Lodger Contract

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					                                                                                             1b546700-29a0-4f6d-868e-606da0d9c5a0.xls



                                                                                                                                                                Week Ending




                                                                                                     Comment
                                                                                      Duration
                                                                           Owner(s)




                                                                                                                       14-Dec
                                                                                                                                 21-Dec
                                                                                                                                          28-Dec




                                                                                                                                                                                                      15-Feb
                                                                                                                                                                                                               22-Feb
                                                                                                                                                                                                                        29-Feb


                                                                                                                                                                                                                                         14-Mar
                                                                                                                                                                                                                                                  21-Mar
                                                                                                                                                                                                                                                           28-Mar
                                                         Ddline




                                                                                                                                                           11-Jan
                                                                                                                                                                    18-Jan
                                                                                                                                                                             25-Jan
                                                                                                               7-Dec




                                                                                                                                                                                      1-Feb
                                                                                                                                                                                              8-Feb




                                                                                                                                                                                                                                 7-Mar
                                                                                                                                                   4-Jan




                                                                                                                                                                                                                                                                    4-Apr
Task
Create Project Implementation Milestones              7-Dec       LS
Approve project implementation schedule              10-Dec       LS/ CO                         √

Set Up Admin System, Stationery, Filing, Shelfs, Supplies etc
     List all stationery needs                        6-Dec LS                                   √
     Approve stationery list                          7-Dec LS/ CO                               √
     Expenses reinbursement                           7-Dec LS/ CO                               √
     Petty cash?                                      7-Dec LS/ CO                               √
     Order stationery                               10-Dec LS/ CO                                √
     Discuss admin system set-up                    10-Dec LS/ CO                                √
     Develop filing system                          12-Dec LS

Develop Draft Application and Assessment Forms
    Develop host application form                    13-Dec       LS                             √
    Develop host risks assessment/HS form            13-Dec       LS                             √
    Develop CRB Check Form?                          13-Dec       LS                             √
    Develop references form                          13-Dec       LS                             √
    Develop provider contract agreement/license?     13-Dec       LS                             √
    Review forms?                                    13-Dec       LS                             √
    Develop lodger application form                  13-Dec       LS                             √
    Develop assessment of needs form                 13-Dec       LS                             √
    Develop lodger risk assessment form              13-Dec       LS                             √
    Develop support plan/ action plan form 1         14-Dec       LS                             √
    Develop support plan/ action plan form 2         14-Dec       LS                             √
     Develop support plan review form                14-Dec       LS                             √
     Develop referral form/procedure                 14-Dec       LS                             √
     Develop record of activites/evidence            14-Dec       LS                             √
     Prepare house rules                             14-Dec       LS                             √
     Prepare lodgers license/agreement               14-Dec       LS                             √
                                                                  LS/
                                                                  CO/MW/D
     Finalise and approve all forms                  17-Dec       C


                                                                                                                                                                Week Ending
                                                                                                     Comment
                                                                                      Duration
                                                                           Owner(s)




                                                                                                                       14-Dec
                                                                                                                                 21-Dec
                                                                                                                                          28-Dec




                                                                                                                                                                                                      15-Feb
                                                                                                                                                                                                               22-Feb
                                                                                                                                                                                                                        29-Feb


                                                                                                                                                                                                                                         14-Mar
                                                                                                                                                                                                                                                  21-Mar
                                                                                                                                                                                                                                                           28-Mar
                                                         Ddline




                                                                                                                                                           11-Jan
                                                                                                                                                                    18-Jan
                                                                                                                                                                             25-Jan
                                                                                                               7-Dec




                                                                                                                                                                                      1-Feb
                                                                                                                                                                                              8-Feb




                                                                                                                                                                                                                                 7-Mar
                                                                                                                                                   4-Jan




                                                                                                                                                                                                                                                                    4-Apr
Task
Set Up CRB Checks Protocol
     Collate all relevant information                10-Dec       LS                             √
     Prepare and forward all requirements            11-Dec       LS                             √
     Set up CRB protocol                             14-Dec       LS/ CO                         √




                                                                                                                                Page 1 of 3
                                                                                             1b546700-29a0-4f6d-868e-606da0d9c5a0.xls



Develop Marketing Plan
    Identify target host segments                 17-Dec       LS/JL/CO                         √
    Identify target host locations                17-Dec       LS/JL/CO                        √
    Develop appropriate marketing strategies      18-Dec       LS/JL/CO                        √
    Create marketing implementation schedule      21-Dec       LS                              √
    Monitor/review marketing outcomes              9-Jan       LS/JL/CO


Develop Advert and Promotional Materials
    Quotes from hosts for publicity               17-Dec       LS                              √
    Decide/approve promotional preferences        18-Dec       LS/MW/SA                        √
    Investigate promotional costs                 18-Dec       SA                              √
    Write brochure contents                       20-Dec       SA                              √
    Write leaflet contents                        20-Dec       SA                              √
    Prepare scheme for group talks                20-Dec       JL/SA/LS                        √
    Design brochure                                9-Jan       JL/SA                           √
    Design leafleat                                9-Jan       JL/SA                           √
    Prepare & Produce radio advert                28-Feb       JL/SA/LS                        √
    Arrange host information pack                 10-Jan       LS                              √
    Launch adverts and promotions                 14-Jan       LS/SA/JL                        √
    Write & commission newspaper advert           11-Mar       Ls


                                                                                                                                                     Week Ending




                                                                                                    Comment
                                                                                  Duration
                                                                       Owner(s)




                                                                                                                      14-Dec
                                                                                                                                21-Dec
                                                                                                                                         28-Dec




                                                                                                                                                                                                     15-Feb
                                                                                                                                                                                                              22-Feb
                                                                                                                                                                                                                       29-Feb


                                                                                                                                                                                                                                        14-Mar
                                                                                                                                                                                                                                                 21-Mar
                                                                                                                                                                                                                                                          28-Mar
                                                      Ddline




                                                                                                                                                          11-Jan
                                                                                                                                                                   18-Jan
                                                                                                                                                                            25-Jan
                                                                                                              7-Dec




                                                                                                                                                                                     1-Feb
                                                                                                                                                                                             8-Feb




                                                                                                                                                                                                                                7-Mar
                                                                                                                                                  4-Jan




                                                                                                                                                                                                                                                                   4-Apr
Task
Develop Training Packages
     Identify potential training needs            15-Mar       LS/PW                           √
     Research and consult widely
     (on-going)                                   31-Mar       LS
     Prepare training packages, folders           31-Mar       LS/PW
     Review training need and programmes           7-Apr       LS/PW
     Arrange venues for training                   7-Apr       LS/PW



Networking, Liaising, Collaborating
    Meet 3 rivers supported lodgings manager      11-Dec LS/MW                                 √
    Meet South London supported lodgings manager 12-Dec LS/MW                                  √
    Meet Foster caring group                      16-Dec LS                                    √
    Meet Harrow Churches Housing Association      16-Jan LS
    Meet vicars of local churches and churches
    together groups                    (on-going) 31-Jan LS/MW                    OG           √
    Initiate new local contact leads              on-goingLS/MW                   OG           √
    Meet as appropriate                           on-goingLS

Action Learning Centre
     Run workshop at Barnet Conference            21-Jan MW
     Plan further events to share learning        28-Feb MW




                                                                                                                               Page 2 of 3
                                                                                                 1b546700-29a0-4f6d-868e-606da0d9c5a0.xls



                                                                                                                                        Week Ending




                                                                                                             Comment
                                                                                          Duration
                                                                               Owner(s)




                                                                                                                               14-Dec
                                                                                                                                         21-Dec
                                                                                                                                                  28-Dec




                                                                                                                                                                                                              15-Feb
                                                                                                                                                                                                                       22-Feb
                                                                                                                                                                                                                                29-Feb


                                                                                                                                                                                                                                                 14-Mar
                                                                                                                                                                                                                                                          21-Mar
                                                                                                                                                                                                                                                                   28-Mar
                                                              Ddline




                                                                                                                                                                   11-Jan
                                                                                                                                                                            18-Jan
                                                                                                                                                                                     25-Jan
                                                                                                                       7-Dec




                                                                                                                                                                                              1-Feb
                                                                                                                                                                                                      8-Feb




                                                                                                                                                                                                                                         7-Mar
                                                                                                                                                           4-Jan




                                                                                                                                                                                                                                                                            4-Apr
Task
Start Up
      Agree project project start                        31-Dec        CO/LS/MW                      √
      Write and send out letters to local residents       7-Jan        MW                            √
      Identify host interview panelists                   7-Jan        CO/LS/MW
      Confirm commitment of panelist                      8-Jan        LS/MW
      Develop interview structure and processes           9-Jan        LS
      Write volunteer position description/Recruit
      Volunteers                                         11-Jan LS/ML                                √
      Meeting with Dianne& Nick (Harrow Council)         13-Jan LSMW
      Advertise volunteer position                       15-Jan ML
      Open Evening                                       24-Jan Team
      Homelessnes Sunday                                 26-Jan Team                                 √
      Interview applicant                                31-Jan ML/LS
      Draft monitoring document                          31-Jan LS
      Recruit applicant/start                             4-Feb ML
      Interview first host                                6-Feb Panelist
      Monitor progress and outcome                        7-Mar CO/LS/MW
      Arrange publicity talks in local churches          11-Feb LS/V                      OG         √
      Review marketing strategies and promotions         14-Feb LS/MW/JL
      Improve marketing strategies and promotions        16-Feb LS/MW/JL
      Recruit first host                                 28-Feb LS
      Organise hosts peer support group                  28-Feb LS
      Deliver talks in churches                          28-Feb LS/V                      OG         √
      Continue to monitor                                On-going
                                                                CO/LS/MW
      Launch Event                                       Mid-Mar       Team



Policies
     Service Level Agreement(s)                          14-Dec        CO                                ?
     Statement of purpose & service profile              31-Dec        CO/MWLS                           ?
     Child protection policy                             31-Jan        CO                            √
     Vulnerable adult policy                              1-Feb        CO
     Health and safety policy                             1-Feb        CO
     Drug policy                                          1-Feb        CO
     Guidance for young people/mentoring                  1-Feb        CO
     Complaints procedure                                 1-Feb        CO
     Finance policy and procedure                         1-Feb        CO
     Referral policy                                      1-Feb


Publicity Contingency
     Recruit Volunteers to distribute fliers
     Contract flier distribution to leaflet company
     High profile letter to Churches for joint working
     Continue adverts in local papers




                                                                                                                                        Page 3 of 3

				
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Description: Lodger Contract document sample