Recommended Safety Meeting Topics
For July 2009- December 2011
Topic Which Work Materials/Documents Needed Items to Discuss Time Frame For
Environments Does Completion?
Injury & Illness All Departments/Work 1. Copies of Management Read over Management Directive 1610- Injury and Illness Prevention July-September 2009
Prevention Program Environments Directive 1610 Program (IIPP), Sub-Section 1611- Administrative Responsibility with
(IIPP) 2. Copies of Department’s employees. Hand out copies of your department’s IIPP and go over
IIPP every component in the program with them. Make sure that the
3. Safety Meeting employees know their role within the program.
Employee Hazard All Departments/ Work 1. Copy of Employee Per the IIPP, employers are required to communicate with October-December 2009
Reporting Process Locations Hazard Report employees. One way of achieving this is to have a system for
Procedures employees to report hazards and to do so anonymously if so desired.
2. Copy of Employee
Hazard Report Use the Employee Hazard Report Procedures to discuss the process
3. Safety Meeting for completing the Employee Hazard Report. Emphasize that the
Attendance Sheet location of the hazard needs to be specific by location on the report.
For example, if the hazard is in a specific room, name the room or
room number. If the hazard is outside, where is it? By a fire hydrant,
tree, a bench, etc.
Employees know their worksite the best and therefore can provide
valuable recommendations for correcting a hazard. Encourage them
to be reasonable with their recommendations. For example, a fray in
the carpet does not necessarily mean that all the carpet should be
removed because of the fray.
Emergency Action All Departments/Work 1. Copies of site specific Review with employees the Emergency Action Plan that is applicable January-March 2010
Plan Locations Emergency Action Plan. for their worksite. Their specific roles under the plan should be
2. Safety Meeting discussed. They need to know how each emergency situation is to
Attendance Sheet be handled and where to meet in the event they evacuate.
Fire Prevention Plan All Departments/Work 1. Copies of the Fire Discuss the components of the program and make sure that April-June 2010
Locations Prevention Program. employees understand their role in it.
2. Safety Meeting
Fresno County All Departments/ Work 1. Copies of the Fresno The Safety Rules were developed to cover a wide range of work
Safety Rules- Part 1- Locations County Safety Rules environments. Departments are encouraged to cover all Safety
Policy Statement 2. Safety Meeting Rules and not just those that cover a specific work environment. The July-September 2010
through Safety Rule Attendance Sheet reason for this is that there may be work being performed in a given
12. work environment that may not normally be associated with that work
environment but if the employees under stand the safety rule which
governs that particular safety issue, they can address the issue so as
not to endanger the employee causing the potentially unsafe act and
to protect fellow co-workers from becoming injured. Ex. a ladder
being used in-appropriately that might cause injury to employees in
an office environment.
1. Employees should
Fresno County All Departments/ Work already have a copy of Finish discussing the Safety Rules with employees by starting with
Safety Rules- Part 2- Locations the Safety Rules book. Safety Rule 13 and finishing the rest of the book.
Safety Rule 13- 25 2. Safety Meeting
Hazard All Departments/Work 1. Management Directive Departments are required to maintain a list of hazard substances January-March 2011
Communication Locations 1640 and Material Safety Data Sheets (MSDS) for those substances. This
2. MSDS Binder from the safety meeting is designed to educate staff about the Hazard
work area Communication program.
3. Safety Meeting
Attendance Sheet Review with staff Management Directive 1640. Also identify the
MSDS binder, the contents, how it is laid out, and where the binder is
kept. It should not be kept in a locked location but accessible to all.
Worksite Security All Departments/ Work 1. Management Directive Management Directive 1750 contains important information April-June 2011
Locations 1750 regarding steps for dealing with security issues in the work
2. Safety Meeting environment. It is recommended that you cover the following
Attendance Sheet sections within Management Directive 1750; 1754, 1756, 1756.2-
Slips, Trips, and Falls All Departments/ Work 1. Slip, Trip, and Fall Give out copies of the Slip, Trip, and Fall Prevention Handout and July-September 2011
Locations Prevention Handout discuss with staff the contents of this document. Ask staff what type
2. Safety Meeting of potential slip, trip, and fall issues they face and how they mitigate
Attendance Sheet them.
Topic of your choice Worksite Specific 1. Material necessary to The safety meeting for this quarter is to allow your department to October- December 2011
deliver your meeting address specific safety hazards that exist in your work environment.
2. Safety Meeting For example, maybe you received a new copy machine that
Attendance Sheet employees may be expected to clear a paper jam. How do you do
that safely? You would consult with the manufacturer’s
recommendations. Perhaps you are experiencing a high frequency of
back injuries. This may be a training issue that you can address in a
safety meeting. If you need assistance with a topic please contact