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EGov Newsletter May 09

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EGov Newsletter May 09 Powered By Docstoc
					Richmond CVS e-Gov Issue 15
May 2009

CONTENTS
News and Updates – Latest legal updates, reports of interest, new publications etc
– whatever’s hot off the press:
    Premises Updates – Gas Safety, Land and Office Registrations..................................... 2
    Business Link’s New Social Enterprise Website ............................................................ 2
    Closing Down – “How to” Checklist and Guide for Companies ...................................... 2
    Recession Resources from Sandy Adirondack’s Legal Update ....................................... 3
    Community Kit – Free Website Builder........................................................................ 3
    New NCVO funding website – coming in June ............................................................. 3
    Guidance on Conflicts of Interest from the Governance Pages...................................... 3
    New Compact Commissioning Guidance...................................................................... 4
    Care Quality Commission ........................................................................................... 4
    Fundraising HealthCheck Tool .................................................................................... 4
    Sign Up for FREE fundraising ideas throughout the year .............................................. 5
    'Working in a Consortium' Summary Guide ................................................................. 5
    Explore new products and markets: free toolkit NCVO ................................................. 5
    From Asking to Earning – a free download book from NCVO ........................................ 5
    Child Protection and Safeguarding – from Sandy Adirondack ....................................... 5
    Only Connect programme – Money to Visit and Learn from Others............................... 6
    Gift Aid Changes ....................................................................................................... 6
    Free Newsletter on “NEETS” ...................................................................................... 6
    GrassRoots Grants – Thames Community Foundation.................................................. 6
    BT Community Connections ....................................................................................... 7

Featured Topic – This issue’s featured topic is: Developing a Code of Conduct.
Each issue there’s a short feature including at least two “Bookmark Builder” links to
on-line resource sources that you can bookmark to help develop a personal resource
bank. Why not start a folder for them?

Each topic will be advertised in the previous newsletter, so if there are particular
aspects you’d like to see covered or questions you’d like answered, you’ve got
chance to let me know. I’d also be pleased to have your suggestions about what
topics are important to you via the feedback form in the cover e-mail.

Next issue’s planned featured topic is: Public Benefit

Training Courses – what’s new, what’s coming up in the next few months

The End Bit - Sources, Contact details, Other services, Unsubscribe
RCVS e-Gov – May 2009

News and Updates
Premises Updates – Gas Safety, Land and Office Registrations
The following three articles are from Sandy Adirondack’s Legal Update:
CORGI replaced by Gas Safe Register
Only gas fitters on the new Gas Safe Register can now carry out approved gas work:
www.gassaferegister.co.uk

Land registration may be triggered when new trustee is appointed
Land (including leases of more than seven years) not already registered with the
Land Registry will be subject to compulsory registration when a new holding or
custodian trustee is appointed (from 6 April 09).
www.sandy-a.co.uk/managing.htm#land-registration
or go direct to www.landregistry.gov.uk (see ‘Advice for Trustees Applying for First
Registration’)

No more registration of offices and shops
Premises which had to be registered with the local authority or Health & Safety
executive under the Offices, Shops & Railway Premises Act 1963 or Factories Act
1961 no longer have to be registered (from 6 April 09).
www.sandy-a.co.uk/managing.htm#premises-registration


Business Link’s New Social Enterprise Website
Business Link have set up a new website for social enterprises detailing the free help
and support available from Business Link and plenty of other useful information and
downloads such as sources of funding. If your organisation is, might be, or could
have a project which is a social enterprise this is definitely a site to look at and
bookmark:
http://www.bllondon.com/socialenterprise/Home-page.html


Closing Down – “How to” Checklist and Guide for Companies
Hopefully no-one will need this, but it’s a very handy tool if you do.
This is a 5 minute interactive questionnaire which generates a ‘to do’ list for closing
down your organisation.

Since it comes from Business Link, it is focussed on the usual commercial structures,
so it’s really only relevant if your organisation is a company, rather than an
unincorporated association, but if you are in that unfortunate situation, then it’s a
good resource.
http://www.businesslink.gov.uk/bdotg/action/layer?topicId=1081777293&r.lc=en&sit
e=181&r.s=sl




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RCVS e-Gov – May 2009

Recession Resources from Sandy Adirondack’s Legal Update
Wrigleys Solicitors has written an excellent introduction to recognising and managing
insolvency risk in charities and other organisations, which they have kindly allowed
Sandy to reproduce of her website:
www.sandy-a.co.uk/managing.htm#insolvency-risk

A round-up of other recession resources, from ACAS, ACEVO, Business Link, CAF,
Charity Commission, Charity Finance Directors' Group, Development Trusts
Association, Institute of Fundraising, NAVCA, NCVO, Office of the Third Section,
South Yorkshire Funding Advice Bureau....
www.sandy-a.co.uk/managing.htm#recession


Community Kit – Free Website Builder
BT and Recipero have set up a new website which enables voluntary and community
groups to create and build a website for their organisation - free of charge.

There is a choice of designs from a range of style options. Whilst it obviously
generates ‘standard’ websites, if you don’t have a web presence yet and want to get
started with something basic, this looks like a good place to begin.
http://www.communitykit.co.uk


New NCVO funding website – coming in June
NCVO have announced they will be launching their new website ‘Funding Central’, in
June. The site promises details of over 4,000 income opportunities, focusing on
grants, contracts and loan finance, along with a wide range of tools and resources to
help identify and manage the most appropriate income source for your organisation.

e-Gov will provide more detail when its available, or if you’d prefer to keep up to
date directly, contact sfp@ncvo-vol.org.uk.


Guidance on Conflicts of Interest from the Governance Pages
The Companies Act 2006 contains some specific guidance about how companies
limited by guarantee should deal with conflicts of interest – there’s now a duty to
avoid such conflicts as opposed to simply a duty to manage them effectively.

Following the Charity Commission’s corresponding updates to its model governing
document for a charitable company, Governance Pages have posted a new sample
Conflict of Interest Policy on their website.

Worth checking out if your organisation is a Company.




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RCVS e-Gov – May 2009

New Compact Commissioning Guidance
New Commissioning Guidance and accompanying information have just been
released by the Commission for the Compact.

It is written for commissioners, but it would be a useful skim-read for any of you
considering engaging with commissioning as it provides information on what you
should expect as good practice from commissioners.


Care Quality Commission
Does your organisation provide any sort of health or social care? Then make sure
you’re up to date on the Care Quality Commission, the new independent regulator of
health and social care in England, which was launched on 1 April.

Visit their new website to find out about them and look at their guidance and free
downloads which include:
    • Information on registration
    • Guidance for social care professionals
    • Guidance for health care professionals
    • Guidance on the mental health act
http://www.cqc.org.uk

There’s also a page where you can find out about the CQC itself including a general
‘who they are and what they do’ booklet and a clear explanatory booklet on their
enforcement policy. Here’s a direct link:
http://www.cqc.org.uk/publications.cfm?widCall1=customDocManager.search_do_2&
search_string=&tcl_id=1


Fundraising HealthCheck Tool
Fundraising HealthCheck is a FREE, confidential diagnostic tool from the Institute
of Fundraising designed to help you understand the impact of the recession on your
fundraising.

The website says you’ll need your net income and/or your investment budget, and
then you can use the HealthCheck to generate customised reports that provide:
   • A prognosis for each area of your fundraising, based on past experience and
      current trends
   • Practical advice and guidance on how to survive and thrive during the
      economic downturn

I haven’t tried it out myself, but it looks like it might be worth a visit:
http://www.fundraisinghealthcheck.org/




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RCVS e-Gov – May 2009

Sign Up for FREE fundraising ideas throughout the year
NTT Fundraising has launched a new service to help charities across the country
develop their fundraising strategies. You can sign up to receive regular fundraising
ideas free of charge and each one focuses on a different type of campaign.

To register for this new service visit the NTT website at:
www.nttfundraising.co.uk/our-services.aspx


'Working in a Consortium' Summary Guide
The Office of the Third Sector has published a summary guide for voluntary and
community sector organisations considering consortium working as a way to get
involved in the delivery of public sector contracts. Download the document here.


Explore new products and markets: free toolkit NCVO
NCVO have published a simple tool (the ‘Ansoff matrix’) to help organisations
consider where they could expand their income base by enhancing current products
and markets, or by developing new ones. The tool is intended to explore new
options for your organisation and grow ideas to increase your financial sustainability.
Very simple and a good way of thinking about things. Also useful if you are thinking
about what you could potentially start charging for. Download the toolkit


From Asking to Earning – a free download book from NCVO
This short book details a number of income-generation case studies from the south-
west of England including a café, a newsletter and a range of community centres.
It’s a quick read and although it doesn’t go into much depth, it provides a useful
overview and learning points from each study. Well worth a quick read if you’re
staring to think about developing income generation: From Asking to Earning


Child Protection and Safeguarding – from Sandy Adirondack
Important: new code of practice for Criminal Records Bureau registered bodies and
for organisations which use CRB disclosures – in effect from 6 April 2009.
www.sandy-a.co.uk/employment.htm#criminalrecordchecks

New (postponed) dates for implementation of the Independent Safeguarding
Authority's vetting and barring scheme and for related changes in CRB checks.
www.sandy-a.co.uk/employment.htm#vbs

Free NSPCC toolkit for voluntary and community organisations working with children
and young people (also available in Bengali, Punjabi, Urdu and Welsh).
www.sandy-a.co.uk/employment.htm#children-resources




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RCVS e-Gov – May 2009

Only Connect programme – Money to Visit and Learn from Others
The ‘Only Connect’ programme pays £150 for your time and travel to visit another
organisation to learn about how they have diversified their income into trading or
public service delivery or by using loan finance. The host organisation receives £200
as a consultation fee for their time spent with you.

Applications for Round 2 are now open – deadline 12th June – visit Only Connect
for more information. Part of NCVO’s Sustainable Funding Project.


Gift Aid Changes
From April 2010, Gift Aid on donations will need to be reclaimed within 4 years
(currently 6 years).


Free Newsletter on “NEETS”
(Adapted from the charityfinance.co.uk website)
The Private Equity Foundation and the Institute for Public Policy Research (ippr) are
launching a free quarterly newsletter providing data and information on young
people not in education, employment or training (NEETs).

It aims to be a resource for front line organisations which may not have the capacity
to work through data and policy documents themselves by providing a digest and
commentary on new research, policy and data related to the NEET population,
including ‘at a glance’ statistics and case studies.

Those interested in receiving (or contributing to) the NEET tracker should contact
Kate Lawton at ippr. The first issue is due in early June.


GrassRoots Grants – Thames Community Foundation
Don’t forget, RCVS can offer support and advice if you need to develop your
organisation to meet the criteria of the GrassRoots Grants programme.

The programme is for constituted groups which have been operating for 12 months
or more and which have an average income over the last 3 years of no more than
£30,000 per year. The scope is very broad, so if your organisation meets the above
key requirements, do investigate further. Grants of up to £5000 are available.

Here is the link to the Thames Community Foundation website and to their full
eligibility and guidance notes on the programme:
http://www.thamescommunityfoundation.org.uk/funds.htm#O14




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RCVS e-Gov – May 2009

BT Community Connections
Another grant opportunity has crept into this month’s governance bulletin. I hope
you don’t mind…

BT Community Connections is an award scheme which enables community and
charitable organisations to get online and make use of information and
communications technology (ICT).Organisations, working in any field of community
benefit, located throughout the UK or ROI can apply for a laptop and a year's free
broadband connection. There are more than 1,000 award packages available to
groups who can demonstrate how an award will benefit their work and the local
community. Deadline for postal application is 9th June and online the 11th June. For
information and to apply go to www.btcommunityconnections.com




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RCVS e-Gov – May 2009

Featured Topic –
Developing a Code of Conduct
Developing a Code of Conduct for your Board of Trustees is something that never
seems important when everything is running smoothly, yet having one can be quite
crucial to the board’s ability to deal with issues quickly, effectively and with a
minimum of ill-feeling if something should go wrong.

Developing a Code of Conduct doesn’t imply current trustees are ill-behaved! It’s
about setting an agreed benchmark for what’s expected from each trustee in order
for them to participate meaningfully and to enable the board as a whole to function,
both now and in the future.

It can   include things like:
    •     Coming to meetings on time and prepared
    •     Contributing to discussions, but not dominating them
    •     Respecting the views of others
    •     Supporting majority decisions
    •     Maintaining confidentiality
    •     Declaring conflicts of interest (see the Governance Pages link above)
    •     Only giving statements to outside parties when authorised to do so

They sound obvious, but there are probably few of us who have not been in a
meeting when someone’s view was belittled or dismissed, or where someone
dominated or was just plain rude, or have had someone say quietly afterwards “of
course, I didn’t vote for this myself – I don’t know where we’ll end up going down
this route…”, or where most people drifted in at whatever time they fancied leaving
the first-comers gnashing their teeth in annoyance at the wasted time.

Sometimes these things can have an instant effect – the trustee whose view gets
squashed may not speak up again. Sometimes it has a cumulative effect – the
meeting is meant to start at 7, but the chair always holds on for 5 minutes for
latecomers. So everyone starts arriving at 5 past, at which point the chair waits till
10 past and so on. And sometimes it lands the organisation itself in trouble – a
breach of confidentiality or an ill-considered comment to the press can cause
significant problems.

The actual process of developing a Code can have a number of benefits, but it’s best
done when everything is on an even keel and there is no current ‘problem’ you’re
trying to solve.




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RCVS e-Gov – May 2009

Developing a Code of Conduct:
   • Encourages everyone to think about the standards they actually expect and
      need each other to uphold and enables any differences of opinion to be aired
      and resolved
   • Encourages the board to think through issues that they might not have
      considered, because they’ve not been a problem to date (e.g. a damaging
      comment to the press)
   • Highlights areas where you might need a simple procedure (e.g. conflicts of
      interest)

Having a Code has ongoing benefits:
   • Everyone can sign up to it and know what is expected of them and what they
      can expect from others
   • It makes a clear statement of these things for new people joining the board
   • It provides a way to deal with any trustee’s behaviour that is causing
      difficulties (that hasn’t been resolved by a quiet chat with the Chair) – it is a
      far less personal way of approaching the matter and is also fair and
      transparent – the same agreed standards apply to all
   • It demonstrates accountability

The following resources are from the Governance Pages site and the Charity Trustee
Network site and contain several different Codes suitable as a basis for different sizes
of organisation, including very simple ones for very small groups:

Simple code for small organisations:
Simple Code of Conduct

More detailed code for slightly larger organisations:
Detailed Code of Conduct

Booklet on developing a code (including alternative simple and detailed models,
hints and things to consider when developing/adopting a code).
Whether you work through the booklet in some detail, or just give it a skim read to
inform your choice of model and adaptation of it, this is an excellent resource:
http://www.trusteenet.org.uk/resources/codes-conduct-trustees-ctn-booklet

The four different possible components of a Code – practical, behavioural,
legal, principles. A useful way to think about the approach and content you want:
http://www.governancepages.org.uk/faq/Code%20Template.rtf

As always, if these resources don’t meet your needs, or you’d like some support in
implementing a Code, just contact me at simonc@richmondcvs.org.uk




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RCVS e-Gov – May 2009

Next issue’s Topic: Public Benefit
Click here if you want to tell me about a particular aspect you’d like to see covered.


Previous Topics (available on request):

1     Apr 07      CRB checks
2     Jun 07      Annual Reports
3     Aug 07      Trustee Liability
4     Nov 07      Quality - Different Quality Marks and Where to Get Started
5     Jan 07      Incorporation and Structures
6     Mar 08      Insurance
7     May 08      Disability Discrimination Act
8     July 08     Premises – Freehold, leases, good practice, relocation
9     Aug 08      Governance review/board performance
10    Sept 08     Trustee Induction
11    Nov 08      Skills Audits and Training
12    Jan 09      Networks – Investing Time Wisely?
13    Feb 09      Trustee Recruitment
14    Apr 09      Key Policies – Do Yours Need an Update?



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RCVS e-Gov – May 2009

Training
Russell-Cooke
Just one session left of the current programme, new programme expected soon
£40 per session. Seminar programme and booking form at:
http://www.russell-cooke.co.uk/downloads/Charity_Team_Seminars_-_2008-9.pdf


NGO Media
Better Writing for Charities
Friday 5 June, 2:30-5:00, CAN Mezzanine, Old St, N1 6AH (FREE)
Are your publications are looking a bit tired and uninspiring? ngo.media is offering a
free seminar on Better Writing for Charities.
For more information and to book go to:
http://www.ngomedia.org.uk/our-services/training/free-seminar-better-writing-for-
charities-london/

Web Writing for Charities
Thursday 2nd July, 10:00 – 4:00, CAN Mezzanine, Old Street, N1 6AH (£140)
(Lunch and refreshments provided)
This intensive one-day training will help you develop your charity’s aims and
objectives in relation to the web, and to develop your key messages to make them
web friendly and effective. For more information and to book go to:
http://www.ngomedia.org.uk/our-services/training/web-writing-for-charities/


LVSC (London Voluntary Service Council)

21 May          Understanding financial systems
26 May          Managing volunteers
26 May          Health & safety reps
27 May          Writing better fundraising application
27-28 May       Project management
28 May          Conflict resolution for managers
29 May          Effective minute taking
29 May          Understanding full cost recovery

For detailed information check LVSC’s website: www.lvsc.org.uk/courses or call their
Learning Team on 020 7700 8113.

LVSC operates a sliding scale of course fees to encourage participation from a wide
range of VCS organisations. Please see their price grid for full details.
LVSC also offers 25% discount to member organisations and to other organisations
that are eligible through their benefits & discount scheme.




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RCVS e-Gov – May 2009

Financial Practices & Procedures (NOCN level 3)
5 days, £495 (22/23 June, 1/2/9 July 2009)
Are you involved in administering the finance of your organisation? Would you like
accreditation from a National Awarding Body? Then why not attend LVSC’s course
on Financial Practices & Procedures (NOCN level 3)

LVSC is running a 5-day course , accredited at level 3 by the National Open College
Network (NOCN). Click here for further information and to book


DSC (Directory of Social Change)

Courses coming up at DSC include:
Effective Fundraising I                         20-21 May
Support and Supervision of Staff I              28 May
"How to" Raise Money from Trusts                28 May
Managing Volunteers                             28-29 May
Minute Taking Skills                            3 Jun
Writing Effective Promotional Material          9 Jun
Effective Fundraising I                         10-11 Jun
Strategic Planning                              25 Jun
Practical Project Management                    26 Jun
Support & Supervision of Staff II               01 July
Effective Marketing for Small Organisations     02 July
Effective Fundraising I                         07 July
Support & Supervision of Staff I                07 July
Getting a Fair Deal From Contracts              08 July
Accounting and Financial Management             09 July
Data Protection & Confidentiality               13 July
Managing Volunteers                             14 July
Practical Project Management                    27 July

DSC training costs vary, but 1 day courses for most organisations reading this (Band
A - up to £500K turnover) will be in the order of £150-£180 and 2 day courses in the
order of £275-£300

To book, visit DSC at this link


If there are particular training topics you would like researched, let me know by
clicking here


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RCVS e-Gov – May 2009

The End Bit…
Sources
The information in this edition is drawn from a selection of the following resources:
   • Third Sector & Third Sector Online
   • Society Guardian
   • LVSC e-Bulletin
   • LVSC Policy Update
   • NCVO Foresight, SFP and Member Briefings
   • Centre for Charity Effectiveness Newsletter
   • Sandy Adirondack Legal Update
   • Charity Trustee Networks Newsletter
   • National Performance Programme Update
   • Charity Times
   • Board Café
   • Governance Pages
   • McKinsey strategy
   • Russell Cooke Charity Legal Updates
   • CS Skills Newsletter

Contact Me
Simon Croft, Governance and Planning Adviser
Richmond CVS, 1 Princes Street, Richmond TW9 1ED
Direct line: 020 8255 8195
e-mail: simonc@richmondcvs.org.uk
Website: www.richmondcvs.org.uk       ** Direct link to “Governance Factsheets” **

Other Governance Services
I can provide a wide range of governance support including:
    • Answering one-off queries
    • Providing models and templates
    • Linking you to sources of information
    • Advice on specific situations
    • Trustee skills audits
    • Tools and exercises e.g. Governance review
    • Introduction to /refresher on Trustee Responsibilities
    • Fully bespoke governance workshops.
All services are in confidence if required.

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