Hospital Ill in Excel Format

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					    I-Suite 2009 Training - Instructor Outline




                         UNIT 6
Incident Action Plan



                                                                                  11/20/2008




This Training Manual is for use with the 8.01.04 version of the I-Suite System.
TOTAL SUGGESTED TIME: 3 hours

                                 Table of Contents
Unit 6
6.0 – IAP: Overview.
  1. Identify the purpose of the Incident Action Plan (IAP) module.
  2. Use the data in the I-Suite database to produce the Incident Action Plan.
  3. Produce various Incident Command System (ICS) forms.
  4. Use the “Master Frequency List” to define radio frequencies for the ICS 205.
  5. Identify Options on the IAP window.
6.1 – IAP: Getting Started.
   1. Define shifts.
   2. Use IAP Options.
   3. Set up and customize the ICS 203 template.
   4. Set up and customize the ICS 204 template.
   5. Create a Master Frequency List.
   6. Delete a frequency from the Master Frequency List.
6.2 – IAP: Common Features of IAP Forms.
   1. Identify common features of most IAP forms.
   2. Spell Check a Form.
   3. Format Text on a Form.
   4. Resize Areas on a Form.
   5. Mark a Form Final vs. Draft.
   6. Unlock a Finalized Form.
   7. Close a Form.
6.3 – IAP: Create an ICS 202 – Incident Objectives.
   1. Create an ICS 202 – Incident Objectives.
6.4 – IAP: Create an ICS 203 – Organization Assignment List.
   1. Create an ICS 203 – Organization Assignment List.
6.5 – IAP: Create an ICS 205 – Incident Radio Communications Plan.
   1. Create an ICS 205 – Incident Radio Communications Plan.
6.6 – IAP: Create an ICS 204 – Division Assignment List.
   1. Create an ICS 204 – Division Assignment List.
   2. Cut, Copy, Paste, Insert, Move, and Delete Rows on an ICS 204 Form.
6.7 – IAP: Create an ICS 206 – Medical Plan.
   1. Create an ICS 206 – Medical Plan.
6.8 – IAP: Create an ICS 220 – Air Operations Summary.
   1. Create an ICS 220 – Air Operations Summary.
6.9 – IAP: View, Copy, and Delete Forms.
   1. View a Single Type of Form (e.g. all 202’s).
   2. View All Forms Grouped by Form Number.
   3. View All Forms Grouped by Incident Action Plan.
   4. Copy a form.
   5. Copy a Plan
   6. Delete a form.
6.10 – IAP: Work with Output.

       I-Suite Version 8.01.04       IAP                 i
1.   Print an IAP Form.
2.   Export an IAP Form to a PDF file.
3.   Print an IAP Plan.
4.   Export an IAP Plan to a PDF file.




     I-Suite Version 8.01.04      IAP    ii
IAP Changes
The following changes were made to the IAP Training Manual for the 8.01.04 release:

NOTE: Underlined sections identify text that was changed within existing paragraphs.


ICS-204 Template

 •    Under Resources Assigned this Period, click one of the following buttons to
      identify the data and order in which information displays in the Resource
      Designator box on the ICS 204 form:
     NOTE: You can choose to display one or all of the data items. You need to have a
     Resource Name in order to save the template.

              a.   Add Resource Name
              b.   Add Kind Code
              c.   Add Request Number
              d.   Add Last Day to Work (See page 6.1-7)




       I-Suite Version 8.01.04       IAP                   iii
                             DETAILED LESSON OUTLINE

COURSE:                              I-Suite

UNIT:                                6.0 – IAP: Overview.

SUGGESTED TIME:                      15 minutes

TRAINING AIDS:                       Computer projector, screen, computer (one for
                                     instructor and one per trainee).

OBJECTIVES:                          Upon completion of this unit, the trainee will be
                                     able to:

                                          1.   Identify the purpose of the Incident
                                               Action Plan (IAP) module.
                                          2.   Use the data in the I-Suite database to
                                               produce the Incident Action Plan.
                                          3.   Produce various Incident Command
                                               System (ICS) forms.
                                          4.   Use the “Master Frequency List” to
                                               define radio frequencies for the ICS 205.
                                          5.   Identify Options on the IAP window.




          I-Suite Version 8.01.04   IAP                   6.0-1
                              OUTLINE                                          AIDS & CUES
INTRODUCE THE UNIT.                                                          Instructor Comments
                                                                         6.0-01-ISUITE-EP
PRESENT UNIT OBJECTIVES.
 I.    INCIDENT ACTION PLAN                                              6.0-02-ISUITE-EP
      A. Access the Incident Action Plan (IAP) module.
      NOTE: The IAP module shares data with other I-Suite                    Read Note
      modules.

      B. The primary purpose of IAP is to produce an Incident
         Action Plan for the incident.
      C. Use IAP to produce the following Incident Command
         System (ICS) forms:                                             6.0-03-ISUITE-EP
         1.   ICS 202 – Incident Objectives.
         2.   ICS 203 – Organization Assignment List.
         3.   ICS 204 – Division Assignment List.
         4.   ICS 205 – Incident Radio Communications Plan.
         5.   ICS 206 – Medical Plan.
         6.   ICS 220 – Air Operations Summary.
      E. IAP uses the Master Frequency List to define radio
         frequencies in the ICS 205 – Incident Radio
         Communications Plan.
      F. Identify options on the IAP window:
EXPLAIN THE BASIC FEATURES OF THE IAP WINDOW AND
CONDUCT A QUICK, UNINTERRUPTED WALK-THROUGH OF THE
MENU AND TOOLBAR BUTTONS.
                                                                             Instructor Comment
EXPLAIN THE VARIOUS TREE VIEWS AND HOW TO DISPLAY
EACH OPTION. EXPLAIN HOW THE TREE VIEW CAN BE USED TO 6.0-04-ISUITE-EP
SELECT NEW FORMS TO CREATE OR TO SELECT EXISTING
FORMS TO VIEW, EDIT, COPY, OR PRINT.                       Instructor Comment

DO NOT FIELD STUDENT QUESTIONS DURING THE WALK
THROUGH (HAVE STUDENTS SAVE THEIR QUESTIONS FOR THE
LECTURE).
                                                                             Instructor Comment
         1. The IAP toolbar includes the following buttons:
                a.   Create New Form - Click a form listed in the
                     Tree View. Then click this button to create a
                     new form that is the same type as the one that is
                     highlighted. You can also click the Arrow next


              I-Suite Version 8.01.04        IAP                   6.0-2
                         OUTLINE                                            AIDS & CUES
               to this button to display a list from which you
               can select the form you want to create.
          b.   Save - Saves the form.
NOTE: The IAP module is the only module with the Save
button in the module toolbar.
                                                                          Read Note
          c.   Spell Check - Checks the form for spelling
               errors
          d.   Copy Form - Displays a list of forms you can
               copy.
          e.   Copy Plan - Displays a list of plans you can
               copy.
          f.   Manage By Plan - Displays all forms grouped
               by an Incident Action Plan for a specific day
               and operational period.
          g.   Manage By Form - Displays all forms grouped
               by form number. You can also use this button to
               only display a certain type of form.
          h.   Mark Final/Mark Draft - When the form is
               marked Draft, this button changes it to Final.
               When the form is Final, this button changes it
               back to Draft.
          i.   Bold - Bolds text selected in a form.
          j.   Italic - Italicizes text selected in a form.
          k.   Underline - Underlines text selected in a form.
   2.   The following IAP Menus display at the top of the
        window:
          a.   File - Use the options in this menu to Create a
               New Form, Export a Form to PDF, Export a
               Plan to PDF, Preview a Form, Print a Form,
               Preview a Plan, and Print a Plan.
          b.   Edit - Use the options in this menu to edit
               forms. The options that are available include:
               •   Copy - Select this option to copy a form.
               •   Cut - Select this option to cut text that is
                   highlighted in a form.
               •   Paste - Select this option to paste text that



        I-Suite Version 8.01.04          IAP                      6.0-3
                OUTLINE                                         AIDS & CUES
           was cut or copied into a form.
       •   Delete Form - Select this option to delete a
           form.
       •   Format - Use the options in this sub-menu
           to change the font style or underline text.
  c.   View - Use the options in this menu to view
       forms. The following options are available:
       •   Form - Select this option to display all
           forms in the Tree View.
       •   Individual Form - When you select this
           option, a list of forms displays. Select a
           form from the list to only display those
           types of forms in the Tree View.
       •   Plan - Select this option to display all forms
           grouped by Incident Action Plan.
  d.   Shifts - Select the Define Shifts option in this
       menu to define shifts.
  e.   Tools - Use the options in this menu to:
       •   Copy Form - Displays a list of forms you
           can copy.
       •   Copy Plan - Displays a list of plans you can
           copy.
       •   Spell Check - Checks the form for spelling
           errors.
       •   Form 203 Template - Used to customize
           the ICS-203 Form.
       •   Form 204 Template - Used to customize
           the ICS-204 Form.
       •   Mark Final/Mark Draft - When the form
           is marked Draft, this changes to Final.
           When the form is Final, this changes back
           to Draft.
       •   Master Frequency - Creates the Master
           Frequency List.
  f.   Window - When you select this menu, a list of


I-Suite Version 8.01.04         IAP                     6.0-4
                        OUTLINE                                           AIDS & CUES
               forms that are currently open displays. Click a
               form to make that form window active. Select
               Close All Forms to close all of the Form
               windows.
   3.   The Tree View displays on the left side of the
        window. You can change the information that
        displays in the Tree View by selecting one of the
        following options from the View drop-down menu:
NOTE: The forms in the Tree View are limited, based on
whether Manage All as One is selected. If Manage All as                 Read Note
One is selected, all forms display in the list. If a single
incident is selected, only forms for that incident display in the
list.

          a.   Form - Select this option to display all forms in
               the Tree View.
          b.   Individual Form - Select this option to view a
               specific form (e.g. Only ICS 203 forms) in the
               Tree View.
          c.   Plan - Select this option to view plans in the
               Tree View.




        I-Suite Version 8.01.04        IAP                      6.0-5
                             DETAILED LESSON OUTLINE

COURSE:                              I-Suite

UNIT:                                6.1 – IAP: Getting Started.

SUGGESTED TIME:                      30 minutes

TRAINING AIDS:                       Computer projector, screen, computer (one for
                                     instructor and one per trainee).

OBJECTIVES:                          Upon completion of this unit, the trainee will be
                                     able to:

                                          1.   Define shifts.
                                          2.   Use IAP Options.
                                          3.   Set up and customize the ICS 203
                                               template.
                                          4.   Set up and customize the ICS 204
                                               template.
                                          5.   Create a Master Frequency List.
                                          6.   Delete a frequency from the Master
                                               Frequency List.




          I-Suite Version 8.01.04   IAP                   6.1-1
                              OUTLINE                                          AIDS & CUES
INTRODUCE THE UNIT.                                                          Instructor Comments

PRESENT UNIT OBJECTIVES.
 I.    SETTING UP IAP
      A. Define shifts.
      B. Define IAP Options.
      C. Set up and customize the ICS 203 template.
      D. Set up and customize the ICS 204 template.
      E. Create a Master Frequency List.
      F. Delete a frequency from the Master Frequency List.
EXPLAIN THAT THIS UNIT WILL FAMILIARIZE THE STUDENTS                         Instructor Comment
WITH THE BASIC SETUP OF IAP.
 II. SHIFTS                                                             6.0-05-ISUITE-EP
      A. To add a shift:
      NOTE: Defining shifts is the first thing that must be done             Read Note
      when creating an IAP.

         1.   From the Modules drop-down menu, select IAP.

              OR

              Click the IAP button on the toolbar.
         2.   From the Shifts drop-down menu, select Define
              Shifts.
         3.   On the Incident Action Plan – Define Shifts
              window, complete the following.
                a.   In the Shift box, type the name of the Shift.

                     EXAMPLE: Name the shift DAY or NIGHT.
                b.   In the Shift Start Time box, type the starting
                     time of the shift in the format 0000.

                     EXAMPLE: Type 0600.
                c.   In the Shift End Time box, type the ending
                     time of the shift in the format 0000.
                d.   Under Shift Shade, click to select a shade to
                     assign to the shift.


              I-Suite Version 8.01.04        IAP                     6.1-2
                          OUTLINE                                           AIDS & CUES
   NOTE: The background shade of the shift listed under the               Read Note
   Shade column in the Shifts Entered grid, illustrates the
   shade defined for the shift.

   NOTE: The Shade assigned to a shift helps to identify the              Read Note
   different shift forms (i.e. alleviates confusion between Day
   and Night shift forms).

   NOTE: When creating a form for a certain operational                   Read Note
   period, the Date/Time box is color-coded with the Shade
   specified for that shift.

      4.   To save the new shift, click the Save button.
HAVE STUDENTS CONTINUE CREATING THE REMAINING SHIFTS                      Instructor Comment
FOR THE INCIDENT.
      5.   When finished, click the Close button.
   NOTE: Before you save the shift record, you can click the
   Clear button to clear the Shift information that was defined.          Read Note
   This removes any information from the Shift boxes. You can
   then enter the correct information. After you have saved the
   Shift record, the Clear button is no longer available.

    B. To edit a Shift:
      1.   In the Shifts Entered grid, click the shift you want to
           edit.
      2.   Make the appropriate changes to the Shifts
           information that displays under Edit Mode.
      3.   Click the Save button to save your changes.
    C. To delete a shift:
      1.   In the Shifts Entered grid, click the shift you want to
           delete.
      2.   Click the Delete button in the Main toolbar at the top
           of the window.
   NOTE: If you add or edit Shifts at a later time, your changes          Read Note
   are not visible until you click the Refresh button in the Main
   toolbar to refresh the data.

 III. IAP OPTIONS
    A. Define IAP Options.
      1.   Open the IAP module.



           I-Suite Version 8.01.04       IAP                      6.1-3
                       OUTLINE                                         AIDS & CUES
   2.   To identify the order in which to display the first and
        last names:
NOTE: Identify the order in which to display the name data
                                                                     Read Note
before creating forms in IAP. If you change the order after
having saved some forms, the order is not changed for the
already saved forms.

          a.   From the Tools drop-down menu, select
               Options. Then click the IAP tab.
          b.   Under Resource Drop Down Lists, click to
               select one of the following order options:
               •   Last Name, First Name - Select this option
                   to display the name in Last Name/First
                   Name order.
               •   First Name Last Name - Select this option
                   to display the name in First Name/Last
                   Name order
          c.   To save your changes, click the Save button.
               Then click the OK button to close the Options
               window.
   3.   To identify whether to show resources for All
        Incidents or a Selected Incident:
          a.   From the Tools drop-down menu, select
               Options. Then click the IAP tab.
          b.   Under Resources To Display From, click to
               select one of the following options:
               •   Selected Incident - Only shows resources
                   for the incident selected in the Incident
                   drop-down on the IAP window.
               •   All Incidents - Shows resources for all
                   incidents.
          c.   To save your changes, click the Save button.
               Then click the OK button to close the Options
               window.
   4.   To change the size of the buttons in the IAP toolbar:
          a.   From the Tools drop-down menu, select
               Options. Then click the IAP tab.
          b.   Under Toolbar, click to check the Small Icons


        I-Suite Version 8.01.04        IAP                   6.1-4
                           OUTLINE                                        AIDS & CUES
                 checkbox. The size of the buttons in the IAP
                 toolbar is reduced.
            c.   To change back to large buttons, click to
                 uncheck the Small Icons checkbox.
            d.   To save your changes, click the Save button.
                 Then click the OK button to close the Options
                 window.
     5.   To identify the forms to display in the Tree View
          based on the Archive date:
            a.   From the Tools drop-down menu, select
                 Options. Then click the IAP tab.
            b.   Under Tree View Display, click to select one
                 of the following options:
                 •   Show All - Shows all saved forms.
                 •   By Date - Shows all forms with a date that
                     is newer than the one defined in the text box
                     next to this option.
  NOTE: When you select the By Date option, you must enter
                                                                        Read Note
  a date into the text box that is next to the option. This is the
  date to which the application refers in order to identify the
  forms to include in the Tree View.

                 •   Number of days prior to the system date
                     and any new forms - When you select this
                     option, the application calculates the dates
                     to display by subtracting the number of days
                     defined from the Current System Date. The
                     forms display from the calculated date
                     forward.
                                                                        Read Note
  NOTE: When you select the Number of days prior to the
  system date and any new forms option, you must enter a
  number into the text box that is next to the option. This is the
  number to which the application refers in order to identify the
  forms to include in the Tree View.

            c.   To save your changes, click the Save button.
                 Then click the OK button to close the Options
                 window.
IV. ICS TEMPLATES
  A. Set up and customize the ICS 203 template.


          I-Suite Version 8.01.04        IAP                    6.1-5
                          OUTLINE                                       AIDS & CUES
NOTE: Use this template to display additional kinds that are          Read Note
qualified to fill a position.

   1.   Open the IAP module.
   2.   From the Tools drop-down menu, select Form 203
        Template.
   3.   If needed, you can change the names of the fields in
        the 203 form. To change the field name, highlight the
        text you want to change and type over it.
   4.   To customize the KindCode filter for each section:
          a.   From each of the available drop-down lists,
               select the appropriate additional KindCodes.

               OR

               Click in the appropriate box, and then type the
               additional valid KindCodes. Separate the
               entries with a semi-colon.
NOTE: The Kindcodes you enter should be valid codes                   Read Note
defined within the I-Suite database.

          b.   To save your changes to the ICS 203 template,
               click the Save button in the IAP toolbar.
B. Set up and customize the ICS 204 template.
NOTE: Use this template to display additional kinds that are          Read Note
qualified to fill a position.

   1.   Open the IAP module.
   2.   From the Tools drop-down menu, select Form 204
        Template.
   3.   If needed, you can change the names of the fields in
        the 204 form. To change the field name, highlight the
        text you want to change and type over it.
   4.   To customize the KindCode filters in the Operations
        Personnel section:
          a.   From each of the available drop-down lists,
               select the appropriate additional KindCodes.

               OR

               Click in the appropriate box, and then type


        I-Suite Version 8.01.04        IAP                    6.1-6
                            OUTLINE                                         AIDS & CUES
                   additional valid KindCodes. Separate your
                   entries with a semi-colon.
    NOTE: The Kindcodes you enter should be valid codes
                                                                          Read Note
    defined within the I-Suite database.

    NOTE: Changes made to Operations Personnel are                        Read Note
    effective immediately.

              b.   To save your additions to the ICS 204 template,
                   click the Save button in the IAP toolbar.
       5.   Under Resources Assigned this Period, click one of
            the following buttons to identify the data and order in
            which information displays in the Resource
            Designator box on the ICS 204 form:
                                                                          Read Note
    NOTE: You can choose to display one or all of the data
    items. You need to have a Resource Name in order to save
    the template.

              a.   Add Resource Name
              b.   Add Kind Code
              c.   Add Request Number
              d.   Add Last Day to Work
       6.   To save your changes to the ICS 204 template, click
            the Save button in the IAP toolbar.
    NOTE: Changes made to Resources Assigned this Period                  Read Note
    are applied when you create a new ICS 204 form. These
    changes will not affect already created or saved forms.

 V. MASTER FREQUENCY LIST                                             6.0-06-ISUITE-EP
    A. Create a Master Frequency List (MFL).
    NOTE: The Communications Unit Leader uses the MFL to                  Read Note
    create a database of frequencies to use on a specific incident.

EXPLAIN THAT LATER STUDENTS WILL CREATE AN ICS 205 –
                                                                          Instructor Comment
INCIDENT RADIO COMMUNICATIONS PLAN BY USING
FREQUENCIES ESTABLISHED IN THE MFL.
       1.   Open the IAP module.
       2.   From the Tools drop-down menu, select Master
            Frequency.

            OR


            I-Suite Version 8.01.04        IAP                   6.1-7
                         OUTLINE                                     AIDS & CUES

        Click the Master Frequency List in the Tree View
        on the left side of the window.
NOTE: Add every frequency the Communications Unit
                                                                   Read Note
Leader gives you that will be needed for the incident. This
allows users to select the frequency from the drop-down list
and avoid having to retype the frequency on each form.

NOTE: Only those frequencies with Show checked will be             Read Note
included in the Frequency drop-down list on the ICS 205
window.

   3.   Click to check the checkbox in the Show column for
        the new Frequency.
   4.   From the System drop-down list, select the
        appropriate System.
   5.   Complete the remaining boxes in the row.
          a.   Group
          b.   Channel
          c.   RFunction
          d.   RX
          e.   TX
          f.   Tone
          g.   Assignment
          h.   Remarks.
NOTE: To save the information you defined, click anywhere          Read Note
outside of the row.

   6.   When finished, click the Propagate Changes button.
   7.   On the Propagate Changes window, click Yes to
        propagate changes to all unlocked forms.
NOTE: The Propagate Changes button updates all created,
unlocked, saved forms that use the frequency you updated.          Read Note
Locked, unsaved forms, or a form being edited will not be
updated.

NOTE: To propagate changes to locked forms, you must first         Read Note
unlock each form to which you want frequency changes to be
propagated.



        I-Suite Version 8.01.04       IAP                  6.1-8
                        OUTLINE                                         AIDS & CUES
    B. Delete a frequency from the Master Frequency List
       (MFL).
    NOTE: If you delete a frequency, you must manually re-enter
                                                                      Read Note
    that frequency to be able to see it in the Frequency drop-
    down list in the future.

       1.   Open the IAP module.
       2.   From the Tools drop-down menu, select Master
            Frequency.

            OR

            On the IAP window, click Master Frequency List in
            the Tree View on the left side of the window.
       3.   On the Master Frequency List, click in the selector
            column just to the left of the Show column to select
            the Frequency you want to delete.
       4.   Click the Delete button in the Main toolbar.
                                                                      Read Note
    NOTE: This process only deletes the selected frequency, not
    the entire MFL.

REVIEW UNIT OBJECTIVES.                                               Instructor Comment




            I-Suite Version 8.01.04      IAP                  6.1-9
                             DETAILED LESSON OUTLINE

COURSE:                              I-Suite

UNIT:                                6.2 – IAP: Common Features of IAP Forms.

SUGGESTED TIME:                      15 minutes

TRAINING AIDS:                       Computer projector, screen, computer (one for
                                     instructor and one per trainee).

OBJECTIVES:                          Upon completion of this unit, the trainee will be
                                     able to:

                                          1.   Identify common features of most IAP
                                               forms.
                                          2.   Spell Check a Form.
                                          3.   Format Text on a Form.
                                          4.   Resize Areas on a Form.
                                          5.   Mark a Form Final vs. Draft.
                                          6.   Unlock a Finalized Form.
                                          7.   Close a Form.




          I-Suite Version 8.01.04   IAP                  6.2-1
                               OUTLINE                                        AIDS & CUES
INTRODUCE THE UNIT.                                                         Instructor Comments

PRESENT UNIT OBJECTIVES.
 I.    COMMON FEATURES
      A. Identify common features of most IAP forms.
      B. Spell Check a Form.
      C. Format Text on a Form.
      D. Resize Areas on a Form.
      E. Mark a Form Final vs. Draft.
      F. Unlock a Finalized Form.
      G. Close a Form
 II. FORM FEATURES
USE AN ICS 202 FORM TO DEMONSTRATE THE COMMON                               Instructor Comment
FEATURES OF IAP FORMS.
      A. To create a form:
          1.   Open the IAP module.

                 a.   In the Tree View on the left side of the
                      window, double click the form you want to
                      create.

                      OR

                      In the IAP toolbar, click the arrow next to the
                      Create New Form button to display a drop-
                      down list. Then click to select the form you
                      want to create.

                      OR

                      From the File drop-down menu, select New
                      Form, and then select the form you want to
                      create.

      NOTE: When you create a form, the following features are              Read Note
      common to all forms:

      •    IAP automatically enters the Incident Name, Date, and


               I-Suite Version 8.01.04        IAP                   6.2-2
                         OUTLINE                                             AIDS & CUES
         Time on each form.
    •    The current date and time display in the Date and Time
         Prepared boxes.
    •    The current date and day display in the Operational
         Period box.
    •    If you are preparing a form for a date other than the
         current date, you can change the entry in the
         Operational Period box.
    •    You must save a form after editing it. IAP does not
         automatically save your forms. If you close a form
         without first saving it, IAP displays a prompt asking you
         to save the form.
EXPLAIN THAT THE NEXT SEVERAL EXERCISES WILL TEACH
THE STUDENT HOW TO NAVIGATE, FORMAT, AND ADJUST ALL                        Instructor Comment
THE FORMS IN IAP.
   NOTE: For the most part, you can change almost every entry              Read Note
   in a form and select entries from drop-down lists.

        2.   To create a new form or open an existing form from
             the Tree View:
               a.   Double click the form name in the Tree View
                    to create a new form.
               b.   Click an existing form once to open that form.
               c.   When the Tree View is sorted By Plan, right
                    click the plan date. Then select the Open All
                    Forms option from the menu that displays to
                    open all of the forms in the plan.
        3.   To show multiple page numbers on a form:
               a.   Use the scroll bar to scroll to the bottom of the
                    new form.
               b.   In the Page ___ of ___ boxes, type the page
                    numbers you want to use.

                    EXAMPLE: Type Page 1 of 2 on the first page
                    of the form. Then type Page 2 of 2 on the
                    second page of the form.
    B. To spell check a form:
               a.   In the Tree View, double click a form to open
                    it.


             I-Suite Version 8.01.04         IAP                   6.2-3
                           OUTLINE                                          AIDS & CUES
              b.   From the Tools drop-down menu, select Spell
                   Check.

                   OR

                   Click the Spell Check button in the IAP
                   toolbar.
              c.   When finished, click the Save button to save
                   any changes.
    C. To format text selected on a form:
                                                                          Instructor Comment
SHOW THE LOCATION OF THE IAP TOOLBAR BUTTONS THAT
ALLOW USERS TO BOLD, ITALICIZE, AND UNDERLINE TEXT.
       1.   On the Tree View, click to open a form.
       2.   Click to highlight the text you want to format.
       3.   Click the appropriate text formatting button(s) in the
            IAP toolbar.

            OR

            From the Edit drop-down menu, select Format. From
            the sub-menu that displays, select Font. Use the
            options on the Font window to change any of the
            following. Click the OK button to apply the change:
              a.   Font
              b.   Font Style
              c.   Font Size.
                                                                          Read Note
    NOTE: You can also open the Font window by highlighting
    the text you want to format. Then right clicking the mouse
    and selecting the Font option from the menu that displays.

    NOTE: Change the font size to allow text to fit within a box          Read Note
    on a form.

HAVE THE STUDENTS HIGHLIGHT AND REFORMAT TEXT IN A                        Instructor Comment
FORM. THEY CAN USE THE BOLD, ITALICS, AND UNDERLINE
BUTTONS.
    D. To globally change the font size on a form:
       1.   On the Tree View, click to open a form.
       2.   From the Edit drop-down menu, select the Format
            option. Then click Font By Form in the sub-menu


            I-Suite Version 8.01.04       IAP                     6.2-4
                             OUTLINE                                           AIDS & CUES
            that displays.

            OR

            Right click the mouse anywhere in the form. Select
            Font By Form from the menu that displays.
       3.   Under Size, click the size to apply to the text in the
            form.
    NOTE: Although the other font options display in the Font                Read Note
    window, only the Size is changed for the entire form. If you
    want to change the Font or Font Style, follow the directions
    under C. To format text selected on a form.

       4.   Click the OK button to change the font size in the
            form.
HAVE STUDENTS PRACTICE GLOBALLY CHANGING THE FONT                            Instructor Comment
SIZE FOR A FORM.
    E. To resize areas on a form:
    NOTE: Use the Up and Down Arrows that display on the
                                                                             Read Note
    right-hand side of larger sized text boxes to adjust the size of
    text boxes, as needed.

       1.   To resize a text box, click the Up Arrow (↑) or the
            Down Arrow (↓) next to the text box you want to
            adjust.
HAVE THE STUDENTS PRACTICE ADJUSTING THE SIZE OF TEXT                        Instructor Comment
BOXES ON A NEW FORM.
    F. To mark a form Final vs. Draft:
    NOTE: When you create a form, it is automatically marked
                                                                             Read Note
    as Draft. This mark displays at the top and bottom of each
    page, until you Finalize the form.

SHOW THE LOCATION OF THE “MARK FINAL” BUTTON ON THE                          Instructor Comment
IAP TOOLBAR.
       1.   In the Tree View, click a form to open it.
       2.   In the IAP toolbar, click the Mark Final button.

            OR

            From the Tools drop-down list, select Mark Final.
    NOTE: Once you mark a form as Final, it is locked. You                   Read Note



            I-Suite Version 8.01.04        IAP                       6.2-5
                            OUTLINE                                      AIDS & CUES
    must first unlock the form by changing it back to Draft,
    before you can edit it.

    G. Unlock a Finalized Form.
       1.   In the Tree View, click a form to open it.
       2.   In the IAP toolbar, click the Mark Draft button.

            OR

            From the Tools drop-down menu, select Mark Draft.
    H. To Close a form, use one of the following methods:
       1.   From the File drop-down menu, select the Close
            Form option.
       2.   Right click an open form and select the Close option
            from the menu that displays.
       3.   Click the Close button (X) that displays in the upper
            right corner of the window.
       4.   From the Windows drop-down menu, select the Close
            All Forms option.
       5.   Right click a plan listed in the Tree View. Select the
            Close All Forms option from the menu that displays.
REVIEW UNIT OBJECTIVES.                                                Instructor Comment




            I-Suite Version 8.01.04       IAP                  6.2-6
                             DETAILED LESSON OUTLINE

COURSE:                              I-Suite

UNIT:                                6.3 – IAP: Create an ICS 202 – Incident
                                     Objectives.

SUGGESTED TIME:                      15 minutes

TRAINING AIDS:                       Computer projector, screen, computer (one for
                                     instructor and one per trainee).

OBJECTIVES:                          Upon completion of this unit, the trainee will be
                                     able to:

                                          1.   Create an ICS 202 – Incident Objectives.




          I-Suite Version 8.01.04   IAP                  6.3-1
                              OUTLINE                                        AIDS & CUES
INTRODUCE THE UNIT.                                                        Instructor Comments

PRESENT UNIT OBJECTIVES.
 I.   ICS 202
      A. Create an ICS 202 – Incident Objectives.
 II. CREATE ICS 202                                                   6.3-01-ISUITE-HO
      A. To create an ICS 202 – Incident Objectives:
        1.   Double click ICS202 in the Tree View to open a new
             ICS 202 form.
        2.   From the Operational Period drop-down list, select
             the appropriate Shift.
        3.   Complete the following information:
                a.   General Control Objectives for the incident
                     (include alternatives)
                b.   Weather Forecast for Period
                c.   General Safety Message
        4.   Under Attachments, click to select all that apply:
                a.   Organization List – ICS 203
                b.   Division Assignment Lists – ICS 204
                c.   Communications Plan – ICS 205
                d.   Medical Plan – ICS 206
                e.   Air Operations Summary – ICS 220
                f.   Incident Map
                g.   Safety Message
                h.   Traffic Plan
        5.   To add an additional attachment, click to check the
             checkbox next to a blank line. Then type the name of
             the attachment next to that checkbox.
        6.   In the Prepared by (Planning Section Chief) box,
             type the Planning Section Chief Name.
        7.   In the Approved by (Incident Commander) box,
             type the Incident Commander Name.
        8.   When finished, click the Save button.




             I-Suite Version 8.01.04        IAP                    6.3-2
                      OUTLINE                     AIDS & CUES
REVIEW UNIT OBJECTIVES.                         Instructor Comment




        I-Suite Version 8.01.04   IAP   6.3-3
                             DETAILED LESSON OUTLINE

COURSE:                              I-Suite

UNIT:                                6.4 – IAP: Create an ICS 203 – Organization
                                     Assignment List.

SUGGESTED TIME:                      15 minutes

TRAINING AIDS:                       Computer projector, screen, computer (one for
                                     instructor and one per trainee).

OBJECTIVES:                          Upon completion of this unit, the trainee will be
                                     able to:

                                          1.   Create an ICS 203 – Organization
                                               Assignment List.




          I-Suite Version 8.01.04   IAP                  6.4-1
                             OUTLINE                                         AIDS & CUES
INTRODUCE THE UNIT.                                                        Instructor Comment

PRESENT UNIT OBJECTIVES.
 I.    ICS 203
      A. Create an ICS 203 – Organization Assignment List.
 II. CREATE ICS 203                                                    6.4-01-ISUITE-HO
      A. To create an ICS 203 – Organization Assignment List:
      NOTE: The ICS 203 identifies which positions are filled and          Read Note
      the people who filled them.

      NOTE: People who are qualified for each position KindCode
                                                                           Read Note
      are identified in the I-Suite Database. If a name does not
      display in the drop-down list, check the KindCode for that
      person to see what Kindcode was entered in their record, or
      you can manually type in the name.
                                                                           Read Note
      NOTE: Keep in mind that some position boxes display more
      than one position KindCode.

         1.   Double click ICS203 in the Tree View to open a new
              ICS 203 form.
         2.   For each position, select the Person for that position
              from the available drop-down lists.
      NOTE: You can enter more than one person in a position               Read Note
      box.

      NOTE: Additional names may not display completely on the             Read Note
      window and will not print correctly. To help additional names
      to display correctly, you can reduce the font size.

      NOTE: Most labels and headings can be customized, as                 Read Note
      needed.

         4.   Under Agency Representative, type the Agency for
              each agency representative.
         5.   In the Prepared by (Resource Unit Leader) box,
              type the Resource Unit Leader Name, and then click
              the Save button.
REVIEW UNIT OBJECTIVES.                                                    Instructor Comment




              I-Suite Version 8.01.04       IAP                   6.4-2
                             DETAILED LESSON OUTLINE

COURSE:                              I-Suite

UNIT:                                6.5 – IAP: Create an ICS 205 – Incident Radio
                                     Communications Plan.

SUGGESTED TIME:                      15 minutes

TRAINING AIDS:                       Computer projector, screen, computer (one for
                                     instructor and one per trainee).

OBJECTIVES:                          Upon completion of this unit, the trainee will be
                                     able to:

                                          1.   Create an ICS 205 – Incident Radio
                                               Communications Plan.




          I-Suite Version 8.01.04   IAP                  6.5-1
                              OUTLINE                                         AIDS & CUES
INTRODUCE THE UNIT.                                                         Instructor Comments

PRESENT UNIT OBJECTIVES.
 I.    ICS 205
      A. Create an ICS 205 – Incident Radio Communications
         Plan.
      NOTE: In order to use the Frequency-Rx drop-down list on              Read Note
      the ICS 204, you must complete an ICS 205 form for that
      shift. If you have not completed an ICS 205 form, a message
      displays to remind you to create the ICS 205 when you click
      the Frequency-Rx drop-down list on the ICS 204 form.

 II. CREATE ICS 205                                                     6.5-01-ISUITE-HO
      A. To create an ICS 205 – Incident Radio Communications
         Plan:
      NOTE: The Communications Leader completes the ICS 205                 Read Note
      – Incident Radio Communications Plan.

      NOTE: The ICS 205 uses frequencies defined in the Master
                                                                            Read Note
      Frequency List (MFL).

          1.   Double click ICS205 in the Tree View to open a new
               ICS 205 form.
          2.   From the Radio Type/Cache drop-down lists select
               each Frequency.
      NOTE: When you select a frequency, I-Suite automatically              Read Note
      inserts the remaining data from the MFL into the form.

      NOTE: All frequencies in the ICS 204 Frequency – RX
      drop-down list are from the approved ICS 205 for that                 Read Note
      operational period.

          3.   Click the Verify Frequencies button.
      NOTE: The Verify Frequencies button verifies the                      Read Note
      following frequency assignments:

      •    All frequencies on the ICS 204 and ICS 205 are
           approved frequencies on the MFL.
      •    All frequencies for that operational shift are assigned to
           at least one of the ICS 204s for that operational period.
      •    Any frequency on an ICS 204 is also on the approved


               I-Suite Version 8.01.04       IAP                   6.5-2
                          OUTLINE                                     AIDS & CUES
        ICS 205 for that operational period.
    NOTE: If there are any discrepancies between the ICS 204,       Read Note
    ICS 205 and the MFL, IAP displays a Notification message.

       4.   Complete the rest of the form, as applicable.
       5.   When finished, click the Save button.
REVIEW UNIT OBJECTIVES.                                             Instructor Comment




            I-Suite Version 8.01.04       IAP               6.5-3
                             DETAILED LESSON OUTLINE

COURSE:                              I-Suite

UNIT:                                6.6 – IAP: Create an ICS 204 – Division
                                     Assignment List.

SUGGESTED TIME:                      15 minutes

TRAINING AIDS:                       Computer projector, screen, computer (one for
                                     instructor and one per trainee).

OBJECTIVES:                          Upon completion of this unit, the trainee will be
                                     able to:

                                          1.   Create an ICS 204 – Division
                                               Assignment List.
                                          2.   Cut, Copy, Paste, Insert, Move, and
                                               Delete Rows on an ICS 204 Form.




          I-Suite Version 8.01.04   IAP                  6.6-1
                               OUTLINE                                          AIDS & CUES
INTRODUCE THE UNIT.                                                           Instructor Comments

PRESENT UNIT OBJECTIVES.
 I.    ICS 204
         A. Create an ICS 204 – Division Assignment List.
         B. Cut, Copy, Paste, Insert, Move, and Delete Rows on
            an ICS 204 Form.
 II. CREATE ICS 204                                           6.6-01-ISUITE-HO
                                                              6.6-02-ISUITE-HO
      A. To create an ICS 204 – Division Assignment List:
                                                              6.6-03-ISUITE-HO
        1. Double click ICS204 in the Tree View to open a new 6.6-04-ISUITE-HO
           ICS 204 form.
         2.   In the Branch box, type the Branch Name.
         3.   In the Division/Group box, type the Division/Group
              name.
         4.   From the Operational Period drop-down list, select
              the appropriate Shift.
         5.   Under Operations Personnel, select the person for
              each Position from the available drop-down lists.
         6.   Under Resources Assigned this Period, click to
              select one of the following options:
                 a.   All – to display all resources in the drop-down
                      list.
                 b.   Crew – to limit the drop-down list to display
                      only hand crews.
                 c.   Engine – to limit the drop-down list to display
                      only engines.
                 d.   Equipment – to limit the drop-down list to
                      display dozers, water tenders, tractor plows, and
                      other heavy equipment.
                 e.   Line Overhead – to limit the drop-down list to
                      display individual line overhead such as Strike
                      Team Leaders and Field Observers.
         7.   Under Strike Team / Task Force / Resource
              Designator, select the appropriate Resources from
              the available drop-down lists.
      NOTE: If you use the drop-down list to select the Resource,             Read Note




              I-Suite Version 8.01.04         IAP                     6.6-2
                       OUTLINE                                         AIDS & CUES
I-Suite automatically defines the leader and the number of
persons from the database.

   8.   Complete the following boxes for each resource, as
        appropriate:
          a.   Leader
          b.   Number of Persons
          c.   Trans Y/N
          e.   Drop Off PT./Time
          f.   Pick Up PT./Time.
NOTE: You can complete the Drop Off and Pick Up                      Read Note
Locations and Times for the first resource and then click the
Auto-Fill buttons to fill-in the same information for the
remaining locations and times for all other resources.
                                                                     Read Note
NOTE: You can edit the Drop Off and Pick Up Locations
and Times, as needed.

   9.   Complete the following boxes, as appropriate:
          a.   Control Operations
          b.   Special Instructions.
NOTE: The Division/Group Communications Summary                      Read Note
section allows you to import frequencies from the ICS 205 –
Radio Communications Plan. If the Frequency-Rx drop-
down list does not contain any frequencies, a warning
message displays noting that an ICS 205 was not yet created
for that operational period. You can also manually enter
frequencies.
                                                                     Read Note
NOTE: To display frequencies added to the ICS 205 since
the last time you started IAP, click the Refresh button.

   10. Under Division/Group Communications Summary,
       select the appropriate Frequency – RX from the
       available drop-down lists for each Function.
                                                                     Read Note
NOTE: The Division/Group Communications Summary
section is automatically filled with frequencies from the ICS
205 – Radio Communications Plan.

        OR
        Enter the data to complete the following boxes for


        I-Suite Version 8.01.04        IAP                   6.6-3
                      OUTLINE                                            AIDS & CUES
         each Function, as appropriate.
           a.   Frequency - RX
           b.   Frequency - TX
           c.   Tone
           d.   System
           e.   Channel
           f.   System
           g.   Channel.
    11. In the Prepared By (Resource Unit Leader) box,
        type the Resource Unit Leader Name.
    12. In the Approved By (Planning Section Chief) box,
        type the Planning Section Chief Name, and then
        click the Save button.
III. MOVING/COPYING/DELETING ROWS
  A. To Cut, Copy, Paste, Insert, Move, and Delete Rows on
     an ICS 204 Form:
    1.   In the Tree View, click a 204 Form to open it.
    2.   To Cut a row, click the Select/Unselect button that
         displays on the far left side of the row. From the menu
         that displays, select Cut Row.
    3.   To Copy a row, highlight the information in the row
         you want to copy. Then right click the row. From the
         menu that displays, select Copy.
    4.   To Paste a cut or copied row, click the
         Select/Unselect button that displays on the far left
         side of the row. From the menu that displays, select
         Paste Row.
    5.   To Insert a blank row, click the Select/Unselect
         button that displays on the far left side of the row.
         From the menu that displays, select Insert Row.
    6.   To Move a row, click the Select/Unselect button that
         displays on the far left side of the row. From the menu
         that displays, select Move Row Up or Move Row
         Down to move the row up or down.
    7.   To Delete a row, click the Select/Unselect button that
         displays on the far left side of the row. From the menu
         that displays, select Delete Row.



         I-Suite Version 8.01.04         IAP                     6.6-4
                         OUTLINE                                AIDS & CUES
      8.   When finished, click the Save button.
HAVE STUDENTS PRACTICE CUTTING, COPYING, PASTING,             Instructor Comment
INSERTING, MOVING, AND DELETING ROWS ON A 204 FORM.
REVIEW UNIT OBJECTIVES.                                       Instructor Comment




           I-Suite Version 8.01.04      IAP           6.6-5
                             DETAILED LESSON OUTLINE

COURSE:                              I-Suite

UNIT:                                6.7 – IAP: Create an ICS 206 – Medical Plan.

SUGGESTED TIME:                      15 minutes

TRAINING AIDS:                       Computer projector, screen, computer (one for
                                     instructor and one per trainee).

OBJECTIVES:                          Upon completion of this unit, the trainee will be
                                     able to:

                                          1.   Create an ICS 206 – Medical Plan.




          I-Suite Version 8.01.04   IAP                  6.7-1
                              OUTLINE                                      AIDS & CUES
INTRODUCE THE UNIT.                                                      Instructor Comments

PRESENT UNIT OBJECTIVES.
 I.    ICS 206
      A. Create an ICS 206 – Medical Plan.
 II. CREATE ICS 206                                                  6.7-01-ISUITE-HO
      A. To create an ICS 206 – Medical Plan:
      NOTE: The ICS 206 – Medical Plan is a narrative, fill-in           Read Note
      form.

         1.   Double click ICS206 in the Tree View to open a new
              ICS 206 form.
         2.   From the Operational Period drop-down list, select
              the appropriate Shift.
         3.   Complete the following sections, as appropriate:
                 a.   Incident Medical Aid Station
                 b.   Ambulance Services
                 c.   Incident Ambulances.
         3.   In the Paramedics column, click to check the Yes or
              No checkboxes to designate the available Paramedics
              for each type of medical service.
         4.   Complete the Hospitals section. Then click to select
              the Yes or No checkboxes, to identify whether a
              Helipad or Burn Center are available.
         5.   In the Medical Emergency Procedures box, type a
              description of the medical emergency procedures, as
              appropriate.
         6.   In the Prepared By (Medical Unit Leader) box, type
              the Medical Unit Leader Name.
         7.   In the Reviewed By (Safety Officer) box, type the
              Safety Office Name, and then click the Save button.
REVIEW UNIT OBJECTIVES.                                                  Instructor Comment




              I-Suite Version 8.01.04        IAP                 6.7-2
                             DETAILED LESSON OUTLINE

COURSE:                              I-Suite

UNIT:                                6.8 – IAP: Create an ICS 220 – Air Operations
                                     Summary.

SUGGESTED TIME:                      15 minutes

TRAINING AIDS:                       Computer projector, screen, computer (one for
                                     instructor and one per trainee).

OBJECTIVES:                          Upon completion of this unit, the trainee will be
                                     able to:

                                          1.   Create an ICS 220 – Air Operations
                                               Summary.




          I-Suite Version 8.01.04   IAP                  6.8-1
                                OUTLINE                                      AIDS & CUES
INTRODUCE THE UNIT.                                                        Instructor Comments

PRESENT UNIT OBJECTIVES.
 I.    ICS 220                                                         6.8-01-ISUITE-HO
      A. Create an ICS 220 – Air Operations Summary.
 II. CREATE ICS 220
      A. To create an ICS 220 – Air Operations Summary:
      NOTE: The ICS 220 – Air Operations Summary is mostly                 Read Note
      a narrative, two-page form.

         1.   Double click ICS220 in the Tree View to open a new
              ICS 220 form.
         2.   From the Operational Period drop-down list, select
              the appropriate Shift.
         3.   Complete the following sections, as appropriate:
      NOTE: When the header information (i.e. Prepared By,
      Sunrise, Sunset, etc.) is completed for Page 1, the same             Read Note
      information is automatically transferred to Page 2.

                 a.   Prepared by – (Enter the Air Operations Leader
                      Name.)
                 b.   Sunrise
                 c.   Sunset
                 d.   REMARKS
                 e.   MEDEVAC AIRCRAFT
                 f.   TFR
                 g.   PERSONNEL
                 h.   FREQUENCY – (Use the AM RX/TX drop
                      down box to select the frequency of your
                      choice.)
      NOTE: Frequencies are automatically populated with                   Read Note
      frequencies from the ICS 205.

                 i.   FIXED WING
                 j.   HELICOPTERS.
         4.   To advance to the next page of the form, click the Go



              I-Suite Version 8.01.04        IAP                 6.8-2
                          OUTLINE                             AIDS & CUES
           to Page 2 button.
      5.   Complete the TASK/ MISSION/ ASSIGNMENT
           section, as appropriate.
      6.   When finished, click the Save button.
REVIEW UNIT OBJECTIVES.                                     Instructor Comment




           I-Suite Version 8.01.04      IAP         6.8-3
                             DETAILED LESSON OUTLINE

COURSE:                              I-Suite

UNIT:                                6.9 – IAP: View, Copy, and Delete Forms.

SUGGESTED TIME:                      15 minutes

TRAINING AIDS:                       Computer projector, screen, computer (one for
                                     instructor and one per trainee).

OBJECTIVES:                          Upon completion of this unit, the trainee will be
                                     able to:

                                          1.   View a Single Type of Form (e.g. all
                                               202’s).
                                          2.   View All Forms Grouped by Form
                                               Number.
                                          3.   View All Forms Grouped by Incident
                                               Action Plan.
                                          4.   Copy a form.
                                          5.   Copy a Plan
                                          6.   Delete a form.




          I-Suite Version 8.01.04   IAP                  6.9-1
                             OUTLINE                                       AIDS & CUES
INTRODUCE THE UNIT.                                                      Instructor Comments

PRESENT UNIT OBJECTIVES.
 I.    VIEW/COPY/DELETE FORMS
      A. View a Single Type of Form.
      B. View All Forms Grouped by Form Number.
      C. View All Forms Grouped by Incident Action Plan.
      D. Copy a form.
      E. Copy a plan.
      F. Delete a form.
 II. VIEW FORMS
SHOW THE TREE VIEW THAT LISTS THE AVAILABLE FORM                         Instructor Comment
NUMBERS.
      NOTE: The Tree View lists forms in numerical form order,
                                                                         Read Note
      by single type of form or for all operational periods (Plan).

      NOTE: There are three ways to display the Tree View.               Read Note

      A. To view a Single Type of form:
         1.   From the View drop-down menu, select Individual
              Form. Then click to select the form you want to view.

              OR

              In the IAP toolbar, click the arrow next to the
              Manage By Form button. Then select the form you
              want to view from the list that displays.
      B. To view All Forms Grouped by Form Number:
         1.   From the View drop-down menu, select Form.

              OR

              In the IAP toolbar, click the Manage By Form
              button.
      NOTE: Forms do not display in the Tree View until saved.           Read Note

      C. To view All Forms Grouped by Incident Action Plan:
      NOTE: The Tree View of the plans displays the forms that
                                                                         Read Note


              I-Suite Version 8.01.04       IAP                  6.9-2
                         OUTLINE                                            AIDS & CUES
   were created and saved for each operational period.

      1.   From the View drop-down menu, select Plan.

            OR

           On the IAP toolbar, click the Manage By Plan
           button.
   NOTE: You can open more than one form at a time. You can
   switch between open forms by selecting the form from the               Read Note
   Window drop-down menu. If the forms are minimized, you
   can also click an open form to select it.

SHOW THE STUDENTS HOW TO OPEN MORE THAN ONE FORM.                         Instructor Comment
SHOW THE STUDENTS HOW THE TREE VIEW HIGHLIGHTS THE                        Instructor Comment
CURRENT FORM.
 III. COPY FORMS
    A. Copy a Form.
   NOTE: To add a second page to a form, you can use the
   Copy Form option. This option copies the first page of the
   form to a second page. Edit the second page, as needed,                Read Note
   keeping the same date and shift as the first page. Enter Page 2
   Of 2 at the bottom of the second page.

SHOW THE STUDENTS THE ICON THAT ALLOWS YOU TO                             Instructor Comment
CREATE NEW FORMS BY COPYING FORMS CREATED FOR
PREVIOUS OPERATIONAL PERIODS.
      1.   To copy any form:
             a.   In the Tree View, click to highlight the form
                  you want to copy.
             b.   Click the Copy Form button to open the Copy
                  Form window.

                  OR

                  From the Tools drop-down menu, select the
                  Copy Form option to open the Copy Form
                  window.
             c.   The form you selected in the Tree View is
                  highlighted under Select a Form to Copy
                  From. If you want to copy another form, click



           I-Suite Version 8.01.04        IAP                     6.9-3
                           OUTLINE                                       AIDS & CUES
                 to select the Form you want to copy.
            d.   Under Select an Operational Period, select the
                 Date and Shift to use for the Operational Period
                 on the form that is copied.
  NOTE: The Operational Period defaults to the next day.               Read Note
  You can change this date by either typing the date or selecting
  it from the drop-down calendar.

            d.   Click the OK button to copy the form.
IV. COPY PLANS
  A. Copy a Plan.
  NOTE: To copy an entire Incident Action Plan, use the                Read Note
  Copy Plan option. After you copy the plan, edit the forms in
  the plan, as needed.

     1.   To copy any plan:
            a.   Click the Manage by Plan button to sort the
                 Tree View by Plan.
            b.   Click the Copy Plan button to open the Copy
                 Plan window.

                 OR

                 Select the Tools Menu and the Copy Plan
                 option to open the Copy Plan window.
            c.   Under Select a Plan to Copy From, click the
                 plan you want to copy.
            d.   Under Select an Operational Period, select the
                 Date and Shift to use for the Operational Period
                 on the plan that is copied.
  NOTE: The Operational Period defaults to the next day.
                                                                       Read Note
  You can change this date by either typing the date or selecting
  it from the drop-down calendar. The Operational Period that
  you define is copied onto each of the forms in the plan.

            e.   Click the OK button to make a copy of the plan.
            f.   From the Window drop-down menu, select a
                 form to edit.
  NOTE: All of the forms in the plan you copied are listed             Read Note
  under the Window drop-down menu.



          I-Suite Version 8.01.04       IAP                    6.9-4
                           OUTLINE                                           AIDS & CUES
              g.   Make the appropriate changes to the form.
              h.   Click the Save button to save your changes to
                   the form. Notice that a new plan is created for
                   today with the form listed underneath it in the
                   Tree View.
    NOTE: You need to save the form even if you do not make                Read Note
    any changes to it. Only those forms that are saved will be
    included in the plan.

              i.   Repeat steps f - h for each form in the plan.
 V. DELETE FORMS
    A. To delete a form:
       1.   In the Tree View, click to select the form you want to
            delete.
       2.   Click the Delete button in the Main toolbar.
       3.   On the Deleting a Form window, click Yes to delete
            the selected form.
HAVE STUDENTS PRACTICE VIEWING, ADDING AND DELETING                        Instructor Comments
FORMS.
REVIEW UNIT OBJECTIVES.




            I-Suite Version 8.01.04        IAP                     6.9-5
                             DETAILED LESSON OUTLINE

COURSE:                              I-Suite

UNIT:                                6.10 – IAP: Work with Output.

SUGGESTED TIME:                      15 minutes

TRAINING AIDS:                       Computer projector, screen, computer (one for
                                     instructor and one per trainee).

OBJECTIVES:                          Upon completion of this unit, the trainee will be
                                     able to:

                                          1.   Print an IAP Form.
                                          2.   Export an IAP Form to a PDF file.
                                          3.   Print an IAP Plan.
                                          4.   Export an IAP Plan to a PDF file.




          I-Suite Version 8.01.04   IAP                  6.10-1
                              OUTLINE                                         AIDS & CUES
INTRODUCE THE UNIT.                                                         Instructor Comments

PRESENT UNIT OBJECTIVES.
 I.    WORKING WITH OUTPUT
      NOTE: This Unit identifies how to create the following types
                                                                            Read Note
      of output from IAP:

      A. Print an IAP Form.
      B. Export an IAP Form to a PDF file.
      C. Print an IAP Plan
      D. Export an IAP Plan to a PDF file.
      NOTE: This Unit identifies some of the key tasks you must             Read Note
      perform to create output from IAP.

 II. PRINTING FORMS
                                                                            Instructor Comment
SHOW AND EXPLAIN THE PRINT AND PRINT PREVIEW BUTTONS.
      A. Print IAP Forms:
         1.   To Preview and Print a form.
                a.   On the Tree View, click to select the form you
                     want to print.
                b.   In the toolbar, click the Print Preview button.

                     OR

                     From the File drop-down menu, select Print
                     Preview.
                c.   On the Print Preview window, click the Print
                     button. When the Print window displays, click
                     the Print button.
         2.   To Print a form without Previewing it:
                a.   In the Tree View, click to select the form you
                     want to print.
                b.   In the toolbar, click the Print button.

                     OR

                     From the File drop-down menu, select Print
                     Current Form.


              I-Suite Version 8.01.04         IAP                  6.10-2
                          OUTLINE                                          AIDS & CUES
            c.   When the Print window displays, click the
                 Print button.
III. EXPORTING FORMS
  A. To export an IAP Form to a PDF file:
  NOTE: You can export and save a form to a PDF file, which              Read Note
  you can then post on a Web site.

     1.   In the Tree View, click to select the form you want to
          export.
     2.   From the File drop-down menu, select Export.
     3.   On the PDF Export window, browse to the folder
          where you want to save the PDF file.
     4.   In the File Name text box, type the name you want to
          assign to the PDF file. Then click the Save button.
IV. PRINTING PLANS
  A. Print Incident Action Plans:
     1.   To Preview and Print a Plan:
            a.   Click the Manage by Plan button to sort the
                 Tree View by Plan.
            b.   Click the Plan you want to preview in the Tree
                 View.
            c.   From the File drop-down menu, select the Print
                 Preview Plan option.
            d.   On the Print Preview window, click the Print
                 button.
            e.   When the Print window displays, click the
                 Print button.
     2.   To Print a plan without Previewing it:
            a.   Click the Manage by Plan button to sort the
                 information in the Tree View by Plan.
            b.   Click the Plan you want to print in the Tree
                 View.
            c.   From the File drop-down menu, select the Print
                 Plan option.
            d.   When the Print window displays, click the
                 Print button.



          I-Suite Version 8.01.04        IAP                    6.10-3
                  OUTLINE                                                AIDS & CUES
 V. EXPORTING PLANS
    A. To Export an Incident Action Plan to a PDF file:
      1.   Click the Manage by Plan button to sort the Tree
           View by Plan.
      2.   Click the Plan you want to export in the Tree View.
      3.   From the File drop-down menu, select the Export
           Plan option.
      4.   On the PDF Export window, browse to the folder
           where you want to save the PDF file.
      5.   In the File Name text box, type the name you want to
           assign to the PDF file. Then click the Save button.
HAVE STUDENTS PRACTICE EXPORTING IAP FORMS.                            Instructor Comments

REVIEW UNIT OBJECTIVES.




           I-Suite Version 8.01.04      IAP                   6.10-4

				
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