Grant Writing

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					Grant Writing
An Introduction

     Dr. Dale Baker
    Dr. Louise Vitiello
   PART I: Grant Writing Basics
       Getting Started
       The Competitive Edge
       Anatomy of a Grant Proposal
       Grant-Writing Task Continuity
   PART II: Grants Available to Districts
       Wellness
       Technology
       Best Practices / Innovative Programs
       Professional Development
       PDE Grants Web-Site
       U.S. Department of Education
   Grant Writing Basics
       Getting Started
          #1: Reflection

          #2: Research

          #3: Selection
Getting Started
   #1: Reflection
       What does your school/district NEED?
       What are your STRATEGIC PRIORITIES?
       Search for funding for solutions to your
        data-based needs/problems.
Getting Started
   #1: Reflection (cont’d)
       NOTE: Never write a grant solely for
        funding purposes!
       A grant is valuable only if it supports the
        mission and goals of your institution.
       At its best, grant writing is an extension of
        the strategic planning process.
Getting Started
   #2: Research
       Select a grant that addresses your needs.
       Thoroughly analyze grant guidelines and
       Be sure the purpose of the grant program
        is consistent with your identified need(s),
        problem(s), and solutions(s).
       NOTE: This is essential to development of
        a high quality grant proposal.
Getting Started
   #3: Selection
     Does the grant fit:

        District/School Mission, Goals and

        Administration Priorities?

        Existing School Programs/Other

Getting Started
   #3: Selection (cont’d)
     Does your program design have the
      support of:
        Administration/teachers/relevant

        Parents/Students/Community?

        District/School

Getting Started
   #3: Selection (cont’d)
     Is writing this proposal worth the time
      based on:
        Sustainability after the grant period?

        Odds for funding?

        Preparation costs and timeline?

        Time needed to acquire any required

         signatures (e.g., Board resolution,
         proposed partners/collaborators)?
Getting Started
   #3: Selection (cont’d)
        Extent of grant program reporting

     NOTE: There are many grant opportunities

      to choose from so try not to waste time
      writing for a grant that is not right for you.
The Competitive Edge
    primary tool for writing proposal
       Read the RFP THOROUGHLY with an eye to:
          Applicant eligibility - who can apply?

          Application deadline - NEVER miss a deadline!

          Award amount per grant - will determine

           project scope.
The Competitive Edge
    Read the RFP THOROUGHLY            (cont’d):
      How many projects will be funded?
      Proposal format details (page length,

       spacing, and font) and standard forms
       required (signed institutional assurance,
       required/allowable attachments).
      Submission requirements (electronic or

       paper, # copies, delivery methods).
The Competitive Edge
    Understand the SELECTION CRITERIA!
    Study performance standards, measures
     and indicators required by funder.
    If possible, attend application workshop.
    When in doubt, call grant office!
    Use the SELECTION CRITERIA as the
     outline for your proposal narrative.
    Address all SELECTION CRITERIA clearly.
The Competitive Edge
      Team may include: grant writer, parent,
       principal, teacher, curriculum supervisor,
       counselor, board member, and/or business
       community member.
      Agree on a team leader & time frames.

      Give assignments for portions of proposal.

      Appoint someone to read for continuity and
The Competitive Edge
   Have TEAM identify/create:
       Specific needs related to attaining
        standards of excellence.
       Problem(s) and related solution(s).
       Research to support proposed design.
       A mental model for the project with
        diagram flow charts.
The Competitive Edge
   Make connections to already-existing
    program planning efforts, such as:
       Curriculum Committee Meetings
       Technology Coordinator Meetings
       School-Based Improvement Team Meetings
   NOTE: Success of grant funded program will
    depend on the school community’s buy-in!
The Competitive Edge
   Grant Writing Process flow chart        (
       1.   Identify the Project
       2.   Research Available Grants
       3.   Match Grant and Project
       4.   Review Grant Guidelines and Application
       5.   Compile Grant Application
       6.   Assemble the Finishing Touches
       7.   Conduct Quality Review and Evaluation
       8.   Package and Submit
       9.   Follow Up After Award or Rejection
Anatomy of a Grant Proposal
   Typical application selection criteria:
       Grant Program Statute
       Novice Eligibility
       Need for the Project
       Quality of Project Design
       Quality of Management Plan
       Quality of Project Personnel
       Adequacy of Resources
       Quality of Project Evaluation
       Budget
Anatomy of a Grant Proposal
   Use selection criteria as headings.
   Address each criterion specifically
    and thoroughly!
Anatomy of a Grant Proposal
   Need for the Project
          (= foundation of your proposal)
       Decide which RESEARCH - facts or statistics - best
        support rationale for the project.
       Use Local, State and National DATA to
        substantiate need.
       Utilize National and Regional census data
        ( through the American Fact
        Finder for statistics on population, education,
Anatomy of a Grant Proposal
   Need for the Project (cont’d)
       Administer attitudinal surveys to assess
        valuable perceptions data.
       Analyze students’ academic achievement
        levels using PSSA scores for all students
        and relevant sub-groups; grades; district
        measures, etc.
       Indicate level of services available at
        school and in community.
Anatomy of a Grant Proposal
   Need for the Project (cont’d)
       State your proposed solutions to the problems
       State anticipated consequences of your proposed
        project as related to improving achievement,
        improving teaching, improving community
        activities, etc.
       The need statement should be COMPELLING and
        leave the reader sympathetic toward your problem
        and convinced of the need for this solution.
Anatomy of a Grant Proposal
   Project Design
       State Project Goals and Objectives.
       Address Stated Needs.
       Specify:
                      Who?
                      What?
                      When?
                      Where?
                      How Much?
Anatomy of a Grant Proposal
   Management Plan

       Timeline
       Management team
       Likelihood of project success based on
        institutional and/or partners’
        expertise/capacity to manage project
Anatomy of a Grant Proposal

   Project Evaluation
       Clear, measurable performance goals
       Quantitative and qualitative measures
       Process to collect/report data to funding agency
       Process to report to local stake-holders
       Formative and summative assessments
       Measurement/reporting timelines
Anatomy of a Grant Proposal
    Project Evaluation


  CLEAR                 BENCHMARKS
Anatomy of a Grant Proposal
   Budget
       Adequate to support proposed activities
       Reasonable costs
       NOTE: All costs must be tied to project
        objectives and activities that are all
        described in application narrative.
Grant Task Continuity
   How will grant-writing tasks be
    picked up when someone leaves?
       Team Approach to grant proposal
       Clear project management plan
       True buy-in by school administrators and
        other stakeholders
   Grants Available to Districts
Wellness Grants
   PANA Mini-Grants
       Pennsylvania Advocacy for Nutrition and
        Activity recognizes and rewards schools for
        making a commitment to improve nutrition
        and physical activity. Provides resources,
        templates, trainings, and mini-grant
        funding for schools to make healthy
Wellness Grants
   PDE Food & Nutrition Grants
       Afterschool Snack Program; Child and Adult Care
        Food Program; Fresh Fruit and Vegetable
        Program; National School Lunch Program; School
        Breakfast Program; Special Milk Program; Summer
        Food Service Program.
       Contact: Vonda Fekete 1-800-331-0129, Ext.
       See:
Technology Grants
   Classrooms for the Future
       This integral part of the commonwealth’s
        high school reform agenda is designed to
        modernize teaching and learning through
        use of advanced technology. Contact: Holly
        Jobe at or by phone
        at (717) 214-9393
Technology Grants
   Department of Community &
    Economic Development
       Some DCED programs apply to schools
        engaged in community education efforts.
       For information about specific programs,
        contact: 866-466-3972 or check the
        “funding & program finder” at
Technology Grants
   E-Fund School Grant Program
    (Act 183 of 2004)
       Apply via the e-Grant system.
       See also:
       Due: October 24, 2008
Technology Grants
   E-Rate
       Discounts for eligible schools and libraries
        for telecommunication services, Internet
        access, and internal connections. Contact
        Julie Tritt Schell at
        and/or see the PA E-Rate website:
Technology Resources
   Technology Plan is required for most
    state/federal funding for technology. See:
       E-Tech Planner -
       Keystone Technology Integrators -
       Getting to One -
Best Practices / Programs
   Teaching and Learning grants (on PDE e-Grant
    system): All are closed to new applicants for the
    2008-09 school year.
      Science: It’s Elementary - Contact Geri Miller (717) 783-6746
      College and Career Counseling Program –

       Lee Burket (717) 787-5530
      Project 720 – Pennsylvania’s High School

       Reform Initiative - Edward Vollbrecht (717) 787-8913
Best Practices / Programs
   Accountability Block Grant (ABG)
   Funds effective educational practices and initiatives
    to improve student achievement.
   Supports in-depth implementation of improvement
    strategies and allows districts to select from a
    breadth of programs to meet the specific learning
    needs of their students.
Best Practices / Programs
   21st Century Community Learning
    Centers Program
       Academic, artistic, cultural enrichment for children
       Broad array of activities to complement regular
        academic programs
       Literacy and other educational services to families
        of participating children
       Carmen Medina,
       Bureau of Community & Student Services
       (717) 783-6464
Best Practices / Programs
   E-Grants System enables submission of
    grant applications & reports via Internet :
       Adult Basic & Literacy Education
       Career and Technical Education
       Major Federal Programs
       Special Education/Early Intervention
       Safe and Drug Free Schools
       Call (717) 783-6686 or e-mail ra- for help
Best Practices / Programs
   PDE Grants list
      PDE presents information on various types of
       grants from across the agency by program area
      State and federal grants available to the

       Commonwealth are also presented
      Many program descriptions include hot-links to

       other important related areas of the PDE web site.
Best Practices / Programs
   PDE Grants include:
      Adult Basic & Literacy Education

      Alternative Education

      Assessment and Accountability

      Career and Technical Education

      Charter Schools

      Commonwealth Libraries

      Dropout Prevention

      Education Mentoring
Best Practices / Programs
   PDE Grants include:
      Educational Technology

      ELECT (Education Leading to Employment/Career
      Food and Nutrition

      Health, Safety, and Physical Education

      Homeless Children and Youth

      Learn and Serve America

      Major Federal Programs (Title I through Title V)

      Migrant Education
Best Practices / Programs
   PDE Grants include:
      Postsecondary/Higher Education

      Pregnant and Parenting Teen

      Refugee Students

      Regional Summer Schools of Excellence

      Safe Schools

      School Improvement

      Special Education
Best Practices / Programs
   Other Education Related Grants
    and Funding Information
       This site lists links to a wide range of grant
        opportunities for grants of all sizes and on
        many topics relating to education.
Professional Development
   Governor's Institutes
       A series of summer professional education
        programs sponsored by PDE
       Designed to insure creation of challenging learning
        environments in the Commonwealth’s public,
        private and non-public schools
       Contact Becky McHugh (717-783-9260) or see
U.S. Department of Education
   Forecast of Funding Opportunities
       Recent & anticipated program competitions
       Actual or estimated submission deadlines
       In form of charts organized according to
        the Department's principal program offices
U.S. Department of Education
   Principal Program Offices:
      English Language Acquisition…

      Education Sciences

      Elementary and Secondary Education

      Safe and Drug Free Schools

      Innovation and Improvement

      Postsecondary Education

      Special Education and Rehabilitative Services

      Vocational and Adult Education
Other Resources
   SchoolGrants has links to
       Grant Opportunities, Grant Writing Tips and Links,
        News, Sample Successful Proposals, Links to other
        online resources. See:
   Through the Eyes of the Grant Reviewer
       What happens to your proposal after you submit it
        to the grantor? What kinds of simple things can
        you do that will help make your proposal more
Other Resources
   Nine Secrets of Successful Proposals
       In March/April 2000 edition of Foundation News
        and Commentary
   Grant and Program Planning
      Sylvie McGee/All For A Good Cause – 1995

   Grant Writing by Melissa Kelly
   Grant Match Rubric
You can do this!!!!!

 If you want to walk on water,
you have to get out of the boat.
Contact Information
   Dr. Dale Baker, Creative Educational Service
       Specializing in Public, Charter & Private Schools
       Consultation, Goal Setting, Strategic Plan
        Development, Board Retreats, Curriculum Update,
        Instructional Strategies
       63 Longwood Drive, Mechanicsburg, PA 17050
       Phone / Fax: 717-691-4744
       E-mail:
Contact Information
   Dr. Louise Vitiello
       Grant Writer
       Phone: 610-504-5238 (cell)
       E-mail:

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