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SPECIAL WORK SESSION—CITY HALL PROJECT
SAUK RAPIDS CITY COUNCIL
City Hall Council Chambers, 115 2nd Ave. N.
Monday, August 9, 2010
5:30PM
REGULAR MEETING
SAUK RAPIDS CITY COUNCIL
City Hall Council Chambers, 115 2nd Ave N.
Monday, August 9, 2010
6:00 PM
MINUTES
6:00 PM
1. Call to Order and Pledge of Allegiance
Mayor Campbell called the meeting to order at 6:00p.m. Members present: Paul Weber, Brad Gunderson,
and Dave Saunders. Members absent: Jared Gapinski. Others present: Ross Olson, City Administrator,
Adam Ripple, City Attorney, Todd Schultz, Community Development Director, Perry Beise, Police
Chief, Roger Schotl, Public Works Director, Jon Halter, City Engineer, and Dana Furman, Administrative
Services Coordinator.
2. Additions or Changes to the Agenda
Ross Olson requested to pull agenda item 9-F.
3. Approve the Agenda
Motion: Moved by Councilperson Saunders and seconded by Councilperson Gunderson to approve the
Agenda as amended. Motion carried unanimously.
4. Approve Minutes
A. 7-26-10 Regular City Council Meeting Minutes
Motion: Moved by Councilperson Weber and seconded by Councilperson Gunderson to approve the 7-
26-10 Regular City Council Meeting Minutes. Motion carried unanimously.
5. Receive and File
A. 7-6-10 Regular Meeting Minutes of the HRA Board
Motion: Moved by Councilperson Gunderson and seconded by Councilperson Saunders to receive and
file the 7-6-10 Regular Meeting Minutes of the HRA Board. Motion carried unanimously.
B. 6-7-10 Regular Meeting Minutes of the Sauk Rapids Planning Commission
Motion: Moved by Councilperson Weber and seconded by Councilperson Saunders to receive and file
the 6-7-10 Regular Meeting Minutes of the Sauk Rapids Planning Commission. Motion carried
unanimously.
6. Mayor’s Communications
Region 7B State Baseball Tournament—Mayor Campbell noted that the City of Sauk Rapids is hosting
the Region 7B State Baseball Tournament this past weekend and again this upcoming weekend. He
stated that the Sauk Rapids Cyclones are 2 and 0. Mayor Campbell said that residents are encouraged to
come out next weekend and watch some great baseball.
7. Audience Items/Visitors
Total Time Limit 10 Minutes for Items NOT on the Agenda
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Craig Deziel and Nathan Quach, Walgreens store representatives, stated that the Sauk Rapids Walgreens
store would like to place a Red Box video rental business off of Benton Drive. Deziel stated that when
Walgreens approached City staff with this idea they were told to come to a Council meeting and request
that the Council approve this request by granting Walgreens a variance.
Todd Schultz noted that the public sidewalk is where the issue lies. He said that currently there is not an
ordinance that would allow for a business to be placed in the public right of way. Schultz said that a
variance could not be granted due to the fact that this is public right of way where Walgreens is
requesting to place the Red Box business.
Mayor Campbell asked that Schultz meet with the representatives from Walgreens tomorrow morning at
the Walgreens site to discuss options for the Red Box rental business.
8. Public Hearings
NONE
9. Consent Agenda
A. Approve Resolution Accepting In-Car Cameras From Grant
B. Approve Sauk Rapids Ice Arena Bids
C. Approve Requested Change to the North Star Corridor Group’s Council Appointment
D. Approve Staff to Implement a Continuous Change Out and Replacement of Meters to the
Radio Read Meters As Staff Time Permits
E. Approve Resolution of Support for St. Cloud Regional Airport
F. Approve Expenditures for Preliminary Site Investigation Work on the Hoppe Property--
Pulled
G. Approve Approximately $7,000 of Half Cent Sales Tax Dollars for Lighting at Bob Cross
Park
Motion: Moved by Councilperson Gunderson and seconded by Councilperson Saunders to approve
agenda items 9-A--9-E and 9-G. Motion carried unanimously.
10. Regular Agenda
A. Independent Lifestyles, Inc. Site Plan
Todd Schultz advised the City Council that Independent Lifestyles, Inc. is applying for site plan approval
to remodel the existing building including the addition of an elevator, entry foyer, a new retaining wall
and a deck at 215 Benton Drive North. Schultz noted that the proposed uses are for an office and training
facility. The building’s footprint will increase by 1,134 square feet.
Schultz stated that the Council approved the original site plan for this building in 1985. He said that the
City’s land use ordinance requires a site plan for all projects that require a building permit. The property
is zoned D-1, Downtown Business District. Schultz noted that staff and the Planning Commission
recommend approval. He stated that the City Engineer has also reviewed all the information and has no
issues with the plan.
Mayor Campbell asked when the project will be completed. Representatives from Independent
Lifestyles, Inc. stated that the hope is that the exterior remodel will be completed this fall. The interior
will be finished and occupied at the first of the year. Mayor Campbell questioned if the trash receptacle
could be moved as it is currently in one of the parking stalls. He stated that he does not like these types of
containers in the roadway.
Motion: Moved by Mayor Campbell and seconded by Councilperson Saunders to approve a resolution
approving the site plan of Independent Lifestyles Building remodel and elevator addition located at 215
8-09-2010 Page 2
Benton Drive North with the requirement that the waste receptacle be moved to a location that is
satisfactory to staff and off of the road; and setting forth findings of fact, in accordance with requirements
of the City’s zoning ordinance.
Discussion: Schultz questioned if the receptacle could stay where it is at if it were to be screened in.
Mayor Campbell said that screening would be his last option for a variety of different reasons.
Ross Olson discussed Railway Avenue and noted that where the trash receptacle is currently located is on
private property.
Motion carried unanimously.
B. Award 2010 Street Overlay Improvement Project
Jon Halter stated that the bids for the 2010 Street Overlay Improvement project were opened in City Hall
at 10:00am on Wednesday, July 28, 2010. The low bid was submitted by Knife River Corporation—
North Central of Sauk Rapids, MN. Halter stated that he believes Knife River Corporation-North Central
to be the lowest, responsive, responsible bidder, and he recommends awarding the project to Knife River
Corporation based on their Base Bid Plus Alternate 1 Bid in the amount of $230,537.03.
Halter noted that also included in the meeting packet for this agenda item was a copy of the Preliminary
Final Assessment Worksheet that shows the post-bid calculated assessment and the pre-bid calculated
assessment. The post-bid assessments are slightly lower due to the low bid. Halter stated that the project
is being funded through a combination of assessments and franchise fees. The estimated assessment with
the low bid is now $895.22 for residential properties and $968.17 for commercial properties.
Councilperson Weber asked what had been done to this road in 1993. Halter explained the road project
that took place in 1993. Halter stated that an overlay extends the life of a road typically for at least ten
additional years. He noted that it was important to not wait until the road deteriorates too much before
doing an overlay project.
Councilperson Gunderson questioned the grooving that was to be included with this project. Schotl said
that this is the first project in which grooving would be included. He said that if it proves beneficial than
grooving would become a standard for all overlay improvement projects.
Halter said that the final assessment will be recalculated at the end of the project, and the final assessment
roll will be approved in November.
Motion: Moved by Councilperson Saunders and seconded by Councilperson Gunderson to approve a
resolution awarding the 2010 Street Improvement project to Knife River Corporation—North Central, in
the amount of $230,537.03.
Discussion:
Councilperson Weber said that he is concerned about the different issues that impacted residents have
brought up in regards to this project. He said that he is having trouble separating the difference between
an overlay and reconstruction project. Councilperson Weber stated that he feels for those who were
assessed for improvements completed in 1993 and who are now being assessed again.
Mayor Campbell stated that this overlay project is not a reconstruction project.
Halter said that a street reconstruction is different and unique from a street overlay project.
8-09-2010 Page 3
Adam Ripple noted that the benefit to the property sometimes gets lost in the discussion and there will be
a benefit to the properties impacted.
Councilperson Weber said that he supports the assessment policy, but he does not support residents
having to pay twice for a project as he sees this improvement as a reconstruction project. Councilperson
Weber asked where seal coating would fall. Halter said that seal coating is considered general
maintenance and it is not something that property owners are assessed for.
Roger Schotl said that staff has been working on addressing some of the speed concerns brought up by
residents in regards to the impacted roads and the high speeds that can be witnessed on this roadway.
Motion carried with three members voting in favor of the motion (Saunders, Campbell, and
Gunderson) and one member voting against the motion (Weber).
C. Approve Plans and Specifications and Authorize Advertising for Bids for the 2010 Well
#6 Improvements
Jon Halter presented the plans and specifications for the Advertising for Bids for the 2010 Well #6
Improvements. He said that this project is on the City’s 5-year Capital Improvement Plan. The project is
planned to be financed through the Water Utility Fund. Halter said that the estimated construction cost of
the project is $334,000.
Roger Schotl said that a well house/ small building is needed as it has proven to be a necessity with these
well improvements.
Mayor Campbell asked if there was any concern with the flood zone. Schotl said that there is no concern
as this site is not in the flood zone.
Motion: Moved by Councilperson Weber and seconded by Councilperson Saunders to approve the
resolution approving the plans and specifications for the 2010 Well #6 Improvement project and authorize
advertising for bids. Motion carried unanimously.
D. Approve Plans and Specifications for the City Portion of the Overhead to Underground
Project, and Approve Special City Council Meeting
Roger Schotl advised the City Council of the fact that included with the meeting agenda were the plans
and specifications for the City’s portion of the overhead to underground project. He noted that the City
will be accepting bids until August 25, 2010, which will give the contractors over two weeks to put their
bids together.
Schotl noted that in order to keep this project moving along and have it completed by September 30th a
Special City Council meeting is needed to award this project. He noted that staff is requesting that the
City Council award the project at a Special City Council meeting at 5:30pm on August 30th.
Mayor Campbell said that he would hope that staff would express a deep concern to Xcel to make sure
that things are secured and closed up at night. Schotl said that staff walks the site nightly with the crew
before they leave. Mayor Campbell said that he understands that for Xcel Energy this project is small, but
he would like Xcel Energy to understand that for the City of Sauk Rapids this is a big project.
Motion: Moved by Mayor Campbell and seconded by Councilperson Gunderson to approve the plans and
specifications for the City’s portion of the overhead to underground project, and approve the Special City
Council meeting date for August 30, 2010 at 5:30pm. Motion carried unanimously.
8-09-2010 Page 4
11. Other Staff Items
A. Warrior to Citizen Annual Fall Conference
Ross Olson informed the Council that the Annual Warrior to Citizen Fall Conference will take place on
September 27, 2010 at St. Cloud State University. Mayor Campbell requested that this conference be
added to the City’s event calendar on the City website for any community members who are interested in
attending.
B. Primary Election Update
Ross Olson noted that the Primary election will take place tomorrow, August 10th. The polls will be open
from 7:00am to 8:00pm.
12. Other Council Items and Communications
NONE
13. Approve List of Bills and Claims
Motion: Moved by Councilperson Saunders and seconded by Councilperson Gunderson to approve the
List of Bills and Claims. Motion carried unanimously.
14. Adjournment
Motion: Moved by Councilperson Gunderson and seconded by Councilperson Weber to adjourn the
meeting. Motion carried unanimously.
Mayor Campbell adjourned the meeting at 6:54p.m.
Respectfully Submitted,
Dana Furman
Administrative Assistant
8-09-2010 Page 5
