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Board Minutes 3-8-2011 final

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Board Minutes 3-8-2011 final Powered By Docstoc
					                     THE GATES HOMEOWNERS’ ASSOCIATION, INC.

                    REGULAR MEETING OF THE BOARD OF DIRECTORS

                                     MINUTES
                        ___________________________________

                                      March 8, 2011

A Regular Meeting of the Board of Directors of The Gates Homeowners’ Association, Inc. was
held on Tuesday, March 8, 2011, at 6:45 P.M. at The Gates Clubhouse, Myrtle Beach, South
Carolina.

I.     ATTENDANCE:
       Board members present in person were Jim Keck, Rex Palo, Cindy Pannell, Scott
       Gasperson and Rachael Wyatt. Also present was Leeann Austin of K.A. Diehl &
       Associates, Inc.

       Cindy Pannell, President of the Association, served as Chairperson of the Meeting.
       Leeann Austin served as Recording Secretary of the Meeting.

       Chairperson Pannell announced the quorum requirement had been met to successfully
       conduct the meeting.

II.    APPROVAL OF MINUTES:
       A motion was made by Rex Palo, seconded by Jim Keck, to approve the minutes of
       the Regular Meeting of the Board of Directors held on February 8, 2011. The motion
       carried unanimously.

III.   2011 BUDGET UPDATE:
       No report.

IV.    UPDATED RULES & REGULATIONS:
       The Board discussed the current Rules and Regulations at great length with decisions
       made on what to change and/or edit. Management noted these changes, as well as
       Rachael Wyatt, and committed to re-do the formatting so the Board could sign and put
       into place at the next Board of Directors meeting. A motion was made by Jim Keck,
       seconded by Rex Palo, to accept the discussed changes of the Rules and
       Regulations. The motion carried unanimously.

V.     FLOODING ON HOMEOWER’S LOTS:
       Cindy Pannell reviewed a photograph of maintenance done at 2039 Chadbury Lane (Dan
       & Tracy Jenne) to correct the easement drain blockage. The homeowners have promised
       to keep an eye on the drain to make sure the improvements are working and will notify
       the Board of any details, if necessary.

VI.    AMENDMENT OF MAY 11, 2010 MINUTES:
       An at length discussion ensued regarding the May 11, 2010 Board of Directors Meeting
       Minutes. The Board agreed and noted that under Section III, Old Business – Discussions
       on Mailbox Area were incorrect. The paragraph stated a homeowner fell at the mailbox
       area; however, the homeowner actually almost fell. A motion was made by Scott
       Gasperson, seconded by Rex Palo, to amend the May 11, 2010 Minutes under
       Section III, Old Business as: “Mr. Gasperson reported that an owner almost fell in
       the area of the mail station. A discussion ensued regarding the installation of a
       handrail; however, it was the decision of the Board to not add or change anything
       at the mail station as it creates more liability for the Board.” The motion carried
       unanimously.

VII.   FORT:
       No report.
The Gates Home Owners Association, Inc.
Regular Meeting of the Board of Directors
March 8, 2011
                                                                                       Page 2
VIII.   POOL AND CLUBHOUSE:
        Cindy Pannell reported that in accordance with DHEC (Department of Health and
        Environmental Control) pool regulations, depth markers needed to be installed. This
        project was supposed to be completed last year but did not get done. Cindy committed to
        obtain bids for this work and report back to the Board.

IX.     VIOLATION ENFORCEMENT POLICY RESOLUTION:
        The Board reviewed the violation resolution draft by KA Diehl & Associates and noted
        additions and/or changes to the policy. Management committed to make these
        adjustments so the Board could sign at the next Board of Directors meeting.

X.      NEW BUSINESS:
        A brief discussion ensued regarding the front entrance construction sign that instructs all
        construction traffic to use Appian Way. This request was made by John Caddle,
        Executive Board Gates Phase VI HOA, for this sign to be removed. He claimed there
        was an increase in truck traffic due to the new construction in The Estates section and is
        not necessary for traffic to be detoured through Appian Way. The Board decided that
        construction was happening on both sides and the traffic entering was just as much as
        the traffic entering to get to Somerset Cove. Cindy committed to inform Mr. Caddle that
        the Board decided to leave the sign as is.

XI.     ADJOURNMENT:
        With no further business to discuss, a motion was made by Rex Palo, seconded
        by Rachael Wyatt, to adjourn the meeting at 7:50 P.M. The motion carried
        unanimously.

                                                         SUBMITTED BY:



                                                         ______________________________
                                                         Rachael Wyatt, Secretary




        APPROVED BY:                                     DATE:


        ______________________________                   ___________________________
        Cindy Pannell, President

				
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