June 18, 2011 Dear Exhibitor, The Colorado Academy of Audiology (CAA) cordially invites you to participate at the 19th Annual CAA Convention in beautiful Breckenridge, Colorado. This year’s convention, which will attract over 100 audiologists from around the th nd Rocky Mountain region will be held at the Beaver Run Resort, September. 30 – Oct. 2 2010. This year, we are trying something new: 1) We have seven lecture rooms available for pre-convention workshops on Thursday between 1-4pm. Rooms are free, and will be assigned on a first come – first serve basis. Please note on your registration form if you are interested in a room. Ultimately, you will be responsible for promoting your pre-convention workshop. 2) The exhibit will open early on Thursday at 4:00pm, and there will be no exhibits on Saturday. Two categories of exhibits are available: 1) Attended exhibit: A standard or double exhibit table for up to two representatives from your company. You can arrange the table with literature, equipment and displays as you see fit to promote your product. The Beaver Run Resort does not require AV equipment be provided through the hotel. If you want to use AV equipment, bring your own. Cost is $700 until May 1, 2010 and $800 after May 1, 2010. 2) Unattended exhibit: Half of an exhibit table to display literature on your company’s products and services. Unattended exhibits are available for those companies that will not have a representative attending the convention or have a CAA member who is the acting representative of the company. The CAA member must pay for his/her registration costs. If no representative can make the convention, CAA will be available to set up and tear down the display, provided that arrangements are made in advance. Cost is $500 until May 1, 2010 and $550 after May 1, 2010. Special Auction: Every year CAA requests each company donate items for the Annual Auction held on Friday night. Proceeds will go to support CAA and Colorado programs that benefit children and adults with hearing loss. Popular auction items have included; hearing aids, bottles of wine, gift baskets, restaurant promotions, and hotel or spa stays. Auction items will be displayed on your exhibit table until the auction. This year, there will be a live auction so more attention is given to auction contributors. This year, the live auction will take place in the exhibit hall. Sponsorships: In addition your company may want to sponsor, or be a contributor for a meal break, or social event. Please see “Event Sponsorship” on the registration form for available sponsorships. Should you sponsor an event or events, your name and/or logo will be prominently displayed on our web site prior to the convention. Logo Items: CAA will be collecting items for the registration bags given out to all our attendees. If you contribute items for these bags, please indicate what “goodies” you are able to provide on your registration form. Every year we need bags, folders, note pads, pens, paper, candy, water and any other fun items. Additional Information: th Set-up: Thursday, Sept 30 from 10:30am – 4pm. The exhibit hall will be open Thursday at 4:00pm. st Exhibit Hours: Thursday Sept 30 from 4 - 6pm & 8 - 10pm. Friday, Oct 1 from 7am – 7pm st Tear-down: Friday, Oct 1 from 7:00-9:00pm. The exhibit hall will be closed after 9:00pm. Hotel Reservations: To reserve a room, click on group reservations password CAA5V2 (case sensitive) You are a valued part of our convention and CAA appreciates your support. If we can be of assistance or answer any questions, please do not hesitate to call. We look forward to seeing you at the convention! Kindest regards, Eugene (Gene) R. McHugh, EdD CCC/A VP Education, Colorado Academy of Audiology 719.520.1155 firstname.lastname@example.org (To register as an exhibitor, please complete and send this page) EXHIBITOR REGISTRATION COLORADO ACADEMY OF AUDIOLOGY ANNUAL CONVENTION September 29 - October 2, 2010 Beaver Run Resort Conference Center. Breckenridge, Colorado Company Name: _____________________________________________________________________________________ Representative’s Name(s): __________________________________and_______________________________________ Corp Phone Number: ______________________ Rep Cell_____________________ Rep E-mail:_____________________ I. Exhibit Booths REGISTRATION BEFORE MAY 1, 2010…………..$700 (after $800)*. Includes one non-member registrant Unattended Display before May 1, 2010…………... $500 (after $550) II. Event Sponsorship (■ Reserved) Thursday Evening Light Dinner - Starkey Friday Afternoon Break ($250) Thursday Night Theme Night - Microtech/AudioSync Friday Happy Hour and Auction - Oticon Friday Continental Breakfast in Exhibit Hall - Phonak Saturday Breakfast with AAA President - ($1500) Friday Morning Break ($250) Saturday Box Lunches ($750) Friday Business Lunch ($1500) Saturday Break ($250) *III. Thursday Pre-convention Product Seminars th Exhibit booth registration includes at no extra cost a lecture room on Thursday, Sept. 30 between 1-4pm for product educational seminars. Only seven rooms have been reserved for this purpose (first come, first serve with registration payment). If you are interested in a free lecture room contact CAA as soon as possible and provide program information: Please reserve a room for pre-convention seminar for (product name)___________________________ (number of hours)__________. Not interested IV. Auction Donation Our company will donate for the CAA fundraiser auction ______________________________________________ The estimated value is $_____________________. V. Registrant Gift Bag Items (e.g., pens, note pads, flashlights, chapstick, etc.) If you would like to provide items with your logo (100 – 130 registrants), please indicate what item and we will contact you to confirm and not duplicate similar items. ________________________________________________________________________ General Exhibitor Schedule: Thursday, September 30 - Set-up exhibits starting 10:30am. Exhibits open 4 – 6pm during light sit-down sandwich dinner in exhibit hall. Exhibits open during Celtic Music 8-10 pm with snacks, beer and cash bar in exhibit hall. Friday, October 1 – Exhibits open all day. The special events scheduled in the exhibit hall are: Breakfast in exhibit hall 7-8am; Coffee break 10-10:30am; Snack break 3-3:30 and Happy Hour with Auction 5-7 pm. st Tear Down is Friday Night – Oct 1 7pm-9pm. (No exhibits on Saturday, but you are welcome to stay for Saturday sessions!) Registration is not complete until payment has been received. Please include registration and event sponsorship. Registration ____________________________ ………………….(e.g. Exhibit $700) $_______________________ Event Sponsor __________________________........................................................ $_______________________ Payment Check Enclosed (payable to Colorado Academy of Audiology) VISA/MC #______________________________ Exp ___/___ Card Code ____________ Authorized Signature _____________________________ Date _____________ TOTAL PAID $_______________________ Process registration form: Fax form and credit card payment to (719) 520-0130 or mail form and check to: Gene McHugh, EdD VP of Education 1715 North Weber, Suite 280 Colorado Springs, CO 80907 Agreement: Exhibitor agrees to present products and services in a professional manner. The convention planning committee reserves the right to review and make recommendations if any complaints are received. CAA Convention Committee will make every effort to make your stay in Colorado and event participation as pleasurable and profitable as possible. Thank you!