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edf_rft_ccj_int_1_2010

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									                    Supply Contracts for Videoconferencing and
                           Audio/Visual Equipment for
                          The Caribbean Court of Justice


                 Ref: 9ACP RCA 14 – CCJ ICT INT 1 of 2010




   SUPPLY CONTRACT FOR VIDEOCONFERENCING AND AUDIO/VISUAL
                         EQUIPMENT


                         REQUEST FOR TENDER (RFT)


August 2010

Caribbean Court of Justice
134 Henry Street, Port-of-Spain
Republic of Trinidad and Tobago
Tel: (868) 623-2CCJ (225) Fax: (868) 624 0842
Website: www.caribbeancourtofjustice.org




                                                                 1
                         THE CARIBBEAN COURT OF JUSTICE




Date: 4th August, 2010


Our Ref.: 9ACP RCA 14 – CCJ ICT INT 1 of 2010


Dear Tenderers,


SUBJECT: SUPPLY CONTRACT FOR VIDEOCONFERENCING AND
           AUDIO/VISUAL EQUIPMENT FOR
           THE CARIBBEAN COURT OF JUSTICE.
In reference to the above:
Please find enclosed the following documents, which constitute the Request for Tender
(RFT).


INSTRUCTIONS TO TENDERERS                                                  Pages 4-25
     1. SUPPLIES TO BE PROVIDED                                                  5-16
       2. TIME TABLE                                                               17
       3. PARTICIPATION                                                            17
       4. ORIGIN                                                                   18
       5. CURRENCY                                                                 18
       6. LOTS                                                                     18
       7. PERIOD OF VALIDITY                                                       18
       8. LANGUAGE OF OFFERS                                                       18
       9. SUBMISSION ON TENDERS                                                18 -19
       10. CONTENTS OF TENDERS                                                19 - 20
       11. PRICING                                                                 20
       12. ADDITIONAL INFORMATION BEFORE TENDER                                   21
           DEADLINE DATE
       13. CLARIFICATION MEETING/SITE VISIT                                       21
       14. OPENING OF TENDERS                                                     21
       15. EVALUATION OF TENDERS                                                  22
       16. SIGNATURE OF THE CONTRACT AND PERFORMANCE                          22 - 24
         GUARANTEE
     17. TENDER GUARANTEE                                                         24
     18. CANCELLATION OF THE TENDER PROCEDURE                                 24 -25
     19. APPEALS                                                                   25
APPENDICES                                                                    26-112
     1. APPENDIX I                                                            26 - 45
           i. DRAFT CONTRACT                                                  27 - 37


                                                                                   2
              ii.
               SPECIAL CONDITIONS                                                   38 - 45
             iii.
               GENERAL CONDITIONS                                                       46
     2. APPENDIX II+III- TECHNICAL SPECIFICATIONS +
         CONTRACTOR’S TECHNICAL OFFERS                                              47 - 94
            i. APPENDIX IIa +IIIa- TECHNICAL SPECIFICATIONS +
               CONTRACTOR’S TECHNICAL OFFER FOR LOTS #1 - #10                       48 - 62
           ii. APPENDIX IIb +IIIb- TECHNICAL SPECIFICATIONS +
               CONTRACTOR’S TECHNICAL OFFER LOTS #11 & #12                          63 - 76
          iii. APPENDIX IIc+IIIc- TECHNICAL SPECIFICATIONS +
               CONTRACTOR’S TECHNICAL OFFER FOR LOT #13                            77 - 90
          iv.  APPENDIX IId +IIId- TECHNICAL SPECIFICATIONS +
               CONTRACTOR’S TECHNICAL OFFER FOR LOT #14                            91 - 94
     3. APPENDIX IV - FINANCIAL OFFER                                              95 - 96
     4. APPENDIX V – SAMPLE TENDER GUARANTEE FORM                                  97 - 98
     5. APPENDIX VI – TENDER FORM FOR A SUPPLY CONTRACT                           99 - 105
     6. APPENDIX VII – BANK STATEMENT FORM                                       106 - 107
     7. APPENDIX VIII – LEGAL ENTITY FORM                                        108 - 109
     8. APPENDIX IX – PERFORMANCE GUARANTEE FORM                                 110 - 111
     9. APPENDIX X – TENDER OPENING FACT SHEET                                         112
     10. APPENDIX XI – TENDER ASSESSMENT FORM                                          113
FURTHER INFORMATION                                                              114 - 116
     1. GLOSSARY                                                                  114 - 116


The      RFT        is       available   from    the   following      internet    address:
http://www.caribbeancourtofjustice.org/tenders
Tenderers with questions regarding this tender should forward them by 3:00 p.m. on
Friday 27th August, 2010 to tenderict1@caribbeancourtofjustice.org. All questions will
be answered and published on the CCJ’s Website by 3:00 p.m. on Friday 3rd September,
2010 and will be forwarded by email to prospective tenderers who have notified the CCJ of
their intention to tender.

Costs incurred by the tenderer in preparing and submitting the tender proposals will not be
reimbursed.

We look forward to receiving your tender and the accompanying tender guarantee at the
address specified in the Instructions to Tenderers by Friday 17th September 2010 and no
later than 3:00 p.m.

Yours sincerely
Carlene Cross
Systems Manager
The Caribbean Court of Justice
134 Henry Street, Port of Spain,
Republic of Trinidad and Tobago
P.O. Box 1768
Tel: (868) 623-2CCJ (225) Ext. 4242
Fax: (868) 624 0842


                                                                                         3
                           INSTRUCTIONS TO TENDERERS

                  PUBLICATION REF.: 9ACP RCA 14 – CCJ ICT INT 1 of 2010


In submitting a tender, the tenderer accepts in full and without restriction the special and
general conditions governing the contract as the sole basis of this tendering procedure,
whatever its own conditions of sale may be, which it hereby waives. Tenderers are
expected to examine carefully and comply with all instructions, forms, contract provisions
and specifications contained in this RFT. Failure to submit a tender containing all the
required information and documentation within the deadline specified will lead to the
rejection of the tender. No account can be taken of any reservation in the tender as regards
the RFT. Any reservation may result in the immediate rejection of the tender without
further evaluation.

These instructions set out the rules for the submission, selection and implementation of
contracts financed under this call for tenders, in conformity with the CCJ Procurement
Guidelines applicable for the instant call. The sections of the CCJ’s Procurement
Guidelines which are applicable to this Request for Tenders (RFT) are available at the
website: http://www.caribbeancourtofjustice.org/tenders




                                                                                          4
1.0     SUPPLIES TO BE PROVIDED
1.1     The subject of the contract is the supply of the following fourteen (14) Lots of
equipment (as outlined in Appendices II and III) and their delivery to the eleven (11)
respective locations indicated- Delivered Duty Unpaid (DDU)1 by the Contractor..


         Each respective Lot must be inclusive of all the items listed there under:

LOT #1: Sub-registry of Antigua

ITEM #                                          Equipment                             Quantity
   1          Videoconferencing HD System Package which should include: One (1)          1
              Codec, One (1) PTZ HD power camera, One (1) HD Power Microphone,
              One (1) Remote, Associated cable , Software, Manuals & 12 month
              warranty
    2         Three (3) Premier Service Agreement for Videoconferencing HD System          1
              Package
     3        Additional HD Power Microphones and associated 15foot cables                 2
     4        Additional PTZ HD Power Camera for Videoconferencing System                  1
     5        10 Meter Cable for additional PTZ HD Power Camera                            1
     6        Power Supply for additional PTZ HD Power Camera                              1
     7        Analog Conference Speaker Phone                                              1
     8        Document Camera System                                                       1
     9        Color Video Marker/Annotation System                                         1
    10        Additional Digitizing Tablet for Color Video Marker/Annotation System        1
    11        UPS Backup Power System with 8 Outlets                                       1
    12        DVD Recorder/Player                                                          1
    13        42’ Flat Panel LCD HDTV Televisions                                          2
    14        Modular Cart System with Integrated Surround Sound Speaker Assembly          1
    15        Camera Tripod with Flat Shelf Attachment Head                                1
    16        Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor /Splitter        1
    17        20 foot Extension Cable for Additional Digitizing Tablets (Item #10)         2
    18        USB Female to Female 15 foot Extension Cable                                 1
    19        Industrial 20 foot electrical extension cord                                 2
    20        Single Link DVI-D Male to DVI-D Male 6 foot cable                            1
    21        DVI-I Male to 3 Male RCA Component RGB 6 foot cable                          2
    22        15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot               1
              Cable
    23        3.5mm Stereo Mini Male to Male 20 foot Cable                                 1
    24        4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable                    4
    25        Double Stereo RCA (L/R) Male to Male 6 foot Cable                            3
    26        Six Foot HD15 Male to Male VGA Cable                                         1
    27        12 inch S-Video Mini-4 Male to Two Female Splitter                           1
    28        20 Foot Composite Video or Digital Audio RCA M/M Cable                       1
    29        Digital Video Scaler                                                         1
    30        Shipment of all Equipment (Items #1 - #29) via airfreight to:                1
              Deputy Registrar
              Sub-Registry, Caribbean Court of Justice
              c/o The High Court of Justice
              St. John’s, Antigua



1
 <DDP (Delivered Duty Paid) /DDU (Delivered Duty Unpaid)> - Incoterms 2000 International
Chamber of Commerce - http://www.iccwbo.org/incoterms/id3040/index.html

                                                                                           5
LOT #2: Sub-registry of Belize

ITEM #                                      Equipment                             Quantity
   1      Videoconferencing HD System Package which should include: One (1)          1
          Codec, One (1) PTZ HD power camera, One (1) HD Power Microphone,
          One (1) Remote, Associated cable , Software, Manuals & 12 month
          warranty
   2      Three (3) Premier Service Agreement for Videoconferencing HD System        1
          Package
    3     Additional HD Power Microphones and associated 15foot cables               2
    4     Additional PTZ HD Power Camera for Videoconferencing System                1
    5     10 Meter Cable for additional PTZ HD Power Camera                          1
    6     Power Supply for additional PTZ HD Power Camera                            1
    7     Analog Conference Speaker Phone                                            1
    8     Document Camera System                                                     1
    9     Color Video Marker/Annotation System                                       1
   10     Additional Digitizing Tablet for Color Video Marker/Annotation System      1
   11     UPS Backup Power System with 8 Outlets                                     1
   12     DVD Recorder/Player                                                        1
   13     42’ Flat Panel LCD HDTV Televisions                                        2
   14     Modular Cart System with Integrated Surround Sound Speaker Assembly        1
   15     Camera Tripod with Flat Shelf Attachment Head                              1
   16     Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor /Splitter      1
   17     20 foot Extension Cable for Additional Digitizing Tablet (Item #10)        2
   18     USB Female to Female 15 foot Extension Cable                               1
   19     Industrial 20 foot electrical extension cord                               2
   20     Single Link DVI-D Male to DVI-D Male 6 foot cable                          1
   21     DVI-I Male to 3 Male RCA Component RGB 6 foot cable                        2
   22     15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot             1
          Cable
   23     3.5mm Stereo Mini Male to Male 20 foot Cable                               1
   24     4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable                  4
   25     Double Stereo RCA (L/R) Male to Male 6 foot Cable                          3
   26     Six Foot HD15 Male to Male VGA Cable                                       1
   27     12 inch S-Video Mini-4 Male to Two Female Splitter                         1
   28     20 Foot Composite Video or Digital Audio RCA M/M Cable                     1
   29     Digital Video Scaler                                                       1
   30     Shipment of all Equipment (Items #1 - #29) via airfreight to:              1
          Deputy Registrar,
          Sub-Registry Caribbean Court of Justice
          Cor. Treasury Lane & Regent Streets
          Belize City, Belize

LOT #3: Sub-registry of Dominica

ITEM #                                   Equipment                                Quantity
   1      Videoconferencing HD System Package which should include: One (1)          1
          Codec, One (1) PTZ HD power camera, One (1) HD Power Microphone,
          One (1) Remote, Associated cable , Software, Manuals & 12 month
          warranty
   2      Three (3) Premier Service Agreement for Videoconferencing HD System        1
          Package
   3      Additional HD Power Microphones and associated 15foot cables               2
   4      Additional PTZ HD Power Camera for Videoconferencing System                1
   5      10 Meter Cable for additional PTZ HD Power Camera                          1

                                                                                      6
   6     Power Supply for additional PTZ HD Power Camera                            1
   7     Analog Conference Speaker Phone                                            1
   8     Document Camera System                                                     1
   9     Color Video Marker/Annotation System                                       1
  10     Additional Digitizing Tablet for Color Video Marker/Annotation System      1
  11     UPS Backup Power System with 8 Outlets                                     1
  12     DVD Recorder/Player                                                        1
  13     42’ Flat Panel LCD HDTV Televisions                                        2
  14     Modular Cart System with Integrated Surround Sound Speaker Assembly        1
  15     Camera Tripod with Flat Shelf Attachment Head                              1
  16     Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor /Splitter      1
  17     20 foot Extension Cable for Additional Digitizing Tablet (Item #10)        2
  18     USB Female to Female 15 foot Extension Cable                               1
  19     Industrial 20 foot electrical extension cord                               2
  20     Single Link DVI-D Male to DVI-D Male 6 foot cable                          1
  21     DVI-I Male to 3 Male RCA Component RGB 6 foot cable                        2
  22     15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot             1
         Cable
  23     3.5mm Stereo Mini Male to Male 20 foot Cable                               1
  24     4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable                  4
  25     Double Stereo RCA (L/R) Male to Male 6 foot Cable                          3
  26     Six Foot HD15 Male to Male VGA Cable                                       1
  27     12 inch S-Video Mini-4 Male to Two Female Splitter                         1
  28     20 Foot Composite Video or Digital Audio RCA M/M Cable                     1
  29     Digital Video Scaler                                                       1
  30     Shipment of all Equipment (Items #1 - #29) via airfreight to:              1
         Deputy Registrar
         Sub-Registry Caribbean Court of Justice
         Roseau
         Commonwealth of Dominica

LOT #4: Sub-registry of Grenada

ITEM #                                   Equipment                               Quantity
   1     Videoconferencing HD System Package which should include: One (1)          1
         Codec, One (1) PTZ HD power camera, One (1) HD Power Microphone,
         One (1) Remote, Associated cable , Software, Manuals & 12 month
         warranty
   2     Three (3) Premier Service Agreement for Videoconferencing HD System        1
         Package
   3     Additional HD Power Microphones and associated 15foot cables               2
   4     Additional PTZ HD Power Camera for Videoconferencing System                1
   5     10 Meter Cable for additional PTZ HD Power Camera                          1
   6     Power Supply for additional PTZ HD Power Camera                            1
   7     Analog Conference Speaker Phone                                            1
   8     Document Camera System                                                     1
   9     Color Video Marker/Annotation System                                       1
  10     Additional Digitizing Tablet for Color Video Marker/Annotation System      1
  11     UPS Backup Power System with 8 Outlets                                     1
  12     DVD Recorder/Player                                                        1
  13     42’ Flat Panel LCD HDTV Televisions                                        2
  14     Modular Cart System with Integrated Surround Sound Speaker Assembly        1
  15     Camera Tripod with Flat Shelf Attachment Head                              1
  16     Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor /Splitter      1
  17     20 foot Extension Cable for Additional Digitizing Tablet (Item #10)        2

                                                                                     7
  18     USB Female to Female 15 foot Extension Cable                               1
  19     Industrial 20 foot electrical extension cord                               2
  20     Single Link DVI-D Male to DVI-D Male 6 foot cable                          1
  21     DVI-I Male to 3 Male RCA Component RGB 6 foot cable                        2
  22     15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot             1
         Cable
  23     3.5mm Stereo Mini Male to Male 20 foot Cable                               1
  24     4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable                  4
  25     Double Stereo RCA (L/R) Male to Male 6 foot Cable                          3
  26     Six Foot HD15 Male to Male VGA Cable                                       1
  27     12 inch S-Video Mini-4 Male to Two Female Splitter                         1
  28     20 Foot Composite Video or Digital Audio RCA M/M Cable                     1
  29     Digital Video Scaler                                                       1
  30     Shipment of all Equipment (Items #1 - #29) via airfreight to:              1
         Deputy Registrar
         Sub-Registry Caribbean Court of Justice
         St. George’s
         Grenada

LOT #5: Sub-registry of Guyana

ITEM #                                     Equipment                             Quantity
   1     Videoconferencing HD System Package which should include: One (1)          1
         Codec, One (1) PTZ HD power camera, One (1) HD Power Microphone,
         One (1) Remote, Associated cable , Software, Manuals & 12 month
         warranty
   2     Three (3) Premier Service Agreement for Videoconferencing HD System        1
         Package
   3     Additional HD Power Microphones and associated 15foot cables               2
   4     Additional PTZ HD Power Camera for Videoconferencing System                1
   5     10 Meter Cable for additional PTZ HD Power Camera                          1
   6     Power Supply for additional PTZ HD Power Camera                            1
   7     Analog Conference Speaker Phone                                            1
   8     Document Camera System                                                     1
   9     Color Video Marker/Annotation System                                       1
  10     Additional Digitizing Tablet for Color Video Marker/Annotation System      1
  11     UPS Backup Power System with 8 Outlets                                     1
  12     DVD Recorder/Player                                                        1
  13     42’ Flat Panel LCD HDTV Televisions                                        2
  14     Modular Cart System with Integrated Surround Sound Speaker Assembly        1
  15     Camera Tripod with Flat Shelf Attachment Head                              1
  16     Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor /Splitter      1
  17     20 foot Extension Cable for Additional Digitizing Tablet (Item #10)        2
  18     USB Female to Female 15 foot Extension Cable                               1
  19     Industrial 20 foot electrical extension cord                               2
  20     Single Link DVI-D Male to DVI-D Male 6 foot cable                          1
  21     DVI-I Male to 3 Male RCA Component RGB 6 foot cable                        2
  22     15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot             1
         Cable
  23     3.5mm Stereo Mini Male to Male 20 foot Cable                               1
  24     4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable                  4
  25     Double Stereo RCA (L/R) Male to Male 6 foot Cable                          3
  26     Six Foot HD15 Male to Male VGA Cable                                       1
  27     12 inch S-Video Mini-4 Male to Two Female Splitter                         1
  28     20 Foot Composite Video or Digital Audio RCA M/M Cable                     1

                                                                                     8
  29     Digital Video Scaler                                                       1
  30     Shipment of all Equipment (Items #1 - #29) to:                             1
         Deputy Registrar
         Sub-Registry Caribbean Court of Justice
         Law Court
         Georgetown, Guyana
         Republic of Guyana,
         South America

LOT #6: Sub-registry of Jamaica

ITEM #                                     Equipment                             Quantity
   1     Videoconferencing HD System Package which should include: One (1)          1
         Codec, One (1) PTZ HD power camera, One (1) HD Power Microphone,
         One (1) Remote, Associated cable , Software, Manuals & 12 month
         warranty
   2     Three (3) Premier Service Agreement for Videoconferencing HD System        1
         Package
   3     Additional HD Power Microphones and associated 15foot cables               2
   4     Additional PTZ HD Power Camera for Videoconferencing System                1
   5     10 Meter Cable for additional PTZ HD Power Camera                          1
   6     Power Supply for additional PTZ HD Power Camera                            1
   7     Analog Conference Speaker Phone                                            1
   8     Document Camera System                                                     1
   9     Color Video Marker/Annotation System                                       1
  10     Additional Digitizing Tablet for Color Video Marker/Annotation System      1
  11     UPS Backup Power System with 8 Outlets                                     1
  12     DVD Recorder/Player                                                        1
  13     42’ Flat Panel LCD HDTV Televisions                                        2
  14     Modular Cart System with Integrated Surround Sound Speaker Assembly        1
  15     Camera Tripod with Flat Shelf Attachment Head                              1
  16     Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor /Splitter      1
  17     20 foot Extension Cable for Additional Digitizing Tablet (Item #10)        2
  18     USB Female to Female 15 foot Extension Cable                               1
  19     Industrial 20 foot electrical extension cord                               2
  20     Single Link DVI-D Male to DVI-D Male 6 foot cable                          1
  21     DVI-I Male to 3 Male RCA Component RGB 6 foot cable                        2
  22     15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot             1
         Cable
  23     3.5mm Stereo Mini Male to Male 20 foot Cable                               1
  24     4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable                  4
  25     Double Stereo RCA (L/R) Male to Male 6 foot Cable                          3
  26     Six Foot HD15 Male to Male VGA Cable                                       1
  27     12 inch S-Video Mini-4 Male to Two Female Splitter                         1
  28     20 Foot Composite Video or Digital Audio RCA M/M Cable                     1
  29     Digital Video Scaler                                                       1
  30     Shipment of all Equipment (Items #1 - #29) to:                             1
         Deputy Registrar
         Sub-Registry Caribbean Court of Justice
         Building E
         134 Tower Street
         Kingston, Jamaica




                                                                                     9
LOT #7: Sub-registry of St. Kitts and Nevis

ITEM #                                      Equipment                             Quantity
   1      Videoconferencing HD System Package which should include: One (1)          1
          Codec, One (1) PTZ HD power camera, One (1) HD Power Microphone,
          One (1) Remote, Associated cable , Software, Manuals & 12 month
          warranty
   2      Three (3) Premier Service Agreement for Videoconferencing HD System        1
          Package
    3     Additional HD Power Microphones and associated 15foot cables               2
    4     Additional PTZ HD Power Camera for Videoconferencing System                1
    5     10 Meter Cable for additional PTZ HD Power Camera                          1
    6     Power Supply for additional PTZ HD Power Camera                            1
    7     Analog Conference Speaker Phone                                            1
    8     Document Camera System                                                     1
    9     Color Video Marker/Annotation System                                       1
   10     Additional Digitizing Tablet for Color Video Marker/Annotation System      1
   11     UPS Backup Power System with 8 Outlets                                     1
   12     DVD Recorder/Player                                                        1
   13     42’ Flat Panel LCD HDTV Televisions                                        2
   14     Modular Cart System with Integrated Surround Sound Speaker Assembly        1
   15     Camera Tripod with Flat Shelf Attachment Head                              1
   16     Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor /Splitter      1
   17     20 foot Extension Cable for Additional Digitizing Tablet (Item #10)        2
   18     USB Female to Female 15 foot Extension Cable                               1
   19     Industrial 20 foot electrical extension cord                               2
   20     Single Link DVI-D Male to DVI-D Male 6 foot cable                          1
   21     DVI-I Male to 3 Male RCA Component RGB 6 foot cable                        2
   22     15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot             1
          Cable
   23     3.5mm Stereo Mini Male to Male 20 foot Cable                               1
   24     4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable                  4
   25     Double Stereo RCA (L/R) Male to Male 6 foot Cable                          3
   26     Six Foot HD15 Male to Male VGA Cable                                       1
   27     12 inch S-Video Mini-4 Male to Two Female Splitter                         1
   28     20 Foot Composite Video or Digital Audio RCA M/M Cable                     1
   29     Digital Video Scaler                                                       1
   30     Shipment of all Equipment (Items #1 - #29) via airfreight to:              1
           Deputy Registrar
          Sub-Registry Caribbean Court of Justice
          East Independence Square
          Basseterre
          St. Kitts and Nevis

LOT #8: Sub-registry of St. Lucia

ITEM #                                  Equipment                                 Quantity
   1      Videoconferencing HD System Package which should include: One (1)          1
          Codec, One (1) PTZ HD power camera, One (1) HD Power Microphone,
          One (1) Remote, Associated cable , Software, Manuals & 12 month
          warranty
   2      Three (3) Premier Service Agreement for Videoconferencing HD System        1
          Package
   3      Additional HD Power Microphones and associated 15foot cables               2
   4      Additional PTZ HD Power Camera for Videoconferencing System                1

                                                                                    10
    5     10 Meter Cable for additional PTZ HD Power Camera                          1
    6     Power Supply for additional PTZ HD Power Camera                            1
    7     Analog Conference Speaker Phone                                            1
    8     Document Camera System                                                     1
    9     Color Video Marker/Annotation System                                       1
   10     Additional Digitizing Tablet for Color Video Marker/Annotation System      1
   11     UPS Backup Power System with 8 Outlets                                     1
   12     DVD Recorder/Player                                                        1
   13     42’ Flat Panel LCD HDTV Televisions                                        2
   14     Modular Cart System with Integrated Surround Sound Speaker Assembly        1
   15     Camera Tripod with Flat Shelf Attachment Head                              1
   16     Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor /Splitter      1
   17     20 foot Extension Cable for Additional Digitizing Tablet (Item #10)        2
   18     USB Female to Female 15 foot Extension Cable                               1
   19     Industrial 20 foot electrical extension cord                               2
   20     Single Link DVI-D Male to DVI-D Male 6 foot cable                          1
   21     DVI-I Male to 3 Male RCA Component RGB 6 foot cable                        2
   22     15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot             1
          Cable
   23     3.5mm Stereo Mini Male to Male 20 foot Cable                               1
   24     4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable                  4
   25     Double Stereo RCA (L/R) Male to Male 6 foot Cable                          3
   26     Six Foot HD15 Male to Male VGA Cable                                       1
   27     12 inch S-Video Mini-4 Male to Two Female Splitter                         1
   28     20 Foot Composite Video or Digital Audio RCA M/M Cable                     1
   29     Digital Video Scaler                                                       1
   30     Shipment of all Equipment (Items #1 - #29) via airfreight to:              1
          Deputy Registrar
          Sub-Registry Caribbean Court of Justice
          2nd Floor
          Heraldine Rock Building
          The Waterfront
          Castries
          St. Lucia

LOT #9: Sub-registry of St. Vincent and the Grenadines

ITEM #                                    Equipment                               Quantity
   1      Videoconferencing HD System Package which should include: One (1)          1
          Codec, One (1) PTZ HD power camera, One (1) HD Power Microphone,
          One (1) Remote, Associated cable , Software, Manuals & 12 month
          warranty
   2      Three (3) Premier Service Agreement for Videoconferencing HD System        1
          Package
    3     Additional HD Power Microphones and associated 15foot cables               2
    4     Additional PTZ HD Power Camera for Videoconferencing System                1
    5     10 Meter Cable for additional PTZ HD Power Camera                          1
    6     Power Supply for additional PTZ HD Power Camera                            1
    7     Analog Conference Speaker Phone                                            1
    8     Document Camera System                                                     1
    9     Color Video Marker/Annotation System                                       1
   10     Additional Digitizing Tablet for Color Video Marker/Annotation System      1
   11     UPS Backup Power System with 8 Outlets                                     1
   12     DVD Recorder/Player                                                        1
   13     42’ Flat Panel LCD HDTV Televisions                                        2

                                                                                    11
  14     Modular Cart System with Integrated Surround Sound Speaker Assembly        1
  15     Camera Tripod with Flat Shelf Attachment Head                              1
  16     Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor /Splitter      1
  17     20 foot Extension Cable for Additional Digitizing Tablet (Item #10)        2
  18     USB Female to Female 15 foot Extension Cable                               1
  19     Industrial 20 foot electrical extension cord                               2
  20     Single Link DVI-D Male to DVI-D Male 6 foot cable                          1
  21     DVI-I Male to 3 Male RCA Component RGB 6 foot cable                        2
  22     15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot             1
         Cable
  23     3.5mm Stereo Mini Male to Male 20 foot Cable                               1
  24     4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable                  4
  25     Double Stereo RCA (L/R) Male to Male 6 foot Cable                          3
  26     Six Foot HD15 Male to Male VGA Cable                                       1
  27     12 inch S-Video Mini-4 Male to Two Female Splitter                         1
  28     20 Foot Composite Video or Digital Audio RCA M/M Cable                     1
  29     Digital Video Scaler                                                       1
  30     Shipment of all Equipment (Items #1 - #29) via airfreight to:              1
         Deputy Registrar
         Sub-Registry Caribbean Court of Justice
         Kingstown
         St. Vincent and the Grenadines

LOT#10: Sub-registry of Suriname

ITEM #                                     Equipment                             Quantity
   1     Videoconferencing HD System Package which should include: One (1)          1
         Codec, One (1) PTZ HD power camera, One (1) HD Power Microphone,
         One (1) Remote, Associated cable , Software, Manuals & 12 month
         warranty
   2     Three (3) Premier Service Agreement for Videoconferencing HD System        1
         Package
   3     Additional HD Power Microphones and associated 15foot cables               2
   4     Additional PTZ HD Power Camera for Videoconferencing System                1
   5     10 Meter Cable for additional PTZ HD Power Camera                          1
   6     Power Supply for additional PTZ HD Power Camera                            1
   7     Analog Conference Speaker Phone                                            1
   8     Document Camera System                                                     1
   9     Color Video Marker/Annotation System                                       1
  10     Additional Digitizing Tablet for Color Video Marker/Annotation System      1
  11     UPS Backup Power System with 8 Outlets                                     1
  12     DVD Recorder/Player                                                        1
  13     42’ Flat Panel LCD HDTV Televisions                                        2
  14     Modular Cart System with Integrated Surround Sound Speaker Assembly        1
  15     Camera Tripod with Flat Shelf Attachment Head                              1
  16     Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor /Splitter      1
  17     20 foot Extension Cable for Additional Digitizing Tablet (Item #10)        2
  18     USB Female to Female 15 foot Extension Cable                               1
  19     Industrial 20 foot electrical extension cord                               2
  20     Single Link DVI-D Male to DVI-D Male 6 foot cable                          1
  21     DVI-I Male to 3 Male RCA Component RGB 6 foot cable                        2
  22     15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot             1
         Cable
  23     3.5mm Stereo Mini Male to Male 20 foot Cable                               1
  24     4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable                  4

                                                                                   12
  25     Double Stereo RCA (L/R) Male to Male 6 foot Cable                          3
  26     Six Foot HD15 Male to Male VGA Cable                                       1
  27     12 inch S-Video Mini-4 Male to Two Female Splitter                         1
  28     20 Foot Composite Video or Digital Audio RCA M/M Cable                     1
  29     Digital Video Scaler                                                       1
  30     Shipment of all Equipment (Items #1 - #29) via airfreight to:              1
         Deputy Registrar
         Sub-Registry Caribbean Court of Justice
         Tamarindelaan 6
         Onafhankelijkheidsplein
         Paramaribo
         Suriname
         South America

LOT #11: Caribbean Court of Justice

ITEM #                                     Equipment                             Quantity
   1     Videoconferencing HD System Package which should include: One (1)          1
         Codec, One (1) PTZ HD power camera, One (1) HD Power Microphone,
         One (1) Remote, Associated cable , Software, Manuals & 12 month
         warranty
   2     Three (3) Premier Service Agreement for Videoconferencing HD System        1
         Package
   3     Additional HD Power Microphones and associated 15foot cables               1
   4     IP-Based VoIP Conference Speaker Phone                                     1
   5     Document Camera System                                                     1
   6     Color Video Marker/Annotation System                                       1
   7      19 inch Touch Screen Monitor for Video Marker/Annotation System           1
   8     UPS Backup Power System with 8 Outlets                                     1
   9     DVD Recorder/Player                                                        1
  10     42’ Flat Panel LCD HDTV Televisions                                        2
  11     Modular Cart System with Integrated Surround Sound Speaker Assembly        1
  12     Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor /Splitter      1
  13     15 foot Extension Cables (USB, RS-232, DB-9) for Touch screen Monitor      1
         for Video Marker/Annotation System (Item #7)
  14     USB Female to Female 15 foot Extension Cable                               1
  15     Industrial 20 foot electrical extension cord                               1
  16     Single Link DVI-D Male to DVI-D Male 6 foot cable                          1
  17     DVI-I Male to 3 RCA Male Component RGB 6 foot cable                        2
  18     15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot             1
         Cable
  19     3.5mm Stereo Mini Male to Male 20 foot Cable                               1
  20     4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable                  4
  21     Double Stereo RCA (L/R) Male to Male 6 foot Cable                          3
  22     Six Foot HD15 Male to Male VGA Cable                                       1
  23     12 inch S-Video Mini-4 Male to Two Female Splitter                         1
  24     20 Foot Composite Video or Digital Audio RCA M/M Cable                     1
  25     Digital Video Scaler                                                       1
  26     Shipment of all Equipment (Items #1 - #25) via airfreight to:              1
         The Caribbean Court of Justice
         134 Henry Street
         Port of Spain
         Republic of Trinidad and Tobago




                                                                                   13
LOT #12: Caribbean Court of Justice

ITEM #                                     Equipment                             Quantity
   1     Videoconferencing HD System Package which should include: One (1)          1
         Codec, One (1) PTZ HD power camera, One (1) HD Power Microphone,
         One (1) Remote, Associated cable , Software, Manuals & 12 month
         warranty
   2     Three (3) Premier Service Agreement for Videoconferencing HD System        1
         Package
   3     Additional HD Power Microphones and associated 15foot cables               1
   4     IP-Based VoIP Conference Speaker Phone                                     1
   5     Document Camera System                                                     1
   6     Color Video Marker/Annotation System                                       1
   7      19 inch Touch Screen Monitor for Video Marker/Annotation System           1
   8     UPS Backup Power System with 8 Outlets                                     1
   9     DVD Recorder/Player                                                        1
  10     42’ Flat Panel LCD HDTV Televisions                                        2
  11     Modular Cart System with Integrated Surround Sound Speaker Assembly        1
  12     Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor /Splitter      1
  13     15 foot Extension Cables (USB, RS-232, DB-9) for Touch screen Monitor      1
         for Video Marker/Annotation System (Item #7)
  14     USB Female to Female 15 foot Extension Cable                               1
  15     Industrial 20 foot electrical extension cord                               1
  16     Single Link DVI-D Male to DVI-D Male 6 foot cable                          1
  17     DVI-I Male to 3 RCA Male Component RGB 6 foot cable                        2
  18     15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot             1
         Cable
  19     3.5mm Stereo Mini Male to Male 20 foot Cable                               1
  20     4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable                  4
  21     Double Stereo RCA (L/R) Male to Male 6 foot Cable                          3
  22     Six Foot HD15 Male to Male VGA Cable                                       1
  23     12 inch S-Video Mini-4 Male to Two Female Splitter                         1
  24     20 Foot Composite Video or Digital Audio RCA M/M Cable                     1
  25     Digital Video Scaler                                                       1
  26     Shipment of all Equipment (Items #1 - #25) via airfreight to:              1
         The Caribbean Court of Justice
         134 Henry Street
         Port of Spain
         Republic of Trinidad and Tobago


LOT #13: Caribbean Court of Justice

ITEM #                             Equipment                                     Quantity
   1   Videoconferencing HD System Package which should include: One                1
       (1) Codec, One (1) PTZ HD power camera, One (1) HD Power
       Microphone, One (1) Remote, Associated cable , Software, Manuals
       & 12 month warranty
   2   Three (3) Premier Service Agreement for Videoconferencing HD                 1
       System Package
   3   Additional HD Power Microphones and associated 15foot cables                 2
   4   Additional PTZ HD Power Camera for Videoconferencing System                  1
   5   25 Meter Cable for additional PTZ HD Power Camera                            1
   6   Power Supply for additional PTZ HD Power Camera                              1

                                                                                   14
  7      Wall mount for HD PTZ camera (which came with                             2
         Videoconferencing Package Item #1 and Item #4)
  8      IP-Based VoIP Conference Speaker Phone                                    1
  9      Document Camera System                                                    1
  10     Color Video Marker/Annotation System                                      1
  11     19 inch Touch Screen Monitor for Color Video Marker/Annotation            1
         System
  12     UPS Backup Power System with 8 Outlets                                    1
  13     DVD Recorder/Player                                                       1
  14     Digital Video Scaler                                                      1
  15     Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor               1
         /Splitter
  16     15 foot Extension Cables (USB, RS-232, DB-9) for 19 inch Touch            1
         Screen Monitor for Color Video Marker/Annotation System (Item
         #10)
  17     USB Female to Female 15 foot Extension Cable                              1
  18     Industrial 20 foot electrical extension cord                              2
  19     Single Link DVI-D Male to DVI-D Male 6 foot cable                         1
  20     DVI-I Male to 3 RCA Component RGB Male 6 foot cable                       2
  21     15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15                 1
         foot Cable
  22     3.5mm Stereo Mini Male to Male 20 foot Cable                              1
  23     4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable                 4
  24     Double Stereo RCA (L/R) Male to Male 6 foot Cable                         3
  25     Six Foot HD15 Male to Male VGA Cable                                      1
  26     12 inch S-Video Mini-4 Male to Two Female Splitter                        1
  27     20 Foot Composite Video or Digital Audio RCA M/M Cable                    1
  28     Modular Audio/Visual Housing Cabinet System with Integrated               1
         Surround Sound Speaker Assembly
  29     Commercial 65 Inch Narrow Bezel LCD Monitor                               2
  30     Wall Mount for Commercial 65” Narrow Bezel LCD Monitor (Item              2
         #29)
  31     Shipment of all Equipment (Items #1 - #30) via airfreight to:             1
         The Caribbean Court of Justice
         134 Henry Street, Port of Spain, Republic of Trinidad and Tobago


LOT #14:MCU

ITEM #                              Equipment                                 Quantity per
                                                                                  set
  1      MULTIPOINT CONFERENCING UNIT (MCU) LOADED WITH                            1
         12     VIDEO/AUDIO            RESOURCE           LICENCES        &
         IMPLEMENTATION SERVICE.
  2      One (1) Three Year Advanced Service Agreement for with 12                 1
         Video/Audio Resource Licenses.
  3      Shipment of all Equipment (Items #1) via airfreight to:                   1
         The Caribbean Court of Justice
         134 Henry Street, Port of Spain, Republic of Trinidad and Tobago



                                                                                  15
1.2 The supplies described in the technical proposal must comply fully with the
    technical specification set out in the RFT (Appendix I) and conform in all respects
    with the drawings, quantities, models, samples, measurements and other
    instructions.

1.3 The supplies described under each Lot must be accompanied by a “Lot” of
    spare parts and/or of consumables. Neither the unit price nor the overall price of
    the spare parts will figure in the evaluation of the tender, except where the unit
    price or the number of parts varies substantially between the tenders received. The
    list of spare parts must be drawn up by the tenderer based on professional
    experience, and taking into account, the places of use. The list must show the unit
    prices of the parts, and calculated on the basis of Article 11.2(below). The CCJ
    reserves the right to alter the list of spare parts. The contractor will be notified and
    the changes shall appear in the contract.
1.4 Tenderers are not authorised to tender for a variant in addition to the present tender.




                                                                                         16
    2.0    TIME TABLE
                                                             DATE                      TIME*
Clarification meeting/site visit (if any)                Not applicable             Not applicable
Deadline for request for any clarifications from
the CCJ                                             Friday 27th August, 2010           3:00PM
Last date on which clarifications are issued by
the CCJ                                            Friday September 3rd 2010           3:00PM
Tender opening session                             Friday September 17th 2010          3:30PM
Deadline for submission of tenders                 Friday September 17th 2010          3:00PM
Notification of award to the successful tenderer        October 1st 2010               4:00PM
Signature of the contract                               October 8th 2010               4:00PM
    3.0    PARTICIPATION
    3.1    Participation in this tender is open to natural and legal persons participating either
           individually, or as a group (consortium) of tenderers from ACP States and Member
           States of the European Union and international organisations.
    3.2 These terms refer to all nationals of the said states and to all legal entities, companies
         or partnerships constituted under, and governed by, the civil, commercial or public
         law of such states and having their statutory office, central administration or
         principal place of business there. A legal entity, company or partnership having only
         its statutory office there must be engaged in an activity which has an effective and
         continuous link with the economy of the state concerned.
    3.3    These rules apply to:
           a) Tenderers
           b) Members of a consortium
           c) Any subcontractors.
    3.4    Natural persons, companies or undertakings falling into a situation set out in sections
           16 and 17 of the CCJ’s Procurement Guidelines. Tenderers must provide declarations
           to the effect that they are not in any of these exclusion situations. The declarations
           must cover all the members of a joint venture/consortium. Tenderers who have been
           guilty of making false declarations may also incur financial penalties and exclusion
           as set out in the CCJ’s Procurement Guidelines.
           The exclusion situation referred to above also applies to any subcontractor.
           Whenever requested by the Contracting Authority, the tenderer/contractor shall
           submit a declaration from the intended subcontractor that it is not in one of the
           exclusion situations. In case of doubt on this declaration of honour, the Contracting
           Authority shall request documentary evidence that the sub-contractor is not in a
           situation of exclusion.
    3.5    To be eligible for participation in this tender procedure, tenderers must prove to the
           satisfaction of the CCJ that they comply with the necessary legal, technical and
           financial requirements and have the means to carry out the contract effectively.
    3.6    If the offer includes subcontracting, it is recommended that the contractual
           arrangements between the tenderer and its subcontractors include mediation,
           according to national and international practices, as a method of dispute resolution.
           In the selection of subcontractors preference shall be given by the supplier to natural
           persons, companies or firms of ACP States capable of providing the supplies
           required on similar terms.


                                                                                                17
4.0   ORIGIN
4.1   Unless otherwise provided in the contract, all supplies and materials purchased must
      originate in a Member State of the European Union and/or the ACP States. In this
      context, the definition of the concept of "originating products" shall be assessed by
      reference to the relevant international agreements, especially Protocol 1 included in
      Appendix V of the ACP-EU Partnership Agreement, and supplies originating in the
      EU shall include supplies originating in the overseas countries and territories.
4.2   All supplies must be normally available on the regional market regardless of the
      actual origin of such goods.

5.0   CURRENCY
Tenders must be presented in Euros or United States Dollars or Trinidad and Tobago
Dollars.

6.0   LOTS
6.1    The tenderer may submit a tender for one Lot, several or all of the Lots.
6.2    Each Lot will form a separate contract and the quantities indicated for different
       Lots will be indivisible. The tenderer must offer the whole of the quantity or
       quantities indicated for each Lot. Under no circumstances will tenders for part of
       the quantities required be taken into consideration. If the tenderer is awarded more
       than one Lot, a single contract may be concluded covering all those Lots.
6.3    A tenderer may include the overall discount he/she would grant in the event of an
       award of some or all of the Lots for which he/she has tendered. The discount should
       be clearly stated for each Lot so it can be announced during the public tender
       opening session.
6.4    Contracts will be awarded Lot by Lot, but the CCJ may select the most favourable
       overall solution after taking into account any discounts offered.

7.0   PERIOD OF VALIDITY
7.1   Tenderers shall be bound by their tenders for a period of 90 days from the deadline
      for the submission of tenders.

8.0   LANGUAGE OF OFFERS
The offers, all correspondence and documents related to the tender exchanged by the
tenderer and the CCJ must be written in English. Supporting documents and printed
literature furnished by the tenderer may be in another language, provided they are
accompanied by a translation into the language of the procedure. For the purposes of
interpretation of the tender, the language of the procedure will prevail.


9.0   SUBMISSION OF TENDERS
9.1   Tenders must be received before the deadline specified in 9.2 and must include the
      documents specified in Item 9.0 of these instructions. Tenders must be sent to the
      following address:



                                                                                         18
                    Attention: 9 ACP RCA 14 – CCJ ICT INT 1 of 2010
                                The Caribbean Court of Justice
                134 Henry Street Port of Spain, Republic of Trinidad and Tobago

           OR hand delivered (including courier services) directly to the CCJ in return for a
           signed and dated receipt.


       Tenders submitted by any other means will not be considered.

           Tenders must comply with the following conditions:
9.2.       Tenderers must submit one original, marked “original”, and 4 copies signed in the
           same way as the original and marked “copy”.All tenders must be received by
           registered letter with acknowledgement of receipt or hand-delivered at the above
           address by Friday 17th September 2010 by 3:00 p.m. (Trinidad & Tobago time).

9.3               All tenders, including appendices and all supporting documents, must be
                  submitted in a sealed envelope bearing only:
                  a) The above address;
                  b) The reference code of this tender, (9 ACP RCA 14 – CCJ
                       ICT INT 1 of 2010);
                  c) Where applicable, the number and name of Lot(s) tendered for;
                  d) The words “Not to be opened before the tender opening session” in
                       English;
                  e) The name of the tenderer.

       The technical and financial offers must be placed in separate sealed envelopes. These
       envelopes should then be placed together in another single sealed envelope/package,
       unless their volume requires a separate submission for each Lot.

       Any alteration or withdrawal of the submitted offer has to be submitted under the
       same conditions identified above, before the submission deadline.

10.0 CONTENTS OF TENDERS
       All tenders submitted shall comply with the requirements in the RFT and must
       comprise:
       Part 1: Technical offer:
       • A detailed description of the supplies tendered in conformity with the technical
           specifications, including any documentation required, e.g. pictures, schematics,
           etc.

       •     The technical offer should be presented as per template (Appendices II and III,
             the Contractor’s Technical Offer) completed when and if necessary, by separate
             sheets for details.

       Part 2: Financial offer:
       •    A financial offer calculated on a basis of DDU (Delivery Duty Unpaid) for the
            supplies tendered.

       •      This financial offer should be presented as per template (Appendix IV*,
              financial offer/budget breakdown), and if necessary, completed by separate
              sheets for the details.
                                                                                           19
        Part 3: Documentation:
        To be supplied utilising templates in Appendix*, as follows:

        •       The tender guarantee for Euros 600 per Lot (use Appendix V);
        •       The “Tender Form for a Supply Contract” (Appendix VI), duly completed,
                which includes the tenderer’s declaration, point 7 (from each member if a
                consortium):
        •       The “Bank Statement Form” (Appendix VII) completed with details of the
                bank account into which payments should be made and accompanied by a bank
                statement issued by the respective financial institution (within the last 60 days).
        •       The Legal Entity Form (Appendix VIII) and the supporting documents (copy
                of VAT Registration Certificate and copy of Company Registration Certificate)
                To be supplied on free formats:
        •       A description of the warranty conditions, which must be in accordance with the
                conditions laid down in Article 40 of the General Conditions.
        •       A statement by the tenderer attesting to the origin of the supplies tendered (or
                other proofs of origin).
        •       Duly authorised signature: an official document certified (board resolution,
                statutes, power of attorney, notary statement, etc.) proving that the person who
                signs on behalf of the company/joint venture/consortium is duly authorised to
                do so.

        Remarks: Tenderers are requested to follow this order of presentation.

        Appendix* refers to templates attached to the RFT. These templates are also
        available on the CCJ’s website. http://www.caribbeancourtofjustice.org/tenders

11.0         PRICING

 11.1  Tenderers must ensure that their submissions are complete and correct and that 
       all requirements are met for the full and proper execution of the contract. All
       prices and discounts must be included in the financial proposal.
 11.2        Depending on whether the supplies proposed are manufactured locally or are to be
             imported into the RECEIVING country, tenderers must quote, by Lot for their tenders on
             one of the following bases:
        a)        For supplies manufactured locally, the overall prices must be quoted for
                  delivery to the place of destination, excluding all domestic taxation applicable
                  from their manufacture and sale. However, VAT must be stated separately.
        b)        For supplies to be imported into the RECEIVING country, overall prices
                  must be quoted for delivery to the place of destination, excluding all duties
                  and taxes applicable to importation and VAT, from which they are exempt.
11.3 The tax and customs rules applicable to supplies shall be those set out in Article 31
     of Appendix IV to the Cotonou Agreement.

11.4 The prices for the contract are fixed and not subject to revision, unless otherwise
     stipulated in the Special Conditions.



                                                                                                20
12.0       ADDITIONAL INFORMATION BEFORE TENDER DEADLINE DATE

Tenderers may request additional information and/or clarification of the tender
requirements from the CCJ. Such request must be submitted in writing by 3:00 pm on
Friday 27th August, 2010, specifying the project number (9 ACP RCA 14 – CCJ ICT INT
1 of 2010) and the contract title (Supply of Videoconferencing and Audio/Visual
Equipment for the Caribbean Court of Justice’s Video Conferencing Project) to:

                       Email: tenderict1@caribbeancourtofjustice.org.

   •    All questions submitted will be answered and published on the CCJ’s Website by
        3:00 p.m. on Friday 3rd September, 2010 and will also be forwarded by email to
        prospective tenderers who have notified the CCJ of their intention to tender.
   •    All tenderers must confirm receipt of answers to questions submitted.
   •    All tenderers will receive an official letter confirming receipt of the tender
        documents by the CCJ, via email.

The CCJ is not obligated to provide clarifications after this date.
Any prospective tenderers seeking to arrange individual meetings with the CCJ during the
tender period may be excluded from the tender procedure.

13.0 CLARIFICATION MEETING/SITE VISIT
No clarification meeting/site visit is planned.


14.0 OPENING OF TENDERS

14.1  The opening and examination of tenders is for the purpose of checking whether the tenders
       are complete, whether the requisite tender guarantees have been furnished, whether the
       required documents have been properly included, and whether the tenders are generally in
       order.

14.2 The tenders will be opened by CCJ representatives in a public session on Friday 17th
     September, 2010 at 3:30 p.m. (Trinidad and Tobago time) at the CCJ, 134 Henry
     Street, Port of Spain, Republic of Trinidad and Tobago. Minutes of the meeting will
     be drawn up and made available, upon request.
14.3 At the tender opening, the tenderers' names, the tender prices, any discount offered,
     written notifications of alteration and withdrawal, the presence of the requisite tender
     guarantee and such other information as the CCJ may consider appropriate may be
     announced.
14.4 After the public opening of the tenders, no information relating to the examination,
     clarification, evaluation and comparison of tenders, or recommendations concerning
     the award of the contract can be disclosed until after the contract has been awarded.
14.5    Any attempt by a tenderer to influence CCJ representatives during the tender
        opening process will cause his/her tender to be rejection.
14.6 All tenders received after the deadline for submission specified in the procurement
     notice or these instructions will be kept by the Contracting Authority. The associated
     guarantees will be returned to the tenderers. No liability can be accepted for late
     delivery of tenders. Late tenders will be rejected and will not be evaluated.


                                                                                            21
15.0 EVALUATION OF TENDERS
15.1    Examination of the administrative conformity of tenders
        The aim at this stage is to determine whether tenderers complied with the
        requirements of the RFT. A tenderer is deemed to have complied with the
        requirements of the RFT if all the conditions, procedures and specifications in the
        RFT have been followed without restrictions.
15.2 Technical evaluation
     Tenderers in compliance with the administrative conformity will be assessed by the
     evaluation committee for their technical capacity.
     The selection criteria are outlined at Item 16.0 in the Procurement Notice.

15.3 Financial evaluation
         a) Tenders found to be technically compliant shall be checked for any
              arithmetical errors in computation and summation. Where there is a
              discrepancy between amounts in figures and in words, the amount in words
              will be the amount taken into account.
              Except for lump-sum contracts, where there is a discrepancy between a unit
              price and the total amount derived from the multiplication of the unit price
              and the quantity, the unit price as quoted will be the price taken into
              account.
         b) Amounts corrected in this way will be binding on the tenderer. If the
              tenderer does not accept them, its tender will be rejected.

15.4 Variant solutions
     Variant solutions will not be taken into consideration.

15.5 Award criteria
     15.5.1 The predominant factor in the award of the contract will be the price.

       15.5.2 Where two tenders are acknowledged to be equivalent, preference shall be given
              to:

             a) The tendered of an ACP State; or

             b) If no such tender is forthcoming, to the tenderer who:
             • allows for the best possible use of the physical and human resources of
                 ACP States; and
             • offers the greatest subcontracting possibilities to ACP companies, firms or
                 natural persons; or
             •    is a consortium of natural persons, companies and firms from ACP States
                  and the Community.

16.0 SIGNATURE OF THE CONTRACT AND PERFORMANCE GUARANTEE
16.1 The successful tenderer will be notified in writing that his/her tender has been
     accepted (letter of award). Before the CCJ signs the contract with the successful
     tenderer, the successful tenderer must provide documentary proof or statements
     required under the law of the country in which the company (or each of the
     companies, in case of a consortium) is established, to show that it does not fall into
     the following exclusion situations listed hereunder as per the CCJ’s Procurement
     Policy actions:

                                                                                               22
  i.      they have been convicted of an offence concerning professional conduct by a
          judgment which has the force of res judicata
 ii.      they are guilty of grave professional misconduct proven by any means which the
          CCJ can justify;
iii.      they have not fulfilled obligations relating to the payment of taxes in accordance
          with the legal provisions of the country where they are established;
 iv.      they are guilty of serious misrepresentation in supplying the information required
          by the contracting authorities as a condition of participation in an invitation to
          tender or contract;
 v.       they have been declared to be in serious breach of contract for failure to comply
          with obligations in connection with another contract with the CCJ;
 vi.      they are in one of the situations allowing exclusion referred to in sections 16 and
          17 of the CCJ’s Procurement Policy in connection with the tender or contract.

         The CCJ will accept as documentary proof that the tendered does not fall into the
         above categories as follows:

       a) The CCJ will accept, as satisfactory evidence that the candidate or tenderer is not in
          one of the situations described in (iv) production of a recent extract from the
          judicial record or, failing that, a recent equivalent document issued by a judicial or
          administrative authority in the country of origin or provenance showing that those
          requirements are satisfied.
       b) The CCJ shall accept, as satisfactory evidence that the candidate or tenderer is not
          in the situation described in (vi) a recent certificate issued by the competent
          authority of the State concerned. Where no such document or certificate is issued in
          the country concerned and for the other cases of exclusion listed above, it may be
          replaced by a sworn/solemn statement made by the interested party before a judicial
          or administrative authority, a notary or a qualified professional body in its country
          of origin or provenance.
       c) Depending on the national legislation of the country in which the tenderer or
          candidate is established, the above documents relate to legal persons and/or natural
          persons including, where considered necessary by the CCJ, company directors or
          any person with powers of representation, decision-making or control in relation to
          the candidate or tenderer.
       d) Where they have doubts concerning the personal situation of candidates or
          tenderers, the CCJ may themselves apply to the competent authorities referred to
          above to obtain any information they consider necessary about that situation.
       e) Whenever one candidate or tenderer, due to its nature (for instance, national public
          administrations and international organisations), cannot fall into some of the
          categories above and/or cannot provide the documents indicated above, a simple
          declaration explaining their situation will suffice.

          This evidence or these documents or statements must carry a date, which cannot be
         more than 1 year before the date of submission of the tender. In addition, a statement
         shall be furnished stating that the situations described in these documents have not
         changed since then.
16.2 The successful tenderer shall also provide evidence of the financial and economic
     standing and the technical and professional capacity according to the selection
     criteria for this call for tender specified in Item 16.0 of the Procurement Notice.




                                                                                             23
16.3 If the successful tenderer fails to provide the documentary proof or statement or the
     evidence of the financial and economic standing and the technical and professional
     capacity within 15 calendar days following the notification of award or if the
     successful tenderer is found to have provided false information, the award will be
     considered null and void. In such a case, the Contracting Authority may award the
     tender to the next lowest tenderer or cancel the tender procedure.

16.4 The CCJ reserves the right to vary the quantities specified for Lots within a range of +/-
      100%. Any increase or decrease due to a variation in the contract may not increase or
      decrease the tender price by more than 15%. The unit prices used in the tender shall be
      applicable to the quantities procured under the variation.

16.5 Within 20 days of receipt of the contract already signed by the Contracting
     Authority, the selected tenderer must sign and date the contract and return it, with the
     performance guarantee, to the Contracting Authority. On signing the contract, the
     successful tenderer will become the Contractor and the contract will enter into force.

16.6 The performance guarantee shall be in the sum of 5 percent of the award of the
      tender to that tenderer and shall be to the benefit of the CCJ. It shall be in the form
      of a bond, a bank guarantee, or letter of credit to the CCJ, or any other form agreed
      to with the CCJ. It will be released within 45 days of the issue of the final
      acceptance certificate by the CCJ, except for the proportion assigned to after-sales
      service.

17.0 TENDER GUARANTEE
      The tender guarantee in the sum of 600 Euros per Lot must accompany all tenders. It
      must be in the form of a bond, a letter of credit, or a bank guarantee, or any other
      form approved by the CCJ. It must remain valid for 45 days beyond the closing date
      for the tender. Tender guarantees provided by tenderers who have not been selected
      shall be returned together with the information letter that the tenderer has been
      unsuccessful. The tender guarantee of the successful tenderer shall be released on the
      signing of the contract, once the performance guarantee has been accepted.

18.0 CANCELLATION OF THE TENDER PROCEDURE
      In the event of a tender procedure's cancellation, tenderers will be notified by the
      CCJ. If the tender procedure is cancelled before the tender opening session the sealed
      envelopes will be returned, unopened, to the tenderers.
      Cancellation may occur where:
      •    the tender procedure has been unsuccessful, namely where no worthwhile
           tender has been received or there has been no response at all;
      •    the economic or technical parameters of the project have been fundamentally
           altered;
      •    exceptional circumstances or force majeure render normal implementation of
           the project impossible;
      •    all technically compliant tenders exceed the financial resources available for
           any Lot;
      •    there have been irregularities in the procedure, in particular where these have
           prevented fair competition.


                                                                                            24
    In no event shall the CCJ be liable for any damages whatsoever including,
    without limitation, damages for loss of profits, in any way connected with the
    cancellation of a tender procedure even if the CCJ has been advised of the
    possibility of damages. The publication of a procurement notice does not
    commit the CCJ to implement the programme or project announced.

19.0 APPEALS
    Tenderers believing that they have been harmed by an error or irregularity during the
    award process may file a complaint with the CCJ.




                                                                                      25
   APPENDIX I
Draft Contract including :
  i. Special Conditions
 ii. General Conditions




                             26
                               DRAFT CONTRACT

TRINIDAD AND TOBAGO




This Agreement is made in duplicate Between The CARIBBEAN COURT OF
JUSTICE (CCJ) (hereinafter referred to as “the Contracting Authority”), an
International Organisation having its offices at #134 Henry Street, Port of Spain in the
Republic of Trinidad and Tobago, of the one part,

and
Name, status and Address of Contractor (hereinafter referred to as “the Contractor)of the
other part,

Whereas the Contracting Authority issued a request for tenders in 14 Lots on ** August 6,
2010 a copy of which is hereto annexed and marked “A”, and
Whereas the Contractor tendered for( inter alia) Lot *, and
Whereas the Contractor has been awarded the contract for Lot(s)*** by letter of award a
copy of which is marked “B”, and
Whereas the contractor has submitted a performance guarantee in the form of (state form of
guarantee), dated ***, 2010



The Contractor agree to (state contractor’s obligations)


THE CONTRACTING AUTHORITY AGREES TO
( state contracting authority’s obligations)


THE CONTRACTING PARTY WARRANTS THAT
(state contracting party’s warranties as to financial and professional capacity AND as to
legal capacity to contract and to contract by the affixing of signature of the person(s)
signing)
(state new goods warranty etc. the supplies are new, unused, of the most recent models and
incorporate all recent improvements in design and materials. The Contractor shall further
warrant that none of the supplies have any defect arising from design, materials or
workmanship. This warranty shall remain valid for a period of one year after provisional
acceptance.)




                                                                                        27
                                CONTRACT TITLE
     SUPPLY OF VIDEOCONFERENCING & AUDIO/VISUAL EQUIPMENT
                        Ref: 9ACP RCA 14 – CCJ ICT INT 1 of 2010



Article 1    Subject
1.1    The subject of the contract shall be the supply and delivery of the following
supplies:
       Videoconferencing equipment and audio/visual peripherals, in one or more of
fourteen (14) Lot(s)

             Lot 1
             One (1) Videoconferencing HD           system packages (inclusive of Codec,
             PTZ HD Camera, Power Microphone & Cable, Remote, Cable Bundle,
             Software, Manuals and Standard 12 month warranty), One (1) three year
             Advanced Service Agreements for Videoconferencing HD System
             Packages, one (1) additional PTZ HD Camera, (1) 10foot cable for
             additional PTZ HD Camera, one (1) power supply/cable for additional PTZ
             HD Camera, cables, two (2) additional HD Power Microphones and
             associated 15foot cables, one (1) Analog Conference Speakerphone, one
             (1) Document Camera Systems, one (1) Color Video Marker/Annotation
             Systems, one (1) additional Digitizing Tablets for Color Video
             Marker/Annotation System, one (1) UPS Backup Power System, one (1)
             DVD Recorders/Player, two (1) 42 inch Flat Panel LCD HDTV Televisions,
             one (1) Modular Audio/Visual Mobile Housing Carts with integrated
             surround sound assembly, one (1) Camera Tripod with flat head attachment,
             one (1) Analog to Digital Convertors/Splitter, Two (2) 20 foot Extension
             Cables for Digitizing Tablet for Video Marker/Annotation System, one (1)
             USB Female to Female 15 foot Extension Cable, two (2) Industrial 20 foot
             electrical extension cord, one (1) Single Link DVI-D Male to DVI-D Male
             6 foot cable, two (2) DVI-I to 3 RCA Component RGB 6 foot cable, one (1)
             15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot
             Cable, one (1) 3.5mm Stereo Mini Male to Male 20 foot Cable, four (4) 4-
             PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cables, three (3)
             Double Stereo RCA (L/R) Male to Male 6 foot Cable, One (1) Six Foot
             HD15 Male to Male VGA Monitor Cable, One (1) 12 inch S-Video Mini-4
             Male to Two Female Splitter, One (1) 20 Foot Composite Video or Digital
             Audio RCA M/M Cable, One (1) Digital Video Scaler, Shipment of all
             equipment via airfreight to the Deputy Registrar, Sub-Registry Caribbean
             Court of Justice, St. John’s, Antigua.

             Lot 2
             One (1) Videoconferencing HD      system packages (inclusive of Codec,
             PTZ HD Camera, Power Microphone & Cable, Remote, Cable Bundle,
             Software, Manuals and Standard 12 month warranty), One (1) three year
             Advanced Service Agreements for Videoconferencing HD System
             Packages, one (1) additional PTZ HD Cameras, one (1) 10foot cable for
             additional PTZ HD Camera, one (1) power supply/cable for additional PTZ
             HD Camera, cables, two (2) additional HD Power Microphones and

                                                                                     28
associated 15foot cables, one (1) Analog Conference Speakerphone, one
(1) Document Camera Systems, one (1) Color Video Marker/Annotation
System, one (1) additional Digitizing Tablets for Color Video
Marker/Annotation System, one (1) UPS Backup Power System, one (1)
DVD Recorders/Player, two (1) 42 inch Flat Panel LCD HDTV Televisions,
one (1) Modular Audio/Visual Mobile Housing Carts with integrated
surround sound assembly, one (1) Camera Tripod with flat head attachment,
one (1) Analog to Digital Convertors/Splitter, Two (2) 20 foot Extension
Cables for Digitizing Tablets for Video Marker/Annotation System, one (1)
USB Female to Female 15 foot Extension Cable, two (2) Industrial 20 foot
electrical extension cord, one (1) Single Link DVI-D Male to DVI-D Male
6 foot cable, two (2) DVI-I to 3 RCA Component RGB 6 foot cable, one (1)
15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot
Cable, one (1) 3.5mm Stereo Mini Male to Male 20 foot Cable, four (4) 4-
PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cables, three (3)
Double Stereo RCA (L/R) Male to Male 6 foot Cable, One (1) Six Foot
HD15 Male to Male VGA Monitor Cable, One (1) 12 inch S-Video Mini-4
Male to Two Female Splitter, One (1) 20 Foot Composite Video or Digital
Audio RCA M/M Cable, One (1) Digital Video Scaler, Shipment of all
equipment via airfreight to The Deputy Registrar, Sub-Registry Caribbean
Court of Justice, Belize City, Belize.

Lot 3
One (1) Videoconferencing HD          system packages (inclusive of Codec,
PTZ HD Camera, Power Microphone & Cable, Remote, Cable Bundle,
Software, Manuals and Standard 12 month warranty), One (1) three year
Advanced Service Agreements for Videoconferencing HD System
Packages, one (1) additional HD PTZ Camera, one (1) 10foot cable for
additional PTZ HD Camera, one (1) power supply/cable for additional PTZ
HD Camera, cables, two (2) additional HD Power Microphones and
associated 15foot cables, one (1) Analog Conference Speakerphone, one
(1) Document Camera Systems, one (1) Color Video Marker/Annotation
Systems, one (1) additional Digitizing Tablets for Color Video
Marker/Annotation System, one (1) UPS Backup Power System, one (1)
DVD Recorders/Player, two (1) 42 inch Flat Panel LCD HDTV Televisions,
one (1) Modular Audio/Visual Mobile Housing Carts with integrated
surround sound assembly, one (1) Camera Tripod with flat head attachment,
one (1) Analog to Digital Convertors/Splitter, Two (2) 20 foot Extension
Cables for Digitizing Tablets for Video Marker/Annotation System, one (1)
USB Female to Female 15 foot Extension Cable, two (2) Industrial 20 foot
electrical extension cord, one (1) Single Link DVI-D Male to DVI-D Male
6 foot cable, two (2) DVI-I to 3 RCA Component RGB 6 foot cable, one (1)
15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot
Cable, one (1) 3.5mm Stereo Mini Male to Male 20 foot Cable, four (4) 4-
PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cables, three (3)
Double Stereo RCA (L/R) Male to Male 6 foot Cable, One (1) Six Foot
HD15 Male to Male VGA Monitor Cable, One (1) 12 inch S-Video Mini-4
Male to Two Female Splitter, One (1) 20 Foot Composite Video or Digital
Audio RCA M/M Cable, One (1) Digital Video Scaler, Shipment of all
equipment via airfreight to the Deputy Registrar, Sub-Registry Caribbean
Court of Justice, Roseau, Commonwealth of Dominica.


                                                                       29
Lot 4
One (1) Videoconferencing HD          system packages (inclusive of Codec,
PTZ HD Camera, Power Microphone & Cable, Remote, Cable Bundle,
Software, Manuals and Standard 12 month warranty), One (1) three year
Advanced Service Agreements for Videoconferencing HD System
Packages, one (1) additional PTZ HD Camera, one (1) 10foot cable for
additional PTZ HD Camera, one (1) power supply/cable for additional PTZ
HD Camera, cables, two (2) additional HD Power Microphones and
associated 15foot cables, one (1) Analog Conference Speakerphone, one
(1) Document Camera Systems, one (1) Color Video Marker/Annotation
Systems, one (1) additional Digitizing Tablets for Color Video
Marker/Annotation System, one (1) UPS Backup Power System, one (1)
DVD Recorders/Player, two (1) 42 inch Flat Panel LCD HDTV Televisions,
one (1) Modular Audio/Visual Mobile Housing Carts with integrated
surround sound assembly, one (1) Camera Tripod with flat head attachment,
one (1) Analog to Digital Convertors/Splitter, Two (2) 20 foot Extension
Cables for Digitizing Tablets for Video Marker/Annotation System, one (1)
USB Female to Female 15 foot Extension Cable, two (2) Industrial 20 foot
electrical extension cord, one (1) Single Link DVI-D Male to DVI-D Male
6 foot cable, two (2) DVI-I to 3 RCA Component RGB 6 foot cable, one (1)
15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot
Cable, one (1) 3.5mm Stereo Mini Male to Male 20 foot Cable, four (4) 4-
PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cables, three (3)
Double Stereo RCA (L/R) Male to Male 6 foot Cable, One (1) Six Foot
HD15 Male to Male VGA Monitor Cable, One (1) 12 inch S-Video Mini-4
Male to Two Female Splitter, One (1) 20 Foot Composite Video or Digital
Audio RCA M/M Cable, One (1) Digital Video Scaler, Shipment of all
equipment via airfreight to the Deputy Registrar, Sub-Registry Caribbean
Court of Justice, St. George’s, Grenada.

Lot 5
One (1) Videoconferencing HD          system packages (inclusive of Codec,
PTZ HD Camera, Power Microphone & Cable, Remote, Cable Bundle,
Software, Manuals and Standard 12 month warranty), One (1) three year
Advanced Service Agreements for Videoconferencing HD System
Packages, one (1) additional PTZ HD Camera, one (1) 10foot cable for
additional PTZ HD Camera, one (1) power supply/cable for additional PTZ
HD Camera, cables, two (2) additional HD Power Microphones and
associated 15foot cables, one (1) Analog Conference Speakerphone, one
(1) Document Camera Systems, one (1) Color Video Marker/Annotation
Systems, one (1) additional Digitizing Tablets for Color Video
Marker/Annotation System, one (1) UPS Backup Power System, one (1)
DVD Recorders/Player, two (1) 42 inch Flat Panel LCD HDTV Televisions,
one (1) Modular Audio/Visual Mobile Housing Carts with integrated
surround sound assembly, one (1) Camera Tripod with flat head attachment,
one (1) Analog to Digital Convertors/Splitter, Two (2) 20 foot Extension
Cables for Digitizing Tablets for Video Marker/Annotation System, one (1)
USB Female to Female 15 foot Extension Cable, two (2) Industrial 20 foot
electrical extension cord, one (1) Single Link DVI-D Male to DVI-D Male
6 foot cable, two (2) DVI-I to 3 RCA Component RGB 6 foot cable, one (1)
15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot
Cable, one (1) 3.5mm Stereo Mini Male to Male 20 foot Cable, four (4) 4-

                                                                       30
PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cables, three (3)
Double Stereo RCA (L/R) Male to Male 6 foot Cable, One (1) Six Foot
HD15 Male to Male VGA Monitor Cable, One (1) 12 inch S-Video Mini-4
Male to Two Female Splitter, One (1) 20 Foot Composite Video or Digital
Audio RCA M/M Cable, One (1) Digital Video Scaler, Shipment of all
equipment via airfreight to the Deputy Registrar, Sub-Registry Caribbean
Court of Justice, Law Court, Georgetown, Guyana.

Lot 6
One (1) Videoconferencing HD          system packages (inclusive of Codec,
PTZ HD Camera, Power Microphone & Cable, Remote, Cable Bundle,
Software, Manuals and Standard 12 month warranty), One (1) three year
Advanced Service Agreements for Videoconferencing HD System
Packages, one (1) additional PTZ HD Camera, one (1) 10foot cable for
additional PTZ HD Camera, one (1) power supply/cable for additional PTZ
HD Camera, cables, two (2) additional HD Power Microphones and
associated 15foot cables, one (1) Analog Conference Speakerphone, one
(1) Document Camera Systems, one (1) Color Video Marker/Annotation
System, one (1) additional Digitizing Tablets for Color Video
Marker/Annotation System, one (1) UPS Backup Power System, one (1)
DVD Recorders/Player, two (1) 42 inch Flat Panel LCD HDTV Televisions,
one (1) Modular Audio/Visual Mobile Housing Carts with integrated
surround sound assembly, one (1) Camera Tripod with flat head attachment,
one (1) Analog to Digital Convertors/Splitter, Two (2) 20 foot Extension
Cables for Digitizing Tablets for Video Marker/Annotation System, one (1)
USB Female to Female 15 foot Extension Cable, two (2) Industrial 20 foot
electrical extension cord, one (1) Single Link DVI-D Male to DVI-D Male
6 foot cable, two (2) DVI-I to 3 RCA Component RGB 6 foot cable, one (1)
15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot
Cable, one (1) 3.5mm Stereo Mini Male to Male 20 foot Cable, four (4) 4-
PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cables, three (3)
Double Stereo RCA (L/R) Male to Male 6 foot Cable, One (1) Six Foot
HD15 Male to Male VGA Monitor Cable, One (1) 12 inch S-Video Mini-4
Male to Two Female Splitter, One (1) 20 Foot Composite Video or Digital
Audio RCA M/M Cable, One (1) Digital Video Scaler, Shipment of all
equipment via airfreight to the Deputy Registrar, Sub-Registry Caribbean
Court of Justice, Kingston, Jamaica.

Lot 7
One (1) Videoconferencing HD       system packages (inclusive of Codec,
PTZ HD Camera, Power Microphone & Cable, Remote, Cable Bundle,
Software, Manuals and Standard 12 month warranty), One (1) three year
Advanced Service Agreements for Videoconferencing HD System
Packages, one (1) additional PTZ HD Camera, one (1) 10foot cable for
additional PTZ HD Camera, one (1) power supply/cable for additional PTZ
HD Camera, cables, two (2) additional HD Power Microphones and
associated 15foot cables, one (1) Analog Conference Speakerphone, one
(1) Document Camera Systems, one (1) Color Video Marker/Annotation
System, one (1) additional Digitizing Tablets for Color Video
Marker/Annotation System, one (1) UPS Backup Power System, one (1)
DVD Recorders/Player, two (1) 42 inch Flat Panel LCD HDTV Televisions,
one (1) Modular Audio/Visual Mobile Housing Carts with integrated

                                                                       31
surround sound assembly, one (1) Camera Tripod with flat head attachment,
one (1) Analog to Digital Convertors/Splitter, Two (2) 20 foot Extension
Cables for Digitizing Tablets for Video Marker/Annotation System, one (1)
USB Female to Female 15 foot Extension Cable, two (2) Industrial 20 foot
electrical extension cord, one (1) Single Link DVI-D Male to DVI-D Male
6 foot cable, two (2) DVI-I to 3 RCA Component RGB 6 foot cable, one (1)
15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot
Cable, one (1) 3.5mm Stereo Mini Male to Male 20 foot Cable, four (4) 4-
PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cables, three (3)
Double Stereo RCA (L/R) Male to Male 6 foot Cable, One (1) Six Foot
HD15 Male to Male VGA Monitor Cable, One (1) 12 inch S-Video Mini-4
Male to Two Female Splitter, One (1) 20 Foot Composite Video or Digital
Audio RCA M/M Cable, One (1) Digital Video Scaler, Shipment of all
equipment via airfreight to the Deputy Registrar, Sub-Registry Caribbean
Court of Justice, 2nd Floor, Heraldine Rock Building, The Waterfront,
Castries, St. Lucia.

Lot 8
One (1) Videoconferencing HD          system packages (inclusive of Codec,
PTZ HD Camera, Power Microphone & Cable, Remote, Cable Bundle,
Software, Manuals and Standard 12 month warranty), One (1) three year
Advanced Service Agreements for Videoconferencing HD System
Packages, one (1) additional PTZ HD Camera, one (1) 10foot cable for
additional PTZ HD Camera, one (1) power supply/cable for additional PTZ
HD Camera, cables, two (2) additional HD Power Microphones and
associated 15foot cables, one (1) Analog Conference Speakerphone, one
(1) Document Camera Systems, one (1) Color Video Marker/Annotation
System, one (1) additional Digitizing Tablets for Color Video
Marker/Annotation System, one (1) UPS Backup Power System, one (1)
DVD Recorders/Player, two (1) 42 inch Flat Panel LCD HDTV Televisions,
one (1) Modular Audio/Visual Mobile Housing Carts with integrated
surround sound assembly, one (1) Camera Tripod with flat head attachment,
one (1) Analog to Digital Convertors/Splitter, Two (2) 20 foot Extension
Cables for Digitizing Tablets for Video Marker/Annotation System, one (1)
USB Female to Female 15 foot Extension Cable, two (2) Industrial 20 foot
electrical extension cord, one (1) Single Link DVI-D Male to DVI-D Male
6 foot cable, two (2) DVI-I to 3 RCA Component RGB 6 foot cable, one (1)
15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot
Cable, one (1) 3.5mm Stereo Mini Male to Male 20 foot Cable, four (4) 4-
PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cables, three (3)
Double Stereo RCA (L/R) Male to Male 6 foot Cable, One (1) Six Foot
HD15 Male to Male VGA Monitor Cable, One (1) 12 inch S-Video Mini-4
Male to Two Female Splitter, One (1) 20 Foot Composite Video or Digital
Audio RCA M/M Cable, One (1) Digital Video Scaler, Shipment of all
equipment via airfreight to the Deputy Registrar, Sub-Registry Caribbean
Court of Justice, The Judicial and Legal Complex, East Independence
Square, Basseterre, St. Kitts.

Lot 9
One (1) Videoconferencing HD      system packages (inclusive of Codec,
PTZ HD Camera, Power Microphone & Cable, Remote, Cable Bundle,
Software, Manuals and Standard 12 month warranty), One (1) three year

                                                                       32
Advanced Service Agreements for Videoconferencing HD System
Packages, one (1) additional PTTZ HD Camera, one (1) 10foot cable for
additional PTZ HD Camera, one (1) power supply/cable for additional PTZ
HD Camera, cables, two (2) additional HD Power Microphones and
associated 15foot cables, one (1) Analog Conference Speakerphone, one
(1) Document Camera Systems, one (1) Color Video Marker/Annotation
System, one (1) additional Digitizing Tablets for Color Video
Marker/Annotation System, one (1) UPS Backup Power System, one (1)
DVD Recorders/Player, two (1) 42 inch Flat Panel LCD HDTV Televisions,
one (1) Modular Audio/Visual Mobile Housing Carts with integrated
surround sound assembly, one (1) Camera Tripod with flat head attachment,
one (1) Analog to Digital Convertors/Splitter, Two (2) 20 foot Extension
Cables for Digitizing Tablets for Video Marker/Annotation System, one (1)
USB Female to Female 15 foot Extension Cable, two (2) Industrial 20 foot
electrical extension cord, one (1) Single Link DVI-D Male to DVI-D Male
6 foot cable, two (2) DVI-I to 3 RCA Component RGB 6 foot cable, one (1)
15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot
Cable, one (1) 3.5mm Stereo Mini Male to Male 20 foot Cable, four (4) 4-
PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cables, three (3)
Double Stereo RCA (L/R) Male to Male 6 foot Cable, One (1) Six Foot
HD15 Male to Male VGA Monitor Cable, One (1) 12 inch S-Video Mini-4
Male to Two Female Splitter, One (1) 20 Foot Composite Video or Digital
Audio RCA M/M Cable, One (1) Digital Video Scaler, Shipment of all
equipment via airfreight to the Deputy Registrar, Sub-Registry Caribbean
Court of Justice, Kingstown, St. Vincent and the Grenadines.

Lot 10
One (1) Videoconferencing HD          system packages (inclusive of Codec,
PTZ HD Camera, Power Microphone & Cable, Remote, Cable Bundle,
Software, Manuals and Standard 12 month warranty), One (1) three year
Advanced Service Agreements for Videoconferencing HD System
Packages, one (1) additional PTZ HD Cameras, one (1) 10foot cable for
additional PTZ HD Camera, one (1) power supply/cable for additional PTZ
HD Camera, cables, two (2) additional HD Power Microphones and
associated 15foot cables, one (1) Analog Conference Speakerphone, one
(1) Document Camera Systems, one (1) Color Video Marker/Annotation
System, one (1) additional Digitizing Tablets for Color Video
Marker/Annotation System, one (1) UPS Backup Power System, one (1)
DVD Recorders/Player, two (1) 42 inch Flat Panel LCD HDTV Televisions,
one (1) Modular Audio/Visual Mobile Housing Carts with integrated
surround sound assembly, one (1) Camera Tripod with flat head attachment,
one (1) Analog to Digital Convertors/Splitter, Two (2) 20 foot Extension
Cables for Digitizing Tablets for Video Marker/Annotation System, one (1)
USB Female to Female 15 foot Extension Cable, two (2) Industrial 20 foot
electrical extension cord, one (1) Single Link DVI-D Male to DVI-D Male
6 foot cable, two (2) DVI-I to 3 RCA Component RGB 6 foot cable, one (1)
15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15 foot
Cable, one (1) 3.5mm Stereo Mini Male to Male 20 foot Cable, four (4) 4-
PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cables, three (3)
Double Stereo RCA (L/R) Male to Male 6 foot Cable, One (1) Six Foot
HD15 Male to Male VGA Monitor Cable, One (1) 12 inch S-Video Mini-4
Male to Two Female Splitter, One (1) 20 Foot Composite Video or Digital

                                                                       33
Audio RCA M/M Cable, One (1) Digital Video Scaler, Shipment of all
equipment via airfreight to the Deputy Registrar, Sub-Registry Caribbean
Court of Justice, Tamarindelaan 6, Onafhankelijkheidsplein, Paramaribo,
Suriname.

Lot 11
One (1) Videoconferencing HD          system packages (inclusive of Codec,
PTZ HD Camera, Power Microphone & Cable, Remote, Cable Bundle,
Software, Manuals and Standard 12 month warranty), One (1) three year
Advanced Service Agreements for Videoconferencing HD System
Packages, one (1) additional HD Power Microphones and associated 15foot
cable, one (1) IP-Based VoIP Conference Speakerphone, one (1) Document
Camera Systems, one (1) Color Video Marker/Annotation System, one (1)
19 inch Digitizing Touch Screen for Color Video Marker/Annotation
System, one (1) UPS Backup Power System, one (1) DVD
Recorders/Player, two (1) 42 inch Flat Panel LCD HDTV Televisions, one
(1) Modular Audio/Visual Mobile Housing Carts with integrated surround
sound assembly, one (1) Analog to Digital Convertors/Splitter, 20 foot
Extension Cables for Touch Screen for Video Marker/Annotation System,
one (1) USB Female to Female 15 foot Extension Cable, one (1) Industrial
20 foot electrical extension cord, one (1) Single Link DVI-D Male to DVI-
D Male 6 foot cable, two (2) DVI-I to 3 RCA Component RGB 6 foot
cable, one (1) 15-Pin (VGA) with 3.5mm Mini Stereo Male to Male
Combo 15 foot Cable, one (1) 3.5mm Stereo Mini Male to Male 20 foot
Cable, four (4) 4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot
Cables, three (3) Double Stereo RCA (L/R) Male to Male 6 foot Cable, One
(1) 12 inch S-Video Mini-4 Male to Two Female Splitter, One (1) 20 Foot
Composite Video or Digital Audio RCA M/M Cable, One (1) Digital Video
Scaler, Shipment of all equipment via airfreight to the Caribbean Court of
Justice, 134 Henry Street, Port of Spain, Republic of Trinidad and Tobago.

Lot 12
One (1) Videoconferencing HD          system packages (inclusive of Codec,
PTZ HD Camera, Power Microphone & Cable, Remote, Cable Bundle,
Software, Manuals and Standard 12 month warranty), One (1) three year
Advanced Service Agreements for Videoconferencing HD System
Packages, one (1) additional HD Power Microphones and associated 15foot
cable, one (1) IP-Based VoIP Conference Speakerphone, one (1) Document
Camera Systems, one (1) Color Video Marker/Annotation System, one (1)
19 inch Digitizing Touch Screen for Color Video Marker/Annotation
System, one (1) UPS Backup Power System, one (1) DVD
Recorders/Player, two (1) 42 inch Flat Panel LCD HDTV Televisions, one
(1) Modular Audio/Visual Mobile Housing Carts with integrated surround
sound assembly, one (1) Analog to Digital Convertors/Splitter, 20 foot
Extension Cables for Touch Screen for Video Marker/Annotation System,
one (1) USB Female to Female 15 foot Extension Cable, one (1) Industrial
20 foot electrical extension cord, one (1) Single Link DVI-D Male to DVI-
D Male 6 foot cable, two (2) DVI-I to 3 RCA Component RGB 6 foot
cable, one (1) 15-Pin (VGA) with 3.5mm Mini Stereo Male to Male
Combo 15 foot Cable, one (1) 3.5mm Stereo Mini Male to Male 20 foot
Cable, four (4) 4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot
Cables, three (3) Double Stereo RCA (L/R) Male to Male 6 foot Cable, One

                                                                       34
(1) 12 inch S-Video Mini-4 Male to Two Female Splitter, One (1) 20 Foot
Composite Video or Digital Audio RCA M/M Cable, One (1) Digital Video
Scaler, Shipment of all equipment via airfreight to the Caribbean Court of
Justice, 134 Henry Street, Port of Spain, Republic of Trinidad and Tobago.

Lot 13
One (1) Videoconferencing HD         system packages (inclusive of Codec,
PTZ HD Camera, Power Microphone & Cable, Remote, Cable Bundle,
Software, Manuals and Standard 12 month warranty), One (1) three year
Advanced Service Agreements for Videoconferencing HD System
Packages, one (1) additional PTZ HD Cameras, one (1) 25 foot cable for
additional PTZ HD Camera, one (1) power supply/cable for additional PTZ
HD Camera, two (2) additional HD Power Microphones and associated
15foot cables, two (2) wall mounts for PTZ Cameras, one (1) IP-Based
VoIP Conference Speakerphone, one (1) Document Camera Systems, one
(1) Color Video Marker/Annotation System, one (1) 19 inch DTouch
Screen Monitor for Color Video Marker/Annotation System, one (1) UPS
Backup Power System, one (1) DVD Recorders/Player, two (2) commercial
65 Inch narrow bezel LCD viewing monitors, t1o (2) wall mounts for 65
inch LCD viewing monitors, one (1) Modular Audio/Visual Housing
Cabinet with integrated surround sound assembly, one (1) Analog
Video/Audio (S-Video/RCA) to Digital (USB) Convertor /Splitter, one (1)
DVD Player/Recorder, one (1) Digital Video Scaler, One (1) 15 foot
Extension Cables (USB, RS-232, DB-9) for 19 inch Touch Screen Monitor
for Color Video Marker/Annotation System , one (1) USB Female to
Female 15 foot Extension Cable, two (2) Industrial 20 foot electrical
extension cord, one (1) Single Link DVI-D Male to DVI-D Male 6 foot
cable, two (2) DVI-I Male to 3 RCA Component RGB Male 6 foot cable,
one (1) 15-Pin (VGA) with 3.5mm Mini Stereo Male to Male Combo 15
foot Cable, one (1) 3.5mm Stereo Mini Male to Male 20 foot Cable, four
(4) 4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable, three (3)
Double Stereo RCA (L/R) Male to Male 6 foot Cables, one (1) Six Foot
HD15 Male to Male VGA Cable, one (1) 12 inch S-Video Mini-4 Male to
Two Female Splitter, one (1) 20 Foot Composite Video or Digital Audio
RCA M/M Cable, Shipment of all equipment via airfreight to the Caribbean
Court of Justice, 134 Henry Street, Port of Spain, Republic of Trinidad and
Tobago.

Lot 14
One (1) Videoconferencing Multipoint Conference Unit equipped with 12
Audio/Video Endpoint licenses and Implementation Service, Three Year
Advanced Service Agreement for Videoconferencing Multipoint
Conference Unit equipped with 12 Audio/Video Endpoint licenses,
Shipment of all equipment via airfreight to the Supreme Court of Jamaica,
Kingston, Jamaica..

The place of acceptance of the supplies shall be as follows:
LOT #1- Sub-Registry Caribbean Court of Justice, St. John’s, Antigua
LOT #2 - Sub-Registry Caribbean Court of Justice, Belize City, Belize
LOT #3 - Sub-Registry Caribbean Court of Justice, Roseau, Commonwealth
         of Dominica
LOT #4 - Sub-Registry Caribbean Court of Justice, St. George’s, Grenada

                                                                        35
               LOT #5 - Sub-Registry Caribbean Court of Justice, Georgetown, Guyana
               LOT #6 - Sub-Registry Caribbean Court of Justice, Kingston, Jamaica
               LOT #7 - Sub-Registry Caribbean Court of Justice, Castries, St. Lucia
               LOT #8 - Sub-Registry Caribbean Court of Justice, Basseterre, St. Kitts
               LOT #9 - Sub-Registry Caribbean Court of Justice, Kingstown, St. Vincent
                        and the Grenadines
               LOT #10 - Sub-Registry Caribbean Court of Justice, Paramaribo, Suriname
               LOT #11 – CCJ, Port of Spain, Republic of Trinidad & Tobago
               LOT #12 – CCJ, Port of Spain, Republic of Trinidad & Tobago
               LOT #13 – CCJ, Port of Spain, Republic of Trinidad & Tobago
               LOT #14 – CCJ, Port of Spain, Republic of Trinidad & Tobago

               The time limits for delivery for all Lots shall be 30 days after signing of
               contract.
               Incoterm applicable shall be DDU2.
               The implementation period shall run from contract signature to provisional
               acceptance of each equipment Lot as the respective Sub-Registry.

1.2    The Contractor shall comply with the terms of the Special Conditions and the
       technical appendix.
1.3    The supplies which form the subject of the contract (Lots numbers 1to 14) must be
       accompanied by the spare parts described by the Contractor in his tender and by the
       accessories / other items necessary for using the goods over a period of three years,
       as specified in the instructions to tenderers.


Article 2      Origin
All supplies must originate in the Member state contributing to the EDF and/or the ACP
States. A certificate of origin for the supplies must be provided by the Contractor at the
latest when he requests provisional acceptance of the supplies. Failure to comply with this
condition may result in the termination of the contract. Contractors must present a
certificate of origin to the contracting authority when bringing supplies into the ACP State
when provisional acceptance of the supplies takes place. Failure to comply with this
condition may result in the termination of the contract.
or
The National Authorising Officer has decided on purchases on the local market and
informed the Commission thereof:
All supplies must be normally available on the regional market regardless of the actual
origin of such goods.
The definition of the concept of "originating products" shall be assessed by reference to the
relevant international agreements, especially Protocol 1 included in Appendix V of the
ACP-EU Partnership Agreement, and supplies originating in the Community shall include
supplies originating in the Overseas Countries, Territories.




2
 <DDU (Delivered Duty Unpaid)> - Incoterms 2000 International Chamber of Commerce -
http://www.iccwbo.org/incoterms/id3040/index.html

                                                                                          36
Article 3     Price
3.1    The price of the supplies shall be that shown on the financial offer (specimen in
       Appendix IV). The total contract price shall be shown in Euros or United States
       dollars or Trinidad and Tobago dollars.
3.2    The price referred to in Article 3.1 above shall be the sole remuneration owed by
       the contracting authority to the Contractor under the contract. It shall be firm and
       shall not be subject to revision.
3.3    Payments shall be made in accordance with the General Conditions and/or the
       Special Conditions.
Article 4     Order of precedence of contract documents
The contract is made up of the following documents, in order of precedence:
        - the contract agreement;
        - the Special Conditions
        - the General Conditions (Appendix I);
        - the Technical Specifications (Appendix II [including clarifications before the
          deadline for submission of tenders and minutes from the information meetings];
        - the Technical Offer (Appendix III [including clarifications from the tenderer
          provided during tender evaluation];
        - the budget breakdown (Appendix IV); (specified forms and other relevant
        documents (Appendix V);
The various documents making up the contract shall be deemed to be mutually
explanatory. In cases of ambiguity or divergence, they should be read in the order in
which they appear above.

Done in English in three originals, two originals being for the contracting authority and
one original being for the Contractor.
      For the Contractor                          For the contracting authority

      Name:                                       Name:




      •                                                                 •
      Signature:                                  Signature:


      •                                                                 •
      Date:                                       Date:


                                                                        •
      Position:                                   Position:




                                                                                        37
                           SAMPLE TERMS OF CONTRACT

                                SPECIAL CONDITIONS

CONTENTS
These conditions amplify and supplement, if necessary, the General Conditions governing
the contract. Unless the Special Conditions provide otherwise, those General Conditions
remain fully applicable. The numbering of the Articles of the Special Conditions is not
consecutive but follows the numbering of the Articles of the General Conditions. In
exceptional cases, and with the authorisation of the competent Commission departments,
other clauses may be introduced to cover specific situations.


Article 1    Definitions
1.1         Project supervisor: […]
            Project Supervisor's representative: […]
            [Etc ….]


Article 2    Law applicable
2.1          Republic of Trinidad and Tobago law shall apply in all matters not covered
             by the provisions of the contract.
2.2          The language used shall be English.

Article 4    Notices and written communications
             Any written communication relating to this Contract between the Contracting
             Authority and/or the Project Manager, on the one hand, and the Contractor on
             the other must state the Contract title and identification number, and must be
             sent by post, fax, e-mail or by hand.

             Contract Title: Supply of Videoconferencing Equipment for the Caribbean
             Court of Justice Videoconferencing Project.

             Identification number/Ref: 9ACP RCA 14 – CCJ ICT INT 1 of 2010

             Contracting Authority
                      Carlene Cross
                      Systems Manager
                      Caribbean Court of Justice
                      134 Henry Street
                      Port-of-Spain, Republic of Trinidad and Tobago
                      P.O. Box 1768
                      Tel: (868) 623-2CCJ (225) Ext. 4242, Fax: (868) 624 0842
                      Email: ccross@caribbeancourtofjustice.org

               Contractor
                      Enter here the contact persons, addresses of the parties and their
                      other coordinates



                                                                                        38
Article 11   Performance guarantee
11.1         The amount of the performance guarantee shall be 5% of the Contract Value ,
             part of which is in respect of after sales service including any amounts
             stipulated in addenda to the contract.

Article 12   Insurance

12.1         The system shall be fully insured in a freely convertible currency against loss
             or damage incidental to manufacture or acquisition, transportation, storage
             and delivery.


Article 13   Performance programme
13.1         Specified in contract terms and conditions.


Article 15   Supplier's drawings
             All equipment supplied shall meet all specifications as outlined by the
             Supplier’s drawings/schematics submitted in their technical offer.

Article 17   Patents and licences
             Patent and licenses shall be in keeping with Article 17 of the General
             Condition.

Article 18   Commencement orders
18.1         Contract shall enter into force on the date of its signature by the Contractor.


Article 19   Period of Performance
19.1         The performance period shall be 30 days commencing on the date of its
             signature by the Contractor.

Article 21    Delays in performance
21.1          If the Contractor fails under his own responsibility to deliver any or all of the
              goods or perform the services within the time limit(s) specified in the contract, the
              Contracting Authority shall, without formal notice and without prejudice to its
              other remedies under the contract, be entitled, for every day which shall elapse
              between the expiry of the implementation period and the actual date of completion,
              to liquidated damages equal to 5/1000 of the value of the undelivered supplies to a
              maximum of 15% of the total value of the contract.


Article 22   Variations
22.1          The Contracting Authority reserves the right, to vary this contract to accept
              fewer of more items at the same unit cost per item provided that the cost is
              not varied by more than 15% of the contract price.
22.8          Contractual variations not covered by an administrative order must be
              formalised through an addendum to the contract signed by all parties.


                                                                                                39
              Changes of address or bank account may simply be notified in writing by
              the Contractor to the contracting authority.
Article 24   Quality of supplies
24.1         The Videoconferencing Equipment and Supplies must satisfy the technical
             specifications laid down Appendix II of the Contract.

Article 25   Inspection and testing
25.1         The Equipment and Supplies shall be inspected and tested at the point of
             delivery specified by the contracting authority.
Article 27   Payments
27.1         Payments shall be made in Euros/United States/Trinidad & Tobago Dollars.
             Payments shall be authorised and made by the Caribbean Court of Justice,
             Trinidad and Tobago.

27.2         Payments shall be made in the following installments:
              a) 50% of the contract price after conclusion of the contract, against
              provision of the performance guarantee and a security guaranteeing
              repayment in full of the amount of this payment, as provided in Article 29.3
              of the General Conditions. The security shall be released within 60 days of
              the provisional acceptance of the supplies.
              b) 30% of the contract price or of the value of the goods accepted in the
              case of a partial delivery after provisional acceptance of the supplies.
              c) 20% of the contract price, being the balance, upon expiry of the
              guarantee period and after final acceptance.
              The security shall be released unconditionally within 60 days of the final
              acceptance of the supplies.
27.3          The Contractor undertakes to repay to the contracting authority any amounts
              he has been paid in excess of the final amount due no later than 90 days
              after such repayment is requested by the contracting authority.
              If he fails to repay those amounts by that deadline, the contracting authority
              may - unless the Contractor is an administration or public body of a
              Member State of the Community - add late-payment interest to the amounts
              due as follows:
              - at the rate applied by the issuing institution of the country of the
              contracting authority where payments are in the currency of the country of
              the contracting authority;
              The late-payment interest shall apply to the time which elapses between the
              deadline set by the contracting authority, exclusive, and the date of actual
              payment, inclusive. Any partial payment shall first cover the interest thus
              established.
              Amounts to be repaid to the contracting authority may be offset against
              amounts of any kind due to the Contractor. This shall not affect the Parties'
              right to agree on payment in installments. Bank charges involved in the
              repayment of sums due to the contracting authority shall be borne entirely
              by the Contractor.


                                                                                         40
Article 29   Advances
29.1         All methods of payments shall follow those as outlined in Article 27.2.

Article 30   Retention sums
30.1         This is a provisional contract and all methods of payments shall follow those
             as outlined in Article 27.2.

Article 37    Delivery
37.1   The Contractor shall bear all risks relating to the goods until provisional
       acceptance at destination. The supplies shall be packaged so as to prevent their
       damage or deterioration in transit until arrival at their destination.

37.2   The Contractor shall provide such packaging of supplies as is required to prevent
       their damage or deterioration in transit to their destination as indicated in the
       contract. The packaging shall be sufficient to withstand, without limitation, rough
       handling, and exposure to extreme temperatures, salt and precipitation during
       transit and open storage. Package size and weight shall be taken into consideration,
       where appropriate, the remoteness of the final destination of the supplies, and the
       possible absence of heavy handling facilities at all points in transit.

37.3   The packaging shall become the property of the recipient subject to respect for the
       environment
37.5    Each delivery must be accompanied by a statement drawn up by the Contractor.

37.6   The packing, marking and documentation within and outside the packages shall
       comply strictly with such special requirements as shall be expressly provided for in
       the Contract.


Article 39     Provisional Acceptance
The Certificate of Provisional Acceptance must be issued using the template in Appendix
C11.

Article 40     Warranty obligations
40.2           The Contractor shall warrant that the supplies are new, unused, of the most
               recent models and incorporate all recent improvements in design and
               materials. The Contractor shall further warrant that none of the supplies
               have any defect arising from design, materials or workmanship. This
               warranty shall remain valid for 12 months after provisional acceptance.


Article 41     After Sales Service
             The supplier shall undertake to carry out or have carried out the maintenance
             and repairs of supplies for a period of one, two or three years (depending on
             the warranties associated with the respective equipment). The Supplier shall
             also ensure readily available technical expertise and a rapid supply of spare
             parts.




                                                                                         41
Article 43     Breach of Contract
43.1           A Party shall be in a breach of contract if it fails to discharge any of its
               obligations under the contract.


Article 44     Termination by the Contracting Authority
44.2           This contract shall be automatically terminated if it has given risen to no
               payment in the three years following its signing.
44.8           The ceiling provided for in Article 44.8 shall be set at 10% of the value of
               the contract.

Article 45     Termination by the supplier
45.3           The ceiling provided for in Article 45.3 shall be set at 10% of the value of
               the contract.

Article 48     Settlement of Disputes
48.1.          The contracting authority and the supplier shall make every effort to
               amicably settle any dispute relating to the contract which may arise
               between them, or between the supervisor and the supplier.

48.2.          Unless the special conditions prescribe otherwise, the following
               procedures shall be adopted for the amicable settlement of disputes:

          i.   once a dispute has arisen, the parties shall notify each other in writing
               of their positions on the dispute and any solution which they consider
               possible. The parties shall notify each other within 15 days of the
               dispute arising;
         ii.   a party shall respond to a request for amicable settlement within 15
               days of such a request. If that time limit is not met, a reminder shall
               be sent by the party that lodged the request. If there is no response to
               this reminder within 15 days of receipt of the reminder, the amicable
               dispute settlement procedure shall be deemed to have failed;
        iii.   if either party deems it useful, the parties shall meet and try and settle
               the dispute;
        iv.    the maximum period laid down for reaching an amicable settlement
               shall be 60 days from the commencement of the amicable settlement
               procedure. The parties may agree to extend this time limit by a
               maximum of 60 days; and
         v.    should the attempt to reach an amicable settlement fail or a party fail
               to respond in time to requests for a settlement, either party shall be



                                                                                              42
              free to proceed to the next stage of the dispute-settlement procedure
              by notifying the other.

      48.3. In the absence of an amicable settlement, the parties may agree to the
              settlement of the dispute by conciliation within a specific time limit
              by a third party after the amicable settlement procedure adopted has
              failed. The special conditions shall prescribe the procedural rules for
              conciliation.

      48.4. In the absence of an amicable settlement or settlement by conciliation
              within the maximum time limits specified, the dispute shall:

          (a) in the case of a national contract, be settled in accordance with the
              laws of the State of the contracting authority; and
          (b) in the case of a transnational contract, be settled, either:
                 i.   unless otherwise agreed, in accordance with the laws of the
                      State of the contracting authority; or
                ii.   by arbitration in accordance with the laws of State of the
                      contracting authority.

Article 49- Ethics Clauses
       49.1   Any attempt by a candidate or tenderer to obtain confidential information,
              enter into unlawful agreements with competitors or influence the
              contracting authority during the process of examining, clarifying, evaluating
              and comparing tenders shall lead to the rejection of his candidacy or tender.
       49.2   Without the contracting authority's prior written authorization, a supplier
              and his staff or any other company with which the supplier is associated or
              linked may not, even on an ancillary or subcontracting basis, supply other
              services, carry out works or supply equipment for the project.
       49.3   This prohibition also applies to any other programmes or projects that
              could, owing to the nature of the contract, give rise to a conflict of interest
              on the part of the supplier.
       49.4   When putting forward a candidacy or tender, the candidate or tenderer shall
              declare that he is affected by no potential conflict of interest and has no
              particular link with other tenderers or parties involved in the project. Should
              such a situation arise during execution of the contract, the supplier shall
              immediately inform the contracting authority.



                                                                                          43
      49.5   The supplier must at all times act impartially and as a faithful adviser in
             accordance with the code of conduct of his profession. He shall refrain from
             making public statements about the project or services without the
             contracting authority's prior approval. He may not commit the contracting
             authority in any way without its prior written consent.
      49.6   For the duration of the contract the supplier and his staff shall respect
             human rights and undertake not to offend the political, cultural and religious
             mores of the State of the contracting authority.
      49.7   The supplier may accept no payment connected with the contract other than
             that provided for therein. The supplier and his staff must not exercise any
             activity or receive any advantage inconsistent with their obligations to the
             contracting authority.
      49.8   The supplier and his staff shall be obliged to maintain professional secrecy
             for the entire duration of the contract and after its completion. All reports
             and documents drawn up or received by the supplier shall be confidential.
      49.9   The contract shall govern the parties' use of all reports and documents
             drawn up, received or presented by them during the execution of the
             contract.
      49.10 The supplier shall refrain from any relationship likely to compromise his
             independence or that of his staff. If the supplier ceases to be independent,
             the contracting authority may, regardless of injury, terminate the contract
             without further notice and without the supplier having any claim to
             compensation.


Article 50- Administrative & Financial Penalties
      50.1   Without prejudice to the application of penalties laid down in the contract, a
             supplier who has been guilty of making false declarations, has made
             substantial errors or committed irregularities and fraud, or has been found in
             serious breach of its contractual obligations, may be excluded from all
             contracts offered by the Caribbean Court of Justice for a maximum of five
             years from the time when the infringement is established, as confirmed after
             an adversarial procedure with the supplier. The supplier may present his
             arguments against this penalty within 30 days of notification of the penalty
             by registered letter with acknowledgement of receipt or any equivalent
             means. In the absence of any reaction on the part of the supplier, or of

                                                                                         44
              withdrawal of the penalty by the Caribbean Court of Justice within 30 days
              of receipt of the supplier's arguments against it, the decision imposing the
              penalty shall become enforceable. That period may be increased to ten years
              in the event of a repeat offence within five years of the first infringement.


       50.2   If the supplier is found to have seriously failed to meet his contractual
              obligations, he shall incur financial penalties representing 10% of the total
              value of the contract in question. That rate may be increased to 20% in the
              event of a repeat offence within five years of the first infringement.

Article 51    Checks and audits by Community bodies
51.1          The Contractor accepts that the European Commission, the European Anti-
              fraud Office (OLAF) and the Court of Auditors of the European
              Communities may carry out record-based or on-the-spot checks of project
              implementation and, if necessary, a complete audit based on the accounts
              and supporting documents and any other documents relating to the
              financing of the project, at any time up to the end of a period of seven years
              from the payment of the final balance.
51.2          The Contractor also accepts that OLAF may carry out on-the-spot checks
              and verifications in accordance with the procedures laid down by
              Community law for the protection of the financial interests of the European
              Communities against fraud and other irregularities.
51.3          To those ends, the Contractor undertakes to provide the staff of the
              European Commission, OLAF or the Court of Auditors, or their authorised
              agents, with appropriate rights of access to the sites and premises in which
              the contract is performed, including access to computer systems, as well as
              access to all documents and computer files relating to the financial and
              technical management of the project, and to take all appropriate measures to
              facilitate their work. Access by authorised agents of the European
              Commission, OLAF and the Court of Auditors shall be kept strictly
              confidential with regard to third parties, without prejudice to public law
              obligations to which they are subject. Documents must be easily accessible
              and filed in a manner which allows easy verification; the Contractor is
              obliged to inform the contracting authority of the precise location in which
              they are kept.
51.4          The Contractor shall ensure that the rights of the Commission, OLAF and
              the Court of Auditors to carry out audits, inspections and checks also apply,
              under the same conditions and in accordance with the rules and procedures
              set out in this Article, to all sub-contractors and other parties benefiting
              from the Community funding.




                                                                                              45
          TERMS OF CONTRACT
         GENERAL CONDITIONS
                  FOR
         CCJ SUPPLY CONTRACTS




http://www.caribbeancourtofjustice.org/tenders




                                                 46
       APPENDIX II+III

  TECHNICAL SPECIFICATIONS
             &
CONTRACTOR’S TECHNICAL OFFER

   i. Appendix IIa+IIIa – Lots #1 to #10
 ii. Appendix IIb+IIIb – Lots #11 & #12
     iii. Appendix IIb+IIIb – Lot #13
     iv. Appendix IIb+IIIb – Lot #14




                                           47
                         APPENDIX IIa+IIIa:
 TECHNICAL SPECIFICATIONS + CONTRACTOR’S TECHNICAL
                       OFFER

                                        LOTS #1 - #10
Contract title: Supply of Videoconferencing and Audio/Visual Equipment
Publication reference: 9ACP RCA 14 – CCJ ICT INT 1 of 2010




Column 1-2 should be completed by the Contracting Authority
Column 3-4 should be completed by the tenderer
Column 5 is reserved for the evaluation committee

Annex IIa+IIIa – Technical Specifications & Contractor's Technical Offer for LOTS #1 to #10
The tenderers are requested to complete the template on the next pages using the following
      guidelines:

      • Tenders must complete one set of technical specifications (as listed in Annex IIa+IIIa) for
        each LOT (#1 to -#10) on which the Tenderer is submitting a Technical Offer

      • Column 2 is completed by the Contracting Authority shows the required specifications (not
        to be modified by the tenderer),

      • Column 3 is to be filled in by the tenderer and must detail what is offered (for example the
        words “compliant” or “yes” are not sufficient)

      • Column 4 allows the tenderer to make comments on its proposed supply and to make
        eventual references to the documentation

The eventual documentation supplied should clearly indicate (highlight, mark) the models offered
and the options included, if any, so that the evaluators can see the exact configuration. Offers that
do not permit to identify precisely the models and the specifications may be rejected by the
evaluation committee.

The offer must be clear enough to allow the evaluators to make an easy comparison between the
requested specifications and the offered specifications.




                                                                                                  48
                                     ITEM #1 – VIDEOCONFERECNING HD SYSTEM PACKAGE
                                                                                                        3.            4.         5.
1.                                               2.                                                SPECIFICATIONS    NOTES    EVALUTIONS
ITEM #                                        SPECIFICATIONS                                          OFFERED       REMARKS   COMMITTEE
                                                                                                       YES/NO                   NOTES
  1       HD Videoconferencing Package Should Ship with
         One (1) CODEC; One (1) PTZ HD Camera; One (1) English remote; One (1) Power
         Microphone array (mic & cable); Cable/accessories bundle for Videoconferencing Package,
         People+Content IP, People On Content; Manual
          Physical Characteristics
         Approximately 15" (H) x 6" (W) x 12" (D)
         Video Input
          2 x HD camera via HDCI(M)
         1 x S-Video
         1 x DVI-I
         Video Out
         2 x DVI-I HD video out
         1 x S-Video
         Audio Input
         3 HD microphone arrays supported
         1x Line-level stereo in (RCA)
         1 x 3.5mm stereo mini (PC Audio)
         2 x VCR / DVD stereo audio-in (RCA)
         Audio Output
         2 x VCR / DVD stereo audio-out (RCA)
         Video Standards & Protocols
         H.264, H.263++, H.261; H.239 / People+Content; H.263 and H.264
         Audio Standards & Protocols
         StereoSurround
         22kHz bandwidth; 14kHz bandwidth
         7 kHz bandwidth with G.722, G.722.1
         3.4 kHz bandwidth with G.711, G.728, G.729A
         Automatic Gain Control; Automatic Noise Suppression; Instant Adaptation Echo
         Cancellation; Audio Error Concealment; Keyboard Noise Reduction
         People Video Resolution
         720p, 30fps at 1Mbps–4Mbps
         720p, 60fps at 2 Mbps – 6 Mbps (8006)
         1080p, 30fpts at 3 Mbps – 6 Mbps (8006)
         4SIF (704 x 480)/4CIF (704 x 576) at 256Kbps- 960Kbps
         SIF (352 x 240), CIF (352 x 288)
         QSIF (176 x 120), QCIF (176 x 144)
         Content Video Resolution
         HD Continuous Presence Multipoint
         Up to 720p
         Input: WSXGA+ (1680X1050), SXGA (1280x1024), HD (1280X720)XGA (1024 x 768),
         SVGA (800 x 600), VGA (640 x 480)
         Output: 720p (1280x720), 1080 (1920x1080), XGA (1024x768), SVGA (800x600)
         Camera
         PTZ HD Camera
         1280 x 720p CCD imager; 12X optical zoom; 72deg FOV at min zoom; +- 100 deg pan
         range ; +20/-30 deg tilt range
         Output formats: SMPTE 296M 1280 x 720p, 50/60 FPS
         Other ITU-Supported Standards

                                                                                                                         49
         H.221 communications; H.224/H.281 far-end camera control; H.323 Annex Q far-end
         camera control
         H.225, H.245, H.241, H.331; H.239 dual stream; H.231 in multipoint calls; H.243 chair
         control
         H.460 NAT/firewall traversal; BONDING, Mode 1
         Network Interface
         RJ45 connectors; RJ11 analog phone connector
         H.323 up to 6 Mbps (8006 or optional ), up to 4 Mbps (8004 or optional on 8002l), up to 2
         Mbps (8002)
         SIP / H.323 Dual Stack
         Serial (RS449, V.35, RS 530) up to 2Mbps
         CMA Enhancements
         H.350
         XMPP Presence
         XML provisioning over HTTPS
         User Interface
         Directory Services; System Management; Web-based; SNMP; API support
          Security
         Secure Web, Security Mode
         Embedded AES
         Secure password authentication
         Options
         Content Sharing - People+Content, People+Content IP, People On Content
         Network Interfaces Modules
         4 Mbps line rate
         Additional video inputs and outputs
         Electrical
         Auto sensing power supply
         Typical operating voltage/power 189VA @ 115V @ 60 Hz @ .67 PF
         Typical operating voltage/power 192VA @ 230V @ 60 Hz @ .66 PF
         Typical operating voltage/power 196VA @ 230V @ 50 Hz @ .65 PF
         Operating Temperature: 0-40°C
         Operating Humidity: 10-80%
         Non-Operating Temperature: -40° -70° C
         Non-Operating Humidity (Non-condensing): 10-90%
         Physical Characteristics
         Approximately 15" (H) x 6" (W) x 12" (D)
         Warranty
         One-year return to factory parts and labor
         90-day software warranty

                   ITEM #2 - Three (3) Year Premier Service Agreement for HD Videoconferencing Package
                                                                                                    3.             4.                 5.
   1.                                            2.                                            SPECIFICATIONS    NOTES           EVALUATION
ITEM #                                        SPECIFICATIONS                                      OFFERED       REMARKS         COMMITTEE’S
                                                                                                   YES/NO                      NOTES/REMARKS
              3-Year Advanced Replacement Service Agreement
  2           Advance replacement parts shipped priority level same business day
              24x7 Phone tech support
              Software updates & upgrades




                                                                                                                          50
                              ITEM #3 - Two (2) HD Power Microphone Arrays (Microphones & Cables)
                                                                                             3.                 4.                    5.
   1.                                             2.                                    SPECIFICATIONS        NOTES        EVALUATION COMMITTEE’S
ITEM #                                         SPECIFICATIONS                              OFFERED           REMARKS            NOTES/REMARKS
                                                                                            YES/NO
                  Two (2) HD Power Microphone pods
     3
                  Two (2) 15-foot cables (7.6 M) for HD Power Microphones
                  Same make as that identified in ITEM #1

                                  ITEM #4 - PTZ HD Camera for Videoconferencing System in Item #1
                                                                                              3.                                     5.
                                                                                                                 4.
                                                                                  SPECIFICATIONS OFFERED                        EVALUATION
1.       ITEM #                           2.   SPECIFICATIONS                                                   NOTES
                                                                                          YES/NO                               COMMITTEE’S
                                                                                                               REMARKS
                                                                                                                              NOTES/REMARKS
                  Camera Type                   1/3" CCD
                  H / V Resolution              > 600 TV lines
                  Output                        720P @ 60 / 50
                  Lens                          f=3.7mm - 44mm
                  Zoom                          12x Optical
                  Horizontal Field View         6.1° To 72°
                  Vertical Field of View        3.4° To 41°
                  Min. Illumination             50 lux (F1.6) / 50 ire
     4
                  Exposure                      Auto-Iris, AGC
                  SNR                           50 dB
                  Pan Range                     100° / -100°
                  Tilt Range                    + 20, -30 Deg.
                  I/O                           HDCI, 60 pin. Y/C
                  IR Detectors                  Yes
                  Aux Power Connect             Yes
                  Dimensions                    276mm(W)x156mm (H) x 134(D)
                  Make: Same as the one that comes with ITEM #1

                                                 ITEM #5 - 10 Meter Cable PTZ HD camera
                                                                                            3.                   4.                    5.
   1.                                             2.                                   SPECIFICATIONS                             EVALUATION
ITEM #                                         SPECIFICATIONS                             OFFERED          NOTES/REMARKS         COMMITTEE’S
                                                                                           YES/NO                                NOTES/REMARKS
                  HDCI(M) to HDCI(M) used to connect PTZ HD camera to HD codec
     5            10 Meters Long


                                                ITEM #6 - Power Supply for PTZ HD camera
                                                                                            3.                   4.                    5.
   1.                                             2.                                   SPECIFICATIONS                             EVALUATION
ITEM #                                         SPECIFICATIONS                             OFFERED          NOTES/REMARKS         COMMITTEE’S
                                                                                           YES/NO                                NOTES/REMARKS
                  Required for PTZ HD camera to connect to HD Videoconferencing            _
     6            codec as secondary camera




                                                                                                                         51
                                    ITEM #7 - ANALOG CONFERENCE SPEAKER PHONE
   1.                                          2.                                                 3.           4.               5.
ITEM #                                  SPECIFICATIONS                                     SPECIFICATIONS    NOTES     EVALUATION
                                                                                              OFFERED       REMARKS    COMMITTEE’S
                                                                                               YES/NO                  NOTES/REMARKS
         Features and Functions
  7      Console Size - 9.5 in x 9.25 in x 3.0 in (24.2 cm x 23.5 cm x 7.6 cm) (L, W, H)
         Weight - 1.25 lbs (0.57 kg)
         Power - 110V 60Hz AC / 220V 50Hz AC (depending on country)
         Network Interface
         Analog PBX or public switched telephone
         Keypad
         9-key telephone keypad including: On-hook/Off-hook, Flash, Redial, Mute, Hold,
         Volume Up, Volume Down
         LEDs
         Off-Hook, Active Call, Hold, Mute
         Console Loudspeaker
         Frequency response: 300 to 3300 Hz
         Volume: Adjustable to 86 dBA SPL (peak) volume at 0.5 m
         Console Microphone
         3 cardioid microphones 300 to 3500 Hz
         Audio
         Acoustic Clarity full duplex (IEEE 1329 Type 1)
         Up to 7 ft. microphone pickup range
         Gated microphones with intelligent microphone mixing
         Dynamic Noise Reduction
         Regulatory Compliance
         NA CI/C-UL, FCC Part 68, FCC Part 15 Class B, Canadian ICES-003, CE Mark
         (R & TTE Directive)
         VCCI Class B (Japan)
         Environmental Requirements
         Operating Temperature: 40 º -104 º F (5º to 40º C) operating
         Relative Humidity: 20% to 85% (non-condensing)
         Storage Temperature: 22º-131º F (30º-55º C)
         Recommended Room Conditions
         Room Size: 225 sq. ft or 15 ft by 15 ft (<25 m2 or 5m X 5m)
         Reverberation Time: <0.4 seconds
         Noise Level: <48 dBA
         Ships With
         Telephone console unit; Power module; 21 ft (6.4 m) cord to console; 7 ft. (2.1
         m) telco cable to RJ-11 telephone jack; User Guide;
         Warranty
         12 months




                                                                                                                  52
                                               ITEM #8 - Document Camera System
                                                                             3.            4.                 5.
     1.                          2.   SPECIFICATIONS                   SPECIFICATIONS    NOTES           EVALUATION
ITEM #                                                                   OFFERED        REMARKS         COMMITTEE’S
                                                                          YES/NO                       NOTES/REMARKS
    8     Power Source                  AC120V 60Hz


          Rated Current                 0.5A


          Image Pick-Up Element         1/3” Interline Transfer -CCD


          Effective Picture Element     768(H) x 494(V)


          Total Picture Elements        811(H) x 508(V)


          Shooting Area                 340mmx252mm max.;
                                        16mmx12mm min.
          Resolution (Horizontal)       More than 470 TV lines


                         (Vertical)     More than 350 TV lines


          Lens                          f=508mm to 70mm(12 time
                                        zoom); F1.9 to 2.6
          Close-up lens                 Built-In


          Iris                          Auto (With level adjustment
                                        by remote control)
          Zooming                       24 time zoom(continuous
                                        zoom mode with automatic
                                        switching from the 12-time
                                        optical zoom plus electronic
                                        zoom with 2x function)
          Focusing                      Auto/Manual


          White Balance                 Auto


          Nega/Posi Conversion          Built In (by remote control)


          Color/B&W Selection           Built In (by remote control)


          Enlargement of the image      Provided ( double, can be
                                        scrolled)
          Head Rotation                 Built In


          Sync System                   Internal


          Video Output                  S-Video Jack x 1, Composite
                                        video jack x 2 (RCA, BNC)
          Upper lighting unit           Built In, Fluorescent Lamp
                                        9Wx2


                                                                                                  53
                    DC Output                       DC 12V (for optional
                                                    monitor)
                    Wireless remote control         Supplied


                    External Control                RS-232C (DSUB 9p
                                                    connector (male))
                    Outside dimensions              500mm (W) x 612mm (D) x
                                                    99mm (H) (19.7x24.1x3.9
                                                    in.) When folded
                                                    706mm (W) x 403mm (D) x
                                                    575mm (H) (27.8x15.9x22.6
                                                    in.) When set up
                    Weight                          6kgs. (13.2lbs.)



                                               ITEM #9 - Color Video Marker/Annotation System
                                                                                                               3.           4.               5.
    1.                                              2.     SPECIFICATIONS                               SPECIFICATIONS    NOTES         EVALUATION
  ITEM #                                                                                                   OFFERED       REMARKS       COMMITTEE’S
                                                                                                            YES/NO                    NOTES/REMARKS
            VIDEO INPUT                   Six video input connectors (DVI-D, HD-15, 2-BNC, 2-Y/C)
  9
            DVI-D                         Digital VGA up to 1280 x 1024 and 1080p
            VGA and YUV on HD-15          VGA up to 1280 x 1024 and 1080i Bandwidth 135 MHz
            Composite and Y/C             NTSC video; COMPOSITE (BNC x 2); Y/C (4-pin mini-din x
                                          2);
            VIDEO OUTPUT                  Scales any input to high resolution 4 x 3, 16 x 9, and 16 x
                                          10 video formats
            DVI-D, VGA on HD-15           VGA rates to 1280 x 1024, 1440 x 900 and 1080p
            POWER SOURCE                  100-120/200-240 VAC (50/60 Hz)
            CONNECTIVITY                  Exp. with COMM-4 or COMM-8 (Requires larger enclosure)
            CURRENT                       2 AMP
            POWER CONS.                   60 watts
            OPERATING TEMP.               34° F to 131° F (0° C to 55° C)
            DIMENSIONS                    17.5" (W) x 1.75" (H) x 14.75" (D) (44.45 cm x 4.445 cm x
                                          37.465 cm)
            APPROX. WEIGHT                7.9 lbs (3.58 kg)
            WARRANTY                      One (1) year parts and labor


                          ITEM #10 - Additional Digitizing Tablet for Color Video Marker/Annotation System
                                                                                   3.                       4.                          5.
   1.                         2.   SPECIFICATIONS                           SPECIFICATIONS                NOTES                    EVALUATION
ITEM #                                                                         OFFERED                   REMARKS                  COMMITTEE’S
                                                                               YES/NO                                            NOTES/REMARKS
           Additional Digitizing Tablet       for        Color   Video
 10        Marker/Annotation System




                                                                                                                            54
                                     ITEM #11 - UPS Backup Power System with 8 Outlets
   1.                                      2.                                          3.                 4.                  5.
ITEM #                              SPECIFICATIONS                              SPECIFICATIONS          NOTES            EVALUATION
                                                                                   OFFERED             REMARKS          COMMITTEE’S
                                                                                    YES/NO                             NOTES/REMARKS
          Backup Time At Half Load             5 minutes
 11       Cord Length                          6 Feet
          Alarm(s)                             Audible
          Emergency Power Off (epo)            No
          Depth                                9.55 in
          Height                               4.92 in
          System Va                            750 VA
                                               cUL Listed, FCC Class B, UL
          Compliance, Standards
                                               Listed
          Automatic Voltage Regulation
                                               Yes
          (avr)
          Input Frequency                      60 Hz
          Width                                11.59 in
          Telephone/internet Protection        Fax, Modem, Phone, Audio Video
          Product Type                         Backup Systems
          Joules Of Surge Protection           890 J
          Connector/port/interface             RS232, USB
          Number Of Outlets                    8
          Battery Recharge Time                16 h


                                                     ITEM #12 - DVD Recorder/Player
                                                                                             3.             4.               5.
    1.                                    2.    SPECIFICATIONS                        SPECIFICATIONS      NOTE     EVALUATION
 ITEM #                                                                                  OFFERED        REMARKS    COMMITTEE’S
                                                                                          YES/NO                   NOTES/REMARKS
          Single Tray; On Screen Display
   12     Eight Recording Modes on non-doubled layered DVD Media: HQ(1h),
          HSP(1.5h), SP(2h), LSP(2.5h), ESP(3h), LP(4h), EP(6h), SLP(8h)
          Reads and records VCD, SVCD, DVD+R, DVD+RW, DVD-R, DVDDVD+, R DL
          Plays CDs, CD-R and CD-RW (MP3 playback)
          32-bit, 96 KHz Digital-to-Analog Audio Converter
          10-bit, 54 MHz Digital-to-Analog Video Converter
          Dolby Digital Decoding & DTS output
          Coaxial Audio output: 1 (rear)
          RCA Audio: 2 in (1 rear, 1 front), 1 out (rear)
          S-Video: 2 in1 front, 1 out (rear)
          Composite Video: 2 in (1 front, 1 rear) and 1 out (rear)
          Front i.LINK® connection for DV/Digital80 video
          Rear Component Video (Y/Pb/Pr): Rear HDMI connection
          Dimensions (WxHxD): 17" x 2 3/4" x 11 3/16" (430 x 70 x 284mm)
          Weight: 6 lbs, 13 oz (3.1 kg)




                                                                                                                  55
                                         ITEM #13 - 42’ Flat Panel LCD HDTV Televisions
     1.                                                                                                   3.             4.                5.
ITEM #                                        2.   SPECIFICATIONS                                SPECIFICATIONS    NOTES       EVALUATION
                                                                                                    OFFERED       REMARKS      COMMITTEE’S
                                                                                                     YES/NO                    NOTES/REMARKS
          General
 13        Television Type: Flat Panel LCD HDTV
           Display Technology: LCD (178° wide viewing angle LCD display panels)
           Dolby®: Dolby® Digital
           Sound Mode: Dynamic, Standard, Custom
           Video Signal: 480/60i, 480/60p, 720/60p, 1080/60i, 1080/24p (HDMI only), 1080/60p
           (HDMI)
           Energy Star® compliant
           VESA Hole Pitch: 300 x 300 mm, M6 Screw Type, 16mm Screw Length
           VESA Hole Spacing Compatible
           Weights and Measurements
           Dimensions (Approx.): 40 3/4 x 28 3/8 x 12 1/8 in (1033 x 718 x 307mm) with
           pedestal; 40 3/4 x 26 3/4 x 4 3/8 in (1033 x 677 x 110mm) without pedestal
           Weight (Approx.): 63 lbs. (28.5kg) with pedestal; 54 lbs. (24.5kg) without pedestal
           Screen Size (measured diagonally): 42"
          Power
           Power Requirements (voltage): AC 120V
          Service and Warranty Information
           Standard Limited Warranty Term: 1 Year
           Parts / 1 Year Labor
          Inputs and Outputs
           AC Power Input: 1
           Built In Baseline Speakers
           Analog Audio Input(s) (Total): 6 (5 Rear/1 Side)
           Audio Out: 1 (Rear)
           Component Video (Y/Pb/Pr) Input(s): 2 (Rear)
           Composite Video Input(s): 3 (1 Side/2 Rear)
           Digital Audio Output(s): 1 (Rear) Optical Digital Output
           HDMI Connection(s) (Total): 4 (3 Rear/1 Side)
           PC In (D-Sub) + Audio In (Stereo Mini): 1 (Rear)
           RF Connection Input(s): 1 (Rear)
           VGA INPUT: Rear or Side
           S-Video Input(s): 1 (Rear)
          Must include (In the Box)
           AC Power Cord; Warranty Card; Remote Control; Batteries; User Guide




                                                                                                                          56
                                                 ITEM #14 - Modular Cart System
   1.                                                                                               3.             4.                 5.
ITEM #                                 2.   SPECIFICATIONS                                   SPECIFICATIONS      NOTES     EVALUATION
                                                                                                OFFERED         REMARKS    COMMITTEE’S
                                                                                                 YES/NO                    NOTES/REMARKS
         Have at least a 1" thick base foundation reinforced with inlaid steel cross
 14      bracing
         Supported by 4 heavy-duty 4" casters
         Support up to 575 lb and distribute weight evenly to the foundation
         Provide at least 5.6 cubic foot cabinet space
         Wooden veneer panel to better match a courtroom environment.
         Provides front and rear access
         Base dimensions: At least 44 1/4 wide x 24 7/8 deep
         Camera Mount System: Adjustable upper and lower camera posts with both
         large and small camera platforms should be offered to accommodate PTZ
         cameras & codecs alike. The camera mount system should place the camera
         just below or just above the flat screen monitors
         Cable Management: The lower cabinet/fascia panel assembly should be
         designed for cable management for audio, video, RGB, network, control and
         power supply. This space should also cover up the AC outlet, UPS and
         Power Strip.
         Accommodates dual displays up to 50” flat screen monitors side by side.
         Includes all required aluminum vertical flat screen support uprights and corner
         members
         Have an integrated surround sound speaker assembly that will take the
         speaker level output from the codec and/or other devices.
         2 x RCA Audio Input Connections for Integrated Surround Sound Speaker
         Assembly
         Includes two (2) shelves (besides unit’s base shelf) to provide additional
         storage space in the base unit.
         Includes Upper Camera Post and Upper Camera Platform to support HD
         Camera in Item #1
         Includes keyed cabinet lock for based unit

                                ITEM #15 - Camera Tripod with Flat Shelf Attachment Head
   1.                                                                                             3.             4.                  5.
ITEM #                                 2.   SPECIFICATIONS                                 SPECIFICATIONS      NOTES      EVALUATION
                                                                                              OFFERED         REMARKS     COMMITTEE’S
                                                                                               YES/NO                     NOTES/REMARKS
          USED TO MOUNT SECOND HD CAMERA
  15      Material: Carbon Fiber or Aluminum
          Color: Black
          Maximum Load: 20 lbs (5 kg)
          Max Height Extended: 80 Inches
          Min Height Retracted: 40 Inches
          Number of Leg Sections: At least 3
          Leg Lock Type: Anti-dust and moisture seal
          Independent Leg Spread: Yes, with 3 stops
          Flat Shelf Attachment Head Dimensions: 10” W x 11” D
          Flat Shelf Material: Black Acrylic or Metal with Black Pained Finish




                                                                                                                          57
                   ITEM #16 - Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor/Splitter
    1.                                                                                             3.             4.                   5.
 ITEM #                                     2.    SPECIFICATIONS                            SPECIFICATIONS      NOTES         EVALUATION
                                                                                               OFFERED         REMARKS        COMMITTEE’S
                                                                                                YES/NO                        NOTES/REMARKS
           Inputs & Outputs:
   16      Composite video input/output (RCA connector) PAL, SECAM (input only), NTSC
           S-Video input/output (mini-DIN connector) PAL, SECAM (input only), NTSC
           Stereo audio input/output (2 x RCA connectors)
           IEEE 1394 In/Out connector (6-pin type)
           Analog Video Capture to Computer
           Analog PAL & SECAM/NTSC input
           HDV/DV (IEEE 1394) camcorder capture. Full camera control support
           Compression: MPEG-2, MPEG-1, DV, MJPEG (User selectable. Available real-
           time capture formats depend on CPU speed.)
           Video Playback from Computer
           Analog PAL/NTSC output
           HDV/DV (IEEE 1394) output to camcorder. Full camera/device control support
           Make
           Pinnacle Moviebox or EQUIVALENT

                   ITEM #17 - 20 FOOT EXTENSION CABLE for DIGITIZING TABLETS FOR ITEM #10
    1.                                                                                            3.              4.                   5.
 ITEM #                                     2.    SPECIFICATIONS                           SPECIFICATIONS       NOTES         EVALUATION
                                                                                              OFFERED          REMARKS        COMMITTEE’S
                                                                                               YES/NO                         NOTES/REMARKS
           Used to an extended connect ion between the Digitizing Tablet and the Video
   17      Market/Annotator described in ITEM #10.
           Interface connection: USB or RS232 Connectors

                              ITEM #18 - USB Female to Female 15 FOOT EXTENSION CABLE
   1.                                                                                             3.            4.                  5.
ITEM #                                      2.    SPECIFICATIONS                           SPECIFICATIONS     NOTES      EVALUATION
                                                                                              OFFERED        REMARKS     COMMITTEE’S
                                                                                               YES/NO                    NOTES/REMARKS
           15 feet long, USB 2.0/1.1 Compatible
  18       Standard USB (Female A) input to standard USB (Female A) input connector
           Works with Flash Drives, the iPod Shuffle, MP3 Players, Keyboards, Mice,
           PS2/Headsets, Printers, Scanners, Hubs and any USB device that normally
           plugs into USB ports

                                   ITEM #19 - Industrial 20 foot electrical extension cords
    1.                                                                                          3.              4.            5.
 ITEM #                                2.        SPECIFICATIONS                          SPECIFICATIONS       NOTES       EVALUATION
                                                                                            OFFERED          REMARKS      COMMITTEE’S
                                                                                             YES/NO                       NOTES/REMARKS
          Color – Black
  19      12/3 Heavy Duty


                             ITEM #20 - SINGLE LINK DVI-D Male to DVI-D Male 6FOOT CABLE
   1.                                                                                            3.             4.            5.
ITEM #                                 2.        SPECIFICATIONS                           SPECIFICATIONS      NOTES       EVALUATION
                                                                                             OFFERED         REMARKS      COMMITTEE’S
                                                                                              YES/NO                      NOTES/REMARKS
 20       DVI-D 29-Pin Male to DVI-D Male 6Foot Cable




                                                                                                                         58
                    ITEM #21 - SINGLE LINK DVI-I Male to 3 RCA Male Component RGB 6 foot cable
   1.                                                                                     3.            4.                5.
ITEM #                                2.   SPECIFICATIONS                          SPECIFICATIONS     NOTES    EVALUATION
                                                                                      OFFERED        REMARKS   COMMITTEE’S
                                                                                       YES/NO                  NOTES/REMARKS
  21      DVI-I 29-Pin Male to 3 RCA Male Component RGB 6Foot Cable

                    ITEM #22 - 15-Pin VGA with 3.5mm MINI STEREO M/M COMBO VGA 15 FT. Cable
   1.                                                                                      3.           4.                 5.
ITEM #                                2.   SPECIFICATIONS                           SPECIFICATIONS    NOTES     EVALUATION
                                                                                       OFFERED       REMARKS    COMMITTEE’S
                                                                                        YES/NO                  NOTES/REMARKS
          VGA & Stereo audio in a single cable
  22      Used for connecting computers, VGA Switchers & DA's, monitors and data
          displays
          Bandwidth at 50 feet: 135 MHz @ -3db.
          VGA: 15-pin HD Male to Male
          Stereo Audio: 3.5mm Stereo Mini Male to Male
          Length: 15 feet long

                                ITEM #23 - 3.5mm STEREO MINI Male to Male 20FOOT CABLE
   1.                                                                                     3.            4.          5.
ITEM #                                2.   SPECIFICATIONS                          SPECIFICATIONS     NOTES     EVALUATION
                                                                                      OFFERED        REMARKS    COMMITTEE’S
                                                                                       YES/NO                   NOTES/REMARKS
 23       3.5mm STEREO MINI Male to Male 20FOOT CABLE


                           ITEM #24 - 4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable
   1.                                                                                     3.            4.                 5.
ITEM #                               2.    SPECIFICATIONS                          SPECIFICATIONS     NOTES     EVALUATION
                                                                                      OFFERED        REMARKS    COMMITTEE’S
                                                                                       YES/NO                   NOTES/REMARKS
 24       4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable


                           ITEM #25 - DOUBLE STEREO RCA (L/R) Male to Male 6FOOT CABLES
    1.                                                                                    3.            4.         5.
 ITEM #                               2.   SPECIFICATIONS                          SPECIFICATIONS     NOTES    EVALUATION
                                                                                      OFFERED        REMARKS   COMMITTEE’S
                                                                                       YES/NO                  NOTES/REMARKS
   25       DOUBLE STEREO RCA (L/R) Male to Male 6FOOT CABLES


                                  ITEM #26 - Six Foot HD15 Male to Male VGA Monitor Cable
   1.                                                                                     3.            4.                 5.
ITEM #                               2.    SPECIFICATIONS                          SPECIFICATIONS     NOTES     EVALUATION
                                                                                      OFFERED        REMARKS    COMMITTEE’S
                                                                                       YES/NO                   NOTES/REMARKS
 26       Black cable
          6-foot length
          15-pin male to male connector
          Heavy duty cable




                                                                                                               59
                                ITEM #27 - 12 inch S-Video Mini-4 Male to Two Female Splitter
   1.                                                                                        3.           4.                 5.
ITEM #                               2.   SPECIFICATIONS                              SPECIFICATIONS    NOTES     EVALUATION
                                                                                         OFFERED       REMARKS    COMMITTEE’S
                                                                                          YES/NO                  NOTES/REMARKS
 27      Connects two S-Video display such as monitors, television or projectors to
         one S-Video female port, or vice versa
         24AWG cable Double shielding
         Two 75ohm coaxial
         PVC jacket
         Molded ends
         Inner hood soldered 360 degrees to the connector
         Connectors: Mini4 Male to 2 Female; Length: 12inch

                           ITEM #28 - 20 Foot Composite Video or Digital Audio RCA M/M Cable
   1.                                                                                        3.           4.                 5.
ITEM #                               2.   SPECIFICATIONS                              SPECIFICATIONS    NOTES     EVALUATION
                                                                                         OFFERED       REMARKS    COMMITTEE’S
                                                                                          YES/NO                  NOTES/REMARKS
 28      20 feet professional grade cable
         Standard single RCA connector composite video male to male connection
         100% Aluminum Foil Shielded
         69% Copper Braid Shielding
         OFC Jacket
         22 AWG center conductor




                                                                                                                 60
                                                  ITEM #29 – DIGITAL VIDEO SCALER
                                                                                                   3.            4.               5.
   1.                                    2.   SPECIFICATIONS                                SPECIFICATIONS     NOTE     EVALUATION
ITEM #                                                                                         OFFERED       REMARKS    COMMITTEE’S
                                                                                                YES/NO                  NOTES/REMARKS
         Video input
 29      Number/signal type: 1 (RGBHV, RGBS, RGsB) pass-through, RGBS, RGBcvS, 1
         composite video, S-video, Component video (Y, R-Y, B-Y), 1 S-video,, 1 composite
         video
         Connectors: 1 15-pin HD female, RGB pass-through, RGBS, RGBcvS, 3 BNC
         female: component video, 1 BNC female, 1 4-pin mini-DIN female (S-video), 1 BNC
         female (composite video)
         Min/max levels: Analog— 0.0V to 1.0V p-p with no offset
         Impedance: 75 ohms
         Horizontal frequency: NTSC 3.58, NTSC 4.43, PAL, SECAM
         Vertical frequency: NTSC 3.58, NTSC 4.43, PAL, SECAM
         Resolution range: NTSC 3.58, NTSC 4.43, PAL, SECAM
         Return loss: -30dB @ 5 MHz
         Maximum DC offset: 1.5V
         Video processing
         Encoder: 9 bit digital
         Digital sampling: 24 bit, 8 bits per color; 13.5 MHz standard
         Colors: 16.78 million
         Video output
         Number/signal type: 1 scaled RGBHV, RGBS, RGsB, component video (Y, R-Y,B-
         Y), 1 scaled RGBHV or pass-through RGBHV/RGBS/RGsB
         Output rates
         Connectors: 6 female BNC, 1 female 15-pin HD
         Min/max level: 0.0V to 0.7V p-p
         Impedance: 75 ohms
         Scaled VGA resolution
         Sync
         Input type: RGBHV, RGBS, RGsB, RGBcvS
         Output type: RGBHV, RGBS, RGsB
         Standards: NTSC 3.58, NTSC 4.43, PAL, SECAM
         Control/remote — decoder/scaler
         Serial control port: RS-232, 9-pin female D connector
         General
         Power: 100VAC to 240VAC, 50/60 Hz,30 watts, internal, auto switchable/36 watts,
         external, auto switchable; to 12VDC, 3 A power supply. Product requires 2 A.
         Enclosure type: Metal
         Enclosure dimensions: 1..75" H x 8.75" W x 9.5" D (4.4 cm H x 22.2 cm W x 24.1cm
         D
         Product weight: 3.3 lbs (1.5 kg)
         Listings: UL, CUL
         Compliances: CE, FCC Class A, VCCI, AS/NZS, ICES
         Warranty: 3 years parts and labour




                                                                                                                       61
             ITEM #30 - DELIVERY OF ONE (1) COMPLETE SET OF EQUIPMENT (ITEMS #1 - #29) VIA//TO
   1.                                                                                     3.           4.         5.
ITEM #                              2.   SPECIFICATIONS                            SPECIFICATIONS    NOTES    EVALUATION
                                                                                      OFFERED       REMARKS   COMMITTEE’S
                                                                                       YES/NO                 NOTES/REMARKS
         Shipment Type: Drop Shipped
 30      Service Type: Air Freight
         Delivery Time: 5 Working Days
         Service Provider: United Parcel Service (UPS), FEDEX, DHL International

         SHIP TO LOCATIONS:
         Deputy Registrar, Sub-Registry Caribbean Court of Justice:
             1. St. John’s, Antigua
             2. Belize City, Belize
             3. Roseau, Commonwealth of Dominica
             4. St. George’s, Grenada
             5. Georgetown, Republic of Guyana
             6. Kingston, Jamaica
             7. Castries, St. Lucia
             8. Judicial and Legal Complex, Basseterre, St. Kitts and Nevis
             9. Kingstown, St. Vincent and the Grenadines
             10. Paramaribo, Suriname, South America




                                                                                                              62
                         APPENDIX IIb+IIIb:
 TECHNICAL SPECIFICATIONS + CONTRACTOR’S TECHNICAL
                       OFFER

                                     LOTS #11 and #12
Contract title: Supply of Videoconferencing and Audio/Visual Equipment
Publication reference: 9ACP RCA 14 – CCJ ICT INT 1 of 2010




Column 1-2 should be completed by the Contracting Authority
Column 3-4 should be completed by the tenderer
Column 5 is reserved for the evaluation committee

Annex IIb+IIIb – Technical Specifications & Contractor's Technical Offer for LOTS #11 and #12.
The tenderers are requested to complete the template on the next pages using the following
      guidelines:

      • Tenders must complete one set of technical specifications (as listed in Annex IIb+IIIb) for
        each LOT (#11 and #12) on which the Tenderer is submitting a Technical Offer

      • Column 2 is completed by the Contracting Authority shows the required specifications (not
        to be modified by the tenderer),

      • Column 3 is to be filled in by the tenderer and must detail what is offered (for example the
        words “compliant” or “yes” are not sufficient)

      • Column 4 allows the tenderer to make comments on its proposed supply and to make
        eventual references to the documentation

The eventual documentation supplied should clearly indicate (highlight, mark) the models offered
and the options included, if any, so that the evaluators can see the exact configuration. Offers that
do not permit to identify precisely the models and the specifications may be rejected by the
evaluation committee.

The offer must be clear enough to allow the evaluators to make an easy comparison between the
requested specifications and the offered specifications.




                                                                                                  63
                                     ITEM #1 – VIDEOCONFERECNING HD SYSTEM PACKAGE
                                                                                                          3.           4.              5.
   1.                                              2.                                              SPECIFICATIONS    NOTES    EVALUTIONS
ITEM #                                        SPECIFICATIONS                                          OFFERED       REMARKS   COMMITTEE
                                                                                                       YES/NO                 NOTES
  1       HD Videoconferencing Package Should Ship with
         One (1) CODEC; One (1) PTZ HD Camera; One (1) English remote; One (1) Power
         Microphone array (mic & cable); Cable/accessories bundle for Videoconferencing Package,
         People+Content IP, People On Content; Manual
          Physical Characteristics
         Approximately 15" (H) x 6" (W) x 12" (D)
         Video Input
          2 x HD camera via HDCI(M)
         1 x S-Video
         1 x DVI-I
         Video Out
         2 x DVI-I HD video out
         1 x S-Video
         Audio Input
         3 HD microphone arrays supported
         1x Line-level stereo in (RCA)
         1 x 3.5mm stereo mini (PC Audio)
         2 x VCR / DVD stereo audio-in (RCA)
         Audio Output
         2 x VCR / DVD stereo audio-out (RCA)
         Video Standards & Protocols
         H.264, H.263++, H.261; H.239 / People+Content; H.263 and H.264
         Audio Standards & Protocols
         StereoSurround
         22kHz bandwidth; 14kHz bandwidth
         7 kHz bandwidth with G.722, G.722.1
         3.4 kHz bandwidth with G.711, G.728, G.729A
         Automatic Gain Control; Automatic Noise Suppression; Instant Adaptation Echo
         Cancellation; Audio Error Concealment; Keyboard Noise Reduction
         People Video Resolution
         720p, 30fps at 1Mbps–4Mbps
         720p, 60fps at 2 Mbps – 6 Mbps (8006)
         1080p, 30fpts at 3 Mbps – 6 Mbps (8006)
         4SIF (704 x 480)/4CIF (704 x 576) at 256Kbps- 960Kbps
         SIF (352 x 240), CIF (352 x 288)
         QSIF (176 x 120), QCIF (176 x 144)
         Content Video Resolution
         HD Continuous Presence Multipoint
         Up to 720p
         Input: WSXGA+ (1680X1050), SXGA (1280x1024), HD (1280X720)XGA (1024 x 768),
         SVGA (800 x 600), VGA (640 x 480)
         Output: 720p (1280x720), 1080 (1920x1080), XGA (1024x768), SVGA (800x600)
         Camera
         PTZ HD Camera
         1280 x 720p CCD imager; 12X optical zoom; 72deg FOV at min zoom; +- 100 deg pan
         range ; +20/-30 deg tilt range
         Output formats: SMPTE 296M 1280 x 720p, 50/60 FPS
         Other ITU-Supported Standards

                                                                                                                         64
         H.221 communications; H.224/H.281 far-end camera control; H.323 Annex Q far-end
         camera control
         H.225, H.245, H.241, H.331; H.239 dual stream; H.231 in multipoint calls; H.243 chair
         control
         H.460 NAT/firewall traversal; BONDING, Mode 1
         Network Interface
         RJ45 connectors; RJ11 analog phone connector
         H.323 up to 6 Mbps (8006 or optional ), up to 4 Mbps (8004 or optional on 8002l), up to 2
         Mbps (8002)
         SIP / H.323 Dual Stack
         Serial (RS449, V.35, RS 530) up to 2Mbps
         CMA Enhancements
         H.350
         XMPP Presence
         XML provisioning over HTTPS
         User Interface
         Directory Services; System Management; Web-based; SNMP; API support
          Security
         Secure Web, Security Mode, Embedded AES, Secure password authentication
         Options
         Content Sharing - People+Content, People+Content IP, People On Content
         Network Interfaces Modules; 4 Mbps line rate; Additional video inputs and outputs
         Electrical
         Auto sensing power supply
         Typical operating voltage/power 189VA @ 115V @ 60 Hz @ .67 PF
         Typical operating voltage/power 192VA @ 230V @ 60 Hz @ .66 PF
         Typical operating voltage/power 196VA @ 230V @ 50 Hz @ .65 PF
         Operating Temperature: 0-40°C; Operating Humidity: 10-80%
         Non-Operating Temperature: -40° -70° C; Non-Operating Humidity (Non-condensing):
         Physical Characteristics
         Approximately 15" (H) x 6" (W) x 12" (D)
         Warranty
         One-year return to factory parts and labor
         90-day software warranty

                   ITEM #2 - Three (3) Year Premier Service Agreement for HD Videoconferencing Package
                                                                                                    3.              4.                 5.
   1.                                           2.                                             SPECIFICATIONS     NOTES           EVALUATION
ITEM #                                       SPECIFICATIONS                                       OFFERED        REMARKS         COMMITTEE’S
                                                                                                   YES/NO                       NOTES/REMARKS
            3-Year Advanced Replacement Service Agreement
  2         Advance replacement parts shipped priority level same business day
            24x7 Phone tech support
            Software updates & upgrades

                                  ITEM #3 - HD Power Microphone Arrays (Microphones & Cables)
                                                                                        3.                      4.                     5.
   1.                                     2.                                       SPECIFICATIONS                                 EVALUATION
ITEM #                                 SPECIFICATIONS                                 OFFERED             NOTES/REMARKS          COMMITTEE’S
                                                                                       YES/NO                                    NOTES/REMARKS
           One (1) HD Power Microphone pods
  3
           One (1) 15-foot cables (7.6 M) for HD Power Microphones
           Same make/model as that in ITEM #1

                                                                                                                           65
                                    ITEM #4 – IP BASED VoIP CONFERENCE SPEAKER PHONE
      1.                                                                                         3.             4.                5.
ITEM #                                        2.   SPECIFICATIONS                       SPECIFICATIONS    NOTES       EVALUATION
                                                                                           OFFERED       REMARKS      COMMITTEE’S
                                                                                            YES/NO                    NOTES/REMARKS
            Power
  4        IEEE 802.3af Power over Ethernet (built in)
           External universal AC power supply: 100-240V, 0.4A, 48V/19W
           Keypad
           Standard 12-key keypad; On-hook/Off-hook, redial, mute, volume up/down
           Audio Features
           Loudspeaker
           Frequency: 220-14,000 Hz
           Volume: Adjustable to 85 dB at 1/2 meter peak --volume
           Individual volume settings with visual feedback for each audio path
           Voice activity detection
           Low-delay audio packet transmission•
           Adaptive jitter buffers
           Packet loss concealment
           Acoustic echo cancellation
           Background noise suppression
           Supported Codecs: G.711 (A-law and Mu-law); G.729a (Annex B); 22, G.722.1;
             G.722.1C
           Call Handling Features
           Shared call / bridged line appearance•
           Busy Lamp Field (BLF)
           Call waiting;




                                                                                                                 66
Call timer
 Call transfer, hold, divert (forward), pickup
Called, calling, connected party information
Local three-way conferencing
One-touch speed dial, redial
Remote missed call notification
Automatic off-hook call placement
 Do not disturb function
Network and Provisioning
Ethernet 10/100 Base-T
2.5mm connection port
EX mic ports: Two RJ-9 ports
IP Address Configuration: DHCP and Static IP
Time synchronization with SNTP server
FTP / TFTP / HTTP / HTTPS server-based
Web portal for individual unit configuration
QoS Support -- IEEE 802.1p/Q tagging (VLAN), Layer 3 TOS and DSCP
Network Address Translation (NAT) support - static
RTCP support (RFC 1889)
Event logging; Local digit map; Hardware diagnostics; Status and statistics; User
selectable ringer tones; Convenient volume adjustment keys; Field upgradeable
Compatible with Nortel PBX Systems
Security
Transport Layer Security (TLS); Encrypted configuration files; Digest authentication
Password login
Support for URL syntax with password for boot
HTTPS secure provisioning
Support for signed software executables
Protocol Support
IETF SIP (RFC 3261 and companion RFCs)
Ships with
Telephone Console; 25 foot Ethernet cable; Universal Power Supply; power cord;
Power Insertion Cable; Manuals
Warranty
1 year
Phone Dimensions
14.5 x 12.25 x 2.5 in (36.8 x 31.1 x 6.4 cm)(L x W x H)
Phone Console Weight
1.75 lb (0.8 kg)




                                                                                       67
                                               ITEM #5 - Document Camera System
                                                                             3.            4.         5.
     1.                          2.   SPECIFICATIONS                   SPECIFICATIONS    NOTES    EVALUATION
ITEM #                                                                   OFFERED        REMARKS   COMMITTEE’S
                                                                          YES/NO                  NOTES/REMARKS
          Power Source                  AC120V 60Hz

    5
          Rated Current                 0.5A


          Image Pick-Up Element         1/3” Interline Transfer -CCD


          Effective Picture Element     768(H) x 494(V)


          Total Picture Elements        811(H) x 508(V)


          Shooting Area                 340mmx252mm max.;
                                        16mmx12mm min.
          Resolution (Horizontal)       More than 470 TV lines


                         (Vertical)     More than 350 TV lines


          Lens                          f=508mm to 70mm(12 time
                                        zoom); F1.9 to 2.6
          Close-up lens                 Built-In


          Iris                          Auto (With level adjustment
                                        by remote control)
          Zooming                       24 time zoom(continuous
                                        zoom mode with automatic
                                        switching from the 12-time
                                        optical zoom plus electronic
                                        zoom with 2x function)
          Focusing                      Auto/Manual


          White Balance                 Auto


          Nega/Posi Conversion          Built In (by remote control)


          Color/B&W Selection           Built In (by remote control)


          Enlargement of the image      Provided ( double, can be
                                        scrolled)
          Head Rotation                 Built In


          Sync System                   Internal


          Video Output                  S-Video Jack x 1, Composite
                                        video jack x 2 (RCA, BNC)
          Upper lighting unit           Built In, Fluorescent Lamp
                                        9Wx2


                                                                                                        68
                 DC Output                     DC 12V (for optional
                                               monitor)
                 Wireless remote control       Supplied


                 External Control              RS-232C (DSUB 9p
                                               connector (male))
                 Outside dimensions            500mm (W) x 612mm (D) x
                                               99mm (H) (19.7x24.1x3.9
                                               in.) When folded
                                               706mm (W) x 403mm (D) x
                                               575mm (H) (27.8x15.9x22.6
                                               in.) When set up
                 Weight                        6kgs. (13.2lbs.)


                                             ITEM #6 - Color Video Marker/Annotation System
                                                                                                              3.           4.               5.
    1.                                          2.    SPECIFICATIONS                                   SPECIFICATIONS    NOTES         EVALUATION
  ITEM #                                                                                                  OFFERED       REMARKS       COMMITTEE’S
                                                                                                           YES/NO                    NOTES/REMARKS
              VIDEO INPUT                  Six video input connectors (DVI-D, HD-15, 2-BNC, 2-
      6
                                           Y/C)
              DVI-D                        Digital VGA up to 1280 x 1024 and 1080p
              VGA and YUV on HD-15         VGA up to 1280 x 1024 and 1080i Bandwidth 135 MHz
              Composite and Y/C            NTSC video; COMPOSITE (BNC x 2); Y/C (4-pin mini-
                                           din x 2);
              VIDEO OUTPUT                 Scales any input to high resolution 4 x 3, 16 x 9, and 16
                                           x 10 video formats
              DVI-D, VGA on HD-15          VGA rates to 1280 x 1024, 1440 x 900 and 1080p
              POWER SOURCE                 100-120/200-240 VAC (50/60 Hz)
              CONNECTIVITY                 Expandable with COMM-4 or COMM-8 (Requires larger
                                           enclosure)
              CURRENT                      2 AMP
              POWER CONS.                  60 watts
              OPERATING TEMP.              34° F to 131° F (0° C to 55° C)
              DIMENSIONS                   17.5" (W) x 1.75" (H) x 14.75" (D) (44.45 cm x 4.445 cm
                                                                         x 37.465 cm)
              APPROX. WEIGHT               7.9 lbs (3.58 kg)
              WARRANTY                     One (1) year parts and labor


                          ITEM #7 – 19 inch Touch Screen Monitor for Video Marker/Annotation System
                                                                                 3.                        4.                          5.
   1.                      2.   SPECIFICATIONS                            SPECIFICATIONS                 NOTES                    EVALUATION
ITEM #                                                                       OFFERED                    REMARKS                  COMMITTEE’S
                                                                             YES/NO                                             NOTES/REMARKS
           19 Inch Touch Screen monitor for Color Video
  7        Marker/Annotation System
           Interface connections: DB9/USB/RS232




                                                                                                                           69
                                      ITEM #8 - UPS Backup Power System with 8 Outlets
   1.                                      2.                                          3.                4.                  5.
ITEM #                              SPECIFICATIONS                              SPECIFICATIONS         NOTES            EVALUATION
                                                                                   OFFERED            REMARKS          COMMITTEE’S
                                                                                    YES/NO                            NOTES/REMARKS
          Backup Time At Half Load             5 minutes
  8       Alarm(s)                             Audible
          Emergency Power Off (epo)            No
          Depth/Height/Width                   9.55 in/5 in/12 in
          System Va                            750 VA
          Compliance, Standards                cUL Listed, FCC Class B, UL
          Automatic Voltage Regulation         Yes
          Input Frequency                      60 Hz
          Telephone/internet Protection        Fax, Modem, Phone, Audio Video
          Product Type                         Backup Systems
          Joules Of Surge Protection           890 J
          Connector/port/interface             RS232, USB
          Number Of Outlets                    8
          Battery Recharge Time                16 h

                                                    ITEM #9 - DVD Recorder/Player
                                                                                            3.             4.               5.
    1.                                    2.    SPECIFICATIONS                       SPECIFICATIONS      NOTE     EVALUATION
 ITEM #                                                                                 OFFERED        REMARKS    COMMITTEE’S
                                                                                         YES/NO                   NOTES/REMARKS
          Single Tray; On Screen Display
      9   Eight Recording Modes on non-doubled layered DVD Media: HQ(1h),
          HSP(1.5h), SP(2h), LSP(2.5h), ESP(3h), LP(4h), EP(6h), SLP(8h)
          Reads and records VCD, SVCD, DVD+R, DVD+RW, DVD-R, DVDDVD+, R DL
          Plays CDs, CD-R and CD-RW (MP3 playback)
          32-bit, 96 KHz Digital-to-Analog Audio Converter
          10-bit, 54 MHz Digital-to-Analog Video Converter
          Dolby Digital Decoding & DTS output
          Coaxial Audio output: 1 (rear)
          RCA Audio: 2 in (1 rear, 1 front), 1 out (rear)
          S-Video: 2 in1 front, 1 out (rear)
          Composite Video: 2 in (1 front, 1 rear) and 1 out (rear)
          Front i.LINK® connection for DV/Digital80 video
          Rear Component Video (Y/Pb/Pr): Rear HDMI connection
          Dimensions (WxHxD): 17" x 2 3/4" x 11 3/16" (430 x 70 x 284mm)
          Weight: 6 lbs, 13 oz (3.1 kg)




                                                                                                                 70
                                        ITEM #10 - 42’ Flat Panel LCD HDTV Televisions
   1.                                                                                                 3.           4.               5.
ITEM #                                    2.   SPECIFICATIONS                                  SPECIFICATIONS    NOTES     EVALUATION
                                                                                                  OFFERED       REMARKS    COMMITTEE’S
                                                                                                   YES/NO                  NOTES/REMARKS
         General
 10      Television Type: Flat Panel LCD HDTV
         Display Technology: LCD (178° wide viewing angle LCD display panels)
         Dolby®: Dolby® Digital
         Sound Mode: Dynamic, Standard, Custom
         Video Signal: 480/60i, 480/60p, 720/60p, 1080/60i, 1080/24p (HDMI only), 1080/60p
         (HDMI)
         Energy Star® compliant
         VESA Hole Pitch: 300 x 300 mm, M6 Screw Type, 16mm Screw Length
         VESA Hole Spacing Compatible
         Weights and Measurements
         Dimensions (Approx.): 40 3/4 x 28 3/8 x 12 1/8 in (1033 x 718 x 307mm) with
         pedestal; 40 3/4 x 26 3/4 x 4 3/8 in (1033 x 677 x 110mm) without pedestal
         Weight (Approx.): 63 lbs. (28.5kg) with pedestal; 54 lbs. (24.5kg) without pedestal
         Screen Size (measured diagonally): 42"
         Power
         Power Requirements (voltage): AC 120V
         Service and Warranty Information
         Standard Limited Warranty Term: 1 Year
         Parts / 1 Year Labor
          Inputs and Outputs
         AC Power Input: 1
         Built In Baseline Speakers
         Analog Audio Input(s) (Total): 6 (5 Rear/1 Side)
         Audio Out: 1 (Rear)
         Component Video (Y/Pb/Pr) Input(s): 2 (Rear)
         Composite Video Input(s): 3 (1 Side/2 Rear)
         Digital Audio Output(s): 1 (Rear) Optical Digital Output
         HDMI Connection(s) (Total): 4 (3 Rear/1 Side)
         PC In (D-Sub) + Audio In (Stereo Mini): 1 (Rear)
         RF Connection Input(s): 1 (Rear)
         VGA INPUT: Rear or Side
         S-Video Input(s): 1 (Rear)
         Must include (In the Box)
         AC Power Cord; Warranty Card; Remote Control; Batteries; User Guide




                                                                                                                      71
                                                 ITEM #11 - Modular Cart System
   1.                                                                                             3.            4.                 5.
ITEM #                                 2.    SPECIFICATIONS                                SPECIFICATIONS     NOTES     EVALUATION
                                                                                              OFFERED        REMARKS    COMMITTEE’S
                                                                                               YES/NO                   NOTES/REMARKS
         1" thick base foundation reinforced with inlaid steel cross bracing
  11     Supported by 4 heavy-duty 4" casters
         Support up to 575 lb and distribute weight evenly to the foundation
         Provide at least 5.6 cubic foot cabinet space
         Wooden veneer panel to better match a courtroom environment.
         Provides front and rear access
         Base dimensions: At least 44 1/4 wide x 24 7/8 deep
         Camera Mount System: Adjustable upper and lower camera posts with both
         large and small camera platforms should be offered to accommodate PTZ
         cameras & codecs alike. The camera mount system should place the camera
         just below or just above the flat screen monitors
         Cable Management: The lower cabinet/fascia panel assembly should be
         designed for cable management This space should also cover up the AC
         outlet, UPS and Power Strip.
         Accommodates dual displays up to 50” flat screen monitors side by side.
         Includes all required aluminum vertical flat screen support uprights and corner
         members
         Have an integrated surround sound speaker assembly that will take the
         speaker level output from the codec and/or other devices.
         2 x RCA Audio Input Connections for Integrated Surround Sound Speaker
         Assembly
         Includes two (2) shelves (besides unit’s base shelf) to provide additional
         storage space in the base unit.
         Includes Upper Camera Post and Upper Camera Platform to support HD
         Camera in Item #1
         Includes keyed cabinet lock for based unit

                 ITEM #12 - Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor/Splitter
   1.                                                                                              3.            4.                  5.
ITEM #                                  2.   SPECIFICATIONS                                 SPECIFICATIONS     NOTES        EVALUATION
                                                                                               OFFERED        REMARKS       COMMITTEE’S
                                                                                                YES/NO                      NOTES/REMARKS
         Inputs & Outputs:
 12      Composite video input/output (RCA connector) PAL, SECAM (input only), NTSC
         S-Video input/output (mini-DIN connector) PAL, SECAM (input only), NTSC
         Stereo audio input/output (2 x RCA connectors)
         IEEE 1394 In/Out connector (6-pin type)
         Analog Video Capture to Computer
         Analog PAL & SECAM/NTSC input
         HDV/DV (IEEE 1394) camcorder capture. Full camera control support
         Compression: MPEG-2, MPEG-1, DV, MJPEG (User selectable. Available real-
         time capture formats depend on CPU speed.)
         Video Playback from Computer
         Analog PAL/NTSC output
         HDV/DV (IEEE 1394) output to camcorder. Full camera/device control support




                                                                                                                       72
                   ITEM #13 - 15 foot Extension Cables for 19 Inch Touch Screen Monitor for Video
                                              Marker/Annotation System
    1.                                                                                           3.             4.                   5.
 ITEM #                                        2.    SPECIFICATIONS                       SPECIFICATIONS      NOTES         EVALUATION
                                                                                             OFFERED         REMARKS        COMMITTEE’S
                                                                                              YES/NO                        NOTES/REMARKS
           Provides extended connection between the Touch Screen and Video
   13      Marker/Annotation System
           Interface Connections: USB, RS-232, DB-9


                             ITEM #14 - USB Female to Female 15 FOOT EXTENSION CABLE
   1.                                                                                            3.            4.                 5.
ITEM #                                     2.        SPECIFICATIONS                       SPECIFICATIONS     NOTES     EVALUATION
                                                                                             OFFERED        REMARKS    COMMITTEE’S
                                                                                              YES/NO                   NOTES/REMARKS
           15 feet long, USB 2.0/1.1 Compatible
  14       Standard USB (Female A) input to standard USB (Female A) input connector

                                   ITEM #15 - Industrial 20 foot electrical extension cords
    1.                                                                                        3.              4.            5.
 ITEM #                               2.            SPECIFICATIONS                     SPECIFICATIONS       NOTES       EVALUATION
                                                                                          OFFERED          REMARKS      COMMITTEE’S
                                                                                           YES/NO                       NOTES/REMARKS
          Color – Black ;
  15      12/3 Heavy Duty

                             ITEM #16 - SINGLE LINK DVI-D Male to DVI-D Male 6FOOT CABLE
   1.                                                                                           3.             4.           5.
ITEM #                                    2.        SPECIFICATIONS                       SPECIFICATIONS      NOTES      EVALUATION
                                                                                            OFFERED         REMARKS     COMMITTEE’S
                                                                                             YES/NO                     NOTES/REMARKS
 16       DVI-D 29-Pin Male to DVI-D Male 6Foot Cable

                            ITEM #17 - DVI-I Male to 3 RCA Male Component RGB 6 foot cable
   1.                                                                                        3.               4.                  5.
ITEM #                               2.         SPECIFICATIONS                        SPECIFICATIONS        NOTES      EVALUATION
                                                                                         OFFERED           REMARKS     COMMITTEE’S
                                                                                          YES/NO                       NOTES/REMARKS
  17      DVI-I Male to 3 RCA Male Component RGB 6 foot cable

                   ITEM #18 - 15-Pin VGA with 3.5mm MINI STEREO M/M COMBO VGA 15 FT. Cable
   1.                                                                                        3.               4.                   5.
ITEM #                               2.         SPECIFICATIONS                        SPECIFICATIONS        NOTES       EVALUATION
                                                                                         OFFERED           REMARKS      COMMITTEE’S
                                                                                          YES/NO                        NOTES/REMARKS
          VGA & Stereo audio in a single cable
  18      Used for connecting computers, VGA Switchers & DA's, monitors / displays
          Bandwidth at 50 feet: 135 MHz @ -3db.
          VGA: 15-pin HD Male to Male
          Stereo Audio: 3.5mm Stereo Mini Male to Male Length: 15 feet long

                               ITEM #19 - 3.5mm STEREO MINI Male to Male 20FOOT CABLE
   1.                                                                                        3.               4.            5.
ITEM #                               2.         SPECIFICATIONS                        SPECIFICATIONS        NOTES       EVALUATION
                                                                                         OFFERED           REMARKS      COMMITTEE’S
                                                                                          YES/NO                        NOTES/REMARKS
  19      3.5mm STEREO MINI Male to Male 20FOOT CABLE



                                                                                                                       73
                            ITEM #20 - 4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable
   1.                                                                                         3.           4.                 5.
ITEM #                                2.        SPECIFICATIONS                         SPECIFICATIONS    NOTES     EVALUATION
                                                                                          OFFERED       REMARKS    COMMITTEE’S
                                                                                           YES/NO                  NOTES/REMARKS
 20       4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable

                           ITEM #21 - DOUBLE STEREO RCA (L/R) Male to Male 6FOOT CABLES
    1.                                                                                        3.           4.         5.
 ITEM #                                    2.    SPECIFICATIONS                        SPECIFICATIONS    NOTES    EVALUATION
                                                                                          OFFERED       REMARKS   COMMITTEE’S
                                                                                           YES/NO                 NOTES/REMARKS
  21        DOUBLE STEREO RCA (L/R) Male to Male 6FOOT CABLES

                                   ITEM #22 - Six Foot HD15 Male to Male VGA Monitor Cable
   1.                                                                                         3.           4.                 5.
ITEM #                                2.        SPECIFICATIONS                         SPECIFICATIONS    NOTES     EVALUATION
                                                                                          OFFERED       REMARKS    COMMITTEE’S
                                                                                           YES/NO                  NOTES/REMARKS
 22       6-foot length
          15-pin male to male connector
          Heavy duty cable

                                 ITEM #23 - 12 inch S-Video Mini-4 Male to Two Female Splitter
   1.                                                                                         3.           4.                 5.
ITEM #                                2.        SPECIFICATIONS                         SPECIFICATIONS    NOTES     EVALUATION
                                                                                          OFFERED       REMARKS    COMMITTEE’S
                                                                                           YES/NO                  NOTES/REMARKS
 23       Connects two S-Video display such as monitors, television or projectors to
          one S-Video female port, or vice versa
          24AWG cableDouble shielding
          Two 75ohm coaxials
          PVC jacket; Molded Ends
          Inner hood soldered 360 degrees to the connector
          Connectors: Mini4 Male to 2 Female; Length: 12inch

                            ITEM #24 - 20 Foot Composite Video or Digital Audio RCA M/M Cable
   1.                                                                                         3.           4.               5.
ITEM #                                2.        SPECIFICATIONS                         SPECIFICATIONS    NOTES     EVALUATION
                                                                                          OFFERED       REMARKS    COMMITTEE’S
                                                                                           YES/NO                  NOTES/REMARKS
 24       20 feet professional grade cable
          Standard single RCA connector composite video male to male connection
          100% Aluminum Foil Shielded
          69% Copper Braid Shielding
          OFC Jacket
          22 AWG center conductor




                                                                                                                  74
                                                  ITEM #25 – DIGITAL VIDEO SCALER
                                                                                                   3.            4.               5.
   1.                                    2.   SPECIFICATIONS                                SPECIFICATIONS     NOTE     EVALUATION
ITEM #                                                                                         OFFERED       REMARKS    COMMITTEE’S
                                                                                                YES/NO                  NOTES/REMARKS
         Video input
 25      Number/signal type: 1 (RGBHV, RGBS, RGsB) pass-through, RGBS, RGBcvS, 1
         composite video, S-video, Component video (Y, R-Y, B-Y), 1 S-video,, 1 composite
         video
         Connectors: 1 15-pin HD female, RGB pass-through, RGBS, RGBcvS, 3 BNC
         female: component video, 1 BNC female, 1 4-pin mini-DIN female (S-video), 1 BNC
         female (composite video)
         Min/max levels: Analog— 0.0V to 1.0V p-p with no offset
         Impedance: 75 ohms
         Horizontal frequency: NTSC 3.58, NTSC 4.43, PAL, SECAM
         Vertical frequency: NTSC 3.58, NTSC 4.43, PAL, SECAM
         Resolution range: NTSC 3.58, NTSC 4.43, PAL, SECAM
         Return loss: -30dB @ 5 MHz
         Maximum DC offset: 1.5V
         Video processing
         Encoder: 9 bit digital
         Digital sampling: 24 bit, 8 bits per color; 13.5 MHz standard
         Colors: 16.78 million
         Video output
         Number/signal type: 1 scaled RGBHV, RGBS, RGsB, component video (Y, R-Y,B-
         Y), 1 scaled RGBHV or pass-through RGBHV/RGBS/RGsB
         Output rates
         Connectors: 6 female BNC, 1 female 15-pin HD
         Min/max level: 0.0V to 0.7V p-p
         Impedance: 75 ohms
         Scaled VGA resolution
         Sync
         Input type: RGBHV, RGBS, RGsB, RGBcvS
         Output type: RGBHV, RGBS, RGsB
         Standards: NTSC 3.58, NTSC 4.43, PAL, SECAM
         Control/remote — decoder/scaler
         Serial control port: RS-232, 9-pin female D connector
         General
         Power: 100VAC to 240VAC, 50/60 Hz,30 watts, internal, auto switchable/36 watts,
         external, auto switchable; to 12VDC, 3 A power supply. Product requires 2 A.
         Enclosure type: Metal
         Enclosure dimen.: 1.75" H x 8.75" W x 9.5" D (4.4 cm H x 22.2 cm W x 24.1cm D
         Product weight: 3.3 lbs (1.5 kg)
         Listings: UL, CUL
         Compliances: CE, FCC Class A, VCCI, AS/NZS, ICES
         Warranty: 3 years parts and labor
         Make
         Extron DVS204 or EQUIVALENT




                                                                                                                       75
           ITEM #26 - DELIVERY OF ONE (1) COMPLETE SET OF EQUIPMENT (ITEMS #1 - #25) VIA//TO
   1.                                                                       3.           4.         5.
ITEM #                             2.   SPECIFICATIONS               SPECIFICATIONS    NOTES    EVALUATION
                                                                        OFFERED       REMARKS   COMMITTEE’S
                                                                         YES/NO                 NOTES/REMARKS
         Shipment Type: Drop Shipped
 26      Service Type: Air Freight
         Delivery Time: 5 Working Days
         Service Provider: United Parcel Service (UPS), FEDEX, DHL
         International

         SHIP TO LOCATION:
         The Caribbean Court of Justice
         134 Henry Street
         Port of Spain, Republic of Trinidad and Tobago




                                                                                                76
                             ANNEX IIc+IIIc:
 TECHNICAL SPECIFICATIONS + CONTRACTOR’S TECHNICAL
                       OFFER

                                            LOT #13
Contract title: Supply of Videoconferencing and Audio/Visual Equipment
Publication reference: 9ACP RCA 14 – CCJ ICT 1 of 2010




Column 1-2 should be completed by the Contracting Authority
Column 3-4 should be completed by the tenderer
Column 5 is reserved for the evaluation committee

Annex IIc+IIIc – Technical Specifications & Contractor's Technical Offer for LOT #13.
The tenderers are requested to complete the template on the next pages using the following
      guidelines:

      • Tenders must complete one set of technical specifications (as listed in Annex IIc+IIIc) for
        LOT #13 on which the Tenderer is submitting a Technical Offer

      • Column 2 is completed by the Contracting Authority shows the required specifications (not
        to be modified by the tenderer),

      • Column 3 is to be filled in by the tenderer and must detail what is offered (for example the
        words “compliant” or “yes” are not sufficient)

      • Column 4 allows the tenderer to make comments on its proposed supply and to make
        eventual references to the documentation

The eventual documentation supplied should clearly indicate (highlight, mark) the models offered
and the options included, if any, so that the evaluators can see the exact configuration. Offers that
do not permit to identify precisely the models and the specifications may be rejected by the
evaluation committee.

The offer must be clear enough to allow the evaluators to make an easy comparison between the
requested specifications and the offered specifications.




                                                                                                  77
                                ITEM #1 – VIDEOCONFERECNING HD SYSTEM PACKAGE
                                                                                                3.            4.              5.
 1.                                           2.                                           SPECIFICATIONS    NOTES    EVALUTIONS
ITEM #                                     SPECIFICATIONS                                     OFFERED       REMARKS   COMMITTEE
                                                                                               YES/NO                 NOTES
  1       HD Videoconferencing Package Should Ship with
         One (1) CODEC; One (1) PTZ HD Camera; One (1) English remote; One (1) Power
         Microphone array (mic & cable); Cable/accessories bundle for Videoconferencing
         Package, People+Content IP, People On Content; Manual
          Physical Characteristics
         Approximately 15" (H) x 6" (W) x 12" (D)
         Video Input
          2 x HD camera via HDCI(M)
         1 x S-Video
         1 x DVI-I
         Video Out
         2 x DVI-I HD video out
         1 x S-Video
         Audio Input
         3 HD microphone arrays supported
         1x Line-level stereo in (RCA)
         1 x 3.5mm stereo mini (PC Audio)
         2 x VCR / DVD stereo audio-in (RCA)
         Audio Output
         2 x VCR / DVD stereo audio-out (RCA)
         Video Standards & Protocols
         H.264, H.263++, H.261; H.239 / People+Content; H.263 and H.264
         Audio Standards & Protocols
         StereoSurround
         22kHz bandwidth; 14kHz bandwidth
         7 kHz bandwidth with G.722, G.722.1
         3.4 kHz bandwidth with G.711, G.728, G.729A
         Automatic Gain Control; Automatic Noise Suppression; Instant Adaptation Echo
         Cancellation; Audio Error Concealment; Keyboard Noise Reduction
         People Video Resolution
         720p, 30fps at 1Mbps–4Mbps
         720p, 60fps at 2 Mbps – 6 Mbps (8006)
         1080p, 30fpts at 3 Mbps – 6 Mbps (8006)
         4SIF (704 x 480)/4CIF (704 x 576) at 256Kbps- 960Kbps
         SIF (352 x 240), CIF (352 x 288)
         QSIF (176 x 120), QCIF (176 x 144)
         Content Video Resolution
         HD Continuous Presence Multipoint
         Up to 720p
         Input: WSXGA+ (1680X1050), SXGA (1280x1024), HD (1280X720)XGA (1024 x 768),
         SVGA (800 x 600), VGA (640 x 480)
         Output: 720p (1280x720), 1080 (1920x1080), XGA (1024x768), SVGA (800x600)
         Camera
         PTZ HD Camera
         1280 x 720p CCD imager; 12X optical zoom; 72deg FOV at min zoom; +- 100 deg pan
         range ; +20/-30 deg tilt range
         Output formats: SMPTE 296M 1280 x 720p, 50/60 FPS
         Other ITU-Supported Standards

                                                                                                                 78
          H.221 communications; H.224/H.281 far-end camera control; H.323 Annex Q far-end
          camera control
          H.225, H.245, H.241, H.331; H.239 dual stream; H.231 in multipoint calls; H.243 chair
          control
          H.460 NAT/firewall traversal; BONDING, Mode 1
         Network Interface
          RJ45 connectors; RJ11 analog phone connector
          H.323 up to 6 Mbps (8006 or optional ), up to 4 Mbps (8004 or optional on 8002l), up to
          2 Mbps (8002)
          SIP / H.323 Dual Stack
          Serial (RS449, V.35, RS 530) up to 2Mbps
          CMA Enhancements
          H.350
          XMPP Presence
          XML provisioning over HTTPS
         User Interface
          Directory Services; System Management; Web-based; SNMP; API support
          Security
          Secure Web, Security Mode
          Embedded AES
          Secure password authentication
         Options
          Content Sharing - People+Content, People+Content IP, People On Content
          Network Interfaces Modules
          4 Mbps line rate
          Additional video inputs and outputs
         Electrical
          Auto sensing power supply
          Typical operating voltage/power 189VA @ 115V @ 60 Hz @ .67 PF
          Typical operating voltage/power 192VA @ 230V @ 60 Hz @ .66 PF
          Typical operating voltage/power 196VA @ 230V @ 50 Hz @ .65 PF
          Operating Temperature: 0-40°C; Operating Humidity: 10-80%
          Non-Operating Temperature: -40° -70° C; Non-Operating Humidity (Non-condensing):
          10-90%
         Physical Characteristics
          Approximately 15" (H) x 6" (W) x 12" (D)
         Warranty
          One-year return to factory parts and labor
          90-day software warranty

               ITEM #2 - Three (3) Year Premier Service Agreement for HD Videoconferencing Package
                                                                                          3.            4.            5.
   1.                                      2.                                          SPECIFICATI    NOTES      EVALUATION
ITEM #                                  SPECIFICATIONS                                    ONS        REMARKS    COMMITTEE’S
                                                                                        OFFERED                NOTES/REMARKS
                                                                                         YES/NO
         3-Year Advanced Replacement Service Agreement
  2      Advance replacement parts shipped priority level same business day
         24x7 Phone tech support
         Software updates & upgrades




                                                                                                               79
                                ITEM #3 - Two (2) HD Power Microphone Arrays (Microphones & Cables)
                                                                                    3.                   4.               5.
   1.                                          2.                              SPECIFICATIONS                        EVALUATION
ITEM #                                      SPECIFICATIONS                        OFFERED         NOTES/REMARKS     COMMITTEE’S
                                                                                   YES/NO                           NOTES/REMARKS
                  Two (2) HD Power Microphone pods
     3            Two (2) 15-foot cables (7.6 M) for HD Power Microphones
                  Same as that in ITEM #1

                                   ITEM #4 - PTZ HD Camera for Videoconferencing System in Item #1
                                                                                   3.                                    5.
                                                                            SPECIFICATIONS             4.           EVALUATION
1.       ITEM #                        2.   SPECIFICATIONS
                                                                               OFFERED           NOTES/REMARKS     COMMITTEE’S
                                                                                YES/NO                            NOTES/REMARKS
                  Camera Type                   1/3" CCD
                  H / V Resolution              > 600 TV lines
                  Output                        720P @ 60 / 50
                  Lens                          f=3.7mm - 44mm
                  Zoom                          12x Optical
                  Horizontal Field View         6.1° To 72°
                  Vertical Field of View        3.4° To 41°
                  Min. Illumination             50 lux (F1.6) / 50 ire
     4            Exposure                      Auto-Iris, AGC
                  SNR                           50 dB
                  Pan Range                     100° / -100°
                  Tilt Range                    + 20, -30 Deg.
                  I/O                           HDCI, 60 pin. Y/C
                  IR Detectors                  Yes
                  Aux Power Connect             Yes
                  Dimensions                    276mm(W)x156mm (H) x
                                                134(D)
                  Make                          Same as in ITEM #1


                                                  ITEM #5 - 25 Meter Cable PTZ HD camera
                                                                                     3.                  4.             5.
   1.                                          2.                               SPECIFICATIONS                     EVALUATION
ITEM #                                      SPECIFICATIONS                         OFFERED        NOTES/REMARKS   COMMITTEE’S
                                                                                    YES/NO                        NOTES/REMARKS
                  Used to connect PTZ HD camera to HD codec
     5
                  25 Meters Long


                                                 ITEM #6 - Power Supply for PTZ HD camera
                                                                                    3.                  4.              5.
   1.                                          2.                              SPECIFICATIONS                      EVALUATION
ITEM #                                      SPECIFICATIONS                        OFFERED        NOTES/REMARKS    COMMITTEE’S
                                                                                   YES/NO                         NOTES/REMARKS
                  Required for PTZ HD camera to connect to HD
     6            Videoconferencing codec as secondary camera




                                                                                                                  80
                                                  ITEM #7 - Wall mount for HD PTZ camera
                                                                                                  3.              4.                5.
     1.                                     2.        SPECIFICATIONS                       SPECIFICATIONS       NOTE      EVALUATION
  ITEM #                                                                                      OFFERED         REMARKS     COMMITTEE’S
                                                                                               YES/NO                     NOTES/REMARKS
              Dimensions: 6.625” D x 17” W x 5” H.
      7       Supplied with drywall anchors and screws for mounting to a standard single
              gang electrical box or plain old drywall.
              Standard ¼” screw (provided) to fasten camera onto the shelf
              Have a one-inch hole in the center of the back for cable management
              Made of High-Gloss Black/Smoked Acrylic

                                    ITEM #8 – IP BASED VoIP CONFERENCE SPEAKER PHONE
      1.                                                                                              3.             4.                  5.
ITEM #                                           2.    SPECIFICATIONS                        SPECIFICATIONS    NOTES         EVALUATION
                                                                                                OFFERED       REMARKS        COMMITTEE’S
                                                                                                 YES/NO                      NOTES/REMARKS
            Power
  8        IEEE 802.3af Power over Ethernet (built in)
           External universal AC power supply: 100-240V, 0.4A, 48V/19W
           Keypad
           Standard 12-key keypad; On-hook/Off-hook, redial, mute, volume up/down
           Audio Features
           Loudspeaker
           Frequency: 220-14,000 Hz
           Volume: Adjustable to 85 dB at 1/2 meter peak --volume
           Individual volume settings with visual feedback for each audio path
           Voice activity detection
           Low-delay audio packet transmission•
           Adaptive jitter buffers
           Packet loss concealment
           Acoustic echo cancellation
           Background noise suppression
           Supported Codecs: G.711 (A-law and Mu-law); G.729a (Annex B); 22, G.722.1;
              G.722.1C
           Call Handling Features
           Shared call / bridged line appearance•
           Busy Lamp Field (BLF)
           Call waiting;
           Call timer
            Call transfer, hold, divert (forward), pickup
           Called, calling, connected party information
           Local three-way conferencing
           One-touch speed dial, redial
           Remote missed call notification
           Automatic off-hook call placement
            Do not disturb function
           Network and Provisioning
           Ethernet 10/100 Base-T
           2.5mm connection port
           EX mic ports: Two RJ-9 ports
           IP Address Configuration: DHCP and Static IP
           Time synchronization with SNTP server


                                                                                                                        81
          FTP / TFTP / HTTP / HTTPS server-based
          Web portal for individual unit configuration
          QoS Support -- IEEE 802.1p/Q tagging (VLAN), Layer 3 TOS and DSCP
          Network Address Translation (NAT) support - static
          RTCP support (RFC 1889)
          Event logging; Local digit map; Hardware diagnostics; Status and statistics; User
          selectable ringer tones; Convenient volume adjustment keys; Field upgradeable
          Compatible with Nortel PBX Systems
          Security
          Transport Layer Security (TLS); Encrypted configuration files; Digest authentication
          Password login
          Support for URL syntax with password for boot
          HTTPS secure provisioning
          Support for signed software executables
          Protocol Support
          IETF SIP (RFC 3261 and companion RFCs)
          Ships with
          Telephone Console; 25 foot Ethernet cable; Universal Power Supply; power cord;
          Power Insertion Cable; Manuals
          Warranty
          1 year
          Phone Dimensions
          14.5 x 12.25 x 2.5 in (36.8 x 31.1 x 6.4 cm)(L x W x H)
          Phone Console Weight
          1.75 lb (0.8 kg)


                                                     ITEM #9 - Document Camera System
                                                                                          3.            4.         5.
     1.                               2.    SPECIFICATIONS                          SPECIFICATIONS    NOTES    EVALUATION
ITEM #                                                                                OFFERED        REMARKS   COMMITTEE’S
                                                                                       YES/NO                  NOTES/REMARKS
                Power Source                  AC120V 60Hz
    9
                Rated Current                 0.5A


                Image Pick-Up Element         1/3” Interline Transfer -CCD


                Effective Picture Element     768(H) x 494(V)


                Total Picture Elements        811(H) x 508(V)


                Shooting Area                 340mmx252mm max.;
                                              16mmx12mm min.
                Resolution (Horizontal)       More than 470 TV lines


                              (Vertical)      More than 350 TV lines


                Lens                          f=508mm to 70mm(12 time
                                              zoom); F1.9 to 2.6




                                                                                                                     82
Close-up lens              Built-In


Iris                       Auto (With level adjustment
                           by remote control)
Zooming                    24 time zoom(continuous
                           zoom mode with automatic
                           switching from the 12-time
                           optical zoom plus electronic
                           zoom with 2x function)
Focusing                   Auto/Manual


White Balance              Auto


Nega/Posi Conversion       Built In (by remote control)


Color/B&W Selection        Built In (by remote control)


Enlargement of the image   Provided ( double, can be
                           scrolled)
Head Rotation              Built In


Sync System                Internal


Video Output               S-Video Jack x 1, Composite
                           video jack x 2 (RCA, BNC)
Upper lighting unit        Built In, Fluorescent Lamp
                           9Wx2
DC Output                  DC 12V (for optional
                           monitor)
Wireless remote control    Supplied


External Control           RS-232C (DSUB 9p
                           connector (male))
Outside dimensions         500mm (W) x 612mm (D) x
                           99mm (H) (19.7x24.1x3.9
                           in.) When folded
                           706mm (W) x 403mm (D) x
                           575mm (H) (27.8x15.9x22.6
                           in.) When set up
Weight                     6kgs. (13.2lbs.)




                                                          83
                                            ITEM #10 - Color Video Marker/Annotation System
                                                                                                                  3.           4.              5.
    1.                                          2.    SPECIFICATIONS                                       SPECIFICATIONS    NOTES        EVALUATION
  ITEM #                                                                                                      OFFERED       REMARKS      COMMITTEE’S
                                                                                                               YES/NO                   NOTES/REMARKS
              VIDEO INPUT                 Six video input connectors (DVI-D, HD-15, 2-BNC, 2-Y/C)
  10
              DVI-D                       Digital VGA up to 1280 x 1024 and 1080p
              VGA and YUV on HD-15        VGA up to 1280 x 1024 and 1080i Bandwidth 135 MHz
              Composite and Y/C           NTSC video; COMPOSITE (BNC x 2); Y/C (4-pin mini-din x
                                          2);
              VIDEO OUTPUT                Scales any input to high resolution 4 x 3, 16 x 9, and 16 x 10
                                          video formats
              DVI-D, VGA on HD-15         VGA rates to 1280 x 1024, 1440 x 900 and 1080p
              POWER SOURCE                100-120/200-240 VAC (50/60 Hz)
              CONNECTIVITY                Expandable with COMM-4 or COMM-8 (Requires larger
                                          enclosure)
              CURRENT                     2 AMP
              POWER CONS.                 60 watts
              OPERATING TEMP.             34° F to 131° F (0° C to 55° C)
              DIMENSIONS                  17.5" (W) x 1.75" (H) x 14.75" (D) (44.45 cm x 4.445 cm x
                                                                        37.465 cm)
              APPROX. WEIGHT              7.9 lbs (3.58 kg)
              WARRANTY                    One (1) year parts and labor



                           ITEM #11 -19 Inch Touch Screen Monitor for Video Marker/Annotation System
                                                                                3.                            4.                          5.
   1.                        2.   SPECIFICATIONS                         SPECIFICATIONS                     NOTES                    EVALUATION
ITEM #                                                                      OFFERED                        REMARKS                  COMMITTEE’S
                                                                            YES/NO                                                 NOTES/REMARKS
           19 Inches Diagonally
 11        Compatible with Color Video Marker/Annotation
           System (Item #10)
           Use Interface connections consistent with Color Video
           Marker/Annotation System (Item #10)




                                                                                                                              84
                                     ITEM #12 - UPS Backup Power System with 8 Outlets
   1.                                      2.                                          3.                4.                  5.
ITEM #                              SPECIFICATIONS                              SPECIFICATIONS         NOTES            EVALUATION
                                                                                   OFFERED            REMARKS          COMMITTEE’S
                                                                                    YES/NO                            NOTES/REMARKS
          Backup Time At Half Load             5 minutes
 12       Alarm(s)                             Audible
          Emergency Power Off (epo)            No
          Depth/H/W                            9.55 in/5in/12in
          System Va                            750 VA
          Compliance, Standards                cUL Listed, FCC Class B, UL
          Automatic Voltage Regulation         Yes
          Input Frequency                      60 Hz
          Telephone/internet Protection        Fax, Modem, Phone, Audio Video
          Product Type                         Backup Systems
          Joules Of Surge Protection           890 J
          Connector/port/interface             RS232, USB
          Number Of Outlets                    8
          Battery Recharge Time                16 h


                                                    ITEM #13 - DVD Recorder/Player
                                                                                            3.             4.               5.
    1.                                    2.    SPECIFICATIONS                       SPECIFICATIONS      NOTE     EVALUATION
 ITEM #                                                                                 OFFERED        REMARKS    COMMITTEE’S
                                                                                         YES/NO                   NOTES/REMARKS
          Single Tray; On Screen Display
   13     Eight Recording Modes on non-doubled layered DVD Media: HQ(1h),
          HSP(1.5h), SP(2h), LSP(2.5h), ESP(3h), LP(4h), EP(6h), SLP(8h)
          Reads and records VCD, SVCD, DVD+R, DVD+RW, DVD-R, DVDDVD+, R DL
          Plays CDs, CD-R and CD-RW (MP3 playback)
          32-bit, 96 KHz Digital-to-Analog Audio Converter
          10-bit, 54 MHz Digital-to-Analog Video Converter
          Dolby Digital Decoding & DTS output
          Coaxial Audio output: 1 (rear)
          RCA Audio: 2 in (1 rear, 1 front), 1 out (rear),
          S-Video: 2 in1 front, 1 out (rear)
          Composite Video: 2 in (1 front, 1 rear) and 1 out (rear)
          Front i.LINK® connection for DV/Digital80 video
          Rear Component Video (Y/Pb/Pr): Rear HDMI connection
          Dimensions (WxHxD): 17" x 2 3/4" x 11 3/16" (430 x 70 x 284mm)
          Weight: 6 lbs, 13 oz (3.1 kg)




                                                                                                                 85
                                                  ITEM #14 – DIGITAL VIDEO SCALER
                                                                                                   3.            4.               5.
   1.                                    2.   SPECIFICATIONS                                SPECIFICATIONS     NOTE     EVALUATION
ITEM #                                                                                         OFFERED       REMARKS    COMMITTEE’S
                                                                                                YES/NO                  NOTES/REMARKS
         Video input
 14      Number/signal type: 1 (RGBHV, RGBS, RGsB) pass-through, RGBS, RGBcvS, 1
         composite video, S-video, Component video (Y, R-Y, B-Y), 1 S-video,, 1 composite
         video
         Connectors: 1 15-pin HD female, RGB pass-through, RGBS, RGBcvS, 3 BNC
         female: component video, 1 BNC female, 1 4-pin mini-DIN female (S-video), 1 BNC
         female (composite video)
         Min/max levels: Analog— 0.0V to 1.0V p-p with no offset
         Impedance: 75 ohms
         Horizontal frequency: NTSC 3.58, NTSC 4.43, PAL, SECAM
         Vertical frequency: NTSC 3.58, NTSC 4.43, PAL, SECAM
         Resolution range: NTSC 3.58, NTSC 4.43, PAL, SECAM
         Return loss: -30dB @ 5 MHz
         Maximum DC offset: 1.5V
         Video processing
         Encoder: 9 bit digital
         Digital sampling: 24 bit, 8 bits per color; 13.5 MHz standard
         Colors: 16.78 million
         Video output
         Number/signal type: 1 scaled RGBHV, RGBS, RGsB, component video (Y, R-Y,B-
         Y), 1 scaled RGBHV or pass-through RGBHV/RGBS/RGsB
         Output rates
         Connectors: 6 female BNC, 1 female 15-pin HD
         Min/max level: 0.0V to 0.7V p-p
         Impedance: 75 ohms
         Scaled VGA resolution
         Sync
         Input type: RGBHV, RGBS, RGsB, RGBcvS
         Output type: RGBHV, RGBS, RGsB
         Standards: NTSC 3.58, NTSC 4.43, PAL, SECAM
         Control/remote — decoder/scaler
         Serial control port: RS-232, 9-pin female D connector
         General
         Power: 100VAC to 240VAC, 50/60 Hz,30 watts, internal, auto switchable/36 watts,
         external, auto switchable; to 12VDC, 3 A power supply. Product requires 2 A.
         Enclosure type: Metal
         Enclosure dimen.: 1.75" H x 8.75" W x 9.5" D (4.4 cm H x 22.2 cm W x 24.1cm D
         Product weight: 3.3 lbs (1.5 kg)
         Listings: UL, CUL
         Compliances: CE, FCC Class A, VCCI, AS/NZS, ICES
         Warranty: 3 years parts and labor




                                                                                                                       86
                   ITEM #15 - Analog Video/Audio (S-Video/RCA) to Digital (USB) Convertor/Splitter
    1.                                                                                            3.             4.                 5.
 ITEM #                                     2.    SPECIFICATIONS                           SPECIFICATIONS      NOTES       EVALUATION
                                                                                              OFFERED         REMARKS      COMMITTEE’S
                                                                                               YES/NO                      NOTES/REMARKS
           Inputs & Outputs:
   15      Composite video input/output (RCA connector) PAL, SECAM (input only), NTSC
           S-Video input/output (mini-DIN connector) PAL, SECAM (input only), NTSC
           Stereo audio input/output (2 x RCA connectors)
           IEEE 1394 In/Out connector (6-pin type)
           Analog Video Capture to Computer
           Analog PAL & SECAM/NTSC input
           HDV/DV (IEEE 1394) camcorder capture. Full camera control support
           Compression: MPEG-2, MPEG-1, DV, MJPEG (User selectable. Available real-
           time capture formats depend on CPU speed.)
           Video Playback from Computer
           Analog PAL/NTSC output
           HDV/DV (IEEE 1394) output to camcorder. Full camera/device control support
           Make: Pinnacle Moviebox or EQUIVALNET


            ITEM #16 - 15 ft. Extension Cables (USB, RS-232, DB-9) for 19 inch Touch Screen Monitor for
                                  Color Video Marker/Annotation System (Item #11)
    1.                                                                                           3.             4.                 5.
 ITEM #                                 2.        SPECIFICATIONS                          SPECIFICATIONS      NOTES        EVALUATION
                                                                                             OFFERED         REMARKS       COMMITTEE’S
                                                                                              YES/NO                       NOTES/REMARKS
           15 feet long, USB 2.0/1.1, RS-232, DB-9 Compatible
   16      Used to interface 19-Inch Touch Screen Monitor (Item #11) with Video
           Annotation/Marker System (Item #10)

                              ITEM #17 - USB Female to Female 15 FOOT EXTENSION CABLE
   1.                                                                                            3.            4.                  5.
ITEM #                                      2.    SPECIFICATIONS                          SPECIFICATIONS     NOTES      EVALUATION
                                                                                             OFFERED        REMARKS     COMMITTEE’S
                                                                                              YES/NO                    NOTES/REMARKS
           15 feet long, USB 2.0/1.1 Compatible
  17       Standard USB (Female A) input to standard USB (Female A) input connector


                                   ITEM #18 - Industrial 20 foot electrical extension cords
    1.                                                                                         3.              4.           5.
 ITEM #                                2.        SPECIFICATIONS                         SPECIFICATIONS       NOTES      EVALUATION
                                                                                           OFFERED          REMARKS     COMMITTEE’S
                                                                                            YES/NO                      NOTES/REMARKS
          Color – Black
  18      12/3 Heavy Duty

                             ITEM #19 - SINGLE LINK DVI-D Male to DVI-D Male 6FOOT CABLE
   1.                                                                                           3.             4.            5.
ITEM #                                 2.        SPECIFICATIONS                          SPECIFICATIONS      NOTES       EVALUATION
                                                                                            OFFERED         REMARKS      COMMITTEE’S
                                                                                             YES/NO                      NOTES/REMARKS
 19       DVI-D 29-Pin Male to DVI-D Male 6Foot Cable




                                                                                                                      87
                   ITEM #20 - SINGLE LINK DVI-I Male to Component RGB Male 6 FOOT RCA CABLE
   1.                                                                                     3.            4.                5.
ITEM #                                2.    SPECIFICATIONS                         SPECIFICATIONS     NOTES    EVALUATION
                                                                                      OFFERED        REMARKS   COMMITTEE’S
                                                                                       YES/NO                  NOTES/REMARKS
  20      DVI-I 29-Pin Male to Component RGB Male 6Foot RCA Cable

            ITEM #21 - 15-Pin HIGH DENSITY with 3.5mm MINI STEREO Male to Male COMBO VGA 15 FT.
                                                    Cable
   1.                                                                                      3.           4.                 5.
ITEM #                                2.     SPECIFICATIONS                         SPECIFICATIONS    NOTES     EVALUATION
                                                                                       OFFERED       REMARKS    COMMITTEE’S
                                                                                        YES/NO                  NOTES/REMARKS
          VGA & Stereo audio in a single cable
  21      Used for connecting computers, VGA Switchers & DA's, monitors and data
          displays
          Bandwidth at 50 feet: 135 MHz @ -3db.
          VGA: 15-pin HD Male to Male
          Stereo Audio: 3.5mm Stereo Mini Male to Male
          Length: 15 feet long

                               ITEM #22 - 3.5mm STEREO MINI Male to Male 20 FOOT CABLE
   1.                                                                                     3.            4.          5.
ITEM #                                2.    SPECIFICATIONS                         SPECIFICATIONS     NOTES     EVALUATION
                                                                                      OFFERED        REMARKS    COMMITTEE’S
                                                                                       YES/NO                   NOTES/REMARKS
 22       3.5mm STEREO MINI Male to Male 20FOOT CABLE


                           ITEM #23 - 4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable
   1.                                                                                     3.            4.                 5.
ITEM #                               2.     SPECIFICATIONS                         SPECIFICATIONS     NOTES     EVALUATION
                                                                                      OFFERED        REMARKS    COMMITTEE’S
                                                                                       YES/NO                   NOTES/REMARKS
 23       4-PIN (S-Video) Male to 4-PIN (S-Video) Male 6 foot Cable


                           ITEM #24 - DOUBLE STEREO RCA (L/R) Male to Male 6FOOT CABLES
    1.                                                                                    3.            4.         5.
 ITEM #                               2.     SPECIFICATIONS                        SPECIFICATIONS     NOTES    EVALUATION
                                                                                      OFFERED        REMARKS   COMMITTEE’S
                                                                                       YES/NO                  NOTES/REMARKS
   24       DOUBLE STEREO RCA (L/R) Male to Male 6FOOT CABLES

                                          ITEM #25 - Six Foot HD15 Male to Male VGA Cable
   1.                                                                                     3.            4.                 5.
ITEM #                               2.     SPECIFICATIONS                         SPECIFICATIONS     NOTES     EVALUATION
                                                                                      OFFERED        REMARKS    COMMITTEE’S
                                                                                       YES/NO                   NOTES/REMARKS
 25       Black cable
          6-foot length
          15-pin male to male connector
          Heavy duty cable




                                                                                                               88
                                 ITEM #26 - 12 inch S-Video Mini-4 Male to Two Female Splitter
   1.                                                                                         3.             4.                 5.
ITEM #                                2.    SPECIFICATIONS                             SPECIFICATIONS      NOTES     EVALUATION
                                                                                          OFFERED         REMARKS    COMMITTEE’S
                                                                                           YES/NO                    NOTES/REMARKS
 26       Connects two S-Video display such as monitors, television or projectors to
          one S-Video female port, or vice versa
          24AWG cable shielding
          Two 75ohm coaxial
          PVC jacket
          Molded ends
          Inner hood soldered 360 degrees to the connector
          Connectors: Mini4 Male to 2 Female; Length: 12inch

                            ITEM #27 - 20 Foot Composite Video or Digital Audio RCA M/M Cable
   1.                                                                                         3.             4.                 5.
ITEM #                                2.    SPECIFICATIONS                             SPECIFICATIONS      NOTES     EVALUATION
                                                                                          OFFERED         REMARKS    COMMITTEE’S
                                                                                           YES/NO                    NOTES/REMARKS
 27       20 feet professional grade cable
          Standard single RCA connector composite video male to male connection
          100% Aluminum Foil Shielded
          69% Copper Braid Shielding
          OFC Jacket
          22 AWG center conductor

               ITEM #28 - Modular Audio/Visual Housing Cabinet System w/ Integrated Surround Sound
                                                    Assembly
    1.                                                                                          3.           4.                 5.
 ITEM #                                    2.   SPECIFICATIONS                           SPECIFICATIONS    NOTES     EVALUATION
                                                                                            OFFERED       REMARKS    COMMITTEE’S
                                                                                             YES/NO                  NOTES/REMARKS
            A 1" thick base foundation reinforced with inlaid steel cross bracing
   28       Supported by 4 heavy-duty 4" casters
            Support up to 500 lbs and distribute weight evenly to the foundation
            Provide at least 12 cubic foot cabinet space
            3 Tiered adjustable shelves
            Wooden veneer panel to better match a courtroom environment.
            Provides front and rear access
            Overall Dimensions: At least 24"h x 72"w x 24"d
            Cable Management: Back panel cable management and ventilation.
            Have an integrated surround sound speaker assembly that will take the
            speaker level output from the codec and/or other devices.
            2 x RCA Audio Input Connections for Integrated Surround Sound Speaker
            Assembly
            Includes keyed cabinet lock for based unit




                                                                                                                    89
                                   ITEM #29 - Commercial 65 Inch Narrow Bezel LCD Viewing Monitor
   1.                                                                                                 3.            4.                 5.
ITEM #                                      2.   SPECIFICATIONS                                SPECIFICATIONS     NOTES     EVALUATION
                                                                                                  OFFERED        REMARKS    COMMITTEE’S
                                                                                                   YES/NO                   NOTES/REMARKS
               CLASS                         65” (Diagonal) LCD Monitor
 29            VIEWABLE AREA                 56.2” x 31.6”
               ORIENTATION                   Landscape / Portrait
               BRIGHTNESS                    700 cd/m2
               PIXEL PITCH                   0.744 mm
               CONTRAST RATIO                2500:1
               DIMENSIONS                    59.0” x 34.4” x 5.5” (WXHXD INCHES)
               WEIGHT                        ABOUT 100lbs
               BEZEL WIDTH                   1.2’ inches
               VIEWING ANGLE                 Horizontal and vertical: 178O
               VIDEO/AUDIO                   mini D-Sub 15 pin In/Out, HDMI,
               INPUTS/OUTPUTS                DVI-D, DisplayPort, CAT5 In/Out, BNC
                                             (R,G,B,H,V) In/out, S-Video, Composite
                                             (BNC, RCA), Audio LR (RCA), Audio
                                             Stereo mini jack
               SPEAKER OUTPUT                External speaker jack
               CONTROL IN/OUT                RS232C (mini D-Sub 9 In/Out), LAN
               POWER CONSUMPTION             460W
               ESTIMATED BACKLIGHT           Up to 50,000 hours
               LIFE
               AUDIO SPEAKER                 Optional
               WALL MOUNT                    Yes
               COMPATIBLE
               INCLUDES IN BOX               Power Cable, Remote Control and Relevant
                                             Manuals
               WARRANTY                      3-years parts and labor
               COLOR                         Black

                                   ITEM #30 – Wall Mount for 65 Inch LCD Viewing Monitor (Item #29)
   1.                                                                                                 3.            4.                 5.
ITEM #                                      2.   SPECIFICATIONS                                SPECIFICATIONS     NOTES     EVALUATION
                                                                                                  OFFERED        REMARKS    COMMITTEE’S
                                                                                                   YES/NO                   NOTES/REMARKS
 30            Wall Mount for 65 Inch LCD Viewing Monitor (Item #29)
               Includes: All required brackets, braces, uprights and corners; wall screws
               and mounting attachments
               Make of Lightweight aluminum
               Includes all required schematics and installation instructions

                  ITEM #31 - DELIVERY OF ONE (1) COMPLETE SET OF EQUIPMENT (ITEMS #1 - #30) VIA//TO
            1.                                                                                     3.              4.           5.
         ITEM #                                  2.     SPECIFICATIONS                      SPECIFICATIONS       NOTES      EVALUATION
                                                                                               OFFERED          REMARKS     COMMITTEE’S
                                                                                                YES/NO                      NOTES/REMARKS
                          Shipment Type: Drop Shipped
          31              Service Type: Air Freight
                          Delivery Time: 5 Working Days
                          Service Provider: United Parcel Service (UPS), FEDEX, DHL
                          International

                          SHIP TO LOCATION:
                          The Caribbean Court of Justice,
                          Port of Spain, Republic of Trinidad and Tobago




                                                                                                                           90
                             ANNEX IId+IIId :
 TECHNICAL SPECIFICATIONS + CONTRACTOR’S TECHNICAL
                       OFFER

                                            LOT #14
Contract title: Supply of Videoconferencing and Audio/Visual Equipment
Publication reference: 9ACP RCA 14 – CCJ ICT 1 of 2010

Column 1-2 should be completed by the Contracting Authority
Column 3-4 should be completed by the tenderer
Column 5 is reserved for the evaluation committee

Annex IId+IIId – Technical Specifications & Contractor's Technical Offer for LOT #14.
The tenderers are requested to complete the template on the next pages using the following
      guidelines:

      • Tenders must complete one set of technical specifications (as listed in Annex IId+IIId) for
        LOT #14 on which the Tenderer is submitting a Technical Offer

      • Column 2 is completed by the Contracting Authority shows the required specifications (not
        to be modified by the tenderer),

      • Column 3 is to be filled in by the tenderer and must detail what is offered (for example the
        words “compliant” or “yes” are not sufficient)

      • Column 4 allows the tenderer to make comments on its proposed supply and to make
        eventual references to the documentation

The eventual documentation supplied should clearly indicate (highlight, mark) the models offered
and the options included, if any, so that the evaluators can see the exact configuration. Offers that
do not permit to identify precisely the models and the specifications may be rejected by the
evaluation committee.

The offer must be clear enough to allow the evaluators to make an easy comparison between the
requested specifications and the offered specifications.




                                                                                                  91
                     ITEM #1 - VIDEOCONFERENCING MULTIPOINT CONFERENCING UNIT (MCU) EQUIPPED
                         WITH 12 VIDEO/AUDIO RESOURCE LICENCES & IMPLEMENTATION SERVICE
   1.                                                                                                3.           4.                 5.
ITEM #                                    2.   SPECIFICATIONS                                 SPECIFICATIONS    NOTES           EVALUATION
                                                                                                 OFFERED       REMARKS         COMMITTEE’S
                                                                                                  YES/NO                      NOTES/REMARKS
         Physical dimensions
  1      Height: 3U, 5.20” (132 mm)
         Width: 16.93” (430 mm)
         Depth: 19.92” (506 mm)
         Weight: 48.4 lbs (22 kg)
         Power supply: Thermal controlled 650W • ATX AC power supply w/PFC
         Power: 100 - 240 VAC, 50-60 Hz, • 5-9 Amps
         Linux operating system
         Operating Environment
         Operating temperature: 10° to 40° C
         (50° to 104° F), 3400 BTU/hr
         Storage temperature: -40° to 70° C (-40° to 158° F)
         Relative humidity: 15% to 90% non-condensing
         Operating altitude: 60 m (200 ft) below sea level to 3,000 m (13,000 ft) above sea
           level
         Transit/Storage: 60 m (200 ft) below sea level to 15,000 m (50,000 ft) above sea
           level
          Video Support
         H.261, H.263, H.264
         From QCIF to 720p
         Up to high definition (HD) 720p in continuous presence (CP) transcoding (TX) -
           Optional
          720p Voice switching (VSW)
         Up to 30 frames per second
         16:9 and 4:3 aspect ratio
          H.239 content sharing resolution: VGA, SVGA, XGA
          H.239 Content in H264 Format
          Audio Support
         G.711a/u, G.722, G.728, G.722.1/• Siren™ 7, G.722.1AnnexC/Siren 14, Siren 22
          IVR prompts for auto attendance
          User and managed mute control
          Capacity
          12 to 20 media and audio (H.323) resources
          Flexible resource capacity supports:
          6 HD to 10 HD/SD resources for CP - 12 to 20 CIF CP or HD VSW resources
          12 to 20 VoIP audio resources
          Management Tools
          Web-based management with support for multiple languages
          Administrator, operator, and chairman views
          System-generated emails to administrator in case of system alerts




                                                                                                                         92
 Complete XML API kit for 3rd party application integration
 On-board scheduling option or scheduling and gatekeeping functions
 Address book—Up to 200 addresses
 CDR (Call Details Record)
Language Support
 English, Simplified Chinese, Traditional Chinese, Japanese, Russian, German,
Korean, Spanish, French, Italian, Portuguese, Norwegian
 Double Byte (Unicode) site names
 Network Support
 IP H.323
 10/100/1000 Mb interface
 64 Kbps to 2 Mbps conference data rates
Transcoding
 Audio algorithms; Video algorithms; Networks; Resolution
 Frame rates
  QoS
 Lost Packet Recovery (LPR); IP Precedence; Dynamic jitter buffer
 Security
 AES media encryption
 Tiered permission levels include Administrator, Operator, Chairperson
 Approval and Compliance
  CE
 Safety: UL (60950 3rd Edition) and CB
 EMC: CE, FCC 47CFR PART 15, VCCI, C-Tick, MIC, China CCC
 China MII ; RoHS 6
 Conferencing Highlights
 Continuous Presence
Conference Mode: On demand, password • protected, schedule
 Integration with Polycom RSS™ 2000 • recording and streaming solution
 Unified conferencing (voice, video and data)
 Up to 24 different conference layouts
 Personal layout
 Auto layout
 Layout range 1x1 to 4x4
 Personal Conference Manager (PCM)
 Video Invite
 Layout skins
 Lecture and presentation mode
 Conference profiles
 Far-end camera control (FECC)
 Conference dial out and dial in
 Up to 1000 Meeting Rooms
 Advanced IVR flow
 Multilingual site names
 H.239 support over cascaded links
 Implementation Service Option
   Phone assistance during installation




                                                                                93
                   ITEM # 2 - Three (3) Year Premier Service Agreement for MCU with 12 Video/Audio Resource
                                                             Licenses
   1.                                                                            3.                   4.                  5.
ITEM #                          2.   SPECIFICATIONS                       SPECIFICATIONS            NOTES            EVALUATION
                                                                             OFFERED               REMARKS          COMMITTEE’S
                                                                              YES/NO                               NOTES/REMARKS
           Advance replacement, parts shipped same business day
  2        24x7 tech support
           Free Software Upgrades



                                                  ITEM #3 - SHIPMENT OF ITEM #1 VIA/TO

     1.                                                                                  3.                 4.              5.
  ITEM #                             2.   SPECIFICATIONS                          SPECIFICATIONS          NOTES        EVALUATION
                                                                                     OFFERED             REMARKS      COMMITTEE’S
                                                                                      YES/NO                         NOTES/REMARKS
              Shipment Type: Drop Shipped
      3       Service Type: Air Freight
              Delivery Time: 5 Working Days
              Service Provider: United Parcel Service (UPS), FEDEX, DHL

              SHIP TO ADDRESS:
              The Caribbean Court of Justice
              134 Henry Street,
              Port of Spain,
              Republic of Trinidad and Tobago




                                                                                                                   94
 Appendix IV
Financial Offer




                  95
      APPENDIX IV: Financial Offer/Budget breakdown
      PUBLICATION REFERENCE: 9ACP RCA 14 – CCJ ICT INT 1 of 2010
      NAME OF TENDERER: [……………………………]




  A                B                    C                                D                        E

LOT/ ITEM          QUA            SPECIFICATIONS            UNIT COSTS WITH DELIVERY             TOTAL
NUMBER             NTIT              OFFERED                         DDU3                      <EUROS/$US/
                    Y                  (INCL                  <PLACE OF ACCEPTANCE>               $TT>
                                  BRAND/MODEL)
                                                                 <EUROS/$US/$TT>
   LOT
 #1/ITEM
    #1

  Etc.




                                                                         Total

                                 [Spare parts with
                                 detailed appendix
                                   including unit
                                       prices]                        [Total cost]
                                [Consumables with                     [Total cost]
                                 detailed appendix
                                   including unit
                                       prices]




      3
          <DDU (Delivered Duty Unpaid)> - Incoterms 2000 International Chamber of Commerce -
          http://www.iccwbo.org/incoterms/id3040/index.html

                                                                                                96
                 APPENDIX V

   Sample TENDER GUARANTEE document

 (It is not obligatory that this form must be used,
however, it illustrates the nature of the guarantee
                  terms to be used.)




                                                 97
                          SAMPLE OF TENDER GUARANTEE
                                Specimen tender guarantee
      < To be completed on paper bearing the letterhead of the financial institution >
    For the attention of <Address of the Contracting Authority> referred to below as the
                                  “Contracting Authority”
                                                                            <Date>

Title of contract: < Title of contract>
Identification number: <Publication reference>
We, the undersigned, <name and address of financial institution>, hereby irrevocably
declare that we will guarantee as primary obligator, and not merely as a surety on behalf of
<Tenderer's name and address> the payment to the Contracting Authority of <amount of
the tender guarantee>, this amount representing the guarantee referred to in Item 11 of the
Procurement Notice.

Payment shall be made without objection or legal proceedings of any kind, upon receipt of
your first written claim (sent by registered letter with confirmation of receipt) if the
Tenderer does not fulfil all obligations stated in his/her tender. We shall not delay the
payment, nor shall we oppose it for any reason whatsoever. We shall inform you in writing
as soon as payment has been made.

We note that the guarantee will be released at the latest within 45 days of the expiry of the
tender validity period, including any extensions, in accordance with Item 16.6 of the
Instructions to Tenderers [and in any case at the latest on (1 year after the deadline for
submission of tenders)]4.

The guarantee is in a form appropriate to the law of <enter the name of the country in
which the financial institution issuing the guarantee is established>. Any dispute arising
out of, or in connection with this guarantee shall be referred to the courts of the Republic
of Trinidad and Tobago >.
The guarantee will enter into force and take effect from the submission deadline of the
tender.


Name: …………………………… Position: …………………

Signature: ……………..

Date:




4
    This mention has to be inserted only where required, for example where the law applicable to the
    guarantee imposes a precise expiry date

                                                                                                       98
            APPENDIX VI


TENDER FORM FOR A SUPPLY CONTRACT




                                    99
                                  TENDER FORM FOR A SUPPLY CONTRACT
      Publication reference or equivalent: 9ACP RCA 14 – CCJ ICT INT 1 of 2010
       Title of contract: Supply Contract for Videoconferencing and Audio/Visual
                         Equipment for the Caribbean Court of Justice
                                                                                        <Place and date>
A: <Name and address of Contracting Authority >
-----------------------------------------------------------------------------------------------------------
      One signed original form must be supplied (for each Lot, if the tender procedure is
      divided into Lots), together with the number of copies specified in the Instruction to
      Tenderers. An economic operator may, where appropriate and for a particular
      contract, rely on the capacities of other entities, regardless of the legal nature of the
      links which it has with them. It must in that case prove to the contracting authority
      that it will have at its disposal the resources necessary for performance of the
      contract, for example by producing an undertaking on the part of those entities to
      place those resources at its disposal. Such entities, for instance the parent company
      of the economic operator, must respect the same rules of eligibility and notably that
      of nationality, as the economic operator.
1          SUBMITTED BY
                        Name(s) of tenderer(s)                                           Nationality5

       Leader           •                                                                •


       Member           •                                                                •



       Etc6…



2          CONTACT PERSON (for this tender)
          Name
                                •

          Address
                                •

          Telephone
                                •
          Fax
                                •
          E-mail
                                •

5
    Country in which the legal entity is registered
6
    add/delete additional lines for members as appropriate. Note that a subcontractor is not considered to be a
    member for the purposes of this tender procedure. Subsequently, the data of the subcontractor must not
    appear in the data related to the economic, financial and professional capacity. If this tender is being
    submitted by an individual tenderer, the name of the tenderer should be entered as 'leader' (and all other
    lines should be deleted)

                                                                                                          100
      3 ECONOMIC AND FINANCIAL CAPACITY
      Please complete the following table of financial data7 based on your annual accounts and
      your latest projections. If annual accounts are not yet available for this year or last year,
      please provide your latest estimates, clearly identifying estimated figures in italics. Figures
      in all columns must be on the same basis to allow a direct, year-on-year comparison to be
      made (or, if the basis has changed, an explanation of the change must be provided as a
      footnote to the table). Any clarification or explanation which is judged necessary may also
      be provided.
             Financial data                        Year            Last           This           Next            Average8
                                                before last        year           year           year
                                                €/$US/$TT                                                        €/$US/$TT
                                                                €/$US/$TT      €/$US/$TT      €/$US/$TT

Annual turnover9, excluding this
contract

Cash and cash equivalents10 at
beginning of year

Net cash from / (used in) operating,
investing & financing activities117
excluding future contracts

Net forecast cash from/ (used in)
future contracts, excluding this
contract

Cash and cash equivalents6 at end
of year [ie, the sum of the above
three rows]


      7
           if this application is being submitted by a consortium, please add lines as required and indicate to which
           entity the data belongs.
      8
           Amounts entered in the 'Average' column must be the mathematical average of the amounts entered in the
           four preceding columns of the same row.
      9
           The gross inflow of economic benefits (cash, receivables, other assets) arising from the ordinary operating
           activities of the enterprise (such as sales of goods, sales of services, interest, royalties, and dividends)
           during the year.
      10
           Cash and cash equivalents comprise cash on hand and demand deposits, together with short-term, highly
           liquid investments that are readily convertible to a known amount of cash and that are subject to an
           insignificant risk of changes in value. An investment normally meets the definition of a cash equivalent when
           it has a maturity of three months or less from the date of acquisition. Equity investments are normally
           excluded, unless they are in substance a cash equivalent (e.g. preferred shares acquired within three
           months of their specified redemption date). Bank overdrafts which are repayable on demand and which form
           an integral part of an enterprise's cash management are also included as a component of cash and cash
           equivalents.
      11
           Operating activities are the main revenue-producing activities of the enterprise that are not investing or
           financing activities, so operating cash flows include cash received from customers and cash paid to
           suppliers and employees. Investing activities are the acquisition and disposal of long-term assets and
           other investments that are not considered to be cash equivalents. Financing activities are activities that
           alter the equity capital and borrowing structure of the enterprise. Interest and dividends received and paid
           may be classified as operating, investing, or financing cash flows, provided that they are classified
           consistently from period to period. Cash flows arising from taxes on income are normally classified as
           operating, unless they can be specifically identified with financing or investing activities.

                                                                                                                   101
4 STAFF RESOURCES
Please provide the following personnel statistics12 for the current year and the two previous
years.

        Average                Year before last                    Last year                    This year
       manpower

                             Overall       Total for       Overall       Total for      Overall       Total for
                                             fields                        fields                       fields
                                            related                       related                      related
                                            to this                       to this                      to this
                                           contract                      contract                     contract
                                                13                             9                            9



 Permanent staff
 14



 Other staff 15

 Total

 Permanent staff                %              %               %               %            %               %
 as a proportion
 of total staff (%)




12
     if this tender is being submitted by a consortium, please add lines as required and indicate to which entity
     the data belongs
13
     corresponding to the relevant specialisms identified in point 5 below.
14
     directly employed by the Tenderer on a permanent basis (ie, under indefinite contracts).
15
     other staff not directly employed by the Tenderer on a permanent basis (ie, under fixed-term contracts)

                                                                                                                102
5 FIELDS OF SPECIALISATION
Please use the table below to indicate the relevant specialties related to this contract of each legal entity making this tender. Show the relevant
specialty (ies) of each legal entity by placing a tick ( ) in the box corresponding to those specialties in which the legal entity has significant
experience. [Maximum 10 specialties]
                                           Leader                   Member 2                   Member 3                    Etc …ε
 Relevant specialty 1                      •                          •                         •                          •
 Relevant specialty 2                      •                          •                         •                          •
                                           •                          •                         •                          •
     16
 Etc …
6 EXPERIENCE
Please complete the table below to summarise the major relevant supply contracts undertaken carried out in the past 3 years by the legal entity
or entities making this tender. The number of references to be provided must not exceed 15 for the entire tender

 Ref # (maximum 15)                  Project title            …

 Name of legal entity         Country           Overall        Proportion         No of          Name of         Origin of           Dates          Name of
                                                supply         supplied by         staff          client         funding                          members if any
                                                 value         legal entity      provided
                                                (EUR)              (%)

 …                          …                  …              …                 …              …                …                …               …

                                     Detailed description of supply                                                         Related services provided

 …                                                                                                              …



16
     add / delete additional lines and/or rows as appropriate. If this tender is being submitted by an individual legal entity, the name of the legal entity should
     be entered as 'Leader' (and all other columns should be deleted)

                                                                                                                                                                 103
7     TENDERER'S DECLARATION(S)
      As part of their tender, each legal entity identified under point 1 of this form,
      including every consortium member, must submit a signed declaration using this
      format. (For consortia, the declaration of the Leader must be a signed original but
      those of other members may be copies).
In response to your letter of invitation to tender for the above contract,
we the undersigned, hereby declare that:
1     We have examined and accepted in full, the content of the RFT for invitation to tender No
      <……………………………….> of <date>. We hereby accept its provisions in their
      entirety, without reservation or restriction.
2     We offer to deliver, in accordance with the terms of the RFT and the conditions and time
      limits laid down, without reservation or restriction:
      Lot no 1: [description of supplies with indication of quantities and origin]
      Lot no 2: [description of supplies with indication of quantities and origin]
      Etc.
3     The price of our tender excluding spare parts and consumables, if applicable [excluding the
      discounts described under point 4] is:
      Lot no 1: [……………………………………………..]
      Lot no 2: [……………………………………………..]
      Etc.
4     We will grant a discount of [%], or […………..] in the event of our being awarded X Lot
      or X number of Lots: (or word discount clearly ……….
5     This tender is valid for a period of 90 days from the final date for submission of tenders.
6     If our tender is accepted, we undertake to provide a 5 % performance guarantee as required
      by the instructions to tenderers.
7     Our firm/company [and our subcontractors] has/have the following nationality:
      <……………………………………………………………………>
8     We are making this application in our own right and [as member in the consortium led by
      < name of the leader / ourselves > ]*. We confirm that we are not tendering for the same
      contract in any other form. [We confirm, as a partner in the consortium, that all partners are
      jointly and severally liable by law for the performance of the contract, that the lead partner
      is authorised to bind and receive instructions for, and on behalf of, each member, that the
      performance of the contract, including payments, is the responsibility of the lead partner,
      and that all partners in the joint venture/consortium are bound to remain in the joint
      venture/consortium for the entire period of the contract's performance].
9     We are not in any of the situations excluding us from participating in contracts. In the
      event that our tender is successful, we undertake, if required, to provide the proof usual
      under the law of the country in which we are established, that we do not fall into the
      exclusion situations listed in The CCJ’s Procurement Guidelines. The date on the evidence
      or documents provided will be no earlier than 180 days before the date of submission of the
      tender and, in addition, we will provide a statement that our situation has not altered in the
      period which has elapsed since the evidence in question was drawn up.
      We also undertake, if required, to provide evidence of the financial and economic standing
      and the technical and professional capacity according to the selection criteria for this call
      for tender specified in the procurement notice, Item 16.0.



                                                                                                104
     We also understand that if we fail to provide the proof/evidence required within 15
     calendar days after receiving the notification of award, or if the information provided is
     proved false, the award may be considered null and void.

10   We agree to abide by the ethics clauses in the CCJ’s Procurement Guidelines and, in
     particular, have no potential conflict of interests with other candidates or other parties in
     the tender procedure at the time of the submission of this application.

11   We will inform the contracting authority immediately if there is any change in the above
     circumstances at any stage during the implementation of the contract. We also fully
     recognise and accept that any inaccurate or incomplete information deliberately provided in
     this application may result in our exclusion from this and other contracts funded by the
     European Communities.
12   We note that the contracting authority is not bound to proceed with this invitation to tender
     and that it reserves the right to award only part of the contract. It will incur no liability
     towards us should it do so.
13   We are aware that, for the purposes of safeguarding the financial interests of the
     Communities, our personal data may be transferred to internal audit services, to the
     European Court of Auditors, to the Financial Irregularities Panel or to the European Anti-
     Fraud Office.



Yours faithfully

Name and first name: <…………………………………………………………………>

Duly authorised to sign this tender on behalf of:
<…………………………………………………………………………………… …>

Place and date: <…………………………………………………………….………….>

Stamp of the firm/company:


This tender includes the following appendices:

[Numbered list of appendices with titles]




                                                                                              105
APPENDIX VII
BANK STATEMENT FORM




                      106
               BANK STATEMENT FORM


                       ACCOUNT NAME
ACCOUNT NAME: ________________________________________________
ADDRESS:________________________________________________________
TOWN/CITY: __________________________POSTAL CODE: ____________
COUNTRY: ______________________




CONTACT: _______________________________________________________
TELEPHONE: _______________________ FAX: ______________________
EMAIL: _____________________________




                              BANK
BANK NAME: ____________________________________________________
BANK ADDRESS: _________________________________________________
TOWN/CITY: __________________________POSTAL CODE: ____________
COUNTRY: ______________________
ACCOUNT NUMBER: ______________________________________________
IBAN #: ___________________________________________________________
REMARKS:_______________________________________________________
__________________________________________________________________

NOTE
A BANK STATEMENT ISSUED FROM THE FINANCIAL INSTITUTION LISTED
ABOVE MUST BE SUBMITTED TOGETHER WITH THIS FORM.
THIS STATEMENT MUST HAVE BEEN ISSUED WITHIN THE LAST 180 DAYS.




                                                                107
APPENDIX VIII
LEGAL ENTITY FORM




                    108
                 LEGAL ENTITY FORM


TYPE OF COMPANY: _____________________________________________
NAME: __________________________________________________________
ADDRESS: ________________________________________________________
TOWN/CITY: __________________________POSTAL CODE: ____________
COUNTRY: ______________________
PHONE: _________________________ FAX: _______________________
EMAIL: _______________________________________________________




         COMPANY REGISTRATION INFORMATION
COMPANY REGISTRATION #: ____________________________________
PLACE OF REGISTRATION: ______________________________________
DATE OF REGISTRATION: ________________________________________




            VAT REGISTRATION INFORMATION
VAT REGISTRATION #: ___________________________________________
PLACE OF REGISTRATION: _______________________________________
DATE OF REGISTRATION: ________________________________________

NOTE
THIS "LEGAL ENTITY" FORM SHOULD BE COMPLETED AND RETURNED
TOGETHER WITH:
1. A COPY OF THE VAT REGISTRATION DOCUMENT.
2. A COPY OF SOME OFFICIAL DOCUMENT SHOWING THE NAME OFTHE LEGAL
ENTITY, THE ADDRESS OF THE HEAD OFFICE AND THE REGISTRATION NUMBER
GIVEN TO IT BY THE NATIONAL AUTHORITIES.




                                                               109
      APPENDIX IX
PERFORMANCE GUARANTEE FORM




                             110
                      APPENDIX IX: MODEL PERFORMANCE GUARANTEE

             <To be completed on paper bearing the letterhead of the financial institution >

                                              For the attention of
                                   <Address of the Contracting Authority>
                                  <Financial Unit mentioned in the Contract>
                               referred to below as the “Contracting Authority”

Subject: Guarantee No…
         Performance Guarantee for the full and proper execution of contract <Contract number
         and title> (please quote number and title in all correspondence)

We the undersigned, <name and address of financial institution>, hereby irrevocably declare that
we guarantee as primary obligor, and not merely as a surety on behalf of <Contractor's name
and address>, hereinafter referred to as “the Contractor”, payment to the Contracting Authority
of <amount of the performance guarantee>, representing the performance guarantee mentioned
in Article 11 of the Special Conditions of the contract <contract number and title> concluded
between the Contractor and the Contracting Authority, hereinafter referred to as “the Contract”.

Payment shall be made without objection or legal proceedings of any kind, upon receipt of your
first written claim (sent by registered letter with confirmation of receipt) stating that the
Contractor has failed to perform his contractual obligations fully and properly and that the
Contract has been terminated. We shall not delay the payment, nor shall we oppose it for any
reason whatsoever. We shall inform you in writing as soon as payment has been made.

We accept notably that no amendment to the terms of the Contract can release us from our
obligation under this guarantee. We waive the right to be informed of any change, addition or
amendment to the Contract.

We note that the guarantee will be released within 30 days of the issue of the final acceptance
certificate (except for such part as may be specified in the Special Conditions in respect of after
sales service). [and in any case at the latest on (at the expiry of 18 months after the
implementation period of the Contract)]17.

The law applicable to this guarantee shall be that of <country of the Contracting
Authority/country in which the financial institution issuing the guarantee is established>. Any
dispute arising out of or in connection with this guarantee shall be referred to the courts of
<name of the country of the Contracting Authority>

This guarantee shall enter into force and take effect upon its signature.


Name: ……………………………Position: …………………


17
     This mention has to be inserted only where the law applicable to the guarantee imposes a precise expiry date

                                                                                                                    111
                                                           APPENDIX X
                                                  TENDER OPENING FACT SHEET

                SUPPLY OF EQUIPMENT FOR THE Publication                                      9ACP RCA 14 – CCJ ICT INT 1 of
 Contract                                                                                    2010
                CARIBBEAN COURT OF JUSTICE’S reference :
 title :
                VIDEOCONFERENCING PROJECT



                                                                       Is                      Is tenderer's
                                    Is tenderer                                  Is tender
                                                        Is         language                     declaration          Other       Overall
                                   (consortium)                                submission
 Tender                                            documentation      as                      signed (by all   administrative   decision?
                                    nationality                                    form
envelope      Name of tenderer                       complete?     required?                   consortium       requirements
                                    eligible?18                                 complete?
 number                                                                                       members, if a      of the RFT?    (Accept /
                                                                                              consortium)?                       Reject)
                                                      (Y/N)                                                      (Y/N/NA)
                                      (Y/N)                         (Y/N)        (Y/N)
                                                                                                (Y/N/ NA)

   1
   2
   3
   4
   5
   6
   7

       Authorised CCJ Representative:
       Signature of authorised CCJ Representative
       Date
                                                              •




               18
                 If the tender has been submitted by a consortium, the nationalities of all the consortium members must
               be eligible

                                                                                                                     112
                                                                                                  APPENDIX XI

                     TENDER ASSESSMENT FORM
                     [to be tailored to the specific project. Must be completed by the Evaluation Committee, Appendix
                     II+III Technical Specification/Technical Offer should be appended to this grid in the case its
                     columns “Evaluation Committee’s notes” have been completed.]



                                  SUPPLY OF EQUIPMENMT Publication                                                                                                   9ACP RCA 14 – CCJ ICT 1 of 2010
                                  FOR THE CARIBBEAN COURT reference :
Contract title :                  OF              JUSTICE’S
                                  VIDEOCONFERENCING
                                  PROJECT
                                                                                            Compliance with technical



                                                                                                                        required? (OK/a/b/…/NA)




                                                                                                                                                                                      Technically compliant?
                                                                   Professional capacity?
                                            capacity? (OK/a/b/…)
                                            Economic & financial




                                                                                                                                                    Subcontracting
                                                                                                                           Ancillary services as
Tender envelope No




                                                                    Technical capacity?




                                 Rules of                                                                                                                                 Other
                                                                                                                                                     statement in
                                                                                                specifications?




                                  origin                                                                                                                                technical
                                                                        (OK/a/b/…)

                                                                        (OK/a/b/…)




                                                                                                                                                   accordance with
                                respected                                                                                                                             requirements




                                                                                                                                                                                              (Y/N)
                     Name of                                                                                                                          art 7 of the
                                     ?                                                                                                                                   in RFT                                      Notes:
                     tenderer                                                                                                                          General
                                                                                                                                                     Conditions?       (Yes/No/Not
                                 (Y/N)                                                                                                                                  Applicable)
                                                                                                                                                       (Y/N)


      1
      2



                      Evaluator's name & signature
                      Evaluator's name & signature
                      Evaluator's name & signature
                      Date




                                                                                                                                                                                                               113
                           FURTHER INFORMATION

                                          GLOSSARY

Successful tenderer: The tenderer selected at the end of the procedure for the award of the
contract.

Contracting Authority: The party which concludes the contract as provided in the Financing
Agreement.
Project Manager: The legal or natural person responsible for monitoring the execution of the
contract on behalf of the Contracting Authority.

Supplies: All items which the Contractor is required to supply to the Contracting Authority,
including, where necessary, services such as installation, commissioning, testing, provision of
expertise, supervision, maintenance, repair, training and other such obligations connected with
the items to be provided under the contract.

Hybrid contract: A contract between the contracting authority and a service provider, supplier or
firm covering two or more of the following: works, supplies and services.

General conditions: The general contractual provisions setting out the administrative, financial,
legal and technical clauses governing the execution of contracts.

Special conditions: The special conditions laid down by the Contracting Authority as an integral
part of the RFT, including modifications to the general conditions, clauses specific to the
contract and the terms of reference (for a service contract) or technical specifications (for a
supply or works contract).

Evaluation committee: A committee appointed by the Contracting Authority and possessing the
technical, linguistic and administrative capacities necessary to give an informed opinion on
tenders.

Written communications: Certificates, notices, orders and instructions issued in writing under
the contract.

Administrative order: Any instruction or order issued by the CCJ’s Systems Manager to the
Contractor in writing regarding the provision of the supplies.

Conflict of interest: Any event influencing the capacity of a candidate, tenderer or contractor to
give an objective and impartial professional opinion, or preventing him, at any moment, from
giving priority to the interests of the Contracting Authority. Any consideration relating to
possible contracts in the future or conflict with other commitments, past or present, of a
candidate, tenderer or contractor, or any conflict with his own interests. These restrictions also
apply to subcontractors and employees of the candidate, tenderer or contractor. There is a
conflict of interest within the meaning of Article 52 of the Financial Regulation where the
impartial and objective exercise of the functions of a player in the implementation of the budget

                                                                                              114
or an internal auditor is compromised for reasons involving family, emotional life, political or
national affinity, economic interest or any other shared interest with the beneficiary.

Breakdown of the overall price: A heading-by-heading list of the rates and costs making up the
price for a lump-sum contract.

Period: A period begins the day after the act or event chosen as its starting point. Where the last
day of a period is not a working day in the country of the Contracting Authority, the period
expires at the end of the next working day.

Implementation period.: The period from contract signature, or alternative date if specified in
the Special Conditions, until the provisional acceptance of the supply.

Execution period: The period from contract signature until 18 months after the provisional
acceptance of the supply. This period includes the warranty and the final acceptance of the
supply.

Day: Calendar day.

In writing: This includes any hand-written, typed or printed communication, including e-mail
and fax transmissions.

Supply contract: Supply contracts cover the purchase, leasing, rental or hire purchase, with or
without option to buy, of products. A contract for the supply of products and, incidentally, for
sitting and installation shall be considered a supply contract.

Foreign currency: Any currency, other than the euro, which is permissible under the applicable
provisions and regulations and has been indicated in the tender.

National currency: The currency of the country of the Contracting Authority.

Tender price: The sum stated by the tenderer in its tender for carrying out the contract.


Contract value: The sum stated in the contract representing the initial estimate payable for
carrying out the supplies, or such other sum as ascertained at the end of the contract as due under
the contract.

Most economically advantageous tender: The tender deemed to be best in terms of the specific
criteria laid down for the contract in question, e.g. quality, technical properties, aesthetic and
functional qualities, after-sales service and technical assistance and the price or lowest price.
These criteria must be published in the procurement notice or stated in the RFT.

Tenderer: Any natural or legal person or consortium thereof submitting a tender with a view to
concluding a contract. The terms "supplier", "contractor" and "service provider" refer to three



                                                                                               115
categories of economic operators, natural or legal persons, who supply products, execute works
and provide services respectively.

Open procedure: Calls for tender are open where all interested economic operators may submit a
tender.

Liquidated damages: The sum stated in the contract as compensation payable by the Contractor
to the Contracting Authority for failure to complete the contract or part thereof within the periods
under the contract, or as payable by either party to the other for any specific breach identified in
the contract.

General damages: The sum not stated beforehand in the contract, which is awarded by a court or
an arbitration tribunal, or agreed between the parties, as compensation payable to an injured
party for a breach of the contract by the other party.

Warranty obligations: The warranty of the Contractor that the supplies are new, unused, without
defects, of the most recent models and incorporate all recent improvements in design and
materials. This warranty must remain valid for a maximum of 1 year after provisional
acceptance. See article 40.2 of the General Conditions.

Commercial warranty: The warranty the manufacturer provides for a defined period that the
supply will be free from structural defects due to substandard material or workmanship, under
conditions of normal commercial use and service. The Commercial warranty should not be
confused with - and might go beyond - the warranty period of the contract.




                                                                                                116

								
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