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CLEARWATER FINE FOODS INC

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					Clearwater Fine Foods Inc.
Clearwater Fine Foods Inc. (CFFI)
   World’s largest integrated shellfish harvester
    and processor.
    ◦   Leading seafood producers
    ◦   Largest buyer, producer, and exporter of live lobster
    ◦   Largest producer of sea scallops
    ◦   Major exporter of shrimp, surf clams, ground fish tuna
        and shark
Organization Structure as of 1997
   CFFI had parted company with Hillsdown in 1989
    ◦ Maintaining 100% of its Canadian seafood businesses
    ◦ Owns Grand Banks seafood for Icelandic scallops, surf
      clams
    ◦ Argentina joint venture producing Antarctic scallops
    ◦ Controlling interest in Ocean Nutrition Canada
       Fish oil encapsulated products
Organization Structure as of 1997
   International Sales Offices:
    ◦   Santa Ynez, California
    ◦   Orlando, Florida
    ◦   Windsor , UK
    ◦   Shanghai, China
Organization
 Ownership- 100% managment
 Sales - $200M CAD
 Board of Directors -Internal
 Operations
       12 Divisions
       10 Processing Plants
       30 Vessels
       4 Sales Offices
                                  Clearwater Fine Foods Inc.

                                            Divisions:
                                       Blue Ribbon Seafoods
                                  Clearwater Arctic Surf Clam Co.
                                       Clearwater Lobsters
                              Clearwater Lobster Shops (Retail Stores)
                                       Continental Seafoods
                                         Deep Sea Trawlers
                                       Grand Bank Seafoods
                                         Highland Fisheries
                                     Ocean Prawns Partnership
                                          Pierce Fisheries
                                         China Sales Office
                                       Toronto Sales Office



                CFF (U.S.A)
CFF (Europe)       Inc..           Clearwater        Eastern       Ocean
                                                                                 Glacier
    Ltd.        Santa Ynez,          Limited        Quebec        Nutrition
                                                                              Pesquera S.A.
Windsor, U.K.       CA             Partnership    Seafoods Ltd.    Canada
                Orlando, FL
Organization
   Employs
        90 head office (Bedford, Nova Scotia)
        30 in 3 retail outlets
        650 in vessels
        1875 regular + 600 seasonal in processing plants
        5 sales staff
Corporate Strategy
1.   Focused on growing distribution channels
2.   Diversified products through strategic
     partnering and market growth
3.   Primarily decentralized yet vertically
     integrated, dominating or leading each product
     line
Organizational Problem
   Change in Corporate Strategy in1995
    ◦ Growth oriented to “CFFI Vision 2000”
    ◦ Five and Three Year Corporate Goals
    ◦ Targets
        Financial
        Product
        Market
        Operations Performance
Organizational Problem
   Development of Strategic Plans
      Each Line and support function creates their own plan
        Outlining the objectives in Vision 2000
        List of implications to operations/ actions for Vision
         2000 success
Information Aspect of the Problem
   1996 Yearly Update Meetings
    ◦ Noted Problems with Communication and
      Collaboration within the company.


   Contributing Factors
    ◦   Size
    ◦   Diversification
    ◦   Decentralized
    ◦   Vertically integration
            Diversified and Decentralized
                  Shrimp Processing      Clam Processing
                                                           Groundfish Processing




                                                              Scallops, Clam Processing


                                                                         Dryland Lobster


                                                                         Saltfish Plant


                                                    Saltfish, Scallops    Head Office
           Dryland Lobster
                                        Fleet Headquarters         3 Retail Stores
                       Offshore Lobster

Plus: 3 Vessels off coast of Argentina and Sales Offices in Toronto, US, UK and China
IT/IS Aspect of the Problem
   Pre 1996
    ◦ Basic Email
    ◦ Internet site but no intranet
Define Solution in Case
   MIS Manager , Leonard Landry
    ◦ Developed a Corporate Intranet
      Secure, common area to post company interests
    ◦ Upgraded to Microsoft Exchange for e-mail
      Shared Calendars, Corporate Address Book
      Ease of contacting colleagues
    ** Search for Brainstorming and Consensus-
      building Software to aid in decision making
Group Decision Support Systems
(GDSS)
 Combines
 Communication
 Computer and Decision Technologies
    ◦ Support formulation and solution on
      unstructured problems in group meetings
    ◦ Used when problems are not optimal, evident
      or possible
    ◦ Used in real time
Group Decision Support Systems
(GDSS)
   Decision Rooms
    ◦   U Shaped Configuration
    ◦   Network Micro Computer Stations
    ◦   Color monitors sunk into desktops
    ◦   Wide screen protector at front of room
    ◦   Central desk, server
    ◦   Independent Facilitator
Group Decision Support Systems
(GDSS)
   A Member of MIS Steering Committee
    suggested:
   Queens University Executive Decision Room
    ◦ Uses Group Systems Software
    ◦ DeSantis-Gallupe matrix in text
      Brent Gallupe is a professor at Queens University
      Founder of the first group-decision support lab.
Group Decision Support Systems
(GDSS)
   Committee decided to send a group to
    evaluate the QEDC usefulness
    ◦ Group selected was the Finance and Admin
      Department
    ◦ Two Goals of the meeting
      Develop an initial draft of a strategic agenda for the
       department
      Familiarize Managers with the tools of GDSS
     Bedford Accounting and Finance Group : Organization Chart

                              Bob Wight
                              VP Finance




Rein Liiva   Emerson      Leonard                                   Bill Stafford
                                            Linda     John Miller
                                                                    Controller
Controller     Fiske       Landry          Fowler     Controller
                                                                       Ocean
  CFFI       Internal       MIS          Accounting   Clearwater
                                                                     Nutrition
             Auditor      Manager        Supervisor    Lobsters       Canada

                           Sandy Rudolph
                           LAN/WAN Administrator
                                                      Accounting    Accounting
                           Andrew Bower
                                                         Staff         Staff
                           Programmer/Analyst
                                                      13 people      3 people
                           Debbie Korecki
                           Programmer/Analyst
                           Lori MacCaull
                           Information Manager
                           Clint Slaunwhite
                           End User Support
The Meeting
 Bob Wight and his 6 direct reports
 Meeting lasted 8 hrs in duration
    ◦ Began with a electronic brainstorming
      exercises to familiarize team with the
      technology
    ◦ Completed a SWOT Analysis
      Topic Commentator
      Through Discussion they decreased the volume of
       ideas then ranked their strengths and weaknesses
       from the SWOT analysis using a vote tool
The Meeting
 ◦ Goal Generation
   Idea Organizer Tool
   Discussion reduced to 10 items
   Reduced again to 5 main goals with the Vote Tool
 ◦ Creation of Objections for each Goal
   Electronic brainstorming created 90 goals
   Ended with 4 main objectives per goal
 ◦ Team mapped out a list of actions items and
   assigned responsibility through discussion
The Meeting
 ◦ Meeting Ending:
   Had 5 main goals,
   4 objectives per goal
   Assigned action items to responsible parties in the
    meeting
   All agreed to a follow-up session after discussion
    with other senior managers in the org.
 ◦ Last activity
   Discuss suggestions and ideas for the groups long
    term vision for which they used the Topic
    Commenter
The Meeting Evaluation
   Meeting evaluation using the questionnaire tool
    ◦ PROS
         All members felt satisfied
         Felt they had equally contributed
         Felt unthreatened
         Like the lack of interruption
    ◦ CONS
         Felt Rushed
         Isolated from Group
         Ideas Overlooked
         Felt ideas were left out
The Follow Up:
 ◦ Meeting took place on November 6th
 ◦ All agreed to collect feedback and have a
   follow up session at the end of November
 ◦ March 1997 at case end
   Feedback had been solicited
   No follow session took place
How well did CFFI Implement GDSS
Software as a solution?
   Pros
    ◦ Solicited an outside facilitator for first
      meeting
    ◦ Used a test group that included the MIS
      manager
      Buy in would be important in full scale
       implementation
    ◦ Mixed technology use with old fashion face to
      face discussion
      Help to improve consensus
What Went Wrong in the Implementation
of the GDSS Software as a Solution?

   Cons
    ◦ Test group only included managers
      Nice to have all levels of opinions
      Lower level staff may seen more benefit from anonymity
    ◦ Due to the facilitator, a main leader did not
      emerge from the group
      Follow up meeting was never planned and implemented
      Progress stalled on strategic plan and full use of GDSS
    ◦ Team seemed to lose interest
      Take more time to pre plan to use GDSS
      Booking time to travel etc.
What Other Alternatives Were Available?

   Non Technology Tools for Strategic
    Planning
        Brainstorming
        Nominal group techniques
        Explain/ defend opinions
        Final decision
        Organizing and Prioritizing
           Fishbone Diagram
           Venn Diagram
           Etc
Alternative
   PROS
    ◦ Cheaper
    ◦ Promotes relationship building
   CONS
    ◦ Difficult to document all suggestions and
      ideas, challenge for group to focus
    ◦ Slower and inefficient
    ◦ Productivity is also low
    ◦ Smaller ideas get lost due to difficultly to
      capture
    ◦ No anonymity to idea generation
Solution and Advantages
   GDSS Software:
Saves time, increases efficiency/ productivity
  ◦ Avoid Group Think
  ◦ Equal participation by providing anonymity
  ◦ Users work simultaneously and independently
  ◦ Eliminates time restraints of debate
  ◦ Ideas are quickly edited, sorted, saved,
    discarded, and copied
Messages for a Modern Leader
   Creating the need for change
    ◦ Study found on average spend 800 hrs in meetings
      and executives consider 240 of those hours as wasted
      time.
    ◦ Fewer and/or more productive meetings means more
      time for other activities
    ◦ However, people are less likely to use this tool as it
      requires more motivation and effort than paper based
      tools.
    ◦ Team must be open to developing new skills and
      consider innovation and efficiency a priority
Messages for a Modern Leader
   Systems need to be managed
    ◦ There should be a centralized leader to follow
      thru after the meeting and encourage
      continued participation and buy-in.
    ◦ Silos created between organizational
      structure can not be removed with the
      addition of technology alone.
    ◦ Different time and place tools could be used
      to help improve collaboration and
      communication between all department lines
Define Alternatives: Zing Technologies
   AnyZing
    ◦ Requires a single computer, a data projector and several keyboards.
    ◦ It had 3 components called Create, Meet and Learn




   ZingThing
    ◦ Requires a server and client computers, one for the facilitator.
    ◦ Additional participants use extra keyboards attached to the client
      machines.
Define Alternatives: Zing Technologies
   Pros over Groupsystems
    ◦ Link 12 people through single computer
    ◦ Can rent system to determine needs
    ◦ Server software and intra or internet based
    ◦ Consultant Kit $3,000 vs $20 – 40,000
    ◦ Networking allows laptops to be linked using
      wireless LAN
    ◦ No Limit to Users
New Developments
   Clearwater Fine Foods (USA) Inc.
    ◦ Public Offering in Trust, 2002
    ◦ Bob Wright CFO

“The way to manage the company’s costs was to invest. We
have invested in the latest and best technology to reduce
costs and improve quality. That has given us a competitive
edge in this industry.” John Risley, Co-Founder CFFI
Q &A

				
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