Novanis Agenda Management System ® Power of Simplicity Novanis’ AMS can streamline the complex agenda creation and approval process— efficiently and accurately. Efficiency Agenda creation made easy Agenda distribution and routing – instantaneously Last-minute changes – without anxiety Tracking – simple as one keystroke Excess paper and files – no more Cost-saving Reduce time spent on mundane, time consuming paper trail Allow staff to focus on important issues No more needs for transportation, runners, shippers and mail Major reduction on papers and supplies Accuracy End-to-end tracking – from creation to final decision End-to-end communication – of every change from all parties, instantly End-to-end accountability – through tracking/monitoring of every party’s responses and actions AMS Introduction RCA Creation Module Document Management and Workflow Process Module Master Control Module Changes and Corrections Module Time Certain Items Collection Module Pulled Items Collection Module Follow Up Module Questions and Answers Module Disposition Module Report Generation Module Standard Data Maintenance Module System Architecture Progessional Standards Data Maintenance Module Create/Modify RCA Module Generate Report Module Check In Time Certain collection Check out Module Submit/Check from in to LibertyNet LibertyNet Master Control Module Check InA A Document Management Module Oracle Database Question&Answer Module Pull Item Module Clerk Disposition Module Liberty Document Repository Change Correction Module FollowUp(CMO Notes) Module RCA Creation Module If you would like to reserve a meeting date at this time, click the Reservation RCA box and select the appropriate meeting date from the window that appears: When all information has been selected, click on OK. You will get a confirmation box to make sure you want to create the RCA: When you select the OK button, AMS will call the appropriate Word template to generate the RCA document outline. This creates a Microsoft Word document for your RCA, as well as new entries in the appropriate database tables. Your RCA is assigned a unique RCA number that will track it through the review/approval workflow. The RCA in Microsoft Word (.DOC file extension) that can be updated, changed, and emailed to department members as needed. Task List Module Selecting the ‘Open Task’ button starts the LibertyNET Document Search Posting Language: “Item Information”: When „Change‟ button is selected, the „Edit Related Information‟ screen displays. Master Control Agenda Creation Module If the user selects the „Agenda Item Information‟ tab after selecting the „Item Detail‟ button, AMS displays the relevant information, as shown: If the user selects the „Signatures‟ tab after selecting the „Item Detail” button, AMS displays the relevant information, as shown: If the user selects the „View Answers‟ button, AMS retrieves the information relating to the selected item and displays it in the „Answers List‟ screen, as shown: If the user selects the „View Provider Information‟ button from the „Answers List‟ screen, AMS retrieves the information from the database and displays it: Pull Items Collection Module AMS will display the information at the bottom of the screen in the „Pulled history of chosen item‟ section, as shown: The user can double- click the „Pull/Unpull‟ field within the final agenda document to display the „Pull/Unpull‟ screen, as shown: Agenda Office (AO) can help Council member pull/unpull too. Item From City Clerk Module CMO Notes Follow-up Module AMS allows the user to export the details under „CMO Info‟ to an MS Word document. In order to export this information the user must select the „Output‟ button. AMS allows the user to export the details under „Update‟ to an MS Word document.