Dovecote Acceptable Internet _ Email Use Policy - MobileMe by pengxuebo


									                                 NOVEMBER 2009


The purpose of Internet access in schools is to raise educational standards, support the
professional work of staff and enhance the school's management, information and business
administration systems.

Teachers and pupils will have access to web sites worldwide offering educational resources, news
and current events. In addition, staff will have the opportunity to access educational materials
and good curriculum practice; to communicate with the advisory and support services,
professional associations and colleagues; exchange curriculum and administration data with the
LA and Department for Children, Schools and Families. It allows access to the school’s on-line
Learning Platform for both pupils and staff:

Whilst the school wishes to encourage the use of e-mail and internet by pupils in their learning
and staff in support of their work, all use of these facilities should be appropriate to the work,
standards and ethos of the school. This use is not provided as a right to any of these users and
may be withdrawn from any user adult or pupil who does not conform to this Acceptable Use

The internet and e-mail are now indispensable tools for all school teaching staff, managers and
administrators. While they offer huge potential benefits to improving work efficiency and
effectiveness if properly applied, they also pose significant risks for the school.
This acceptable use policy, annually reviewed, provides staff at Dovecote with guidance on how to
make best use of these technologies whilst understanding the potential dangers.

A pupil version of this policy (appendix 1: Rules for responsible Computer, Internet & Email use)
is displayed a round the school and this version is available to all staff in Staff Share of the school
Server. Parents' attention will be drawn to the Policy by letter in the first instance and, thereafter,
in our school brochure and on the school's web site.

Please note that while at school pupils are not currently allowed to use any forms of electronic
communication other than those offered by the school, currently e-mail and the internet. Any use
of privately-owned communication media, for example mobile phones, is not permitted at this
time and as such is not covered by this policy. However it is anticipated that this will be reviewed
in the future in the recognition of the possible value of individual mobile technology within


The computer network, all computers and laptops are owned by the school who have a
responsibility to ensure they are used appropriately on the internet. The school's Internet Access
Policy has been drawn up to protect all parties - the pupils, the staff and the school. When using
the Internet all users must comply with all copyright, libel, fraud, discrimination and obscenity

The school reserves the right to examine or delete any files that may be held on any of its
computers or server system or to monitor any Internet sites visited. The ICT Manager may review
files and communications to maintain system integrity and ensure that users are using the system
responsibly. While normal privacy is respected and protected by password controls, as with the
Internet itself, users must not expect files stored to be absolutely private.

Dovecote Acceptable Internet& Email Use Policy          Page 1 / 8                       CAH.11/09
In common with other media such as magazines, books and video, some material available on the
Internet is unsuitable for pupils. The school will take every practical measure to ensure that
children do not encounter upsetting, offensive or otherwise inappropriate material on the
internet. The following key measures have been adopted to help ensure that our pupils are not
exposed to unsuitable material:
     Our internet access has a filtering system supplied by our Broadband Provider (Embc)
       which prevents access to material inappropriate for children;
     Children using the internet will be working in the classroom or IT suite and will be under
       the supervision of an adult at all times.
     Staff will use their professional judgement and check that the sites pre-selected for pupil
       use are appropriate to the age and maturity of pupils;
     Our Rules for Responsible Internet Use are displayed around the school.
     The ICT Manager will ensure that occasional checks are made on files to monitor
       compliance with the school's Acceptable Use Policy;

A most important element of our Rules of Responsible Internet Use is that pupils will be taught to
tell a teacher immediately if they encounter any material that makes them feel uncomfortable. If
there is an incident in which a pupil is exposed to offensive or upsetting material the school will
respond to the situation quickly and on a number of levels.

Responsibility for handing incidents involving children is taken by the ICT Manager, the Head
Teacher and the pupil's class teacher. All teaching staff will be made aware of the incident at a
Staff Meeting if appropriate.
     If one or more pupils discover (view) inappropriate material our first priority will be to
        give them appropriate support. The pupil's parents/carers will be informed and given an
        explanation of the course of action the school has taken.
     If staff or pupils discover unsuitable sites the ICT Manager will be informed and she will
        report the URL (address) and content to the Internet Service Provider (Embc) and the LA.


Access to the Internet is a planned part of the curriculum that enriches and extends learning
activities and is integrated into the class schemes of work. As in other areas of their work, we
recognise that pupils learn most effectively when they are given clear objectives for Internet use.
Different ways of accessing information from the Internet are used depending upon the nature of
the material being accessed and the age of the pupils:
     Access to the internet may be by teacher (or sometimes other-adult) demonstration;
     Pupils may access teacher-prepared materials, rather than the open internet;
     Pupils may be given a suitable web page or a single web site to access;
     Pupils may be provided with lists of relevant and suitable web sites which they may
     Pupils may use the school’s on-line Learning Platform to access, use and contribute to
         information provided by the teacher and other pupils
     Pupils will be educated in taking responsibility for their own Internet access.


On-line activities that are encouraged include, for example:
    the use of e-mailing and videoconferencing between colleagues, between pupil(s) and
      teacher(s), between pupil(s) and pupil(s) and between schools and industry;

Dovecote Acceptable Internet& Email Use Policy        Page 2 / 8                      CAH.11/09
      use of the Internet to investigate and research school subjects, cross-curricular themes
       and topics related to social and personal development;
      use of the school’s Learning Platform to access resources and information as part of their
       personalised learning
      the development of pupils’ competence in ICT skills and their general research skills;

On-line skills that are not permitted include, for example:
    searching, viewing and/or retrieving materials that are not related to the aims of the
    copying, saving and/or redistributing copyright protected material, without approval;
    subscribing to any services or ordering any goods or services, unless specifically approved
      by the school;
    playing computer games or using interactive ‘chat’ sites, unless specifically assigned by
      the teacher;
    publishing, sharing or distributing any personal information about a user (such as home
      address, e-mail address, phone number etc.);

                           ACCEPTABLE INTERNET USE – PUPILS

Staff will ensure that all pupils understand how to use the Internet appropriately and understand
and observe the Rules of Responsible Internet Use. Pupils will be informed that checks can and
will be made on files held on the system and the sites they access.

The following is guidance on how pupils should use internet and e-mail services at the school:

      Staff will explicitly teach the safe use of the internet with the children in each class at the
       start of every academic year and refer to key points (including cyber-bullying) as part of
       the teaching throughout the year, using age appropriate language.
      Supervise pupil use of the internet and e-mail
      Don’t use the internet or e-mail with pupils who are not familiar with this Acceptable Use
      Use sites know to be child safe whenever possible
      Use sites saved as a shortcut whenever possible to reduce accidental access to other sites
      Use focused search tasks rather than very open research tasks for younger pupils to
       ensure that accidental access to inappropriate web sites is reduced
      Check any open searches you intend to ask pupils to do in advance to ensure you are
       aware of the risks. Minimise the opportunities for any mis-spellings by the children as
       mis-spellings may cause inappropriate material to be found.
      Be aware that searches for images may result in unsafe images as pictures are not easy to
       filter out. Test the search first and check not just the first page/s of returns to be sure.
      Ensure you know the procedure to follow if a pupil finds an unsafe site during lesson time.
       The suggested procedure would be to switch off the monitor straight away but leave the
       computer on so that you can make a note of the web address. Report this to the ICT
       Manager straight away who will contact the Internet provider (Embc) informing them of
       the site so that future access can be prevented.
      Teach pupils what to do if they accidentally find an unsafe site while using the internet
      Teach pupils not to use any personal information such as name or address at any time
       when e-mailing or using the internet (at home or school) and the reasons why this could
       be unsafe.
      Teach pupils to use the internet responsibly and to speak to their teacher, parents or
       carers if they feel unsure or unsafe

Dovecote Acceptable Internet& Email Use Policy         Page 3 / 8                       CAH.11/09

      Pupils are taught to expect a wider range of content, both in level and in audience, than is
       found in the school library or on TV;
      Teachers ensure that pupils are aware of the need to validate information whenever
       possible before accepting it as true, and understand that this is even more important
       when considering information from the internet (as a non-moderated medium);
      When copying materials from the Web, pupils are taught to observe copyright;
      Pupils are made aware that the writer of an e-mail or the author of a web page may not be
       the person claimed.

                                   PUPILS USING E-MAIL

Pupils currently learn how to use an e-mail application in Year 3 and are given a school’s email
account on the school Learning Platform. Staff and pupils use this email system to communicate
with others, to request information and to share information.

      Pupils are only allowed to use e-mail once they have been taught the Rules of Responsible
       Internet Use and the reasons for these rules.
      Teachers endeavour to ensure that these rules remain uppermost in the children's minds
       as they monitor children using e-mail;
      Pupils are given individual e-mail accounts currently in Years 3-6 but it is anticipated this
       will extend to younger pupils in the school.
      All pupil email messages can be monitored by the ICT Manager and all teaching staff.
      The forwarding of chain letters will not be permitted;
      Teach children to involve teachers, parents and carers whenever they are communicating
       with people they do not know
      Pupils are not permitted to use e-mail at school to arrange to meet someone outside
       school hours.
      Pupils should be taught about the seriousness of using email for cyber-bullying.

Staff will ensure that pupils know and understand that no Internet user is permitted to:
     retrieve, send, copy or display offensive messages or pictures;
     use obscene or racist language;
     harass, insult or attack others;
     violate copyright laws;
     use another user’s password;
     trespass in another’s folders, work or files;


While the school’s general policy on Behaviour can be found in the school’s Behaviour Policy, the
policy with respect to online or cyber bullying is described below.
     pupils should be made aware of the existence of online bullying (Anti-Bullying Week
        2009: Cyber bullying; information on school network and learning platform for teachers
        and pupils).
     teach any pupil that if they feel they are the victim of online bullying they should approach
        a member of staff to let them know
     the ICT Manager monitors all e-mails sent between pupils through the Learning Platform
        and will deal with any bullying or unpleasant communications directly, printing the
        emails as evidence.

Dovecote Acceptable Internet& Email Use Policy        Page 4 / 8                      CAH.11/09

The Staff in this school are actively encouraged to investigate the possibilities provided by access
to the Internet and to use it in the implementation and sharing of effective practices both
nationally and internationally. They are encouraged also to use Internet resources in their
teaching and learning activities, to conduct research, and for contacting others in the education
world and beyond.

All school staff (both teachers and support staff) when accessing sites or communicating by e-mail
are expected to do so in a professional manner consistent with the rules of behaviour governing
employees in the education sector.

Staff use of school laptops or other items of IT equipment at home (or in school but out of school
hours) to access the internet and e-mails must conform to these expectations.

      All Internet activity should be appropriate to staff professional activity or the children’s
      Staff should at all times abide by the copyright laws in respect of documents and materials
       downloaded from the internet.
      Staff using a school Laptop or other device off the school site, at home or elsewhere, will
       still have to abide by the school’s Internet Acceptable Use Policy. Colleagues will be aware
       that the misuse of such devices for activity not agreed by the school may be breaking the
       law under the Computer Misuse Act (1990).
      Colleagues will be aware of the ethos, standards, equalities and ethnic mix of the school
       and will not access any internet material, or work with the internet, in any way that
       infringes or offends these.
      Use for personal financial gain, gambling, political purposes or advertising is forbidden;
      Use of the network to access inappropriate materials such as pornographic, racist or
       offensive material is forbidden.
      Any member of staff who commits a serious offence in the use of the schools internet
       service may be subject to the school’s staff disciplinary procedures. Illegal activity using
       the school’s internet service will be reported to the police as necessary.


      Users of the Local Authority’s e-mail service must conform to the Nottingham City Council
       email code of practice at all times.
      Check your e-mail regularly - ignoring messages is discourteous and confusing to a
      Remember that sending an e-mail from your school e-mail account is similar to sending a
       letter on school letter headed paper. Do not in any way bring discredit or embarrassment
       to the school or local authority.
      Treat the content of any e-mail or an attachment that you prepare in the same way as any
       other paper based letter or document from a legal point of view. The Laws of the land
       apply equally to electronic messages and documents as they do to paper documents,
       including the laws relating to defamation, copyright, obscenity, fraudulent
       misrepresentation, freedom of information, and wrongful discrimination. The content of
       the e-mail or an attachment must never infringe the law of the land and if sent from school
       should be in accordance with the values and ethos of the school. Remember it is easy for
       your e-mail to be passed on electronically to others should any recipient decide to do so.

Dovecote Acceptable Internet& Email Use Policy         Page 5 / 8                      CAH.11/09
       Including a signature to all emails together with a disclaimer is good practice eg:

The contents of this email and any attachments are sent for attention of the addressee(s) only and could be
confidential. If you are not the intended addressee, any use, disclosure or copying of this email including
attachments is unauthorised; please notify the sender and then delete this email.

       Make sure your e-mail address is included on any contact information put onto paper-
        based letters or documents.
       Any e-mail received by a member of staff, which is regarded as illegal or offensive, should
        be reported to the Headteacher immediately.
       To safeguard against computer viruses do not open external e-mails or an e-mail
        attachment that look in any way suspicious. Report it to the ICT Manager for checking.
       Never open an attached program file with a file extension of "exe", "com" or "bat" sent to
        you with an e-mail unless you are absolutely certain that it has come from a trusted
       Do not make changes to someone else's e-mail and then pass it on without making it clear
        where you have made the changes. Not to do this is a form of misrepresentation
       Do not copy images or any other material for use in your e-mail or an attachment that
        infringe the copyright law.
       Take great care with multiple attachments that they do not present an unacceptable
        accumulated e-mail size to the e-mail system.
       Do not give your Learning Platform e-mail password to anyone else.
       Do not print out all your e-mail messages as a matter of course. Only print those for which
        it is an absolute necessity to do so.
       Do not broadcast an e-mail to any group of recipients unless it is necessary. It is very easy
        to do, but can be very annoying to recipients and wastes resources. Also, never send or
        forward chain e-mail.
       Unless you are authorised to do so, do not send an e-mail to any supplier that could be
        interpreted as creating a contract in any way. In general, do not use e-mails for
        contractual purposes. NOTE: Within the law, a user could send an e-mail contain wording
        which may form a legally binding contract with a supplier.
       Do not attempt to read another person's e-mail

                                     LAPTOPS FOR TEACHERS

       All teacher laptops are installed with Anti-virus software but this requires the laptop to be
        logged on in school for the software to be updated.
       Laptops must only be connected to the internet at home through a firewall.
       Teachers must take care not to, wherever possible, allow viruses onto their laptops at
        home by: accessing vulnerable web-sites, down-loading software, add-ins etc., allowing
       Teacher laptops are school computers and should not be used to store personal photos,
        music libraries and any information, images or sounds that could compromises their


 Social networking sites and blogging are extremely popular. Staff must not post material which
 damages the reputation of the school or which causes concern about their suitability to work
 with children and young people. Those who post material which could be considered as
 inappropriate could render themselves vulnerable to criticism or allegations of misconduct.

Dovecote Acceptable Internet& Email Use Policy               Page 6 / 8                        CAH.11/09
 Staff in school should not establish or seek to establish social contact with pupils for the purpose
 of securing a friendship or to pursue or strengthen a relationship. This includes social
 networking sites such as MySpace and Facebook and blogging. Even if a pupil seeks to establish
 social contact, or if this occurs coincidentally, the member of staff should exercise her/his
 professional judgment in making a response and be aware that such social contact in person, by
 phone or on the internet could be misconstrued and may place the member of staff in a very
 vulnerable position. Staff and volunteers must never give their personal details such as
 home/mobile phone number; home or e-mail address.

                            DOVECOTE PRIMARY SCHOOL WEB SITE

The school has a web site that provides information to parents and the community and increases
pupil self-esteem. Our school web site is intended to:
     Provide accurate, up-to-date information about our school;
     Celebrate good work and provide pupils with the opportunity to publish their work on the
        Internet for a very wide audience including pupils, parents, staff, governors, members of
        the local community and others;
     Promote the school.
The point of contact on the web site will be the school address, telephone number and email
The website will be regularly checked to ensure that there is no content that compromises the
safety of pupils or staff. Home information or individual e-mail identities will not be published.
The publication of children’s work will the decided by a teacher.

Use of Photographs
The school will endeavour to use digital photographs, audio or video clips focusing on group
activities. Photographs and video focusing on individual children will not be published on the
school website without parental permission. Guidelines for taking and using photographs are set
out in the Photographic Images Policy and details are included in the school brochure.
The school website will avoid publishing the full names of individuals in a photograph.
 The school will ensure that the image files are appropriately named and will not use pupils’
names in image file names if published on the web.

The website address is:

                           POLICY REVIEW AND EVALUATION

It will be evaluated and reviewed annually.

Dovecote Acceptable Internet& Email Use Policy         Page 7 / 8                      CAH.11/09

                                                              INTERNET & EMAIL USE

                                     The school has installed computers with internet
                                     access to help our learning. These rules will help
                                     keep us safe and help us be fair to others.
                                     We will:

Using the computers:

      only access the computer system with the login I have been given;
      not access other people's files without permission;
      not bring in CDs or USB pens from outside school and try to use them on the
       school computers, without permission from a teacher;
      always ask permission before printing

Using the internet:

      ask permission from a member of staff
       before using the internet;
      report any unpleasant material to my
       teacher immediately because this will
       help protect other pupils and myself;
      not view, send or display offensive
      I understand that the school may check my computer files and may monitor the
       internet sites I visit;
      not download any programs onto the school computers;
      not complete and send forms without permission from my teacher;
      not give my full name, my home address or telephone number when completing

Using e-mail and webspace:

      I understand that e-mail messages I receive or send may be read by staff at the
      immediately report any unpleasant messages sent to me because this would help
       protect other pupils and myself;
      the messages I send will be polite and responsible;
      only e-mail my friends or people my teacher has approved;
      not give my full name, my home address or telephone number;
      not use e-mail to arrange to meet anyone outside school hours.
      only post pictures and text on my web-space that are not offensive to anyone
      not post pictures of anyone else without their permission

Dovecote Acceptable Internet& Email Use Policy   Page 8 / 8                CAH.11/09

To top