MODEL RE-APPOINTMENT LETTER
I am writing to offer you a re-appointment as a [POST] in the Prison Service. You will be
working in [LOCATION].
I understand it is convenient for you to take up duties on [ ]. Accordingly you should report
to [ ] at [ ] on this date.
The attached schedule gives a summary of your main conditions of service as they apply
at present. The summary, together with this letter of appointment, is issued in accordance
with the requirements of sections 1-7 of the Employment rights Act 1996. Any significant
changes will be notified by means of Notices to Staff and Prison Service Instructions.
The Prison Service has a declared policy of promoting and sustaining racial equality and
harmony, both between staff and in regard to relationships with prisoners. On application you
will have confirmed that you do not belong to any group or organisation promoting racist
principles, aims, principles or policies. If you are found to have been untruthful in this regard
you will be subject to procedures under Conduct and Discipline in the Prison Service which
may lead to dismissal. This prohibition applies to all existing Prison Service staff who are also
subject to dsiciplinary procedures and possible dismissal if found to be a member.
Furthermore, racist behaviour by staff on or off duty, particularly involvement in activities of a
prohibited organisation, may also lead to disciplinary procedures being intitiated.
You may be aware that it is the Government's policy to require all new appointees to certain
posts in the criminal justice system to declare whether or not they are Freemasons. This policy
applies to all Prison Service posts. This offer of appointment is therefore conditional upon you
completing the attached declaration about whether or not you are a Freemason. It is not
intended at present that the information collected will be made public. It will be used for
statistical purposes only. If, in the future, it is to be made available publicly, the informed
consent of each individual affected will be sought.
If you are willing to accept employment on the basis of the terms contained or referred to in this
letter, please sign one copy of this letter and return it to me as quickly as possible, and in any
case within two weeks.
For pay purposes, it would be helpful if you would complete and return to me the enclosed
bank details form, and let me have your Inland Revenue Form P45 as soon as it is available.
Please do not hesitate to contact me if there is anything further you wish to know.
I accept employment on the terms contained or referred to in this letter and attached schedule.
Signature ................................................................. Date
PSI Ref: 5412001 Issued 0311212001