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TABLE OF CONTENTS
DETERMINING APPROVAL REVIEW CLASSIFICATION ..................................................................................3
PHASE ONE: DETERMINING ELIGIBILITY FOR AN APPROVAL REVIEW ...................................................................5
PHASE TWO: PLANNING THE APPROVAL REVIEW ..................................................................................................5
PHASE THREE: ONSITE ASSESSMENT OF THE UNIT AND/OR PROGRAMS ...................................................................5
PHASE FOUR: PSC APPROVAL ................................................................................................................................5
PHASE FIVE: ANNUAL REPORTING ........................................................................................................................5
PHASE ONE: DETERMINING ELIGIBILITY FOR AN APPROVAL REVIEW ...................................................6
ACTIVITY ONE: INTENT TO SEEK APPROVAL .............................................................................................................6
ACTIVITY TWO: PRECONDITIONS FOR APPROVAL .....................................................................................................7
PHASE TWO: PLANNING THE APPROVAL REVIEW ..........................................................................................9
ACTIVITY ONE: DATE SELECTION FOR AN ONSITE REVIEW.......................................................................................9
ACTIVITY TWO: PSC TECHNICAL VISIT TO THE EDUCATION UNIT ....................................................................... 10
ACTIVITY THREE: BUDGET FOR THE APPROVAL REVIEW PROCESS ......................................................................... 11
ACTIVITY FOUR: SELECTION OF THE BOE TEAM..................................................................................................... 12
ACTIVITY FIVE: PRELIMINARY REVIEW OF PROGRAM CONTENT ............................................................................. 13
CONTINUING REVIEW .............................................................................................................................................. 13
DEVELOPMENTAL REVIEW ...................................................................................................................................... 13
ACTIVITY SIX: INSTITUTIONAL REPORT .................................................................................................................. 14
ACTIVITY SEVEN: LOGISTICAL ARRANGEMENTS FOR AN ONSITE REVIEW .............................................................. 15
ACTIVITY EIGHT: PREVISIT TO PROFESSIONAL EDUCATION UNIT ........................................................................... 16
PHASE THREE: ONSITE ASSESSMENT OF THE PROFESSIONAL EDUCATION UNIT AND PROGRAMS
..................................................................................................................................................................................... 17
ACTIVITY ONE: EXHIBIT ROOM ............................................................................................................................... 17
ACTIVITY TWO: HOSPITALITY ................................................................................................................................. 18
ACTIVITY THREE: ONSITE REVIEW TEMPLATE ........................................................................................................ 19
ACTIVITY FOUR: BOE TEAM INTERVIEWS .............................................................................................................. 20
ACTIVITY FIVE: EXIT CONFERENCE......................................................................................................................... 21
PHASE FOUR: PSC APPROVAL ............................................................................................................................. 22
ACTIVITY ONE: BOE REPORT ................................................................................................................................. 22
ACTIVITY TWO: EDUCATION UNIT REJOINDER ........................................................................................................ 23
ACTIVITY THREE: EVALUATION REVIEW PANEL AND RECOMMENDATION FOR APPROVAL .................................... 24
ACTIVITY FOUR: EDUCATION UNIT EXCEPTION TO THE EVALUATION REVIEW PANEL ........................................... 25
ACTIVITY FIVE: PSC APPROVAL DECISIONS ........................................................................................................... 26
ACTIVITY SIX: BOE TEAM EVALUATIONS............................................................................................................... 27
ACTIVITY SEVEN: PSC ACTION LETTER AND REPORT TO THE EDUCATION UNIT .................................................... 28
ACTIVITY EIGHT: PSC PUBLIC NOTIFICATION OF EDUCATION UNIT’S APPROVAL STATUS..................................... 29
PHASE FIVE: ANNUAL REPORTING ................................................................................................................... 30
ACTIVITY ONE: ANNUAL REPORTS.......................................................................................................................... 30
ACTIVITY TWO: ELIGIBILITY FOR CONTINUING REVIEW ......................................................................................... 31
1 PSC Coordinators Handbook for Onsite Reviews
PSC/NCATE PARTNERSHIP AGREEMENT ......................................................................................................... 33
TIME LINE FOR DEVELOPMENTAL REVIEWS ................................................................................................ 43
TIME LINE FOR FALL ONSITE REVIEWS ................................................................................................................... 43
TIME LINE FOR SPRING ONSITE REVIEWS ................................................................................................................ 43
TIME LINE FOR CONTINUING REVIEWS .......................................................................................................... 44
INTENT TO SEEK APPROVAL ............................................................................................................................... 45
PRECONDITIONS FOR APPROVAL REVIEW ..................................................................................................... 53
ONSITE REVIEW DATE PREFERENCE FORM .................................................................................................. 55
SUGGESTED TECHNICAL VISIT AGENDA......................................................................................................... 56
AGENDA ITEMS FOR PREVISIT ........................................................................................................................... 57
NCATE-AFFILIATED NATIONAL SPECIALTY ORGANIZATIONS WITH APPROVED PROGRAM
STANDARDS* ............................................................................................................................................................ 59
SAMPLE PROGRAM CONTENT MATRIX ............................................................................................................ 61
CHECKLIST FOR LOGISTICAL ARRANGEMENTS ........................................................................................... 63
TEMPLATE FOR THE INSTITUTIONAL ONSITE REVIEWS ........................................................................... 66
PREPARATION OF THE BOE REPORT REJOINDER ........................................................................................ 73
REJOINDER ACKNOWLEDGEMENT FORM ...................................................................................................... 74
EXCEPTIONS TO EVALUATION REVIEW PANEL RECOMMENDATION ..................................................... 76
2 PSC Coordinators Handbook for Onsite Reviews
Use this Coordinator's Handbook as your guide to conduct reviews for consideration of state
approval by the Georgia Professional Standards Commission.
Determining Approval Review Classification
The following three (3) factors determine the approval review classification:
(1) Institutional entity being reviewed for approval – The Georgia 2000 Standards are applied to
either an institution’s/agency’s professional education unit or to its individual professional
education programs.
(2) Level of Preparation – The level of preparation offered by the institution/agency may be
initial or advanced.
Initial Preparation – The unit/programs prepare teaching candidates for initial certificates
at the baccalaureate or post-baccalaureate levels. The professional education unit must be
approved at the initial level for programs to be offered at the initial level.
Advanced Preparation – The professional education unit offers programs at the post-
baccalaureate level for the advanced preparation of professional education personnel.
Graduate credit and master’s, specialist, and doctoral degree programs, as well as non-
degree endorsement programs, may be offered at the graduate level.
(3) Type of Review – The type of review determines the requirements and procedures that the
institution/agency and the PSC follow for the preparation for and conduct of the approval
review.
Developmental Review - A developmental review is conducted to assess an institution’s
capacity for initiating a new professional education unit, restructuring of an existing
unit/program, or new programs within an already approved unit. PSC standards are
applied to determine whether the potential to meet standards exists for the proposed
professional education unit and/or program(s). If a unit/program is approved, it can admit
students, recommend program completers for certification, and begin to prepare for a
continuing unit/program review.
Continuing Review – A continuing review is scheduled
Every five years for approved professional education units and programs
When annual reports or other data suggest that a continuing review is warranted
Focused Visit – A focused visit is scheduled when a Developmental or Continuing
Review finds one or more standards are not met and provisional approval/accreditation or
accreditation with conditions are assigned.
3 PSC Coordinators Handbook for Onsite Reviews
The handbook describes the approval process and its five phases beginning with the following:
(1) professional education unit(s) eligibility for a specific review;
(2) planning the review;
(3) conducting an onsite visit;
(4) procedures for formal decision-making regarding the professional education unit(s)
approval status and
(5) adherence to approval when it has been received that must be completed by professional
the education unit(s) and the PSC.
The handbook is set up as follows:
The handbook is divided into five phases of approval activities. There is a checklist of
activities for the professional education unit(s) and a checklist of the activities of the PSC
that are to be completed jointly in a timely fashion for each phase of the approval process.
Each activity indicates whether the activity is to be completed for a developmental review or
a continuing review.
The timeline for completing each activity is listed.
The specific documents and forms required by the PSC. These documents may be obtained
from the web site www.gapsc.com under Educator Preparation and then Procedures.
4 PSC Coordinators Handbook for Onsite Reviews
Five Phases of the Georgia Approval System for Professional Education Units
and Preparation Programs
Phase One: Determining Eligibility for an Approval Review
Phase Two: Planning the Approval Review
Phase Three: Onsite Assessment of the Unit and/or Programs
Phase Four: PSC Approval
Phase Five: Annual Reporting
The following sections detail the roles of the professional education unit and the PSC in
completing the activities for each phase of approval.
5 PSC Coordinators Handbook for Onsite Reviews
Phase One: Determining Eligibility for an Approval Review
Activity One: Intent to Seek Approval
Use for developmental review and continuing review
Complete 2 years prior to onsite visit
Use the Intent to Seek Approval Form to complete this activity
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Complete the Intent to Seek Approval Form
Request chief executive officer and head of the professional education unit to sign the Intent
to Seek Approval Form
File the Intent to Seek Approval Form with the PSC two years before your anticipated onsite
review
PSC ACTIVITIES
Log the professional education unit and type of review
Review the professional education unit completed Intent to Seek Approval Form
Request any additional information that is needed from the professional education unit
Notify the professional education unit in writing to proceed with the next steps of the
eligibility process
Select BOE team chair and solicit recommendations for BOE team members
Ask BOE team chair open dates for onsite review
Phase One: Determining Eligibility for an Approval Review
Activity Two: Preconditions for Approval
Use for developmental review and continuing review (if significant changes have been made
since last review)
Complete 3 semesters before onsite review ( 9/15 for Spring Review and 2/1 for Fall Review)
Refer to Preconditions for Approval in the Appendices
NOTE: If your education unit is seeking NCATE unit accreditation, send a copy of your
NCATE preconditions report to the PSC (all preconditions except #7 and #8 are reviewed by
NCATE). If the education unit(s) is not seeking NCATE accreditation, the preconditions report
including preconditions #7 and #8 should be prepared for and mailed only to the PSC.
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Preconditions documentation should include the following:
Letter from chief executive officer
Chart or narrative listing all professional education programs offered
Organizational chart
Job description of head of the professional education unit
Copy of professional education unit policies and procedures
Written statement of vision and mission of institution and professional education unit
Written statement of professional education unit philosophy, purposes, and outcomes
Description of knowledge bases
Candidate proficiencies
Description of candidate performance assessment system
Description of professional education unit evaluation plan
Copies of documents listing entry, retention, and completion of program
Summary of candidate performance on assessments
Number all pages consecutively, including appendices, attachments, etc. Use a consistent
font size throughout the entire document
Include a table of contents indicating where documentation for each precondition can be
found
Label each supporting document to match the documentation outlined in the preconditions
table. Submit relevant pages of source documents rather than the full document; do not
submit entire catalogs or other extraneous documents
Indicate on source documents (1) the name of the source document and (2) the date of the
source document
Include a list of the program reports that are being submitted for Precondition #8. The
program reports, if submitted, must be submitted as separate documents
The institution should have one copy of the preconditions submission in the exhibit room
during the onsite visit
Separate each precondition by a divider page and/or tab labeled with the precondition
number
7 PSC Coordinators Handbook for Onsite Reviews
Phase One: Determining Eligibility for an Approval Review
PSC ACTIVITIES
Log in the preconditions
Communicate any deficiencies and additional documentation needed to complete the process
to the professional education unit head
Preconditions reviewed by Preconditions Audit Panel
Notify the professional education unit of response from the Preconditions Audit Panel
8 PSC Coordinators Handbook for Onsite Reviews
Phase Two: Planning the Approval Review
Activity One: Date Selection for an Onsite Review
Use for developmental review and continuing review
One year before onsite visit for professional education unit/program review
Submit Onsite Review Date Preference Form
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Consult institutional calendar for possible onsite review dates
Submit the Onsite Review Date Preference Form to the PSC at least one year before the
review
Schedule hotel/meeting space and education unit facilities accordingly
Once onsite review date is scheduled and confirmed, set up technical and previsit dates
NOTE: If the approval is to be conducted jointly with NCATE, the education unit must
confirm the dates with the PSC before contacting NCATE.
PSC ACTIVITIES
Log the Onsite Review Date Preference Form
Consult with BOE team chair on possible dates for onsite review, technical visit and previsit
Confirm the approved date for the onsite review in writing with professional education unit
Line up BOE team members and schedule the BOE team members arrival for Saturday, the
first day of the onsite review
Schedule technical visit and previsit
Notify BOE chair(s) of previsit date
Phase Two: Planning the Approval Review
Activity Two: PSC Technical Visit to the Education Unit
Use for developmental review and continuing review
Complete 6 to 8 months before onsite review
Use the Technical Visit Agenda Document
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Prepare an agenda using the Technical Visit Agenda Document
Review agenda with PSC staff consultant before their visit
Arrange for faculty and administrative staff to meet with the PSC staff consultant as needed
PSC ACTIVITIES
Assist in preparing a one-day agenda to meet with the education unit head, the unit
coordinator for the review, faculty responsible for program preparation, and administration
involved in preparation for the review
Clarify activities, forms, and documents to be completed by the professional education unit
and the PSC for the onsite review
Discuss technical needs of BOE team during onsite review
10 PSC Coordinators Handbook for Onsite Reviews
Phase Two: Planning the Approval Review
Activity Three: Budget for the Approval Review Process
Use for developmental review and continuing review
6 to 8 months before onsite visit
No PSC document needed to complete this activity
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Include the following items in the budget expenses paid by the education unit:
Pay the reimbursement of the BOE chair previsit travel and per diem expenses
Pay for costs associated with the onsite review including transportation,
hotel, meals, and incidental expenses for each BOE team member during the visit
Arrange for the direct billing and payment of the hotel bill
Printing, copying and shipping preconditions materials, program reports and
institutional reports and supplementary materials to PSC and BOE team
Faculty release time, secretarial support, training, orientation, and costs related to
gathering data
PSC ACTIVITIES
Plan to pay all the PSC staff consultant travel and per diem expenses, including technical
visits, previsit and the onsite review
Plan to pay for the written materials used by the BOE team for its orientation and
calibration in preparation for the onsite review
11 PSC Coordinators Handbook for Onsite Reviews
Phase Two: Planning the Approval Review
Activity Four: Selection of the BOE Team
Use for developmental review and continuing review
Complete 8-10 months before onsite review
No PSC document needed to complete this activity
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Receive the list of the appointed BOE team members from the PSC approximately six (6)
months before an onsite review
Examine the list for any potential conflicts of interest with any the BOE members
Discuss the potential conflict(s) with the PSC staff consultant
Begin preparation for BOE chair(s) previsit (Agenda Items for Previsit)
PSC ACTIVITIES
Appoint the BOE team to conduct an onsite review in consultation with BOE chair
Provide a complete list of BOE team members with addresses, telephone numbers, fax
numbers, and e-mail addresses approximately six months before the onsite review to
professional education unit
Determine if there are conflicts of interest with proposed BOE team members
Mail logistics letter to BOE team members and providing detail information about the onsite
review
Participate in chair(s) previsit with the education unit for the onsite review
Prepare onsite work agenda and orientation materials for the BOE team with BOE chair(s)
12 PSC Coordinators Handbook for Onsite Reviews
Phase Two: Planning the Approval Review
Activity Five: Preliminary Review of Program Content
Use for developmental review and continuing review
Follow Sample Program Content Matrix
Complete semester before onsite review (due either March 1 or August 1)
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Continuing Review
Submit interim report if program was previously approved and no new standards have been
published
Submit complete program report if new programs added or standards have been revised since
last review
List program reports submitted to the national specialty organization affiliated with NCATE
Developmental Review
Submit Program Reports including the following:
Goals and objectives of program
College/department responsible
Description of proposed course of study
Descriptions of proposed field experiences, student teaching and internships
Explanation of how/why program may vary from Georgia Standards
List of faculty
Number of projected candidates
For post-bac, criteria and admission criteria
Submit Program Content Matrix
PSC ACTIVITIES
Select Content Review Panel (CRP) and schedule meeting
Provide clarification as needed to campus coordinator preparing the Program Reports
Log in Program Reports
Mail Program Reports to CRP with planning instrument
CRP meets and drafts report for BOE team and professional education unit
Transmit report to BOE and professional education unit
13 PSC Coordinators Handbook for Onsite Reviews
Phase Two: Planning the Approval Review
Activity Six: Institutional Report
Use for developmental review and continuing review
Submit 60 days prior to onsite review (Must arrive prior to Previsit)
Follow guidelines in Policies and Procedures Manual
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Use the report format described in Chapter 7 of Policies and Procedures Manual
Send two copies of the Institutional Report and two copies of the undergraduate and graduate
catalogs to the PSC staff consultant
Send one copy of the Institutional Report and one copy of the undergraduate and graduate
catalogs to each BOE team member assigned to participate in the onsite review
Send one copy of the Institutional Report and one copy of the undergraduate and graduate
catalogs to the NCATE team chair if you are seeking NCATE accreditation
PSC ACTIVITIES
Log in Institutional Report (IR)
Verify that all BOE members received IR
Review IR and use the material to prepare onsite review
Request any supplementary materials that may be needed to clarify or strengthen the
information provided
14 PSC Coordinators Handbook for Onsite Reviews
Phase Two: Planning the Approval Review
Activity Seven: Logistical Arrangements for an Onsite Review
Applies to developmental review and continuing review
Complete at least 2 months prior to onsite review
Use Checklist for Logistical Arrangements
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Use the Checklist of Logistical Arrangements to plan details of the onsite review
Discuss with the PSC staff consultant and the BOE team chair(s) to confirm all arrangements
for the onsite visit. Further details can be confirmed during the BOE chair(s) previsit
Check with BOE team chair on campus and hotel meeting room arrangement and what
technical equipment will be needed in each
PSC ACTIVITIES
Check with campus coordinator on progress of facilities arrangements
Prior to previsit review Checklist for Logistical Arrangements with campus coordinator and
their progress
15 PSC Coordinators Handbook for Onsite Reviews
Phase Two: Planning the Approval Review
Activity Eight: Previsit to Professional Education Unit
Use for developmental review and continuing review
Complete 2 months before onsite review
Use the Agenda Items for Previsit to complete this activity
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Schedule a one-day previsit with the BOE team chair(s) and the PSC staff consultant on a
mutually convenient date approximately two months before the onsite review
Schedule appointments with unit head, review coordinator, and other key program personnel
Use the Agenda Items for Previsit
Arrange for the BOE team chair(s) and the PSC staff consultant to visit the hotel facilities
reserved for the BOE team and the workroom, including the campus exhibit/workroom set
aside for the BOE team use during onsite review
PSC ACTIVITIES
Confirm previsit arrangements with the BOE team chair(s)
Assure that the review protocol is followed in planning the onsite review
Establish an agenda for the onsite review using the Template for the Institutional Onsite
Review to list individuals and approximate interview times during the onsite review
Provide feedback on the adequacy of the hotel and workrooms reserved for the BOE team
use during the onsite review
Confirm previsit discussions and agreements in writing
16 PSC Coordinators Handbook for Onsite Reviews
Phase Three: Onsite Assessment of the Professional Education Unit
and Programs
Activity One: Exhibit Room
Use for developmental review and continuing review
Complete 1-2 months prior to onsite assessment
Refer to Evidence for Approval Review Listing
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Using Evidence for Approval Review List, select the appropriate documents for the Exhibit
Room and follow PSC instructions for evidence preparation.
Organize the selected documents in color coordinated crates according to each Standard and
Element and code appropriately
Organize a reference material section, video section and a display section
Test all technical and mechanical equipment to assure they are operating correctly
Set up supply and copy area including important campus telephone numbers
Provide BOE team with a two lists of the documents in the exhibit room (Alpha by Standard
with code and comprehensive alpha with code)
PSC ACTIVITIES
Examine the all documents and become familiar with their organization
Establish a check off system so that all documents are reviewed
PSC staff consultant should assist BOE chair wherever needed
BOE team chair determines other materials/evidence that may be needed and shares with
campus coordinator
17 PSC Coordinators Handbook for Onsite Reviews
Phase Three: Onsite Assessment of the Professional Education Unit
and Programs
Activity Two: Hospitality
Use for developmental review and continuing review
Plan one month before onsite visit
No PSC document needed to complete this activity
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Plan a Sunday evening dinner during onsite review with the BOE team chair(s) during the
previsit
Invite agreed upon institutional representatives to attend the dinner
Plan the dinner menu and send invitations to invited guests including BOE team
Discuss and decide with the BOE team chair(s) any plans to do a presentation during the
Sunday dinner
Provide transportation for the BOE team to and from the hotel for Sunday through
Wednesday of the onsite review
Establish with BOE chair when light refreshments and lunch should be provided for the BOE
team during each day of the onsite review in the workroom and in the evenings at the hotel
PSC ACTIVITIES
PSC staff consultant should arrive for onsite review at least one hour in advance on Saturday
and check that everything is ready with the hotel workroom and set up for orientation of BOE
team
Confirm attendees for the Sunday dinner to the campus coordinator
PSC staff consultant should serve as hotel liaison for BOE team
PSC staff consultant should assist BOE chair wherever needed
18 PSC Coordinators Handbook for Onsite Reviews
Phase Three: Onsite Assessment of the Professional Education Unit
and Programs
Activity Three: Onsite Review Template
Use for developmental review and continuing review
Complete at least one week before onsite review
Use Template for the Institutional Onsite Reviews
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Use Template for Onsite Reviews to plan the tentative onsite visit agenda to be discussed
during the previsit
Confirm final onsite review agenda with BOE Chair and PSC staff consultant at least one
week before review
Provide all campus individuals involved with the onsite review with a copy of the agenda
PSC ACTIVITIES
Confirm final onsite review agenda with campus coordinator and BOE chair(s) at least one
week before review
BOE chair should inform the campus coordinator as soon as possible of any changes that
need to occur in the agenda during the onsite review
19 PSC Coordinators Handbook for Onsite Reviews
Phase Three: Onsite Assessment of the Professional Education Unit
and Programs
Activity Four: BOE Team Interviews
Applies to developmental review and continuing reviews
During onsite review
No PSC document needed to complete this activity
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Schedule faculty, staff, administrators, students, cooperating teachers, principals, advisor
committee members, candidates and others involved with the professional education unit and
its programs
Schedule the interviews to provide sufficient time to complete the process as indicated by the
team chair(s) during the previsit and the onsite visit template
Arrange interview meeting rooms or locations for each interview and list location on the
agenda and include map and/or directions to location
Inform interviewees of any changes in the interview schedule
Modify the interview schedule as requested by the BOE team chair(s)
PSC ACTIVITIES
Identify additional individuals who may provide data not in the report that need to be added
to the interview schedule and communicate to campus coordinator
Determine how group interviews should be organized
Select two to four schools to which teacher candidates are assigned and with whom
collaborative efforts have been initiated for team visits
Observe a sample of professional unit education classes that are in session during the onsite
review
20 PSC Coordinators Handbook for Onsite Reviews
Phase Three: Onsite Assessment of the Professional Education Unit
and Programs
Activity Five: Exit Conference
Applies to developmental reviews and continuing reviews
Complete during onsite assessment
No PSC document needed to complete this activity
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Schedule the exit conference with the BOE team chair(s) at a mutual time and place on
Wednesday morning of onsite review
Provide directions to location of exit conference
Explain to other institutional representatives that the information the chair presents is a
summary draft of the team’s findings and will be followed by a complete written BOE report
within 30 working days
Keep exhibit room/evidence until final PSC approval has been received
PSC ACTIVITIES
Assist the campus coordinator in scheduling a mutually convenient meeting time and place
for the exit conference
BOE chair presents a summary of findings of the BOE team findings for each standard by
professional education unit and individual program
PSC staff consultant should check both workrooms for forgotten items or materials that need
to be returned to the PSC office
BOE team members should leave completed draft (electronically) of their assigned section
with BOE team chair before leaving
Remind BOE members that all exhibit materials stay in their respected locations
Phase Four: PSC Approval
Activity One: BOE Report
Use for developmental review and continuing review
Complete within 30 working days of the onsite review
No PSC document needed to complete this activity
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Correct any factual errors in the draft BOE report as requested
Acknowledge receipt of the final BOE report using Rejoinder Acknowledgement Form
PSC ACTIVITIES
Assist chair with preparing the BOE report according to the outline in BOE Sample Report
document
Send the draft BOE report to the professional education unit for factual corrections
Mail the final BOE report to the education unit head within 30 working days of the onsite
review
22 PSC Coordinators Handbook for Onsite Reviews
Phase Four: PSC Approval
Activity Two: Education Unit Rejoinder
Applies to developmental review and continuing review
Complete within 60 working days of the onsite review
Use Rejoinder Acknowledgement Form
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Acknowledge receipt of the final BOE report in consultation with the chief executive office
of the education unit using Rejoinder Acknowledgement Form
Also use this form to rejoin the BOE report
Submit two (2) copies of the professional education unit’s rejoinder to the PSC
PSC ACTIVITIES
Acknowledge receipt of the professional education unit rejoinder and review it according to
the rejoinder guidelines
Request, if necessary, that the professional education units clarify or amend the rejoinder
statements and documentation
Notify the professional education units that the rejoinder has been accepted and will be
forwarded on a specific date to the PSC Evaluation Review Panel (ERP)
Forward the rejoinder and supporting materials, along with the BOE report, to the ERP for its
review
23 PSC Coordinators Handbook for Onsite Reviews
Phase Four: PSC Approval
Activity Three: Evaluation Review Panel and Recommendation for Approval
Applies to developmental review and continuing review
Complete in the fall for previous spring onsite visit; complete following spring for fall onsite
visit
No PSC document needed to complete this activity
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Acknowledge receipt of date when the BOE report and rejoinder will be reviewed by the
ERP with the PSC staff consultant
PSC ACTIVITIES
Schedule the review of the final BOE report and rejoinder with the ERP
ERP should meet at least one month before approval decision is considered by the
Professional Standards Commission (PSC)
Provide a sufficient number of copies of the BOE report and rejoinder to the ERP
Schedule the chair of BOE team and PSC staff consultant to attend or be available by
telephone when the ERP considers the BOE team report and rejoinder
PSC staff consultant forwards the ERP recommendation for a decision on approval to the
professional education unit head within one week of the ERP meeting
Prepare materials for review by PSC
24 PSC Coordinators Handbook for Onsite Reviews
Phase Four: PSC Approval
Activity Four: Education Unit Exception to the Evaluation Review Panel
Applies to developmental review and continuing review
Complete spring for previous fall onsite assessment; complete following fall for spring onsite
assessment
Use Exceptions to the ERP Recommendation
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Review the ERP recommendation for the approval
Use the Exception to ERP Recommendation to prepare an exception.
File the Exception to ERP Recommendation with the PSC staff consultant by electronically
and follow-up with hard copy
PSC ACTIVITIES
Acknowledge receipt of the Exception to ERP Recommendation to the education unit head
Forward the Exception to ERP Recommendation along with the BOE Report and Rejoinder
to the PSC
25 PSC Coordinators Handbook for Onsite Reviews
Phase Four: PSC Approval
Activity Five: PSC Approval Decisions
Applies to developmental review and continuing review
Complete post onsite assessment
No PSC document needed to complete this activity
PROFESSIONAL EDUCATION UNIT ACTIVITIES
No activity required
PSC ACTIVITIES
ERP presents its recommendations to the PSC Standing Committee at its regularly scheduled
meeting
Provide each PSC member a copy of the BOE report, rejoinder, and exception that is being
considered
Vote taken by the PSC Standing Committee on the recommendations for approval and render
an approval decision
Standing Committee recommendation presented to PSC for final approval
26 PSC Coordinators Handbook for Onsite Reviews
Phase Four: PSC Approval
Activity Six: BOE Team Evaluations
Applies to developmental review and continuing review
Provided by PSC staff consultant after onsite review
Will receive forms from BOE chair
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Complete BOE team evaluation and submit to PSC
PSC ACTIVITIES
Provide BOE team evaluation forms to campus coordinator
Provide BOE team evaluation forms to each BOE team member
Provide BOE Chair evaluation to campus coordinator and BOE team members
Submit all evaluation forms to PSC
27 PSC Coordinators Handbook for Onsite Reviews
Phase Four: PSC Approval
Activity Seven: PSC Action Letter and Report to the Education Unit
Applies to developmental review and continuing review
Complete within one week after PSC approval decision
No PSC document needed to complete this activity
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Inform education unit representatives, as appropriate the outcome of the approval decision
Comply with decision
PSC ACTIVITIES
Communicate the approval decision by letter to the chief executive officer from the PSC
executive secretary within one week following the PSC decision
Provide an action report for approval that lists the standards met and not met with Areas for
Improvements cited for the professional education unit and programs
28 PSC Coordinators Handbook for Onsite Reviews
Phase Four: PSC Approval
Activity Eight: PSC Public Notification of Education Unit’s Approval Status
Apply to developmental review and continuing review
Complete within one week of PSC approval decision
No PSC document needed to complete this activity
PROFESSIONAL EDUCATION UNIT ACTIVITIES
No activity required.
PSC ACTIVITIES
Prepare a public notification of the professional education unit’s approval status for the
education unit and/or initial and advanced preparation programs and send the information to
school systems, RESAs and the Hope Scholarship office, and the Certification section of the
PSC
Update PSC website
29 PSC Coordinators Handbook for Onsite Reviews
Phase Five: Annual Reporting
Activity One: Annual Reports
Use for developmental review and continuing review
Complete each year of the approval cycle after PSC approval decision
Form provided by PSC each year electronically
PROFESSIONAL EDUCATION UNIT ACTIVITIES
Prepare an annual report including responses for standards not met and Areas for
Improvement
Use PSC Annual Report format to prepare the annual report
The annual report is due on or before October 1 of each year to the PSC in care of the
Educator Preparation Division
PSC ACTIVITIES
Acknowledge receipt of the annual report by logging the report on the data files for
the education unit
Review the annual report for completeness and clarity; request any clarification
needed from the education unit head
30 PSC Coordinators Handbook for Onsite Reviews
Phase Five: Annual Reporting
Activity Two: Eligibility for Continuing Review
Use for continuing review
2 years before onsite visit
Use Intent to Seek Approval to complete this activity
PROFESSIONAL EDUCATION UNIT ACTIVITIES
File an Intent to Seek Approval with the PSC two years before an anticipated onsite
review
PSC ACTIVITIES
Provide the professional education unit with feedback on the annual reviews and plan
an initial technical visit to begin the continuing approval review
31 PSC Coordinators Handbook for Onsite Reviews
32 PSC Coordinators Handbook for Onsite Reviews
PSC/NCATE Partnership Agreement
INITIAL and CONTINUING PROTOCOL
State Program Approval and NCATE Unit Accreditation
for Professional Education Units in the State of Georgia
In February 1991, NCATE's Partnership Board recognized the Georgia Department of Education
(subsequently the Professional Standards Commission) to work jointly with NCATE to conduct state
program approval and national unit accreditation. This document outlines the visit conditions
proposed by the Georgia Professional Standards Commission for the five-year cycle, 1996-2001.
NCATE Requirements STATE Requirements
Dates of Visit: Semester and years are negotiated with NCATE institutions are on
the state to move NCATE-accredited the same PSC/NCATE five-
institutions into the same five-year cycle year cycle. PSC visits are
with the scheduled state visits. conducted concurrently with
the NCATE visit.
Visits are scheduled from Saturday Institutions must confirm
afternoon through Wednesday specific dates for visits with
afternoon. the PSC before submission
to NCATE.
Timelines: NCATE's timelines by semester/year are Timelines for concurrent
sent to the institution and the Georgia NCATE and PSC visits will
Professional Standards Commission be distributed to institutions
three years prior to the visit. three years prior to visit.
Preconditions: The institution responds to The institution submits a
Preconditions #1-7 and 9-10. One copy copy of NCATE's
of these preconditions is sent to the preconditions materials to
NCATE office. the PSC. The institution
must document SACS
accreditation.
33 PSC Coordinators Handbook for Onsite Reviews
Program Review Initial/Probation: NCATE coordinates To receive state approval,
documents: program reviews by national specialty each program must meet
(Program review organizations. An institution may Georgia standards. The PSC
documents Optional) choose to seek a review by the national does not require any
associations. For any program for institution to submit program
which this review is requested, four review documents for
copies of the curriculum program review comprehensive and
documents must be submitted to continuing reviews. For
NCATE with the required preconditions comprehensive reviews, the
package. institution prepares an
institutional report (IR) for
For continuing visits, curriculum unit and program standards.
program review documents must be In sections seven through ten
prepared at the fifth year accreditation if of the IR, the institution
one or more of the following situations describes how the education
apply: unit and programs meet each
1. The program was not approved under standard.
the national guidelines at the previous
review; For Standard I.C (initial
2. Guidelines for the program did not preparation level) or I.F
exist at the time of the previous review; (advanced preparation level),
and/or the institution may address
3. Guidelines for the program have the standard in one of three
undergone major revision since the ways:
previous review. A. Recognition by learned
society (e.g., ASHA, NASP,
Otherwise, interim reports should be NCTM), or
submitted in the prescribed NCATE B. Application of learned
format. society guidelines, or
C. Application of state-
specific content guidelines
(e.g., Speech Language
Pathology, School
Psychologist, Mathematics
Education.)
If a program meets learned
society guidelines (e.g.,
ASHA, NASP, NCTM),
Standards I.C and I.F are
considered met; however, all
other PSC standards must be
addressed for state approval.
If individual program review
documents have been
34 PSC Coordinators Handbook for Onsite Reviews
prepared for the learned
society or internal use, they
should be available in the
exhibit room for the onsite
review.
For a continuing review, the
institution responds to the
PSC standards by developing
a continuing approval report
(CAR). Section six of the
CAR requests a summary of
changes and new initiatives
for each category of
standards related to
programs.
Institutions may choose to
cluster programs for greater
efficiency in addressing
standards. Some examples
of clusters are: early
childhood, middle grades,
secondary and special
education programs.
Clustering combinations and
methods of preparing for the
visit will be determined
during the PSC technical
visit scheduled six months
before the onsite review. If
individual program review
documents have been
prepared for the learned
society or internal use, they
should be available in the
exhibit room for the onsite
review.
An administrative review
allows the institution to seek
interim PSC approval from
the PSC to add a program(s)
between scheduled onsite
PSC/NCATE reviews.
Program review documents
are required for
35 PSC Coordinators Handbook for Onsite Reviews
administrative review. The
institution must use the
appropriate PSC program
application package, either:
(a) "Application Package for
University System of
Georgia Colleges and
Universities" or (b)
"Application Package for
Georgia Independent
Colleges and Universities"
and follow the application's
instructions. The application
is submitted to the
Professional Standards
Commission for review.
Prepared program review
documents should be
available in the exhibit room
during the onsite visit.
PRECONDITIONS The Preconditions Report is mailed to The approved Preconditions
REPORT: both the institution and the Professional Report is mailed to the
Standards Commission. institution.
PREVISIT: The NCATE chair meets with the Whenever the NCATE and
institution's unit head, a representative PSC visit is scheduled, the
from the Georgia Professional Standards NCATE chair, the Georgia
Commission, and the state team chair to PSC representative, and the
plan the visit. This previsit is held at the institution's unit head plan
institution to be visited within 60 days the visit. A NCATE/PSC
of the visit. visit template is planned.
STANDARDS: NCATE standards apply to the NCATE standards apply to
professional education unit. the professional education
unit. Georgia standards
apply to programs.
IININSTITUTIONAL The institution responds to all sections The institution responds to
RRREPORT of the institutional report as outlined in all sections of the
NCATE's Handbook for Initial institutional report for units
Accreditation Visits or Handbook for and programs as outlined in
Continuing Accreditation Visits. the PSC's Institutional
Handbook for the
60 days prior to the visit, one copy of Professional Standards
36 PSC Coordinators Handbook for Onsite Reviews
the Institutional Report and one copy of Commission Approval
the undergraduate and graduate (if System. The members of the
applicable) catalog is mailed to each PSC BOE team are mailed a
BOE team member and state copy of the Institutional
consultants. Two copies of each are Report and
mailed to NCATE. college/university catalog(s)
60 days prior to the visit.
. Two copies are mailed to the
PSC.
TEAM MEMBERS: A NCATE team is selected from A PSC BOE team, selected
(TWO NCATE's Board of Examiners (BOE). from a PSC BOE cadre,
CONCURRENT) review all programs.
NCATE rules applying to conflict of Members represent teachers,
interest will apply to the appointment of practitioners, preparers and
team members. consultants. The team is
equally divided between
preparers and others. A PSC
consultant accompanies the
state team.
TEAM SIZE: Initial/Probation: An institution will PSC BOE teams will have
have a five-member team for bachelors sufficient numbers to meet
and/or masters degree levels; a six- the needs of the institution.
member team is selected for an
institution with post-master's degree
level programs.
For continuing visits, a three to five
member team is assigned.
TEAM CHAIRS: A NCATE BOE team member is A PSC BOE member is
appointed chair. The chair has overall appointed chair. The chair
responsibility for the joint visit. leads the review of state
program standards and is
responsible for the state
report to the PSC Evaluation
Review Panel.
TEAM TRAINING: BOE team members undergo a week- PSC BOE team members
long training session. undergo a week-long training
program. Additionally, on
Sunday of the onsite
concurrent visit an
institutional orientation is
held for the NCATE and
37 PSC Coordinators Handbook for Onsite Reviews
PSC BOE teams.
OTHER TEAM NCATE invites Georgia PSC to appoint
PARTICIPANTS: consultants and the state affiliates of
(CONSULTANTS, NEA and AFT to appoint
REPRESENTATIV representatives for the onsite visit.
ES, OBSERVERS) Observers from appropriate
organizations may join the onsite visit.
All expenses are covered by the
respective agencies.
TEAM NCATE members vote on whether or PSC BOE members vote on
DECISIONS: not unit standards are met. The team whether or not program
generally uses a consensus process. standards are met.
TEAM EXPENSES: The institution covers the cost of the The institution pays all PSC
expenses incurred for the chair previsit BOE team expenses in
and BOE members in conducting the conducting the visit and the
visit. The institution is also responsible previsit expenses of the PSC
for the annual NCATE membership fee. BOE chair.
ONSITE VISIT: An NCATE template is used to guide A NCATE/PSC template is
the conduct of the visit by the BOE used to guide the conduct of
team. The NCATE and state team the visit. The NCATE and
chairs meet regularly during the visit to PSC BOE team chairs meet
share findings and to cooperatively regularly during the visit to
arrange logistics. Team members share share findings and to
interviews and documents in the exhibit cooperatively arrange
room as appropriate. logistics. BOE team
members collaborate, meet
regularly, and share
interviews and documents in
the exhibit room as
appropriate.
The BOE team chair and assistant chair The PSC BOE team chair
meet with the unit head and NCATE and NCATE representatives
coordinator on Wednesday morning to deliver an oral summary
summarize the findings of the team. report of the team's findings
on Wednesday morning.
The PSC staff consultant
attends the summary report
session.
BOE TEAM The BOE report includes the NCATE The BOE report includes the
REPORTS: team's responses to the unit standards at PSC BOE team's responses
38 PSC Coordinators Handbook for Onsite Reviews
both the basic and advanced levels as to the program standards at
appropriate. The report is compiled by both the initial and advanced
the BOE chair. levels as appropriate. The
report is compiled by the
PSC BOE chair.
The BOE team chair mails one copy of The PSC BOE chair prepares
the report to the NCATE office and a eight (8) copies of the PSC
copy to each member of the NCATE team report to the PSC office
team within 30 days following the visit. within thirty (30) days
following the visit.
NCATE mails two copies of the report
to the institution and one copy to the The PSC keeps two (2)
Georgia PSC. copies of the report and
forwards six (6) copies to the
PSC Evaluation Review
Panel.
INSTITUTIONAL The institution submits six copies of its Eight (8) copies of the
REJOINDER: rejoinder to NCATE and one copy to the program rejoinder are
Georgia PSC. submitted to the Georgia
PSC. The PSC keeps two
copies and six (6) copies are
forwarded to the PSC
Evaluation Review Panel.
FINAL ACTION The NCATE Unit Accreditation Board The PSC Evaluation Review
REPORT: notifies the State of Georgia about its Panel examines the BOE
decision of accreditation status for decisions on standards and
Georgia institutions within 45 days of makes a program approval
NCATE action. recommendation to the PSC.
The PSC makes the final
decision about unit and
program approval.
The institution's president
receives notification of the
institution's approval status
from the PSC Executive
Secretary after the final
decision is made by the PSC.
GA Rev-October, 1996
NCATE Format Rev-5/98
NCATE Rev 4/00
39 PSC Coordinators Handbook for Onsite Reviews
PROTOCOL ADDENDUM
for Change in State Status of NCATE Accredited
Teacher Education Units in
Georgia
As a result of action taken by the NCATE Executive Board in October of 1999, an addendum has been
included with the state of Georgia's Partnership Protocol, to reflect actions to be taken by NCATE and
the state when a "Change in State Status" occurs for a teacher education unit.
NCATE Protocol State Protocol
Notification: The state will provide to NCATE its
policy leading to a "Change in State
Status."
The state will notify NCATE within
thirty days of action taken that an
NCATE institution has had a
"Change in State Status."
The state will provide to NCATE
supporting information regarding its
decision to change the status of an
NCATE accredited teacher
education unit.
Upon the state's notification of a
unit's "Change in Status," NCATE
will inform the unit of its intention
to disclose the information in its list
of accredited units on NCATES
website and in all other published
lists of accredited units.
Notification of an NCATE
Actions:
accredited unit's change in state
status by the state will trigger a
review by NCATE's Annual Report
and Preconditions Audit Committee.
The NCATE president will notify
the unit that the state has informed
NCATE of a change in their state
status and require the unit to submit
40 PSC Coordinators Handbook for Onsite Reviews
a special report within 90 days. The
report should describe: 1) the
conditions surrounding the unit’s
change in state status; and, 2) a plan
or actions being taken by the unit to
upgrade its state status. The nature
of the report may also be described
in the protocol. The report should
not exceed 25 pages.
The Annual Report and
Preconditions Audit Committee will
consider the unit’s change in state
status at its next meeting. The
Committee will review the unit’s
report and the state’s policy for
changing the status of the unit. The
Committee will consider
circumstances surrounding the
area(s) of concern; the relationship
between those circumstances and the
NCATE standards; and, the extent to
which the unit has adequately
addressed those concerns.
After deliberating the case, the
Committee will make a
recommendation to either 1) Accept
the report, 2) Request Additional
Information, or 3) Recommend and
onsite review, to the Process and
Evaluation Committee for action.
The NCATE president will notify
the unit and the state partnership
contact of the Annual Report and
Preconditions Audit Committee’s
decision.
In cases of reinstatement, states must
notify NCATE of a unit’s reinstated
status in writing within thirty days of
the decision. NCATE will remove
the “Change in State Status”
notation from its list of accredited
units on the NCATE website and all
other published lists of accredited
41 PSC Coordinators Handbook for Onsite Reviews
units and communicate the revised
status to its state partners.
On-Site Review: At the unit’s expense, to further
investigate concerns identified by
the Annual Report and Preconditions
Audit Committee. The visit will
follow the procedures for a
conditional visit and must occur
within 120 days of the Committee’s
action. A team of BOE members
and representatives of the state will
conduct the visit. The visit will
focus on the specified concerns
identified by the Annual Report and
Preconditions Audit Committee. The
NCATE Unit Accreditation Board
(UAB) will consider the unit’s
accreditation status at its next
meeting and grant the unit
continuing accreditation, continuing
accreditation with probation, or
revocation of accreditation. If the
UAB renders the decision to
continue accreditation, then the unit
would resume its normal
accreditation cycle. If the UAB
renders the decision to accredit with
probation, the institution must
schedule a comprehensive onsite
visit within in 2 years of the
semester that the accreditation with
probation decision was rendered.
42 PSC Coordinators Handbook for Onsite Reviews
Time Line for Developmental Reviews
Time Line for Fall Onsite Reviews
New Unit New Program
File Intent to Seek Approval form 9/15 (two years before) 9/15 (one year before)
Submit Preconditions 2/1 (3 semesters before) Not required
Preconditions Audit Panel Meets 2/1 Not required
Notification of Preconditions Within 30 days Not required
Acceptance
Submit Date Preference Form 9/15 (one year before) 9/15
Submit Program Report 8/1 (one year before) 8/1
Content Review Committee Meets 10/15 10/15
Receive Content Review Panel Report Within 30 days of receipt Within 30 days of receipt
Submit Developmental Review 60 days before the 60 days before the review
Report review
Previsit 30-60 days before 30-60 days prior to Visit
Onsite Review Fall Semester Fall Semester
Receive BOE Report 30 days after Visit 30 days after Visit
Submit Rejoinder 60 days after Visit 60 days after Visit
ERP Reviews BOE Report Spring Semester Spring Semester
PSC Action After Spring ERP After Spring ERP Meeting
Meeting
Time Line for Spring Onsite Reviews
New Unit New Program
File Intent to Seek Approval form 2/1 (two years prior) 2/1 (one year prior)
Submit Preconditions 9/15 (3 semesters prior) Not required
Preconditions Audit Panel Meets 9/15 Not required
Notification of Preconditions Within 30 days Not required
Acceptance
Schedule Visit 2/1 (two years prior) 2/1 (two years prior)
Submit Program Report 3/1 (one year prior) 3/1 (one year prior)
Content Review Committee Meets Once a semester Once a semester
Receive Content Review Panel Report Within 30 days Within 30 days
Submit Developmental Review Report 60 days prior to Visit 60 days prior to Visit
Previsit 30-60 days prior to Visit 30-60 days prior to Visit
Onsite Review Spring Semester Spring Semester
Receive BOE Report 30 days after Visit 30 days after Visit
Submit Rejoinder 60 days after Visit 60 days after Visit
ERP Reviews BOE Report Semester following Semester following
PSC Action After ERP Meeting After ERP Meeting
43 PSC Coordinators Handbook for Onsite Reviews
Time Line for Continuing Reviews
Fall Onsite Review Spring Onsite Review
Receive Third-Year Review Spring, 2 years prior Fall, 2 years prior
File Intent to Seek Approval form 9/15 (2 years prior) 2/1 (2 years prior)
Submit Preconditions 2/1 (3 semesters 9/15 (3 semesters prior)
prior)
Preconditions Audit Panel Meets February/March September/October
Notification of Preconditions Acceptance Following Panel Following Panel meet
meet
Schedule Onsite Review 9/15 ( 2 years prior) 2/1 (2 years prior)
Submit Required Program Descriptions 3/1 (1 semester 8/1 (1 semester prior)
prior)
Content Review Panel Meets Once a semester Once a semester
Receive Content Review Panel Report Within 30 days Within 30 days
Previsit 30-60 days prior 30-60 days prior
Submit Institutional Report 60 days prior to 60 days prior to Visit
Visit
Onsite Review Fall Semester Spring Semester
Receive BOE Report 30 days after Visit 30 days after Visit
Submit Institutional Rejoinder 60 days after Visit 60 days after Visit
ERP Reviews BOE Report Spring meeting Fall Meeting
PSC Action After ERP meeting After ERP Meeting
44 PSC Coordinators Handbook for Onsite Reviews
Georgia Professional Standards Commission
INTENT TO SEEK APPROVAL
Georgia Professional Standards Commission
Two Peachtree Street, Suite 6000
Atlanta, Georgia 30303
Office: (404) 232-2643 Fax: (404) 232-2760 http:// www.gapsc.com
Please complete and return this form to the Georgia Professional Standards Commission office. The
institutional and program information provided will be used by PSC for approval purposes.
Part I
The Institution, Professional Education Unit and Review Contacts
a) Institution Name___________________________________________________________
Name of the Professional Education Unit ________________________________________
Unit Address ______________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Unit's Phone __________________________ Unit's Fax ___________________________
Institution Home Page/Website Address:_________________________________________
b) Dean, Director or Chair of the
Professional Education Unit_________________________________________________
Title ____________________________ Phone________________ Fax _______________
E-mail ___________________________________________________________________
Address {if different from (a) above} ______________________________________ _____
_________________________________________________________________________
c) Chief Executive Officer of the Institution_______________________________________
Title _____________________________ Phone______________ Fax ________________
E-mail __________________________________________
Address {if different from (a) above}_____________________________________________
_________________________________________________________________________
Individual who will be responsible for the preparation of the BOE Review
_________________________________________________________________________
Title ___________________________ Phone ________________ Fax ________________
E-mail Address {if different from (a) above}_______________________________________
45 PSC Coordinators Handbook for Onsite Reviews
Part II
CHARACTERISTICS OF THE UNIT AND INSTITUTION:
1) Preferred semester and year for the onsite visit (at least two years from the date this form is
submitted): ________________________________
2) Control of the Institution (check either public or private): Private Public
3) Carnegie Classification:
Associate Baccalaureate I Doctoral I Doctoral II
Masters I Baccalaureate I Research I Research II
Masters II Specialized II
4) Gender Composition of the Institution's Student Body: Coed Men Women
5) Institution Type: HBCU Research Land Grant State/Regional Community College
6) Location of Institution: Urban Rural Suburban Other (please describe)
Location Comments: _________________________________________________________
7) Do you have Off Campus Programs in:
• Same State as the Home Institution Yes No
• Another State within the USA Yes No
• A country other than the USA Yes No
Name of Location of Leads to Program can be To be included in
Campus Campus Certification in completed off- PSC Review
Home State campus
Yes No Yes No Yes No
Yes No Yes No Yes No
Yes No Yes No Yes No
Yes No Yes No Yes No
Yes No Yes No Yes No
Yes No Yes No Yes No
8) Do you have Branch Campuses in:
• Same State as the Home Institution Yes No
• Another State within the USA Yes No
• A country other than the USA Yes No
46 PSC Coordinators Handbook for Onsite Reviews
Regionally Accredited
Separate With the To be
Name of Campus City, State & Country from Main Main included in
Campus Campus PSC Review
Yes No Yes No Yes No
Yes No Yes No Yes No
Yes No Yes No Yes No
Yes No Yes No Yes No
Yes No Yes No Yes No
Yes No Yes No Yes No
9) Levels of Programs offered at the Institution for the Preparation of School Personnel:
Initial Teacher Preparation Levels (ITP) (check all levels offered):
Four-Year Undergraduate Programs(s) (Bachelors)
Licensure Only at Baccalaureate Level
Post Baccalaureate, non-degree
Five-Year Combined Undergraduate/ Graduate Program(s)
Fifth Year Graduate Program(s)
Master's programs (e.g. M.A.T.)
Advanced Teacher Preparation Levels (ADV) (check all levels offered):
Advanced Master's Program(s) for Experienced Teachers
Master's Program(s) for Other Professional School Personnel
Specialist or 6th Year Program(s) for Teachers or Other Professional School Personnel
Doctoral Program(s) for Teachers or Other Professional School Personnel
10) Professional Development Schools. Education candidates participate in professional development
schools
(PDS) in the following program areas (check one of the following):
Early Childhood Education Elementary Education Middle School Education
Secondary Education
PDS Comments: ___________________________________________________________
11) Distance Learning Offerings. (check one of the following):
100% of the following programs for the preparation of school personnel can be taken through
distance learning.
47 PSC Coordinators Handbook for Onsite Reviews
Degree Program Degree Level
Greater than 50% but less than 100% of the following programs for the preparation of school
personnel can be taken through distance learning.
Degree Program Degree Level
12) Alternate Route Programs. The institution offers post-baccalaureate routes to initial certification for
teachers or other school personnel (Please complete the table below):
Name of Program Candidates in Program Types of Programs
Teacher Candidates Programs 5th Year Masters
Other School Personnel Post-Baccalaureate (Non-
degree)
Other
Teacher Candidates Programs 5th Year Masters
Other School Personnel Post-Baccalaureate (Non-
degree)
Other
Teacher Candidates Programs 5th Year Masters
Other School Personnel Post-Baccalaureate (Non-
degree)
Other
Teacher Candidates Programs 5th Year Masters
Other School Personnel Post-Baccalaureate (Non-
degree)
Other
Explanation of Other:______________________________________________________
13) Religious Affiliations of the Institution (check all that apply):
Baptist Catholic Christian Jewish Lutheran Mennonite Methodist
Presbyterian Seventh Day Adventist Church of Jesus Christ of Latter-Day Saints
Other
Explanation of Other: _____________________________________________________
_______________________________________________________________________
14) Admissions Tests Used for Admission to Initial Teacher Preparation Programs
(Please check appropriate boxes below):
ACT CLAST ND NTE-CS PPST
CAT CS NTECSGK Other Regents Test
48 PSC Coordinators Handbook for Onsite Reviews
CBEST CTBS NTE Praxis I SAT
Praxis II
Admissions Tests
Comments:____________________________________________________________
__________________________________________________________________________
15) Types of Majors (Please check the types of advanced programs offered below):
Academic Discipline Education Double Major Other
Comments: _________________________________________________________________
__________________________________________________________________________
16) Institution Accreditation and Affiliations Personnel (Check all that apply):
American Association of Bible Colleges
Council for Christian Colleges and Universities
Southern Association of Colleges and Schools
Other _______________________________________________________
17) If your institution is a member of any of the following organizations (Check all that apply):
ACSESULGC/ APU: Association of Colleges and Schools of Education
AILACTE: Association of Independent Liberal Arts Colleges for Teacher Education
Holmes Partnership
NAFEO: National Association for Equal Opportunity in Higher Education
CCCU: Members of the Council for Christian Colleges & Universities
TECSU: Teacher Education Council of State College and Universities
HACU: Hispanic Association of Colleges and Universities
18) Enrollment Data
STUDENT CHARACTERISTICS
Student Institutional Enrollment (please indicate the most recent head count of the institution):
Full-time Students Part-time Students
Undergraduate Programs: ________________ _______________
Graduate Programs: ________________ _______________
Student Enrollment in the Professional Education Programs (please indicate the most recent
head count of students who have been both formally admitted to AND enrolled in professional
education programs):
Full-time Students Part-time Students
Undergraduate Programs: ________________ ________________
Graduate Programs: ________________ ________________
49 PSC Coordinators Handbook for Onsite Reviews
Ethnic/ Racial Composition of Full-time Students Enrolled in Professional Education
Programs
Undergraduate Full-time Graduate Full-time
American Indian/
Alaskan Native ____________________ __________________
Asian/Pacific Islander ____________________ __________________
Black, Not Hispanic ____________________ __________________
Hispanic ____________________ __________________
White, Not Hispanic ____________________ __________________
Other ____________________ __________________
Non-Resident Aliens ____________________ __________________
Data Unavailable ____________________ __________________
Female ____________________ __________________
Male ____________________ __________________
FACULTY CHARACTERISTICS
Faculty in Professional Education Unit:
Full-time in Unit Full-time Inst.; Part-time Unit Part-time Unit & Inst.
TOTAL _______________ _______________ _______________
American Indian/
Alaskan Native _______________ _______________ _______________
Asian/
Pacific Islander _______________ _______________ _______________
Black/
Not Hispanic _______________ _______________ _______________
Hispanic _______________ _______________ _______________
White,
Not Hispanic _______________ _______________ _______________
Other _______________ _______________ _______________
Non-Resident
Aliens _______________ _______________ _______________
Data
Unavailable _______________ _______________ _______________
Female _______________ _______________ _______________
Male _______________ _______________ _______________
50 PSC Coordinators Handbook for Onsite Reviews
Name & Title of the compiler of this report:
________________________________________________________
Telephone ____________________________________ Fax _____________________________
E-mail _______________________________________ Date ____________________________
(Both signatures below are required to schedule a developmental/first visit)
______________________________________________________________________________
Chief Executive Officer of the Institution Date
______________________________________________________________________________
Head of the Professional Education Unit Date
51 PSC Coordinators Handbook for Onsite Reviews
PART III
INFORMATION ON EDUCATOR PREPARATION PROGRAMS
Using the sample matrix below, develop three (3) separate tables identifying programs at your institution by categories that fit
best. Table I = Currently Offered Programs, Table II = Discontinued Programs, and Table III = Programs to be added.
Mark each box that applies. Describe the program(s) in the space provided at the end of the chart. (See
www.gapsc.com/ApprovedPrograms/EducationPrograms.asp for current PSC records)
Grade level codes. Identify each level for which a program is offered - as a separate track, degree, or endorsement by the
following: P12 = P-12 or non-specified; EC = early childhood (P-4 grade range); E = elementary (K-8 range);
M = middle school or middle/junior high (4-8 range) S = secondary or junior high/secondary (7-12 range);
C = middle/secondary composite (5-12 range).
Example of chart to be provided:
PROGRAM Grade Initial Teacher Preparation (Entry Level) Advanced Teacher Preparation and Advanced Level Professional Preparation
Level
Bac. Post Bac Master's Endors Advanced Teacher Advanced Preparation for Other School Personnel
Program (non- Program ement Preparation
leading to degree) Leading to or add- Certification,
Certification Program Certification on Master's Post Master's CAS Doctorate Post Bac
leading to Master's or Or Leading to
Certification Doctorate Specialist Certification
52 PSC Coordinators Handbook for Onsite Reviews
Preconditions for Approval Review
Precondition #1. The institution recognizes and identifies a professional education unit that has
responsibility and authority for the preparation of teachers and other professional
education personnel.
1.1 A letter from the institution’s chief executive officer that designates the unit with
primary authority and responsibility for educator preparation programs.
1.2 A chart or narrative that lists all professional education programs offered by the
institution (including any nontraditional/alternative programs). The chart or narrative
report should depict (a) the degree or award levels for each program; (b) the
administration location for each program, for example: School of Education, Department
of Music; and (c) the structure or structures through which the unit implements its
oversight of all programs. If unit’s offerings include off-campus programs, a separate
chart or narrative, as described above, should be prepared for each location at which off-
campus programs are geographically located.
1.3 An organizational chart of the institution that depicts the professional education unit and
indicates the professional education unit’s relationship to other administrative units with
the college and of university.
Precondition #2. A dean, director, or chair is officially designated as head of the professional
education unit and is assigned the authority and responsibility for its overall
administration and operation.
2.1 The job description for the head of the professional education unit.
Precondition #3. Written policies and procedures guide the operations of the professional
education unit.
3.1 The cover page and table of contents for the documents that contain codified policies and
procedures for the unit’s operations, including policies and procedures pertaining to its
candidates.
Precondition #4. The professional education unit has a well developed conceptual framework
that establishes the shared vision for the professional education unit’s efforts in
preparing educators to work in P-12 schools and provides direction for programs,
courses, teaching, candidate performance, scholarship, service and unit
accountability.
4.1 Written statements of the vision and mission of the institution or agency and of the unit.
4.2 Written statement of the unit’s philosophy, purposes, and outcomes.
4.3 Description of the knowledge bases including: theories, research, the wisdom of practice,
and education policies that inform the unit’s conceptual framework.
4.4 Candidate proficiencies aligned with the expectations in professional, state, and
institutional standards.
4.5 A description of the system by which candidate performance is described in 4.4 are
regularly assessed.
Precondition #5. The professional education unit regularly monitors and evaluates its
operations, the quality of its offerings, the performance of candidates, and the
effectiveness of its graduates.
5.1 Description of the professional unit’s system for evaluating its operations, the quality of
its offerings, the performance of candidates, and the effectiveness of its graduates.
53 PSC Coordinators Handbook for Onsite Reviews
Precondition #6. The unit has published criteria for admission to and exit from all initial teacher
preparation and advanced programs and can provide summary reports of
candidates performance at exit.
6.1 A photocopy of published documentation (e.g. from a catalog, student teaching
handbook, application form, or web pages) listing the basic requirements for entry to,
retention in, and completion of professional education programs offered the institution,
including nontraditional/alternative, and off-campus programs.
6.2 A brief summary of candidate performance on assessments conducted for admission into
programs and exit from programs. This summary should include: (a) the portion of Title
II documentation related to candidate admission and completion that was prepared for
the state and (b) compilation of results on the professional education unit’s own
assessments.
Precondition #7. The professional education unit’s programs are approved by the Georgia PSC.
Alternatively, other PSC recognized specialty organizations.
Precondition #8. The institution or agency is accredited, without probation or equivalent status,
by the appropriate institutional accrediting agency recognized by the U.S.
Department of Education.
8.1 Current regional accreditation letter and/or report that indicates institutional accreditation
status.
54 PSC Coordinators Handbook for Onsite Reviews
ONSITE REVIEW DATE PREFERENCE FORM
Georgia Professional Standards Commission
Two Peachtree Street, Suite 6000
Atlanta, Georgia 30303
Office: (404) 232-2651 Fax: (404) 232-2760 http:/www.gapsc.com
Please indicate below the dates preferred for your institution's BOE Review. Please check your
institutional calendar to make sure the dates do not conflict with vacations, etc.
FALL VISITS MUST OCCUR BETWEEN SEPTEMBER 1 AND NOVEMBER 30.
SPRING VISITS MUST OCCUR BETWEEN JANUARY 15 AND APRIL 30.
Please return this form to the PSC office one-year before your review is scheduled. BOE reviews are
scheduled starting Saturday afternoon and ending Wednesday between 12–3 p.m.
Dates Year
1st Choice
2nd Choice
3rd Choice
Institution Name: _______________________________________________________________
Unit Name:_____________________________________________________________________
Unit Address: __________________________________________________________________
______________________________________________________________________________
Unit Phone #: ________________________ Unit Fax: __________________________________
Type or Print Name: _____________________________________________________________
Title: ___________________________________ Unit Head PSC/NCATE Coordinator
E-mail: ________________________________________________________________________
Website: _______________________________________________________________________
Telephone: ____________________________ Fax: _____________________________________
Signature_______________________________________________________________________
55 PSC Coordinators Handbook for Onsite Reviews
Suggested Technical Visit Agenda
• Meet with the Dean/unit head and the review coordinator to clarify the type of approval review to
be conducted.
• Discuss and decide on the extent of the Internet to be used as a medium for conducting approval
review activities.
• Clarify the format of review materials for unit and programs to be prepared by the institution
/agency for the approval review.
• Meet with the department chairs to discuss the type of review, the role of the conceptual framework
in the process, and the type of program review materials to be prepared.
• Meet with the Arts and Sciences Dean and/or others who are involved in the preparation of educator
personnel to discuss the role of the conceptual framework in the process and the phases of the
approval review and assessment system.
• Meet with the Student Teacher Coordinator to discuss field experiences.
• Meet with the Vice President of Academic Affairs or equivalent to discuss the approval reviews and
the importance of the conceptual framework and the assessment system to the process.
• Meet with other committees or groups identified by the unit head as involved in the approval review
process.
• Meet with the Review Coordinator and unit head to work on clarification of the conceptual
framework and assessment system for the unit and programs and timeline for documentation.
• Leave time for questions and clarification of the day's activities.
56 PSC Coordinators Handbook for Onsite Reviews
Agenda Items for Previsit
Roles of Individuals Involved in the Visit
• BOE team members
• Head of the professional education unit and the institution's review coordinator
• Chief executive officer and academic officer of the institution
• Other key faculty, administrators, and other individuals identified by the institution
Interviews
• Candidates
• Field supervisors of student teaching and internships
• Principals, school personnel directors, teachers, and other practitioners from area schools
• Faculty and administrators from the policy groups as outlined in the template for the visit
• Recent graduates
Observations of Classes and Field Site Visits
Exhibit Room
• Location and organization
• Critical contents of exhibits
• Team access on Saturday and Sunday
Sunday Evening Function
• Who should attend
• Institution's presentation, which is sometimes scheduled at this time
• Location of dinner, if applicable
Hotel/Motel Arrangements
• Location in relationship to campus
• Private rooms for team members and state representatives
• Meeting room for team work sessions on Saturday through Wednesday
• Computers, printers, clerical supplies, copying facilities, and other equipment
• Payment of hotel expenses (direct billing to the institution)
Technology Arrangements
• Multiple computer workstations with access to website and word processing in exhibit room
• Multiple computer workstations with access to website and word processing in hotel
• Printing capacity in workroom on campus and at hotel
• Disk of website and list of additions since creation of disk
• Name and telephone number of technology support person (24 hours a day)
• Arrangements for video-conferencing of interviews at off-campus and branch campus sites, if
needed
Travel Arrangements
• Nearest airport and ground transportation
• Arrangement to contact team members about travel and hotel logistics
57 PSC Coordinators Handbook for Onsite Reviews
• Travel between hotel and campus during review
• Arrangements for observation of classes on campus and in P-12 schools
• Travel to field sites or technological contact with field sites
Meals and Refreshments
• Recommendations for local restaurants for evening meals
• Arrangements for Monday and Tuesday lunches on campus
The BOE team chair should also meet with the president/chancellor and/or the provost or vice
president during the previsit to provide an overview of the upcoming visit, answer questions about the
review process, and determine what he/she would like to learn from the visit. This meeting gives the
chief executive officer the opportunity to provide input at an early stage in the review process.
58 PSC Coordinators Handbook for Onsite Reviews
NCATE-Affiliated National Specialty Organizations
With Approved Program Standards*
American Alliance for Health, Physical Education, Recreation and Dance (AAHPERD)
Initial Health Education
Initial Physical Education
Advanced Physical Education
American Library Association (ALA)
Advanced School Library Media Specialist
Association for Early Childhood Education International (AECI)
Initial Elementary Education
Association for Educational Communications and Technology (AECT)
Initial Educational Communications and Technology
Advanced ECIT
Council for Exceptional Children (CEC)
Initial Special Education
Advanced Special Education
Educational Leadership Constituent Council (ELCC)
Advanced Educational Leadership
International Reading Association (IRA)
Advanced Reading Education
International Society for Technology in Education (ISTE)
Initial Endorsement Educational Computing and Technology Literacy
Initial Endorsement Secondary Computer Science Education
Initial Degree Secondary Computer Science Education
Advanced Educational Computing and Technology Leadership
International Technology Education Association/Council on Technology Teacher Education
(ITEA/CTTE)
Initial Technology Education
National Association for the Education of Young Children (NAEYC)
Initial Early Childhood Education
Advanced Early Childhood Education
National Association of School Psychologists (NASP)
Advanced School Psychology
59 PSC Coordinators Handbook for Onsite Reviews
National Council for the Social Studies (NCSS)
Initial Social Studies
National Council of Teachers of English (NCTE)
Initial Middle/Junior and Senior High
National Council of Teachers of Mathematics (NCTM)
Initial K-4
Initial 5-8
Initial 7-12
National Middle School Association (NMSA)
Initial Middle Level
Middle Level Masters
Middle Level Specialist
Middle Level Doctoral
National Science Teachers Association (NSTA)
Initial Science
Teachers of English to Speakers of Other Languages (TESOL)
Initial English as Second Language
*Program Standards are available at the NCATE web site: www.ncate.org
60 PSC Coordinators Handbook for Onsite Reviews
SAMPLE PROGRAM CONTENT MATRIX
(Based on NSTA Program Standards)
Standard 1 Content
The program prepares candidates to structure and interpret the concepts, ideas and relationships in
science that are needed to advance student learning in the area of licensure, as defined by state and
national standards developed by the science education community. Content refers to concepts and
principles understood through science, concepts, and relationships unifying science domains, processes
of investigation in a science discipline, and applications of mathematics in science research.
Dimensions of Assignments Sources of Examples of Examples of
the Standard or performance Relevant Relevant
requirements evidence of Quality Core PRAXIS II
addressing the effective Curriculum Objectives
standard preparation Objectives
1.a. Know and References to References to Reference to Reference to
understand the specific specific specific QCC PRAXIS II
major concepts courses, performance objectives (by objectives (by
and principles assignments, assessment number) number).
of the teaching and/or items, tasks,
disciplines(s) as experiences. procedures,
defined by state and/or
and national instruments.
standards of the
science
education
community
1.b. Know and
understand the
major concepts
and principles
unifying the
science
disciplines.
(See National
Science
Education
Standards, A.
Unifying
Concepts)
1.c. Design,
conduct and
report
61 PSC Coordinators Handbook for Onsite Reviews
investigations
within a science
discipline.
1.d. Apply
mathematics in
problem-
solving and
scientific
investigation.
62 PSC Coordinators Handbook for Onsite Reviews
Checklist for Logistical Arrangements
Schedule a previsit for the BOE chair(s) and state consultant
Make hotel/motel arrangements for all team members and observers
The hotel should be located near the campus to minimize travel time.
A private single room should be reserved for each BOE member, state
consultant, and observer.
Direct billing to the institution for all BOE members should be arranged. State
consultants and observers pay their own hotel bills.
A meeting room where team members may work upon their arrival should be
reserved. This room should also be available for the entire length of the visit so
that materials can be left there. Refreshments should be available in the hotel
workroom.
Check with the team chair(s) on how they would like the meeting room
arranged. The following supplies will be needed:
Newsprint
Magic markers
Masking tape
Overhead projector
Screen
Campus maps
Pens for transparencies
Pens, pencils, etc.
Writing tablets
Computer paper
Computer workstations and printers
Copier and paper
Diskettes
Telephone and Local/Campus Directories
Highlighters
Post-a-notes and flags
Telephone Number of Tech Support Contact (24 hour availability)
There should be a restaurant in or near the hotel. Except for Sunday night,
institutional representatives should not eat meals with team members. Meals are
often used as work sessions.
Provide all team members, state consultants, and observers with directions to
the hotel and institution. Indicate what airport should be used, the best type of
ground transportation from the airport to the hotel, the approximate cost of the
ground transportation, and approximate travel time from the airport to the hotel.
Arrange to pick up team members at the airport or direct them to a cab or
limousine.
Arrange transportation between the hotel and the institution for the duration of
the visit. Provision of a van for the team to use is helpful.
63 PSC Coordinators Handbook for Onsite Reviews
Arrange for a workroom on campus.
This workroom can be part of the exhibit room but will not be used for individual
or group interviews. The workroom should provide as much privacy as possible and
desk space for BOE members.
Check with the team chair(s) to determine how the room should be arranged.
The following supplies should be available in the work room:
Newsprint
Magic markers
Masking tape
Overhead projector
Screen
Campus map
Pens for transparencies
Pens, pencils, etc.
Writing tablet
Computer paper
Computer workstations and printers
Copier and paper
Diskettes
Telephone and Local/Campus Directories
Highlighters
Post-a-notes and flags
Telephone Number of Tech Support Contact (24 hour availability)
Refreshments should be available in the workroom during the morning and
afternoon.
Set up an exhibit room.
All of the items in the exhibit room should be clearly marked, and there should be a
directory of exhibits listed alphabetically and alphabetically by standard.
NOTE: Because team members arrive on Saturday, it is helpful to arrange access
to the exhibit room on Sunday so that they can begin their data gathering. Details
for early access to exhibits should be arranged by the team chair(s) and the
institution’s visit coordinator or unit head.
Arrange support services for the BOE team during the visit.
This support might include:
Support staff assistance
Access to photocopying facilities
Convenient access to a public telephone and rest rooms
Arrangements for observation of professional education classes
Access to student and faculty records on campus
Access to samples of candidate products (e.g., folios, papers, theses, and
dissertations)
64 PSC Coordinators Handbook for Onsite Reviews
Arrange for interviews and off-site visits as outlined in the template for the visit.
Prepare nametags for BOE members (without campus affiliation), staff consultants,
and observers so that they can be clearly identified by institutional representatives.
Consider asking faculty to wear nametags during the visit, particularly in-group
interview settings.
Check with the team chair(s) about arrangements for noon meals (teams prefer
working lunches in the workroom). Institutional representatives should not plan to
eat meals with the team.
Provide clear directions and/or escorts to scheduled interviews.
Plan the Sunday evening dinner with the chair(s) (i.e. who should attend and the
agenda). If the dinner is not in the hotel, arrange for team travel to the dinner.
65 PSC Coordinators Handbook for Onsite Reviews
Template for the Institutional Onsite Reviews
This template is the guide for arranging the schedule for ALL PSC onsite visits.
Saturday
Afternoon Arrive at place of lodging
Participate in team orientation, review of policies and procedures
Begin initial discussions of institutions’ reports
Team dinner
Sunday
Morning Review of Documents
BOE Team members may begin their review of documents in the
exhibit room.
2:00- 6:30 pm Continue Team Meeting
The team chair(s) facilitates the following:
a. Review the basic principles and assumptions guiding the training
of BOE team members and reemphasize the role of judgement in
the approval process.
b. Remind the team and observers of the confidentiality of their
work by reading the following statement:
Members of the on-site team are reminded that confidentiality is
an integral part of the approval process. Team members must
have accessed too much sensitive information in order to conduct
reviews of professional education units and programs. The
confidentiality of this information must be protected by all
participants. Please remember that confidentiality has no
expiration date - it lasts forever.
c. Review issues and recommendations from the most recent PSC
and/or NCATE documents. These documents should include
insights into the interpretation of standards, interviewing, and
report writing.
d. Outline plans for systematic collection and recording of data.
Discuss writing styles and content. Review writing assignments
66 PSC Coordinators Handbook for Onsite Reviews
e. Discuss relationships of the current standards to the standards
used at the institution’s previous visit.
f. Scan PSC annual report(s) (if applicable) to determine what
follow-up, is needed.
g. Record on transparencies or newsprint the rating of BOE team
members for each standard at a bother the initial and advanced
levels. [These ratings should have been completed by team
members prior to arrival at this orientation session using the
Planning Instrument.] Discuss the discrepancies in the rating by
team members and the strengths and weaknesses apparent in the
institutional report. Determine incomplete, missing or inaccurate
data. In the case of continuing approval, discuss Areas for
Improvement (weaknesses) from the previous onsite visit report
to determine those that appear to be addressed adequately and
those for which additional validation or follow-up is needs
6:45 - 8:00 pm Working Dinner
Attendance should be limited to the team(s), observers, unit head,
institution’s on-site review coordinator, and key individuals
selected by the unit head.
This dinner should be held in a private dining room. During the
dinner, the following activities should occur:
a. Introductions
b. Institutional presentation on the unit and its overall
operation. This presentation is optional and should be
arranged with the team chair(s). The presentation itself
should be no longer than 30 minutes plus time for
questions from team members.
c. Overview of the visit. What the institution should expect.
d. Additional scheduling or information planning needed.
e. Explanation of the exit conference with the chair(s), an
assistant chair(s), a unit head, and onsite visit coordinator.
8:00 - 10:00 pm Team Work Session
a. Each examiner should review his or her plan for carrying
out assignments.
67 PSC Coordinators Handbook for Onsite Reviews
b. Continue to discuss the ratings from the rating forms
and/or concerns related to the viability of
initial/continuous accreditation/approval.
c. Discuss the planned activities and strategies for the
Monday.
Monday
8:00 - 8:30 am Review of Documents
8:30 - 9:00 am Interview with head of professional education units
9:00 - 12:00 noon Interview with: the president, vice president/provost for
academic affairs, deans of academic support areas (e.g.,
art and sciences), graduate dean, and selected heads of
departments that provide services to professional
education (e.g., English, biology). Department chairs or
heads of programs areas (e.g., early childhood, special
education, etc.) Curriculum Committee, graduate study’s
committee, teacher education committee, and faculty
committees that have worked on aspects of curriculum
development. The remaining team members collect data
to support their assignments. Activities include
interviews with a selected faculty and students and review
of appropriate documents in the exhibit room.
1:00 - 5:00 pm Continue Collection of data
Team members continue to collect data related to their
assignments and other standards. Activities include
interviews with the following individuals and/or groups:
a. The director of clinical/laboratory experiences to
review and confirm policy and practices relevant
to admission to student teaching, pre-teaching
laboratory/clinical experiences, selection of
cooperating schools and teacher, evaluation of
student teachers and other relevant policy.
b. Cooperating teachers and administrators.
c. Student teachers.
d. The person in charge of admission to the unit.
68 PSC Coordinators Handbook for Onsite Reviews
e. Counselors and advisors to education candidates.
f. Graduate and undergraduate students in
professional education. Recent graduates of a
professional education unit.
g. Selected faculties and administrators.
h. Affirmative action officer.
Monday
5:00 - 6:00 pm Update of Ratings
Individual team members update their ratings for standards on the
rating form. Changes in the rating are based on data collected
during the day.
7:00 - 10:00 pm Team Meeting at the Hotel
The chair(s) and team review the day’s activities. Revised
ratings are recorded. The teams(s) discuss discrepancies in
ratings and identifies areas where information appears incomplete
or inadequate for rending judgements. Strategies that worked
well or did not work are discussed. Plans for Tuesday are revised
as necessary.
Tuesday
8:00 - 12:00 noon Continue Data Collections
Team members continue to collect data related to their
assignments and other standards. Activities include (1) visits to
two - four field-based sites and (2) interviews as needed with:
a. Faculties and administrators as appropriate.
b. Appropriate central administrators.
c. Cooperating teachers and administrators in the school
sites visited.
d. Student teachers and other interns in the school
69 PSC Coordinators Handbook for Onsite Reviews
1:00 - 5:00 pm Interviews as Needed
Team members interview appropriate groups as needed to collect
additional information. Interviews should be determined by the
review team and scheduled for no more than one hour duration.
The size of the group being interviewed should be limited to a
size that allows everyone a chance to talk. Depending on the
group interviewed and the specialization of the team, no fewer
than two or more than three team members should be present at
each interview. Groups that might be interviewed include the
following:
a. The major university policy committee (e.g., an academic
council)
b. Graduate council or committee.
c. Deans and department heads of units providing services to
professional education (e.g., dean of arts and sciences),
academic department heads (e.g., English, history,
biology).
d. Governing and/or advisory committees for the unit.
e. Recent graduates who work in the geographic area.
f. Students form major program areas at both the basic and
advanced levels.
g. Other identified by the team.
7:00 - 10:00pm Team Work Session
Team members determine whether standards are met,
what weaknesses should be cited, critical deficiencies,
and exemplary strengths should be cited. The health of
the unit and programs needs to be determined. The work
session includes the following activities:
a. Unit standards’ ratings are shared and differences
are discussed.
b. Team members form consensus on whether each
standard has been met. Areas for Improvement
are recorded.
70 PSC Coordinators Handbook for Onsite Reviews
c. Program standard ratings are presented for
discussion and team approval.
d. Team members prepare reports for their assigned
area(s).
Team members may identify areas in which additional data are
needed to make a decision about a standard and formulate plans
for collecting this information on Wednesday morning.
10:00 - ??pm Complete Worksheets
Individual team members write their section of the report for their
assigned standards
Wednesday
Prior to 9:30am Complete Worksheets
Individual team members complete the initial writing of their
report(s) for their assigned standards. [Teams are encouraged to
have these written responses copied for all team members to
review at the 9:30 work session.]
9:30 - 11:30am Team Work Session
At this team work session the following activities occur:
a. Each team member reports the written rationales and
weaknesses for his or her assigned standards to the full
team for approval.
b. Any strengths of the unit are determined by the team and
included in the appropriate section of the report.
c. Each team member revises the written section of the
report to reflect the comments of the team and submits it
to their chair before departing for home.
d. The chairs remind team members that their work of the
past four days must remain confidential by referring back
to the confidentiality statement read on Sunday.
The team chair(s) and the PSC consultants meet with the unit
head and on-site visit coordinator to report a summary of the
71 PSC Coordinators Handbook for Onsite Reviews
team’s findings and to indicate when the team report should be
completed.
12:00 noon Departure
Team members depart for home or other destination.
Within 30 days Team Report(s) Submitted
The BOE team chair edits the team member’s report, compiles
the final report, and submits the appropriate number of copies to
the PSC. Copies of the report are sent to the unit head and PSC.
The PSC chair collects the final report from team members, edits
the team member report, compiles a final report and writes a
summary of the on-site visit and submits the materials to the
PSC.
The BOE team report is due within 30 days of the visit; the
reports are forwarded immediately to the unit head at the
institution; the unit head must acknowledge receipt of the report
and have the opportunity to rejoin; the rejoinder must be received
within 30 days of the receipt of the team report(s); the unit
approval and program approval status will e determined by the
appropriate committees, commission, or boards after receipt of
the institutional rejoinder.
72 PSC Coordinators Handbook for Onsite Reviews
PREPARATION OF THE BOE REPORT REJOINDER
The education unit head must acknowledge receipt of the Professional Standards Commission
(PSC) Board of Examiners (BOE) report and respond with a BOE Report rejoinder. The
institutional rejoinder is part of the evidence the Evaluation Review Panel (ERP) and the
Commission uses to determine the state approval status of professional education units and
programs.
CONDITIONS FOR PREPARATION OF THE BOE REPORT REJOINDER
1. The professional education unit states its agreement or disagreement with the BOE report findings for either
the standards and/or procedural concerns. When the professional education unit disagrees with the BOE
team decisions on standards or raises concerns about the procedural aspects of the approval review, the
institutional rejoinder can provide evidence existing and available at the time of the on-site review that the
team may have missed or misinterpreted.
2. If the professional education unit disagrees with the BOE report findings on the standards, it must provide a
rationale and appropriate documentation to support its counterclaim(s). Simply stating that the institution is
in disagreement with the BOE decision or restructuring the report prepared for the BOE team’s visit is
insufficient. Documentation that supports the counterclaims(s) should provide summarized data that is cited
in the evidence used by the BOE team during the on-site visit.
3. Evidence cited in the institutional rejoinder must describe the existing conditions at the time of the
institution’s on-site review and relate directly to the standards and procedures that were applied. The ERP
and PSC will not consider changes made after the on-site review. The annual report is the mechanism the
unit uses to report post-review unit/program changes to the PSC.
INSTRUCTIONS FOR PREPARATION OF THE BOE REPORT REJOINDER
1. Complete the attached Rejoinder Acknowledgement Form and return to the PSC within thirty calendar days.
2. Provide evidence to the PSC staff within thirty calendar days of the institution’s receipt of the BOE report.
(Please submit in Microsoft WORD electronic format) Additional preparation time beyond the agreed-on
date stated in the PSC transmittal letter must be approved by PSC staff.
3. Upon receipt, the PSC staff will review the institutional rejoinder and decides whether it meets the format
and conditions for preparation.
4. If the staff determines that the institutional rejoinder does not meet PSC conditions nor follow its format, the
rejoinder will be returned for corrections, clarification and/or documentation.
REJOINDER ACKNOWLEDGEMENT FORM
Institution: ________________________________________ Date: ____/____/____
Unit: _________________________________________________________________
Program(s): __________________________________________________________
We received the Professional Standards Commission (PSC) Board of Examiners (BOE) report on
____/____/____ and:
______ we agree with its findings.
______ we disagree with its findings.
We are submitting an institutional rejoinder based on the following: (Circle One)
Standards
Procedures
Standards and Procedures
Rejoinder Format
STANDARD(S)
STANDARD UNIT/PROGRAM SUMMARY EVIDENCE
Standard II ECE Misinterpreted assessment data for ECE S2D
PROCEDURAL
PROCEDURE UNIT/PROGR SUMMARY EVIDENCE
AM
Did not look at Education No record of review of material BOE Report
evidence pertaining to Standard III Appendix
provided
74 PSC Coordinators Handbook for Onsite Reviews
Professional Standards Commission Guidelines for Exceptions to
Evaluation Review Panel Recommendations
Any institution/agency that receives an adverse approval recommendation for the professional
education unit and/or its program(s) from the Professional Standards Commission (PSC) Evaluation
Review Panel (ERP) may file an exception to the recommendation(s) with the Educator Preparation
Standing Committee of the PSC. An adverse recommendation is defined by the PSC as a provisional
approval, approval with conditions, approval with probation, denial, and revocation for the
professional education unit and/or programs.
The Educator Preparation Standing Committee of the PSC will consider the ERP’s recommendations
and the institution/agency’s exception in making the final approval recommendations to the
Commission for professional education units and/or programs.
An exception to an ERP recommendation may be filed only on the grounds that an institution believes
on or more of the following five conditions were a factor in the approval recommendation:
(1) PSC standards were disregarded by either the Board of Examiners (BOE) or the ERP;
(2) Evidence favorable to the institution was provided to either the BOE or the ERP but was not
considered;
(3) Evidence presented to the ERP as an institutional rejoinder was not considered;
(4) Stated approval procedures were not followed; or
(5) Institutional/Agency implications
Procedures for Filing an Exception
Exceptions must be filed within fifteen days following receipt of an adverse recommendation
notification from the PSC. (This should be sent by certified mail to the Executive Secretary of the
PSC).
To file an exception for an ERP adverse recommendation, an institution prepares a brief in which it
documents the evidence on which the exception is based. Included with the brief is a written request
that the exception be scheduled for review by the PSC Education Preparation Standing Committee
during its deliberations. All evidence filed by the institution/agency and considered by the PSC must
be confined to the conditions existing at the time of the BOE’s on-site visit as cited in the BOE report
or conditions existing at the time the petition for removal is submitted.
Complete the attached cover sheet with requested documents.
75 PSC Coordinators Handbook for Onsite Reviews
Cover Sheet for
Exceptions to Evaluation Review Panel Recommendation
Institution/Agency: ____________________________________Date: ____/____/_____
Unit: _______________________________________________________________
Program(s): _________________________________________________________
Name: ______________________ Phone: ____________ E-mail: _________________
We believe that the following condition(s) was a factor in the ERP approval recommendation
(check all that apply):
_____ (1) PSC standards were disregarded by either the Board of Examiners or the
Evaluation Review Panel;
_____ (2) Evidence favorable to the institution was provided to either the Board of Examiners
or the Evaluation Review Panel but was not considered;
_____(3) Evidence presented to the Evaluation Review Panel as an institutional rejoinder
was not considered;
_____(4) Stated approval procedures were not followed; or
_____(5) Institutional/Agency implications
We (will / will not) make an oral argument (20 minutes maximum).
FOR EACH CONDITION CHECKED ABOVE, ATTACH A ONE PAGE (MAXIMUM) BRIEF
DOCUMENTING THE EVIDENCE IN SUPPORT OF AN EXCEPTION.
For 1 through 3 show:
State actual prejudice
Explain how the actual prejudice influenced the recommendation
For 4 show:
Document the procedures that were not followed
For 5 show:
Explain implications
76 PSC Coordinators Handbook for Onsite Reviews
