Class Syllabus - Welcome to our class

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Class Syllabus - Welcome to our class Powered By Docstoc
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                                    Class Title
                 Software Applications for the Legal Environment
                         Social Ecology 415.93X (4 units)
Class Meeting Information
Spring 10
Room UXC 112 (March 31 – June 9)       Room UXC 110-1 (June 16th only)

12 Wednesdays 6:30 – 9:30 P.M.
March 31 – June 16

Instructor Information

Kathleen Houts Miller, M.A., ACP, CAS, senior litigation paralegal, FedEx Express -
Legal/Litigation, Irvine. Ms. Miller previously served as chair of the Continuing Education
Council of the National Association of Legal Assistants ("NALA"). She is a past President of
the Commission for Advanced California Paralegal Specialization (CACPS) and Orange
County Paralegal Association (OCPA). She also currently serves as program advisor and
Advisory Board member for the UC Irvine Extension Paralegal Certificate Program.

Jon S. Montgomery, B.A., CLA, senior paralegal and real estate specialist, Paul, Hastings,
Janofsky & Walker LLP. Montgomery is a past President of the Commission for Advanced
California Paralegal Specialization (CACPS), the California Alliance of Paralegal Associations
(CAPA) and the Orange County Paralegal Association (OCPA). He is the recipient of several
prestigious awards including the Five Star Paralegal of the Year Award and the National
Achievement Award of the National Association of Legal Assistants.

Prerequisites — Classes or Knowledge Required for this Course

While this course is geared to the beginning to intermediate user, it is expected that you have
a basic knowledge of the personal computer as well as basic math skills. This is a challenging
course. Significant time outside of the classroom is required to complete assignments. You
must have access to Office 2007 in order to do homework assignments.

Course Description

An elective course in the Paralegal Certificate Program.

Today's law offices utilize computers in almost every aspect of the legal environment including
preparation of legal documents, spreadsheets, court forms, timesheets, legal research, and
investigation. This rigorous course will give you the edge on Office 2007 programs; Word,
Excel, and PowerPoint, as well as Adobe Acrobat professional that can make performing these
tasks more efficient and effective. This course will equip you with new knowledge and skills
that will benefit you throughout your career.
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Course Objectives

   1. Have a basic knowledge needed to use a personal computer with confidence
   2. Demonstrate basic MS Windows Operating System functions
   3. Apply a working knowledge of Word 2007, Excel 2007, PowerPoint 2007, Explorer,
      Outlook, Adobe professional 7.0 to prepare documents for the legal environment
   4. Recall comparison of basic difference between Word and WordPerfect
   5. Give examples of basic computer applications used in a law firm or legal setting for
      litigation support, calendaring, basic Internet research, and electronic communications
   6. Give examples of ethical considerations for use of e-mail and Internet research
   7. Create Excel spreadsheets, Word documents and a PowerPoint presentation
   8. Give specific examples of how software is used in the legal environment

Course Text - Master Visually Office 2007 by Tom Bunzel

Evaluation and Grading

    Evaluation of Student Performance
    Participation In-Class                                  10%

    Word Homework Assignment                                15%
    Excel Homework Assignment                               15%
    PowerPoint Homework Assignment                          10%
    Word In-Class Assignments/Quiz                          10%
    Excel In-Class Assignments/Quiz                         10%
    Windows In-Class Assignments/Quiz                         5%
    Access In-Class Assignments/Quiz                          5%
    PowerPoint In-Class Assignments/Quiz                      5%
    Communications In-Class Assignments/ Quiz                 5%
    Adobe Acrobat In-Class Assignments/Quiz                   5%
    Lit Support In-Class Assignments/Quiz                     5%

    Grading Scale
                        A+ = 98% – 100%        C+   = 77% - 79%
                        A = 94% – 97%          C    = 73% - 76%
                        A- = 90% – 93%         C-   = 70% - 72%
                        B+ = 87% - 89%         D    = 65% - 70%
                        B = 83% - 86%          F    = BELOW 65%
                        B- = 80% - 82%
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Course Policies:

       What We Expect from You
         Be here. Be on time. Class attendance is not optional.
         Participate! We expect you to keep up in class, not being disruptive, hold
          questions not on point to the end of class, arrive on time, and do not leave until
          after the homework assignment is given. DO NOT SURF THE INTERNET
          DURING CLASS
         Turn in everything on time. An assignment is late if we don’t have it by the
          beginning of the class period on the due date. Period. No exceptions. Really. We
          mean it.
          Late paper penalty is one full letter grade off for every day it’s late. (―Day‖ is
            defined as 24 hours!)

       What You Should Expect from Us
         Clarity. We will try to make course and assignment expectations as clear as
          possible. If you don’t understand requirements or concepts — ask one of us.
         Relevance. We’ve never had patience with busy work, so we will not ask you to
          do any. Each assignment is geared to prepare you for some aspect of the use of
          computer software in the legal setting. If you don’t understand why you’re doing
          an assignment — ask us.

       Assignment Submission Guidelines
         Hard Copy and Disk. Assignments are due at the beginning of class in hard
           copy and on 3.5 inch high density disk or CD-Rom. Please be sure your files are
           on the disk as assignments without a disk with the homework files on it cannot be
         Electronic copy. You may submit assignments via email to our e-mail address
           at your own peril. Your assignment is not received when sent; it is received
           when we actually get it.
          It is your responsibility to provide a file that we can read. If your assignment
             loses formatting or associated files or becomes corrupted in the transfer, that is
             also your responsibility. We can only grade on what we can see and read. We
             will not reformat your assignment for you. Formatting is part of what you are to
             learn in this class.
          We will notify you via an e-mail response if we cannot successfully open your
             file. That assignment is then considered late and will be marked off accordingly.


         6:30 - 7:45   Lecture/interactive presentation/quiz
         7:45 - 8:00   Break
         8:00 - 9:30   Lecture/interactive presentation continued and commence homework

       Office Hours
           Preferred method send e-mail to both Mr. Montgomery and Ms. Miller
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            Responses to messages and e-mail will be sent within 24 hours.

              Assignments may be printed at your office, FedEx Office Kinko’s or other similar
      facility. You may print to the printer in the back of the class room for free, however, do
      not assume that the printer has enough paper.

        Reading Assignments
            You are responsible for keeping up with all reading assignments.
            The material covered in the text and in your class binders as well as class
      lectures and demonstrations will be used to create the final exam and may be the
      subject of pop quizzes during at anytime during the term.
            A portion of your grade is related to class participation which includes how well
      you incorporate knowledge of the reading assignments during class discussions.

Course Outline
                      Introduction to Windows – Internet Factual Research
     March 31
     Week 1
     Reading for
                      Text Chapters 1-2
                            Review syllabus and course logistics
                            Discuss purpose of the class
                            Understand Windows basics
                            Create a Desktop shortcut
                            Use Help on Start Menu
                            Use Find Utility to find files
                            Change File View and arrange icons
     Objectives             Remember keyboard shortcuts
                            Create, rename and move files and folders
                            Recall Windows vocabulary
                            Use IE to search the Internet
                            Add, organize and delete favorites
                            Print and download files from the Internet
                            Visit Internet sites used in the legal profession
                            Recall definitions of Internet vocabulary
                      In-Class Assignments
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Wednesday     Modern Communications and Document Management – Ethical
April 7       and Practical Considerations for the Legal Environment
Week 2        (Outlook)

Reading for
                   Text Chapters 25, 26, 27
                  Understand how to use DocsOpen to save and find documents
                  Recall elements of an e-mail prepared in Outlook
                  Recall guidelines for use of e-mail in a legal setting
                  Recall e-mail pitfalls
                  Identify methods to spot Internet hoaxes and viruses
                  Understand ethical considerations of e-mail and Internet use
                  Explain legal issues related to discoverability, spoliation,
                evidence, e-mail and privacy as related to use of computers
                  Recall Ten Commandments of Use of E-mail
                  Understand law firm policies re Internet and E-mail use
              In-Class Communications Assignments/Quiz

Wednesday     Litigation Support Programs – Time Sheet, Calendaring,
April 14      Deposition Management, Jury Instructions and Court Forms
Week 3
Reading for
              Will be posted on class website
                    Understand basic litigation support programs: time sheet
Objectives       (DTE), calendaring (ProLaw), deposition management (LiveNote),
                 jury instructions (BAJI/CACIC) and court forms (US Court Forms)

              In-Class Litigation Support Assignments/Quiz
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              Excel Basics – Spreadsheets – Part A
April 21
Week 4
Reading for
              Text Chapters 9-10
                    Understand use of Excel in legal settings
                    Understand elements of worksheet and workbook
                    Use Excel Help
                    Plan and develop spreadsheets
                    Use various methods to enter data (Auto Complete, Drop-
                  Down List and Auto fill)
Objectives          Format cells
                    Inserting, deleting and merging rows and columns
                    Manipulate fonts
                    Change background, border colors, row and column
                    Performa simple sort
                    Check spelling
              In-Class Excel Assignments/Quiz

              Excel Basics – Spreadsheets – Part B
April 22
Week 5
Reading for
                    Notebook Tab 3; Text Chapter 11, 14
                 Understand naming and working with cell ranges
                 Recall rules for naming cell ranges
                 Understand the difference between cell content and cell value
                 Construct simple Excel formulas
                 Recall calculation order
                 Enter, edit and copy Excel formulas
Objectives       Use AutoSum
                 Understand Absolute /Relative Cell References in Excel
                 Understand and use Excels Functions (Average, Concatenate,
                Count, If, Max, Min, Now, Pmt, Sum, VLookup)
                 Understand Excel Errors
                 Use Excel to insert subtotals
                 Understand and use Excel Functions
              In-Class Excel Assignments/Quiz
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              Excel Basics – Spreadsheets – Part C
May 5
Week 6
Reading for
                   Text Chapter 12 and 13
                    Add comments to and edit comments in a spreadsheet
                    Link data in workbooks
                    Apply Filters
                    Use forms to enter data
                    Create Charts
                    Insert Clip Art
                    Change page layout, adding headers and footers Manipulate
                 and print spreadsheets
Assignments   In-Class Excel Assignments/Quiz; Excel Homework Assignment
Due           Given Out

              Word Basics, Application and Use in the Legal Department and
May 12
              Law Office - Part A
Week 7

Reading for
              Text Chapters 3 and 4
                   Open document
                   Create a new document
                   Save a document
                   Insert text into a document and delete text
Objectives         Format text
                   Create, modify and manipulate tables
                   Understand printing options
                   Convert a Word document to PowerPoint
                   Utilize the pleading wizard function
              In-Class Word Assignments/Quiz
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              Word Basics, Application and Use in the Legal Department and
May 19
              Law Office - Part B
Week 8

Reading for
                   Text Chapters 5 and 6
                    Create, modify and manipulate tables
                    Understand printing options
                    Send a document
Objectives          Understand security issues re tracking changes
                    Understand numbering schemes utilized in the legal setting
                    Insert hyperlinks into documents
                    Recall differences between Word and WordPerfect
              In-class Word Assignments/Quiz; Word Homework Assignment Given

May 26        Word Basics; Comparison to WordPerfect - Part C
Week 9

Reading for
              Chapters 7 and 8
                   Continue Word Objectives from Part A and Part B
Objectives         Compare Word with WordPerfect

Assignments   In-Class Word Assignments/Quiz
Due           Excel Homework Assignment Due
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              Word Styles/Adobe Acrobat
June 2
Week 10
Reading for
                    Understand, use and apply styles
                    Understand Adobe and its uses in the legal environment
                    Create an adobe pdf file
                    Manipulate adobe pdf files
                    Create pdf forms
                    Distribute documents in pdf
                    Digitally sign pdf files

Assignments   In-Class Styles/Adobe Assignments/Quiz
Due           Word Homework Assignment Due

              PowerPoint Basics – Presentations
June 9
Week 11
Reading for
              Text Chapters 15-18
                     Understand use of PowerPoint in legal settings
                     Understand and use various methods of starting PowerPoint
                     Work with ribbons/tool bars
                     Identify various views
                     Save and close presentations
                     Work with Slide layouts
                     Work with Text Placeholders
                     Work with Clip Art
                     Work with Masters
                     Create Speaker Notes
                     Print presentations
                     Demonstrate Pack-and-Go/Package for CD
                     Apply transitions and animations
                     Understand Effective Presentation Strategies including ―4x4

Assignments   In-Class PowerPoint Assignments/Quiz; PowerPoint Homework
Due           Assignment Given Out
                                                                      Page 10

Wednesday     PowerPoint Presentations
June 16       NOTE: We will be meeting in UXC 110-1 tonight
 Week 12
Reading for
Objectives          Demonstrate effective PowerPoint presentations
              PowerPoint Homework Assignment Due