ENGAGEMENT AUDIT

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					                                            ENGAGEMENT ‘STOCK-TAKING’

BACKGROUND
The University’s mission comprises three essential and equally -important elements:
      ‘To be a world-class re search-intensive university, to deliver teaching of the highest quality,
                and to play a leading role in the economic, social and cultural development
                                        of the North Ea st of England’
The third of these strands, ‘engagement,’ is at the heart of the University’s role as a major civic institution that makes a
significant contribution to pressing societal issues in the city, the region and world-wide. Engagement is difficult to
define and to quantify, and for this reason often goes un-noticed and unrecognised, and yet we know that many
individuals, teams and projects across the University make an exceptional contribution to the engagement agenda.
This document invites colleagues to report on their engagement activities as part of a largely qualitative ‘stock-taking’
exercise. This will assist in the development of an Engagement Strategy and offer an opportunity to celebra te the
contribution already made by many staff and students across the University.
WHAT IS MEANT BY ‘ENGAGEMENT’?
In its broadest sense, ‘engagement’ is any activity through which the University interacts with governance, business
and civil society to address the major economic, social and cultural issues of the day , promote a shared sense of social
responsibility, or simply to make a difference to quality of life at the local level. It may be practised in all areas of the
University’s work, including resea rch, teaching, knowledge trans fer and service. Engagement ranges from
volunteering, charitable activities, practical work (with communities, disadvantaged minorities, small businesses and
other ‘hard-to-reach’ groups), public service and civic duties, to more specific ‘academic’ activities such as collaborative
research, co-production of knowledge with diverse communities of interest, knowledge trans fer, CPD, contribution of
expertise, education for citizenship, consultancy, public information and lectures, and the promotion of public
understanding of complex issues. Sometimes engagement is an activity formally undertaken on behalf of the
University, whereas for others it may be undertaken in a personal capacity, but is informed and enriched by the
individual’s professional expertise or links with the University.
WHAT INFORMATION IS REQUI RED?
In order to begin to capture and celebrate the rich diversity of engagement activity undertaken by the University’s staff
and students, you are invited to submit relevant information on the attached pro-forma. There is no set format for the
information, and if it is easier to ‘cut and paste’ existing information, that is entirely acceptable. If you can provide any
quantitative data (e. g. on the numbers of people involved, the typical annual costs of the activity, and any evidenc e of
impact or outcomes), that would be an added bonus. All types of engagement activity may be reported, ranging from
individual, local activities (e.g. being a school governor) to major complex pr ojects and initiatives with international
policy impact. Please also include relevant contact details for pot ential follow-up.
HOW WILL THE INFORMATION BE USED?
The information you provide will be used for the following main purposes:
   To provide a comprehensive ‘picture’ of the range, quantity and diversity of the University’s current engagement
    activities as a principal foundation for the development of an Engagement Strategy
   To contribute case studies for a publication, web dissemination and other materials celebrating the University’s
    engagement activities (N.B. Please do not include any sensi tive or confidential details which you would not
    be happy to see in the public domain)
   To provide an opport unity for international recognition of the work of individuals / teams / projects through the
    Talloires Net work, an int ernational net work which promot es the engagement activities of universities
    (www.tufts.edu/talloiresnetwork/)
   For consideration for the award of a series of prizes to recognise engagement, ranging from outstanding personal
    contributions to major, complex initiatives.
PROCESS AND TIMES CALE
Please email your contributions to: engagement@ncl.ac.uk by 30 November 2008. Please submit as many separate
contributions as you wish.
FURTHER INFORMATION
Please contact Lesley Braiden, Director of Marketing and Communic ations (lesley.braiden@ncl.ac.uk) for further
information or guidance.
                                                                   ENGAGEMENT SURVEY

Name and position of person                                                                    School /
submitting information                                                                         Service / Unit
Title / nature of engagement                                                                   Are you involved (please tick relevant box below):
activity
Is the activity completed or still                                                             As a representative of the University?
ongoing?
If still ongoing, when is it likely                                                            As an individual (i.e. not formally on behalf
to be concluded?                                                                               of the University)?
How does thi s acti vity
contribute to the University’ s
Engagement activity?


Which other organisations /
communities / groups are
involved


Please describe here the              Please expand this box as required
engagement activity in which
you are involved (material cut
and pasted from another report
or document i s acceptable)


Please quantify the activity, if      What is the estimated annual cost of thi s activity
possible, in terms of budgets,        (or the total cost, if it i s a ‘one-off’ initiative)?
people, activities
                                      How many people / organisations are involved?
                                      Approximately how many hours / days per year
                                      does the activity involve?
                                      Any other relevant quantifiable measure s?
Further information:                  Please list here any web link s, summary documents, articles or other relevant information
Any other comments?


       NB: It is a ssumed that you are happy for your activity to be included as a case study if appropriate. Please do not include any sensitive or
       confidential details which you would not be happy to see in the public domain.
       Please send the complet ed form to: engagement@ncl.ac.uk by 30 November 2008