TO Engagement

Document Sample
TO Engagement Powered By Docstoc
					             Ohio State University
           Engagement Impact Grants

                           2011 RFP
For questions: Contact the Office of Outreach and Engagement at 688.3041 or

Proposals for up to $80,000 in funding will be accepted until 4 p.m. on Monday, March 14, 2011. We anticipate funding
between two and four proposals totaling $160,000 in grant support. A review committee of faculty, staff, and
community partners will screen proposals, and selected proposal teams will be invited for interviews prior to the final
selection of grant recipients. The date of the interviews will be posted on this website.

For more information on the Engagement Impact Grants Program -- including a copy of the Grant Application Form
(which must be used in applying for a grant) and an overview of past Outreach and Engagement grants funded from
2004-2010 -- please visit the Outreach and Engagement website at

Objectives of Engagement Impact Grants Program

This grants program is designed to support partnerships that implement the following definition of outreach and

Meaningful and mutually beneficial collaborations with partners outside the academic community. This may include
partners such as those in education, business, and public and social service. It is—
     That aspect of teaching that enables learning beyond the campus walls
     That aspect of research that makes what we discover useful beyond the academic community
     That aspect of service that directly benefits the public

Proposals should help achieve the following grant program objectives:

- To establish and/or expand an innovative, creative, scholarly outreach and engagement initiative that will bring the
team, department/college/regional campus, and university recognition both regionally and nationally for its partnership
with the community.

- To establish/expand a focused engagement partnership in which impact within the community and the university will
be measured.

- To seed or expand sustainable partnerships between The Ohio State University and communities.

- To seed sustainable outreach and engagement partnerships supported by the department/college. The awardees
should demonstrate how this project has resulted in the generation of new dollars and/or how this project is being
incorporated into the department/college budget.

- To support the outreach and engagement component of the department/college strategic plans.

General Information
Types of Projects: Applicants are encouraged to be creative and innovative in their submissions. The project team should
represent interdisciplinary university and community colleagues working together to build partnerships that focus on
achieving the college’s strategic plan, university and community partners’ goals, and advancing the university’s efforts to
commit to our communities in order to address pressing needs.

How Dollars Can be Used: Teams/units can use the dollars to support personnel, buy faculty/staff release time to create
and lead new engagement efforts, create dual appointments for faculty/staff connecting research or teaching with OSU
Extension appointments, support innovative partnerships across campus for enhanced engagement, implement
assessment plans to document the impact of outreach and engagement work, etc. Clearly describe and justify how the
dollars are used within the budget narrative. The dollars cannot be used for capital improvements.

Required Match: Each grant proposal must identify $1 in match for every $2 requested. A minimum of $0.50 for every
$2 requested must be CASH match. The remaining match can be in-kind. Units are encouraged to consider providing
additional match that can support the sustainability of the unit’s engagement impact.

Ranking: Proposals MUST be ranked by your college, regional dean or VP before submitting to Outreach and
Engagement. We suggest that all applicants notify their dean or VP (if proposal is coming from a unit other than an
academic department) of their intention to apply prior to March 1. Please ask your dean or VP about the process for
ranking to ensure that proposals can be submitted by the March 14 deadline.

Readability: All text should be very readable. Use appropriate font size (at least 11pt), spacing, and margins to ensure
that the document is easy for the reviewers to read. When appropriate, use charts, tables, or graphics rather than
narrative if that would be a more effective means of conveying your responses to the proposal content areas.

Review Process: The Office of Outreach and Engagement will identify a review team for the grants that represents a
cross-section of the University and includes community members. All proposals will be reviewed by the review team.
The team will then select a smaller group of applicants for a second review, at which time these applicants will have the
opportunity to meet with the review team to answer questions related to the proposal. The grant proposal will be
evaluated based on the clarity and completeness to the responses to the proposal content statements listed below.

- An electronic copy of the Grant Application Form must be received by the Office of Outreach and Engagement (e-
   mail: on or before 4 p.m. March 14, 2011.
- Proposals will be screened in March/April by a review team. You will be notified after April 4 if your grant team is to
   be invited in for an interview.
- Grants will be awarded at the May 4, 2011 James F. Patterson Land-Grant University Lecture. Grant dollars must be
   expended by June 30, 2013.
- Grants dollars will be awarded in three increments. Awardees will be required to submit a Fiscal Information Form.
   When the form is submitted, 50% of the grant award will be transferred to the awardee’s account. The next 40% will
   be transferred when the awardee submits their mid-project report and progress is seen related to the project. The
   remaining 10% will be transferred to the account AFTER the awardee completes their project and turns in the
   required final report on the grant. Even though there will be a temporary negative balance in the awardee’s
   account, we ask that awardees spend the total amount of the grant award prior to turning in the final report. Once
   the report is submitted showing satisfactory completion of the grant, the last 10% of the award will be transferred
   into the account within a month to bring it to a $0 balance.

Proposal Format
You MUST use the Grant Application Form to submit your proposal. You will convert this Word form to one PDF
document with all components included. Any non-electronic documents should be scanned and added to the electronic
copy. If you do not have Adobe PDF Cute Writer, please follow this link for a free download:
It is preferred that the entire application be submitted as one electronic copy with all parts included. If that is not
possible due to size, please clearly label and submit as multiple files/e-mails (Part 1 of 3, etc.).

The Grant Application Form includes:
    A. Cover sheet with contact information for all primary author(s) and grant partners, signature and ranking by dean
       or VP (if coming from a non-college-affiliated unit).
    B. Grant application narrative – 12 pages maximum, including responses to Grant Application Narrative Content
       Areas below (#’s 1-9).
    C. Budget information – 3 pages maximum.
    D. Appendix – 7 pages maximum. This should include letters of commitment from department chair (and/or
       dean/VP), community partners, and statements of commitment for the match dollars.
    E. Program Planning and Evaluation Model (Logic Model one possible model) – This is optional and will not count
       as part of the page limit.

See below for more information on completing each component A through E:

A. Cover Sheet – (Maximum 2 pages)
Use Cover Sheet form on the Grant Application Form. Include complete contact information for all primary author(s) and
grant partners. Include signature and ranking by dean or VP (if coming from a non-college-affiliated unit).

B. Grant Application Narrative – Content Areas (Maximum 12 pages)
Please address the nine content areas in order and number your responses to each content area.
    1. Overview of proposed project
        a. a 250 word abstract that summarizes the project (this will be shared with applicants during the second
            round of reviews; see Review Process above. Successful proposals will have their abstracts posted on the
            grants webpage).
        b. a brief additional narrative which highlights the significance and relevance of the project.
        c. a brief summary describing the project goals, expected outcomes/impacts, and the partners involved. (This
            should be a concise summary with more detail provided when answering the following content areas.)

   2. Partners: Clearly identify community and university partners and their involvement in developing the proposal.
   Describe the importance of this project for each group of partners (community and university), including an
   explanation of how this will address their mission. Identify a concrete plan as to how the partners will enhance/use
   communication throughout the project to build relationships between partners.

   3. Unit Goals: Identify the goals from the College strategic plan that relate to this project. Identify how this project
   supports these goals and how it will help achieve the associated performance metrics.

   4. Project Objectives: Identify the project objectives (number each objective). You may do this in a chart or
   narrative format. Include the expected outcomes/impacts associated with each project objective. The objectives
   and outcomes/impacts should clearly articulate the difference this partnership will make both in the community and
   the university.

   For more details on outcomes/impacts, see on
   the Logic Model approach to program planning and development.

   5. Project Scholarship: Outreach and engagement work should be rooted in scholarship. Identify how this project
   contributes to your unit’s (or faculty members’) scholarship of teaching, research, and/or outreach/engagement and
   how your unit’s scholarship contributes to the depth and quality of the engagement partnership. How will you share
   your scholarship (journals, presentations, monographs, National Outreach Scholarship Conference, etc.)? Identify
   the sharing of scholarship in the project timeline (see #8). Note: If as part of the scholarship work done through this
   partnership, IRB approval will be required, in your timeline (#8) identify when you will apply for IRB approval.

    6. Project Activities: In a narrative, describe each key project activity and how it supports each of the project
    objectives and achieving the anticipated outcomes/impacts.

    7. Evaluation: Describe the project evaluation plan. The plan should indicate how collected data will contribute to
    documenting the impact of the project AND contribute to the college strategic plan performance metrics. Also,
    please describe how the data will be used to alter the existing program, create new programs, gain new funding,
    provide feedback to stakeholders, or other use of the evaluation results. Note: Your evaluation plan should identify
    qualitative and/or quantitative methods you will use to determine if the project objectives have been met. You may
    use different methods for different objectives. Possible methods may include pre-post test, focus groups, surveys,
    observation, etc.

    8. Project Timeline: Use a chart to illustrate the project timeline. This should be a brief summary of the information
    provided above which shows the flow of the project. Include project objectives, project activities, sharing of
    scholarship (presentations, articles, etc.), project evaluation activities, and expected outcomes/impact. Clearly label
    the objective being addressed by each project and evaluation activity, and identify who is responsible for each
    component of your timeline.

    9. Project Sustainability: Discuss how the plan for this project supports the sustainability of the outreach and
    engagement partnership. If this project has a course component, address how this project will be incorporated into
    the conversion to semesters planning and implementation. Discuss plans for future funding for the project (This
    may include but is not limited to securing of new dollars and/or incorporating the project into your unit’s budget).

C. Budget Information (Maximum 3 pages)

Project Budget: Complete the project budget chart on the Grant Application Form. This chart should include a budget
for each year of the grant. The sheet should be approved by your unit’s fiscal officer. Please have him/her sign or submit
an e-mail confirmation of approval. In addition, provide a budget narrative giving a brief justification for each of the
budget categories, including how match dollars (in-kind and cash) will be used and the source of those dollars. Describe
the process financial management staff will use to track grant funds.

D. Appendix (Maximum 7 pages)
The appendix can include up to seven pages of supporting material. The appendix MUST include the letter(s) of
commitment from:
- Department chair and/or college dean
- Community partners (maximum of two letters)

These letters of commitment should identify how this partnership supports the unit’s/organization’s mission, their
willingness to participate in this partnership, and any resources/match they will make available to support the project.

E. Program Planning and Evaluation Model (does not contribute to page count)
We encourage you to use an appropriate program planning and evaluation model as you develop the grant program.
One option is the logic model. This is a common program planning and development tool, more details available at If you use the model, it should be submitted with
your application. Another tool to help you think through your evaluation plan is the SAMMIE (Successful Assessment
Methods and Measurement In Evaluation) one-stop website: