SENIOR NATIONAL TAEKWONDO CHAMPIONSHIPS
Taekwondo originated in the ancient Korean folk martial arts, it is your feet-based effort. Many people practice Taekwondo is not only to keep fit, also directed that a "cool" word to go. The coach standing on one end of the hand holding the foot off the target back, run-up steps after the students vacated leaps, flying sideways kick accurately hit the target foot. Seem rather thrilling action, in taekwondo in the original piece of cake.
SENIOR NATIONAL TAEKWONDO CHAMPIONSHIPS ACKNOWLEDGEMENTS AND COMMENTARY This bid manual and bid application are based on the demands in the sport of Taekwondo and our mission for our athletes to achieve sustained competitive excellence, promote, and grow the sport of Taekwondo. The Senior National Taekwondo Championships are a stepping stone of the athlete selection process for our USA Senior Taekwondo Team on a yearly basis. This bid manual and the accompanying application is relevant to the bidding process for the year 2010 and beyond. It also addresses the current and projected needs of USA TAEKWONDO for the Senior Nationals event. Please contact USAT for the latest bid manual before submitting a bid. USA TAEKWONDO also hosts the U.S. Open, the USA Junior Olympic Taekwondo Championships, and six (6) National Qualifier events each year. For those interested in bidding on these events, please download the appropriate bid manual. The USA TAEKWONDO event structure is detailed below. EVENT STRUCTURE National National National National National National Qualifier Qualifier Qualifier Qualifier Qualifier Qualifier March March April April/May May May JUNIOR OLYMPICS SENIOR NATIONALS June/ July June/July in conjunction with Junior Olympics Estimated 1500 participants Estimated 4000 participants 2 TABLE OF CONTENTS SECTION 1: Event Overview/ History of Events………………………………….4 SECTION 2: Taekwondo Overview……………….……………………………….7 SECTION 3: Host (City) Involvement……………………………………………..8 SECTION 4: How the Host City Benefits………………………………………….10 SECTION 5: USA TAEKWONDO Expectations of the Host City……………….12 SECTION 6: Venue Requirements………………………………………………...16 SECTION 7: Housing/ Hotel Requirements……………………………………….23 SECTION 8: Staffing………………………………………………………….…...26 SECTION 9: Bid Application/ Site Selection Procedures…………………………27 APPENDIX.…………………….…………………………………………………...42 3 SECTION 1 INTRODUCTORY OVERVIEW/ HISTORY OF EVENTS The Bid Manual This manual will familiarize the potential bidder with (1) USA TAEKWONDO, (2) the requirements of hosting the Senior National Championships, and (3) the process for filing a Bid Application. Once a host city has been awarded the event, this manual can be converted into a basic planning and operations manual. It can also be a valuable tool for the host organization with their planning efforts and subsequent program operation. It should be noted that while the term “city” is a frequent referral, the potential host is not limited to city government or specialized organizations. The Bid Application The application is in a questionnaire format and responds to the requests and requirements outlined in the Bid Manual. In addition to the submittal of the bid application, prospective hosts are being asked to attach other materials and information. These are important supplements to the total fact-finding process USA TAEKWONDO needs in order to make their best-informed decision. The United States Olympic Committee (USOC) recognizes USA TAEKWONDO (USAT) as the National Governing Body (NGB) for the sport of Taekwondo in the United States. A primary function of the NGB is to conduct national events in its sport. One of these events for USA TAEKWONDO is the USA TAEKWONDO Senior National Taekwondo Championships. USA TAEKWONDO SENIOR NATIONAL CHAMPIONSHIPS USA TAEKWONDO (USAT) conducts a Senior National Championships each year in conjunction with the Junior Olympics in June/July. This event is part of the athlete selection pipeline for athletes wanting to be a member of the USA Senior National Team. The event is broken down into two senior sparring divisions and one forms division. Combined with this event are also competitions for Ultra (age 33+), Junior Black Belts (14-17), and Senior Color belt competitors. However, only the Senior Black Belts are eligible to compete for a spot on the USA Senior National Team. The top 4 athletes per weight division in the male and female divisions at each qualifier will qualify for the World Class division at the Senior National Championships. The top 4 athletes in each World Class division at the Senior National Championships will then qualify to compete in the Team Trials Fight-Off in January of the following year in Colorado Springs. The top 2 athletes from this competition will then compete in a Fight- Off competition in conjunction with our US Open Championships in February. 4 The Senior National competition includes four days of competition and 1 day of registration. Competitors will compete on multiple days depending on the competition schedule. USA TAEKWONDO is expecting athlete participation of 1,500 and coach participation of 300 for the event. These are very conservative numbers and each event may attract additional participants. A principal goal of the site selection process is to showcase the sport of Taekwondo in different regions of the country. Other by-products are an increased awareness and better appreciation of Taekwondo in the local community while allowing USA TAEKWONDO to better identify the World Class athletes capable of competing for the USA in international events. Previous hosts for our events are listed below: YEAR JUNIORS SENIORS US OPEN NATIONAL QUALIFIERS Fresno, CA 2010 Orlando. FL Up for Bid Up for Bid The rest are up for Bid. Kissimmee, FL Buffalo, NY 2009 Austin, TX Austin, TX Las Vegas, NV Austin, TX San Jose, CA Colorado Springs, CO York, PA Des Moines, IA New Orleans, Fresno, CA 2008 Detroit, MI Detroit, MI LA Houston, TX Datyona Beach, FL Portland, OR Portland, OR Dallas, TX Providence, RI 2007 San Jose, CA San Jose, CA Orlando, FL Kansas City, MO Miami, FL Fresno, CA Rochester, MN Portland, OR Anaheim, CA 2006 Atlanta, GA Cleveland, OH Dallas, TX Buffalo, NY Miami, FL Dallas, TX San Antonio, TX San Jose, CA Atlanta, GA San Jose, CA 2005 Providence, RI Houston, TX 5 Anaheim, CA Ft. Lauderdale, FL Rochester, MN Atlanta, GA Colorado Springs, Tampa, FL No Event 2004 CO 2003 Orlando, FL New Orleans, LA Las Vegas, NV No Event 2002 Minneapolis, MN Detroit, MI Orlando, FL No Event 2001 Tampa, FL Cleveland, OH Las Vegas, NV No Event San Antonio, TX Colorado Springs, Honolulu, HI No Event 2000 CO 1999 Los Angeles, CA Daytona Beach, FL Anaheim, CA No Event PAST PARTICIPATION AND SPECTATOR NUMBERS YEAR CITY # Participants # Coaches # Spectators 2009 Austin, TX 490 150 2008 Detroit, MI 603 220 2007 San Jose, CA 663 256 2006 Cleveland, OH 681 192 2005 San Jose, CA 617 196 2004 Colorado Springs, CO 718 163 1235 2003 New Orleans, LA 613 147 985 2002 Detroit, MI 548 125 1060 2001 Cleveland, OH 788 153 1608 2000 Colorado Springs, CO 542 170 777 1999 Daytona Beach, FL 376 105 657 6 SECTION 2 TAEKWONDO OVERVIEW USA TAEKWONDO Mission Statement The mission of USA TAEKWONDO shall be to enable United States athletes to achieve sustained competitive excellence and promote and grow the sport of Taekwondo. WHAT IS USA TAEKWONDO? USA Taekwondo (USAT) is the National Governing Body (NGB) for the sports of Taekwondo in the United States of America as recognized by the United States Olympic Committee (USOC). USAT provides developmental opportunities for Taekwondo athletes throughout the U.S. to cultivate their knowledge of the sport while striving for world-class status. Taekwondo is a defensive, martial art that combines philosophy, mental discipline, physical exercise, and physical ability. It promotes a wide range of principles including the following: • Good physical condition • Self-Defense • Self-Confidence • Respect • Good health regardless of gender, physique, or age The origins of Taekwondo, which go back two thousand years, lie in Korea. During its history, this sport has been known by various names, like Taekyon or Subak. The official name, Taekwondo, was announced in 1955; a year later, the first championships were held. The Korean Taekwondo Federation was founded in 1965, and the World Taekwondo Federation was founded in 1973. During the same year the first World Championship took place. 1980 was an important year for the sport, since the International Olympic Committee (IOC) acknowledged Taekwondo as an Olympic sport. It was included as a display event in two successive Olympic Games: in Seoul (1988) and Barcelona (1992). Taekwondo was included on the Olympic Games competition schedule for the first time at the Sydney Games in 2000. In preparing for the next quadrennium (2009-2012), USAT looks to expand current programs and to create additional developmental avenues for athletes wanting to represent the U.S. at the international level. Some of the programs USAT looks to provide are developmental opportunities at the grassroots level including high performance clinics for athletes ages 6-17. It is the USAT's goal to identify world class athletes and provide them with the best training, international competitions, educational opportunities, and a continuous pipeline to the Olympic Games. 7 SECTION 3 HOST CITY INVOLVEMENT USA TAEKWONDO requires the Host City to provide: (1) An arena with 20,000-25,000 square feet of contiguous floor space to fit 6 to 10 - 33’ x 33’ competition areas with a 15’ walkway in between each mat space Or A convention center that can accommodate the following under one roof: 60,000 - 70,000 square feet of continuous floor space to fit 6 to 10 -33’ x 33’ competition areas with a 15’ walkway in between each mat space ***Arena or Dome/Elevated seating venue is preferred. (2) Financial support (3) Required support staff or volunteers up to 50 per day including a set-up crew for 4 hours on Friday. (4)Sufficient housing within close proximity (prefer walking distances) to the playing site: (5) One (1) headquarter hotel close to the playing site with contracted rooms for USA TAEKWONDO Event Staff (6) Registration space at the host hotels or at the proposed facility (7) Restaurants close to each of the block hotels (8) Transportation for staff and officials a. To and from airport b. Between venue and hotel if necessary (9) Bags, maps, city brochures, etc for approximately 2000 people. (10) Post event meal. Approximately 75-90 people depending on competition length. Official bids will get favorable consideration when offering catering for USAT personnel events, including but not limited to seminars, training sessions, referee meetings, and hospitality functions. The Bid Process Outlined in Section 5 of this manual is a description of USA TAEKWONDO's requirements for the conduct of the USA TAEKWONDO Senior National Taekwondo Championships. If all of these requirements can be met, the bid procedures for this event are located in Section 10. Of great interest to USA TAEKWONDO is a host city that can provide all of the requirements and conform to USA TAEKWONDO's existing and projected obligations to its Event sponsors, while assisting with the procurement of Event requirements. We would like to build a partnership with Senior National cities to also bring championships, National Qualifiers, and international events. 8 Site Selection for Years 2010-2013 USA TAEKWONDO is currently seeking bids for these events through 2013. The preferred dates for these events are the following: YEAR DATES MOVE-IN/ MOVE COMPETITION OUT DATES 2011 June 28-29 June 27/July 3 June 28-29 2012 July 3-4 July 2/July 8 July 3-4 2013 July 2-3 July 1/July 7 July 2-3 Bid solicitations will be accepted immediately for all years. It is the desire of USA TAEKWONDO to decide on each bid consistent with the following schedule: YEAR BIDS DUE FINAL DECISION (Approx.) 2011 December 2009 June 2010 2012 June 2010 December 2010 2013 June 2011 December 2011 The deadline may be extended if insufficient bids are not received by these target dates. SITE EVALUATION VISIT: Serious bidders will be expected to host and provide all expenses for up to two persons from USA TAEKWONDO. This site evaluation visit will inspect all of the facilities in an effort to determine the adequacy of a city to serve as the potential host city. This visit will follow receipt of the bid application and be prior to the final site selection. Additionally, USA Taekwondo representatives will be evaluating the following: 1. Venue proximity to proposed host hotel. 2. Distance from the Airport. 3. Facility rental fee and staffing costs. 4. Support offered from CVB, sports commissions, and the local community. 5. Ability to recruit volunteers. Persons representing USA TAEKWONDO: 1. Shall be booked in economy class for airline travel for all flights. 2. Shall be lodged in a hotel proposed to be used for the event housing (Headquarters Hotel if possible) in a standard room at double occupancy. 3. Shall not accept gifts totaling more than $50 in value. 4. Shall not accept inappropriate or extravagant entertainment. POTENTIAL VARIABLES: Please be reminded that these bid specifications precede the actual date of announcement of the Final Decision. The Host and USA TAEKWONDO need to be flexible and adapt to new circumstances as they arise. 9 SECTION 4 HOW THE HOST CITY BENEFITS USA TAEKWONDO and all host cities are making great efforts to grow the sport of Taekwondo, locally and nationally, while promoting each city through various media in order to bring a new population of visitors and their families to your city. NUMBERS ASSOCIATED WITH THE EVENT • USA TAEKWONDO expects over 1,500 athletes from the age of 14 to 70 to participate in the Senior Nationals Event. Please keep in mind that some of these athletes are Olympic medalists, World Champions, and future representatives of the USA at international events. • Over 2,000 spectators, who are generally family and friends will attend the event and often require housing (an average of 2.3 nights per participant/ spectator), food, and transportation. They will have the opportunity to visit many local historical sites as well as many other areas of interest. ECONOMIC IMPACT • USA TAEKWONDO expects the housing requirements to be around 1200-1600 room nights at local hotels with the average family spending a minimum of 2.3 nights in the Host City. RECOGNITION AND VISIBILITY • Visitor Visibility: Your city will get exposure to approximately 1,500-4,000 attendees and spectators. These participants and spectators come from across the United States and will be returning home to share their experiences with their friends and relatives who may decide to visit your city in the future. • Host Recognition: Hosting the Senior National event may lead to hosting other Taekwondo events in the future which may include the U.S. Open, the USA Junior Olympic Taekwondo Championships, or one of 6 National Qualifiers. If the first event is successful for both USA TAEKWONDO and the Host City, USA TAEKWONDO may entertain opportunities to bring other USA TAEKWONDO events back to the Host City on a cyclical basis. PUBLIC RELATIONS • Publicity through the Media: Your city will gain recognition and exposure in: o Pre-Tournament information books and programs o USA Junior Olympic and National Qualifier event information o USA TAEKWONDO website o All event materials including an event postcard and registration information 10 o Several national Meeting and Convention publications, website listings for NGBs and other Sport Organizations o Other sponsor publicity o Event Schedule on our 53' Trailer o Media publicity through Event announcements and reporting of results in hometown newspapers o Logo and Host City slogan in all event related e-mails USA TAEKWONDO MEMBERSHIP DEMOGRAPHICS Member # / Year 2007 2008 Athlete, Coach & Referee 8332 10177 Support 561 719 Events-Only 173 403 Total 9076 11299 Club 742 689 11 SECTION 5 USA TAEKWONDO INC.’S EXPECTATIONS OF THE HOST CITY The National Qualifiers are the beginning of a major program of USA TAEKWONDO (USAT) and have the potential of being a major developmental/ high performance pipeline for Taekwondo in the United States. While USA TAEKWONDO is responsible for conducting the event, the Host City is expected to provide the basic ancillary ingredients surrounding the conduct of the championships. It is important the bidding group is fully aware of the following expectations when considering the hosting of this event. They will be primary issues in the final negotiations as well as integral components of the operating agreements and final decisions. Upon submittal of the bid, USA TAEKWONDO will assume the bidder has read and fully understands the expectations, and further, is prepared to assume the responsibilities. Upon receipt of the Bid Application, and witnessed by an authorized signature, a bid will be considered an official invitation for USA TAEKWONDO to proceed with the assumptions in place. A. COMPETITION VENUE A primary consideration is the use of a Dome or elevated-seating venue preferably at no or a substantially reduced cost to the USA TAEKWONDO for the conduct of the USA TAEKWONDO National Qualifiers and ancillary meetings. Lease fees are frequently negotiated between host hotels, the local Convention and Visitors Bureau and local sponsors in order to reach a satisfactory rental agreement. Specific requirements for this event are: 1. Arena-style venue is preferred. This venue must contain open floor space at a minimum of 20,000-25,000 square feet. Or An open space under one roof with a minimum of 60,000-70,000 square feet. Column-free space is preferred along with elevated seating for the spectators. ***If this area is a convention center, bleacher seating must be available for a minimum of 2,500 spectators. 2. The following shall be available at no additional cost: • 1 Secure Storage room (20’ x 20’ minimum) for USA TAEKWONDO and vendors to lock up merchandise and properties • Loading dock capable of receiving 1- 53’ trailer and an equipment trailer for the duration of the event 12 • A vendor area with the capabilities of handling a minimum of 5- 10’ x 10’ exhibitor booths and 1- 20’ x 20’ booth • Officials’ workroom and lounge with hospitality for the staff • A volunteer hospitality room with capacity for 50 people • Banquet setting capable of seating a minimum of 100 people for lunch and dinner • A Registration area with electrical outlets and an internet connection. The registration area should have a separate entrance from ticketed participants with the ability to host 8 registration units. Please note that this is a high traffic area with long lines. • Weigh-in rooms, male and female, with electrical outlets. These spaces should be approximately 20' x 20'. Please note that this is a high traffic area with long lines. • Meeting rooms capable of accommodating the following: i. Coaching Orientation- prepared for 100, theater-style from 7:30am- 8:30am each morning of competition and on one evening ii. Referee Meeting Room- prepared for 100, theater-style for each competition day iii. Referee Seminar Meeting Rooms- Open area room. Two rooms needed one day prior to competition. All of these rooms shall be in close proximity to the playing area. 3. Suitable time for the installation of a portable competition surface (supplied by USA TAEKWONDO) and teardown following the completion of the Event. Usually set- up and teardown can be accommodated by making the venue available one day prior to the start of the competition and one day following the completion of the competition. 4. Use of the following equipment to be used primarily during set-up and teardown: Friday from 9am - 8 pm and Sunday after competition concludes for up to 3 hours. • 1 motorized forklift • 2 battery operated “golf-cart” style mini-trucks with permission for our certified staff to operate these machines • 4 pull carts • 2 pallet jacks B. HOUSING USA TAEKWONDO’s main concern is providing an extensive range of hotels from accommodations, price, amenities, distance from the venue, and willingness to work with USA TAEKWONDO to provide necessary staff/ officials’ rooms. 1. The Tournament Housing Service (THS) will be coordinating the contracts with local hotels for staff and participating athletes, coaches, and spectators through our 2011 events. In reviewing contracts for hotels and in order to be selected as a 13 block hotel for our events, a reduced-rate package which must be the lowest available to anyone staying at these hotels during this time period, have a complimentary room policy from all hotels, and provide the USA TAEKWONDO event staff with rooms (to be detailed later) at no charge to USA TAEKWONDO. The host hotel for this event must be able to provide the registration and meeting room space at no additional charge to USA TAEKWONDO if not available at the venue. The requirements for this meeting space will be detailed in a later housing section. 2. It is equally important that the hotels set up meal packages or discount coupons for our participants during the event. USA TAEKWONDO would like to advertise this information on our website and in the information provided to our participants. Ten to fifteen dollars is a good price range for a buffet-style breakfast. C. STAFFING The Local Organizing Committee Organizations bidding on this event must specify a Local Organizing Committee (LOC) and chairperson; it is recommended that the LOC has prior event-planning experience. USA TAEKWONDO also recommends that the LOC communicates with local Taekwondo clubs to coordinate event specific personnel and volunteers. Please keep in mind that in order for the event to run in an orderly and organized fashion, USA TAEKWONDO will rely on the LOC and the host city to provide this additional support. The following are staff who USA TAEKWONDO would like provided by the LOC and city bidding on the event: Event Manager: A primary contact person once the city and LOC are awarded the bid. Event Coordinator: The person responsible for the details of the event along with being able to communicate with the entire staff. This person will also act as a liaison between the USA TAEKWONDO Events Department and the media outlets in the host city. Facility Event Director: The primary contact for the facility hosting the event. Volunteer Coordinator: This person should be the lead for the LOC in coordinating volunteers and staff to help run the event and registration procedures and must be on-site for the entire event. This person will be responsible for helping to recruit medical volunteers. It is highly advised that USA TAEKWONDO is part of the selection process in naming a volunteer coordinator. Sponsorship and Marketing Coordinator: This person will act as a liaison between USA TAEKWONDO and the LOC in order to maximize local sponsorship opportunities. The proceeds from the sponsorship sales or other revenue-sharing opportunities can be negotiated in order to benefit both USA TAEKWONDO and the LOC. However, the 14 LOC must coordinate and get final approval from the Director of Events prior to signing any sponsorship deals in order to avoid conflicts with USA TAEKWONDO National Sponsorship deals currently in place. D. MISCELLANEOUS SERVICES The bidding organization and the LOC must provide the following services and products in their bid package. In order for the bid to be considered, those services marked “required” must be addressed in the bid package. Any service or product in addition to those “required” will only enhance the final bid package and will be strong considerations when the USA TAEKWONDO INC. awards the bid. REQUIRED 1. Assistance with obtaining tax-exempt status in the State where the Event is being conducted as USA TAEKWONDO is a 501c3 organization. 2. Release of merchandise and television broadcasting rights to USA TAEKWONDO for the facilities. 3. Complimentary transportation to and from the airport for staff, officials, and various committees. 4. Recruitment and coordination of over 100 volunteers per day including set-up and teardown of the competition area. 5. Copy Machine in the Registration Area. ADDITIONAL NEEDS 1. Financial Support for the event 2. Assistance in providing discounted services for professionally printed signs, chairs, tables, banners, and bulletin boards 3. Willingness to help promote the event throughout the host city. Hanging banners, welcome sign, airport signage, meet and greet, etc. 4. Donated vehicles to include 2-15 passenger vans and 1 mini-van for the length of the event 5. 30 two-way radios for staff communication during the event 15 SECTION 6 VENUE REQUIREMENTS In order for USA TAEKWONDO to host a successful event, the venue or facility is one of the most important considerations in the bid selection process. All organizations submitting a bid must also submit a detailed floor plan of the proposed venue to include the competition area and the concourse or vendor area. USA TAEKWONDO requests a CAD file of the venue at the time the bid is submitted. A. COMPETITION AREA A convention-style venue shall have an open and unobstructed floor space of at least 60,000-70,000 square feet for six to ten- 30’ x 30’ WTF regulation rings with a 15’ safety walkway in between each mat. An arena-style venue shall have an open and unobstructed floor space of at least 20,000-25,000 square feet for six to ten- 30’ x 30’ WTF regulation rings with a 15’ safety walkway in between each mat. The ideal competition area will be a dome-type stadium where the spectators do not have access to the competition floor. In addition, there should be seating for a minimum of 20 people around each mat. Please see the attached diagram. If bleacher seating is used for spectators, this seating must be a minimum of 10’ feet from the mat area. In addition, the competition area must be enclosed by crowd control barricades while taking into account the traffic flow patterns and spectator viewing without congestion for the participants. For this reason, the bid organization should provide a CAD drawing to USA TAEKWONDO upon submitting the bid. B. COMPETITION SURFACE USA TAEKWONDO will supply portable mats which will arrive two days prior to competition in a USA TAEKWONDO supplied trailer. USA TAEKWONDO staff and the assigned Tournament Committee will coordinate the mat layout for the facility based off of the final CAD drawing supplied by the USA TAEKWONDO staff. USA TAEKWONDO will provide the host facility with a venue diagram as well. The installation, teardown and repacking of the portable mat surfaces will be under the direction of USA TAEKWONDO's Tournament Committee and staff. The LOC and the Volunteer Coordinator in cooperation with USA TAEKWONDO will be responsible for providing the work force necessary to aid in this process. C. VENUE HOURS The playing site must be available for move-in/ set-up one day prior to the first competition day no later than 8:00am local time. The set-up of the venue will include unloading the mats using the facility forklift, construction of rings, banner placement, running of electrical and internet needs, and construction of the registration area. 1. For each competition day, USA TAEKWONDO requests access to the venue at 7:00am each morning for a maximum of 20 staff with competition beginning at 16 9:00am. The doors will open for ticketed participants at 8:00am. The venue must be available through 12:00am or until the close of competition. Thirty minutes following the last competition match, USA TAEKWONDO would like all competition doors closed and all persons to vacate the facility. 2. USA TAEKWONDO also requests 2 persons from the Tournament Committee have access to the venue on the evening prior to set-up in order to tape ring markings to the floor which would expedite set-up the following morning. An ideal time would be 6-8pm or a time recommended by the Event Coordinator. D. STORAGE ROOMS USA TAEKWONDO has a semi-trailer that will arrive at the host venue up to one week prior to setup with the goal being one day prior to set-up. This USA TAEKWONDO semi-trailer must be allowed to arrive and remain at the service dock until the trailer is reloaded upon completion of the tournament. In addition, USA TAEKWONDO requests the right to use the forklifts or the ability to rent this equipment for use at the venue. Some members of the USA TAEKWONDO staff and Tournament Equipment Committee are certified and experienced in the use of this machinery and will need the use of them extensively during teardown and setup. Approval for the USA TAEKWONDO staff to operate this equipment will be requested. In addition, USA TAEKWONDO will have many shipments of supplies and merchandise sent to the host venue and hotel up to one week prior to the event dates. USA TAEKWONDO requests the host venue and hotel accept these packages at no additional charge and store them in a secure area. USA TAEKWONDO will need 1 storage area to be used for supplies, medals, merchandise, and for vendor merchandise. Once the USA TAEKWONDO staff arrives at the venue, the USA TAEKWONDO staff should receive keys and access to the storage area for the entire duration of the event. E. SUPPORT AREAS AT THE VENUE 1. Championship Desk/ Control Area This area should be centrally located with clear site to all of the rings. This area is used as the central location for the Tournament and Referee Committees and should be equipped with sufficient tables, chairs, bunting, electricity, internet access, public address system, and stairs to access the two-tiered elevated platform. Please see the attached sample, venue diagram for dimensions and a layout. • Tournament Desk- 12' x 16' x 4' high (2 stairways) • Referee Committee Desk- 8' x 12' x 2' high (1 stairway) 17 2. Sports Medicine Center This area should be centrally located to the Championship Desk/ Control Area and easily identified as the Sports Medicine Center. This area will serve all participants during all hours of the competition. This area must accommodate at least four (4) massage tables, ten (10) 8’ tables, up to 15 chairs, and four (4) 50 gallon trash cans on casters for ice. USA TAEKWONDO also requests the use and access to the venue ice machine during the competition days. 3. Staging/ Holding Area This area should be located near the floor access area for participants. This area will be used for all participants and coaches to warm-up prior to their competition. This area will be designated with pipe and drape of approximately 60’ x 70’ or will be a designated room close to the competition area. Within this area, there will be three (3) tables on two- foot risers, four (4) chairs, and electrical access. Please see the attached diagram for the dimensions and specifications of this area. 4. Awards Area/ Photo Area The 1st through 3rd place winners of each division and competition will go to this area to receive their award certificate and medal. This area will be comprised of four (4) 8’ tables, 4 chairs, a 4’ x 6’ x 2’ riser electrical outlets, and a three-tier podium provided by the USAT. From the awards area, the participants will be led to the photo area. USAT must have the ability to hang a 25’ drape for the backdrop of this area. This area should be located close to the floor exit with the ability to run a cable from this booth to a vendor booth located on the concourse/vendor area as well as the tournament control desk. 5. Results Area This area is located near the spectator entrance to the venue in a high traffic area but without causing congestion by using two (2) portable 4’ x 8’ self-standing bulletin boards. The USA TAEKWONDO staff will post the results, schedule, photos, journal, and other information on a daily basis. In addition, USA TAEKWONDO requests access to use closed- circuit TVs throughout the venue to display results and schedules. Please include the cost associated with the use of the closed-circuit TV in the Budget Sheet. 6. Concession Stands USA TAEKWONDO requests that its needs be considered when planning the operating and location of concession stands. The concession stands should offer healthy options such as sandwiches, fruit, salads, sports drinks, water, and soft drinks. Sale of alcoholic beverages is prohibited at all USA TAEKWONDO events. USA TAEKWONDO currently has a water sponsor and recognizes the agreements with venue concessionaires 18 but requires the ability to use donated VIK in lieu of using water provided by the concessionaire. Hours of concession should be established during competition days from 8:00am until the close of competition. In addition, USA TAEKWONDO requires the privilege of bringing outside food items into the venue for the purpose of feeding volunteers and providing one hospitality banquet sponsored by a vendor. It is also requested by USA TAEKWONDO that athletes be able to bring in small coolers of food and beverages. USA Taekwondo or the LOC will need to provide water for the competing athletes in the holding area. 7. Exhibitor/ Vendor Area All USA TAEKWONDO merchandise sales and event souvenirs (including the program sales and tournament t-shirt) are the exclusive rights of USA TAEKWONDO. USA TAEKWONDO merchandise booth will be under the direction of the USA TAEKWONDO personnel, exclusive sponsor or through a third party contracted with the USA TAEKWONDO. USA TAEKWONDO will not agree to the paying of a commission to a concessionaire or to venue management for exclusive right to this sales area. Phone lines and electrical outlets will be needed for credit card machines at several vendor booths. Each vendor will be responsible for ordering and providing payment for the additional tables and electrical needs outside of their agreement with USA TAEKWONDO. USA TAEKWONDO will need the ability to stage a minimum of five 10- 10’ x 10’ and one 1-20’ x 20’ exhibit booths to be located in a high traffic area located near the ticketed participant entrance. 8. Referee Lounge This area will be used as a meeting space for the officials throughout the tournament and should be located in close proximity to the competition area. This area should be able to accommodate 100 persons in theatre- style seating and have four (4) 8’ tables for registration. In addition, this room should have coffee, soft drinks, water, and light food items provided throughout the competition days. Additional accommodations including couches, sofas, and comfortable chairs are welcomed and would be much appreciated by the officials. This room can also be used to accommodate meals for the referees and staff during the competition. 9. Staff Workroom/ Lounge This area will be used by the USA TAEKWONDO staff as a central tournament location for meetings, interviews, and temporary storage. This room should be secure and have access to electrical outlets, high-speed internet line, and trash receptacles. In addition, any additional concessions including snacks, drinks, couches, chairs, restrooms, tables, and chairs will 19 be appreciated in order to provide a good working environment during the competition. 10. Volunteer Room This area should be near the volunteer/ staff entrance and will be used as the primary check-in point for all volunteers. In addition, this room should have comfortable seating and tables for approximately 50 as this will be used for a break room and potential dining area for the volunteers. 11. Meeting Rooms All meeting rooms should be set-up in theatre-style seating furnished with two (2) 8’ tables, a PA system, 4 chairs, and a podium. The following are the times and set-up information for all meeting needs: a) Coaches Orientation 100 people Set-up day 7-8pm b) Coaches Orientation 50 people Competition Days 8-9am c) Referee Meeting 75 people Set-up day 9-10 pm d) Referee Seminar (2) 50 people Set-up day 1-9 pm F. PARKING USA TAEKWONDO requests that reduced-rate parking be made available to tournament participants with in-out privileges at the venue and hotels. In addition, the USA TAEKWONDO requests a minimum of 20 complimentary parking passes with in-out privileges for use by staff, tournament committee, local officials, and volunteers. In addition, USA TAEKWONDO requires complimentary parking provided for staff and officials, if the distance from the venue requires ground transportation. G. TICKET SALES/ BOOTH USA TAEKWONDO reserves the right to all ticket sales revenue excluding the agreements set forth in partnership with the host venue ticket distributor (Ticketmaster, Ticket West, etc.) in order to provide online and on-site ticket sales. Upon completion of the event, USA TAEKWONDO requests detailed information regarding number of tickets sold per day, total attendance, total number of packages sold, number of tickets sold online, number of tickets pre-sold versus those purchased at the door. H. SECURITY For the competition days, USA TAEKWONDO will require security to aid in checking bags, credentials, monitoring the ticketed doors, entry into the hospitality area, and access to the competition floor. USA TAEKWONDO requests an estimate of the costs associated with providing this security to be attached to the bid. Because of the nature of the event, the athletes will be allowed to bring medium to large bags into the venue. 20 I. ELECTRICAL NEEDS USA TAEKWONDO will bear the costs of these electrical outlets but an estimate of such costs should be included, for budgetary purposes, in a separate appendix of the bid package submitted. The following are the electrical needs for USA TAEKWONDO for the duration of the event: 1. 1 electrical outlet at each of the estimated 6-10 rings 2. 1 electrical outlet at the Awards Area 3. 1 electrical outlet at the Staging/ Holding Area 4. 1 electrical outlet in the Photograph Area 5. 2 electrical outlets at the Championship Desk/ Control Area 6. Electrical Outlets available for use in the USA TAEKWONDO staff room 7. 1 Electrical outlet in the Sports Medicine Center 8. 2 Electrical outlets in the Registration Area 9. 2 Electrical outlets in the Weigh-In area J. HIGH-SPEED INTERNET ACCESS NEEDS USA TAEKWONDO will bear the costs of these communication expenses but an estimate of such costs should be included, for budgetary purposes, in a separate appendix of the bid package submitted. The following are the internet access needs for USA TAEKWONDO for the duration of the event: 1. 1 high-speed access point in the registration area 2. 1 high-speed access point in the USA TAEKWONDO staff office K. NETWORKING NEEDS USA TAEKWONDO will have approximately 25 laptop computers that need to be networked for the entire duration of the event. USA TAEKWONDO will provide all of the equipment including the laptops, servers, and Ethernet cables. USAT will also be responsible for networking all equipment and ensuring the network works properly throughout the event. L. REGISTRATION AREA USA TAEKWONDO will run registration in the host venue during all competition days. The registration will consist of all participants picking up their credentials and participant packages. In order to reduce confusion among those coming to the venue for registration versus ticketed spectators, USA TAEKWONDO requires the registration area be sectioned off or separate from the competition venue entrance. The registration area space should be large enough to hold a minimum of eight (8) registration units and registration lines of up to 50 persons. Past rooms have been 8,000 square feet to 10,000 square feet. In addition, USA TAEKWONDO will need stanchions to designate different lines and to maintain order. The following is a sample schedule for registration: 21 • Friday: 3pm – 8pm • Saturday: 12pm – 4pm • Sunday: 8am - 9:30am M. WEIGH-IN AREA This section should be near the registration area logistically placed to reduce congestion as long lines may occur. USA TAEKWONDO will provide five (5) scales and the pipe and drape necessary to section off the male versus female weigh-in areas. Within this area, USA TAEKWONDO will need two (2) electrical outlets and the ability to network computers from the registration area to the weigh-in area with 100’ cat 5 ethernet cables. USA TAEKWONDO will need to work in conjunction with the Venue Event Coordinator to customize proper placement of stanchions to differentiate male versus female lines. Within this section, parents need to be allowed access to accompany their children throughout the weigh-in process and then exit the building. 22 SECTION 7 HOUSING REQUIREMENTS Tournament Housing Services (THS) will be representing USA TAEKWONDO in negotiating hotel contracts and guaranteeing the rates and needs of USA TAEKWONDO. In addition, THS will be responsible in negotiating the complimentary room needs for staff and officials for USA TAEKWONDO. When submitting a bid, please coordinate with THS for all hotel needs and questions. Recent USA TAEKWONDO history indicates the need for hotel blocks to accommodate approximately 500 room nights for the entire duration of the event. While numerous hotels should be used, USA TAEKWONDO strongly stresses the need for a wide range of cost and amenities provided by hotels located in close proximity to the competition venue. It is very important that the contracted daily rate be the lowest available during the time of the event. Hotels not within walking distance to the competition venue should provide discounted transportation options for the participants. In choosing the primary host hotel for the event, USA TAEKWONDO will need one hotel for VIPs, staff, tournament committee, referees and medical committee. The following will be considered when choosing a host hotel for the event: A. HEADQUARTERS HOTEL In choosing a headquarters hotel for the USA TAEKWONDO National Qualifiers, the hotel should be a four or five-star hotel within two block walking distance to the competition venue. This hotel will act as the primary hotel for registration and meetings leading up to the event. Guestrooms for USA TAEKWONDO needs should be available from two days prior to the event to the conclusion of the event. In order to be considered as the headquarters hotel, the hotel will need to provide the following to the USA TAEKWONDO at no additional charge: 1. Guest Rooms The rate for all guestrooms shall be the lowest available to anyone staying at the hotel during this time period. The majority of the rooms needed for this event will be double/double with up to 4-person occupancy. The agreed upon room rate shall be equal for single, double, triple, and quad occupancy. 2. Staff Rooms USA TAEKWONDO will need a block of fifty (50) double/double rooms set aside for staff and referees. The rate for the officials block will not contain the Rebate or Housing Service commission and will need to be substantially lower than the rate offered the attendees. The USA TAEKWONDO Event staff will be providing a rooming list for the above mentioned rooms no later than 2 weeks prior to the event dates. 23 In addition and in order to meet the needs of USA TAEKWONDO, the headquarters hotel should provide the following: 3. One (1) complimentary two-bedroom suite. 4. USA TAEKWONDO requires the Headquarters Hotel to provide a minimum of 1 complementary double/double room at no charge to the USA TAEKWONDO room for every 20 cumulative room nights booked throughout the event. The double-double rooms should be available one night prior to the competition dates with the suites being available three nights prior to the posted competition dates. USA TAEKWONDO will provide a rooming list to THS at least two weeks prior to confirm the rooms needed for this event. 5. Advance Room Reservations As stated previously, USA TAEKWONDO will use Tournament Housing Services (THS) for reservations of all block rooms. There will be a cutoff date of 2 weeks prior to the first day of the Event for room reservations. Then and only hen will individual hotels be able to release the block and issue these rooms to the general public. After the cutoff date, participants will be directed to contact the hotels directly on a space available basis. THS or USA Taekwondo will NOT sign any contract that contains an Attrition/ Performance Clause. 6. Vehicle Parking Free parking for a maximum of 10 USA TAEKWONDO staff vehicles for the entire duration of stay and will be identified by USA TAEKWONDO Events Department upon providing the rooming list. Any other parking is to be added to the master bill. 7. Complimentary or Discounted Breakfast The headquarters hotel will need to provide complimentary or a heavily discounted breakfast package for all staff and officials staying at the hotel. The ideal breakfast would be buffet style available from 6:30am until 8:00am each morning. Upon arrival to the hotel, all USA TAEKWONDO staff and officials should be provided with breakfast coupons with the charges being placed on the USA TAEKWONDO master account for only those coupons redeemed. An estimated cost should be around $10 to $15 for full-service breakfast buffet. 8. Transportation Should the officials’ headquarters hotel be located more than 2 blocks away from the competition venue, the hotel will be responsible for transporting the officials to and from the venue twice a day. 9. Rebate to USA TAEKWONDO and a commission to the THS Company The hotel must provide both a rebate AND a commission to be considered a block or host hotel for this event. The commission is 10% and the rebate is $13.00. 24 10. Meeting Space USA TAEKWONDO will hold event registration, weigh-in, and various coaching and referee seminars up to two days prior to competition at the headquarters hotel or host venue. These additional meeting spaces should be provided at no additional charge and included in the hotel contracts signed with the THS Company. USA TAEKWONDO also requests refreshments, such as water and coffee, be available at all meetings. A tentative schedule is provided below with the seating capacity and style needed. One Day Prior to Competition Coaching Seminar, Level 2 Theatre Style, 100 6pm-8pm Referee Seminar Theatre Style, 75 1pm-8pm Coaching Seminar, Level 1 Theatre Style, 100 6pm-8pm Coaching Orientation Theatre Style, 100 9pm-10pm Referee Meeting Theatre Style, 100 8pm-9pm USAT Storage/ Event Office Assembly line table set-up 8am-11pm Male Weigh-In Area 1 table 12pm-9pm Female Weigh-In Area 1 table 12pm-9pm Registration/ Credential Area Open space for a minimum of 8 registration units and 10am-9:30 pm stanchions to direct traffic with move-in the day prior 25 SECTION 8 STAFFING The Local Organizing Committee (LOC) will be responsible for additional duties once the venue and hotel arrangements have been taken care of. In an effort to provide the best staffing support possible, USA TAEKWONDO strongly encourages the partnership between the bidding organization and a local Taekwondo school. The ability for the LOC to gather sufficient staffing for the event is very important to the overall success of the event, the host city, and USA Taekwondo. 1. Volunteer Coordinator: This person should be the lead for the LOC in coordinating volunteers and staff to help run the event and registration procedures. The Volunteer Coordinator will be responsible for recruiting and scheduling volunteers where and when needed as the job assignments dictate as provided by the USA TAEKWONDO. The Volunteer Coordinator is also responsible for helping to recruit medical volunteers for the duration of the event. The Volunteer Coordinator must be on-site during registration and the competition to monitor the volunteer registration. 2. Set-up and Teardown Staff: This group should consist of 20-30 people with the ability to lift and carry heavy objects. USA TAEKWONDO strongly suggests recruiting the help of local Taekwondo schools and organizations to aid in this process. USA TAEKWONDO will provide 2 staff members from the Tournament Committee to coordinate the volunteers and groups recruited to help with laying of the mats. The set-up crew will also be responsible for hanging banners and taping the mats. 3. Media and Public Relations Coordinator: This person will act as a liaison between the USA TAEKWONDO Events Department and the media outlets in the host city. This person’s main responsibility is aiding the USA TAEKWONDO Events Department in maximizing local and national publicity and media coverage. 4. Event Manager: This person will be the primary liaison between the Sports Commission and the CVB to handle the details needed in regards to restaurants, logistics, transportation, and other needs that may arise in preparation and coordination of the event. 5. Security Coordinator: This person will be the primary contact regarding the security/staffing needs if the facility is not in charge of coordinating event staffing. This person will work closely with the USA Taekwondo Event Manager/Director. 2 SECTION 9 BID APPLICATION/ SITE SELECTION PROCEDURES USA TAEKWONDO is currently accepting bids for the 2010 USA TAEKWONDO Senior National Championships. Prior to submitting a bid for these events, please review and inspect the necessary requirements as set forth in the bid packet. Please follow the instructions below in order to guarantee your organization and city meet all deadlines and adhere to the procedures necessary to submit a complete bid. 1. Review and inspect the Bid Manual to get a greater understanding of the hosts’ responsibilities once submitting a bid and furthermore once winning the bid. It will be presumed by USA TAEKWONDO that upon receipt of a formal bid, the bidding organization has read and fully understands the terms the bidder is prepared to assume. 2. The Bid Schedule, as outlined in the Bid Manual, should be strictly followed. The bidding organization is also urged to submit a proposal for more than one year and USA TAEKWONDO event (Senior Nationals, USA Junior Olympic Taekwondo Championships, U.S. Open, etc.). USA TAEKWONDO’S goal in selecting cities to host USA TAEKWONDO is to choose the cities with the capability of hosting the event two years in a row. 3. When deciding to bid on a USA TAEKWONDO event, the first step, once understanding the necessary responsibilities, is to submit a letter of Intent to Bid. The second step is to complete a Bid Application (included in this section) along with sending the necessary complementary materials such as the CAD file, documentation from past events, and contact names and numbers from past organizations hosting events in the proposed venue. Should you have any questions regarding the bid application, please do not hesitate to call Mark Kaufmann at 719-866-4632. Please mail a complete bid application along with any other materials to the following USA TAEKWONDO staff: Mark Kaufmann Director of Events USA Taekwondo Inc. 1 Olympic Plaza Suite 104C Colorado Springs, CO 80909 (719) 866-4632 (phone) (719) 866-4642 (fax) email@example.com(E-mail) www.usa-taekwondo.us (Website) 4. Once the applications have been received, the USA TAEKWONDO Events Department will proceed with a thorough review of the bid. The top two applications will be notified and scheduled for a site visit. The bid review will be based on the venue, hotel arrangements, and a budgetary analysis, plus the ability to provide additional staffing and volunteers. 3 5. All expenses for the two-day site visit will be borne by the prospective host committee. During the visit, the USA TAEKWONDO representatives will visit the venue, all hotels in the block, local restaurants, transportation services, and other event-related concerns. The two persons representing USA TAEKWONDO for the site visit will be the Director of Events and a member of the Tournament Committee. The USA TAEKWONDO Events Department in coordination with the CEO/ Executive Director will nominate the person accompanying the Director of Events for these visits. 6. Upon completing site visits to the final three cities, the USA TAEKWONDO Events Department will analyze each bid and make all recommendations to the CEO/Executive Director. Once the decision has been made, the USA TAEKWONDO Events Department will notify all candidates of the decision and proceed to the contract phase of the partnership. 7. All contracts, including those from the Local Organizing Committee, Convention & Visitors Bureau, and the venue hosting the event, may be sent to the USA TAEKWONDO office to be signed by the CEO/ Executive Director. All housing contracts should be sent to the THS office to secure the hotel agreements with a copy to Mark Kaufmann at USA TAEKWONDO. The CEO/ Executive Director of USA TAEKWONDO must approve all contracts. David Askinas CEO USA Taekwondo 1 Olympic Plaza Suite 104C Colorado Springs, CO 80909 (719) 866-4632 (phone) (719) 866-4642 (fax) David.firstname.lastname@example.org For any questions or concerns, please do not hesitate to contact Mark Kaufmann with the USA TAEKWONDO Events Department at 719-866-4632 or at email@example.com 4 SENIOR NATIONAL CHAMPIONSHIPS BID APPLICATION The following information must be included when submitting the following bid application for review by USA TAEKWONDO. It is also very important that all questions are answered. If you have questions, please do not hesitate to call the USA TAEKWONDO Events Department to clarify your concerns prior to submitting this bid application. REQUIRED MATERIALS: 1. Venue Diagram: Provide a detailed description and plan of the competition area and exhibit space. 2. Meeting Space: A detailed floor plan of the meeting room space available in the venue with different levels identified easily. 3. Registration Space: A detailed floor plan for registration at the venue and at the host hotels. 4. Hotels: All proposals from hotels interested in being in the hotel block. YEAR APPLYING FOR:_________ Host City: _____________________ Host State: ____________________ Bidding Organization:________________________________________________ Street Address:______________________________________________________ City:______________________ State:_________ Zip:_____________________ Phone:____________________________ Fax:____________________________ E-mail:___________________________ Website:_________________________ Person submitting this Bid Application:___________________________________ Position:_____________________________ By submitting this application and my signature, I affirm I am an authorized representative of this organization submitting this application and confirm that we have read and understand the terms outlined in the Bid Manual. We are prepared to commit to these responsibilities should we be granted the host city as specified in the Bid Manual. ____________________________________ ____________________ Authorized Representatives Signature Date ____________________________________ _____________________ Printed Name Position 5 VENUE INFORMATION Name of the venue:_____________________________________________ Contact Person:_____________________ Title:______________________ Address:______________________________________________________ City:___________________________ State:_________ Zip:____________ Phone:__________________________ Fax:_________________________ E-mail:__________________________ Website:_____________________ 1. PROJECTED VENUE COSTS TYPE OF VENUE: ______ Arena ______Convention Center ______Other a. Dates/ Times Proposed Contract Dates:_______________________________________ Proposed Set-up Date(s):_______________________________________ Proposed Competition Date(s):___________________________________ Proposed Time Allowed in the Venue Each Day:____________________ b. Costs Rental Fee: __________________________________________________ THE RENTAL COSTS STATED ABOVE INCLUDE THE FOLLOWING: Additional Financial Obligations: Organization:________________________ Amount:____________ c. Parking Cost of Parking for Attendees:___________________________________ Does the above cost include in-out privileges? ______________________ # of complimentary parking passes for the USAT with in-out privileges:__ 2. COMPETITION AREA a. Square Footage of projected competition area:___________ b. Dimensions of projected competition area:________ x ________ c. Exhibit Hall # (if applicable):___________ d. Are there columns? ________ (Yes/ No) e. Is the space proposed contiguous space? _______ (Yes/ No) f. Estimated number of mats to fit in the proposed rental space? ________ g. Amount of free space in between each ring? ________ h. Are there any venue policies that would prohibit the use of mats on the floor surface? ______ (Yes/ No) 3. MEETING ROOMS a. Does the venue design provide the necessary space for meetings, registration, and clinics?_________ (Yes/ No) b. Is the cost for the meeting, registration, and clinic space included in the rental cost? __________ (Yes/No) c. Is there a room re-set fee? _________ (Yes/ No) 6 ** If yes, please list conditions that would apply and the additional cost break down by item. d. Are there any conditions that would prohibit USA TAEKWONDO from sponsoring and operating its annual exposition and sales of Event Specific Merchandise? __________ (Yes/No) e. Will USA TAEKWONDO retain all rights (100%) to the merchandise and vendor revenue? __________ (Yes/ No) f. Please check the equipment/ furnishings that will be provided as required for the various rooms specified in the Bid Manual. If there are additional costs beyond the rental fee, please specify the cost per item per day that USA TAEKWONDO would be required to pay. i. _____ Chairs Additional cost if applicable:_______ ii._____ Tables Additional cost if applicable:_______ iii._____ Bulletin Boards Additional cost if applicable:_______ iv._____ Microphone Additional cost if applicable:_______ v. _____ Speaker system Additional cost if applicable:_______ vi._____ Ice machines Additional cost if applicable:_______ vii.____ Trash Cans Additional cost if applicable:_______ viii. _____ Skirted Tables Additional cost if applicable:_______ g. Is there sufficient space available near the main playing area or near the entrance for a minimum of 10- 10’ x 10’ and 1- 20' x 20' vendor booths? _______ (Yes/No) i. Please provide a venue diagram of the exhibit/ vendor area 4. MISCELLANEOUS VENUE NEEDS a. Number of accessible loading docks?_______ i. Will the USAT have access to the loading docks for the entirety of the venue contract to park two (2) 53’ trailers? ______ (Yes/No) b. Is the venue able to meet the electrical needs of USA TAEKWONDO as specified in the Bid Manual? i. Are the costs for the electrical needs for the event as specified in the Bid Manual included in the proposed rental fee? ________ (Yes/No) ii. If No, please attach a discounted electrical pay scale which would apply for the Senior National Championships event. c. Does the venue have the capability to install temporary phone service? _______ (Yes/No) i. If Yes, are the costs for the temporary phone service as specified in the Bid Manual included in the proposed rental fee? ii. If No, please attach a discounted phone services pay scale which would apply for the Senior National Championships event. d. Does the venue have the capability to install temporary internet lines? _______ (Yes/No) i. If Yes, are the costs for the temporary internet lines as specified in the Bid Manual included in the proposed rental fee? 7 ii. If No, please attach a discounted internet service pay scale which would apply for the Senior National Championships event. e. Does the venue have secured storage areas available close to the playing area? _______ (Yes/No) i. If yes, what is the square footage of these areas? Please specify the number of storage areas, dimensions of each available, and note locations on the venue layout. f. Type of lighting used in the venue:________________________________ i. Lighting intensity in the venue (foot-candles or lux):___________ ii. If necessary, can the lighting be increased or decreased over the competition areas? g. Concession Stands i. Number in the competition area:______ ii. Number in the registration area: ______ iii. Other concessionaires in the building who would be open during the event? iv. Will the concessionaires grant USA TAEKWONDO the right to bring in USAT sponsored items (water, food, etc.) for the event? ______ (Yes/No) v. Please specify conditions that may apply:_____________________________ h. Flag: Is a U.S. flag located in the competition are? _______ (Yes/No) 5. SIGNAGE a. Can sponsor signage be hung in the venue? _______ (Yes/No) b. If YES, is there a fee to hang this signage? ______ (Yes/No) c. Can sponsor signage be hung outside of the venue? ______ (Yes/No) d. Please specify the restrictions that may apply including a list of venue sponsors. e. Does the venue have existing sponsors that may prevent USA TAEKWONDO from receiving signage exposure? ______ (Yes/No) f. Is the host city willing to hang signage throughout the city to help promote/ welcome the event? ______ (Yes/No) g. If YES, is there a fee with this service? ______ (Yes/No) h. Will the host city provide a banner at the airport? _______ (Yes/No) 6. TICKET SALES a. Will USA TAEKWONDO be allowed rights to sell all tickets?_______ (Yes/No) b. If NO, who must ticketing be done through?____________________________ Contact Information:_______________________________________________ c. Is there a cost associated with using this company? ______ (Yes/No) d. If YES, is the cost associated with this company included in the proposed rental fee? ______ (Yes/No) e. In No, please attach a discounted pay scale for the use of this system. 7. MERCHANDISE SALES a. Will the venue waive all fees to USAT for selling event specific merchandise? ______ (Yes/No) 8 b. Will the venue waive all fees to USAT for selling USAT logoed merchandise? ______ (Yes/No) c. Will the venue waive all fees to Senior National Championship vendors and sponsors for selling merchandise? ______ (Yes/No) d. Will the venue permit food to be brought in for the Event Staff, Volunteers, and Officials? ______ (Yes/No) e. If No, would the venue consider allowing this on a one-time basis? ______ (Yes/No) f. If Yes, are there any restrictions to the type of food that is allowed into the venue? _______ (Yes/No) g. If Yes, please specify types of foods that are allowed: _________________________________________________________________ _________________________________________________________________ h. Will the venue permit food to be brought in by the athletes, coaches and referees? ______ (Yes/No) 8. MACHINERY a. Will USA TAEKWONDO have accessibility to the following machinery on the set-up and teardown days? This includes the ability for vendors or sponsors to use the pallet jacks and pull carts for ease of move-in/ move-out. b. Forklifts (1) ______ (Yes/No) c. Pallet Jacks (2) ______ (Yes/ No) d. Pull Carts (3) ______ (Yes/No) e. Is there a charge with using this equipment? ______ (Yes/No) f. If YES, how much? (Please attach cost sheet) g. Battery – operated flatbed golf carts (2) ______ (Yes/No) 9. SEATING Permanent Seating a. Does the venue have permanent seating? ______ (Yes/No) b. What is the seating capacity of the venue? _____________ Bleacher Seating a. Are portable bleachers available? ______ (Yes/No) b. If Yes, how much seating is available? ___________ c. If Yes, is this included in the proposed rental fee? ______ (Yes/No) d. If No, what is the local source to rent bleachers from? e. Business:_______________________________ Contact Person:__________________________ Address:________________________________ City:___________________________________ State:__________ Zip:_____________________ Phone:__________________________________ Fax:____________________________________ E-mail:__________________________________ Website:_________________________________ f. If No, what is the cost to rent bleachers for 2,500 seating?_____________ g. If No, will the Local Organizing Committee provide financial assistance in renting the bleachers? ______ (Yes/No) 9 h. How much will the Local Organizing Committee provide for the renting of the bleachers? _________________________ Chairs a. How many chairs can the venue make available for use by USA TAEKWONDO for the Senior Nationals? ______ (Yes/No) b. Are these chairs included in the rental fee?______ (Yes/No) c. If no, what is the cost per chair for the entire duration of the event? __________________ Tables a. How many skirted tables can the venue make available for use by USA TAEKWONDO for the Senior Nationals? ______ (Yes/No) b. Are these tables included in the rental fee?______ (Yes/No) c. If no, what is the cost per table for the entire duration of the event? __________________ Risers a. Can the venue provide the necessary equipment for the tournament control desk and referee desk as specified in the Bid Manual? ______ (Yes/No) b. Are these risers included in the rental fee? ______ (Yes/No) c. If no, what is the cost per riser for the entire duration of the event? ______ __________________ 10. LABOR a. Is the venue labor force Union? ______ (Yes/No) b. If Union labor, will USA TAEKWONDO be forced to use this work force? c. If Yes, what are the costs associated with this? __________ *** Please provide a detailed breakdown of costs. d. Will the Local Organizing Committee provide financial assistance to USA TAEKWONDO to use the required Union labor?_________________________ 11. SECURITY a. Will security be available as specified in the Bid Manual? ______ (Yes/No) b. Is the security included in the proposed rental fee? ______ (Yes/No) c. If No, please complete the security cost form (attached) d. Will USA TAEKWONDO have keys to secured storage and meeting rooms as specified in the Bid Manual? ______ (Yes/No) e. Will athletes be allowed to bring medium to large bags into the competition venue? ______ (Yes/No) 12. SPORTS MEDICINE CENTER Ice a. Does the venue have an ice machine and ice available for use by USA TAEKWONDO? ______ (Yes/No) b. If No, can this service be donated? ______ (Yes/No) 10 c. If No, please list 3 local businesses that USA TAEKWONDO may contract with to provide this service: 1. Business:_______________________________ Contact Person:__________________________ Address:________________________________ City:___________________________________ State:__________ Zip:_____________________ Phone:__________________________________ Fax:____________________________________ E-mail:__________________________________ Website:_________________________________ 2. Business:_______________________________ Contact Person:__________________________ Address:________________________________ City:___________________________________ State:__________ Zip:_____________________ Phone:__________________________________ Fax:____________________________________ E-mail:__________________________________ Website:_________________________________ 3. Business:_______________________________ Contact Person:__________________________ Address:________________________________ City:___________________________________ State:__________ Zip:_____________________ Phone:__________________________________ Fax:____________________________________ E-mail:__________________________________ Website:_________________________________ Paramedics a. Is USA TAEKWONDO required to use the venue’s contracted paramedics or EMTs? ______ (Yes/No) b. If No, what are the processes that USA TAEKWONDO needs to go through in order to satisfy the venue insurance requirements and provide our own paramedics/EMTs? c. If Yes, what is the pay scale per day per paramedic/EMT? _____________________ Medical Volunteers a. Does the host city have the ability to recruit 20 volunteer certified athletic trainers for the entire duration of the event? ______ (Yes/No) 12. SOUND SYSTEM a. Does the venue have a sound system that USA TAEKWONDO has access to for the entire duration of the event? ______ (Yes/No) b. Does this sound system have the ability to play the National Anthem? ______ (Yes/No) c. Is the cost for use of the sound system included in the proposed rental fee? ______(Yes/No) 11 d. If No, what is the cost for using the sound system for the proposed dates? ____________________ 13. BROADCASTING CAPABILITIES Closed-Circuit TV a. Does the venue have closed-circuit TV that USA TAEKWONDO can use for the competition days to display schedules and results? ______ (Yes/No) b. If Yes, is the cost associated with the use of the closed-circuit TV included in the proposed rental fee? ______ (Yes/No) c. If No, please attach a discounted pay scale for the use of this system for the duration of the event. Big Screen Video Displays a. Does the venue have video displays that USA TAEKWONDO can use for the competition days to display schedules, results, and competition action? ______ (Yes/No) b. If Yes, is the cost associated with the use of the closed-circuit TV included in the proposed rental fee? ______ (Yes/No) c. If No, please attach a discounted pay scale for the use of this system for the duration of the event. Required Attachments: 1. Sample contractual agreement with the venue. 2. Schedule of fees and charges applicable to USA TAEKWONDO 3. Detailed AutoCAD drawing of all levels of the venue proposed in this application. Please include the following views of the venue: a. Dimensions of the proposed competition area b. Proposed location of sales/ exposition area with a minimum of ten- 10’ x 20’ booths and one- 20' x 20' c. Layout with rings, referee area, photo area, results area, staging/ holding area, and sports medicine center d. Proposed registration area including weigh-ins, credential pick-up, and check-in e. Location of public restrooms f. Location of concession stands g. Proposed Storage Areas h. Proposed Credentialed participant Entrance i. Proposed General Public Entrance j. Proposed Volunteer Entrance k. Location and size of loading docks l. General public parking areas m. Staff Parking areas n. Location of locker rooms with dimensions o. Proposed meeting rooms with dimensions p. Security - Estimated cost sheet (attached) q. Staffing Worksheet (attached) r. Equipment Worksheet (attached) 12 LOCAL ORGANIZING COMMITTEE Organization: __________________________________________________________ Contact Person: ________________________________________________________ Title: _________________________________________________________________ Address: ______________________________________________________________ City: ____________________ State: _____ Zip: ________________________________ Phone: ______________________ Fax: ______________________________________ E-mail:________________________________________________________________ Website: _______________________________________________________________ The local organizing committee is responsible for providing the volunteers, staff, local business contacts, and supplies and equipment necessary to provide a successful tournament once the USA TAEKWONDO INC. staff arrives in the event city. 1. VOLUNTEERS a. Does the Local Organizing Committee have the capability to provide a volunteer task force of 50 people per day? ______ (Yes/No) b. If Yes, would the Local Organizing Committee be able to provide lunch and dinner for the 50 volunteers needed to work the event? ______ (Yes/No) c. Will the Local Organizing Committee be able to provide volunteers on non-event days for set-up and teardown of the rings as specified? ______ (Yes/No) d. Does the Local Organizing Committee have the capabilities of providing t-shirts for the volunteers each day? ______ (Yes/No) Can the LOC attain local sponsorships to cover these costs? ______ (Yes/No) e. Does the Local Organizing Committee have the capability to provide volunteers for preparing athlete and coach packets at least 2 days prior to registration? ______ (Yes/No) If the local organizing committee cannot provide a volunteer base, please provide the contact information for a local company capable of providing labor for the set-up and teardown of mats. Organization:__________________________________________________________ Contact Person:________________________________________________________ Title:_________________________________________________________________ Address:______________________________________________________________ City:____________________ State:_____ Zip:________________________________ Phone:______________________ Fax:______________________________________ E-mail:________________________________________________________________ Website:_______________________________________________________________ 2. GROUND TRANSPORTATION a. Will the Local Organizing Committee have 4-door sedans or 8-passenger mini-vans that can be donated to USA TAEKWONDO staff for the event? ______ (Yes/No) b. If Yes, please specify the number of each category: i. 4-door sedans ______ ii. 8-passenger mini-vans______ 13 c. If No, please specify any rental car agencies that may be available to give USA TAEKWONDO discounted rental rates.____________________________________ 3. OFFICE EQUIPMENT a. Will the Local Organizing Committee be able to provide 30 radios for the event? ______ (Yes/No) i. If No, please provide a local business that may be able to provide discounted rental rates. b. Will the Local Organizing Committee be able to provide 1 copy machine for the duration of the contracted dates? ______ (Yes/No) i. If No, please provide a local business that may be able to provide discounted rental rates. ADDITIONAL INFORMATION Describe additional enhancements you plan to put in place (amenities – over and beyond the minimum expectations – that may contribute to the overall success of the event). List other attractions and activities that may add to the enjoyment factor for those involved in the event. Please answer the following question: Why should we choose your organization to host future USA TAEKWONDO events? 14 Staffing Worksheet Please add any additional staff who will be REQUIRED for the event. Job # Thursday Friday Saturday Sunday Hourly Total Needed Hours Hours Hours Hours Rate Cost Security Dock Security Security Chief Fire Marshal Police Ushers -- Forklift -- Operator Cleaning Paramedics w/ -- transport Electricians Plumber Build Engineer Labor (move- in/out) Ticket Takers Ticket Sales TOTAL COST 15 Equipment Worksheet Equipment Friday- # Saturday- # Sunday # Rate Total Cost Needed Needed Needed Forklift -- Barriers Risers Phone Line Rope/ Stanchion -- Internet Electricity Pallet Jacks -- Pull Carts -- Catering in VIP rooms Microphone/ Speaker -- Table Rental Chair Rental Lift Rental CD Player TOTAL COST 16 Estimated Security Sheet 1. What is the hourly rate of the security staff for the proposed facility? /Per Hour 2. How many security officers would you recommend USAT use for a USA Taekwondo Senior National Championships in your proposed venue? 3. Is overnight security required for the proposed facility? 4. Is security presence required during set-up & breakdown? 5. Is security available to work from 8 am until 10 pm ? 6. Is security willing to check athlete bags, credentials etc? 7. Are there any additional or hidden costs associated with security? What are the final anticipated costs in securing the proposed venue, as specified in the Bid Manual, for the entire duration of the event? Please include all potential costs. Job # Total Hourly Total Needed Hours Rate Cost Security Dock Security Security Chief TOTAL COSTS 17 APPENDIX APPENDIX (GEORGIA DOME LAYOUT) Please find the sample event diagram below for planning purposes. 18 19 APPENDIX: (VOLUNTEER FORMS) Senior National Taekwondo Championships OFFICIAL VOLUNTEER PACKET Austin, Texas – June 30 – July 5, 2009 **Volunteers must be 12 years of age or older** Areas of volunteer work will include: Awards Ring Runners Coaching Seminar Referee Seminar Drug Testing Security Event Bag Preparation Set Up & Break Down Hospitality Scoring Registration Weigh – In • Results * FREE T-SHIRT PER DAY FOR VOLUNTEERS * FREE ADMISSION TO EVENT * MEALS WILL BE PROVIDED * SEE EXCITING COMPETITION UP CLOSE AND PERSONAL REGISTER ONLINE AT WWW.USA-TAEKWONDO.US 20 DESCRIPTION OF DUTIES: BAG PREPARATION: 25 VOLUNTEERS JOB DESCRIPTION: STUFF REGISTRATION BAGS FOR ATHLETES AND COACHES REPORT TIME: 2:00PM – 6:00PM (July 2) 9:00AM – until finished (July 3) LOCATION: Austin Convention Center DATES NEEDED: REGISTRATION: 10 VOLUNTEERS JOB DESCRIPTION: HAND OUT CREDENTIALS, POSTERS, CERTIFICATES, AND BAGS. ASSIST WITH ANY REGISTRATION PROCEDURES. REPORT TIME: 12:30PM – 4:00PM and 3:30PM - 9:00PM (July 4) 9:30AM – 2:00PM and 1:30PM - 6:00PM and 6:00 PM – 9:00 PM (July 5) 8:30AM – 1:00PM and 3:30PM – 9:00PM (July 6) 8:30AM – 1:00PM and 3:30PM –9:00PM (July 7) 8:30AM – 1:00PM and 3:30PM – 9:00PM (July 8) LOCATION: Austin Convention Center DATES NEEDED: SET UP: 20-30 VOLUNTEERS JOB DESCRIPTION: PLACE DOWN MATS (LIFTING & CARRYING HEAVY ITEMS) REPORT TIME: 8:30AM – 2:00PM and 1:30PM – 5:00PM LOCATION: Austin Convention Center DATES NEEDED: SCORING: 40 VOLUNTEERS – 2 PER RING TO READ SCORES AND ANOTHER TO REPORT SCORES JOB DESCRIPTION: OPERATE SCORES & TIMER ON COMPUTER. (COMPUTER EXPERIENCE & COMPETITION EXPERIENCE PREFFERRED). REPORT TIME: 8:30AM – 1PM & 12:30PM – 6PM & 5:30PM – 10PM or until competition ends (July 6) 8:30AM – 1PM & 12:30PM – 6PM & 5:30PM – 10PM or until competition ends (July 7) 8:30AM – 1PM & 12:30PM – 6PM & 5:30PM – 10PM or until competition ends (July 8) 8:30AM – 1PM & 12:30PM – 6PM/until competition ends (July 9) LOCATION: Austin Convention Center DATES NEEDED: REGISTER ONLINE AT WWW.USA-TAEKWONDO.US 21 DESCRIPTION OF DUTIES: RING RUNNERS: 20 – 40 VOLUNTEERS JOB DESCRIPTION: ESCORT ATHLETES TO AND FROM COMPETITION RINGS. (VOLUNTEER WILL BE ON THEIR FEET AND WALKING A LOT). REPORT TIME: 8:30AM – 2:00PM and 1:30PM – 10:00PM or until finished (July 6 – 9th) LOCATION: Austin Convention Center DATES NEEDED: HOSPITALITY: 2 VOLUNTEERS JOB DESCRIPTION: REMOVE POOMSE CARDS AT THE END OF POOMSE COMPETITION. REPLACE & ENSURE ALL RINGS, TABLES, & AREAS HAVE REFRESHMENTS. REPORT TIME: 8:30AM – 2:00PM and 1:30PM – 8:00PM or until finished (July 6 – 9th) LOCATION: Austin Convention Center DATES NEEDED: COACHING SEMINAR: 2 VOLUNTEERS JOB DESCRIPTION: ASSIST USAT STAFF MEMBER WITH CHECK IN OF ALREADY REGISTERED COACHES AND HAND OUT INFORMATION BOOK. REPORT TIME: 8:30AM – 10AM (July 5) 7:30AM – 10:00AM (July 6) 7:30AM – 10:00AM (July 7) LOCATION: Austin Convention Center DATES NEEDED: AWARDS: 2 VOLUNTEERS JOB DESCRIPTION: HELP ORGANIZE AND HANDOUT CERTIFICATES AND MEDALS FOR ATHLETES RECEIVING AWARDS. REPORT TIME: 8:45AM – 2:00PM and 1:30PM – 10:00PM or until finished (July 6 – 9th) LOCATION: Austin Convention Center DATES NEEDED: RESULTS: 2 VOLUNTEERS JOB DESCRIPTION: INPUT RESULTS INTO COMPUTER. (NEEDS COMPUTER EXP.) REPORT TIME: 8:45AM – 2:00PM and 2:00PM – 8:00PM (July 6 – 9th) LOCATION: Austin Convention Center DATES NEEDED: SAVE TIME!! REGISTER ONLINE AT: WWW.USA-TAEKWONDO.US 22 DESCRIPTION OF DUTIES: WEIGH – IN: 4 VOLUNTEERS (2 MALE & 2 FEMALE) JOB DESCRIPTION: INPUT WEIGH-IN RESULTS INTO COMPUTER. (WILL NEED COMPUTER EXPERIENCE.) VOLUNTEERS WILL ALSO ASSIST IN CROWD CONTROL, ENSURING THAT THE LINES REMAIN IN ORDER. REPORT TIME: 6:00PM - 8:00PM (July 4) 9:30AM – 2:00PM & 1:30PM – 6:00PM & 5:30PM – 9:00PM (July 5) 8:30AM – 1:00PM & 3:30PM – 9:00PM (July 6) 8:30AM – 1:00PM & 3:30PM – 9:00PM (July 7) 8:30AM – 1:00PM & 3:30PM – 9:00PM (July 8) LOCATION: Austin Convention Center DATES NEEDED: BREAK DOWN: 50 VOLUNTEERS JOB DESCRIPTION: HELP WITH THE BREAK DOWN OF COMPETITION RINGS, REGISTRATION, HOLDING AREA, MEDICAL, ETC. (LIFTING AND CARRYING OF HEAVY ITEMS REQUIRED) REPORT TIME: 8:00PM – 10:00PM or UNTIL FINISHED LOCATION: Austin Convention Center DATES NEEDED: SECURITY: 10 VOLUNTEERS JOB DESCRIPTION: HELP DIRECT PARTICIPANTS TO PROPER LOCATIONS, CONTROL SPECTATOR TRAFFIC, MONITOR ENTRANCES & EXITS, AND CHECK INDIVIDUALS WITH CREDENTIALS. REPORT TIME: 7:15AM – 2:00 PM and 2:00PM – 8:00PM (July 5 – 9th) LOCATION: Austin Convention Center DATES NEEDED: DRUG TESTING: 10 VOLUNTEERS (5 MALE AND 5 FEMALE) JOB DESCRIPTION: ESCORTING ATHLETES AFTER CHAMPIONSHIP MATCHES UNTIL THE TIME OF THE USADA ADMINISTERED DRUG TEST. REPORT TIME: 7:00PM – 10:00PM (CHAMPIONSHIP MATCHES) LOCATION: Austin Convention Center DATES NEEDED: REGISTER ONLINE AT WWW.USA-TAEKWONDO.US 23 Senior National Taekwondo Championships Volunteer Registration Form and Agreement ***CHECK OUT THE EASE OF OUR ONLINE VOLUNTEER REGISTRATION AT WWW.USA-TAEKWONDO.US *** Last Name: _______________________ First Name: _______________MI: ____ Male: ___ Female: ___ Address: ____________________________________________________________________________ City: _______________________________________________State:________ ZIP: ________________ Day Phone: _____-_____-______Evening Phone: _____-_____-______Cell Phone: _____-_____-______ Email: _________________________________________________Fax Number: _____-_____-_______ Emergency Contact Name: ______________________________________________________________ Relationship: _________________________________________________________________________ Home Telephone: (_____) ___________________Work Telephone: (_____) ______________________ Do you speak any other languages besides English? If yes, which? _____________________________ T-Shirt Size (circle one): S M L XL XXL Is there anything that might affect your ability to complete volunteer assignments (circle one)? Yes No If yes, please explain: __________________________________________________________________ __________________________________________________________________________________________ IN CONSIDERATION FOR VOLUNTEERING MY SERVICES IN CONNECTION WITH THE SENIOR NATIONAL TAEKWONDO CHAMPIONSHIPS, I, FOR MYSELF, AND ON BEHALF OF MY HEIRS, ASSIGNS, PERSONAL REPRESENTATIVES, AND NEXT OF KIN, HEREBY RELEASE, HOLD HARMLESS AND PROMISE NOT TO SUE USA TAEKWONDO, THE ATLANTA CONVENTION AND VISITORS BUREAU, THE GEORGIA DOME, THEIR OFFICERS, COACHES, VOLUNTEERS, STAFF, SPONSORS, AND/OR AGENTS, ("RELEASEES") WITH RESPECT TO ANY AND ALL INJURY AND/OR LOSS ARISING FROM MY PARTICIPATION, WHETHER CAUSED BY THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE, EXCEPT THAT WHICH IS THE RESULT OF GROSS NEGLIGENCE OR WANTON MISCONDUCT. _________________________________________________________________________________________________ I have read this Registration Form and Agreement, fully understand its terms, understand that I have given up substantial rights by signing it, and sign it freely and voluntarily without any inducement. Participant’s Signature Participant’s Name (Printed) Date _______ FOR VOLUNTEERS OF MINORITY AGE This is to certify that I/we as parent(s)/guardian(s) with legal responsibility for this volunteer, do consent and agree not only to his/her release, but also for myself/ourselves, and my/our heirs, assigns and next of kin to release and indemnify the Releases from any and all Liability incident to my/our minor child's involvement as stated above, EVEN IF ARISING FROM THE NEGLIGENCE OF THE RELEASEES, to the fullest extent permitted by law. Parent/ Legal Guardian Signature _________ Date Parent/ Guardian Name (Please Print) You can also save time and register online at www.usa-taekwondo.us. Mail applications to: 2006 U.S. Open Taekwondo Championships or Fax to: (719) 866-4642 Attn: Volunteer Coordinator One Olympic Plaza, Suite 104C Colorado Springs, CO 80909 Or Email: firstname.lastname@example.org 24 JOB MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY JULY 3 JULY 4 JULY 5 JULY 6 JULY 7 JULY 8 JULY 9 BAG PREPARATION M__ EV__ SET-UP M__ EV__ REGISTRATION M__ EV__ M___ EV__ M___ EV__ M___ EV___ M___ EV___ WEIGH-IN EV__ M___ EV__ M___ EV___ M__ EV__ M__ EV___ SCORING M___ EV___ M___ EV__ M___ EV___ M___ EV___ RING RUNNERS M___ EV___ M___ EV___ M___ EV___ M___ EV___ SECURITY M___ EV___ M___ EV___ M___ EV___ M___ EV___ M___ EV __ HOSPITALITY M___ EV___ M___ EV__ M___ EV__ M___ EV___ AWARDS M___ EV___ M___ EV___ M___ EV___ M___ EV___ COACHING SEMINAR *SPORTS MED. SEM. AF__ EV__ DRUG-TESTING EV___ BREAK-DOWN EV___ RESULTS M___ EV___ M___ EV___ M___ EV___ M___ EV___