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									National Championship
     Host Manual




          1
                                                                                   CONTENTS
ADMINISTRATION AND MANAGEMENT........................................................................................................................ 1
PERSONNEL........................................................................................................................................................................... 2
BUDGET ................................................................................................................................................................................. 3
SPONSORSHIP SALES AND MARKETING ....................................................................................................................... 3
ADVERTISING/SPONSORSHIPS......................................................................................................................................... 5
GAME FACILITIES AND EQUIPMENT .............................................................................................................................. 6
INSURANCE........................................................................................................................................................................... 7
TRANSPORTATION.............................................................................................................................................................. 7
HOUSING................................................................................................................................................................................ 8
DISTRIBUTION OF EVENT MATERIAL ............................................................................................................................ 9
GAME SCHEDULE ................................................................................................................................................................ 9
CHAMPIONSHIP BALLS ...................................................................................................................................................... 9
MEDICAL SERVICES.......................................................................................................................................................... 10
TICKET/GATE ADMISSION............................................................................................................................................... 10
MEDIA COORDINATION ................................................................................................................................................... 11
RADIO/TELEVISION/CYBERCASTING ........................................................................................................................... 11
BANQUET ............................................................................................................................................................................ 11
SPECIAL EVENTS ............................................................................................................................................................... 12
CHAMPIONS OF CHARACTER......................................................................................................................................... 13
AWARDS .............................................................................................................................................................................. 13
MERCHANDISE/CONCESSIONS ...................................................................................................................................... 14
CHEERLEADERS/MASCOTS/BANDS .............................................................................................................................. 14


SEE SPECIFIC SPORT MANUAL FOR THE FOLLOWING TOPICS

GAME OFFICIALS
GAME FACILITIES AND EQUIPMENT
HOUSING
SELECTION OF PARTICIPANTS
AWARDS
ESTIMATED FINANCIAL SUMMARY


                        For further information relative to NAIA National Championships, contact:
                                                                       NAIA National Office
                                                                    Department of Championships
                                                                         1200 Grand Blvd.
                                                                      Kansas City, MO 64106
                                                                      Phone: (816) 595-8000
                                                                       FAX: (816) 595-8200




                                   NAIA National Office •                    NAIA Host Manual / August 2010 •                          www.NAIA.org
                             ADMINISTRATION AND MANAGEMENT

NAIA Manager of Championship Sports (Manager)
The Manager is the NAIA National Office staff member assigned to the Sport Specific Championship.
This individual is the liaison between the national office and the HOST as well as between the HOST and
participating teams. The Manager works with the HOST to ensure proper information is communicated
between the two entities. The Manager communicates all championship information to the teams
regarding housing, travel, championship calendar, etc. The HOST shall provide travel, housing, meals
and/or meal expenses up to $30.00 per diem for a maximum of two NAIA representatives.

Championship Committee
NAIA championships are under the direct control and supervision of the NAIA with assistance from each
coaches association and the assigned championship committee to oversee championship operations.
Championship committees are made up of NAIA coaches selected to work the championship by the
NAIA Manager. Their responsibilities include, but are not limited to, consulting with the Championship
Director each day, acting as a liaison to the coaches and officials and troubleshooting everything from
security, weather changes and field conditions. The championship committee must uphold all rules and
regulations of the championship, observe all games for potential trouble or problems on the field, and
observe the facilities for potential trouble off the field.

The HOST shall provide travel, housing, meals and/or meal expenses up to $30.00 per-diem for the
members of the championship committee.

Host/Championship Director
The HOST shall serve as liaison between all local entities and the NAIA as well as participating teams.
Those local entities include competition and practice facilities’ personnel, hotel(s) personnel, local media
and local sponsors and merchants. The HOST shall be responsible for all expenses related directly to the
administration of the championship including but not limited to banquets, NAIA staff and championship
committee, championship officials, ticket operations, office supplies and administrative services, publicity
and promotion, championship personnel, insurance, souvenir program, facility, equipment rental, and
medical services.

Host Personnel
The HOST is responsible for recruiting personnel to assist in hosting efforts. Most of these people are
identified in the following paragraphs.

Key HOST Personnel
     1)    Championship Director
     2)    Media Coordinator
     3)    Athletic Trainer
     4)    Facilities Director
     5)    Facility Personnel

Facility Management
The following outlines the staffing necessary to effectively run a championship. It is always best to have
two or three persons who can fill in at a variety of places. Recommended staffing of event personnel
would be through local volunteer agencies, civic groups or NAIA institutions. All expenses related to the
personnel listed below are considered championship expenses.




                                                     1
Required facility personnel includes:

       1)      Adequate security
       2)      Ticket sellers
       3)      Ticket takers
       4)      Concession workers
       5)      Merchandise sellers
       6)      Field/Court assistants (ball boys/girls)
       7)      Field/Court maintenance
       8)      Hospitality room hosts or hostess
       9)      Statistical assistants/Scoreboard operators

                                              PERSONNEL

Crowd Control/Security
Security measures are the responsibility of the HOST.

The responsibility for crowd control rests with the championship director or designated representative of
the HOST. The directors of athletics and/or coaches of the competing institutions are expected to
communicate with their students and other fans to encourage enthusiastic support within the confines of
good sportsmanship.

Uniformed security is an effective means of crowd management. A suggested number of security
personnel would be a minimum of two (2) campus/community security on duty at all times throughout the
event.

Artificial noisemakers, air horns and electronic amplifiers shall not be permitted, and such instruments
shall be removed from the playing and spectator areas. Bands, or any component thereof, shall not play
while a game is in progress. The championship director is responsible for enforcing these provisions.

Photographer
The HOST shall provide the official photographer and photography services to include reproduction,
sales and distribution covering the opening banquet, final four banquet, championship and awards
ceremonies. The photographer will be required to submit a minimum of 25 photographs to the NAIA free
of charge at the conclusion of the event. All profits from the photography sales may be shared by the
HOST and the photographer.

Press Box Personnel
The HOST shall provide press box personnel necessary for the administration of the games, including but
not limited to scorekeepers, statisticians, public address announcers and timekeepers.

Videographer
The HOST shall provide the official videographer and videotaping services to include reproduction, sales
and distribution to all participating teams and spectators. The videographer will be required to submit a
video of every game to the NAIA free of charge at the conclusion of the event. Sale of photos/videotapes
to participating teams may be offered at rates approved by the NAIA. All profits from videotape sales
may be shared by the HOST and the videographer. The HOST can sell for up to 12 months following the
conclusion of the event, at which time the NAIA reserves the rights to all videos.




                                                     2
                                                BUDGET

The HOST shall establish a budget (income & expenses) to be submitted to the NAIA Manager for
approval 60 days prior to the start of the championship. Post-championship budget reports must be
submitted 60 days following the completion of the event. Income items can include ticket sales, parking,
food and beverage sales, program sales and advertising, banquet tickets, honorary coach fees,
sponsorships and donations. Championship expenses may include banquet, lodging, travel and meal
expenses for championship personnel, ticket operations, office supplies and administrative services,
publicity and promotion, insurance, souvenir program, facility fees, equipment rental, medical,
honorariums, awards, etc. Expenses are the responsibility of the HOST.

Invoice
The NAIA Manager will send an invoice to the HOST within 30 days of the conclusion of the event. This
invoice will include all expenses that the NAIA incurred for the championship that the HOST is
contractually obligated to pay. Payment of the invoice should be made within 60 days of receiving the
invoice.

                            SPONSORSHIP SALES AND MARKETING

The purpose of this section is to give the HOST ideas and direction on how to market a championship
event to the community and prospective sponsors.

Marketing Opportunities
The marketing of national championships and the intercollegiate athletic teams that participate in them
can seem like a difficult task. However, if suggested marketing guidelines are used in a creative and
sensible manner, most if not all, sponsorship goals can be achieved.

Intercollegiate athletics offers corporations and their product lines the opportunity for direct access to
three primary market segments: 1) the institutions, through the president, athletics director, or other key
decision makers; 2) the students, an important group of adults with present and future buying power; and
3) the fans, the supporters of the events and the schools, many who are new to the city.

Corporations know that athletics sponsorship is a proven method of reaching certain target markets.
When approaching a potential sponsor, a HOST may want to emphasize how sponsoring intercollegiate
sporting events and programs allows the communication of a variety of messages to fit any number of
objectives: corporate and product visibility, the enhancement of corporate and product image, and
creation of goodwill. It should also be noted that athletics sponsorship is a proven method of reaching
target audiences and the NAIA offers the most direct link between product and consumer available on a
national scale in athletics today.

Whom to Approach
When trying to establish corporate sponsorships and community support for a championship event, it is
important to be organized and focused during the search process. Some groups begin the process by
seeing if there are any pre-existing relationships with local businesses. For example, a HOST may want
to contact their present list of vendors and see to what extent they would be able to contribute to a
successful event. It is also a good idea to contact the local media (newspaper and radio) to discuss how a
successful partnership that benefits all parties can be established.




                                                    3
Inventory
This is the starting point for taking inventory of everything that could possibly be sold around a
sponsorship. A HOST will not sell all or even most of these items, but it creates a menu from which to
develop fully customized proposals and win-win relationships.

•   Sponsorship Types
       - Naming rights or title sponsorship
       - Presenting sponsorship
       - Naming rights or presenting sponsorship of a section, area, entry, or a team
       - Naming rights or presenting sponsorship of a day, weekend, or a week at the event
       - Naming rights or presenting sponsorship of an event-driven award, trophy, or scholarship
       - Naming rights of presenting sponsorship of a related or subordinated event
       - Major sponsorship (Nightly sponsor, on-field promotion)
       - Supporting sponsorship
       - Official product status
       - Preferred supplied status

•   Exclusivity
       - Category exclusivity among sponsors at or below a given level
       - Category exclusivity among sponsors at any level
       - Category exclusivity in event-driven advertising or promotional media
       - Category exclusivity as a supplier or seller at the event

•   License & Endorsement
       - Use of sponsor logo(s) images, and/or trademark
       - Merchandising rights

•   Contracts
      - Discounts for multi-year contracts
      - First right of refusal for renewal at conclusion of contract
      - Last right of refusal for renewal at conclusion of contract
      - Performance incentives

•   Signage
       - Venue signage (full, partial, or non-broadcast view)
       - Inclusion in on-site event signage (exclusive or non-exclusive)
       - Press conference signage

•   On-Site
      - Sampling opportunities
      - Demonstration/display opportunities
      - Opportunity to sell product on-site (exclusive or non-exclusive)
      - Coupon, information, or premium distribution
      - Merchandising

•   Public Relations
       - Inclusion in all press releases and other media activities
       - Inclusion in sponsor-related and media activities
       - Public relations campaign designed for sponsor’s market (consumer or trade)


                                                     4
•   Hospitality
       - Tickets to the event (luxury boxes, preferred seating, reserved seating, or general admission)
       - VIP tickets/passes
       - Tickets to event banquet
       - Vehicle signage
       - Event staff shirts/caps/uniforms

•   Information Technology
       - Provision of content for sponsor Web site
       - Exposure on NAIA website, including link to company website

•   Media Profile
      - Inclusion in all print, outdoor, and/or broadcast advertising (logo or name)
      - Inclusion on event promotional items (posters, flyers, brochures, apparel, etc. – logo or name)
      - Event driven promotional radio or television schedule
      - Event driven outdoor (billboard, vehicle, public transportation)
      - Sponsor/retailer share media (themed display ads, 30/30 or 15/15 broadcast)
      - Ad space in the event program

•   Venue
       - Use of sponsor venue for launch, main event, or supporting event
       - Public Address announcements

•   Cause Tie-In
      - Opportunity to involve sponsor’s preferred charitable organization or cause
      - Donation of a percentage of ticket or product sales to charity

                                  ADVERTISING/SPONSORSHIPS

Publicity and Promotion
The HOST shall be responsible for the advance publicity and promotion of the championship to include
any paid advertising, posters, flyers and related expenses. Posters or flyer design must have NAIA
approval prior to printing.

Souvenir Program
The HOST shall produce the championship souvenir program in consultation with the NAIA Department
of Sports Information. The cost of printing the program will be paid from the revenue derived from
program advertising. Any surplus from program advertising and sales will be included as event income.
All advertising within the program is the responsibility of the HOST.

The NAIA requires a minimum of seven (7) pages within the program to include historical event
information. The NAIA shall provide general information content for the program to include VIP
messages, previous results, championship bracket, etc. and a one-page Champions of Character
advertisement. Participating teams will supply a team photograph, roster, statistics and brief summary of
their season. The NAIA has committed program space for advertisements for some national sponsors with
a minimum of five pages and up to a maximum of seven pages. The NAIA will supply those particular
ads to the HOST for printing at least one month in advance of event. It is up to the HOST to determine
style, format, length and cost.

One (1) program shall be provided to each athlete, coach, referee, and championship committee member.
The NAIA also requires (5) five copies for archiving purposes.
                                                     5
Banners
NAIA Championship banners will be shipped by the NAIA to be displayed at the headquarters hotel and
championship venue. Any sponsorship banners that the NAIA has contracted to display will also be
provided by the NAIA. There can be no conflicts with sponsorships between any local sponsor that the
HOST acquires and a national sponsor, acquired by the NAIA

Sponsors
Corporations with business interests beyond the local area of the championship site shall not be solicited
for financial support without the prior written approval of the NAIA.

Title Sponsor
The HOST may find a title sponsor but must inform the NAIA of the potential sponsor for the first right
of refusal to solicit title. No businesses or corporations shall be identified or receive recognition as a title
sponsor of the championship without prior written approval of the NAIA. The HOST and the NAIA may
work together to find a title sponsor for the championship. The financial arrangements made with a title
sponsor will be made in a joint effort between the HOST and the NAIA.

Honorary Coaches
An “Honorary Coach” program has been organized for the national championship. Local businesses and
civic groups are obtained to serve as local hosts for each of the teams. Honorary coaches sit with their
teams at the banquet, sit on the benches during games, participate in the parade of champions and are
generally available to assist teams and make them feel welcome while at the championship. The honorary
coach program is a great source of revenue for the championship budget. These people are asked to be
involved with their teams to whatever capacity that they feel comfortable. Some can take teams to meals,
special local attractions or provide them a trinket of the local area. Honorary coaches are obtained by the
HOST. Teams are requested to provide their honorary coach with a gift emblematic of their institution or
hometown and apparel to wear during their games.

PA Announcements
Some public address announcements are supplied by the NAIA Manager and will include national
sponsors contracted with the NAIA. Local sponsors may be added to this list. The announcements are
read periodically throughout the event, time-outs, half-time, between games and any other “down” time
during the event. Any additional announcements must be approved by the NAIA Manager or
championship committee in consultation with the HOST.

                                GAME FACILITIES AND EQUIPMENT

Press Box
The HOST shall provide a press box/area to be used by the championship media coordinator in order to
properly coordinate the event from the media perspective. The HOST shall provide telephone, internet
and fax service, as well as office equipment including a high-speed copier, a fax machine, one to two
IBM-compatible computers with internet access, and a laser printer. Use of this equipment will be the
responsibility of the NAIA media coordinator. The press box / press area shall be equipped with wireless
internet, with a public IP address.” (FOR ALL CHAMPIONSHIP EVENTS)

Scoreboards
Electronic scoreboards must be provided at the championship facility. At a minimum, the scoreboard
must display home and visiting scores, game time, plus periods. The scoreboard operator must have easy
access to the press box, the championship committee and teams.

                                                       6
Public Address System/Music System
Either a permanent or portable public address/music system must be available throughout the
championship. (System rental can be considered a championship expense). The equipment will be used
for team introductions, substitutions, parade of champions, awards program, general sponsorship
announcements and any other announcements deemed appropriate by the HOST, championship
committee, or NAIA event administrator. The music system will be used as a source of entertainment
during team warm-ups, time outs and half time.

Hospitality Room
A championship hospitality room is required. The hospitality room is primarily for the benefit of the
game officials, staff administering the championship, and sponsors. The hospitality room must provide
drinks and snacks for all workers during the course of the championship. A system for monitoring access
should be in place. Alcohol may not be available for consumption in the on-site hospitality room.

Parking
A parking area for participating teams and championship officials (i.e., key HOST personnel, volunteers,
championship committee, VIP’s and game officials) is required. Parking passes should be provided. The
HOST is responsible for all costs associated with parking.

Phones/2-way Radios
Cellular phones and 2-way radios are important pieces of equipment for several of the key personnel at
the event. The phones must have local access that is adequate to use within the city limits. Two-way
radios are for use while at the event for the press box, the championship committee, the athletic training
staff, the NAIA event Manager and the local championship director plus other championship personnel as
needed. Radios allow for easy and quick access to championship personnel at the event.

Towels
Towels must be available for the athletic training staff, the competing teams and the officials in their
locker rooms. Also, in case of weather, towels should be provided to keep game balls dry.

                                              INSURANCE

Insurance
The HOST shall provide spectator liability insurance for the event at a minimum of $1,000,000 per
occurrence, naming the NAIA as an additionally insured party. The host shall provide the NAIA with
documentation of such coverage prior to start of each event.

Risk Management
HOSTS of NAIA events accept the responsibility to safeguard the physical well being of all students and
spectators. The competition facility shall be inspected prior to each day’s competition to ensure that the
safety of each competitor and spectator is not placed at risk.

Participant Coverage
Participating institutions shall be responsible for medical, hospitalization, travel and accident insurance
for all members of the traveling party.

                                         TRANSPORTATION

Air
Participating teams are responsible for securing and paying for their own travel arrangements. The NAIA
Manager handles arrangements for the championship committee, game officials, media coordinator and
                                                    7
any other NAIA representatives to the event. The HOST is responsible for the cost of personnel travel
and will be invoiced at the conclusion of the event. All efforts will be made to secure the best possible
fares for travel.

Ground
Team transportation is the responsibility of each competing team. It is recommended that the HOST
negotiate the best possible rates for team rental vehicles, but is not mandatory. Transportation for
championship personnel is arranged by the HOST through the use of courtesy cars or rental cars.

Courtesy cars
The HOST is responsible for securing courtesy vehicles for use by NAIA championship personnel
throughout the event. The number varies per sport, but the average number of cars is six. The HOST
should seek a company willing to donate the use of these vehicles with no cost to the budget. Should
rental fees be charged, the cost of said fees may be considered a championship expense. All courtesy
vehicles are assigned by the NAIA Manager and HOST.

Airport Pick-up
If courtesy cars are not available at the airport, the HOST must make arrangements to provide
complimentary airport pick-up of all NAIA championship personnel that travel via air. Hotel shuttles are
also a source of airport pick-up and return. Transportation other than team transportation will be the
financial responsibility of the championship HOST.

                                               HOUSING

Complimentary Rooms
Where possible, all championship personnel should be housed on a complimentary basis. Most hotels
will give a certain number of complimentary rooms for use by championship personnel based on the
number of room nights reserved by the participating teams. If complimentary rooms are not provided,
room fees will be considered a championship expense.

Officials
Championship housing for officials is typically on a double occupancy basis (two double beds), where
permitted by gender breakdown. Normal practice for officials’ housing is for the hotel to provide the
rooms complimentary or the cost of said rooms will be deemed a tournament expense and charged to the
event budget. Officials should be housed as far away from competing teams as possible (separate floors,
wings, etc.).

Supervisor of Officials
The Supervisor of Officials is provided a single room at an assigned championship hotel. Normal
practice for the Supervisor’s housing is for the hotel to provide a complimentary room or the cost of said
room will be deemed a championship expense and charged to the event budget.

Meetings
Several meetings take place over the course of the championship that will require meeting room space at
the headquarters hotel. The following will take place:

       Championship Committee - Boardroom style meeting room to be available throughout the entire
       championship.
       Team registration - Lobby of the hotel or nearby meeting room.
       Pre-championship coaches meeting - Theater style room. (Approximately 40 coaches).
       Officials Meeting - Small meeting room.
                                                    8
Additional meetings may take place as needed. If the hotel can accommodate the meetings listed above,
then adequate space would be available for other meetings.

                              DISTRIBUTION OF EVENT MATERIAL

Coaches’ Manuals
The NAIA shall prepare coaches’ manuals which contain rules and regulations pertaining to women’s
soccer. These manuals contain some event information which coaches need to complete prior to their
participation in postseason. Coaches’ manuals are completed and available through the NAIA website at
least one month prior to the beginning of the season.

Entry Materials/Coaches Packets
The NAIA shall prepare and email all entry information and related materials at least one month prior to
the national championship. The HOST will be asked to provide pertinent local information that would
assist teams as they prepare to participate at the championship. Maps, directions, housing information are
examples of what the host will be asked to provide for these packets. Once teams have qualified, they
will be presented with a packet of information at team registration. [This information specifies what
needs to be done during the championship event]. Some of the information in this packet is repeat
information, maps, directions, restaurant guides, tourist information, etc.

Credentials
The NAIA shall print and provide credentials for use by participants, coaches, volunteers, officials and
authorized media unless alternative arrangements are made between the HOST and the NAIA. The NAIA
Manager shall be responsible for distribution of the credentials with the exception of the media
credentials. Teams receive up to 30 credentials to include up to 24 uniform players, plus coaches, trainers
and managers.

                                          GAME SCHEDULE

Bracket
Pairings, seeding and the creation of the championship bracket are the responsibility of the NAIA in
cooperation with the selection and seeding committee. Once the bracket is completed it will be forwarded
to all parties involved for publicity purposes.

Game Times
Game times are established by the HOST and the NAIA. Game time policies have been set forth by
coaches association, and they will be followed.

National Anthem
The National Anthem will be played before the final game each day. The Canadian Anthem (O Canada)
is to be presented first in reverence to our Canadian member institutions (only when a Canadian school is
participating), followed by the Star Spangled Banner. The Securing of anthem music and/or anthem
singers (if desired to obtain) is the responsibility of the HOST.

                                       CHAMPIONSHIP BALLS

All communication regarding championship balls will be between the NAIA administrator and ball
sponsor. The ball sponsor dictates the number of balls provided to the championship site. It is the
responsibility of the HOST to inflate the inflatable balls and to “break them in” prior to championship
use. Only the officially designated NAIA ball will be used during all competition.
                                                    9
The current championship balls include: Baseball-Rawlings, Football-Rawlings, Softball-Wilson, Tennis-
Wilson, Basketball-Rawlings, Soccer-BRINE, and Volleyball-Tachikara.

                                        MEDICAL SERVICES

Athletic Trainers
The HOST, in consultation with the NAIA, shall provide a NATA-certified athletic trainer to cover all
sessions of the championship including the operation and administration of the training facility. Travel,
lodging and meals ($30 per Diem) for a maximum of two (2) ATA-certified athletic trainers is the
responsibility of the HOST. The NAIA will provide the necessary information to the selected personnel
regarding NAIA requirements of the athletic training staff.

Athletic Training Supplies
The NAIA will solicit the donation of normal training supplies for use by the championship trainer. If
complimentary supplies cannot be obtained, the cost of training supplies would be an authorized
championship expense. It is up to the championship to provide the supplies at the expense of the
championship. Many teams bring their own trainers and supplies, but will need support of the
championship trainer.

Emergency Equipment
All necessary emergency equipment should be at the site or quickly accessible. Equipment should be in
good operating condition, and personnel must be trained in advance to use it properly. This equipment
includes but not limited to AEDs (Automated External Defibrillators), backboards, crutches,
splints/braces, and biohazard containers.

Water, Towels
Water and towels must be supplied by the HOST throughout the event. Water is to be at the practice site,
on team benches and in locker rooms and constantly monitored and replenished. Cups must also be made
available. Towels are needed for athletic trainers’ use.

Doctors/Ambulance
The HOST shall provide medical coverage throughout the championship, including a physician and
ambulance service on-site or immediately on-call.

                                    TICKET/GATE ADMISSION

Tickets
The HOST shall be responsible for the printing of tickets, establishment of box office and the
management of all championship admissions.

Artwork of Tickets
The copy for the front and back of the championship tickets must be approved by the NAIA Manager.


Ticket Prices
Ticket prices must be approved by the NAIA event administrator prior to the printing of the tickets. The
NAIA event administrator must be informed of the different levels of tickets including all-championship
passes, adult and child prices, etc.



                                                   10
                                       MEDIA COORDINATION

Media Coordinator
This individual will be assigned by the NAIA Department of Sports Information. This person is in total
control of on site media operations, from game-by-game statistical collection to game-by-game news
releases. The HOST may be asked to provide media assistants to work the day-to-day operations under
the supervision of the media coordinator. In some cases the NAIA will appoint a statistical crew to assist
with the championship.

Credentials
The NAIA media coordinator shall control the issuance of media credentials. Subject to limitations of
space, media credentials shall be assigned in accordance with the following priorities: 1) campus media,
2) media from the immediate championship area or the immediate locale of the competing teams and 3)
other certified media. Other conditions for obtaining media credentials may be implemented based on the
circumstances at the championship site. These conditions must be approved by the NAIA media
coordinator.

Press Box
The press box will be under the direct control and supervision of the NAIA media coordinator. Office
equipment required for the press box includes, but not limited to, a high speed copier, a fax machine,
computer, printers, internet service, and laptop.

Media Information Packets
The NAIA shall print and provide an information press packet for the media covering the championship
which includes press books. Information in these packets may include participating team information
such as rosters, statistics, season records, player profiles, seeding and bracketing information, etc.

Interview Area
This area will be open to all credentialed media. They must request interviews with coaches and any
players through the tournament committee. Coaches and players will be available for interviews in the
interview area only.

                               RADIO/TELEVISION/CYBERCASTING

Television stations typically need 100-150 foot-candles to televise outside at night.

Arrangements for any type of broadcasting will be the responsibility of the NAIA Sports Information
Department for both radio and television. The HOST will be asked to be involved in securing
advertisements for any television coverage. The HOST will be required to supply assistance with phone
lines and electrical outlets to accommodate all broadcasting. The HOST and the NAIA will negotiate
breakdown of all rights fees and expenses associated with radio and television broadcasts.

The NAIA reserves the right to broadcast any game via the internet. The HOST will be asked to assist in
securing phone lines and necessary electrical outlets to be used for cybercasting. In most cases,
cybercasting is done in the press box.

                                                BANQUET

The HOST shall provide a banquet for all participants, officials, sponsors, volunteers, championship
personnel and selected persons, such as media, institutional staff and community dignitaries. All banquet
                                                     11
expenses will be the responsibility of the HOST. An opening banquet for all players, coaches and
championship officials will be on the evening before the first day of competition. Alcohol may not be
served at the banquets.

Tickets
Complimentary tickets will be provided to participating teams, NAIA game officials, host personnel and
Hall of Fame inductees. Once all teams and event personnel have received tickets, any remaining tickets
may be sold to the public (parents, family and friends of participating teams, Hall of Fame inductees’
family and friends, and local community citizens). The HOST may offer public sale of banquet tickets at
its discretion and at a price approved by the NAIA Manager.

Hall of Fame.
NAIA Hall of Fame inductions occur at the championship banquet (player, coach or administrator).
Inductees are chosen months in advance and notified by the NAIA of the induction date and location.
The NAIA Manager will coordinate the presentation with the HOST and inductee. The NAIA Sports
Information Department will write the citation to be read by the presenter chosen by the inductee.

The Hall of Fame inductee(s) will be given up to 10 complimentary tickets for their friends and families
to attend the banquet/ceremony. They will receive reserved seating within close proximity of the head
table. Most NAIA Hall of Fame inductions take place at the Opening Ceremony Banquet however
there may be a few that occur at the National Convention.

Program
The HOST is responsible for designing and printing the banquet program. However, the NAIA shall have
final approval of the agenda for the banquet in consultation with the HOST. A typical banquet program
includes a welcome from city official(s) and/or championship director, introduction of event personnel,
introduction of teams as well as a guest speaker that would be motivational to the participants. Someone
from their sport, a local celebrity or some type of enjoyable entertainment is recommended.

                                          SPECIAL EVENTS

Opening Ceremony
A “Parade of Champions” involving all teams, championship personnel, game officials and honorary
coaches, may be held the first day of competition to showcase the competing teams and their institutions.
Each team is introduced while a short synopsis of their season is announced. The National Anthem(s) are
played following the introductions and in some cases special entertainment is provided, though not
mandatory.

Sport Clinics
The NAIA has sport specific relationships with different partners such as Special Olympics, AYBA, etc...
In an effort to give back to the communities that host our national championships, the participating teams
may participate in sport clinics prior to the start of the championship. The NAIA Manager and the
championship committee, along with the participating teams and coaches, might conduct the clinic with
the assistance of the local area partner. The HOST might be asked to provide contact information for the
local partnering offices to the NAIA Manager to make the arrangements with cooperation from the
championship facility director and HOST.

Semi-Finalist Luncheon
The HOST is also responsible for hosting a semi-finalist luncheon at Men’s and Women’s soccer
championships on the day prior to the semi-final games. Men’s DII basketball also has a banquet.

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                                   CHAMPIONS OF CHARACTER

The purpose of the NAIA is to promote the education and development of students through intercollegiate
athletics participation. Member institutions, although varied and diverse, share a common commitment to
the principle that participation in athletics serves as an integral part of the educational process. In 2000,
the NAIA introduced the Champions of Character initiative emphasizing character development among
NAIA student-athletes and youth sports. Through its tradition of using sport informally as a vehicle for
character development, the NAIA supports awareness, education and community involvement to promote
character and integrity in sport at every level. The Champions of Character initiative is based on five core
values: respect, integrity, responsibility, servant leadership and sportsmanship.

The main objective of the Champions of Character initiative is to assist those involved in sports to know
the right thing, do the right thing, and value the right thing inside and outside of the sports setting. The
intent of this program is to have NAIA student-athletes exhibit exemplary character and sportsmanship in
NAIA athletic competitions and in day-to-day “real life” activities. Student-athletes, coaches,
administrators and spectators are challenged to take responsibility for their behavior both on and off the
field.

We ask that NAIA student-athletes and coaches work directly with youth organizations, schools and civic
groups to educate, promote and incorporate the five core character values of respect, integrity,
responsibility, servant leadership and sportsmanship within each national championship. The HOST is
responsible for coordinating this effort and the NAIA will provide suggestions and information for
implementing this program.

                                                AWARDS

All awards are ordered by the NAIA from Midwest Trophy, the official awards supplier of the NAIA and
are included in the host championship budget as a line item expense. Awards are shipped to the host three
to four (3-4) weeks prior to the event in order to complete an inventory check. The HOST is asked to
check for errors and/or damages and to make certain the entire inventory has arrived. The NAIA
Manager will send to the HOST an outlined list of what will be shipped and what should be inscribed on
each award.

Awards Ceremony
Awards ceremonies will be held after both semifinals games and after the championship game. The
HOST shall provide an 8’ draped table at the site and assist the championship committee in setting up the
awards. Members of the championship committee will organize the awards table and make the
presentations in conjunction with a HOST designee (e.g. university president, championship director,
faculty athletics representative or local celebrity).

Certificates of Participation
Each team will be given certificates of participation for participating in the national championship. Each
athlete and member of team personnel will receive a certificate. Printing and cost of certificates is the
responsibility of the NAIA.

Champions of Character Certificates
Each team nominates one recipient before the championship. These award winners will be recognized at
the Banquet and during the reading of each line-up. For sports with an Opening Round Champions of
Character will be recognized at both the Opening Round and the Final Site.



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                                  MERCHANDISE/CONCESSIONS

Merchandise
The HOST shall provide the Championship Vendor with an area to market and sell NAIA merchandise in
at the site, hotel headquarters, banquet area and registration area. Each sales area shall be a minimum of
10 x 20 feet and equipped with tables, chairs, electrical access, and two sections of 8 ft. pipe and drape.
In exchange for the area and equipment, The Host shall receive ten percent (10%) of gross sales (total
receipts less any applicable taxes). The Championships Vendor will provide on-site sales staff that will
be responsible for the management of all event sales (including staffing, sales, inventory and accounting).
The NAIA shall provide the HOST with a complete and accurate report of all sales within 30 days of the
championship.

Staff Shirts
The NAIA will supply a limited number of official NAIA shirts to championship personnel including the
local host committee as deemed by the host championship director. These shirts are not considered a
championship expense and are used as a way to say thank you for the hard work the committees put into
the championship. Additional shirts may be purchased by the HOST if they are available and ample time
is available to place the order.

Concessions
Food and drink concessions are within the exclusive discretion and right of HOST. All income from
concession will be included as an event income in the championship budget.

Tobacco Products and Alcoholic Beverages
Tobacco Products and alcoholic beverages shall not be sold or otherwise made available for public
consumption at an NAIA national championship nor shall any such products or beverages be brought to
the site during the championship.

                               CHEERLEADERS/MASCOTS/BANDS

Cheerleaders and/or spirit team members, not to exceed 12 in number, plus the mascot and sponsor, shall
be admitted to the championship, if in uniform. They must complete a cheerleader clearance form prior to
admittance. Only those included on this form will be permitted onto the playing area. Bands will be
provided free admittance for only those games in which their teams are competing. Bands shall not
exceed 15 members plus a director/sponsor. The use of trampolines, stunts more than 2 ½ persons high,
“basket tosses” and cheerleader flips are not permitted.




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