OREGON CHAPTER 31 - IAAI Board Meeting Minutes March 3, 2011 Salem, OR CALLED TO ORDER: Meeting called to order by President Austin at 10:11 A.M. ROLL CALL Mo Austin – President - Present Ed Bonollo - 1st Vice President - Present Jim Christiansen - 2nd Vice President - Present GR Castillo – Acting Secretary/Treasurer - Present Janice Madden – Director - Excused Monty Neal - Director - Present Ray Downey - Director - Present Andy Lauersdorf - Director - Present Jerry Flowerdew - Director - Present Kristina Deschaine - Director - Present Jeff Mack - Director - Present Dan Thenell - Director - Present Laura LaFrance – Director - Present INTRODUCTION OF GUESTS Charles Douglass, Lane County SO, Chair Lane District Russ Jones, Oregon State Police, Chair Mid-Willamette District Ann Lewis, Past President PRESIDENT’S REPORT/CORRESPONDENCE Hugh Holden requested time to discuss Rogue Valley District issues: President Austin reported that he had a conversation with Hugh where he was able to answer all of his questions and concerns to his satisfaction. Hugh withdrew his request to meet with the board. The financial report that was to be put before the board today was not available. Oregon Fire Marshal’s Association is asking the Rogue District to consider combining their winter seminar with the OFMA seminar in Salishan. OSFM was invited to make a proposal to the board, but it is unlikely that this will happen. Website Jim Christiansen: Jim received some quotes for the redesign of the website. One was for $1,400 and the other was up to $400. The second quote was from a person who will design a simplified website and teach Jim how to use it. It was moved, seconded and approved that Jim be allowed to expend up to $400 to pay for the redesign of the website. There was further discussion regarding having the website address change. Because the domain name is paid for for a few more years it was decided that the name will remain or-iaai.net. Dan Thenell offered to use a company credit card to pay the costs to the web designer to be reimbursed by the Chapter. Jim went through the links and some additional suggestions were made. It was agreed that the President’s picture should be on the first page of the website as the “face” of the Oregon Chapter. Mo announced he has a new email address: firstname.lastname@example.org. He also requested that the board members send him their contact #’s. TREASURER'S REPORT Checking Account: $19,227.66 Del Williams Scholarship: $1,112.00 Seminar Account: $12,861.61 CDs: $39,650.51 OCAA: $2,706.43 Taxes have been sent in for fiscal year 2009-2010. Rebates have been sent to the Districts. There was discussion about finding a CPA to do the taxes. In the interim Thenell will have someone at his firm take it over. A meeting will be coordinated as soon as the minutes are completed for the transfer of the Treasurer’s duties to Colene. Dan asked to be included so that he can get the past tax information. Ed Bonollo will be included to conduct the audit. Andy had requested a copy of the Liability Insurance policy. The document he was given wasn’t what he needed. GR will be faxing him the policy. Dan is going to check into a statute on Insurance and Liabilities regarding tax filings for 501 (c) 6’s. Colene has indicated that she knows a CPA who might be willing to do our taxes at a reasonable price. MINUTES OF LAST MEETING It was moved, seconded and approved that the minutes from the last meeting be accepted as posted to the website. COMMITTEE REPORTS Membership - GR Castillo Members: 299 New Members: 21 Talked a bit about the fact that a couple of people have sent in their money but with the wrong form and we are waiting for the correct forms to be faxed in. These potential members are not included in the 299. It was suggested that everyone go to their district meetings and remind attendees that new members must fill out a new member application form. History - Andy Lauersdorf Nothing to Report CFI - Ryan Fields /Gene Whitaker Two classes for Expert Witness scheduled for October. Bend Fire has committed to providing a location and courtroom. No one objected to having the class in Bend. It is unknown at this time how many seats are still available. It was also suggested that people who had the time and interest could come to observe that the information and process of the class was valuable. Website – Jim Christiansen See Above Awards, Nominations – Jim Christiansen/Kristina Deschaine/Mo Austin Deadline for nominations is August 19 No nominations have been received yet Have contacted the 5 individuals who indicated they had an interest in being on the board next year but none of them have responded to calls or emails Everyone was reminded to mention to at their district meetings Board members also need to be thinking about who to nominate Bill Ellis is a contact for information for the East Region. He doesn’t want to be on the board but he does want to help. Jim has written up guidelines for the ordering of plaques. The guidelines are for the committee members It was asked if we wanted music again this year. It was moved, seconded and approved that the DJ be hired again. Andy Lauersdorf agreed to have his firm sponsor the music again this year. The 6:00 P.M. start time seemed to work well last year and we will be going with that same time again this year. Facebook is working as a communication tool for the organization. Can be used even more such as announcing new members. Jim previewed for comments a video and slide show that he put together for GR’s sendoff. Legislative - Andy Lauersdorf & Dan Thenell Dan mentioned a troubling bill that has been introduced this year that could affect liability of fire investigators. It is being opposed by almost everyone. It is a badly written bill. Dan will make copies of the bill available at the June meeting. Budget/Finance – Ed Bonollo Will coordinate with GR and Colene on the audit. OCAA - Ann Lewis & Dan Thenell There is a new contact with NW Insurance Council. His name is Karl Newman. The council has also at least temporarily downsized the amount of the award fund from $5K to $3K. It will be ok to continue to use the posters that say $5K for now. There is one application being reviewed. Was contacted regarding another possible nomination but nothing has been received yet. Training/Education – Ed Bonollo/Ray Downey/Jerry Flowerdew All the speakers have been booked and contracts are in the mail/email to them. 9/19 – John Comery – 4 hours NFPA 9/20 – Steve Carman – 8 hours Fire Dynamics 9/21 – Case Forensics – Hybrid Auto system fires 9/22 – Lynn Davis/Andy Lauersdorf/ Fire Zone Computer Diagramming There was discussion regarding raising the cost of the seminar. A motion was made to charge $275 for Oregon District members and $300 for non- members. It was seconded and approved. The committee was asked to provide a budget at the June meeting so the board could get a good idea of how the costs were going to break out. There was discussion about having one of the full 8 hour days available for one day registration to support some of the departments that have financial concerns and can’t attend the entire seminar. It was moved, seconded and approved that both 8 hour classes be made available for single day registration at a cost of $175 for members and $225 for non members, per class. President Austin requested a draft of the brochure in the next 30 days. There was discussion about paying a late registration fee. This isn’t something that we have ever done before. It was moved, seconded and approved that a $50 late registration fee be charged to anyone who doesn’t register by September 1. Seminar Site Committee – Janice Madden/Laura La France/Monty Neal Seminar site committee indicated everything is good to go. Laura commented that this would be a good year to try the single day registrations as the convention center is probably more flexible than the Hood River Inn will be next year. Constitution/By-Laws/ Ethics/Grievances/Sergeant of Arms – Monty Neal Andy handed out copies of the constitution with the changes for everyone to review. Still needs work on the expansion of the committee descriptions. There are four standing committees in the constitution. Andy gave a brief overview of what was to be combined into which description. Board asked to review for comment. Needs to be sent to the International for approval. Goal is to have ready to post or send to members for review and comment so that attendees at the Annual Conference can vote on it. Suggested that copies of the revisions be in the participant’s notebook and as part of housekeeping ask them to review. Any serious concerns from the membership could delay the vote but it is not anticipated that there will be much in the way of disagreement. Newsletter - Jeff Mack Jeff said he may put out a special newsletter to members to have them review the changes to the constitution and with information regarding the Fall Seminar. DISTRICT REPORTS Portland: 13 members attending. Elections were held and no changes in leadership. Still looking for a permanent place to have the meetings – no longer at Buster’s. Mid-Willamette: No meeting. Mat La Crosse has stepped down from the Chair position due to his change in responsibilities at Marion County SO. Russ Jones is now the Chair. Lane: No Report. Rogue: Changing the location from Shari’s but don’t have a place yet. Good turnout. Central: No report – turnout has been small. Eastern: No Report OLD BUSINESS – Committee Descriptions. Tabled until constitution is voted on. Insurance Fraud Bill. This is dead and is to be removed from the agenda. OCAA Board of Directors – Who should they be? Andy was going to check with Darrin Christiansen. Will follow up. OCAA CT-12 Report is due. GR gave the form and last year’s report to President Austin. He will make sure the filing is done by May 15th. International Membership for Current Board Members. Tabled until the June meeting. Rogue Valley Financial Summary Report: Information was not received. Mo will follow up with them. President Austin announced the appointment of new Secretary/Treasurer New IAAI Address: Oregon Chapter IAAI 1201 NE Lloyd Blvd, Suite 700 Portland OR 97232 Colene Domenech Assisted by: Kathy Maier Phone: 503-331-7871 Fax: 503-331-7811 Main: 503-331-7810 For the minutes it was moved, seconded and approved that: That the Board accepts GR Castillo’s resignation as the Secretary/Treasurer . GR Castillo be removed as signatory for Oregon Chapter 31 IAAI banking accounts. That Colene Domenech be added as signatory for Oregon Chapter 31 IAAI banking accounts as Secretary/Treasurer. That the mailing address for the Chapter be changed to: Oregon Chapter IAAI 1201 NE Lloyd Blvd., Suite 700 Portland OR 97232 NEW BUSINESS How we vote on new members needs to be discussed. A discussion was held regarding the recent approval of applicant for membership who received negative votes. The constitution was reviewed and it was determined that probationary membership is given to everyone who applies. Final approval to be determined at the board meetings. Discussion regarding applicant resulted in his approval as there was not enough information to reject him. It was recommended that in the future that membership cards do not go out to new members under consideration until the Board meets. This year’s brochure: A lot needs to be done to it to reflect the changes in break down of classes, new tuition costs and late fees. Account at FedEx Kinko’s: GR announced that a charge account has been opened at Fed Ex Kinko’s for printing. The Account Card was given to Ray Downey to give to Kathy Maier. This account will allow anyone to have printing done at Kinko’s and have the bill sent to Kathy. GR also gave Ray an Office Depot rewards card that has $15 on it to spend. FOR THE GOOD OF THE ORDER Discussion regarding increasing the yearly dues. It was moved, seconded and approved that the dues be increased to $32 a year starting October 1, 2011. The Districts will continue to receive $5 per each of their members. NEXT MEETING Meeting will be in Bend on June 2nd at 10:00 A.M. – location to be determined. ADJOURNMENT: 1:50 P.M.
Pages to are hidden for
"OREGON CHAPTER 31 IAAI Board Meeting Minutes March 3 2011 Salem"Please download to view full document