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					                    Regular Meeting of the City Council of the City of Manchester, Iowa
                           Monday, August 25th, 2008                     5:00pm

1.    Call meeting to order
Mayor Kramer called the meeting to order at 5:05pm.

2.       Roll Call
Roll call of members present: Dean Sherman, Tony Broghammer, Dan Stelken, Connie Behnken. Absent: Ron
Struble.

3.     Motion to approve the agenda
Motion by Behnken, seconded by Stelken to approve the agenda as presented. ON CALL OF ROLL: AYES:
Behnken, Stelken, Sherman, Broghammer. NAYS: None.

Consent Agenda
        4.       Approval of the minutes of the August 11th, 2008 City Council meeting
        5.       Motion to adopt R-147-2008 – Resolution Approving Payment of the Bills
        6.       Acknowledge receipt of: the notes from the August 21st, 2008 Street Committee meeting; the
                 notes from the August 14th, 2008 Water/Sewer Committee meeting; the minutes from the
                 August 14th, 2008 Library Board meeting
        7.       Approval of the July 2008 Payroll Report
        8.       Motion to adopt R-148-2008 – Salary Resolution (Library, Dispatch)
        9.       Approve the appointment of Jim Fisher to the Manchester Airport Committee
        10.      Approve payment of the following claims to Gibbs Engineering & Surveying, P.C.:
                 Fire Station Storm Water Project                                         $2,765.00
                 13th – Howard – 11th Street Improvements Construction Services           $2,658.30
                 13th – Howard – 11th Street Improvements Basic Services                  $1,690.50
        11.      Motion to approve Pay Estimate #6 in the amount of $148,874.00 to Loecke Building Service
                 for the Fire Station Project
        12.      Approve payment of the following claims to ECIA:
                 2008 CDBG Sewer Grant                   Grant Administration             $285.41
                 2007 CDBG Housing Grant                 Grant Administration             $2,314.30
        13.      Motion to adopt R-149-2008 – Resolution Establishing Restricted Parking Zone (Buchanan
                 Street)
        14.      Approve payment in the amount of $1,850.14 to AHTS Architects, P.L.C. for the Fire Station
                 Project
        15.      Motion to approve the following claim from the 2007 CDBG Housing Grant Program:
                 Tiny’s Home Improvement         Rehab Contract – Final Payment           $15,865.00
City Manager Vick noted that language be added to Resolution R-149-2008 making it effective Monday through
Friday when school is in session. The Council discussed Item #13 with the residents of the area, specifically
which portion of Buchanan Street will be affected by this resolution and the timeframe for the no parking zone.
The Council agreed that the resolution should be changed from “to the north side of Liberty Street” to “to a
point 300 feet south.”

The residents present also addressed the Council regarding snow removal on Buchanan Street. City Manager
Vick noted that Buchanan Street is a narrower street than most, but stated that he would discuss the residents
concerns with the Street Department.

Motion by Sherman, seconded by Broghammer to approve the Consent Agenda. ON CALL OF ROLL: AYES:
Sherman, Broghammer, Stelken, Behnken. NAYS: None.
Bills approved for payment:
 VENDOR                          DESCRIPTION                             AMOUNT
 ACCENT LASER SERVICE, INC       DISPATCH: TONER                               $44.97
 ADVANCED SYSTEMS INC            LIB: MAINTENANCE                            $132.00
 AFLAC                           PREMIUM STATEMENT                           $160.71
 ALLIANT UTILITIES               UTILITIES                                   $182.95
 AQUILA, INC                     UTILITIES                                  $3,766.61
 AUDIO ADVENTURES                LIBRARY MATERIALS                           $103.86
 BAKER & TAYLOR BOOKS            LIB: PERIODICALS                           $1,566.45
 BOB STEPHEN MOTORS INC.         VEHICLE MAINTENANCE                           $72.32
 BOOK LOOK                       LIB: PERIODICALS                            $374.54
 BROWN SUPPLY CO. INC            STREET PAINT & EQUIPMENT, SEWER SUPPL       $417.74
 C & R CONSTRUCTION, LLC         REHAB CONTRACT FINAL PAYMENT              $10,066.00
 CENTER POINT, INC               LIB: PERIODICALS                            $118.62
 CHEMSEARCH                      STREET MAINTENANCE MATERIALS                $291.63
 CHRIS CAKES                     2008 AIRPORT PANCAKE B'FAST                $1,485.60
 CITY LAUNDERING CO              LIB: MAINTENANCE                              $53.94
 CITY OF MANCHESTER              CELL PHONE REIMBURSEMENT                      $15.00
 CITY OF MANCHESTER-FLEX         FLEXIBLE SPENDING ACCOUNTS                 $1,547.66
 COLLECTION SERV CENTER          CHILD SUPPORT PAYMENT                       $581.00
 CONNOLLY CONSTRUCTION CO        PAY ESTIMATE #4 - 2008 STREET PROJECT    $169,377.25
 DELAWARE SERVICE CENTER         RETIREMENT PLAN                            $2,650.00
 DEMCO, INC                      LIB: OFFICE SUPPLIES                          $68.90
 DON & WALT, LLC                 PARK MAINTENANCE, SUPPLIES                  $320.37
 DON R. GENTZ                    PD: VEHICLE MAINTENANCE                     $111.75
 DUPACO COMMUNITY CREDIT         2007 CDBG HOUSING GRANT: ADDI FUNDS       $10,000.00
 ECIA                            GRANT ADMINISTRATION                       $6,098.03
 EFTPS - FED,FICA,MEDICARE       FEDERAL WITHHOLDINGS                      $16,395.69
 ERIN L REMPE, PETTY CASH        FLY-IN START UP CASH                        $100.00
 FARNER-BOCKEN CO.               CONCESSIONS                                 $701.89
 FIRST STATE BANK                BONDS                                       $100.00
 FOX ENGINEERING, INC            WWTP ENGINEERING                          $23,971.50
 GALLS INC.                      PD: FLASHLIGHT, FD: STROBE LIGHT            $757.96
 GENERAL TRAFFIC CONTROL         LIGHTNING REPAIR: ACERS ST                 $1,123.46
 GEORGEN AUTO                    VEHICLE MAINTENANCE                         $377.03
 GREY HOUSE PUBLISHING, INC      LIB: PERIODICALS                            $556.55
 GRUMPY BILL'S                   COMMERCIAL REHAB-FINAL PAY                 $1,286.14
 HERITAGE PRINTING, INC          WINDOW ENVELOPES, COPY PAPER                $581.94
 HYGIENIC LABORATORY - A/R       LAB                                           $11.00
 IA DEPT OF NATURAL RESOURCES    WWTP ANNUAL NPDES PERMIT                    $210.00
 IA DIVISION OF LABOR SERVICES   SAFETY INSPECTION                             $25.00
 IA LIBRARY ASSOCIATION          LIB: ANNUAL CONFERENCE                      $109.00
 IA PRISON INDUSTRIES            STREET SIGNS, NO SMOKING SIGNS              $437.58
 INGRAM                          LIB: PERIODICALS                              $10.77
 INNOVATIVE AG SERVICES CO       STREET MAINTENANCE MATERIALS                  $41.55
 IPERS                           IPERS                                     $11,743.66
 JONI SEIBERT                    LIB: REIMB EXPENSE                            $23.33
 KAY WOODHOUSE                   LIB: PERIODICALS                              $12.00
 KIRKWOOD COMM COLLEGE           FIRE TRAINING                                 $25.00
 LANDSCAPES BY CHILDS PLAY       PARKS: ANNUALS                                $42.00
LAWSON PRODUCTS INC.             STREET OPERATING SUPPLIES                      $149.46
LOREN R. HARBAUGH                REIMB GRADE 3 CERT EXPENSE                       $90.00
LOUAINE KARKOW                   SOCCER REFUND                                    $15.00
MANCHESTER PIZZA RANCH           POOL: CONCESSIONS, PD: MEETING                   $89.73
MANCHESTER PRESS                 PUBLICATION EXPENSE                              $13.11
MIDWEST TAPE, INC                LIBRARY MATERIALS                              $333.54
MIKE'S LANDSCAPING & LAWNCARE    LIB: MAINTENANCE                               $165.00
MISSI THEDE                      ASPHALT REIMB COUNCIL 8/11/2008                $385.00
MONKEYTOWN                       OFFICE SUPPLIES                                $589.46
MUNICIPAL SUPPLY INC.            RADIO READ METERS                            $20,970.00
NE IA LIBRARY SERVICE AREA       LIB: TOWN MEETING                                $20.00
NORSOLV                          STREET REPAIRS-MACHINE RENTAL                    $62.73
ORIENTAL TRADING COMPANY, INC.   SUPPLIES                                       $231.58
PAYROLL ACCOUNT                  PAYROLL WAGES                                $49,997.37
PIRC-TOBIN CONSTRUCTION          PAY EST #3 (FINAL) - S 5TH SEWER PROJECT       $467.66
PITNEY BOWES                     LIB: POSTAGE REFILL                            $500.00
POOL TECH INC.                   SUPPLIES                                      $2,445.43
PRAIRIE LIVESTOCK 4-H CLUB       2008 AIRPORT FLY-IN HELP DONATION                $50.00
RADIOLOGY CONSULTANTS-IA         WORK COMP INJURY                               $120.00
RAVEN ROCK WORKWEAR              STREET REFLECTIVE CLOTHING                     $382.91
REGIONAL MEDICAL CENTER          WORK COMP INJURY                               $629.00
ROWLEY EQUIPMENT, INC            PARKS MOWER                                    $435.00
SCHUMACHER ELEVATOR CO., INC     LIB: MAINTENANCE                               $121.60
SCHWAN'S                         CONCESSIONS                                    $669.73
SMITTY'S INC.                    VEHICLE SERVICE                                $335.11
STAAB CONSTRUCTION CORP          PAY EST #1 WWTP PROJECT                     $834,114.00
SUNSHINE BOY WINDOW CLEAN        LIB: MAINTENANCE                                 $35.00
TEAMSTERS LOCAL 238              UNION DUES                                     $392.00
TELEGRAPH HERALD                 LIB: ANNUAL SUBSCRIPTION                       $226.20
THE GALE GROUP, INC              LIBRARY MATERIALS                              $115.04
THE GAZETTE COMPANY              ANNUAL SUBSCRIPTION, PUBLICATION EXP           $339.29
THOMSEN MOWING & SNOW REM        MOWING                                        $2,800.83
TINY'S HOME IMPROVEMENT          REHAB CONTRACT PARTIAL PAYMENT                $4,864.00
TREAS, STATE OF IOWA             STATE WITHHOLDING                             $2,424.00
TSCHIGGFRIE EXCAVATING           PAY EST #1: 13-HOWARD-11 STREET PROJECT     $186,744.59
UPS                              SHIPPING                                         $11.59
UPSTART, INC                     LIBRARY MATERIALS                                $75.60
USTA (U.S. TENNIS ASSOC)         MEMBERSHIP RENEWAL                               $65.00
UTILITY EQUIPMENT CO.            FIRE STATION: VALVE & GASKET                   $426.84
VANTAGE TRANSFER AGENTS          ICMA RETIREMENT CONTRIBUTION                   $371.03
VISA                             TRAVEL EXPENSES, EQUIPMENT                    $1,147.00
WAL-MART COMMUNITY BRC           SUPPLIES                                       $408.18
WELLMARK                         HEALTH & DENTAL INSURANCE                     $2,559.78
**PAYROLL EXPENSES               8/12/2008 - 8/25/2008                        $70,531.74
                                                                    TOTAL   $1,455,171.08

                                 FUND TOTALS
                                 NON-DEPARTMENTAL                                 $48.00
                                 GENERAL FUND                                $134,690.56
                                 ROAD USE TAX FUND                            $17,076.34
                                            POLICE SPECIAL USES FUND                                     $20.98
                                            TAX INCREMENT FUND                                     $186,744.59
                                            AIRPORT FLY-IN FUND                                       $1,635.60
                                            PARK GIFT & TRUST FUND                                       $38.33
                                            DOWTOWN INCENTIVE FUND                                    $1,286.14
                                            STREET IMPROVEMENT FUND                                    $385.00
                                            CDBG HOUSING GRANT FUND                                  $29,294.76
                                            STREET PROJECTS FUND                                   $169,377.25
                                            SEWER CAPITAL IMPROVEMENTS FUND                        $859,818.77
                                            FIRE DEPT EXPANSION FUND                                   $426.84
                                            WATER FUND                                               $28,162.41
                                            SEWER FUND                                               $26,165.51
                                            GRAND TOTAL                                           $1,455,171.08

16.      Backhoe Purchase
Mayor Kramer referred the Council to the bids received for the purchase of a backhoe. Mayor Kramer noted that
the amount budgeted for this purchase was $95,000, and that the low bid was received from Martin Equipment
of IA-IL, Inc. in the amount of $85,900. Mayor Kramer further noted that the Street Committee had reviewed
the bids and they recommended the purchase of the backhoe from Martin Equipment.

City Manager Vick informed the Council that the City has used the current backhoe for over twenty years and
the hope is to get twenty years from the new backhoe.

The Council reviewed and discussed the bids received.

Motion by Broghammer, seconded by Behnken to approve the purchase of a backhoe from Martin Equipment of
IA-IL, Inc. at a cost of $85,900, which includes the backhoe and the front fenders. ON CALL OF ROLL:
AYES: Broghammer, Behnken, Sherman, Stelken. NAYS: None.

17.   Committee Reports
None.

18.   City Attorney
None.

19.     City Manager
City Manager Vick referred the Council to information on the table entitled “Iowa Best Practices: How to
Recruit and Retain Generation Iowa.”

City Manager Vick also informed the Council that the City is having difficulty obtaining salt for the upcoming
winter season, noting that last year the City paid $43 per ton and the current lowest price is $130 per ton. The
Council discussed the salt shortage.

City Manager Vick informed the Council that there will be a standing meeting at the Wastewater Treatment
Plant Project on Mondays at 9:30am if the Council would like to visit the work site. City Manager Vick further
asked the Council to contact him if they would like to visit the site at another time, citing safety concerns.

20.   City Clerk
None.

21.     City Council Members
Council Member Stelken asked about the bank stabilization project in Tanglewood.

Council Member Broghammer asked what the City was doing about brush along the Dry Run and removing
brush and debris along the waterway.

22.   Mayor
Mayor Kramer informed the Council that the Henderson Open House is on September 6th, 2008.

Larry Childs, 311 Prospect Street, addressed the Council regarding parking issues and congestion around the
high school. City Manager Vick noted that the City was working with the school to put in angle parking along
Sherman Avenue as part of next year’s street project. Mayor Kramer also noted that when the annex is
demolished there will be an additional 130+ parking spots.

Motion by Broghammer, seconded by Stelken that the meeting be adjourned at 5:42pm. ON CALL OF ROLL:
AYES: Broghammer, Stelken, Sherman, Behnken. NAYS: None.




ATTEST:                                                 Milt L. Kramer, Mayor




Erin Rempe, City Clerk

				
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