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  • pg 1
									Contents
Contents ................................................................................................................................................1
Principal Regulations for Taught Masters Programmes...................................................................3
    Admissions .......................................................................................................................................3
    Registration Arrangements .............................................................................................................3
    Masters Degree Requirements ........................................................................................................3
    Continuation Period .........................................................................................................................4
Principal Regulations for Graduate and Postgraduate Diplomas and Certificates .......................4
Principal Regulations for Research Degrees .....................................................................................4
    Provisions Regarding Admission ...................................................................................................4
    Admissions Criteria ..........................................................................................................................4
    Part-time Applicants not resident in the UK (Distance Learning) ...............................................5
    Registration Arrangements .............................................................................................................5
    Minimum and Maximum Periods ....................................................................................................5
    Research Degree Requirements .....................................................................................................6
    Completion Period ...........................................................................................................................6
    Completion Fee ................................................................................................................................7
    Maximum Period ...............................................................................................................................7
    Paid Duties ........................................................................................................................................7
    Permission to conduct research outside the UK ..........................................................................8
    Leave of Absence .............................................................................................................................8
    Confirmation – PhD students only .................................................................................................8
    Upgrading..........................................................................................................................................9
    Change of status and discontinuation ...........................................................................................9
    Submission and Examination of the thesis/dissertation .............................................................9
    Structure of the Thesis ..................................................................................................................10
    Appointment of Examiners ............................................................................................................11
    Oral examination ............................................................................................................................11
    Examination Results ......................................................................................................................11
    Publication of Result ......................................................................................................................13
    Failure to agree ...............................................................................................................................13
    Appeals Procedure .........................................................................................................................13
    Provisions Regarding Candidature by Academic and Research Staff of the University and
    Partner Colleges .............................................................................................................................13
    Provisions regarding Candidature by Other Staff of the University and Partner Colleges ....14
    Provisions Regarding Candidature by Overseas Students Jointly Supervised by Their Home
    Institution ........................................................................................................................................14
    Provisions Regarding Candidature by Persons From Government and Industrial Research
    Establishments ...............................................................................................................................15
    Principal Regulations for the Degrees of Doctor of Letters, Doctor of Science and Doctor of
    Laws.................................................................................................................................................15
Appendix 1 ..........................................................................................................................................17
    Minimum and Maximum Periods ..................................................................................................17
Extracts from Academic Regulations ...............................................................................................18
    Regulations relating to Admission ...............................................................................................18
    Regulations relating to Programmes of Study ............................................................................18
    Regulations relating to Registration ............................................................................................18
    Regulations relating to Academic Affairs ....................................................................................19
Extracts from Library Regulations ....................................................................................................21
Progress and Appeals Procedures ...................................................................................................22
    Progress Procedure for Research Students ................................................................................22
    Appeals Procedure against a decision by an Examination Board – Taught Programmes of
    Study................................................................................................................................................22
    Appeals Procedure against a Progress Decision – Postgraduate Research Students ...........22
    Appeals Procedure against an Examination Decision – Postgraduate Research Students
    (Thesis) ............................................................................................................................................24
    Appeals against a Progress Decision – Professional Doctorate Students ..............................25
Conduct of Research Degree Vivas by Video Link..........................................................................26
Code of Practice on Teaching and Demonstrating by Graduate Students ...................................27
Information available elsewhere .......................................................................................................29
Index.....................................................................................................................................................31




2
                                                 of the University; they must register annually at
Principal Regulations for                        the beginning of each academic year after
Taught Masters                                   acceptance until they present themselves for
                                                 examination for the degree.
Programmes
                                                 Masters Degree Requirements
3.1.                                             3.6.
In the Graduate School the following taught      A Masters degree may be conferred on
Masters degrees are conferred: Master of Arts    students who have followed a taught Masters
(MA), Master of Fine Arts (MFA), Master of       programme approved by the Senate on the
Public Enterprise and Management (MPEM),         recommendation of the relevant Faculty Board
Master of Public Health (MPH), Master of         and consisting of systematic courses of
Science (MSc), Master of Laws (LLM),             lectures and other teaching, and the
Masters by Research (MRes), and the              undertaking of a dissertation or its equivalent,
following integrated masters awards: Master of   which shall comprise no more than half the
Engineering (MEng), Master in Science            work of the programme of study.
(MSci), Master of Marine Biology (MMarBiol).     Such students shall:
                                                 (a) spend at least three terms of full-time
Admissions                                            study in the University or six terms of part-
3.2.                                                  time study;
A person wishing to be accepted as a student     (b) be assessed by assignments prescribed in
for a taught Masters degree must apply                the regulations for the programme of
through the Head of Department concerned to           study. In addition students shall present, in
be admitted by the relevant Faculty Dean as a         a manner acceptable to the Academic
registered graduate student within the                Board, a dissertation or its equivalent as
Graduate School.                                      prescribed in the regulations for the
3.3.                                                  programme; candidates are personally
A candidate for a Masters degree must satisfy         responsible for all expenditure connected
one of the following admissions criteria:             with the preparation of a thesis or
(a) hold a Bachelors (Honours) degree                 dissertation. Students may also be
     awarded by an institution or body with           required to present themselves for an oral
     degree awarding powers in the UK;                examination.
(b) be a graduate of first-cycle higher          Modular study may be followed for a maximum
     education as defined by the Bologna         period of six years.
     Declaration or a person holding a degree-   The attendance requirements do not apply to
     level qualification from a recognised       study by distance learning.
     overseas institution;                       3.7.
(c) be a person who is deemed by the Dean        A dissertation or its equivalent submitted for a
     to demonstrate an academic standard         Masters degree may not incorporate, whether
     equivalent to a Bachelors (Honours)         in the same or different form, work which has
     degree, documented through professional     been submitted to this or to any other
     or vocational achievement.                  university for a degree unless the subject of
In the case of applicants who are not native     the research is an extension or continuation of
speakers of English, evidence must be            research begun for such a degree. In such a
produced of a high level of ability in the       case the extent of the material and the degree
language, including writing.                     if any obtained should be indicated (the
3.4.                                             student may be required to produce the work
An applicant for admission to a taught Masters   previously submitted).
programme may be required by the relevant        A student must state generally in the preface
Faculty Dean, on the recommendation of the       to the dissertation and specifically in
Head of the Department concerned, to register    references the sources from which the
as a graduate student of the University and to   material is derived and the extent to which the
follow such modules extending over a period      candidate has used the work of others
of up to one year as the Head of the             including collaborators.
Department shall prescribe in order to qualify   3.8.
for admission to a taught Masters programme.     Apart from quotations, the dissertation must
                                                 be presented in English unless the relevant
Registration Arrangements                        Faculty Dean has given permission in advance
                                                 for it to be in another language.
3.5.
                                                 3.9.
Students must register as graduate students
                                                 Assessment in each taught Masters
of the University and must comply with the
                                                 programme shall take place at the time or
Charter, Statutes, Ordinances and Regulations


                                                                                                 3
times described in regulations or otherwise
approved by the relevant Faculty Board for
that programme. With the consent of the             Principal Regulations for
relevant Faculty Dean, a candidate may be
permitted to submit the dissertation after the
                                                    Research Degrees
approved time.                                      4.1.
3.10.                                               In the Graduate School the following research
Masters degrees will be awarded by the              degrees     are   conferred:    Masters    by
Senate on the recommendation of a Board of          Dissertation (MA or MSc by Dissertation),
Examiners appointed by the Faculty Board.           Master of Philosophy (MPhil), Doctor of
                                                    Medicine (MD), Doctor of Philosophy (PhD)
Continuation Period                                 and Professional Doctorate.
                                                    The Senate has approved The Code of Practice for
3.11.                                               Research Degree Programmes relating to postgraduate
Students who have completed the minimum             training and research, which is available online at:
period of study prescribed by the Academic          www.essex.ac.uk/academic/docs/regs/prdcode.shtm.
Board and who have not yet presented                Hard copies are obtainable from the Registry.
themselves for examination will be required on
registration to pay an appropriate 'continuation'   Provisions Regarding Admission
fee as determined from time to time by the          4.2.
University. Such students shall be entitled to      A person wishing to be accepted as a student
be examined (but not re-examined), to obtain        for a research degree must first apply to the
any supervision required and to use University      Head of the Department concerned to be
facilities including the Library. They shall be     admitted by the Dean of the Graduate School
subject to the Charter, Statutes, Ordinances        as a registered graduate student within the
and Regulations of the University at any time       Graduate School.
they are present in the University.                 The applicant must satisfy the admissions
                                                    criteria set out in 4.3 and propose a field of
Principal Regulations for                           study in which the department is able to offer
                                                    supervision.
Graduate and                                        The Head of Department will recommend such
                                                    applicants for admission to the Dean.
Postgraduate Diplomas                               When an applicant is accepted for admission
                                                    to a research degree, the Dean shall approve
and Certificates                                    the appointment of a member or members of
                                                    the Academic or Research staff of the
3.12.                                               University as the student’s supervisor or
In the Graduate School, graduate and                supervisors.
postgraduate Diplomas and Certificates are
offered.
3.13.                                               Admissions Criteria
Candidates shall follow a programme of study        4.3.
approved      by     the    Senate     on    the    In the case of applicants who are not native
recommendation of the relevant Faculty              speakers of English, evidence must be
Board. The regulations for each programme           produced of a high level of ability in the
shall prescribe the period of study, whether in     language, including writing.
or    outside    the     University,  and    the
                                                    MASTERS BY DISSERTATION, MASTER OF
examinations and any other forms of
                                                    PHILOSOPHY AND INTEGRATED PHD
assessment required.
                                                    Applicants for admission for the degree of
3.14.
                                                    Masters by Dissertation, Master of Philosophy
Admission to a Diploma or Certificate
                                                    and Integrated PhD must satisfy one of the
programme shall be by the relevant Faculty
                                                    following admissions criteria:
Dean on the recommendation of the Head(s)
                                                    (a) hold a Bachelors (Honours) degree
of the Department(s) concerned.
                                                         awarded by an institution or body with
3.15.
                                                         degree awarding powers in the UK;
Diplomas and Certificates shall be granted by
                                                    (b) be a graduate of first-cycle higher
the Senate on the recommendation of a Board
                                                         education as defined by the Bologna
of Examiners appointed by the Faculty Board.
                                                         Declaration or a person holding a degree-
3.16.
                                                         level qualification from a recognised
For all purposes of higher degree regulations,
                                                         overseas institution;
programmes of study leading to a Graduate or
                                                    (c) be a person who is deemed by the Dean
Postgraduate Diploma or Certificate of the
                                                         to demonstrate an academic standard
University shall be treated as if they lead to a
                                                         equivalent to a Bachelors (Honours)
Masters of the University.

4
    degree, documented through professional          (a) the applicant is equipped with the
    or vocational achievement.                           necessary basic research skills (or where
                                                         not, that arrangements have been made
DOCTOR OF MEDICINE
                                                         for the acquisition of such skills);
Applicants for admission for the degree of           (b) details of supervisory arrangements for
Doctor of Medicine must satisfy both of the              applicants accepted under this regulation
following admissions criteria:                           are specified individually and will include
(a) hold a medical qualification which is                the frequency and mode of contact
     recognised for registration by the General          between supervisor and student, the
     Medical Council and have held this                  extent of face-to-face contact envisaged,
     qualification for at least three years by the       periods of time to be spent at the
     date of submission of the thesis;                   University, access to local facilities and
(b) be a member of the academic staff of the             expertise where relevant (most commonly
     University or be employed during the                in the place of employment), and
     majority of their period of registration at         arrangements for written reports on
     the University in appropriate clinical or           research and progress;
     scientific work within the Eastern or South     Meetings of supervisory boards will normally
     Eastern regions in any hospital or              be held at the University of Essex.
     institution associated with the University of
     Essex.
                                                     Registration Arrangements
DOCTOR OF PHILOSOPHY                                 4.5.
Applicants for admission for the degree of           Students accepted for admission to a research
Doctor of Philosophy must satisfy one of the         degree must register as graduate students of
following admissions criteria:                       the University and must comply with the
(a) hold a Masters degree or a Bachelors             Charter, Statutes, Ordinances and Regulations
     degree with at least Class II Division i        of the University; they must register annually at
     Honours awarded by an institution or body       the beginning of each academic year after
     with degree awarding powers in the UK;          acceptance until they present themselves for
(b) be a graduate of second-cycle higher             examination for the degree.
     education as defined by the Bologna
     Declaration or a person holding a Masters-
                                                     Minimum and Maximum Periods
     level qualification from a recognised
     overseas institution;                           4.6.
(c) be an applicant who is deemed by the             The normal minimum and maximum periods
     Dean to demonstrate an academic                 of study are shown in Appendix 1.
     standard equivalent to a Masters degree,        4.7.
     documented through professional or              During the minimum period a full-time student
     vocational achievement.                         is expected to undertake supervised study and
                                                     research in the University. A part-time student
PROFESSIONAL DOCTORATE                               is expected to attend for regular visits for the
Applicants for admission for the degree of           purpose of supervision, research training and
Professional Doctorate must satisfy the              supervisory boards.
following admissions criterion:                      4.8.
Be an applicant who in addition to meeting the       The Dean may permit transfer from one mode
criteria for admission to the degree of Doctor       of study to another, eg from full-time to part-
of Philosophy has appropriate professional           time, (including distance learning) or vice-
qualifications and experience.                       versa and change of degree title. The
                                                     minimum/maximum period will be adjusted
Part-time Applicants not resident in the             pro-rata.
UK (Distance Learning)                               4.9.
4.4.                                                 In exceptional circumstances, the Dean may
Persons not normally resident within the UK          reduce the minimum period of study, provided
may, on the recommendation of the Head of            that:
Department, be accepted by the Dean as               (a) no more than three terms of the period
students for a research degree. The                       shall be waived (for a PhD) (pro-rata for
Department or Centre recommending an offer                other awards and part-time students);
must satisfy the Dean that expertise at the          (b) the Dean is satisfied that the student has
University makes it particularly appropriate for          completed his or her study and research
the student to undertake research here. An                and is ready to submit the thesis.
applicant must meet the relevant admissions
criteria set out in 4.3 above. The Dean must
be satisfied in each individual case that:


                                                                                                    5
4.10.                                             requirements are as for other research
Students admitted to a PhD (not a                 degrees.
Professional Doctorate) will be initially         Students shall be jointly supervised by a
registered for an MPhil/PhD. Their registration   member of the Academic or Research staff of
status will be subject to confirmation (see       the University and an appropriately qualified
4.30).                                            and    experienced   associate    supervisor
                                                  employed by an NHS Trust associated with the
Research Degree Requirements                      University of Essex.
4.11.                                             INTEGRATED PHD
For all the University’s research degrees a       4.15.
student shall:                                    A student shall follow a four-year programme
(a) attend such classes, seminars and             approved by the Academic Board.
    personal       consultations     as     the   The first year shall comprise an intensively
    supervisor(s) shall require at times          taught initial period of training at the end of
    arranged by the supervisor(s);                which the student will be formally assessed.
(b) attend supervisory board meetings as          On successful completion, the first year will be
    required, and produce work and/or other       followed by three years of supervised research
    evidence of progress as required by the       following the requirements set out in 4.11 and
    supervisor and other board members;           4.12 above.
(c) submit, in accordance with the regulations    In addition, during the second year, the
    and rules governing presentation of such      student will receive further training in
    work, a dissertation/thesis for examination   professional and research skills, which will be
    under a title which has been approved by      formally assessed.
    the Head of Department.
4.12.                                             PROFESSIONAL DOCTORATE
At the end of each academic year during           4.16.
his/her minimum period, a student may be          Students shall follow a programme of study
permitted to proceed to the next year by the      approved     by    the   Senate    on    the
departmental Research Students’ Progress          recommendation of the Academic Board. The
Committee (see 4.33 on change of status and       requirements for each programme shall
discontinuation). The Research Students’          prescribe the period of study, whether in or
Progress Committee’s decision will be             outside the University and the form of
reported to the Dean of the Graduate School,      assessment required of students.
accompanied by appropriate supporting
documents. The Research Students’ Progress        Completion Period
Committee may also recommend that a               4.17.
student’s registration status be downloaded or    The stage between the end of the minimum
discontinued to the Dean. The Dean may            period and the end of the maximum period is
accept or reject the recommendation.              known as the completion period.
Students may submit an appeal against the         At the end of the prescribed minimum period,
recommendation that their registration status     a student may be permitted to proceed to a
be downgraded or discontinued using the           twelve-month completion period by the
Appeals Procedure against a Progress              Research Students’ Progress Committee. The
Decision-Postgraduate Research Students           Research Students’ Progress Committee shall
(see Appeals Procedure against a Progress         decide that a student can proceed to the
Decision – Postgraduate Research Students).       completion period where it is satisfied that the
                                                  student has completed written work of
DOCTOR OF PHILOSOPHY DEGREE BY
                                                  sufficient quality and quantity to provide clear
PROGRAMME
                                                  evidence that the student is in a position to
4.13.
                                                  write up the remainder of the thesis and
A student shall follow a three-year programme
                                                  submit within the twelve-month completion
approved by the Academic Board. In addition
                                                  period.
to the requirements set out in 4.11 and 4.12
                                                  4.18.
above the programme commences with a six-
                                                  In the case of science departments, the
month, intensively taught, initial period of
                                                  student      must     have     completed      all
training at the end of which the study will be
                                                  experimentation/laboratory        work       and
formally assessed as specified at the time of
                                                  submitted a thesis plan. In addition the student
admission.
                                                  must have submitted the following written work
DOCTOR OF MEDICINE                                of a satisfactory quality:
4.14.
The degree of Doctor of Medicine is offered as
a programme of supervised research. The


6
Degree                 Word count for
                       submission of                 Completion Fee
                       written work to the           4.24.
                       Supervisory Board             Students who are permitted to proceed to
PhD                    20,000                        completion will be required on registration to
Professional           15,000                        pay an appropriate ‘completion’ fee as
Doctorate                                            determined from time to time by the University.
MPhil/MD               15,000                        Such students shall be eligible to be examined
Masters by             10,000                        (the fee does not cover re-examination), to
Dissertation                                         obtain any supervision and advice required
                                                     and to use the University Library and IT
4.19.                                                facilities. Students in their completion period
For other disciplines, the student must have         will be permitted to use laboratories only in
completed all fieldwork/data collection, where       special circumstances and with the permission
appropriate, and have a substantial proportion       of the Head of Department, subject to the
of the thesis written in draft of a satisfactory     payment of a termly laboratory bench fee.
quality.                                             Students paying the completion fee shall be
4.20.                                                subject to the Charter, Statutes, Ordinances
The Supervisory Board will base its judgement        and Regulations of the University.
on whether the student can proceed to the
completion period on the quality and quantity        Maximum Period
of the written work submitted to it at the end of    From 2008-09
the minimum period. The Research Students’           4.25.
Progress Committee’s decision will be                A student shall normally submit his/her
reported to the Dean of the Graduate School,         dissertation/thesis for examination within one
accompanied by appropriate supporting                calendar year of the end of the prescribed
documents.                                           minimum period of study. A further extension
4.21.                                                will only be          agreed    in    exceptional
Where the student is not ready to proceed to         circumstances.
the completion period because there is no            This does not apply to students on full-time
realistic expectation that the student will be in    Professional Doctorates (see 4.23) where the
a position to present the thesis for examination     minimum and maximum periods are the same.
within the completion period, even though the        Before 2008-09
quality of the work is of the required standard,     4.26.
then the Dean may extend the minimum                 A student shall normally submit his/her
period, on the recommendation of the                 dissertation/thesis for examination within one
departmental Research Students’ Progress             calendar year of the prescribed minimum
Committee.                                           period of study. If the dissertation/thesis is not
4.22.                                                ready for examination within this period, a
A student who is not permitted to proceed to         further completion period of one calendar year
the completion period shall pay in advance the       may be permitted. A further extension will only
appropriate full-time fee, (pro-rata for part-time   be agreed in exceptional circumstances.
students) for the additional terms of his/her
extended minimum period.                             Paid Duties
PROFESSIONAL DOCTORATES                              4.27.
4.23.                                                Students who are registered as full-time
There is no completion period for students on        students may with the consent of their
full-time Professional Doctorate programmes.         supervisors undertake paid duties in the
If a student is not ready to submit his/her          University for a maximum of eighteen hours
thesis at the end of the minimum period the          per week averaged across the year. Students
Dean, on the recommendation of the Board of          employed to teach at the University should
Examiners, shall extend the minimum period.          normally have a maximum teaching load of six
The appropriate full-time fee is payable for the     teaching hours per week and not more than a
additional terms of the extended minimum             total of eighteen effort hours per week.
period.                                              Tier 4 sponsored students must adhere to the
For students on part-time Professional               regulations relating to the maximum number of
Doctorate programmes the arrangements in             hours of paid work permitted by their work
4.17-4.22 apply.                                     permit.
                                                     Students funded by a Research Council
                                                     studentship/scholarship must adhere to the



                                                                                                     7
relevant terms and conditions of their               University, permit students who have
studentship/scholarship relating to paid work.       temporarily withdrawn to use Library facilities.
                                                     The Dean’s decision when granting a leave of
Permission to conduct research outside the           absence are governed by a set of guidelines
UK                                                   that are published by the Graduate School.
4.28.
Except as provided for by specific regulations,      Confirmation – PhD students only
the minimum period of supervised study and           4.30.
research for a research degree shall be spent        The regulations concerning confirmation apply
in full-time study at the University of Essex.       to PhD students, including those on Integrated
For the degrees of MPhil and PhD, the Dean           PhD programmes, but not to students on
may give permission, in individual cases, for        Professional Doctorates. For students on an
part of the minimum period to be spent               Integrated PhD the process of confirmation
conducting research outside the UK. This shall       occurs in the third year.
be for approved purposes including the full-
time collection of material in the field and full-   For students admitted from October 2008
time study at a particular place. The Dean           All intending PhD students are initially
shall in each case approve the place of study        registered as MPhil/PhD. During the second
outside the UK and shall approve the                 year of full-time study (or the equivalent for
proposed arrangements for supervision away           part-timers) a student’s PhD registration may
from the University of Essex, including              be confirmed. The Research Students'
attendance by the student at the University of       Progress Committee shall decide that a
Essex and visits by University staff.                student's PhD status be confirmed only if it is
Except in special circumstances approved by          satisfied that the student has produced work of
the Dean, a student may not spend the first          sufficient quality and quantity to provide
two terms of study away from the University of       evidence of appropriate PhD-level progress.
Essex. All students must spend at least three        The       Research       Students'      Progress
terms of full-time supervised study and              Committee's decision will be reported to the
research for the degree of PhD at the                Dean of the Graduate School, accompanied
University of Essex, and two terms for the           by appropriate supporting documents.
degree of MPhil.                                     A student whose PhD status is confirmed shall
                                                     have his/her registration changed to PhD.
Leave of Absence                                     If a student's PhD status is not confirmed at
                                                     the first meeting of the Research Students'
4.29.
                                                     Progress Committee in the second year (or
Permission may be given to students to
                                                     equivalent), their progress will be re-evaluated
withdraw temporarily from the University
                                                     at the second meeting in the year.
during the course of a research degree
                                                     If a student's PhD status is not confirmed at
programme with a view to returning at a later
                                                     the second meeting, the Research Students'
date. The application for leave of absence
                                                     Progress Committee shall recommend to the
must be supported by the student’s supervisor
                                                     Dean that the student's status be changed to
who shall submit it to the Dean for approval.
                                                     MPhil or Masters by Dissertation. The Dean
When giving permission to a student to
                                                     may accept or reject the recommendation.
withdraw temporarily from the University, the
                                                     Where the recommendation to change the
Dean may prescribe conditions which shall be
                                                     student’s status is accepted by the Dean the
fulfilled before the student may resume their
                                                     minimum period of study will be reduced
programme of study.
                                                     accordingly.
Students may apply to their supervisor for
leave of absence at any point during their           APPEALS PROCEDURE
minimum period; however periods of absence           4.31.
will be linked to the University’s term dates.       Students admitted for the degree of MPhil/PhD
During the completion year requests for leave        whose PhD status is not confirmed following
of absence will normally only be approved on         re-evaluation of their progress by a second
medical grounds and other exceptional                Research Students' Progress Committee may
circumstances.                                       submit an appeal against the recommendation
A student who is permitted or required to            that their registration status be changed using
withdraw temporarily from the University shall       the Appeals Procedure against a Progress
remain away from any part of the University          Decision – Postgraduate Research Students
site or premises during the period of                (see Appeals Procedure against a Progress
withdrawal, except for any attendance                Decision – Postgraduate Research Students).
permitted by the Dean. The Dean may, after
consultation with the relevant officers of the



8
Upgrading                                        4.35.
4.32.                                            Requirements for the award:
A student for the degree of Masters by           MASTERS BY DISSERTATION
Dissertation may be permitted to transfer to     4.36.
the degree of MPhil, MPhil/PhD or PhD by the     A candidate submitting a dissertation for a
departmental Research Students' Progress         Mastership is required to present the results of
Committee. The Dean may permit students to       research carried out during the approved
count the period of study begun for the          period of study and should demonstrate
Masters towards the minimum period of study      advanced understanding of the area of study.
required for the degree of MPhil, MPhil/PhD or   The dissertation should set out the relationship
PhD.                                             between the candidate’s work and the wider
A student for the degree of Master of            field of knowledge, and should be expressed
Philosophy may be permitted to transfer to the   clearly and concisely.
degree of Doctor of Philosophy by the            In the case of a thesis involving original
departmental Research Students' Progress         creative output, for the degree of Masters by
Committee. The Dean may permit students to       Dissertation, the thesis must embody the
count the period of study begun for the MPhil    results of research carried out and/or output
towards the minimum period of study required     created during the approved period of study
for the degree of PhD.                           and      should     demonstrate       advanced
                                                 understanding of the area of study. The thesis
Change of status and discontinuation             must contain a commentary which addresses
4.33.                                            the originality and artistic relevance of the
The Dean may, after a report from the            work.
departmental Research Students’ Progress         The dissertation should set out the relationship
Committee, require a student to discontinue as   between the candidate’s work and the wider
a research degree student, if, in the view of    field of knowledge/the genre, and should be
the Research Students’ Progress Committee        expressed clearly and concisely.
and the Dean, the student’s progress is          MASTER OF PHILOSOPHY
unsatisfactory at any stage.                     4.37.
After receiving a report from the departmental   A thesis submitted by a candidate for the
Research Students’ Progress Committee that       degree of Master of Philosophy must embody
the progress of the student is unsatisfactory,   the results of research carried out during the
the Dean may also, at any stage, agree that      approved period of study and should make a
the registration status of a student for the     contribution to knowledge. In the thesis and
degree of MPhil, MPhil/PhD or PhD be             the oral examination the candidate is required
changed to either the degree of MPhil or of      to present the results of research that either
Masters by Dissertation.                         forms original work or is an ordered and
APPEALS PROCEDURE                                critical exposition of existing knowledge. The
4.34.                                            thesis should set out the relationship between
Students may submit an appeal against the        the candidate’s work and the wider field of
recommendation that their registration status    knowledge, and should be expressed clearly
be changed to MPhil or Masters by                and concisely.
Dissertation from MPhil, MPhil/PhD or PhD, or    In the case of a thesis involving original
discontinued using the Appeals Procedure         creative output, for the degree of Master of
against a Progress Decision – Postgraduate       Philosophy, the thesis must embody the
Research Students’ (see Appeals Procedure        results of research carried out and/or output
against a Progress Decision – Postgraduate       created during the approved period of study.
Research Students).                              The thesis must contain a commentary which
                                                 addresses the originality and artistic relevance
                                                 of the work. Within the thesis the candidate
Submission and Examination of the
                                                 must show evidence of the originality of the
thesis/dissertation                              work or an ordered and critical exposition of
Please read ‘dissertation’ for ‘thesis’ for      existing knowledge/the genre.
students for the degree of MSc or MA by          The      thesis    should     demonstrate     an
Dissertation.                                    understanding of the relationship between the
                                                 candidate’s work and the wider field of
                                                 knowledge/the genre, and should be
                                                 expressed clearly and concisely.




                                                                                               9
DOCTOR OF MEDICINE                                   Word length
4.38.                                                4.41.
The thesis must meet the requirements for the        Degree                   Maximum word
degree of Master of Philosophy.                                               length
                                                                                     1


DOCTOR OF PHILOSOPHY                                 Masters by Dissertation 30,000
4.39.
A thesis submitted by a candidate for the            MPhil                    50,000
degree of Doctor of Philosophy must embody
the results of research carried out during the       Doctor of Medicine       65,000
approved period of study. In the thesis and the      PhD                      80,000
oral examination the candidate is required to
conduct and present original investigations          Professional             40,000
that make a significant contribution to              Doctorate
knowledge, to test ideas, whether the
candidate's own or those of others, to               These word lengths exclude any references
understand the relationship of the theme of the      and bibliography.
investigations to a wider field of knowledge         The thesis shall incorporate a summary of the
and to express him/herself clearly and               work not exceeding 300 words in length which
concisely.                                           is part of the thesis. A thesis submitted for
In the case of a thesis involving original           examination must not normally exceed the
creative output, for the degree of Doctor of         maximum word length for the degree specified
Philosophy, the thesis must embody the               in the above table unless previously submitted
results of research carried out and/or output        for a higher award. In cases where the thesis
created during the approved period of study.         exceeds the maximum word length the Dean
The thesis must contain a commentary which           must approve the extended word length before
addresses the originality and artistic relevance     submission.
of the work.                                         4.42.
Within the thesis and oral examination the           Apart from quotations, the thesis and
candidate must show evidence of the                  summary must be in English, unless the Dean
originality of the work, demonstrate an              has given permission in advance for it to be in
understanding of the relationship of the theme       another language.
of the thesis to a wider field of knowledge,
make       a    significant   contribution    to     Structure of the Thesis
knowledge/the genre, and must express
                                                     4.43.
him/herself clearly and concisely.
                                                     A candidate who is about to submit a thesis
PROFESSIONAL DOCTORATE                               must give at least two months’ prior notice in
4.40.                                                writing to the Dean. The title of the thesis must
A thesis submitted by a candidate for the            be approved by the Head of Department.
doctorate must embody the results of research        4.44.
carried out during the approved period of            Because the basis for conferment of the
study. In the thesis and the oral examination        degree is an account of the candidate’s own
the candidate is required to conduct and             research and scholarship, the form of a thesis
present original investigations that make a          may vary but, except with the express
significant contribution to the nature of practice   permission of the Dean, a thesis must consist
within the profession or to the way theory is        of an investigation by one author of a unified
applied, to understand the relationship of the       theme of research.
theme of the investigations to a wider field of      4.45.
knowledge and to express him/herself clearly         Normally two copies of a thesis shall be
and concisely.                                       submitted to the Registry. Students should
                                                     retain a third copy to be made available if
                                                     required. The thesis must be presented with
                                                     double spacing on A4 paper.




                                                     1
                                                      Maximum word lengths for a thesis including
                                                     creative output may vary depending on the format
                                                     of the thesis submission. Nominal word lengths for
                                                     each format are to be approved by the Graduate
                                                     School and published to students.


10
4.46.                                                each individual case by the Dean with the
Only material which is freely available for          agreement of the external examiner.
publication may be incorporated into a thesis,       Notwithstanding the foregoing, a person who
unless the Dean permits otherwise.                   has temporarily supervised the candidate's
4.47.                                                work for not more than twelve months in the
A student must state, generally in a preface to      absence of the permanent supervisor may, in
the thesis and specifically in references, the       exceptional circumstances, be appointed an
sources from which the material is derived,          examiner, provided that he or she has not
and the extent to which the candidate has            acted as a temporary supervisor during any
used the work of others, including, when             part of the twelve months before the candidate
permitted by the Dean under the provisions of        is examined. No person who has a
Regulation 4.44 above, collaborators.                professional or personal relationship with the
4.48.                                                candidate that might give rise to a conflict of
A thesis may not incorporate, whether in the         interest shall be appointed as an examiner.
same or different form, work which has been          Except with the prior permission of the Dean
submitted to this or to any other university for a   both examiners (or, where more than two are
degree unless the subject of the research is         appointed, all examiners) shall be present
an extension or continuation of research             when an oral examination is held.
begun for such a degree. In such a case the          For the examination of a candidate for the
extent of the material and the degree if any         degree of Doctor of Medicine the external
obtained should be indicated (the candidate          examiner shall normally be medically qualified
may be required to produce the work                  and/or experienced in the relevant area of
previously submitted). An exception will apply       research.
where the thesis is resubmitted after                As determined in individual cases, the Dean
unsuccessful submission for a higher award           may appoint an Independent Chair, who is a
(see 4.55-4.56).                                     senior member of the Academic or Research
4.49.                                                staff of the University of Essex, to oversee the
Before eligibility for conferment of the degree      conduct of the oral examination.
may be determined by the Dean the candidate
shall deposit with the University two copies of      Oral examination
the thesis bound in book form with stiff covers
                                                     4.52.
showing the year of presentation and the
                                                     The candidate must attend an oral
name of the candidate on the spine. The
                                                     examination, except that the Dean may, on
candidate is personally responsible for all
                                                     sufficient grounds submitted by the examiners,
expenditure connected with the preparation of
                                                     excuse a candidate from the oral examination.
a thesis or dissertation.
4.50.
One copy of the thesis of a successful               Examination Results
candidate will be retained in the University
                                                     FOR ALL RESEARCH DEGREES
Library, and will become the property of the
                                                     4.53.
University. (See Regulations 11.46-11.50).
                                                     Examiners may recommend one of the
The second copy will be retained in the
                                                     following:
Department concerned.
                                                     (a) pass – no corrections required;
                                                     (b) pass                 with               minor
Appointment of Examiners                                  typographical/presentational corrections –
4.51.                                                     the student makes the corrections prior to
A candidate for a research degree shall be                binding the thesis;
examined by at least two persons appointed           (c) pass with minor editorial revisions to be
for the purpose by the Dean. The examiners                made within two months – the examiners
shall include a member of the Academic or                 must provide a list of the revisions that
Research staff of the University of Essex, as             they wish to see made and the internal
the internal examiner, and an external                    examiner must confirm in writing that
examiner. In cases where a re-examination is              these have been made satisfactorily.
necessary and the internal examiner has left              Revisions must be made and the thesis
the University after the original examination he          submitted within two months;
or she shall normally continue to act as the         (d) pass with editorial revisions to be made
internal examiner for the re-examination. No              within four months – the examiners must
person who has been a supervisor of the                   provide a list of revisions that they wish to
candidate's work shall be appointed as an                 see made and the internal examiner must
examiner nor shall such a person be present               confirm in writing that these have been
at an oral examination of that candidate except           made satisfactorily. Revisions must be
in special circumstances to be approved in


                                                                                                    11
     made and the thesis submitted within four            confirm in writing these have been made
     months;                                              satisfactorily. Revisions must be made
(e) referral – for re-examination in up to 12             and the thesis submitted within two
     months – the student may resubmit, on                months;
     one occasion only, a revised thesis for re-      (d) award of an MPhil with editorial revisions
     examination within 12 months. The                    to be made within four months – the
     examiners must provide a statement                   examiners must provide a list of the
     describing the shortcomings of the thesis            revisions that they wish to see made and
     and the changes required. These may                  the internal examiner must confirm in
     include, amongst other things, editorial             writing    these    have     been     made
     corrections and revisions, rewriting a part,         satisfactorily. Revisions must be made
     parts or the whole of the thesis, the                and the thesis submitted within four
     carrying out of further research and/or              months;
     experimental work. They must also specify        (e) referral for an MPhil – the candidate has
     the referral period required, which should           not met the requirements for a PhD but
     not normally be less than four months or             may resubmit a revised thesis for re-
     exceed 12 months;                                    examination for the degree of Master of
(f) fail – the examiners must provide a clear             Philosophy.
     statement describing the shortcomings of         (f) The examiners must provide a statement
     the thesis.                                          describing the shortcomings of the thesis
4.54.                                                     and the changes required. These may
If the result is ‘fail’, the Dean may on the              include, amongst other things, editorial
recommendation of the examiners either                    corrections and revisions, rewriting a part,
permit the candidate to re-submit the thesis              parts or the whole of the thesis, the
and be re-examined for a lower award within               carrying out of further research and/or
three terms or determine that the candidate be            experimental work. They must also specify
immediately eligible for the conferment of a              the referral period required, which should
lower award (see 4.55-4.56 below).                        not normally be less than four months or
If a revised thesis is required, as a result of the       exceed 12 months.
examiners’ decision to refer the thesis or allow
a failed thesis to be resubmitted for a lower         MASTER OF PHILOSOPHY
award, there shall be a further oral                  4.56.
examination, except when the Dean, on                 In addition, the examiners may recommend
sufficient grounds submitted by agreement of          one of the following:
both examiners, excuses a candidate from a            (a) award of a Masters by Dissertation – the
further oral examination. Students who are                candidate has not met the requirements
referred will be required to register and pay the         for an MPhil but has met the requirements
relevant fee and the re-examination fee even if           for the degree of Masters by Dissertation.
working away from the University.                         No corrections are required but the
                                                          candidate must amend the title page of the
DOCTOR OF PHILOSOPHY                                      thesis;
4.55.                                                 (b) award of Masters by Dissertation with
In addition, the examiners may recommend                  minor editorial revisions to be made within
one of the following:                                     two months – the candidate has not met
(a) award of an MPhil – the candidate has not             the requirements for an MPhil but has met
    met the requirements for a PhD but has                the requirements for the degree of
    met the requirements for the degree of                Masters by Dissertation subject to the
    Master of Philosophy. No corrections are              approval of minor editorial revisions. The
    required but the candidate must amend                 examiners must provide a list of the
    the title page of the thesis;                         revisions that they wish to see made and
(b) award      of   an     MPhil with minor               the internal examiner must confirm in
    typographical/presentational corrections –            writing     these    have     been    made
    the student makes the corrections prior to            satisfactorily. Revisions must be made
    binding the thesis and the candidate must             and the thesis submitted within two
    amend the title page of the thesis.                   months;
(c) award of an MPhil with minor editorial            (c) award of Masters by Dissertation with
    revisions to be made within two months –              editorial revisions to be made within four
    the candidate has not met the                         months – the examiners must provide a
    requirements for a PhD but has met the                list of the revisions that they wish to see
    requirements for the degree of Master of              made and the internal examiner must
    Philosophy. The examiners must provide a              confirm in writing these have been made
    list of the revisions that they wish to see           satisfactorily. Revisions must be made
    made and the internal examiner must


12
    and the thesis submitted within four
    months;                                           Provisions Regarding Candidature by
(d) referral for a Masters by Dissertation – the      Academic and Research Staff of the
    candidate has not met the requirements
                                                      University and Partner Colleges
    for an MPhil but may resubmit a revised
    thesis for re-examination for the degree of       4.60.
                                                                                    2                  3
    Masters by Dissertation. The examiners            Members of the Academic and Research
    must provide a statement describing the           staff of the University of Essex and its Partner
    shortcomings of the thesis and the                Colleges may become candidates for the
    changes required. These may include,              degree of Doctor of Philosophy on the
    amongst other things, editorial corrections       following conditions:
    and revisions, rewriting a part, parts or the     (a) the work must be submitted for
    whole of the thesis, the carrying out of               examination while the candidate is a
    further research and/or experimental work.             member of the Academic or Research
    They must also specify the referral period             staff of the University of Essex or a
    required, which should not normally be                 Partner College or within twelve months of
    less than four months or exceed 12                     the candidate’s ceasing to be a member;
    months.                                           (b) candidates may submit a thesis or
                                                           published research work, or both. With the
                                                           permission of the Dean they may submit
Publication of Result
                                                           the results of research which cannot be
4.57.                                                      presented in these forms; application for
A candidate shall normally be informed of the              such permission should be made through
result of the examination within not more than             the Head of Department. In order to make
one month from the date of the oral                        a submission that includes published
examination.                                               work, candidates must have been
Candidates are entitled to receive copies of               members of the Academic or Research
the examiners’ reports on their thesis on                  Staff for not less than two calendar years
request, when examining is complete.                       before they present themselves for
                                                           examination (see also 4.61 below);
Failure to agree                                      (c) candidates who commence their studies
4.58.                                                      as a registered research student and take
In the event of disagreement on the result to              up employment in the University or Partner
be recommended, the examiners may, after                   College on either an Academic or a
due consideration between themselves, certify              Research contract more than six months
that their failure to agree on a result is                 prior to submission will be examined as a
irreconcilable. Two new examiners shall then               member of staff of the University or
be appointed. The new examiners shall                      Partner College;
examine the thesis and shall also conduct an          (d) no part of the work submitted for
oral examination. The new examiners may                    examination for the degree of Doctor of
recommend to the Dean any result which was                 Philosophy shall have been submitted to
open to the original examiners and their                   this or any other university for a degree
decision on the recommendation shall be final,             unless such work supports the work on
subject only to any right of appeal which may              which the submission for the degree of
be given under the provisions of other                     Doctor of Philosophy is based; in this case
Regulations.                                               the extent of this material and the degree,
                                                           if any, obtained, must be indicated;
Appeals Procedure                                     (e) the work submitted should constitute a
                                                           coherent body of research by one author.
4.59.                                                      Where the work submitted includes the
A student for a research degree whose                      work of others, a statement should be
examination result is 'fail', 'referred', or is the        provided detailing the nature and
award of or option to re-submit for a lower                proportion of the candidate’s contribution.
degree, may submit an appeal against that             4.61.
decision using the Appeals Procedure against          Regulation 4.41-4.50, relating to the form of
an Examination Decision (Thesis) (see                 presentation of a thesis, shall apply to staff
Appeals Procedure against an Examination              candidates for the degree of Doctor of
Decision (Thesis)).                                   Philosophy.

                                                      2
                                                       As defined by Ordinance 33
                                                      3
                                                       Those Research Staff covered by the Annual
                                                      Review Procedures for Academic and Research
                                                      Staff


                                                                                                     13
                                                                      4                5
4.62.                                              full-time Academic and Research staff) may
Candidates who submit a thesis and/or              apply to become candidates for a research
published work shall normally submit three         degree by thesis and their candidature shall be
copies to the Graduate School. Candidates          governed by Regulations 4.1-4.59.
who submit published work must also provide        4.71.
three copies of a descriptive list and summary     The Dean may, however, exceptionally permit
of the results of the research.                    a member of staff in individual cases to
4.63.                                              become a candidate under Regulation 4.60 for
Regulations 4.48 and, except with the              the purpose of making a submission that
permission of the Senate, 4.50 shall apply to      includes published work.
staff candidates for the degree of Doctor of       4.72.
Philosophy and references therein to a thesis      In the case of a member of Support/Senior
shall be applied also to published and other       Support Staff employed in the department
work.                                              within which they are studying, the department
4.64.                                              will need to confirm that there is no conflict of
Staff candidates shall not be required to          interest in the appointment of an Internal
register and formal supervision is not required.   Examiner for the candidate. Where such a
4.65.                                              conflict exists, the examination of such staff
The examination of staff candidates shall be       candidates shall be conducted exclusively by
conducted exclusively by two external              two external examiners appointed by the Dean
examiners appointed by the Dean; the report        of the Graduate School who shall also appoint
and recommendation of the examiners shall          an Independent Chair to oversee the oral
be received by the Dean.                           examination. The report and recommendation
The Dean shall appoint an Independent Chair        of the examiners shall be received by the
to oversee the oral examination.                   Dean.
4.66.
Staff candidates must present themselves for       Provisions Regarding Candidature by
oral examination as required by the                Overseas Students Jointly Supervised by
examiners; the Dean may, for reasons
                                                   Their Home Institution
recommended by the examiners, excuse a
candidate from the oral examination.               4.73.
4.67.                                              Overseas students may be accepted by the
In the work submitted and the oral                 Dean of the Graduate School as candidates
examination the candidate is required to           for the degree of Doctor of Philosophy on the
conduct and present original investigations        basis of joint supervision with the student’s
that make a significant contribution to            home institution in the overseas country. The
knowledge, to test ideas, whether the              following shall apply to such candidates:
candidate's own or those of others, to             (a) irrespective of the student’s academic
understand the relationship of the theme of his         qualifications on acceptance as a
or her investigations to a wider field of               candidate for the degree of PhD, the
knowledge, and to express him/herself clearly           minimum period of study and research to
and concisely.                                          be prescribed under this Regulation shall
4.68.                                                   be three full-time years, except that this
The examiners for a submission by published             period may subsequently be reduced
work shall declare the result of an examination         under the provisions of Regulation 4.9;
for the degree of Doctor of Philosophy as          (b) joint supervision arrangements shall be
'pass', ‘minor corrections to the summary’,             entered into formally between the
‘resubmission of published work on one further          University of Essex and the overseas
occasion only’, ‘MPhil’ or 'fail'.                      institution before the candidate registers
4.69.                                                   as a research student of the University of
The examiners for a submission by thesis may            Essex;
recommend any result that is available for the     (c) a member or members of the Academic or
degree of Doctor of Philosophy (see 4.53-               Research staff of the University of Essex
4.55).                                                  and at least one member of staff of the
                                                        overseas institution shall be appointed as
                                                        joint supervisors for students under this
Provisions regarding Candidature by
                                                        Regulation;
Other Staff of the University and Partner
Colleges
4.70.
                                                   4
Members of staff of the University and its          As defined by Ordinance 33
                                                   5
Partner Colleges (other than members of the         Those Research Staff covered by the Annual
                                                   Review Procedures for Acdemic and Research
                                                   Staff


14
(d) normally,      the    prospective     Essex          enable the Dean to deem him or her to
    supervisor or another member of the                  have achieved Mastership standard;
    academic staff shall visit the overseas         (c) the place of study and research outside
    institution, interview the prospective               the University must be approved in each
    student and discuss the field and                    case by the Dean.
    programme of research and the proposed          4.75.
    supervision and financial arrangements          When a student is accepted for admission, the
    before the candidate is accepted by the         Dean shall:
    Dean. The Dean shall also approve the           (a) stipulate the amount of time, if any, which
    arrangements for supervision in each                 the student must spend within the
    case, which must include at least one visit          University    following    the      approved
    by the Essex supervisor to the overseas              programme of study and research;
    institution while the student is studying       (b) stipulate the earliest date, normally not
    there;                                               less than three years from the date when
(e) a student for the degree of Doctor of                the student begins the research degree at
    Philosophy accepted under this Regulation            which the student may be examined for
    shall normally spend at least half their time        the degree. The Dean may subsequently
    at the University of Essex, with the                 change the stipulated date, if, for example,
    minimum period beginning and ending                  there is a change in the amount of time
    with at least one term’s study at Essex;             which the student is able to devote to his
(f) students accepted under this Regulation              or her programme of study and research;
    shall pay the appropriate full fee for          (c) approve a programme of study and
    periods of study at the University of Essex;         research, drawn up by the student in
    for periods of study at the overseas                 consultation with a member of the
    institution they shall pay the University of         academic staff of the University, indicating
    Essex a fee to be determined specially               the field in which the student proposes to
    from time to time. The costs of visits by            present a thesis for examination for the
    Essex staff to the overseas institution shall        degree;
    normally, at the discretion of the University   (d) approve the appointment of a member or
    of Essex, be met by the overseas                     members of the academic staff of the
    institution.                                         University as the student’s supervisor or
                                                         supervisors and a person at the place of
Provisions Regarding Candidature by                      research as the student’s associate
Persons From Government and Industrial                   supervisor and approve arrangements for
                                                         supervision, visits and reports.
Research Establishments
                                                    Before an applicant may be accepted as a
4.74.                                               student for the degree of PhD under
Persons who are principally engaged in              Regulation 4.74. the Dean shall receive an
research and who are employed in                    undertaking from the research establishment
government       and     industrial   research      where the student is employed that he or she
establishments or in other establishments or        will be allowed sufficient time to complete the
parts of establishments whose principal             work within the terms of Regulation 4.76(b) for
function is research and whose research             the degree of PhD.
facilities are comparable to those of               Regulations 4.1-4.3, 4.11-4.12, 4.17-4.26,
government       and     industrial   research      4.29-4.59 shall apply to applicants accepted
establishments may, on the recommendation           under Regulation 4.74 as students for the
of a Head of Department, be accepted by the         degree of Doctor of Philosophy.
Dean of the Graduate School as candidates
for the degree of Doctor of Philosophy and be
                                                    Principal Regulations for the Degrees of
permitted to follow the whole or part of an
approved programme of study and research at         Doctor of Letters, Doctor of Science and
a place of research outside the University in       Doctor of Laws
accordance with the following conditions:           4.76.
(a) the Dean must satisfy him/herself in each       The degrees of Doctor of Letters (DLitt),
     individual case that there will be real        Doctor of Science (DSc) and Doctor of Laws
     contact between the student and the            (LLD) may be conferred by the Senate of the
     University;                                    University on candidates who have published
(b) the applicant must either have had              work of distinction and merit constituting a
     conferred on him or her a Masters degree       substantial, important and original contribution
     or have had conferred a qualification          to knowledge or scholarship.
     accepted by the Dean as the equivalent of
     a Masters degree, or show sufficient
     evidence of previous research work to


                                                                                                  15
4.77.                                              Candidates submitting work of which they are
The following may become candidates for the        not the sole authors shall submit also a
degree of Doctor of Letters, Doctor of Science     statement explaining the part which they have
or Doctor of Laws:                                 played in the work in such a way that it can be
(a) graduates of the University of Essex of not    related to each publication included in the
    less than ten years' standing following        submission; the extent of the contribution of
    conferment of an appropriate Bachelor's        others will be taken into account by the
    degree or Master's degree or not less than     examiners in assessing how far the
    seven        years'    standing    following   candidate's work meets the criterion for award
    conferment of the degree of MPhil or PhD;      of the degree. Work which has not been
(b) members of the academic staff, or              published and appeared in print shall not be
    honorary or visiting members of staff, of      taken into account by the examiners.
    the University of Essex who have served        4.80.
    for not less than three years and who are      A candidate for the degree of Doctor of
    graduates of an approved institution of not    Letters, Doctor of Science or Doctor of Laws
    less than ten years' standing following        shall be examined by three examiners
    conferment of an appropriate Bachelor's        appointed for the purpose by the Dean of the
    degree or Master's degree, or not less         Graduate School; not more than one examiner
    than seven years' standing following           may be a member of the academic staff of the
    conferment of the degree of MPhil or PhD.      University of Essex, except in the case of
4.78.                                              candidates who are themselves members of
A person who wishes to be accepted as a            the academic staff of the University of Essex
candidate for the degree of Doctor of Letters,     who shall be examined by three external
Doctor of Science or Doctor of Laws must           examiners.
apply in writing to the Graduate School and        Candidates may be required by the examiners
must submit a full curriculum vitae, together      to present themselves for oral examination.
with a list of the published work on which he or   The report and recommendation of the
she proposes to base the application. The          examiners shall be received by the Vice-
Vice-Chancellor, acting on behalf of the           Chancellor on behalf of the Senate.
Senate and after consulting the appropriate        4.81.
Pro-Vice-Chancellor and the Dean of the            The examiners shall recommend that the
Graduate School, shall decide whether a            result of the examination shall be 'pass' or
person shall or shall not be accepted as a         'fail'.
candidate.                                         4.82.
4.79.                                              One copy of the publications submitted by a
Applications from persons whose candidature        successful candidate for the degree of Doctor
has been accepted for the degree of Doctor of      of Letters, Doctor of Science or Doctor of
Letters, Doctor of Science or Doctor of Laws       Laws may be retained by the University Library
must be submitted in writing to the Graduate       and will in that event become the property of
School and must be accompanied by:                 the University.
(a) three copies of the published work on
    which the application is based and of a list
    of this work;
(b) a 300 word summary, including a title for
    the collection of work;
(c) the appropriate fee.




16
                                                                            Appendix 1
Minimum and Maximum Periods
From 2008-09
Research degree                Mode         Minimum                    Maximum
Masters by Dissertation        FT           One year                   Two years
(MA or MSc by dissertation)    PT           Two years                  Three years
Master of Philosophy (MPhil)   FT           Two years                  Three years
                               PT           Four years                 Five years
Doctor of Medicine (MD)        PT only      Two years                  Three years
Doctor of Philosophy (PhD)     FT           Three years                Four years
                               PT           Six years                  Seven years
Doctor of Philosophy           FT           Four years                 Five years
Integrated (PhD)               PT           Eight years                Nine years
Professional Doctorate         FT/PT        See individual             See individual
                                            programmes                 programmes

Before 2008-09
Research Degree                Mode         Minimum                    Maximum
Masters by Dissertation (MA    FT           One year                   Three years
or MSc by dissertation)        PT           Two years                  Four years
Master of Philosophy (MPhil)   FT           Two years                  Four years
                               PT           Four years                 Six years
Doctor of Medicine (MD)        PT only      Two years                  Five years
Doctor of Philosophy (PhD)     FT           Three years                Five years
                               PT           Six years                  Eight years
Doctor of Philosophy           FT           Four years                 Six years
Integrated (PhD)               PT           Eight years                Ten years
Professional Doctorate         FT/PT        See individual             See individual
                                            programmes                 programmes

The minimum and maximum periods shown for part-time students also apply to students studying by
distance learning.




                                                                                            17
                                                    requirements may apply for admission to
Extracts from Academic                              individual courses, including foundation level
Regulations                                         courses.     Minimum      English    language
                                                    requirements for admission to individual
                                                    courses are published annually by the
Regulations relating to Admission                   University in prospectuses and other
                                                    admissions-related     documentation.     This
1.5.                                                regulation may be waived in individual cases
A person who, after his/her acceptance for          by a Dean or the relevant Pro-Vice-Chancellor.
admission as a student, has been convicted of
a criminal offence in a court of law or has been
formally cautioned by a police officer, is
                                                    Regulations relating to Programmes of
required to notify the Head of Admissions           Study
immediately. Such cases will be referred to the     2.4.
Academic Registrar for consideration under          The duration, syllabus and rules pertaining to
the appropriate University procedures and the       progression and assessment for programmes
student concerned may be required to                of study leading to undergraduate and taught
withdraw from or be refused admission to the        graduate/postgraduate awards shall be
University.                                         defined and published annually in the relevant
                                                    programme specification.
ENGLISH LANGUAGE REQUIREMENTS                       2.9.
1.17.                                               For the purpose of applying University policies
Applicants whose mother-tongue is not               and procedures, students studying on
English are required to provide to the relevant     Integrated Masters Awards will be regarded as
University officer evidence that their ability to   Undergraduate students in Stages, One, Two
understand and express themselves in both           and Three, and Taught Postgraduates in
written and spoken English is sufficiently high     Stage Four.
to enable them to derive full benefit from the
programme of study for which they are
applying.                                           Regulations relating to Registration
They are also required, unless exempted by          REGISTRATION AND PAYMENT OF FEES
the relevant University officer, to undertake a     5.1.
test of proficiency in written and spoken           Student status commences at first registration
English conducted at the University. The test       for a programme of study and continues,
will normally take place in the first week of the   unless it is otherwise terminated, until the
Autumn term in which they enter the                 award is conferred or granted or until the end
University. Students who register after the         of the specified period of study whichever is
beginning of the Autumn term will take the test     the earlier.
at a time arranged by the International             5.2.
Academy. On the basis of this test, students        All prospective or continuing students must
and their Departments will:                         register each year at the required times in
(a) be advised that English classes are not         accordance with procedures approved from
     normally considered necessary or               time to time by the University. The University
(b) be advised that they should take English        reserves the right, on academic grounds, not
     language support classes and that failure      to allow students to register after term has
     to do so could be detrimental to their         started. Only exceptionally and with the special
     studies and, in the event of failure, would    permission of the Academic Registrar will
     be part of the evidence available to           prospective or continuing students be allowed
     Examination Boards.                            to register late. A late fee will be charged in
1.18.                                               such cases, of an amount to be determined
Applicants for a programme of study not             from time to time by the University.
leading to an examination for a degree or           5.4.
other qualification awarded by the University       All prospective or continuing students, full-time
(eg Exchange Students) must satisfy the             or part-time, will sign at Registration a
relevant University officer of their fitness to     statement undertaking that they will comply
enter upon the programme of study which they        with the Charter, Statutes, Ordinances and
intend to undertake.                                Regulations of the University.
1.19,                                               5.5.
The minimum English language requirement            Students shall notify the University as soon as
for admission to the first year of an               possible of any subsequent change in the
undergraduate degree and to a postgraduate          information which they have given at
degree, including research degrees, is an           Registration relating to name, address, choice
overall score of 6.0 in the IELTS test or
equivalent.     Different   English     language

18
of course, choice of modules, and source of           5.14.
financial support.                                    Students who have completed the minimum
5.6.                                                  period of study prescribed by the Academic
A student who loses his/her Registration Card         Board for the programme of study which they
must inform the University immediately, and a         are following and who are required under
duplicate Registration Card may be issued on          Regulations or rules to register and pay a
payment of a fee determined from time to time         continuation fee are required to register each
by the University.                                    year as continuation students and shall remain
5.7.                                                  subject to the Charter, Statutes, Ordinances
All students are required to register with a          and Regulations of the University. A
doctor in the vicinity of their term-time             continuation student who fails so to register
residence within four weeks of registering with       will nevertheless be deemed to have done so
the University. Students who register with a          and will be permitted and required to pay the
doctor other than the Health Centre on the            appropriate continuation fee in arrears until his
Colchester campus may be required to notify           or her programme of study is completed or his
the University of his/her name.                       or her permanent withdrawal from the
5.9.                                                  University is recorded by the Registry; a
Fees and other charges must be paid at the            student who fails to register and pay the
times prescribed by the University. Students          appropriate fee as required each year will not
who have not paid fees and other charges              however be entitled to use University facilities.
including accommodation charges by the                5.15.
required date will be liable for a late payment       Students who have completed the minimum
charge of an amount, or rate of interest, to be       period of study prescribed by the Academic
determined from time to time by the University.       Board for the programme of study which they
Fee refunds will only be made in accordance           are following and who are required under
with the policy published by the Director of          Regulations to register and pay an annual
Finance.                                              completion fee, as prescribed from time to
5.10.                                                 time, are required to register each year as
The use of University facilities may be               completion students and shall remain subject
withdrawn from students who have not paid or          to the Charter, Statutes, Ordinances and
made satisfactory arrangements to pay the             Regulations of the University. Completion
tuition fees due to the University. In the context    students may, however, be permitted to pay
of this Regulation the term 'University facilities'   prescribed fees termly. Students who, by the
is to be interpreted to comprise all forms of         end of the specified period have not presented
academic instruction and supervision, the             themselves for examination, fail to pay, or
Albert Sloman Library, computing facilities and       make acceptable arrangements to pay, the
residential    accommodation         owned       or   appropriate completion fee shall be deemed to
administered by the University. A student who         have withdrawn permanently from the
incurs a debt at another academic institution         University and from their research degree and
for which the University of Essex is liable to        shall thereupon cease to be students of the
repay that institution during the programme of        University.
study will be deemed to be in debt to the
University of Essex and therefore subject to          Regulations relating to Academic Affairs
Regulations 6.5. and 6.28. until the debt is
paid.                                                 ADMINISTRATION OF TEACHING
Except with the permission of the Director of         6.2.
Finance no student who is in debt to the              Availability of optional modules may be subject
University may register for a further period of       to    student      demand     and   timetabling
study in the University.                              constraints. Every effort is made to timetable
5.13.                                                 optional modules in such a way that clashes
Students who have been excluded temporarily           are minimised. However, where a student is
by the Senate or by its Disciplinary Committee        enrolled for two modules with a timetable clash
or Disciplinary Committee of Appeal will be           between lectures, the student is required to
automatically granted partial registration            change one of the conflicting modules.
without fee for the period of their exclusion and     Students may request special permission from
shall remain subject to the Charter, Statutes,        the Dean to be exempted from this
Ordinances and Regulations of the University.         requirement. Each request will be judged on
Such students may, however, inform the                its merits.
University that, having been temporarily
excluded, they wish to withdraw permanently           ADMINISTRATION OF EXAMINATIONS
from their programme of study and from the            6.6.
University.                                           Attendance at all examinations associated with
                                                      the approved programme of study is


                                                                                                    19
compulsory and any student who fails to           grounds of unsatisfactory progress has the
present himself or herself for such an            right of appeal in accordance with the
examination at the time and place published       procedures approved by the Senate.
by the Registrar and Secretary, except when
                                                  CHEATING
prevented from doing so by illness or other
sufficient cause, will be deemed to have failed   6.19.
in that part of the examination. Misreading of    (a) It is an academic offence for a student to
the examination timetable will not be regarded        engage in unfair academic practices or to
as 'sufficient cause'.                                cheat in any examination, or in any other
6.7.                                                  submitted part of his or her University
Invigilators shall have the power to remove           work, whether or not such work is formally
any candidate from the examination room for           assessed. A student may be found guilty
good cause.                                           of an academic offence whether or not
6.8.                                                  there has been intention to deceive; that
No candidate will be admitted to the                  is, a judgement that negligence has
examination room later than 55 minutes after          occurred is sufficient to determine guilt.
the start of the any examination of more than     (b) Academic offences include:
one hour’s duration. No candidate will be             i. Plagiarism, that is, using or copying
permitted to leave the examination room                     the work of others (whether written,
permanently during the first 55 minutes of the              printed or in any other form) without
examination or during the last 30 minutes of                proper acknowledgement in any
the an examination of more than one hour’s                  assignment, examination or other
duration. For examinations with a duration of               assessed work.
up to one hour candidates will be admitted to         ii. Repeating work previously submitted
the examination room up to 10 minutes after                 for another assignment without full
the start of the examination and will be                    acknowledgement of the extent to
permitted to leave the examination room                     which that previous work has been
permanently only with the permission of the                 used.
invigilator.                                          iii. alsifying data or evidence.
6.9.                                                  iv. Submitting a fraudulent claim of
Where a candidate is unable for good cause to               extenuating circumstances.
attend a written examination in the place             v. Assisting another student to commit
arranged for the examination permission may                 an academic offence.
be given by the Registrar and Secretary for the       vi. Submitting written work produced
examination to be held elsewhere, provided                  collaboratively unless this is explicitly
that it is simultaneous and invigilated.                    allowed.
6.10.                                                 vii. Copying the work of another
Project or other work which is part of an                   candidate          or         otherwise
examination must be submitted by the                        communicating         with      another
required date, otherwise such work may be left              candidate in an examination.
out of account in the assessment of the               viii. Introducing any written, printed or
examination result.                                         electronically stored information into
                                                            an examination other than material
ACADEMIC PROGRESS                                           expressly permitted in the instructions
6.17.                                                       for that examination.
The progress of each student shall be                 ix. Defacing or interfering with exam
reviewed at regular intervals during the                    script booklets.
academic year by academic departments.            This list is not exhaustive.
Where necessary Heads of Department or, in        (c) Allegations of academic offences shall be
the case of students following joint degrees,         dealt with in accordance with procedures
the Director of the course, shall inform the          determined by the Senate. Previous
Dean of any student whose progress gives              offences shall be taken into account.
cause for concern. The Dean may refer a           6.20.
student to the Progress Committee, which          In submitting any piece of work (eg
shall be appointed annually by the Board. In      dissertation, thesis, essay or report) a student
such cases the Progress Committee shall act       shall acknowledge any assistance received or
on behalf of the Board and may require a          any use of the work of others.
student whose progress is unsatisfactory to
                                                  AWARD AND CONFERMENT OF DEGREES
withdraw from the University. First and Second
Year Boards of Examiners may also require a       6.25.
student whose progress is unsatisfactory to       In the case of illness or other sufficient cause
withdraw from the University. A student who is    affecting a candidate for the degree of
required to withdraw from the University on the   Bachelor of Arts or Bachelor of Science or
                                                  Bachelor of Engineering or Bachelor of Laws

20
or and occurring after the Sunday of the sixth
week of the Spring term (ie week 21) of the          Extracts from Library
candidate’s final year BA or BSc or BEng or
LLB course but before the end of the final
                                                     Regulations
examinations, the candidate may on the
recommendation of the Board of Examiners             UNIVERSITY OF ESSEX THESES
concerned and at least one external examiner         11.46.
be eligible for conferment of an aegrotat            One print copy of all theses for which a
degree. Candidates who have conferred on             research degree has been conferred under
them an aegrotat degree may present                  University regulations will be deposited in the
themselves for examination for the degree of         University Library. It will be bound in
Bachelor of Arts or Bachelor of Science or           accordance with the rules laid down by the
Bachelor of Engineering or Bachelor of Laws          University. The author will empower the
at the next available opportunity which will         Librarian to allow the print copy of the thesis to
normally be one year later.                          be copied in whole or in part without further
Such candidates shall be required to register        reference to the author on the understanding
partially and to pay an appropriate fee as           that such authority may be given in respect of
determined from time to time by the University.      single copies made for study purposes and will
They shall be subject to the Statutes,               be subject to normal conditions of
Ordinances and Regulations of the University         acknowledgement. The Librarian is similarly
at any time they are present in the University.      empowered to allow the digitisation of the
It shall be open to the examiners for the            thesis, or the retention of an existing digital
degree of BA or BSc or BEng or LLB to                copy of the thesis, by the British Library or its
recommend conferment of an Honours degree            agents for the purposes of making its content
under conditions prescribed in Regulation            available on the World Wide Web.
6.24. to candidates who present themselves           11.47.
for examination under this Regulation.               Print theses will be available in the Library for
6.27.                                                reference, and digital copies will be made
No student, past student, or other person may        available by the University, the British Library
represent himself or herself as a graduate of        or its agents, except when permission to
the University of Essex until such time as a         consult or digitise a thesis has been withheld
degree of the University has been conferred.         at the special request of the author for a period
6.28.                                                not exceeding five years agreed with the
Except with the special permission of the            University.
Senate no degree of the University shall be          11.48.
conferred upon, or certificate or diploma of the     Theses may be lent to an approved library for
University granted to, a person who is in debt       consultation in that library on receipt of an
to the University in respect of that qualification   application from the librarian.
(see also Regulation 6.2), or concerning whom        11.49.
University disciplinary proceedings (including       The University may publish the title and
the hearing of any appeal under the                  summary of the thesis in any way it sees fit
disciplinary procedures) are outstanding.            and may authorise others to do so.
6.29.                                                11.50.
Students who are eligible for conferment of          Any person wishing to consult a thesis must
degrees may have them conferred upon them            sign an undertaking (on the form provided):
either at a congregation for the conferment of
degrees or in absentia.                              (a) not to reproduce the thesis or any
6.30.                                                    substantial portion of it or to quote
Students attending a congregation of the                 extensively from it or otherwise make
University for the conferment of a degree or             substantial public usage of it without
otherwise shall be required to wear dress                obtaining the written permission of the
suitable to the occasion.                                author;
                                                     (b) that due acknowledgement will in each
INTELLECTUAL PROPERTY RIGHTS                             case be made whenever such information
6.31.                                                    is published.
Intellectual property rights generated by a              The author may empower the Librarian to
student in the course of his/her study lie with          give such permission.
the student, except in specific cases relating to    (See Regulations 4.41-4.49)
commercial exploitation where agreement has
been reached between the University and the
Student or where otherwise covered by an
existing agreement between the student and
his/her sponsoring body.


                                                                                                    21
                                                         should liaise with the second supervisor to
Progress and Appeals                                     ensure that there is full co-ordination on
Procedures                                               the monitoring of progress.

                                                     Appeals Procedure against a decision by an
Progress Procedure for Research Students             Examination Board – Taught Programmes
1.                                                   of Study
MONITORING OF STUDENT PROGRESS                       Appeals against decisions by an Examination
(a) Supervisory meetings, ongoing interaction        Board in relation to taught courses should be
    with one’s supervisor, and submission of         made in accordance with the procedure for
    work to Supervisory Boards and/or                Taught Programmes of Study.
    Research Students’ Progress Committees           www.essex.ac.uk/academic/docs/regs/
    are the primary means by which research          progress.shtm
    student progress is monitored in and by
    departments.                                     Appeals Procedure against a Progress
(b) Heads of Department (and his/her                 Decision – Postgraduate Research Students
    nominee) are responsible for ensuring that
    an effective means of monitoring students’       1. A research student who wishes to appeal
    progress and attendance is established              against the recommendation of a
    and maintained in each department in                Research Students’ Progress Committee
    accordance with the requirements set out            that they be downgraded or discontinued
    below.                                              must do so in writing on the Form of
(c) Heads of Department (or his/her nominee)            Appeal, stating fully and precisely the
    are responsible for any additional progress         grounds for appeal, within two weeks of
    monitoring procedures the Department                receiving       notification      of      the
    may decide to operate.                              recommendation. Forms of Appeal are
(d) Departmental procedures, including norms            available from the Registry or online.
    for formal face-to-face meetings between         2. An MPhil/PhD registered student whose
    students and their supervisor(s), should be         PhD status has not been confirmed and
    communicated to all students in the                 who wishes to appeal against the
    Department.                                         recommendation of a Research Students’
(e) Students and supervisors are required to            Progress Committee that their registration
    communicate, whether face-to-face or by             be changed to MPhil or Masters by
    electronic     means,    to    engage       in      Dissertation, may appeal using this
    discussion/review of the student’s work             procedure only after the Research
    and progress at least once per month. For           Students’ Progress Committee has
    part-time students contact should be at             considered their case twice and has
    least bi-monthly. A record of this monthly          recommended a change of status. There
    contact should be kept in the department.           is no right of appeal following a decision of
(f) Supervisors are responsible for making              a     Research        Students’      Progress
    contact with their student if the student           Committee not to confirm PhD status
    fails to meet/communicate with them as              following the first supervisory board
    expected each month. If the student fails           meeting.
    to meet/communicate with the supervisor          3. A research student on the first year of an
    for three consecutive months, the                   Integrated PhD (a 4-year programme) who
    supervisor should refer the student to the          wishes to appeal about a progress
    Graduate Director who will arrange a                decision of the Research Students’
    meeting with the student to discuss their           Progress       Committee        (eg     being
    progress. If the student continues to fail to       downgraded or discontinued) should do so
    meet/communicate with the supervisor,               in accordance with the procedures for
    their progress remains unsatisfactory, or           Appeals against the Decisions of Board of
    they fail to attend the meeting with the            Examiners for all taught programmes.
    Graduate Director, the matter should be          4. The main legitimate grounds for appeal
    considered by the Research Students’                are the following:
    Progress Committee.                                 (i)   Extenuating circumstances of which
(g) The      Research     Students’    Progress               the Research Students’ Progress
    Committee will arrange an ad hoc meeting                  Committee was unaware and of
    with the student to assess their progress                 which the student could not
    and determine whether they should be                      reasonably have been expected to
    permitted to continue with their studies.                 inform the Committee in advance, of
(h) If a student is co-supervised by staff in two             such a nature to cause reasonable
    different departments, the lead supervisor                doubt as to whether the result might


22
              have been different had they not       12. The Appeal Committee may consult such
              occurred.                                  persons, including the student and his or
      (ii) Procedural irregularities in the              her supervisor, and take such advice as it
              conduct of either the Supervisory          thinks fit.
              Board      and/or   the     Research   13. The student will be invited to be present at
              Students’     Progress    Committee        the committee whenever oral evidence is
              (including alleged administrative          being heard by the Committee, and will
              error) of such a nature as to cause        receive all the papers. He/she may bring a
              reasonable doubt as to whether the         student or other member of the University
              result might have been different had       or Students' Union to help him/her in
              they not occurred.                         presenting their appeal to the Committee.
      (iii) That there is prima facie evidence of    14. All decisions of the Dean/Review
              prejudice, bias, or inadequate             Committee must be notified to the student,
              assessment on part of one or more          the supervisor and the Director of
              of the members of the Supervisory          Research Students in writing, together
              Board/Research Students’ Progress          with a statement of any conditions that are
              Committee.                                 attached to the decision. A copy must also
5.    Other grounds will be considered on their          be sent to the Head of Department. If a
      merits.                                            student’s status is altered, a copy of the
6.    The following are not considered                   relevant        written    statement      of
      legitimate grounds on which to appeal,             arrangements for supervision must be
      and any appeals based exclusively on one           included and the supervisor requested to
      or more of these grounds will be rejected          ensure that the student fully understands
      automatically:                                     these.
      (i) Prior informal assessments of the          15. An appeal following the formal conclusion
            student’s work by the supervisor.            of the procedures set out above may be
      (ii) The      retrospective    reporting  of       made on the grounds of procedural
            extenuating circumstances which a            irregularities in the appeal process only. A
            student might reasonably have been           student who wishes to appeal against the
            expected to disclose to the Research         outcome of these procedures should write
            Students’ Progress Committee before          to the Academic Registrar within four
            their meeting.                               weeks setting out in detail the nature of
      (iii) Appeals where the grounds of                 the evidence to support the claim that
            complaint concern the inadequacy of          there were procedural irregularities in the
            supervision or other arrangements            appeal process. If prima facie there is
            during the period of study; such             evidence to support the claim then the
            complaints must be raised, in writing,       case will be reviewed by the Pro-Vice-
            before the Research Students’                Chancellor (Academic Standards). If the
            Progress Committee meets.                    Pro-Vice-Chancellor determines that there
7.    Any other officer of the University who            were procedural irregularities in the appeal
      receives a formal appeal from a research           process, an Appeal Committee will be
      student concerning his/her progress shall          established, and paragraphs 11-14 above
      forward it to the Academic Registrar.              will apply. No member of the Committee
8.    The Academic Registrar will acknowledge            will have had any previous involvement in
      the appeal within five working days of             the case.
      receipt.                                       16. The Office of the Independent Adjudicator
9.    The Academic Registrar will refer to the           for Higher Education (OIA) provides an
      Dean of the Graduate School any appeal             independent scheme for the review of
      that meets the criteria stated above (4 and        student complaints or appeals. When the
      5), who may consult such persons as                University’s internal procedures for dealing
      he/she thinks fit, including the student who       with complaints and appeals have been
      has lodged the appeal. The Dean will               exhausted, the University will issue a
      determine whether or not the appeal is             Completion of Procedures letter. Students
      well-founded.                                      wishing to avail themselves of the
10.   In some cases, where the circumstances             opportunity of an independent review by
      of the case merit it, the Dean may arrange         the OIA must submit their application to
      a formal hearing to consider the appeal.           the OIA within three months of the issue of
11.   Such an Appeal Committee shall consist             the Completion of Procedures letter. Full
      of the Dean (as Chair), and two members            details of the scheme are available on
      from outside the student’s department who          request and will be enclosed with the
      had no previous connection with the                Completion of Procedures.
      student. The Committee shall be serviced
      by a Secretary.


                                                                                                  23
Appeals Procedure against an Examination                member appointed by the President of the
Decision – Postgraduate Research Students               Students’ Union.
(Thesis)                                             6. The candidate shall be informed by the
                                                        Secretary to the Appeal Committee of the
1. A candidate for a research degree whose              date for consideration of the appeal not
   examination result is 'fail', or 'referred', or      less than two weeks in advance.
   is the award of, or option to resubmit for a         Candidates may present their case to the
   lower degree, may submit an appeal                   Committee in person, but, if they choose
   against that decision on one or more of              not to or are unable to, the Committee
   the following grounds:                               may proceed in their absence. Candidates
    i. that       there      were      procedural       may be accompanied by a member of the
        irregularities in the conduct of the            University of Essex, or of the permanent
        examination       (including      alleged       staff of the Students' Union of the
        administrative error) of such a nature          University of Essex, or may nominate a
        as to cause reasonable doubt as to              member of the University to appear for
        whether the result might have been              them.
        different had they not occurred; or          7. The onus shall be on the candidate to
    ii. that there is prima facie evidence of           produce evidence before the Appeal
        prejudice,     bias,    or    inadequate        Committee which substantiates the
        assessment on the part of one or                grounds of appeal set out in the original
        more of the examiners.                          submission to the Pro-Vice-Chancellor.
2. In addition, a student may appeal against         8. The Appeal Committee, having considered
   a decision not to allow resubmission for             the evidence, and taken such advice as
   the degree for which he or she was being             may be necessary, may:
   examined, on the following grounds:                   i. reject the appeal, in which case the
   that there existed circumstances materially                result originally recommended by the
   affecting the student's performance of                     examiners shall stand;
   which the examiners were not aware when               ii. ask the examiners to reconsider their
   their decision was taken and of which the                  decision for reasons specified by the
   student could not reasonably have been                     Appeal Committee; the examiners'
   expected to inform the examiners in                        report shall be submitted to the Dean
   advance.                                                   of the Graduate School together with
3. An appeal may not be submitted where                       the Appeal Committee's statement of
   the grounds of complaint concern the                       the reasons for reconsideration;
   inadequacy of supervisory or other                    iii. determine that the unamended thesis
   arrangements during the period of study;                   shall be re-examined by new
   such complaints must be raised, in writing                 examiners.
   and preferably during the minimum period
   of study and research, with the Dean of           EXAMINERS RECONSIDER THEIR DECISION
   the Graduate School.                              9. Where the Appeal Committee determines
4. Failed candidates shall be informed of                that the examiners should be asked to
   their right of appeal. A candidate who                reconsider their decision under paragraph
   wishes to appeal must submit the appeal               8(ii), the Dean of the Graduate School
   in writing with the Academic Registrar not            shall do the following on receipt of the
   later than eight weeks after the notification         examiners’ report and the Appeal
   to him/her of the result of the examination.          Committee’s statement of the reasons for
   The candidate's submission must state                 reconsideration:
   fully the grounds on which it is based. The           i.     where the examiners agree to amend
   Pro-Vice-Chancellor                 (Academic                their decision, accept the amended
   Standards) shall consider the appeal and                     decision as the revised result of the
   may decide that the case is not well-                        examination and issue a new results
   founded, in which case the appeal or                         letter to the candidate;
   complaint is dismissed and the candidate             ii.     where the examiners decline to
   shall be informed of the reasons.                            amend their decision, accept that the
5. In those cases where the Pro-Vice-                           examiners’ original recommendation
   Chancellor decides that there is a prima                     stands and confirm the original result
   facie case, it will be considered by a                       in a letter to the candidate.
   Committee appointed by the Pro-Vice-              RE-EXAMINATION
   Chancellor, consisting of a Pro-Vice-             10. Where the Appeal Committee determines
   Chancellor as Chair, not fewer than two               on a re-examination under paragraph
   Faculty Deans, but excluding the Dean of              8(iii), the new examiners shall be
   the Graduate School, and a student                    appointed under the normal procedures. In
                                                         number they should not be fewer than the

24
    original number of examiners nor fewer            so in writing on the Form of Appeal,
    than two external examiners and one               stating fully and precisely the grounds for
    internal examiner. The new examiners              appeal, within two weeks of receiving
    shall be given no information about the           notification of the recommendation. Forms
    previous examination except the single            of Appeal are available from the Registry
    fact that they are conducting a re-               or online.
    examination on appeal. The new                 2. The main legitimate grounds for appeal
    examiners shall write independent reports         are the following:
    on the thesis and shall then examine the          i. Extenuating circumstances of which
    candidate orally.                                      the Examination Board/Research
11. The Board of the Graduate School shall                 Students’ Progress Committee was
    receive the report of the new examiners.               unaware and of which the student
12. The candidate's supervisor shall not be                could not reasonably have been
    appointed as an examiner.                              expected to inform the Committee in
                                                           advance, of such a nature to cause
ALL APPEALS
                                                           reasonable doubt as to whether the
13. An appeal following the formal conclusion              result might have been different had
    of the appeals procedures set out above                they not occurred.
    may be made on the grounds of                     ii. Procedural       irregularities    in    the
    procedural irregularities in the appeals               conduct of either the Supervisory
    process only. A student who wishes to                  Board      and/or      the    Examination
    appeal against the outcome of these                    Board/Research Students’ Progress
    procedures should write to the Academic                Committee          (including       alleged
    Registrar within four weeks setting out in             administrative error) of such a nature
    detail the nature of the evidence to support           as to cause reasonable doubt as to
    the claim that there were procedural                   whether the result might have been
    irregularities in the appeals process. If              different had they not occurred.
    prima facie there is evidence to support          iii. That there is prima facie evidence of
    the claim then the case will be reviewed by            prejudice,     bias,     or    inadequate
    a Pro-Vice-Chancellor. If the Pro-Vice-                assessment on part of one or more of
    Chancellor determines that there were                  the members of the Supervisory
    procedural irregularities in the appeals               Board/Examination Board/Research
    process and that the appeal is well-                   Students’ Progress Committee.
    founded, a new Committee will be               3. Other grounds will be considered on their
    established, and paragraphs 5-12 above            merits. The following are not considered
    will apply. The Committee will be                 legitimate grounds on which to appeal,
    comprised of Deans or former Deans and            and any appeals based exclusively on one
    will be chaired by a Pro-Vice-Chancellor.         or more of these grounds will be rejected
    No member of the Committee will have              automatically:
    had any previous involvement in the case.         i. Prior informal assessments of the
14. The Office of the Independent Adjudicator              student’s work by the supervisor.
    for Higher Education (OIA) provides an            ii. The      retrospective       reporting    of
    independent scheme for the review of                   extenuating circumstances which a
    student complaints or appeals. When the                student might reasonably have been
    University’s internal procedures for dealing           expected to disclose to the Research
    with complaints and appeals have been                  Students’ Progress Committee before
    exhausted, the University will issue a                 their meeting.
    Completion of Procedures letter. Students         iii. Appeals where the grounds of
    wishing to avail themselves of the                     complaint concern the inadequacy of
    opportunity of an independent review by                supervision or other arrangements
    the OIA must submit their application to               during the period of study; such
    the OIA within three months of the issue of            complaints must be raised, in writing,
    the Completion of Procedures letter. Full              before the Research Students’
    details of the scheme are available on                 Progress Committee meets.
    request and will be enclosed with the          4. Any other officer of the University who
    Completion of Procedures.                         receives a formal complaint from a
                                                      research student concerning his/her
Appeals against a Progress Decision –                 progress shall forward it to the Academic
Professional Doctorate Students                       Registrar. The Academic Registrar will
1. A student who wishes to appeal against             refer to the Dean of the Graduate School
   the recommendation of an Research                  any appeal that meets the criteria stated
   Students’ Progress Committee that they             (see 2-3 above). The Academic Registrar
   be discontinued or downgraded must do

                                                                                                   25
      will acknowledge the appeal within five        12. The Office of the Independent Adjudicator
      working days of receipt.                           for Higher Education (OIA) provides an
5.    Any such appeal will be considered by the          independent scheme for the review of
      Dean of the Graduate School, who may               student complaints or appeals. When the
      consult such persons as he/she thinks fit,         University’s internal procedures for dealing
      including the student who has lodged the           with complaints and appeals have been
      appeal. The Dean will determine whether            exhausted, the University will issue a
      or not the appeal is well-founded.                 Completion of Procedures letter. Students
6.    In some cases, where the circumstances             wishing to avail themselves of the
      of the case merit it, the Dean may arrange         opportunity of an independent review by
      a formal hearing to consider the appeal.           the OIA must submit their application to
7.    Such an Appeal Committee shall consist             the OIA within three months of the issue of
      of the Dean (as Chair), and two members            the Completion of Procedures letter. Full
      from outside the student’s department who          details of the scheme are available on
      had no previous connection with the                request and will be enclosed with the
      student. The Committee shall be serviced           Completion of Procedures.
      by a Secretary.
8.    The Appeal Committee may consult such
      persons, including the student and his or      Conduct of Research
      her supervisor, and take such advice as it
      thinks fit.
                                                     Degree Vivas by Video
9.    The student will be invited to be present at
      the committee whenever oral evidence is
                                                     Link
      being heard by the Committee, and will
                                                     A.     UNIVERSITY POLICY
      receive all the papers. He/she may bring a
                                                     Vivas may be conducted exceptionally by
      student or other member of the University
                                                     video link where the attendance by the
      or Students' Union to help him/her in
                                                     External Examiner at a viva on the University
      presenting their appeal to the Committee.
                                                     campus would be impracticable. Approval will
10.   All decisions of the Dean/Review
                                                     not normally be given for the candidate to be
      Committee must be notified to the student,
      the supervisor and the Director of             at a remote site except in the case of distance
      Research Students in writing, together         learning students. Such cases will only be
      with a statement of any conditions that are    approved where the integrity of the
      attached to the decision. A copy must also     examination can be guaranteed.
      be sent to the Head of Department. If a        B.     PROCEDURES
      student’s status is altered, a copy of the     Because the viva examination is not being
      relevant        written    statement      of   conducted in accordance with standard
      arrangements for supervision must be           procedures, it is particularly important to
      included and the supervisor requested to       ensure that the candidate understands how
      ensure that the student fully understands      the examination will be conducted and is in full
      these.                                         agreement. It is also essential to provide the
11.   An appeal following the formal conclusion      best possible environment for both the
      of the procedures set out above may be         candidate and the examiners. The following
      made on the grounds of procedural              procedures have been drawn up with these
      irregularities in the                          points in mind.
      appeal process only. A student who
      wishes to appeal against the outcome of        (a) The agreement of the candidate and the
      these procedures should write to the               Dean of the Graduate School must be
      Academic Registrar within four weeks               obtained in advance. A form is provided
      setting out in detail the nature of the            for this purpose.
      evidence to support the claim that there       (b) Vivas must be held in the video-
      were procedural irregularities in the appeal       conferencing suite. Bookings should be
      process. If prima facie there is evidence to       made through Audio-Visual and Media
      support the claim then the case will be            Services whose staff will advise on
      reviewed by the Pro-Vice-Chancellor                timings.
      (Academic Standards). If the Pro-Vice-         (c) Technical assistance will be provided by
      Chancellor determines that there were              Audio-Visual and Media Services as
      procedural irregularities in the appeal            required. This will include practical advice
      process, an Appeal Committee will be               on the protocols of communication by
      established, and paragraphs 7-10 above             video link. Time should be allowed before
      will apply. No member of the Committee             the start of the viva for a short ‘training’
      will have had any previous involvement in          session for both the candidate and the
      the case.                                          Internal Examiner.

26
                                                                   appropriate training on health and
                                                                   safety.
Code of Practice on                                           5.   Departments should normally hold, at
Teaching and                                                       the end of the Autumn term and at the
                                                                   end of each academic year, a
Demonstrating by                                                   seminar/workshop for GTAs, aimed at
                                                                   sharing good practice and providing a
Graduate Students                                                  preliminary induction for potential new
                                                                   GTAs.
A.      SELECTION (GRADUATE TEACHING                          6.   Departments should maintain systems
        ASSISTANTS ONLY)                                           for monitoring the quality of teaching by
     1. Vacancies for GTAs should be                               GTAs,        which      should    include
        advertised in departments and a person                     documented observation of teaching,
        specification provided.                                    the dates of observations and names of
     2. All short-listed GTAs should be                            observers to be held on departmental
        interviewed by the Head of Department                      records. Each GTA should be allocated
        or his/her nominee, and one other                          a mentor, normally the relevant
        member of teaching staff, before initial                   course/module supervisor.
        appointment       and     their   suitability         7.   Departments should advise GTAs and
        assessed in relation to the essential                      Demonstrators of appropriate training
        criteria, including their English language                 opportunities, including those provided
        competence.                                                by Learning and Development and
     3. Feedback should be provided on                             should keep Learning and Development
        candidates' interview performance and                      informed of any emerging training
        suitability for the GTA role on request,                   needs of GTAs and Demonstrators.
        after the selection process is complete,              8.   Departments should encourage and
        and all candidates invited to interview                    support GTAs who may wish to develop
        should be informed of their entitlement                    portfolios for accreditation.
        to request feedback. Candidates who              C.      TEACHING DUTIES
        are not selected on the grounds of                    1. Training for GTAs Teaching should
        English language competence should                       normally be        class    teaching     or
        be advised on the English language                       demonstrating; lecturing duties must be
        courses available to them.                               associated with a student's research
B.        TRAINING AND DEVELOPMENT OF GTAS,                      interest, and require prior approval from
                                                                 the Dean of the Graduate School and
          DEMONSTRATORS AND GRADUATE LAB
                                                                 the relevant Faculty Dean which the
          ASSISTANTS (GLA)
                                                                 teaching will be conducted.
     1.   Departments should ensure that all new
                                                              2. Where a GTA or Demonstrator is asked
          GTAs and Demonstrators undertake a
                                                                 to deliver more than one lecture, they
          Learning and Development training
                                                                 should be paid appropriately for this
          course, or an alternative programme of
                                                                 additional duty.
          training proposed by the Head of
                                                              3. Where GTAs are asked to have office
          Department and approved in writing by
                                                                 hours, they should be paid appropriately
          Learning and Development.
                                                                 and provided with a suitable room.
     2.   Training for GTAs and Demonstrators
                                                              4. There should be a clear role description
          (wherever delivered) should include
                                                                 for GTAs, Demonstrators and GLAs in
          training in sensitivity to cultural issues,
                                                                 each department and it should be clear
          including language and special needs
                                                                 how the rate of pay has been
     3.   Departments should normally provide
                                                                 calculated.
          written     information     on     teaching
                                                              5. Where a GTA, Demonstrator or GLA is
          arrangements and responsibilities within
                                                                 employed for class/lab teaching or
          the    department      for GTAs and
                                                                 demonstrating this should normally
          Demonstrators.
                                                                 involve all relevant preparation, delivery,
     4.   Early     in    each     academic      year
                                                                 basic administration (such as record
          departments should organise a briefing
                                                                 keeping) and marking associated with a
          meeting       for    new      GTAs      and
                                                                 given module. Any variation on this
          Demonstrators,        providing      formal
                                                                 should be clarified by Departments.
          induction on departmental teaching and
                                                              6. Departments should seek to equalise
          assessment practices, student progress
                                                                 coursework       marking     by    GTAs,
          procedures,       the     role    of     the
                                                                 Demonstrators or GLAs across any
          GTA/GLA/Demonstrator and guidance
                                                                 given     module.     Where     a    GTA,
          on academic content. At this meeting or
                                                                 Demonstrator or GLA is asked to
          separately departments should provide


                                                                                                         27
        undertake additional marking they        2. GTAs should be represented at
        should be paid appropriately for this       departmental meetings where there is
        duty.                                       discussion on teaching issues.
                                                 3. Wherever possible, GTAs should be
D.      DEPARTMENTAL ORGANISATION
                                                    listed alongside academic staff in
        (GRADUATE TEACHING ASSISTANTS ONLY)         course/module details, reading lists and
     1. Departments should make every effort        departmental booklets and included on
        to ensure the integration of GTAs into      staff e-mail lists and lists of office hours.
        course/module teaching teams, and        4. GTAs should be provided with
        their inclusion in the information and      appropriate resources to carry out their
        communication networks appropriate to       teaching duties.
        their role as team members.




28
Information available elsewhere
Regulations
List of approved degree titles, by
                                           www.essex.ac.uk/academic/docs/cal/programmes.shtm
Department
Disciplinary Regulations                   www.essex.ac.uk/academic/docs/regs/disreg.shtm
Regulations relating to Academic
                                           www.essex.ac.uk/academic/docs/regs/academic.shtm
Affairs
Regulations relating to Academic
                                           www.essex.ac.uk/academic/docs/regs/conduct.shtm
Conduct
Regulations relating to General
                                           www.essex.ac.uk/academic/docs/regs/conduct.shtm#7.6
Conduct
Library Regulations                        www.essex.ac.uk/academic/docs/regs/lib.shtm
Residence Regulations                      www.essex.ac.uk/academic/docs/regs/residence.shtm
Guidelines, Statements, Policies
and Codes of Practice
Disability Statement                       www.essex.ac.uk/academic/docs/regs/disability.shtm
Drugs and Alcohol Policy                   www2.essex.ac.uk/stdsup/welfare/drugs.shtm
Equal Opportunities for Students,
                                           www.essex.ac.uk/academic/docs/regs/equalop.shtm#policy
Policy Statement and Code of Practice
Freedom of Speech, Code of Practice        www.essex.ac.uk/academic/docs/cal/freedom.shtm
Harassment and Bullying, Guidelines
                                           www.essex.ac.uk/academic/docs/regs/harassment.shtm
for Dealing with
Health, Safety and Wellbeing Policy        www.essex.ac.uk/ohsas/pol_guid.htm
IT Facilities, Guidelines for the Use of   www2.essex.ac.uk/cs/about/regulations/proper_use.html
Ownership of Intellectual Property
                                           www.essex.ac.uk/academic/docs/cal/ipr.shtm
Rights in Students’ Work, Guidelines
Postgraduate Research Students,
                                           www.essex.ac.uk/academic/docs/regs/prdcode.shtm
 Code of Practice
Professional Conduct, Fitness to
 Practise and Termination of Training
 Procedure (for students undertaking       www.essex.ac.uk/academic/docs/regs/fitness.shtm
 professional training courses),
 Breach of
Professional Doctorates, Code of
                                           www.essex.ac.uk/academic/docs/regs/profdocs.shtm
 Practice
Protection of under 18s and
                                           www2.essex.ac.uk/stdsup/policies/u18andvadults_policy.shtm
 Vulnerable Adults
Promotion of Racial Equality               www.essex.ac.uk/eo/codespolicies/E&DRace07.htm
Regulations for Studentships, Travel
                                           www.essex.ac.uk/academic/docs/cal/stship.shtm
 Grants and Prizes
Rules Governing the Parking and
Driving
                                           www2.essex.ac.uk/estates/Pages/CarParkRegs.htm
 of Vehicles within the University
 Grounds
Student Absence and Medical
                                           www.essex.ac.uk/academic/docs/regs/absence.shtm
  Certification, Procedures relating to



                                                                                                   29
Student Representation within
                                   www.essex.ac.uk/quality/pages/sslccop.htm
  Departments, Code of Practice
Whistleblowing Policy              www.essex.ac.uk/academic/docs/regs/whistle.shtm
Procedures
Academic Offences Procedures       www.essex.ac.uk/academic/docs/regs/offpro.shtm
Disciplinary Procedures            www.essex.ac.uk/academic/docs/regs/discpro.shtm
Appeal Procedures                  www2.essex.ac.uk/academic/students/appeals.html
Complaints Procedures              www.essex.ac.uk/academic/docs/regs/complaint.shtm
Other Publications
The Student Handbook, Colchester
                                   www.essex.ac.uk/academic/docs/hbks
Campus
The University Calendar            www.essex.ac.uk/academic/docs/cal/cal_index.shtm




30
Index
                                                Examinations, Conduct of Research Degree
                                                 Vivas by Video Link, 26
                       A
                                                External Examiners
Academic and Research Staff of Partner           appointment, 11
 Colleges
 candidature for PhD, 13                                              F
Academic and Research Staff of the University
 candidature for PhD, 13                        Fees, 18
Academic Offences, 6.20-6.21, 20
Academic Progress, General Regulations, 20
                                                                      G
Admissions Criteria
 Doctor of Medicine, 5                          Graduate Certificates, 4
 Doctor of Philosophy, 5                        Graduate Diplomas, 4
 Masters by Dissertation, MPhil and
   Integrated PhD, 4
 Masters degrees, 3                                                    I
 Professional doctorate, 5
Appeal, 24                                      Information available elsewhere, 29
Appeal Committee, 24
Appeals Procedure                                                     L
 Decision by an Examination Board-Taught
   Programmes of Study, 22                      Leave of Absence, 8
 Examination decision (Thesis) –
   Postgraduate Research Students, 24
Appeals Procedure                                                     M
 Progress decision – Professional Doctorate
                                                Masters degree requirements, 3
   Students, 25
                                                Masters degrees
                                                 admissions criteria, 3
                       C                         registration, 3

Candidates, failure, 24
Certificates, principal regulations, 4                                O
Code of Practice on Teaching and
                                                Office of the Independent Adjudicator for
 Demonstrating by Graduate Students, 27
                                                 Higher Education, 25, 26
Confirmation, 8
                                                Other Staff
                                                 candidature for research degrees, 14
                       D                        Other Staff, Partner Colleges
                                                 Candidature for research degrees, 14
Debt
  5.10, 19
  6.2, 19                                                             P
  6.29, 21
                                                Part-time Applicants not resident in the UK
Distance Learning, 5
                                                  (Distance Learning), 5
Doctor of Laws, degree of, 15
                                                Postgraduate Certificates, 4
Doctor of Letters, degree of, 15
                                                Postgraduate Diplomas, 4
Doctor of Philosophy, degree of
                                                Procedural irregularities, 24
  candidature of University staff and Partner
                                                Progress Procedures, Research Students, 22
    Colleges, 13
Doctor of Science, degree of, 15
                                                                      R
                       E                        Registration
                                                 for Masters degrees, 3
English Language Requirements, 18
                                                Registration and Payment of Fees, 18
English Language Requirements, Academic
                                                Regulations relating to Admission, 18
 Regulations, 18
                                                Research degrees
Examination results, all research degrees, 11
                                                 Admissions criteria, 4
Examinations, 19
                                                 Appeals proceedure, 8
Examinations, administration, 19
                                                 Appointment of Examiners, 11
Candidature of overseas students jointly        Result, failure to agree, 13
  supervised by their home institution, 14      Structure of the thesis, 10
Candidature of persons from government          Submission and examination of the
  and industrial research establishments, 15      thesis/dissertation, 9
Change of status and discontinuation, 9         Submission and examination of the
Change of status and discontinuation,             thesis/dissertation, Doctor of Medicine, 10
  appeals procedure, 9                          Submission and examination of the
Completion fee, 7                                 thesis/dissertation, Doctor of Philosophy,
Completion period, 6                              10
Completion period, Professional Doctorates,     Submission and examination of the
  7                                               thesis/dissertation, Masters by
Confirmation for students admitted from           Dissertation, 9
  October 2008, 8                               Submission and examination of the
Confirmation, PhD students only, 8                thesis/dissertation, MPhil, 9
Leave of Absence, 8                             Submission and examination of the
Maximum period, 7                                 thesis/dissertation, Professional
Maximum period, before 2008-09, 7                 Doctorate, 10
Maximum period, from 2008-09, 7                 Upgrading, 9
Minimum and maximum periods before              Word lengths, 10
  2008-09, 5
Minimum and maximum periods from 2008-
                                                                     S
  09, 5, 17
Oral examination, 11                           Supervised by Home Institution
Paid duties, 7                                  candidature, 14
Permission to conduct research outside the
  UK, 8
Principal regulations, 4                                             T
Provisions regarding admission, 4
Publication of Result, 13                      Taught Masters Programmes
Registration arrangements, 5                    Continuation period, 4
Research degree requirements, 6                Teaching and Demonstrating by Graduate
Research degree requirements, Doctor of         Students, Code of Practice on, 27
  Medicine, 6                                  Teaching, administration of, 19
Research degree requirements, Doctor of        Thesis , Library Regulations, 21
  Philosophy degree by programme, 6
Research degree requirements, Integrated                             V
  PhD, 6
Research degree requirements,                  Vivas, Conduct of Research Degrees, 26
  Professional Doctorate, 6
Result, appeals procedure, 13

								
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