
           providers
       o   Possible duplication of services with other organizations
       o   Unsure what other affiliates nationally are providing for their members
       o   Conferences- need to streamline RFP’s-policies/procedures-create succession plan for
           new chairs


    Opportunities:

       o   Ability to get quality research/initiative information out to members via website and
           trainings
       o   Website could support “members only” section
       o   Solid benefits are in place


    Threats:

       o   If not current with information & addressing needs- then could lose members to other
           organizations providing resources & support




                                                                                                   23 

 
                      New Hampshire Association for the Education of Young Children

        Priority Recommendations:

    1. Merge Websites for quicker access
    2. Review feasibility to expand website to develop as “one stop” information resource; possible
        “members only” section
    3. Continue to review annual surveys for requests of member needs/profession
    4. Provide more trainings & networking opportunities- “Train the Administrator-Licensing areas,
        quality initiatives, etc;” Accreditation; Health, Safety, & Nutrition; Quality Indicators-
        ITRS/ECRS, etc.; Assessment/Observation; Curriculum Development; “Ask the Experts;”
        European Child Care Qualification Comprehensive Training
    5. Update public policy committee information on website- address raising awareness; loan
        forgiveness legislation; fostering greater advocacy activities & participation; assessing state
        advocacy needs & collaborating with organizations to implement
    6. Review opportunity to create a job search database- search & post resumes
    7. Review current Logo Design
    8. Review feasibility to create a training calendar of statewide trainings-possible collaboration with
        NH Child Care Resource & Referral (NH CCR & R)
    9. Review costs of providing additional scholarships for college education
    10. Review possible publication of member milestones- credentials, awards, education degrees,
        publishing materials, etc.
    11. Create a document to support membership “gift certificates”
    12. Work with organizations to determine what services are being duplicated/collaborated
    13. Review NAEYC Affiliates to determine what services & benefits they are providing their
        members
    14. Conferences- streamline brochures/presenters/budgets, etc.




                                                                                                        24 

 
                 New Hampshire Association for the Education of Young Children

                                   CORE ANALYSIS REPORT
                                 Research & External Assessments


       NH DHHS Child Development Bureau & NH Child Care Advisory Council-

       Child Development Bureau- Governance, Research & Evaluation, QRS, Assessments

       NH Child Care Advisory Council- Continuing to develop the professionalism and standards in the
       field; and Strengthening the infrastructure and capacity to support quality child care services in
       NH.

Additional Priority Recommendations – not included in the five identified NAEYC sections

    1. Strategic Planning 2007-2010, past and future development
    2. Collaborate with NH Market Rate Survey
    3. Continue collaboration with NHCCAC 5 year strategic plan- determine what additional areas we
       can support with research
    4. New England Comparisons/National Comparisons
    5. State to State communication/collaborations
    6. Create surveys to be more internally consistent
    7. Utilize website for polling, assessing values, & developing state plans
    8. Quality Rating System- System wide support based on NAEYC & current research
    9. Utilize existing NAEYC demographics to support growth of organization




                                                                                                      25 

 
                  New Hampshire Association for the Education of Young Children

                                        Critical Issues Report


This list was developed based on the information gathered in the Core Analysis Reports. The following
issues are the most important issues facing the organization today. However, please note that the most
critical issue facing NHAEYC is manpower. Volunteerism has dwindled due to lack of delegation of
tasks and a very small percentage of members participate actively, leaving the bulk of the work to the
core 10-15 board members.

 (1) Website- Merge two systems; Establish ownership & maintenance of websites; and possible
expansion to include: Job search- Members only section- “One stop” resource information- State training
calendar-Polling & Assessing research options- State plans

(2) Services to Members- Increase membership retention & recruitment; Provide more volunteer
opportunities; Create list-serve for member updates/e-newsletter; Publicize work being accomplished by
members & organization; Review requests & current services being offered; Create leadership &
mentoring opportunities; Provide more trainings/networking opportunities; Review scholarship
opportunities; Devise ideas to highlight member achievements; Keep updated email addresses; Use
postcards & website to communicate more effectively

(3) Board Development & NHAEYC Documentation- Business plan; Succession plan-organization &
committee members/chair; D & O Insurance; Employee Handbook; Provide yearly affiliate trainings &
board orientations; Update Roles & Responsibilities-By-laws-Job Descriptions-Policy & Procedures
Manual; Review & update attendance policy; Recruit more committee members to distribute work;
Increase attendance at meetings & events

(4) Committees- Create new ad-hoc committees- Development- Professional Development Training-
Grant Writing- Male Interest Committee; Revitalize Marketing/Public Relations Committee; Review
existing committees & update-Fund, Finance, Conferences, & Public Policy; Increase advocacy efforts

(5) Marketing plan- Review old strategic plan; Attend training by Alan Simpson; Create marketing plan;
Create displays/brochures of services/gift certificates; Review logo and designs

(6) Public Policy- Increase advocacy efforts; Raise awareness with public; Loan forgiveness legislation;
Fostering greater advocacy activities & participation; Assess NH advocacy needs; Collaborate more
effectively with organizations such as ELNH, NH CAN, NH CCAC, etc.; Increase “voice” in NH

(7) Collaborations- Create stronger relations with regional affiliates- MA, ME, VT, CT, RI; Collaborate
with statewide organizations-cross fertilization; Foster longevity-reconnecting past board members for
mentoring/history/planning; Outreach to colleges/universities to advocate, recruit, maintain, & find
leadership for the future; Connect with legislative leaders of state-memberships/advocacy; Connect with
national affiliates to determine services/supports they are providing to members; Collaborate with Child
Development Bureau- Market Rate Survey, etc.; Increase “voice” in New Hampshire


                                                                                                       26 

 
                 New Hampshire Association for the Education of Young Children

(8) Assessments- Executive Director annual review; Individual board member performance reviews;
Meeting effectiveness assessments; Create monthly & year end reporting system of strategic
goals/committees; Utilize demographics to “target” populations served; Continue to revise annual survey;
Strategic Goals & Objectives; New England Comparisons/National Comparisons; State to State
Collaborations; Create more internal consistent surveys/assessment tools; Quality Rating System support;
Utilize more NAEYC demographic information

(9) Fund Development & Revenue Opportunities - Recreate structure of committee; Define roles of
members; Create job description; Create website area to address sponsors/vendors/donors; Increase
revenue through fund development & grant writing to support work of organization and professional
training opportunities to the members




                                                                                                      27 

 
    Section Five- Year One and Year Three Outcomes,
              Targets, Goals, and Objectives




                                                      28 

 
                  New Hampshire Association for the Education of Young Children

                                      Critical Issues #1- Website
Year One

Program Area (s): Business Practices, Programs & Services

Outcome: As a result of merging the two websites, the organization will be better equipped to establish
ownership and maintenance of the website.

Target: By year one, the website will be merged and the Executive Director will have received training.

Goals:

1. Merge www.NHAEYC.org and www.shopnhaeyc.org into one website.

2. Establish ownership and maintenance of website.

3. Train Executive Director on website practices/updating procedures.

Year Three

Program Area (s): Programs & Services, Research & External Assessment

Outcome: By valuing and embracing members’ suggestions and ideas, the organization will provide
more supports and services to its members through the revised www.nhaeyc.org website.

Target: To increase membership services on the website.

Goals:

1. Review feasibility to expand website services to include:

         A. Job Search Database- search & post resumes

         B. “One Stop” information resource area- possible members only section

         C. Statewide Training Calendar- joint collaboration with NH Child Care Resource & Referral
         network

         D. Review utilizing website for polling, assessing values, and developing state plans




                                                                                                      29 

 
                  New Hampshire Association for the Education of Young Children

                               Critical Issues #2- Services to Members


Year One

Program Area (s): Organizational Development, Membership

Outcome: As a result of building and maintaining a strong, diverse, and active membership, NHAEYC
will be better able to achieve its mission on behalf of early care and education professionals, children, and
families.

Target: A membership of 1200 members will be achieved by September, 2010.

Goals:

1. To establish a strong membership base committed to the care and education of young children.

2. To develop diversity of membership through geographic location, work settings, and careers.

3. To review current services available to members.

4. To review annual survey of requests and determine additional services needed.

5. To continue to develop a plan of leadership and mentoring opportunities.

6. To devise ways to highlight membership achievements.

7. To create more effective communication tools for members.

Year Three

Program Area (s): Governing Board, Organizational Development, Membership, Business
Practices, Programs & Services

Outcome: As a result of establishing a strong base of members, NHAEYC will become more responsive
to its membership and will be better able to inform membership about new benefits, upcoming events,
and opportunities for volunteerism.

Target: New services and opportunities will be available to members.




                                                                                                          30 

 
                  New Hampshire Association for the Education of Young Children



Goals:

1. To develop criteria and accountability for members to volunteer for organization.

2. To create a list-serve for members to stay updated- possible e-newsletter.

3. To publicize awareness of work being done by the Governing Board.

4. To implement the leadership & mentoring opportunity plan.

5. To provide additional comprehensive training opportunities.




                                                                                       31 

 
                  New Hampshire Association for the Education of Young Children

              Critical Issues #3- Board Development & NHAEYC Documentation

Year One

Program Area (s): Business Practices, Governing Board, Organizational Development

Outcome: By maintaining an effective organizational structure, the organization will ensure continuity
and stability in governance, while protecting its board members.

Target: A review of all NHAEYC Documentation will be completed by August 31, 2008.

Goals:

1. To create a business plan.

2. To create a succession plan for the organization & committee members/chairs.

3. To research various D & O Insurances and obtain coverage or a policy.

4. To revise current Employee Handbook to make comprehensive for full time employees.

5. To create an annual regional training for all governing board members to develop their skills and
talents as members of the board and collaborate regionally.

6. To orient all incoming board members once a year, committee chairs to the organization’s mission,
structure, and responsibilities.

7. To update the Roles & Responsibilities; By-Laws; Job Descriptions; and Policies & Procedures
Manual.

Year Three

Program Area (s): Business Practices, Governing Board

Outcome: As a result of an effective organizational structure, NHAEYC will be more structurally sound
to provide financial assistance for increased governing board members and training opportunities.

Target: A plan will be in place to fund the annual regional affiliate training event.

Goals:

1. To create financial stability of a regional training for governing board members.

    2. To recruit diverse members to attend and participate in various ways in committees, events, etc.




                                                                                                          32 

 
                 New Hampshire Association for the Education of Young Children

                                  Critical Issues #4- Committees
Year One

Program Area (s): Governing Board, Organizational Development, Programs and Services,
Membership

Outcome: By engaging in continuous contact with our members & statewide organizations, the
organization will review the current committees & revise to meet the organization and members’ needs.

Target: To review and revitalize existing committees by August 31, 2008.

Goals:

1. To create a comprehensive marketing and public relations committee by recruiting members.

2. To review existing committees, streamline practices, and update accordingly- Fund, Finance,
Conference, and Public Policy.

Year Three

Program Area (s): Governing Board, Organizational Development, Programs and Services,
Membership

Outcome: By engaging in continuous improvement, the organization will increase its diversity of
committees to meet the needs of the members.

Target: New Ad-hoc committees will be formed by August 31, 2010.

Goals:

1. To create new ad-hoc committees including Organizational Development; Professional Development
Training; Grant Writing; and Male Interest.

2. To review existing changes to long standing committees to determine effectiveness.




                                                                                                        33 

 
                  New Hampshire Association for the Education of Young Children

                                 Critical Issues #5- Marketing Plan
Year One

Program Area (s): Best Practices, Membership

Outcome: As a result of a marketing/ public relations plan, the organization will become recognized in
the early care and education community of New Hampshire as the leading expert on early care and
education

Target: A marketing plan and materials will be created by August 31, 2008.

Goals:

1. To review the 2004-2007 strategic plan marketing information.

2. To attend the affiliate regional training with Alan Simpson in September 2007.

3. To determine Product, Benefits, and Services to “market.”

Year Three

Program Area (s): Business Practices, Membership, Programs and Services

Outcome: As a result of planning a comprehensive marketing plan, the organization will implement its
efforts statewide.

Target: An implemented marketing plan in place by August 31, 2010.

Goals:

1. To have displays, brochures, and marketing materials available at state events.

2. To have a marketing plan implemented statewide.




                                                                                                     34 

 
                  New Hampshire Association for the Education of Young Children

                                   Critical Issues #6- Public Policy
Year One

Program Area (s): Programs and Services, Organizational Development

Outcome: As a result of a focused and collective effort in advocacy, the organization will become a
resource for supporters of early care and education policies and will become known as a NH Champion
for Children.

Target: A public policy strategy will be updated by August 31, 2008.

Goals:

1. To update information on the website to be accurate and up to date.

2. To increase awareness of issues related to educators, children, and families.

3. To strengthen advocacy efforts with collaborative organizations around the state.

4. To share NAEYC’s Call to Action Public Policy Information.

5. To be a more vocal “voice” in New Hampshire.




                                                                                                      35 

 
                  New Hampshire Association for the Education of Young Children

                                  Critical Issues #7- Collaborations
Year One

Program Area (s): Organizational Development, Governing Board, Membership, Programs and
Services, Research and External Assessments

Outcome: As a result of creating stronger collaborations in statewide and regional organizations,
NHAEYC will become a more effective diverse organization while increasing supports and resources
without duplicating efforts.

Target: To create stronger relationships with a variety of early care and education organizations.

Goals:

1. To create a tighter collaboration with Vermont and Massachusetts through professional development.

2. To evaluate and determine the role NHAEYC is currently playing with statewide organizations.

3. To connect with legislative leaders of the state- sharing knowledge of early care and education and
advocacy.

4. To connect with NAEYC Affiliates to determine what services and benefits they are providing for
their members.

5. To contact the NH DHHS Child Development Bureau regarding collaboration on data such as the
“Market Rate Survey.”

Year Three

Program Area (s): Organizational Development, Governing Board, Membership, Programs and
Services, Research and External Assessments

Outcome: By soliciting input and creating collegial relationships, NHAEYC will become the leading
resource in early care and education in New Hampshire.

Target: Be the leading collaborator with statewide, regional, and national organizations.




                                                                                                         36 

 
                  New Hampshire Association for the Education of Young Children

Goals:

1. To create a stronger relationship with regional AEYC states- Maine, Connecticut, and Rhode Island.

2. To continue to create opportunities for NHAEYC to support statewide organizations in their efforts to
provide quality care for young children and families.

3. To continue to foster opportunities for past board members to come and support the growth and
development of the organization by providing history, mentoring and planning.

4. To establish more connections with colleges and universities to advocate, recruit, maintain, mentor,
and find leadership for the future growth of the early care and education profession and the organization.




                                                                                                        37 

 
                  New Hampshire Association for the Education of Young Children

                                    Critical Issues #8- Assessments
Year One

Program Area (s): Business Practices, Governing Board, Membership, Programs and Services,
Research and External Assessment

Outcome: As a result of continued assessment of NHAEYC members and non-member participants,
NHAEYC will be better able to address the needs of the NH early care and education community.

Target: To create, revise, and utilize effective assessment tools.

Goals:

1. To review and revise current annual review tool for Executive Director and schedule an annual review.

2. To create monthly and year end reporting systems of strategic & committee goals.

3. To continue to review and revise the annual assessment survey tool for members.

4. To research national and regional comparisons on a variety of topics relevant to member and statewide
needs (ie. Quality Rating Systems, etc.).

5. To develop a plan to create more state wide collaborations to create resources, services, and needs.

Year Three

Program Area (s): Business Practices, Governing Board, membership, Programs and Services, Research
and External Assessment

Outcome: By valuing and embracing national perspectives and members suggestions, NHAEYC will
become a more effective and responsive affiliate organization.

Target: To research assessment tools and have research available.

Goals:

1. To review and revise individual board member performance and meeting time effectiveness tools.

2. To utilize more NAEYC demographic information to “target” populations and services.

3. To continue to assess the organizational needs to create a 2010-2013strategic plan.

4. To continue to assess internal consistent surveys and assessment tools.




                                                                                                          38 

 
                  New Hampshire Association for the Education of Young Children

                Critical Issues #9- Fund Development & Revenue Opportunities
Year One

Program Area (s): Business Plan, Organizational Development, Governing Board

Outcome: As a result of recreating a comprehensive Fund Development committee, NHAEYC will
continue to be able to devise financial plans for funding professional development opportunities for its
membership.

Target: To restructure existing committee to be more effective by August 31, 2008.

Goals:

1. To restructure the current committee based on feedback from first year (2007) implementation.

2. To redefine the roles of its committee members.

3. To create new policies and procedures.

4. To create a space on the website to address sponsors, vendors, and donors.

5. To increase revenue through fund development and grant writing to support the work of the
organization and the professional development opportunities of its members.




                                                                                                           39 

 
                  New Hampshire Association for the Education of Young Children

            Accountability by Committee/ Board Member Roles & Responsibilities


Business Practices                                                  Committee/Board position 
Priority Recommendations:                                            
                                                                     
1. Need to create a business plan.                                  Organizational Development 
                                                                    committee 
2. Need to create a succession plan.                                Organizational Development 
                                                                    committee & Executive Director 

3. Research D & O Insurance                                         Organizational Development 
                                                                    committee & Executive Director 

4. Provide additional training in management to ED                  Organizational Development 
                                                                    Committee 
5. Link websites & provide training to ED to maintain               Executive Director 
6. Revise Employee Handbook                                         Past President, President, 
                                                                    President Elect 
7. Schedule Annual Reviews with subcommittee                        Past President, President, 
                                                                    President Elect 
8. Create Development Committee                                     Nominating Committee & 
                                                                    Executive Director 
9. Revitalize Marketing/Public Relations Committee                  Nominating Committee & 
                                                                    Executive Director 
                                                                     
                                                                     
Organizational Development                                           
Priority Recommendations:                                            
1. Create stronger collaborations with regional AEYC states-        Marketing Committee , 
MA, VT, ME, CT, & RI                                                Executive Director, & 
                                                                    Conference Committees 
2. Increase Public Policy Advocacy Efforts                          Public PolicyCommitee & 
                                                                    Marketing Committee 
3. Collaborate/Cross-Fertilize board members with other             All Board Members 
organizations
4. Continue regional affiliate training with financial assistance   Professional Development 
for board development                                               Committee & Finance 
                                                                    Committee 


                                                                                                      40 

 
5. Increase membership of organization & increase volunteer       Membership Committee 
opportunities
6. Create list-serve for quicker communication (?e-news?) for     Membership Committee & 
members                                                           Marketing Committee 
                                                                   
                                                                   
Governing Board                                                    
                                                                   
Priority Recommendations:                                          
1. Update Roles & Responsibilities- including By-Laws, Job        Organizational Development 
descriptions, Policy & Procedure Manual                           Committee & 3 Presidents 
2. Schedule yearly board orientation training                     Human Resources Committee 
3. Increase revenue of organization through use of                Finance Committee, Fund 
committees/board members                                          Development Committee, & 
                                                                  Grant Writing Committee 
4. Review & Update Committees- Fund, Finance,                     Organizational Development 
Marketing/Public Relations, & Public Policy "oversee"             Committee 
5. Create new ad-hoc committees & recruit members at              Organizational Development 
large/volunteers in organization- Development, Professional       Committee 
Development Training, Grant Writing, & Male Caucus
6. Review attendance policies & determine course of direction     Executive Board 
7. Create review systems of individual board performance &        3 Presidents 
meeting effectiveness- align with Strategic Goals
8. Marketing/Public Relations Committee publicize work being      Marketing Committee 
accomplished by the organization
9. Foster longevity- reconnect past board members for             President 
mentoring/history/planning
10. Create reporting system to include “Monthly & End of the      Executive Director & all 
Year” Reports from Committees                                     committees 
                                                                   
Membership                                                         
                                                                   
Priority Recommendations:                                          
1. Create revenue opportunities to support work of organization   Fund Committee, Finance 
                                                                  Committee, Grant Writing 
                                                                  Committee 
2. Outreach to colleges & universities to advocate, recruit,      Membership Committee 
maintain & find leadership for the future
3. Utilize demographics to “target” populations to serve          Membership Committee 



                                                                                                41 

 
4. Review & revise marketing plan                                    Marketing Committee, 
                                                                     Executive Director, & 
                                                                     Membership Committee 
5. Create Displays/Brochures to recruit & market services            Marketing Committee 
6. Review Current Benefits & provide more as necessary               Executive Board 
7. Create Leadership & Mentoring opportunities                       All Committees‐ Nominating 
                                                                     Committee & Professional 
                                                                     Development Committee focus 
8. Invite and provide complimentary memberships to legislative       President, Professional 
leaders of state- Senate President, Speaker of House, & Members      Development Committee, & 
of Child & Family Committee                                          Public Policy Committee 
                                                                      
Programs/Services                                                     
                                                                      
Priority Recommendations:                                             
1. Merge Websites for quicker access                                 Executive Director 
2. Review feasibility to expand website to develop as “one stop”     Executive Director & President 
information resource; possible “members only” section
3. Continue to review annual surveys for requests of member          Vice President 
needs/profession
4. Provide more trainings & networking opportunities- “Train         Professional Development 
the Administrator-Licensing areas, quality initiatives, etc;”        Committee 
Accreditation; Health, Safety, & Nutrition; Quality Indicators-
ITRS/ECRS, etc.; Assessment/Observation; Curriculum
Development; “Ask the Experts;” European Child Care
Qualification Comprehensive Training

5. Update public policy committee information on website-            Public Policy Committee & 
address raising awareness; loan forgiveness legislation; fostering   Executive Director 
greater advocacy activities & participation; assessing state
advocacy needs & collaborating with organizations to implement

6. Review opportunity to create a job search database- search &      Executive Director 
post resumes
7. Review current Logo Design                                        Executive Board & Marketing 
                                                                     Committee 
8. Review feasibility to create a training calendar of statewide     Professional Development 
trainings-possible collaboration with NH Child Care Resource &       Committee 
Referral




                                                                                                       42 

 
9. Review costs of providing additional scholarships for college     Professional Development 
education                                                            Committee, Grant Writing 
                                                                     Committee, Finance Committee, 
                                                                     & Scholarship Committee 


10. Review possible publication of member milestones-                Executive Director & 
credentials, awards, education degrees, publishing materials, etc.   Membership Committee 
11. Create a document to support membership “gift certificates”      Marketing Committee 
12. Work with organizations to determine what services are being     Organizational Development 
duplicated/collaborated                                              Committee & Public Policy 
                                                                     Committee 
13. Review NAEYC Affiliates to determine what services &             Executive Director 
benefits they are providing their members
14. Conferences- streamline brochures/presenters/budgets, etc.       Finance Committee, Executive 
                                                                     Board, Marketing Committee, & 
                                                                     both Conference Committees 
                                                                      
                                                                      
Research & External Assessments                                       
                                                                      
Additional Priority Recommendations – not included in the five        
identified NAEYC sections
1. Strategic Planning 2007-2010, past and future development         Organizational Committee & all 
                                                                     board members 
2. Collaborate with NH Market Rate Survey                            Vice President & Executive 
                                                                     Director 
3. Continue collaboration with NHCCAC 5 year strategic plan-         All Board Members & Executive 
determine what additional areas we can support with research         Director 
4. New England Comparisons/National Comparisons                      All Board Members & Executive 
                                                                     Director 
5. State to State communication/collaborations                       All Board Members & Executive 
                                                                     Director 
6. Create surveys to be more internally consistent                   Vice President & Executive 
                                                                     Director 
7. Utilize website for polling, assessing values, & developing       Organizational Committee   
state plans
8. Quality Rating System- System wide support based on               Public Policy Committee & 
NAEYC & current research                                             Executive Director 
9. Utilize existing NAEYC demographics to support growth of          Membership Committee & 
organization                                                         Organizational Development 
                                                                     Committee 

                                                                                                       43 

 
    Section Six- Financials




                              44 

 
                                      Approved

                                      2006-2007      2007-2008       Year Two       Year Three



NH AEYC Revenue 



Interest                          $       900.00     $      50.00    $     53.00    $      56.00

Membership                        $     19,000.00    $   22,640.00 $ 28,500.00      $   32,250.00

Publications/Merch                $      1,300.00    $    1,100.00 $     1,166.00   $   1,236.00

Spring Conference                 $     31,500.00    $   45,000.00 $ 47,700.00      $   50,562.00

Admin Conference                  $     23,500.00    $   24,000.00 $ 25,440.00      $   26,967.00

Trainings                         $              -   $    1,875.00 $     2,500.00   $   3,000.00

Affiliate Travel Money            $       500.00     $     500.00    $    500.00    $     500.00

Grants/Donations (unrestricted)   $      5,000.00    $    5,000.00 $     5,500.00   $   6,000.00

Grants/Donations (restricted)     $              -   $           -

Henry Morgan Award                $              -   $           -

Transfer from Cash Reserves-
(amount in general checkbook)     $     21,993.00    $   17,198.00 $ 17,198.00      $   17,198.00

                                                                                                    45 

 
Transfer of Res.Funds
(earmarked)                     $     3,750.00   $    3,511.00 $          -     $         -



Total Revenue                   $   107,443.00   $ 120,874.00 $128,557.00       $ 137,769.00




NH AEYC Expenses 



Administrative

Accountant                      $     1,500.00   $     850.00    $    901.00    $     955.00

Executive Director              $    28,130.00   $   44,036.00 $ 46,679.00      $   49,480.00

Health Ins                      $          -     $    3,200.00 $     4,452.00   $   4,720.00

Workers Comp Ins                $      324.00    $     324.00    $    344.00    $     365.00

Executive Director Milage       $     1,000.00   $    1,500.00 $     2,380.00   $   2,523.00

Payroll Services (Checkmate)    $      520.00    $     555.00    $    555.00    $     600.00

Consultant                      $      500.00    $         -     $    500.00    $     500.00

Copying                         $      650.00    $     700.00    $    742.00    $     787.00

Office Equip Purchases          $      400.00    $     700.00    $    742.00    $     786.00

Payment for Non-Profit Status   $        75.00   $      75.00    $     75.00    $      75.00

PO Box rental                   $      150.00    $      36.00    $     36.00    $      36.00

Postage                         $     1,500.00   $    1,100.00 $     1,400.00   $   1,400.00

Printing                        $     3,500.00   $    1,000.00

Rent                            $     3,500.00   $     480.00    $    509.00    $     540.00

Supplies                        $      450.00    $     500.00    $    550.00    $     600.00

ISP/Phone                       $     1,420.00   $    1,260.00 $     1,335.00   $   1,415.00

Web Page                        $     1,100.00   $     288.00    $    700.00    $     700.00



                                                                                                46 

 
Board

President Discretionary        $     250.00    $      50.00   $     50.00    $      50.00

Gifts                          $     250.00    $     150.00   $    150.00    $     150.00

President's Membership         $     100.00    $      90.00   $     90.00    $      90.00

President Travel               $    2,000.00   $    2,000.00 $    2,120.00   $   2,247.00

Affiliate Travel               $    2,000.00   $     500.00   $    500.00    $     500.00

NAEYC Registration Fee         $     350.00    $        -



Executive Board

Board Retreat                  $    1,000.00   $     500.00            500 $       500.00

Executive Board Mtgs (Food)    $     250.00    $        -     $        -     $         -



Open Board

Open Board Mtgs (Food)         $     400.00    $     350.00   $    466.00    $     560.00

Entertainment/Guests           $         -



Conferences

Spring Conference              $   24,000.00   $   30,000.00 $ 31,800.00     $   33,708.00

Admin Conference               $   15,000.00   $   20,000.00 $ 21,200.00     $   22,472.00



Committees

Credential Incentive Program   $    1,250.00   $     500.00   $    600.00    $     700.00

Membership                     $         -     $     500.00   $    605.00    $     720.00

Publications/Merch             $    1,000.00   $    1,000.00 $    1,060.00   $   1,124.00

Scholarships                   $    6,124.00   $    1,000.00 $    1,060.00   $   1,124.00


                                                                                             47 

 
WOYC                                $      1,500.00   $          -     $         -    $          -

Fund Development                    $      1,000.00   $      250.00    $    265.00    $     281.00

Accreditation                       $        500.00   $      350.00    $    371.00    $     394.00

Public Policy/Advocacy              $        800.00   $       50.00    $      50.00   $      50.00

Marketing Committee                 $        200.00   $          -     $    200.00    $     200.00



Earmarked Funds

Tech Assistance Funds (res)         $      2,500.00   $     3,511.00 $           -    $          -

Membership Grant (restricted)       $      1,250.00   $          -     $         -    $          -

Henry Morgan Award                  $        500.00   $          -     $         -    $          -



Misc                                              500 $     3,469.00 $     5,570.00   $   7,417.00



Total Expenses                      $   107,443.00    $ 120,874.00 $128,557.00        $ 137,769.00

 

Financial Plan‐ If not noted below, the rate was based on 6% increase. 

Revenue Projections 

Membership‐ 2007‐2008 revenue is based on 90% renewal plus increase in membership rates of regular 
at $10 & student at $5‐ current average membership 900.  Year Two & Three figures are based on 
maintaining current rate.  Year Two is based on increasing membership to 1050.  Year Three 
membership increase to 1200 – This is scheduled for review after membership structure changes. 

Membership  
Year One                          Year Two                               Year Three                 
675 C & R rates x 30= 20,250      850 C & R rates x 30=25,500            950 C & R rates x 30=28,500 
160 S rate x 15= 2,400            200S rate x 15= $3,000                 250S rate x 15= $3,750 
Total‐ $22,650                    Total‐ $28,500                         Total‐$32,250 
 
C= Comprehensive           R= Regular      S= Student 
 
Trainings‐ 2007‐2008 is scheduled for 4 trainings regarding accreditation.  Cost $25 x 75 participants= 
$1875; Year Two increase diversity of topics and increase to 100 participants= $2500; Year Three 
increase to 120 participants= $3000. 
                                                                                                           48 

 
 
Grants‐ Restricted‐ 2007‐2008 Two major sponsors $3000, vending at conferences & donations $2000.  
Year Two grant writing committee in place to increase by $500= $5500; Year Three to increase by 
additional $500= $6000. 
 
Key Expenses Projections 

Website‐ 2007‐2008 cost of merging of websites will cost $903 (utilize monies from Earmarked 
Restricted funds‐ 2005/6 TAP monies.  Year Two & Three figures are based on web maintenance & web 
hosting assistance‐ $20 year Domain x 2; $240 year standard webhosting x 2; Shop site software $168 
year.   Updates to the website for increased member services can be completed by Executive Director 
and board member volunteers. 

Marketing‐ Earmarked funds 2006/7‐ $2474; To publicize awareness of work being done; To create a 
comprehensive marketing plan‐ product, benefits, & marketing materials including brochures, displays, 
& other marketing materials.  Year Two &Three $200 to maintain services 

Open Meetings‐ Food will be offered at accreditation trainings‐ 4 trainings x 87.50= $350 ($4.66 person); 
Year Two 100 participants = $466; Year Three 120 participants = $560. 

Insurance‐ Increased health insurance rates‐ 2007‐2008 had an increase of $1000 better health benefits; 
Year Two & Three 6% increase. 

Regional Training‐ To create an annual training‐ NHAEYC will consider utilizing NAEYC TAP funds to help 
defray costs of this training. 

Executive Director Travel‐ Average trip cost $55 x 16 trips for additional trainings (4) & statewide 
organization meetings (12)= $2380.  Year Three 6% increase. 

Payroll Services‐ 2007‐2008 payroll services will increase in January 2008 ‐ Year Two to remain same.  
Year Three will see increase. 

Postage‐ 2007‐2008 based on mailing 3 postcards (newsletter to electronic news) x $250‐ $750‐ 
additional regular mailings $1100.  Year Two & Three‐ 4 postcard mailings $1000, $400 regular mailings 

Credential Incentive Program‐Year Two increased membership 17% ‐ 20 credentials x .17= 23.4 or 24 x 
$25= $600; Year Three 24 credentials x .17= 28 x $25= $700 

Membership‐ Year Two & Year Three increase by 17% to match membership increased numbers‐ Year 
Two increase by 2; Year Three increase by 4.  Format will be distributed between the 10 NH catchment 
areas as defined by the Child Development Bureau. 




                                                                                                          49 

 
    Section Seven- Three Year Master Calendar




                                                50 

 
                                Time Line Outline‐ Proposed Draft 
                                           2007‐ 2008 
                                                  
Meetings‐ Minimum 3 Executive & 1 Governing Board Meeting required by‐laws 
 
Meeting Agenda‐ 
        Strategic Plan updates; Committee Reports‐ Public Policy (incl. ELNH); Marketing/Public 
Relations; Membership; Conferences; CCAC collaborative project; Fund Development; Finances; 
 
2008 Elections‐ President, Past‐President, President‐Elect, Vice President‐Fund, Treasurer, Membership 
Secretary, Marketing/Public Relations, Accreditation, Spring & Admin, & Public Policy  
 
September 2007 

    1. Update Website‐ Executive Director 
    2. NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3. Update Board Meeting Notes in Big Binder‐ Executive Director 
    4. Newly NH Elected Officers take positions‐ Sept. 1‐ Governing Board 
    5. Strategic Plan Updates‐ All Committees 
    6. Administrators Conference Budget proposed‐ Admin Chairs 
    7. Collaborative Regional Affiliate Training‐ Governing Board 
    8. Roles and Functions Update‐ Executive Director 
    9. Update Bank Signature Cards‐ Executive Director 
    10.Meet with Accountant‐ Complete Taxes & Attorney General Filing 
    11.Affiliate Council Stipend‐ Received by NAEYC, Follow Up Treasurer 
        
October 2007 

    1.Update Website‐ Executive Director 
    2.NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.Committee Reports‐ Due two weeks before Governing Board Meeting‐ All 
    4.Strategic Plan Updates‐ All Committees 
    5.Newsletter Postcard‐ Posted on Website‐ Executive Director 
    6.Governing Board Meeting October 17, 2007 
    7.Roles and Functions Update‐ Executive Director 
       
November 2007 

    1.    Update Website‐ Executive Director 
    2.    NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.    Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.    Strategic Plan Updates‐ All Committees 
    5.    Spring Conference Budget proposed‐ Spring Chairs 
    6.    NAEYC Annual Conference 
    7.    Roles and Functions Update‐ Executive Director 
    8.    Order Publications for sales‐ Publication Chairman 
 

                                                                                                     51 

 
December 2007 

    1. Update Website‐ Executive Director 
    2. NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3. Committee Reports‐ Due two weeks before Executive Board Meeting‐ All 
    4. Strategic Plan Updates‐ All Committees 
    5. Executive Board Meeting December 19, 2007 
    6. Roles and Functions Update‐ Executive Director 
January 2008 

    1.   Update Website‐ Executive Director 
    2.   NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.   Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.   Strategic Plan Updates‐ All Committees 
    5.   Slate of Candidates‐ from Nominating Committee 
    6.   Roles and Functions Update & Update Board Member Roster ‐ Executive Director 
    7.   Update Board Member Contact List‐ Recording Secretary 
    8.   Committee Reports‐ Due two weeks before Executive Board Meeting‐ All 
 
February 2008 

    1. Update Website‐ Executive Director 
    2. NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3. Update Board Meeting Notes in Big Binder‐ Executive Director 
    4. NH/ VAEYC Administrator’s Conference February 8 & 9, 2008 
    5. Executive Board Meeting‐ February 8 or 9th to be determined 
    6. Strategic Plan Updates‐ All Committees 
    7. By‐Law & Policy & Procedures Review‐ Executive Subcommittee 
    8. Governing Board Meeting (held at Conference) 
    9. Roles and Functions Update‐ Executive Director 
        
March 2008 

    1.   Update Website‐ Executive Director 
    2.   NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.   Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.   Slate of Candidates‐ Posted on website/in newsletter‐ Nominating Committee 
    5.   Strategic Plan Updates‐ All Committees 
    6.   Newsletter Postcard‐ Posted on Website‐ Executive Director 
    7.   Roles and Functions Update‐ Executive Director 
    8.   Administrators Conference Year End Report‐ Admin Conference Committee 
    9.   Order Publications for sales‐ Publication Chairman 
 
 
 
 
 
                                                                                         52 

 
April 2008 

    1.    Update Website‐ Executive Director 
    2.    NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.    Committee Reports‐ Due two weeks before Annual Meeting‐ All 
    4.    Spring Conference‐ Annual Meeting‐ Election of Officers (held at Conference) April 19, 2008 
    5.    Strategic Plan Updates‐ All Committees 
    6.    Roles and Functions Update‐ Executive Director 
    7.    Week of the Young Child‐ Child Development Bureau April 15, 2008 
 
May 2008 

    1. Update Website‐ Executive Director 
    2. NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3. Update Board Meeting Notes in Big Binder‐ Executive Director 
    4. Strategic Plan Updates‐ All Committees 
    5. Roles and Functions Update‐ Executive Director 
    6. Spring Conference Year End Report Due‐ Spring Conference Committee 
        
June 2008 

    1.  Update Website‐ Executive Director 
    2.  NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.  Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.  Committee Reports‐ Due two weeks before Executive Board Meeting‐ All 
    5.  Executive Board Meeting June 18, 2008 
    6.  Strategic Plan Updates‐ All Committees 
    7.  Roles and Functions Update & Update Board Member Roster‐ Executive Director 
    8.  Board Orientation‐ Newly Elected Board Members 
    9.  Professional Development Conference‐ (PDI)‐ President & Affiliate Representative 
    10. Update Board Member Contact List‐ Recording Secretary 
    11. Acquire yearly  insurance information/document from NAEYC‐ Executive Director 
    12. Revise Fund Development List‐ Sponsors, Vendors, & Donations‐ Fund Development 
         
July 2008 

    1.  Update Website‐ Executive Director 
    2.  NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.  Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.  Finance Meeting‐ Budget proposed & approved‐ Treasurer July 16, 2008 
    5.  Strategic Plan Updates‐ All Committees 
    6.  NAEYC Dues Confirmation‐ Review new structure by NAEYC‐ Treasurer & President 
    7.  Roles and Functions Update‐ Executive Director 
    8.  Year End Reports Due by Second Week‐ All Committees/Strategic Goals 
    9.  Contact Credential Incentive recipients to ensure they utilize by fiscal year end‐ Executive 
        Director 
    10. Committee Reports‐ Due two weeks before Annual Retreat‐ All 
                                                                                                         53 

 
        
August 2008 

    1.  Update Website‐ Executive Director 
    2.  NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.  Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.  Annual Retreat‐ Year End Reports, Strategic Plan Review, Plan for upcoming year, & Annual 
        Assessment Survey‐ Governing Board August 7 or 8th, 2008 
    5. Fund Development Kickoff‐ Annual Campaign‐ Fund Development & Governing Board 
    6. NAEYC Annual Report/ Strategic Plan‐ Aug. 31‐ President 
    7. NAEYC Technical Assistance Plan (TAP) request due‐ President 
    8. Roles and Functions Update‐ Executive Director 
    9. Contact Child Development Bureau re: Credential Payment‐ Executive Director 
Retreat Agenda‐ 
        Review Year End Reports; Strategic Plan Year One or Three; Annual Assessment Tools; & Plan 
upcoming year events/dates 
 
                                   Time Line Outline‐ Proposed Draft 
                                               2008‐2009 
                                                      
Meetings‐ Minimum 3 Executive & 1 Governing Board Meeting required by‐laws 
 
Meeting Agenda‐ 
        Strategic Plan updates; Committee Reports‐ Public Policy (incl. ELNH); Marketing/Public 
Relations; Membership; Conferences; CCAC collaborative project; Fund Development; Finances; 
 
2009 Elections‐ Vice President, Recording Secretary, Affiliate Council Rep, Publications, Scholarship 
 
September 2008 

    1.    Update Website‐ Executive Director 
    2.    NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.    Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.    Newly NH Elected Officers take positions‐ Sept. 1‐ Governing Board 
    5.    Strategic Plan Updates‐ All Committees 
    6.    Administrators Conference Budget proposed‐ Admin Chairs 
    7.    Collaborative Regional Affiliate Training‐ Governing Board 
    8.    Roles and Functions Update‐ Executive Director 
    9.    Update Bank Signature Cards‐ Executive Director 
    10.   Meet with Accountant‐ Complete Taxes & Attorney General Filing 
    11.   Affiliate Council Stipend‐ Received by NAEYC, Follow Up Treasurer 
 
October 2008 

    1. Update Website‐ Executive Director 
    2. NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3. Update Board Meeting Notes in Big Binder‐ Executive Director 

                                                                                                         54 

 
    4.Committee Reports‐ Due two weeks before Governing Board Meeting‐ All 
    5.Strategic Plan Updates‐ All Committees 
    6.Newsletter Postcard‐ Posted on Website‐ Executive Director 
    7.Governing Board Meeting  
    8.Roles and Functions Update‐ Executive Director 
       
November 2008 

    1.Update Website‐ Executive Director 
    2.NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.Strategic Plan Updates‐ All Committees 
    5.Spring Conference Budget proposed‐ Spring Chairs 
    6.NAEYC Annual Conference 
    7.Roles and Functions Update‐ Executive Director 
    8.Order Publications for sales‐ Publication Chairman 
       
December 2008 

    1. Update Website‐ Executive Director 
    2. NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3. Committee Reports‐ Due two weeks before Executive Board Meeting‐ All 
    4. Strategic Plan Updates‐ All Committees 
    5. Executive Board Meeting  
    6. Roles and Functions Update‐ Executive Director 
January 2009 

    1.   Update Website‐ Executive Director 
    2.   NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.   Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.   Strategic Plan Updates‐ All Committees 
    5.   Slate of Candidates‐ from Nominating Committee 
    6.   Roles and Functions Update & Update Board Member Roster ‐ Executive Director 
    7.   Update Board Member Contact List‐ Recording Secretary 
    8.   Committee Reports‐ Due two weeks before Executive Board Meeting‐ All 
 
February 2009 

    1.   Update Website‐ Executive Director 
    2.   NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.   Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.   NH/ VAEYC Administrator’s Conference  
    5.   Executive Board Meeting 
    6.   Strategic Plan Updates‐ All Committees 
    7.   By‐Law & Policy & Procedures Review‐ Executive Subcommittee 
    8.   Governing Board Meeting (held at Conference) 
    9.   Roles and Functions Update‐ Executive Director 
                                                                                         55 

 
        
March 2009 

    1.    Update Website‐ Executive Director 
    2.    NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.    Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.    Slate of Candidates‐ Posted on website/in newsletter‐ Nominating Committee 
    5.    Strategic Plan Updates‐ All Committees 
    6.    Newsletter Postcard‐ Posted on Website‐ Executive Director 
    7.    Roles and Functions Update‐ Executive Director 
    8.    Administrators Conference Year End Report‐ Admin Conference Committee 
    9.    Order Publications for sales‐ Publication Chairman 
 
April 2009 

    1.Update Website‐ Executive Director 
    2.NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.Committee Reports‐ Due two weeks before Annual Meeting‐ All 
    4.Strategic Plan Updates‐ All Committees 
    5.Roles and Functions Update‐ Executive Director 
    6.Week of the Young Child‐ Child Development Bureau  
       
May 2009 

    1. Update Website‐ Executive Director 
    2. NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3. Spring Conference‐ Annual Meeting‐ Election of Officers (held at Conference)  
    4. Strategic Plan Updates‐ All Committees 
    5. Roles and Functions Update‐ Executive Director 
        
June 2009 

    1.    Update Website‐ Executive Director 
    2.    NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.    Committee Reports‐ Due two weeks before Executive Board Meeting‐ All 
    4.    Executive Board Meeting  
    5.    Strategic Plan Updates‐ All Committees 
    6.    Roles and Functions Update & Update Board Member Roster‐ Executive Director 
    7.    Board Orientation‐ Newly Elected Board Members 
    8.    Professional Development Conference‐ (PDI)‐ President & Affiliate Representative 
    9.    Update Board Member Contact List‐ Recording Secretary 
    10.   Acquire yearly  insurance information/document from NAEYC‐ Executive Director 
    11.   Revise Fund Development List‐ Sponsors, Vendors, & Donations‐ Fund Development 
    12.   Spring Conference Year End Report Due‐ Spring Conference Committee 
           
           
           
                                                                                              56 

 
July 2009 

    1. Update Website‐ Executive Director 
    2. NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3. Update Board Meeting Notes in Big Binder‐ Executive Director 
    4. Finance Meeting‐ Budget proposed & approved‐ Treasurer  
    5. Strategic Plan Updates‐ All Committees 
    6. NAEYC Dues Confirmation‐ Treasurer & President 
    7. Roles and Functions Update‐ Executive Director 
    8. Year End Reports Due by Second Week‐ All Committees/Strategic Goals 
    9. Contact Credential Incentive recipients to ensure they utilize by fiscal year end‐ Executive 
       Director 
   10. Committee Reports‐ Due two weeks before Governing Board Meeting‐ All 
        
August 2009 

    1.  Update Website‐ Executive Director 
    2.  NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.  Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.  Annual Retreat‐ Year End Reports, Strategic Plan Review, Plan for upcoming year, & Annual 
        Assessment Survey‐ Governing Board  
    5. Fund Development Kickoff‐ Annual Campaign‐ Fund Development & Governing Board 
    6. NAEYC Annual Report/ Strategic Plan‐ Aug. 31‐ President 
    7. NAEYC Technical Assistance Plan (TAP) request due‐ President 
    8. Roles and Functions Update‐ Executive Director 
    9. Contact Child Development Bureau re: Credential Payment‐ Executive Director 
Retreat Agenda‐ 
        Review Year End Reports; Strategic Plan Year One or Three; Annual Assessment Tools; & Plan 
upcoming year events/dates 
 
                                   Time Line Outline‐ Proposed Draft 
                                               2009‐2010 
                                                      
Meetings‐ Minimum 3 Executive & 1 Governing Board Meeting required by‐laws 
 
Meeting Agenda‐ 
        Strategic Plan updates; Committee Reports‐ Public Policy (incl. ELNH); Marketing/Public 
Relations; Membership; Conferences; CCAC collaborative project; Fund Development; Finances; 
 
2010 Elections‐ President, Past‐President, President‐Elect, Vice President‐Fund, Treasurer, Membership 
Secretary, Marketing/Public Relations, Accreditation, Spring & Admin, & Public Policy  
 
September 2009 

    1. Update Website‐ Executive Director 
    2. NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3. Update Board Meeting Notes in Big Binder‐ Executive Director 

                                                                                                       57 

 
    4. Newly NH Elected Officers take positions‐ Sept. 1‐ Governing Board 
    5. Strategic Plan Updates‐ All Committees 
    6. Administrators Conference Budget proposed‐ Admin Chairs 
    7. Collaborative Regional Affiliate Training‐ Governing Board 
    8. Roles and Functions Update‐ Executive Director 
    9. Update Bank Signature Cards‐ Executive Director 
    10.Meet with Accountant‐ Complete Taxes & Attorney General Filing 
    11.Affiliate Council Stipend‐ Received by NAEYC, Follow Up Treasurer 
        
October 2009 

    1.Update Website‐ Executive Director 
    2.NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.Committee Reports‐ Due two weeks before Governing Board Meeting‐ All 
    4.Strategic Plan Updates‐ All Committees 
    5.Newsletter Postcard‐ Posted on Website‐ Executive Director 
    6.Governing Board Meeting  
    7.Roles and Functions Update‐ Executive Director 
       
November 2009 

    1.Update Website‐ Executive Director 
    2.NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.Strategic Plan Updates‐ All Committees 
    5.Spring Conference Budget proposed‐ Spring Chairs 
    6.NAEYC Annual Conference 
    7.Roles and Functions Update‐ Executive Director 
    8.Order Publications for sales‐ Publication Chairman 
       
December 2009 

    1.    Update Website‐ Executive Director 
    2.    NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.    Committee Reports‐ Due two weeks before Executive Board Meeting‐ All 
    4.    Strategic Plan Updates‐ All Committees 
    5.    Executive Board Meeting  
    6.    Roles and Functions Update‐ Executive Director 
 
January 2010 

    1.    Update Website‐ Executive Director 
    2.    NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.    Committee Reports‐ Due two weeks before Executive Board Meeting‐ All 
    4.    Strategic Plan Updates‐ All Committees 
    5.    Slate of Candidates‐ from Nominating Committee 
    6.    Roles and Functions Update & Update Board Member Roster ‐ Executive Director 
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   7. Update Board Member Contact List‐ Recording Secretary 
 
February 2010 

    1. Update Website‐ Executive Director 
    2. NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3. Update Board Meeting Notes in Big Binder‐ Executive Director 
    4. NH/ VAEYC Administrator’s Conference  
    5. Executive Board Meeting 
    6. Strategic Plan Updates‐ All Committees 
    7. By‐Law & Policy & Procedures Review‐ Executive Subcommittee 
    8. Governing Board Meeting (held at Conference) 
    9. Roles and Functions Update‐ Executive Director 
        
March 2010 

    1.   Update Website‐ Executive Director 
    2.   NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.   Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.   Slate of Candidates‐ Posted on website/in newsletter‐ Nominating Committee 
    5.   Strategic Plan Updates‐ All Committees 
    6.   Newsletter Postcard‐ Posted on Website‐ Executive Director 
    7.   Roles and Functions Update‐ Executive Director 
    8.   Administrators Conference Year End Report‐ Admin Conference Committee 
    9.   Order Publications for sales‐ Publication Chairman 
 
April 2010 

    1.   Update Website‐ Executive Director 
    2.   NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.   Committee Reports‐ Due two weeks before Annual Meeting‐ All 
    4.   Strategic Plan Updates‐ All Committees 
    5.   Roles and Functions Update‐ Executive Director 
    6.   Week of the Young Child‐ Child Development Bureau  
 
May 2010 

    1. Update Website‐ Executive Director 
    2. NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3. Spring Conference‐ Annual Meeting‐ Election of Officers (held at Conference)  
    4. Strategic Plan Updates‐ All Committees 
    5. Roles and Functions Update‐ Executive Director 
        
June 2010 

    1. Update Website‐ Executive Director 
    2. NAEYC Affiliate Leadership Call‐ Executive Director/President 

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    3.  Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.  Committee Reports‐ Due two weeks before Executive Board Meeting‐ All 
    5.  Executive Board Meeting  
    6.  Strategic Plan Updates‐ All Committees 
    7.  Roles and Functions Update & Update Board Member Roster‐ Executive Director 
    8.  Board Orientation‐ Newly Elected Board Members 
    9.  Professional Development Conference‐ (PDI)‐ President & Affiliate Representative 
    10. Update Board Member Contact List‐ Recording Secretary 
    11. Acquire yearly  insurance information/document from NAEYC‐ Executive Director 
    12. Revise Fund Development List‐ Sponsors, Vendors, & Donations‐ Fund Development 
    13. Spring Conference Year End Report Due‐ Spring Conference Committee 
         
July 2010 

    1. Update Website‐ Executive Director 
    2. NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3. Update Board Meeting Notes in Big Binder‐ Executive Director 
    4. Finance Meeting‐ Budget proposed & approved‐ Treasurer  
    5. Strategic Plan Updates‐ All Committees 
    6. NAEYC Dues Confirmation‐ Treasurer & President 
    7. Roles and Functions Update‐ Executive Director 
    8. Year End Reports Due by Second Week‐ All Committees/Strategic Goals 
    9. Contact Credential Incentive recipients to ensure they utilize by fiscal year end‐ Executive 
       Director 
   10. Committee Reports‐ Due two weeks before Annual Retreat‐ All 
        
August 2010 

    1.    Update Website‐ Executive Director 
    2.    NAEYC Affiliate Leadership Call‐ Executive Director/President 
    3.    Update Board Meeting Notes in Big Binder‐ Executive Director 
    4.    Annual Retreat‐ Year End Reports, Strategic Plan Review, Plan for upcoming year, & Annual 
          Assessment Survey‐ Governing Board  
    5.    Fund Development Kickoff‐ Annual Campaign‐ Fund Development & Governing Board 
    6.    NAEYC Annual Report/ Strategic Plan‐ Aug. 31‐ President 
    7.    NAEYC Technical Assistance Plan (TAP) request due‐ President 
    8.    Roles and Functions Update‐ Executive Director 
    9.    Contact Child Development Bureau re: Credential Payment‐ Executive Director 
 
Retreat Agenda‐ 
        Review Year End Reports; Strategic Plan Year One or Three; Annual Assessment Tools; & Plan 
upcoming year events/dates 
 
 




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